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Town of Ledyard School Facilites Improvement SMMA

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Town of Ledyard School Facilites Improvement SMMA Proposal for: Town of Ledyard School Facilities Improvement Project Ledyard, Connecticut October 10, 2013 Bid #2014-03 | ARCHITECTURE | ENGINEERING | INTERIOR DESIGN | PLANNING October 10, 2013 Mr. John Rodolico Mayor Town of Ledyard 741 Colonel Ledyard Highway Ledyard, Connecticut 06339 Re: Town of Ledyard School Facilities Improvement Project Dear Mayor Rodolico: The Town of Ledyard is committed to a study of its existing school facilities to better equip them to meet the challenges of education in the 21st Century. Symmes, Maini, McKee Associates Architecture & Engineering of CT, Inc. (SMMA) is well- qualifi ed to support this challenge. Specifi cally, SMMA can provide: ▪ Broad Experience in Educational Planning Our Educational Planning Group has conducted over 15 district-wide master plans and programmed, designed, and implemented nearly $1 billion in school projects in the past decade. The majority of these projects have commenced with a fi rst phase master plan or feasibility assessment similar to that which you propose. ▪ Interdisciplinary Design Services Your study as advertised will require the services of programmers, planners, engineers, and permitting specialists in addition to architects with K-12 design experience. SMMA provides these integrated design services from a single responsibility for the most effective delivery of your study. ▪ Commitment to Design Excellence SMMA’s Educational Planning Group is committed to the programming and design of K-12 facilities that perform at a high level for pupils, teachers, administration, and the broader community. SMMA is pleased to have its comprehensive high school in Hudson, Massachusetts awarded “School of the Year for 2006” by the KnowledgeWorks Foundation. More recently, Hudson High School has been selected as a Model School by the Massachusetts School Building Authority (MSBA) and is being adapted to meet high school program requirements in several communities statewide. ▪ Prior Experience With the Town of Ledyard SMMA has been fortunate to perform prior planning services for the Town of Ledyard in our preparation of the Ledyard Community Facilities Assessment in May 2011. This assessment covered all Town buildings, including your schools, in a systematic identifi cation of their current age, function, size, and general physical condition. The key leadership for that work will be continuing on this improvement project maximizing continuity of our knowledge and expertise. It is appropriate that the Town now focus on its schools — its major physical investment — to best equip them to serve the educational needs of the children of Ledyard well into the new century. We look forward to the opportunity to continue our service to the Town of Ledyard. Sincerely, SMMA | SymmesSymmes Maini & McKeeMcM Kee AssociatesAss es Alex C. Pitkin, AIA MarkMark J. Zarrillo,Zarrir llo, FASLA,FASA LA, AICPAICP Principal-in-Charge DirectorDirrece toor of PlanningPlannini g SYMMES MAINI & McKEE ASSOCIATES | CHAPEL HILL, NORTH CAROLINA | PROVIDENCE, RHODE ISLAND 1000 MASSACHUSETTS AVENUE CAMBRIDGE, MASSACHUSETTS 02138 T. 617.547.5400 F. 800.648.4920 www.smma.com 3 | Qualifi cation Statement Qualifi cation Statement First-Phase Feasibility or Master Plan Studies Each educational Master Plan or Feasibility Study will differ in its objectives based on both the character of the community and the physical condition of its school buildings. What should be common to all such fi rst phase studies however, is a format and methodology which results in a “politically” credible document to support the objectives of the study committee and to secure approval from a town meeting or public board. The following list is representative of recent or current First Phase Feasibility or Master Plan studies: Barrington, RI Marblehead, MA* ▪ System-wide Facility Study ▪ Intermediate School Feasibility Study ▪ School District Master Plan Bedford, MA* ▪ Elementary School Master Plan Medway, MA* ▪ High School Feasibility Study ▪ K-12 Master Plan Beverly, MA* North Kingstown, RI ▪ High School Master Plan ▪ District-wide Facilities Master Plan Bridgewater-Raynham, MA Norton, MA ▪ Building Needs Study for the Raynham ▪ Middle School Study Schools (K-8) ▪ Due Diligence Study Bridgewater Norwood, MA Williams Middle School ▪ High School Feasibility Study ▪ Due Diligence Study Bridgewater Pawtucket, RI Elementary School ▪ System-wide Facility Study ▪ Due Diligence Study Bridgewater- Raynham High School Pembroke, MA ▪ Site Selection for Regional High ▪ Elementary School Site Study School Salisbury, MA Bristol-Warren, RI ▪ Elementary School Feasibility Study Regional District Facilities Study ▪ Sandwich, MA* Carlisle, MA ▪ School District Master Plan Elementary School Feasibility Study ▪ Southborough, MA (Preliminary Phase) ▪ M. Neary School Feasibility Study Concord, MA* Stoneham, MA* ▪ Elementary/Middle School Master Plan ▪ Elementary School Master Plan Concord-Carlisle, MA* Stow, MA* ▪ Regional High School ▪ Elementary School Feasibility Study ▪ Master Plan ▪ K-8 Master Plan Deerfi eld, MA Swampscott, MA* ▪ Elementary School Feasibility Study ▪ School District Master Plan East Greenwich, RI Templeton, MA* ▪ System-wide Facilities Assessment ▪ Elementary Schools Master Plan East Longmeadow, MA* Tewksbury, MA* ▪ School District Master Plan ▪ Elementary Schools Master Plan East Providence, RI Wellesley, MA* ▪ System-wide Facility Study ▪ Elementary School Master Plan Grafton, MA* ▪ High School Master Plan Study School District Master Plan ▪ Weston, MA Hamilton-Wenham, MA* ▪ Field School Feasibility Study ▪ Regional School District Master Plan *Indicates District Master Plan Ledyard, CT ▪ Community-wide Facilities Plan TOWN OF LEDYARD | SCHOOL FACILITIES IMPROVEMENT PROJECT 3 | 1 4 | Scope of Services Scope of Services — Outlined in the Work Plan 1. Enrollment Projections & Space Needs Assessments Conduct a review of enrollment projections and space needs to determine if they are still consistent with the fi ndings of SMMA’s 2011 report, as well as any new information gathered since. 2. Existing Conditions Analysis Review Existing Conditions data from SMMA’s 2011 study and supplement with specifi c attention paid to Ledyard Middle School, Gallup Hill School, and Ledyard Center School. 3. Design Alternatives Based on fi ndings in Existing Conditions Analysis, provide recommendations for: – Ledyard Middle School: provide recommendations and preliminary design for expansion and/or renovation of Ledyard Middle School in order to meet project objectives. – Ledyard Center School & Gallup Hill School: perform an analysis of alternatives using location suitability, estimated Parker Elementary School, Billerica, Massachusetts costs, and feasibility factors, as well as preliminary design options for expansion and/or renovation of Ledyard Center School or Gallup Hill School to enable one of the two facilities to close. 4. Project Timeline Develop project timelines providing for minimal disruption to educational program and impact on cost. 5. Cost Estimates Develop cost estimates for design alternatives with value engineering options for cost reduction considerations. 6. Report – Prepare Preliminary Report including existing conditions assessments, plans, drawings, schematics, and cost estimates detailing the scope of services for each project. – Present Preliminary Report to the Permanent Municipal Building Committee (PMBC) – Develop Final Report, and provide support to PMBC at presentations to Board of Education, Town Council, Public Hearings, and Town Meeting 7. State BSF & Grant Assistance Provide assistance as needed to the Town, Board of Education, and PMBC for submission of State Bureau of School Facilities (BSF) Application and applicable grants. TOWN OF LEDYARD | SCHOOL FACILITIES IMPROVEMENT PROJECT 4 | 1 5 | Staffi ng Profi le SMMA is a multidisciplinary design fi rm offering architecture, engineering, interior design, and planning services to a broad range of institutional, corporate, and technology-based clients. Founded in 1955, SMMA today is a company of over 150 pro fes sion als, head quar tered in Cambridge, Mas sa chusetts. Building Design and Construction, Interior Design, Boston Business Journal, Architectural Record, and Engineering News Record magazines consistently rank SMMA among the leading multidisciplinary design fi rms in the United States. Repeat commissions from es tab lished clients has averaged over 70 percent for the last fi ve years. Approach SMMA is dedicated to creating places and spaces that contribute measurable value to each project. We do so by thoroughly listening to our clients, maintaining close relationships with them, and providing dedicated service that responds directly to their unique needs and aspirations. Our organization is focused around two focused design studios: ▪ Institutional ▪ Corporate + Technology ▪ Educational/K-12 ▪ Advanced Technology/ Mission Critical ▪ Higher Education ▪ Corporate + Commerical ▪ Government ▪ Health + Science TOWN OF LEDYARD | SCHOOL FACILITIES IMPROVEMENT PROJECT 5 | 1 5 | Staffi ng SMMA’s integrated approach in project delivery means that team members from all disciplines work together – from project initiation to completion. This col labo ra tive process results in coordinated and tailored solutions to each client’s challeng es, and facilitates support of the quality, schedule, and fi nancial goals uniquely defi ned by each client. Services SMMA provides four core design services across our practice studios: 1. Architectural design and educational pro gram ming
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