Town of Ledyard School Facilites Improvement SMMA

Proposal for:

Town of Ledyard School Facilities Improvement Project

October 10, 2013

Ledyard, Connecticut

Bid #2014-03

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ARCHITECTURE ENGINEERING INTERIOR DESIGN PLANNING

October 10, 2013 Mr. John Rodolico Mayor Town of Ledyard 741 Colonel Ledyard Highway Ledyard, Connecticut 06339

Re: Town of Ledyard School Facilities Improvement Project

Dear Mayor Rodolico: The Town of Ledyard is committed to a study of its existing school facilities to better equip them to meet the challenges of education in the 21^stCentury. Symmes, Maini, McKee Associates Architecture & Engineering of CT, Inc. (SMMA) is wellqualiﬁed to support this challenge.

Speciﬁcally, SMMA can provide:

▪ Broad Experience in Educational Planning

Our Educational Planning Group has conducted over 15 district-wide master plans and programmed, designed, and implemented nearly $1 billion in school projects in the past decade. The majority of these projects have commenced with a ﬁrst phase master plan or feasibility assessment similar to that which you propose.

▪ Interdisciplinary Design Services

Your study as advertised will require the services of programmers, planners, engineers, and permitting specialists in addition to architects with K-12 design experience. SMMA provides these integrated design services from a single responsibility for the most effective delivery of your study.

▪ Commitment to Design Excellence

SMMA’s Educational Planning Group is committed to the programming and design of K-12 facilities that perform at a high level for pupils, teachers, administration, and the broader community. SMMA is pleased to have its comprehensive high school in Hudson, Massachusetts awarded “School of the Year for 2006” by the KnowledgeWorks Foundation. More recently, Hudson High School has been selected as a Model School by the Massachusetts School Building Authority (MSBA) and is being adapted to meet high school program requirements in several communities statewide.

▪ Prior Experience With the Town of Ledyard

SMMA has been fortunate to perform prior planning services for the Town of Ledyard in our preparation of the Ledyard Community Facilities Assessment in May 2011. This assessment covered all Town buildings, including your schools, in a systematic identiﬁcation of their current age, function, size, and general physical condition. The key leadership for that work will be continuing on this improvement project maximizing continuity of our knowledge and expertise. It is appropriate that the Town now focus on its schools — its major physical investment — to best equip them to serve the educational needs of the children of Ledyard well into the new century.

We look forward to the opportunity to continue our service to the Town of Ledyard. Sincerely, SMMA | Symmes Maini & McKee Associates

Alex C. Pitkin, AIA Principal-in-Charge

Mark

Dire

SYMMES MAINI & McKEE ASSOCIATES

1000 MASSACHUSETTS AVENUE CAMBRIDGE, MASSACHUSETTS 02138 T. 617.547.5400 F. 800.648.4920 www.smma.com

| CHAPEL HILL, NORTH CAROLINA

| PROVIDENCE, RHODE ISLAND

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Qualiﬁcation Statement

First-Phase Feasibility or Master Plan Studies

Each educational Master Plan or Feasibility Study will differ in its objectives based on both the character of the community and the physical condition of its school buildings. What should be common to all such ﬁrst phase studies however, is a format and methodology which results in a “politically” credible document to support the objectives of the study committee and to secure approval from a town meeting or public board. The following list is representative of recent or current First Phase Feasibility or Master Plan studies:

Barrington, RI

▪ System-wide Facility Study

Marblehead, MA*

▪ Intermediate School Feasibility Study ▪ School District Master Plan

Bedford, MA*

▪ Elementary School Master Plan

Medway, MA*

▪ K-12 Master Plan

▪ High School Feasibility Study

Beverly, MA*

▪ High School Master Plan

North Kingstown, RI

▪ District-wide Facilities Master Plan

Bridgewater-Raynham, MA

Norton, MA

▪ Building Needs Study for the Raynham ▪ Middle School Study Schools (K-8)

Norwood, MA

▪ High School Feasibility Study
▪ Due Diligence Study Bridgewater Williams Middle School
▪ Due Diligence Study Bridgewater

Elementary School

Pawtucket, RI

▪ Due Diligence Study Bridgewater-

Pembroke, MA

▪ Elementary School Site Study
Raynham High School
▪ Site Selection for Regional High

School

Salisbury, MA

▪ Elementary School Feasibility Study

Bristol-Warren, RI

▪ Regional District Facilities Study

Sandwich, MA*

▪ School District Master Plan

Carlisle, MA

Southborough, MA

▪ M. Neary School Feasibility Study
(Preliminary Phase)

Concord, MA*

▪ Elementary/Middle School Master Plan

Stoneham, MA*

▪ Elementary School Master Plan

Concord-Carlisle, MA*

▪ Regional High School ▪ Master Plan

Stow, MA*

▪ Elementary School Feasibility Study ▪ K-8 Master Plan

Deerﬁeld, MA

Swampscott, MA*

East Greenwich, RI

▪ System-wide Facilities Assessment

Templeton, MA*

▪ Elementary Schools Master Plan

East Longmeadow, MA*

Tewksbury, MA*

▪ Elementary Schools Master Plan

East Providence, RI

Wellesley, MA*

▪ Elementary School Master Plan ▪ High School Master Plan Study

Grafton, MA*

Weston, MA

▪ Field School Feasibility Study

Hamilton-Wenham, MA*

▪ Regional School District Master Plan

*Indicates District Master Plan

Ledyard, CT

▪ Community-wide Facilities Plan

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T O W N O F L E DYA R D SCHOOL FACILITIES IMPROVEMENT PROJECT

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Scope of Services

Scope of Services — Outlined in the Work Plan

1. 2. 3.
Enrollment Projections & Space Needs Assessments

Conduct a review of enrollment projections and space needs to determine if they are still consistent with the ﬁndings of SMMA’s 2011 report, as well as any new information gathered since.

Existing Conditions Analysis

Review Existing Conditions data from SMMA’s 2011 study and supplement with speciﬁc attention paid to Ledyard Middle School, Gallup Hill School, and Ledyard Center School.

Design Alternatives

Based on ﬁndings in Existing Conditions Analysis, provide recommendations for:
– Ledyard Middle School: provide recommendations and preliminary design for expansion and/or renovation of Ledyard Middle School in order to meet project objectives.
– Ledyard Center School & Gallup Hill School: perform an analysis of alternatives using location suitability, estimated costs, and feasibility factors, as well as preliminary design options for expansion and/or renovation of Ledyard Center School or Gallup Hill School to enable one of the two facilities to close.

Parker Elementary School, Billerica, Massachusetts

4. 5. 6.
Project Timeline

Develop project timelines providing for minimal disruption to educational program and impact on cost.

Cost Estimates

Develop cost estimates for design alternatives with value engineering options for cost reduction considerations.

Report

– Prepare Preliminary Report including existing conditions assessments, plans, drawings, schematics, and cost estimates detailing the scope of services for each project.
– Present Preliminary Report to the Permanent Municipal
Building Committee (PMBC)
– Develop Final Report, and provide support to PMBC at presentations to Board of Education, Town Council, Public Hearings, and Town Meeting

7.

State BSF & Grant Assistance

Provide assistance as needed to the Town, Board of Education, and PMBC for submission of State Bureau of School Facilities (BSF) Application and applicable grants.

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Proﬁle

SMMA is a multidisciplinary design ﬁrm offering architecture, engineering, interior design, and planning services to a broad range of institutional, corporate, and technology-based clients. Founded in 1955, SMMA today is a company of over 150 professionals, headquartered in Cambridge, Massachusetts.

Building Design and Construction, Interior Design, Boston Business Journal, Architectural Record, and Engineering News Record magazines consistently rank SMMA among the leading multidisciplinary design ﬁrms in the United States. Repeat commissions from established clients has averaged over 70 percent for the last ﬁve years.

Approach

SMMA is dedicated to creating places and spaces that contribute measurable value to each project. We do so by thoroughly listening to our clients, maintaining close relationships with them, and providing dedicated service that responds directly to their unique needs and aspirations. Our organization is focused around two focused design studios:

▪ Corporate + Technology
▪ Institutional
▪ Educational/K-12
▪ Advanced Technology/ Mission Critical
▪ Higher Education

▪ Corporate + Commerical

▪ Health + Science
▪ Government

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SMMA’s integrated approach in project delivery means that team members from all disciplines work together – from project initiation to completion.

This collaborative process results in coordinated and tailored solutions to each client’s challenges, and facilitates support of the quality, schedule, and ﬁnancial goals uniquely deﬁned by each client.

Services

SMMA provides four core design services across our practice studios:

1. Architectural design and educational programming 2. Master planning, site design, urban planning, and landscape architecture 3. Engineering – civil, structural, mechanical, electrical, tel-data, plumbing, and ﬁre protection
4. Interior design and space planning

Collaboration between these specialties allows our designers to share ideas and design solutions of beneﬁt to clients in each of our practice groups.

Technology

Computer-based design, analysis, and communication tools facilitate the sharing of information internally with SMMA’s design teams and externally with appropriate members of the client’s team. This enhances design creativity and productivity and provides the framework for reliable information storage, retrieval, and publication. Integrated web and database technologies are utilized to distribute information, and project extranet sites provide secure, online meeting places for immediate communication to SMMA team members and to the client.

Quality Control

SMMA was one of the first New England design firms to become ISO 9001 certified. The firm’s rigorous review process successfully integrates site and architecture, systems design, energy conservation, construction phasing/ schedules, and cost control, resulting in a product that meets and/or exceeds client expectations.

Sustainable Design

As a member of the US Green Building Council, SMMA is committed to sustainable design practices such as energy efﬁciency, indoor environmental quality, environmentally friendly material selection, improved recycling programs, and sustainable site design.

Our LEED Accredited Professionals maintain a green reference library, publish a weekly “Green Tips” article, monitor ofﬁce recycling, and participate in regional seminars and workshops in sustainable design.

SMMA’s LEED Accredited Professionals
-Steadily Growing
SMMA Project Team Meeting

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TOWN OF LEDYARD

PROJECT LEADERSHIP

PRINCIPAL-IN-CHARGE / PROJECT ARCHITECT
PROJECT MANAGER

Alex Pitkin, AIA

Daniel F. B. Ruiz

PLANNER / LANDSCAPE ARCHITECT
EDUCATIONAL PROGRAMMER

Mark Zarrillo, FASLA, AICP

Philip Poinelli, FAIA, CEFP, LEED AP

KEY PERSONNEL

MECHANICAL / PLUMBING / FIRE PROTECTION ENGINEER
ELECTRICAL ENGINEER

Mark O’Brien, PE, CBCP, LEED AP

Brian Gardner, PE, DGCP

STRUCTURAL ENGINEER

CIVIL ENGINEER

Richard Croswell, PE, SECB, LEED AP

Michael Holland, PE

COST ESTIMATOR

Daedalus Projects, Inc. Delwyn Williamson

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Staﬃng Plan

PART 1

Enrollment Projection Review and Space Needs Assessment

8

6

16

0

30

Assessment of Functional Adequacy
Ledyard Middle School Gallup Hill School
0
444
444
444
844
844
844
844
000
44 28

28

Leyard Center School

Recommendations and Preliminary design - Ledyard Middle School

20

8

24

12

6

4

86

Recommendations and Preliminary design – Ledyard Center School & Gallup Hill
24 64
10 36
30 82
10 28

8

4

8
102 318

Subtotal

30

PART 2

Project Timelines Cost Estimates
84
16
8
42
42
04
04
04

0

32

68

40

Preliminary report (electronic version)
14 12

8

18

12
12 12
12
0
12
0
12
0
00
88 48
Presentations to PMBC (assumes 6 presentations)
12
Final Report (3 copies plus electronic)

6

4

0

36

Subtotal

44

50

42

36

20

40

272

PART 3

State BSF and Grant Assistance

8

4

8

0

28

Totals

116

90

132

82

50

48

618

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ALEX C. PITKIN, AIA, NCARB

Principal-in-Charge / Project Architect

PROFILE

Mr. Pitkin serves as Director of SMMA’s Institutional Practice Group, with nearly 25 years of experience in the design of K-12 facilities at all grade levels.

Most recently, Mr. Pitkin has served as Design Principal on new high schools for Hudson, Bridgewater-Raynham, Quincy and Wellesley, MA; schools whose public access, plan organization, and program spaces have been shaped to serve a broad range of Community needs and interests in addition to their primary function for Grades 9-12.

EDUCATION

Master of Architecture, University of Colorado at Denver

His work has been recognized by an American Institute of Architects (AIA) Honor Award for the Science and Technology Center at Noble & Greenough School, the 2006 KnowledgeWorks Foundation Award for the Hudson High School, and the Council of Educational Facilities Planners International (CEFPI) Northeast Region Design Concept Award for Planning and Design Excellence honoring Quincy High School.

Bachelor of Arts, State University of New York at Buffalo

REGISTRATIONS

Connecticut, Massachusetts, New Jersey, New York, North Carolina, Rhode Island

EXPERIENCE Hamilton-Wenham Regional School District | Wenham, MA, District-wide

Master Plan
National Council of Architectural

Registration Boards (NCARB)

East Longmeadow School District | East Longmeadow, MA, District-wide

Master Plan
Massachusetts Certiﬁed Public

Purchasing Ofﬁcial Program (MCPPO)

North Middlesex Regional High School | Townsend, MA, feasibility study of

192,000 sf high school for 870 students Alcott Elementary School | Concord, MA, Full Design Services for New Grades K-5 Elementary School, 500 Pupils (75,000 sf)

Thoreau Elementary School | Concord, MA, Full Design Services for new Grades K-5 Elementary School, 500 pupils (70,000 sf new, 10,000 sf existing)

Andover Elementary/Middle School | Andover, MA, Full Design Services for

New Elementary and Middle School, (176,500 sf), 1,000 Pupils, Grades K-5 Elementary and Grades 6-8 Middle Schools

Upper Middle School | Marblehead, MA, Conversion from former existing High School, 540 Pupils, Grades 7 - 8 (150,000 sf), Full Design Services

McGovern Elementary School | Medway, MA, Feasibility Study and Full

Design Services for New Elementary School (77,000 sf), 500 Pupils, Grades PK-5

Noble & Greenough School | Dedham, MA, Science and Technology Center

(27,000 sf) and New Middle School Arts and Sciences Building (22,000 sf) Quincy High School | Quincy, MA, New Comprehensive High School, 1,500 Students, Grades 9-12

Argenziano Community School | Somerville, MA

New 110,000 sf school on challenging urban site for 600 students in grades K through 8. Project completed in September 2007.

Turners Fall High School/Great Falls Middle School | Turners Falls, MA,

Renovations and Additions of the Existing Middle/High School (198,000 sf), 750 Pupils, Grades 7-12

Wellesley High School | Wellesley, MA, New Comprehensive High School (280,000 sf), 1,500 Pupils

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DANIEL F. B. RUIZ

Project Manager

PROFILE

Mr. Ruiz has extensive experience in the design, documentation and construction administration of sophisticated building projects. Mr. Ruiz will assist with the implementation of design process, coordination of the SMMA architect/engineer team, facilitation of communication while serving as the day-to-day contact with the construction process in the ﬁeld.

As Project Manager, he has directed projects with budgets ranging from $12 million to $170 million dollars for public, private, and nonproﬁt clients. Mr. Ruiz has extensive experience with various building types including commercial, educational, skilled nursing, recreational, transportation, senior housing, and hospitality.

EDUCATION

Master of Architecture, University of Washington

Bachelor of Arts in History and Studio Art, Oberlin College

EXPERIENCE Hamilton-Wenham Regional School District | Wenham, MA, District-wide

Master Plan Grafton High School | Grafton, MA, Design and Construction Phase Services for a new 186,000 sf high school, 900 Pupils

Pawtucket School District Master Plan (Stage II) | Pawtucket RI, includes

facilities assessment for 17 facilities for the Pawtucket School Department

East Providence School District Master Plan (Stage II) | East Providence

RI, includes facilities assessment and master plan for 14 schools for the East Providence School Department

MT Hope High School | Bristol RI, Architectural and Engineering service for repairs to High School