1 Parish Council Planning and Highways

MINUTES of the Special Meeting of Council to Consider Plans and Highways matters held virtually via Zoom on Tuesday 6th October 2020 at 7.30pm.

Committee Members Present :- Cllr N Atkinson Cllr O Barreto Cllr T Blakemore Cllr Ms E Blyth Cllr Ms V Browne Cllr M Fernandez Cllr Ms M Gaw Cllr Mrs V Griffin Cllr Mrs D Hayes MBE Cllr Mrs A Michie Cllr G Paxton Cllr N Polydorou Cllr D Wall Cllr R Warren

Also in Attendance :- Lindsay Dale, Assistant RFO Cllr Colin Dudley

01 APOLOGIES FOR ABSENCE Apologies were received from Cllr Barber due to technical issues.

02 DECLARATIONS OF INTEREST Cllr Mrs Hayes MBE noted that as a Borough Councillor and member of the Planning Committee, she could be present when any of the applications presented to Winkfield Parish Council are considered by BFC. It was therefore noted that she would reconsider any application at the Borough Planning Committee with an open mind, taking account of any additional information and that any view expressed today may therefore change.

03 MINUTES OF THE PREVIOUS MEETING Cllr Mrs Michie noted a typographical amendment required at item 10. The minutes will be re-presented for approval next month.

04 PLANNING APPLICATIONS - New & Amended A working party of the Council was held on 2nd October 2020 at 10am via Zoom to consider, discuss and provide an initial opinion on each of the planning applications validated during the month. The meeting was open to all members of the Council. All Councillors were invited and encouraged to attend.

In attendance were: Cllr Blakemore Cllr Mrs Browne Cllr Fernandez Cllr Ms Griffin Cllr Mrs Michie Cllr Paxton

Page No 1 04- 1 19/00847/OUTAA Plot Ref :-41/2019 Type :- OUTLINE Applicant Name :- Shanly Homes Date Received :- 30/09/20 Location :- Palm Hills Estate Date Returned :- 08/10/20 London Road SL5 8RS

Proposal : AMENDED APPLICATION 30/09/2020

Ascot Outline application for demolition of existing Palm Hills complex and redevelopment of site to provide 81 dwellings (15no. one bedroom, 8no. two bedroom, 49no. three bedroom and 9no. four bedroom) with associated car parking, landscaping and amended access onto London Road (means of access, appearance, layout and scale to be considered, landscaping reserved for future consideration).

WPC Comment November 2019: Observations : Recommended refusal. It was proposed by Cllr Paxton, seconded by Cllr Warren and with one abstention RESOLVED that:- 1. The Highways Assessment carried out in June 2020 (during lockdown) is not an accurate or realistic reflection of the highways situation at this location. The addition of 81 houses with access and egress onto London Road (particularly given that there is no apparent restriction on turning right from the proposed junction) is highly problematic in terms of both logistics and safety. WPC's concerns in respect of this are not mitigated by the Highways Assessment provided. 2. The proposal would result in the erosion of the green corridor on the London Road, which WPC does not consider to be appropriate or acceptable. 3. The proposed development would unacceptably increase pressure on local infrastructure. 4. The proposals would have a detrimental impact on the character of the local area, contrary to Policy CS7 of the Core Strategy and saved Policy EN20 of the Local Plan, as well as the Council's Design SPD. 5. There is no plan provided to prevent leaching from the former tip site, and as a result WPC has serious environmental and health concerns. 6. The provision of quality green spaces within the proposal is inadequate.

04- 2 20/00213/TRTPO Plot Ref :-38/2020 Type :- TRTPO Applicant Name :- - Date Received :- 16/09/20 Location :- Little Birches Date Returned :- 08/10/20 The Warren Bracknell RG12 9FU

Proposal : & The Warren TPO 249 - Application to prune 2 trees Observations : Observation. It was proposed by Cllr Mrs Michie, seconded by Cllr Blakemore and with one absention RESOLVED that WPC would leave the determination of this application to the informed expertise of the

Page No 2 officer.

04- 3 20/00215/TRTPO Plot Ref :-36/2020 Type :- TRTPO Applicant Name :- - Date Received :- 03/09/20 Location :- 45 Date Returned :- 06/10/20 Whitelands Drive Ascot SL5 8LS

Proposal : Ascot TPO 6 - Application to prune 1 tree Observations : Observation. It was proposed by Cllr Mrs Michie, seconded by Cllr Baretto and with one abstention RESOLVED that WPC would leave the determination of this application to the informed expertise of the officer.

04- 4 20/00217/TRTPO Plot Ref :-37/2020 Type :- TRTPO Applicant Name :- - Date Received :- 09/09/20 Location :- Land To The Rear Of 89 Date Returned :- 08/10/20 Hythe Close Bracknell RG12 0UZ

Proposal : Forest Park TPO 107 - Application to fell 6 trees Observations : Recommended refusal. It was proposed by Cllr Paxton, seconded by Cllr Mrs Michie and with one abstention RESOLVED that insufficient documentation has been provided and WPC is therefore unable to determine that the loss of six trees is justifiable.

04- 5 20/00247/TRCA Plot Ref :-39/2020 Type :- CONSERV Applicant Name :- - Date Received :- 23/09/20 Location :- Clarence House Date Returned :- 08/10/20 Winkfield Lane Winkfield SL4 4RU

Proposal : Winkfield And Cranbourne CONS AREA - Application to fell 1 tree Observations : Recommended refusal. It was proposed by Cllr Wall, seconded by Cllr Warren and with one abstention RESOLVED that insufficient documentation has been provided, and WPC is therefore unable to determine that the loss of a tree is necessary.

04- 6 20/00248/TRTPO Plot Ref :-39/2020 Type :- TRTPO Applicant Name :- - Date Received :- 23/09/20 Location :- 2 Date Returned :- 08/10/20 Ballin Gardens Ascot SL5 8FU

Proposal : Ascot

Page No 3 TPO 288 - Application to prune 1 tree Observations : Observation. It was proposed by Cllr Wall, seconded by Cllr Ms Blyth and with one abstention RESOLVED that WPC would leave the determination of this application to the infromed expertise of the officer.

04- 7 20/00253/TRTPO Plot Ref :-40/2020 Type :- TRTPO Applicant Name :- - Date Received :- 30/09/20 Location :- 72 Date Returned :- 08/10/20 New Road Ascot SL5 8QQ

Proposal : Ascot TPO 288 -Application to fell 1 tree Observations : Observation. It was proposed by Cllr Paxton, seconded by Cllr Mrs Michie and with one abstention RESOLVED that WPC would leave determination of this application to the informed expertise of the officer, but would ask that the ownership of the tree be checked, as examination of the documentation provided suggests that the tree in question is in the conservation area. WPC would further ask that any felled trees be replaced appropriately.

04- 8 20/00254/TRTPO Plot Ref :-40/2020 Type :- TRTPO Applicant Name :- - Date Received :- 30/09/20 Location :- 18 Date Returned :- 08/10/20 Charterhouse Close Bracknell RG12 0XF

Proposal : Forest Park TPO 106 - Application to fell 1 tree Observations : Observation. It was proposed by Cllr Barreto, seconded by Cllr Wall and with one abstention RESOLVED that WPC would leave the determination of this application to the informed expertise of the officer and would ask that any trees felled be replaced appropriately.

04- 9 20/00607/FUL Plot Ref :-27/2020 Type :- FULL Applicant Name :- - Date Received :- 09/09/20 Location :- Larkfield Date Returned :- 08/10/20 Chavey Down Road Winkfield Row RG42 7PB

Proposal : Winkfield & Cranbourne Demolition of 1 existing dwelling (Larkfield) and erection of 11 new dwellings, together with new vehicular and pedestrian access, car parking, landscaping, SuDs and Green Infrastructure Observations : Recommended refusal. It was proposed by Cllr Browne, seconded by Cllr Paxton and with two abstentions RESOLVED that this is an overdevelopment of the site. Application 18/00119/FUL for 10 dwellings on this site was refused by the planning inspector at appeal, as the development would involve a greater number of houses than the

Page No 4 cul-de-sacs to the north and south on a similar or smaller site area. This current application is for 11 dwellings; 1 more than the disallowed appeal.

1.Plots 1, 3 and 4 have small rear gardens and are therefore located very close to the existing properties in Chavey Down Road 2.Plot 1 has a garage and single parking space. Although compliant with the current BFC Parking Standards SPD, garages are not frequently used for parking of cars and the single parking space is likely to result in parking stress on the visitor spaces 3.There would be a negative effect on the character and appearance of the area. The development would conflict with Policies CS1, CS7, CS9 of the Bracknell Forest Core Strategy 2008 and Policies EN8, EN20 and H5 of the Bracknell Forest Local Plan. The proposed application would impact negatively in terms of protecting the local character and landscapes including in locations beyond the settlement boundaries 4.The local infrastructure does not support this development. The local school is oversubscribed, there are no doctors' surgeries in the Parish and the applicant's Transport Statement recognises that 82% of journeys are by car. This is not a sustainable development location and residents of these properties are likely to predominantly use cars for journeys to work and local facilities 5.WPC questions the foul sewerage capacity as further north along Chavey Down Road, there are serious utility problems of which BFC is aware. It is noted that the proposed foul drainage strategy has not been approved by Thames Water. 6.The application is contrary to the Character Areas Assessment (CAA) Supplementary Planning Document (SPD) 2010, in relation to Area D of the Northern Villages study area, which the site lies within. The proposed development would be contrary to the requirement that backland development should not impact negatively on the existing street scene. Dwellings in this proposed development will be visible from Chavey Down Road, and the development would also not respect the CAA SPD, as although the gap in the street scene would be less pronounced than in refused application 18/00119/FUL, there would still be some eroding of the linear form of development in this location. 7.WPC notes that there is no Highways report available for this application and has concerns with the site entrance being on a bend close to the junction of the service road with Chavey Down Road.

WPC strongly objects to this proposal.

04- 10 20/00621/FUL Plot Ref :-37/2020 Type :- FULL Applicant Name :- - Date Received :- 09/09/20 Location :- 155 Date Returned :- 06/10/20 Fernbank Road Ascot SL5 8JU

Proposal : Ascot Erection of single storey front extension, 2 storey side/rear extension, single storey rear extension and conversion of loft space to habitable accommodation. Addition of render. Observations : Observation: It was proposed by Cllr Paxton seconded by Cllr Mrs Michie and with one abstention RESOLVED that WPC has concerns in relation to the design of the proposal due to its mass and bulk (compared to surrounding properties), gable ended roof which will be

Page No 5 overbearing and out of keping with the hipped roofing of surrounding properties. The proposal is contrary to Policy CS7 of the Core Strategy and saved Policy EN20 of the Bracknell Forest Local Plan, as well as the Council’s Design SPD. WPC would ask the officer to ensure that any approved plans are in keeping with the character of the area and do no result in loss of amenity to neighbouring properties, and to provide a Building Method Statement.

04- 11 20/00636/FUL Plot Ref :-37/2020 Type :- FULL Applicant Name :- - Date Received :- 09/09/20 Location :- 3 Date Returned :- 08/10/20 Mendip Road Bracknell RG12 0XG

Proposal : Forest Park Erection of part single storey/part two storey side and rear extensions. Observations : Observation. It was proposed by Cllr Mrs Michie, seconded by Cllr Browne and with one abstention RESOLVED that WPC is concerned that there is encroachment on the boundary and would ask the officer to ensure that there is no loss of amenity to neighbouring properties. Furthermore, WPC queries the sufficiency of the parking provision.

04- 12 20/00661/FUL Plot Ref :-38/2020 Type :- TRTPO Applicant Name :- - Date Received :- 16/09/20 Location :- Tyntoll Date Returned :- 08/10/20 Woodside Lane Winkfield SL4 2DN

Proposal : Winkfield & Cranbourne Erection of single storey rear and single storey side extension following demolition of existing garage. Conversion of loft space into habitable accommodation including pitched roof dormer windows to front elevation and flat roof dormer to rear elevation. Observations : Recommended refusal: It was proposed by Cllr Fernandez, seconded by Cllr Blakemore and with one abstention RESOLVED that WPC notes that the increase on square meterage of this proposal is 50%, and sees not special circumstances to justify this increase in the Green Belt. Furthermore the development, by way of its mass and bulk, will be out of keeping with the character of the area. This is an overdevelopment to which WPC objects.

04- 13 20/00671/FUL Plot Ref :-39/2020 Type :- FULL Applicant Name :- - Date Received :- 23/09/20 Location :- Corner Cottage Date Returned :- 08/10/20 Crouch Lane Winkfield SL4 4RZ

Proposal : Winkfield And Cranbourne Erection of outbuilding for continued ancillary use, following demolition of existing building.

Page No 6 Observations : Considered no objection.

04- 14 20/00693/PADAS Plot Ref :-38/2020 Type :- PAD Applicant Name :- - Date Received :- 16/09/20 Location :- Mount Apollo Date Returned :- 08/10/20 Mounts Hill Winkfield SL4 4RH

Proposal : Winkfield And Cranbourne Prior Approval for construction of additional storey to existing dwelling house under Class AA of the GDPO. Observations : No remit to comment unless adjoining owner or occupier.

04- 15 20/00696/LDC Plot Ref :-39/2020 Type :- LDC Applicant Name :- - Date Received :- 23/09/20 Location :- Woodside Stables Date Returned :- 08/10/20 Hatchet Lane Winkfield SL4 2EE

Proposal : Winkfield And Cranbourne Application for a Lawful Development Certificate for an existing use of Woodside Stables as C3a Residential. Observations : Observation. It was proposed by Cllr Wall, seconded by Cllr Warren and with one abstention RESOLVED that WPC would leave the determination of this application to the informed expertise of the officer but ask that permitted development be removed.

04- 16 20/00705/FUL Plot Ref :-40/2020 Type :- FULL Applicant Name :- - Date Received :- 30/09/20 Location :- The Hollies 36 Date Returned :- 08/10/20 Prince Andrew Way Ascot SL5 8NL

Proposal : Ascot Erection of two storey front and single storey rear extensions and addition of render and cladding. Observations : Considered no objection.

04- 17 20/00706/FUL Plot Ref :-40/2020 Type :- FULL Applicant Name :- - Date Received :- 30/09/20 Location :- 32 Date Returned :- 08/10/20 Fordwells Drive Bracknell RG12 9YL

Proposal : Martins Heron & The Warren Erection of first floor side extension

Page No 7 Observations : Observation. It was proposed by Cllr Wall, seconded by Cllr Baretto and with one abstention RESOLVED that WPC notes the bedroom which is included but not marked on the plans submitted in addition to the existing bedroom 3. This brings the proposal to 5 bedrooms and WPC would therefore ask the officer to ensure that the parking provision is adequate; WPC notes that one of the parking spaces currently indicated is occupied by a tree.

04- 18 20/00710/FUL Plot Ref :-40/2020 Type :- FULL Applicant Name :- - Date Received :- 30/09/20 Location :- 11 Date Returned :- 08/10/20 Picket Post Close Bracknell RG12 9FG

Proposal : Martins Heron & The Warren Erection of single storey rear extension, front porch and summerhouse to rear of garden Observations : Considered no objection.

04- 19 20/00714/FUL Plot Ref :-40/2020 Type :- FULL Applicant Name :- - Date Received :- 30/09/20 Location :- Eggleton Cttg and Poplar Cttg Date Returned :- 08/10/20 (Land to rear) Chavey Down Road RG42 7PN

Proposal : Winkfield And Cranbourne Erection of detached dwelling with associated access and parking Observations : Recommended refusal. It was proposed by Cllr Paxton, seconded by Cllr Browne and with one abstention RESOLVED that:- 1. The proposed development, by means of its siting, overall height and bulk, would have an adverse impact on the character and appearance of Mushroom Castle. The proposal would therefore be contrary to Saved Policy EN20 of the Bracknell Forest Borough Local Plan and Policy CS7 of the Core Strategy Development Plan Document and the National Planning Policy Framework. 2. The proposed development would have an unacceptable degree of overlooking towards the rear gardens of the immediate neighbouring properties facing onto Chavey Down Road. The proposal would therefore result in an adverse impact on amenity of neighbouring occupiers, contrary to 'Saved' Policy EN20 of the BFBLP and the NPPF. 3. The occupants of the development would put extra pressure on the Thames Basin Heaths Special Protection Area, contrary to Policy NRM6 of the South East Plan, Policy EN3 of the Bracknell Forest Borough Local Plan, Policy CS14 of the Core Strategy Development Plan Document and the Thames Basin Heaths Special Protection Area Supplementary Planning Document (2018).

Page No 8 04- 20 20/00723/FUL Plot Ref :-40/2020 Type :- FULL Applicant Name :- - Date Received :- 30/09/20 Location :- Handpost Farmhouse Date Returned :- 08/10/20 Cocks Lane RG42 6JE

Proposal : Winkfield And Cranbourne Construction of 3M accoustic fence on the boundary between Handpost Farmhouse and Cocks Lane/Bracknell Road. Observations : Recommended approval. It was proposed by Cllr Fernandez, seconded by Cllr Blakemore and with one abstention RESOLVED that the proposals improve highway safety and WPC is supportive of the measures.

04- 21 20/00726/FUL Plot Ref :-40/2020 Type :- FULL Applicant Name :- - Date Received :- 30/09/20 Location :- The Barn Date Returned :- 06/10/20 Bracknell Road Warfield RG42 6LD

Proposal : Winkfield And Cranbourne Construction of 3M accoustic fence on the boundary between The Barn and Cocks Lane/Bracknell Road. Observations : Recommended approval. It was proposed by Cllr Fernandez, seconded by Cllr Blakemore and with one abstention RESOLVED that the proposals improve highway safety and WPC is supportive of the measures. 05 PLANNING APPEALS The following appeal statuses were noted.

a. New Appeals:

Cllr Ms Gaw noted that an appeal for Don Beni is expected.

b. Outstanding Appeals:

EN/19/00164/UCOU/APNL8 - APP/R0335/C/20/3245838(/9) Cedar Barn Winkfield Lane Winkfield Without planning permission the erection of new dwelling. Informal Hearing (further representations by 14th September)

20/00067/FUL - APP/R0335/D/20/3253942 Little Brook, Winkfield Lane Erection of detached carport Householder Appeals Service (no further submissions sought)

c. Decided Appeals :

18/00641/FUL - APP/R0335/W/20/3246407 Winsdene, Forest Road, Winkfield Row, Bracknell RG42 7PY Demolition of the existing buildings and redevelopment to provide 10 new residential dwellings (6 x 5 bed dwellings and 4 x4 bed), the construction of a new internal access

Page No 9 road, utilising the existing vehicular and pedestrian access from the adopted highway and associated parking and landscaping. **Dismissed**

20/00195/FUL - APP/R0335/D/20/3254837 2 The Close, Ascot Erection of part two storey, part single storey side and rear extension, single storey front extension, formation of two rear dormer windows, four front rooflights and one side rooflight. Householder Appeals Service (no further submissions sought) **Dismissed**

20/00143/FUL - APP/R0335/D/20/3255108 47 Kingswood Ascot Erection of Summer House in rear garden. Householder Appeals Service (no further submissions sought) **Dismissed** 06 BRACKNELL FOREST COUNCIL It was noted that the next meeting of the BFC Planning Committee will be held on Thursday 15th October at 6.30pm. Cllr Mrs Hayes MBE noted that there is one application on the agenda.

07 TREE PRESERVATION ORDERS a. New TPOs were noted. i. TPO 1341 - Land at 154 Blackmoor Wood Bracknell ii. TPO 1342 - Land at Moat Farm, Winkfield Lane, Winkfield

b. 5-day notifications were noted. i. 20/00221/TR5 TPO 1312 - Notification to fell 1 tree - The Licensed Victuallers School London Road Ascot Berkshire SL5 8DR ii. 20/00229/TR5 - TPO 106 - Application to fell 1 tree- The Rear Of 56 Crofton Close Bracknell Berkshire RG12 0UT .

08 HIGHWAYS MATTERS a. Temporary Road restrictions were noted i. A322 Bagshot Road/ Bracknell Road - Temporary 40mph speed limit - 10th-11th October 2020 for a sporting event - CANCELLED ii. Crouch Lane, Winkfield - 2nd - 3rd October 2020 iii. A330 Church Road, Winkfield closed on the 15/09/2020 to undertake essential carriageway patching. Cllr Ms Gaw noted that this has been postponed due to deterioration of the road and attendant resurfacing. iv. B3017 Winkfield Row, Ascot - clearing of debris from the stream under the bridge - 20th October 2020.

b. Safety Concerns were noted i. London Road/Priory Road Cllr Atkinson noted recent accidents caused by vehicles turning right from Prior Road, and that Highways department do not consider this a material issue. ii. 20 mph speed limit for Church and North Roads has been approved (CDA). Cllr Mrs Hayes noted that London Road will be an area of focus in teh future and that she would update as appropriate. iii. Long Hill Road speeding - resident raised concern (Cllr Atkinson to update) iv. Noted that we await update on Wareham Road

c. Street naming and numbering were noted i. Naming of "Parkside" Mushroom Castle ii. The Winkfield Public House, Lovel Road now flats "1-3 The Winkfield"

Page No 10 Further to the matters included on the agenda, Cllr Paxton advised that the gas works at Goaters Road and Fernbank Place are scheduled for 2 months, and that it had been observed that WPC had not been advised of this. This is causing some disruption to the traffic and walkways.

09 CURRENT ISSUES a. Heritage Assets. It was noted that significant progress has been made on the nomination of properties in Winkfield to the Local Heritage Assets Register, thanks to The Chavey Down Association (Tracey van Oeffelen and Heather Brown) and Cllr Mrs Vickie Browne. The following nomination forms have been completed:

- St Martins Church - Priory Arch - Heathfield School & grounds - The Foresters - The Brackens & Grounds - Ascot Priory & woodlands - The Hernes Oak (offices) - Kings Ride House - Royal British Legion Hall - The Old Hatchet Public House - The Winning Post Public House - The Royal Hunt Public House - King George V Playing Field - Lambrook School and grounds - The Primitive Methodist Chapel - Ascot Place - Royal British Legion Hall - Winkfield Manor - Chavey Down Farm and Estate - Historic milestone nr Foresters - Memorial Stone Heathfield - Priory Road Cemetery - The Pump Room - Historic milestone Lovell Lane - Woodside House - Winkfield Place - Old Forge & Cottage - Fernhill Park - Lovell Hill House - Newington House - Cranbourne Court - Cranbourne War Memorial - Pigeounhouse Lane milestone - Old House Lodge, North Street - The White Hart - Stirrups

It was noted that Listed Buildings cannot be nominated.

It was noted that the following properties have yet to be nominated for inclusion of the Heritage Assets List. As previously agreed by Council, completion of the nomination form will be allocated to Councillors by the appropriate ward. - Coaching route milestones - The Squirrels - Community Centre - Grove Lane - Forest Close (in progress) - Cllr Mrs Browne and Cllr Paxton to liaise - Mill Ride stable block (Windsor Forest Court) (in progress) - Cllr Mrs Brown Page No 11 The Chairman asked for members to consider nominations in the South of the Parish. Cllr Mrs Hayes noted that historically this was only one estate and most of the historical buildings were demolished. Cllr Mrs Hayes suggested that the WPC Newsletter could be utilised to call for noiminations. Cllr Ms Gaw reiterated that input from Councillors at Martin's Heron & The Warren would be welcome, and that if no properties are suitable for nomination then confirmation of this would be appropriate. It was suggested that the property used for filming at Picket Post Close was culturally important - Cllr Polydorou agreed to take this nomination forward.

10 CORRESPONDENCE Correspondence from Winkfield Row Residents' Association regarding the cumulative effects of development was noted.

The Meeting closed at : 20.40

Signed : Chairman Date:

On behalf of :- Winkfield Parish Council

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