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2017 Almaty Site Visit Report Site Visit Report 28th Winter Universiade Almaty, Kazakhstan January 29 – February 8, 2017 2017 WINTER UNIVERSIADE Site Visit Report Almaty, Kazakhstan September 2016 Table of Contents General Information ........................................................................................................................................ 3 Pre-Arrival Information .................................................................................................................................... 6 Finances ......................................................................................................................................................... 11 Accommodations & Meals ............................................................................................................................ 13 Local Transportation ..................................................................................................................................... 17 Organization Committee Volunteers ............................................................................................................ 20 Media Services............................................................................................................................................... 22 Medical Service & Doping Control ............................................................................................................... 24 Security .......................................................................................................................................................... 26 Sport Technical.............................................................................................................................................. 28 Ticketing and Ceremonies ............................................................................................................................ 35 General Information General Information About Almaty, Kazakhstan: Kazakhstan is a young country that gained independence on December 16, 1991. Its capital city is Astana and the official language of Kazakhstan is Kazakh. The Russian language has the status of language of interethnic communication. The population of Kazakhstan exceeds 17 million people. The ethnic structure is as follows: Kazakhs - 63.07%, Russian - 23.7%, Uzbeks - 2.85%, Ukrainians - 2.08%, Uighurs - 1.4%, Tatars - 1.28%, Germans - 1.11% and other - 4.51%. Almaty is the largest city in Kazakhstan, with a population of 1,703,481 people, containing 9% of the country's total population. A third of its population is 30 years old or younger and Almaty means ‘city of apple trees’. The city is in the mountainous area of southern Kazakhstan in the foothills of the trans-lli Ala-Tau at an elevation of 2,300–3,000 feet (700–900 m). Emergency Numbers The local emergency numbers are: - Fire – 101 - Police – 102 - Ambulance – 103 - Gas leak – 104 - Rescue – 112 or 051 Team Canada will also have an established emergency number +77472548685 Team Canada will be using Tele4 as the wireless carrier for team leaders and Mission Staff. Prices are quite reasonable if users have unlocked devices. SIM cards can be acquired on site in Almaty. Unlimited plans cost approx. 1200 Tenge. Embassy of Canada, Astana, Kazakhstan Address: Kabanbay Batyr Street 13/1, Astana, 010000, Kazakhstan Tel: 7 (7172) 475 577 Emergency number to Ottawa: 613-996-8885 (free collect call) Fax: 7 (7172) 475 587 E-Mail: [email protected] Internet: www.kazakhstan.gc.ca Phoning Kazakhstan Canada to Kazakhstan: Dial 011 + 7 + 727 (Almaty regional code) + 7-digit phone number Kazakhstan to Canada: from a landline dial 8 + 10 + 1 + 10-digit phone number from a cell phone use (+) sign or 00 + 1 + 10-digit phone number Weather & Climate in January and February The climate in Almaty is a humid continental climate with hot summers and cold winters. It is characterized by the influence of mountain-valley circulation. This is especially evident in the northern part of the city, located directly in the transition zone of the mountain slopes to the plains. Average low: -8.5°C; Average high: 1.5°C; Daytime average: 4°C Banks & Currency The currency used in Kazakhstan is the Kazakhstan Tenge. The exchange rate as of Aug 30, 2016 is approximately: $1 CND = 255 Tenge Cash and most major credit cards are accepted for payment of goods and services in Kazakhstan. It is quite difficult to acquire Tenge outside of Kazakhstan. There are many locations in Kazakhstan where Tenge can be bought from US Dollars or Euros. There is a currency exchange booth at the Almaty airport. Most bank machines also accept Canadian debt cards. Electricity In Kazakhstan, electricity is distributed at 220V. Standard European type double-ended plugs (Type C and F) are used. Please ensure that all electrical appliances will accept 220V. Water Drinking tap water is not advised, as we are not aware of the safety of tap water in Almaty. Drinking bottled, boiled water or carbonated drinks is recommended. Time Zone Almaty is located in the UTC+ 6-time zone and doesn’t adjust for daylight savings, meaning an 11-hour time difference from the Eastern Time zone in Canada and a 14-hour time difference from the Pacific Time zone in Canada. Pre-Arrival Information Pre-Arrival Information Visas: Visas are required for entering Kazakhstan. Visas will be free of charge for all Universiade participants. However, the Government of Republic of Kazakhstan is currently reviewing options for the simplification or liberation of the need for visas for all participants of Winter Universiade 2017. Beginning January 1, 2017, all Canadians travelling to Kazakhstan (for tourist/business purposes) should not require a visa. This will be confirmed in the coming weeks. Vaccinations: U Sports urges all participants to ensure that their standard immunization profile is up to date and that all supplementary vaccines are updated at least 4-6 weeks before departure to Kazakhstan. The recommended vaccines are: Tetanus/Diphtheria/Pertussis, Measles, Hepatitis A and B, Varicella vaccine, Meningococcal disease/Meningitis, and Typhoid. Medication: U Sports strongly urges all participants to bring with them to Almaty sufficient medication for any current medical condition. Availability of certain medications in Almaty may be limited. The Winter Universiade 2017 Organizing Committee strongly recommends having the prescription for all medicines for personal use, ready for presentation to the Republic of Kazakhstan authorities, should it be required to reduce any unnecessary delays. Health Insurance: U Sports policy requires that each Universiade participant have out of country medical insurance while participating at the Games Importing Fire Arms and Ammunitions: Delegations must send the official document to the OC with passport data of the person responsible for all teams riles and ammunitions (including types, models and serial numbers of riles, amount, types and calibers of ammunition). When the OC receives a scan copy of completely and correctly filled in forms (deadline – December 29th) by e-mail, the OC presents them to KAZ Police to obtain the permission for import/export and also for internal security registration procedures at the Police station. After this, all the documents will be sent to all indicated Almaty «Border Control Stations» where Delegations intend to enter into KAZ so that passing the custom control verification will be easier and the documents will be stamped upon entry. The responsible person (athlete, coach, HOD) must have a copy of the sealed permission when crossing the border (both during arrival and departure). After a successful check at customs control, riles will be delivered to the AV storage room and ammunitions will be delivered to the Ala-Tau storage room. Depending on the volume of the Games participants’ arrival, ammunitions will be delivered directly to the ammunition storage room in the Ala-Tau Cross-Country Skiing and Biathlon Complex twice a day accompanied by police. **Arrival and departure of athletes with firearms have to implement through Almaty international airport only. Entry Information: All participants must submit to U Sports no later than Friday, December 16th, 2016 the following information: Information Athletes Staff Mission Comments Required Team Canada Athletes Staff Mission Submit through ZeusCAN (Personal Details) Entry Form Team Submit through ZeusCAN (Team Athletes Staff Mission Agreement Agreements) FISU Signed and sealed by School Registrar – Academic Athletes – – Original, hardcopy Eligibility Form Submit by mail Passport must be valid 6 months beyond the Copy of date of departure from Almaty (August 15th, Picture Page Athletes Staff Mission 2017) of Passport Submit through ZeusCAN Format: JPEG Resolution: minimum 420 x 525 pixels Headshot Athletes Staff Mission Size: under 512 Kb Photograph Background: plain white Submit through ZeusCAN GEMS.pro – Medical Athletes Staff Mission Submit through GEMS.pro Questionnaire Fees Athletes Staff – The required documents and forms are available on the Canadian Winter Universiade website – Team Member Information Section: http://en.cis-sic.ca/universiade/winter/2017/files/team_memb_info 2017 Winter Universiade Brand: The basic element of the 2017 Almaty Universiade brand is wings. The slogan is Spread your Wings! The mascot is a young falcon named Sunkar who symbolizes speed, flight, lightness, energy and a thirst for victory – precisely the qualities that are inherent in young athletes. Travel
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