AGENDAFOR NATIONAL COMMITTEE MEETING
TO BEHELD ON THURSDAY30 APRIL2015 AT t2.00pm
AT THEHEAPHY ROOM, RUTHERFORD HOTEL, NELSON
1. Present:
2. Bytele-conf: Simon Berry, Maree Baker-Galloway
3. Apologies:RosemaryDixon
4_ MinutesPrevious Meetings: Tele-conf 9 March2015
5. ActionsAriringfrom National Commiftee Minutes of Tele-Conf9 March2015:
MartinWilliams / lan Fraser/ AndreaRickard to discussthe draft communicationplan anddraft job description/portfoliofor sponsorshipwith CamilleAshbury by tele-conf- ocfiored.Subsequent to this,a Workshophas been held on 30 April2015. 5.2 lanFraserto contact Kim Kelleher, Po rts of tyttleton andAndrea Rickard to contactDave Conalofthe ContractorsFederation to increaseawareness about the Association. Mareeto revievauditthe Editorialbudget. 5.4 Martin/Andreato reviewthe Bayparkcontract and advise of anyissues- octioned. 5.5 Re8ionalDevelopment / Co-operation/ YoungRMLA (Martinrames) - Jamesto progressahead of 30 April2015meeting.
Treasurei'sReport and Annual Budget:
7. lacomingCor.espondence:
7.t. AUPIHPreport on ExternalPeer Review dated 11 March2015. 1.2. Emailfrom CatherinePeters, Praxis Public Relations dated 25 March2015. 7.3. Letterfrom AndrewScragg & Associatesdated 2 April2015 re PLl. 7.4. EmailtoJames Gardner-Hopkins from KathrynEdmonds dated 13 April2015 re expert conferencingfacilitation wo*shop. 7.5. Q&MMagazine -April 2015. 7.6. NZLGMagazine -April 2015.
OutgolngCorrespondence:
7.7. Letterto ChrisThomsen dated 14 April 2015. 7.4. Letterto RachelBrooking dated 15 April2015. 7.9. Letterto VickvRobertson dated 20 ADril 2015.
8. RegionalReports
8.1 Auckland(Kitt Littlejohn)- Minutes dated 14 April 2015 4.2 Northland(Julian Dawson). 8.3 Waikato(loan Forret). 4.4 Bayof Plenty(Cushla Loomb). 8.5 Hawke'sBay (scott Smith). 8.6 Wellin8ton(Nicky Mclndoe/Maia Wikaira).
C/ 4 Shawway, Hillsborough, Auckland 1041 Email:[email protected] Telephone:+649 6266068 www.rmla.org.nz 2
8.7 Taranaki(cam Twigley). 8.8 Nelson/Marlborough(AntoinetteBesier). 8.9 Canterbury(Andy Carr) - Minutesdated 3 March2015. 8.10 Otago/Southland(Rachel Brooking) - Minutes dated 1 April2015. 8.11 Queenstown/CentralOtago(JennyCarter).
9. Editorial/Publications: (Jacinta Ruru)
9.1 Emailfromiacinta Ruru dated ?. 9.2 Outcomeof MartinWilliams' discussion with TDW.
10. websiteand MembershipStats: (Karol Helmink)
10.1 Websiteupgrade (to be standing item on agenda).
11. GovernmentInformation (James GardneFHopkins)
11.1 Feedbackfrom session held on 22April 2015 with MFE National Direction team.
12. RMLA2015 Conference lKate/Bianca)- lTauranga -24-26 September2015)-ASB Bavpark andA,ena
12.7 Draftprogramme as at 23 March2015.
13. RMLA2016 Conterence (Xate/Eianca) - (Nelson- September2016 at the RutherfordHotel)
14. Portfolios
14.1 Awards(Andrea/Rachel/5imon)
74.2 Courts(Martin/simon)
14.3 StrategicRelations(Martin/Kate/Maree)
(a) Minutesof Meetingbetween Exec and MfE dated 2 April2015.
14.4 Legislationand Special Interest Groups (lames/Bianca/Maree)
14.5 MembershipRecruitment/Retention(lan/Rosemary)
14.6 QPWebsite (James GH)
74.7 RegionalDevelopment / Co-operation / Young RMLA (Martinrames)
14.8 Roadshows{Kate/Rachel/lan).
14.9 scholarships(Rachel/Rosemary)
15. AnnualworkPlan:
15.1 Establishlocal Conference Committee and develop theme for nextyear (Feb to May)- ot 30April meeting in Nelson. 75.2 ReviewAnnual Conference Key Performance Indicators. 15.3 ReviewConference Committee and Speaker Entitlement Policy. 16- GeneralBusiness:
16.1 Any?
Date for Next M€etines:
Dat€ MINUTESOF NATIONALCOMMITTEE MEETING
HELDBY TELE-CONF ON TUESDAY9 MARCH2015 AT 2.00pm
1. Present:Martin williams, Maree Baker-Galloway, Kate Barry-Piceno, lames Gardner-Hopkins, RosemaryDixon, Simon Berry and Rachel Devine
lNote: Kategarry-Piceno left the meetingat 3.15pmandJames Gardner-Hopkins left the meetingat4pm (due to phonetrouble)l
2. Apologies:Bianca Tree, lan Fraser,Andrea Rickard
3. MinutesPrevious Meetings: 27 January 2015
MOTION:That the Minutesof Meetingheld on 27 January2015 be acceptedas a true and correctrecord.
MOVED:Simon Berry SECONDEDMalee gaker€alloway
4. ActionsArisingfrom National Committee Minutes of27 January2015:
4.7 MartinWilliams / lan Fraser/ AndreaRickard to discussthe draft communicationplan and draft job description/portfoliofor sponsorshipwith CamilleAshbury by tele-coni lan, Martin and Kateare to hold a tele-confmeeting on 11 Marchfrom 3.30pmto 4.30pmwith camilleAshbury. Camille's charge out ratefor this is S120per hour. They will reportback to the nextmeeting.
AcTloN: Martin/lan/Kateto reporton tele-confmeeting
4.2 lanFraserto contact Kim Kelleher, Ports of Lyttletonand Andrea Rickard to contactDave Conalof the ContractorsFederation to increaseawareness about the Association. Deferred.
4.3 lan Fraserto circulatethe Worksightconcept design for the Scholarshipposter to the Committee- ocfioned. Therewasone spelling mistake (thesesshould bethesis), and it wasfelt that morecolour was required; ie changethe word Scholarshipto the Orange colourof the RMLAlogo, as well asthe logoitselfto be in the RM[Acolours.
4.4 Rachelto circulatethe roadshow team's notes to the NationalCommittee - Rachel's noteswere distributed to the Executiveonlv - seeitem 14.8.
4.5 Biancato providean updateddraft ConferencePortfolio to the Committee- octioned (seeoftoched). ltem 5 to read:"Liaise with NzPland EnvironmentalDefence Society (and other relevantorganisations as appropriate)to discussconference themes and reducethe potentialforoverlap in contentand speakers."
MOTION: lt was agreedto adopt the portfolio with the amendmentto item 5 as aDove.
MOVED:Martin williams SECONDED:Rachel Devine
C/' 4 ShawWay, H illsborough, Auckland 1 041 Email:[email protected] Telephone:+649 626 6068 wwwrmla.org.n2 4.6 Mareeto reviedaudit the Editorialbudget- deferred
4.7 Karolto draft a letter to ThomsonReuters re the RoyaltyIncome - octioned(see OutgoingCorrespondence). No responsehas been received to date.
4.8 Kateto providea reporton the benefitsof usingGiglv- octioned(see item 12 1)
4.g Martin/Andreato reviewthe Bayparkcontract and adviseof anv issues.The contGct has been reviewedby Martin and Andreaand they will liaisewith RachelCook to finaliseand execute same.
4.10 lanto telephoneNicola Hulley to discussher enrolmentapplication etc _ octioned. Thiswas resolvedto the Scholarshipcommittee's satisfaction and no firrtheraction is required.
5. Treasurer'sReport and Annual Budgetl
TheTreasurer's Report dated 3 March2015 was tabled noting a total of 5383,897.54As at 28 Februarv,the Associationis below budgetedcash flow by 547 mainlydue to the timing of conferencepref unding/proceeds and GsT refunds.
MOTION:That the Treasure/sRepon dated 3 March2015 be receivedand that all expenses in the Treasure/sReport are ratified by the NationalCommittee having been approved by the Treasuterfor payment. Thanksare recordedto SandraMillar for pteparationof the Financia I Accountsand for atlendingthe meetingin Auckland'
MOVED:MareeBaker-Galloway SECONDED:Rachel Devine
6. IncomingCorrespondenae:
5.1. AnnualReview bv membersofthe EnvironmentCourt lt wasagreed that this was a veryvaluable resource and that it shouldbe promotedto members
ACTION:Martin Williamsto dmft an emailto memberswith a link to this documenton the RMLAwebsite-octro,ed
6.2. LocalGovernment Magazine - tabled.
6.3. Flyeradvertising EDs conference "Wild Thin8s", 11-13 Au8ust 2015 - tabled.
6.4. Letterfrom Catherinelorns re nominationfor PublicationAward. Thisdocument will beforwarded to the AwardsCommittee.
ACIION:Karol Helmink to forwardto the AwardsCommittee - ocflored.
6.5. lnfrastructureMagazine Feb/March 2015 -tabled.
5.5. Emailfrom PhilDoole dated 4 March2015 re CommissionerPradice Guide Mr Doole'semail is to be sentto the SpecialInterest Group for commissionersas well as notifiedby socialmedia.
ACTION:Karot Helminkto emailthe slc andpost on socialmedia- octioned OutgoingCorrespondence:
6.7. Letterto JoanForret dated 27 January 2015 re waikatobranch - noted. 6.8. letterto ThomsonReuters dated 29 January 2015 re RoyaltyIncome - noted. 6.9. Letterto TrevorDaya-Winterbottom dated 5 March2015 - noted. lt wasagreed that Martin Williamswould talk to Trevorabout the most suitableoccasion for him to receivethe Certificate.
ACTION:Martin Williams to liaisewith TrevotDaya-Winterbottom - octiored
7. RegionalReports
7.7 Auckland(Kitt Littlejohn). 7.2 Northland(Julian Dawson). 7.3 Waikato(loan Forret). 7.4 Bayof Plenty(Cushla Loomb). 7.5 Hawke'sBay (Scott Smith). 7.6 Wellington(Nicky Mclndoe/Maia Wikaira). 1.7 Taranaki(Cam Twigley). 7.8 Nelson/Marlborough(AntoinetteBesier). 7.9 Canterbury{Gerard Cleary). 7.10 otago/Southland(ChrisThomsenl. 7.11 Queenstown/CentralOtago (Jenny Carter).
8. Editorial/ Publicationsr(lacinta Ruru)
8.1 Emailfrom lacintaRuru dated 5 March2015 - noted.
9. Websiieand MembershipStats: (Karol Helmink)
The website stats were tabled. lt was noted that 1068 membershave renewedtheir membershipfor the 2014/15year and 91 havenow been cancelled. This remains consistent with membershipstats for thistime ofyear.
9.1 Websiteupgrade -this itemto remainon the agenda.
10. GovernmentInformation (James Gardner-Hopkins) - lames had not hadthe opportunityto discussthis portfoliowith PrueFullerton-smith, but wouldmake contact in the nextday ortwo andorovide an emailreDort to the Committee,
ACTION:lames Gardner-Hopkins to reportto Committee
11. RMtA 2014Conference-The 2014 Conference account has now been closed and it madea lossofS8,779.28 as predicted.
12. RMLA2015 Conference (Kate/Bianca) - (Tauranga-24-26 September2015)-ASB Baypatk andArena
72.7 GigTvlan Bolsam(Kate BP)- referattached. Jan Bolsam's proposal was discussed andit wasagreed to supportthis proposalon a trial basis.
MOTION:lt was agreedto provid€55,000 towards the GigTVproposal on a trial basiswith the decisionon how it is to be applied(e.9, timing of releaseincluding any live stteaming, sponsorsuppod and anr an"rr",o r"ao-"ra to accessthe webinarproduct) closer to the conferencein liaisonwith the conferenaecommittee.
MOVED:Kate Sarry-Piceno SECONDED:Rachel Devine
13. RMIA 2015Conference ((ate/Bianca) - (Nelson-September 2015 atthe RuiherfordHotel)
ACTION:All Committeemembers to think abouta themefor the 2016conference to brinsto the April meeting.
14. Portfolios
14.1 Awards(And rea/Ra chel/Simo n) - nothingto reportand see 5.4 above.
14.2 Courts{Martin/Simon). Martin and Simonmet with JudgeNewhook last week and disc!ssedthe following:
. ThePlan Drafling Road Show (progress on developingthe roadshow reported, asbeing led by the EnvironmentCourt with our support); . Accessto Justice- it wasagreed to keepa watchingbrief on this matter; . TheEnvironment CourtAnnual Review-see 6.1above.
14.3 StrategicRelations (Martin/Kate/Maree)- Karol Helmink is to liaisewith MfEto setup theApril meeting for either1 or 2 April.
ACTfON:Karol Helmink to arrangeits first quarterlymeeting with MfE- octioned.
14.4 Legislationand Special Interest Groups (lames/Bianca/Maree) - nothing to report.
14.5 MembershipRecruitment / Retention (lan/Rosemary) - nothing to report.
14.6 QPWebsite (lames GH) - lamesis meetingwith the QPpartners tomorrow and will mentionthe support RMLA is providing to theCourt for itsroad show on PlanWriting.
14.7 RegionalDevelopment / Co-operation/ YoungRMLA (Martinlames) - to be an item onthe Agenda for the30 April meeting in Nelson.
ACTION:Karol Helmink to plaaeon the next Agendaand sendAndy Car/s emailto Martin andlames for Jamestoprogress ahead ofthe ne*t meeting- actionedby KH.
14.8 RoadShows (Kate/Rachel/lan). Rachel Devine advised the following road shows are to be progressedfor rollingout to the regions:
1. HighCourt case law update with BronwynCarruthers 2. RMAReforms related road shows 3. PostKing Salmon debate 4. DevelopmentContributionsupdate 5, A postconference road show on Maoriissues in environmentallaw 6. Anexplanation ofthe changesto theAct from the 2013Bill(now in force)-Maree Baker-Gallowayadvised that this is beingheld in Queenstownnext week and will emailRachel Devine the details. 7. EnvironmentCourt Electronic Evidence ACTION:Karol to set up a tele-confwith the RoadShow Committee to progressthe above su8geslionswiih the aim of at leasione roadshow being available dwin9 Aptil- octionedby RochelDevine.
14.9 Scholarships(Rache l/Rosema ry) - see4.3 above.
15. AnnualWork Plan:
15.1 Establishlocal Conferenae Committee and develop theme for nextyear {Feb to May)- dt 30 Apil meeting in Nelson
16. GeneralBusiness:
16.1 Sponsorshipof EDSProject Proposal : Sustainable Seas: An EDSGuide to Managingthe Marine Environment. Unfortunatelvnone of the Conmittee had accessedthe document,
AC'ION: Karol Helminkto email Gary Taylor to provide a link to the drop box for all Committeemembers and adviseGary that a responsewould be givento EDSbV the end of nextweek - octiored,
76.2 Electronicevidence (Maree BG)-see 14.8 above.
Datetor NextMeetings:
Date Month rYpe
Thursday30 April At 12pmat FletcherVautierMoore
124pm = NationalCommittee 4.30-6pm= 2016ConfTheme with localCommittee and RachelCook
Themeeting con.luded at 4pm AUCKLANDUNITARY PLAN INDEPENDENTHEARINCS PANEL Te PaepaeKai,ra',raa f'lotuhakc o te 14aheteKatahitanq. o Taniakil\,lakautau AucklandUnitary Plan Independent Hearings Panel Reporton ExternalPeer review
Wednesday1 1 N4arch2015, 2.00-5.00pm
1. Purposeot meeling
To providesubmitter perspectives on aspectsof the hearingprocess that are working well,what is notworking well and specific suggestions for improvement.
Thisreport provides a summaryof the mattersraised by the peerreviewers at the meeting.
2. Attendees
SeeAppendix 2 for list of attendees
3. Overview/keypoints
i. Barriersto participationfor lay submitters- complexity,scale and length- and riskto planoutcomes from community disengaging.
ii. One-stepprocess creates tension between having a sayand resolutionof technical issues efficiencyvs participation.
iii. Anomalyof nofunding for community groups to takepart, when funding provided for planprocesses in otherregions.
iv. Resultingimbalance between the scaleand complexity of the processand lackof resourceswill skew the final outcome.
v. Inclusionof theRPS poses a significantchallenge.
vi. Participantsin mediation need Council to beable to respondand to usethe escalationprocess - thisappears to benot always working as it should.
vii. Involvementof lay submittersslows down the mediationprocess which frustrates the experiencedparticipants.
viii. Mediationneeds to bemore focused on issuesthan process and a moreflexible approachto scope.
ix. The scaleof sitespecific hearings is a significantrisk to deliveryof the programme. l\,4eetingon 24 Marchwill movethis forward.
x. Panelis pursuingregulatory change under section 5 of theLGATPA so it hasthe optionto reducethe quorum to dealwiththese submissions.
xi. Panelencouraged to revisitthe timeframe(no regulatorychanges required for this) andto takea holisticapproach.
IHPpeer review meeting report FINAL 2015-03-11 AUCKLANDUNITARY PLAN INDTPENDENTHEARINCS PANEL 1( P.t.pa.'Krit,r.tia Malth.te o t. i4ehete KotahrhngroTania! l\4akdun u
xii. Needan opportunityto seekclarification of meaning and intent of interimguidance. xiii. Despiiethis the consensus is thatguidance has been helpful and there is support for interimguidance on futufetoprcs.
SeeAppendix 1 fora summaryof the discussion.
4. Attachments
SeeAppendix 3 forheadlines from focus group with submifters 5 March.
Linkto DanielSadlier article on alternativeRl\,4A processes:
Problemswith one-stepdecision-makinq (short version)
Problemswith one-stepdecision-makinq (long version)
Linkto EDSenvironmental guide website: EnvironmentGuide 5. Nextsteps
Ref Action Owner Timing 1 Providean opportunityfor questionsand clarification of interim DAK 31 lvlarch gurdance. 2. Providefeedback to Phill Reid on the draft section32AA 20 March evaluationchecklists. 3. Considerproviding a link to theEDS environment guide website DAK 16March fromthe auoiho website. 4. Provideclearer guidance on earlyadvice of witnessesand Phi R 31 March speakingtime required. 5. Provideinformation from triage process on changesto Juliel\.4 Ongoing schedulesto assistwith oreoaration ot evidence.
(NoteOutcomes of triageare alrcady on the websiteunder the relevant topic. Fuftherinformation will emergefrcm the prehearingmeetings next week.) 6. Changeformat of trackedchanges to suithard copy. JohnD 31March
7. Considerways of communicatingwhere a topicis upto. JI\,I,JJ 31 March
8. AddLou-Anne to thegroup address list for updates. J t\,1 '13March
9. Discusswrth web leamoplrons for highlightingnew activity. JI\,1,JJ 31 March
10. Sendinvitation for nextreview session on 25 June. 17 March
IHPpeer review meeting report FINAL 2015 03 11 AUCKLANDUNITARY PLAN INDEPENDENTHEARINCS PANEL T" PaepaeKaivar/ao Motuhdkc o te l"laheteKatahitangd a Tanlakit',la kattau
Appendix1 Summaryof discussion
1. Process- general
i. Difficultfor submittersto provideinformation on witnessesand speakingtime requiredat prehearingwhere this occurs a longtime prior to the hearing- clearer guidancerequired (err on the side of cautionand refine requirements later if necessary).
ii. Similarissue for Councilwith regard to localboard views.
iii. Concernswith triage process fof proposedadditions to schedules- needto take bothsides into account; need to providefeedback to submittersto guidetheir reparationof evidence.
iv. Criteriafor puttingmemoranda on websitefrom submitters who are not attendingthe prehearing- onlywhere reallocation requested or if a substantivematter has been raisedrequiring a responseirom the Panel.
v. Panelconfirmed email rather than memorandum isfine for simole orocedural matters,and supports discussion prior to prehearingbetween Council and other submitters,noting practical constraints in termsof Council'sworkload.
vi. l\4orecommunication about where the hearingprocess for a topicis up to.
2- Process* :aysubmitters and community/special interest groups
i. Barriersto participationby lay submitters- someplanning consultants are nottaking on smallclients because the costsare out of DroDortionto the benefitsfor the client.
ii. Notedissues raised at focusgroup with submitters (see appendix 3). EDSand Forest and Birdconfirm complexity, scale and lengthof the processis a barrierto their effective oarticioation.
iii. Panelurged to considersessions (mediation and hearing)geared to lay submitters - a "onestop shop". The professionneeds to supportthis targeted approach.
iv. Consideroptions for helping people to prepare(e.9. evening workshops), but note the lackof responseto whathas already been run by the Paneland that people are not interestedin process,theyjust want to havetheir say.
v. EDShas run sessions that were well attended, but these dealt with the meritsrather thanjust process.Suggestion to providea linklo theirenvironment guide website to helpsubmitters.
vi. HeritageNZ hascarried out an informalfriendsof submitterrole to supportlay submitters.
IHPpeer review meetrng reporl FINAL 2015-03-11 AUCKLANDUNITARY PLAN INDEPENDENTHEARINCS PANEL fe pacpaaKaiwatlao M atuhakoo te MahercKotahitanga o TaniakiMaknunu vii. Anomalyof no fundingfor thesegroups to takepart, when funding is providedfor planprocesses in otherregions. viii. Resultingimbalance between the scaleand complexity of the processand lackof resourceswill skew the finaloutcome.
ix. Accessto justicecompromised - need practical ways to overcomethis and avoid peoplebeing "burnt off'.
3. Mediationand expertconference
i. Participantsin mediationneed Council to be ableto respondand to usethe escalationprocess - this appearsto be notalways working as it should.
ii. Not necessarilya politicalmatter - canalso be thatofficers need time to considerthe orooosaland be clear about reasons.
iii. Panelexpects Council to be in positionto engage- if this is not possiblethe parties cannevertheless narrow and clarify issues mong themselves.
iv. Positiveresponse to splittingmediation and havinga gap betweensessions - this allowsCouncil to comeback with a response.
v. lvlixedviews on whethersome mediators too directiveor too engagedin the mediation.
vi. Somemediators pushing too hard?Panel is opento moredays for mediationwhere thiswill result in progress.
vii. Usefulinterventions from some mediators using own experience, e.g. to testwhether partieshave considered consequences of someproposals. viii. Biggermediations need two mediators - one to managecontent and one to manage thecrowd, but need clarity about their respective roles.
ix. Involvementof lay submjttersslows down the processwhich frustrates the experiencedparticipants, but the difflcultiesfor lay submittersare alsoacknowledged (see2 ii,iii above).
x. Mediationneeds to be morefocused on issuesthan process:
. Unproductiveto spendtime recording submitter supporting/opposing points;
. Needa moreflexible approach to scopeso peoplecan address consequential changes.
xi. Councilto notethat blue highlighting on tracked changes does not work for hard coov,
IHPpeer revrew meeting report FINAL 2015 03-11 AUCKLANDUNITARY PLAN INDEPENDENTHEAR]NCS PANEL T? Pdtpa. Kai,rar/.a l'lotuhakc o te 14ahe,eKatahitanqa o Tar:.,kiMakautau 4. Interimguidance
i. Concernthat the interim guidance is opaque, has gaps and gives rise to questions. EDShas hadcalls for clarificationabout how the guidancefits with other parts of the plansand the implications ot what is nof inthe guidance.
ii. Concernat the refusalto enterinto correspondence. Need an opportunityto seek clarificationof meaning and intent as well as specificmatters such as useof "significant",extent to whichrural subdivision encompasses coastal.
iii. Needto ensureany processfor questionsand clarificationis equitableand transparent.
iv. Forsome parties it is discouragingand creates additional pressure - nowthat the knowthe likely"ending", is it worthcontinuing in the process?
v- Concernthat the guidance is beingtaken as'gospel" in mediation.
vi. Otherparties have found the guidance helpful to narrowthe evidence required, guide clients,provide options to explorein mediation.
vii. Hasgenerated thinking about the lower order topics, and about plan structure and terminology. viii. Councilis reviewingthe guidance and preparing commentary to councillorson the implicationsof the guidance.
ix. Supportfor guidance on futuretopics.
x. Positiveresponse to howthe guidancewas released on the websiteas a news announcementand clarity about what would be coming-
5. Websiteand communications
i. IMSBseeking itemised I'st of amendments- this is already available through the updatesto thegroup address list.
ii. Confirmedthat changes to websiteare tested for mobileaccess.
iii. Positivefeedback on website and communicataons, though it isdaunting for new enIranIs.
iv. Supportfor moreeffective highlighting of newactivity. 6. Sitespecific hearings
i. Scaleof theseis a significantrisk to deliveryof thehearing programme. Council providinganalysis of zonesand precinct submissions to help the Panel determine the scopeand approach.llleeting on 24 Marchwill movethis forward.
IHPpeer review meeling report FINAL 20i 5-03-11 AUCKLANDUNITARY PLAN INDEPENDENTHEARINCS PANEL fe PaepaeKai\./a',raa l'lotuhake o te MaheteKatahit.nga a Tanlakinldk.utau ii. Panelis pursuingregulatory change under section 5 of the LGATPAso it hasthe optionto reducethe quorumto dealwith these submissions.
iii. Panelencouraged to revisitthe timeframe (no regulatory changes required for this) andto takea holisticapproach.
iv. Takingsite specific hearings to thecommunity would encourage residents' groups to oarticaoate.
v. Consideringgrouping submitters who have multiple sites to enablea onestop shop aooroach,
vi. Sitevisits raise equity issues and take additional time but there may be mattersof significancethat warrant a sitevisit.
7. Recommendationsand Section 32AA
i. No discussionin the reviewsession but feedback requested by 20 l\.4arch(see action tableon page1).
ii. Panelquestioned about nature of wrapup processat the end of the hearings.No specificplans at this stageso will keepon the reviewagenda for furtherdiscussion. 8- MfEevaluation
i. Purposeof the Ministry'sevaluation programme is to ensurethe Ministryis abreastof anyissues arising out of theprocess, to helpit assistIHP with the implementation of the LGATPA,and where appropriate utilise the key learningsfrom the Auckland orocessto informthe broaderRl\4 Reforms.
ii. A consultantis in the processof beingappointed to evaluatesubmitter experiences withthe process,starting in Apri
iii. TheMinistry in developing the special legislation was aware that due to thescale and complexityof the PAUPthat issues might arise in the courseof the processthat couldnot be anticipatedwhen the legislationwas drafted.The Ministerhas powers withinthe legislation(e.9. to extendtimeframe), and the evaluationwill iniormany adviceto the Ministerin relationto the useof thesepowers.
iv. Focuswill be ontime, costs, submitter participation and whelher Panel has the accessto informationit needs to makequality recommendations.
v. Observationsfrom the reviewgroup:
. Governmentintends to usecollaborative processes more widely but this makes demandson communityresources ; . Processputs at riskNZ's record of effectiveparticipation by disengagingthe commun[y:
IHPpeer review meeting report FINAL 2015-03-11 AUCKLANDUNITARY PLAN INDEPENDENTHEARINCS PANEL Tc PaepaeKaiv/ar/aa Motuhake ote MahercKatahitanga o TanrakiMakautau
. One-stepp.ocess creates tension between having a say and resolutionof technicalissues - efficiencyvs participation; . Inclusionof theRPS poses a significantchallenge. 9. Nextsleps
i. Agreedto continuereview sessions.
ii. Confirmedactions for follow up - seetable on page1.
Appendix 2 Attendees
Organisation Confirmedattendees NZPI GraemeMcCarrison AucklandDistrict Law Societv DanielSadlier, Helen Andrews AucklandCouncil JohnDuguid, Corina Faesenkloet RMLA FrancelleLupis NZLS GlendaMacDonald, Roberl lvakgill AUOG GraemeMcCarrison EDS GaryTaylor, Madeleine Wright Forestand Bird Apologies CivicTrust No response PropertyCouncil Apologies HeritageNew Zealand DuncanMcKenzie NZCID HamishGlenn VTSB Lou-AnnBallantyne MfE ToddWebb, Alice Blackwell Panelmembers JudgeKirkpatrick (Chair), Jan Crarvford, PeterFuller, Greg Hill, John Kirikiri, Des Morrison Panelstaff JeanetteJohnston, Julie l\rcKee, Jennifer Pettigrew,Phill Reid
IHPpeer review meeling report FINAL 2015-03-11 AUCKLANDUNITARY PLAN INDEPENDENTHEARINCS PANEL fe P;iepa. Kai'..,atao Nlotuhakeo te lhhe.e Kotahit.ng. a Tanlakil\,lak.rtau
Appendix3 Focusgroup with submitters5 March2015
1. Headlines
'l-'l- Processfavours the major players
. Volunteersin the roomwith heavyweights - overwhelming but trying to be a voice to preventunpicking of a carefulplanning legacy. . lndividualsand small groups do nothave the resources and the time - fundamentalimbalance in favour of thewell-resourced submatters. . Planningprocess in Auckland has required frequent renegotiation bycommunity groupssuch as LongBay so that previous gains are not lost (adds to highcost in timeand $). . Haveto use professionalexpertise or will missthings they need to be awareof andtake part in, but community groups are struggling to fundthis. . Schedulingmakes it difficultfor smaller players e.g. mediation on 029/030. . Peoplea.e stunned by the complexity and the time required and drop out of the process.
1.2. Mediaiionnarrowly focused
. Concernat narrowscope of mediation- focuson trackedchanges means other ideascan't be raisedand losingsight of the biggerpicture. . Useof technicalapproach to "scope"used to limitparticipation of community groups/individualsubmitters means tracked changes coming out of mediation are not robust. . Difficultyof keepingup with changes to textand consequential changes - things thatsubmitters supported in early versions get changed without submitters knowingand there is noreengagement. . Availabilityof Council for ongoing discussion outside of mediation. . Acknowledgevalue of mediationin terms of creatingsynergy and building goodwill so importantthat smaller submitters able to takepart - targettheir involvement better. . Needspace lor discussionof expertmatters in the mediation,but target their Darticioation.
1.3. Hearingprocess
. lmpactof runninglate disadvantagesthe people only there for their ten minutes whomay have to comeback to a latersession or anotherday. . Concernat weightinggiven to Council'stracked changes and the powerful positionthis gives the Council version. . Concernthat people are notaware of the processfor Councilto provideclosing remarksat theend of thehearinq.
IHPpeer review meeting report FINAL 20'15-03-11 AUCKLANDUNITARY PLAN INDEPENDENTHEARINCS PANEL Te PaepaeKai\lavlaa Motuhake ote l\1ahercKotahitanga o TanlakiMakaurau
1.4. lmprovingcommunication
. Difficultto navigatethe websitewhich becomes a barrierto participation. . Evidencein severaldiflerent places and somematerial under evidence that isn't evidence(and length of someevidence). . Lackof publicawareness or interest- wouldhelp increase support for community groupsif therewas moremedia coverage to generateinterest in the processand understandingof its significance.
2. What these submifterswould like to see:
. Friendsof submitters . Financialsupport for small organisations . Extensionof the timeframe . Makethe processsimpler and lesswork . Mediationshould allow for broaddiscussion of issuesrather than focus on specificsof trackedchanges . lvlakemediation work better for laysubmitters - scheduling,targeted, scope . Increasedmedia coverage focused on progressof hearingsand what is being dealtwith . Factualupdates on hearingprogress on websiteand in OurAuckland . Communicateclearly the processfor Councilto makeclosing remarks . lvlakeinformation easier to find
Attendees
MaryBarry ParnellHeritage JoannaBoileau ParnellHeritage JulieHill ParnellHeritage ChrisBettany LongBay-Okura Great Park Society HartwigClasen ValerieCole DavidSinclair AucklandRegional Public Health Service AndrewPhillipps AucklandRegional Public Health Service PhillReid IHPPlanning Manager JulielrcKee IHPHearings Administration team lead JeanetteJohnston IHPProgramme l\ranager NikkiGoodson IHPBusiness Support
IHPpeer review meeling report FINAL 2015-03-1'1 KarolHelmink
Ftom: CatherinePeters Sent: wednesday,25 March2015 10:38 a.m. TO: '[email protected]';'[email protected]' Subiect: I havecontacted you before,but wonderedifyou wouldconsider this again.
Thisyear, the RMAis goingthroughwhat is expectedto be fundamentalreform, arguably the mostsignificant reformsince it wasfirst drafted. ThustheyearpresentsauniqueopportunityfortheRMLA-anditscommitteeand chair-to lifttheprofile ofthe organisation,and help shape publicopinion on this most important amendment Eill includingthrough social media.
PRaxisPublic Relations Limited is experienced in publicity for lawfirms, and in writing publicity material and social mediamaterial that will attract public attention. We are also very experienced atcoaching spokespeople (media trainingis a specialty).We have: - Actedas public relations advisers to NewZealand's top lawfirms - Promotedthe initialResource Management Sill [allthose years agol] incllding its author
Thisis a yearwhenthe RMLAcould really promote itself -and wecould help. Would you be interested in a no oblisationdiscussion on this?
catherinePeters PRaxisPublic Relations timited: P.O.Box 9170; Newmarket,Auckland, New Zealand Phone649373 5068 021 515 855
Q
rhe infaBalian containedin this onail is confidential.lt is inlende.lonlv far the persn nare.l above.ff lhe infornalion@ntained herein is not addressedto Wu, pleasenole bat any use, disclosure,capying ar disiibulion of lhe inlomalian is prchibited.ff you have reetue.l this emailin ermr, pleasaconlact the sendetinnedialely and nofiy us ot our nistake. Pteasedestroy the orbinat nessase. ANDREWSCRAGG & ASSOCIATESLTD - ' INSURANCECONSULTANTS MEMBER OF IBANZ Dlr€clor - Ancfev/ Scrogg - AfllBA, QPIB Arroclole - Julle Jocobl
LEVEI] Tel€phone{09J 272-3,{50 OR O27 +79,rW 3OI EO]ANY RD Fcd,IC9l272-u6o BOTANYDOWNS lemoll)[email protected] EASTTAMAKI P O BOX25? 179 SOTANY MANUKAU2163
2@Aprit 2015
ResourceManag€ment Irw AssocofNZ cJ-Mrs K Helmink P O Box89 -18? IaBDAI
DearKsrol
R€:Ren€wal - PublicLiabiliw Ins[rances
Pleasefind €nclosedyour NzI &trewaldocuments for theabove compatry for the comingyear. It is essentialto r€viewyour insurances &gularly.
Th€r€are oth€r insurance covers available which we suggestyou ne6dto considcrfuthea and itr this r€gadplease do not hesitareto contadus as early as po$ible to discussthese and atry oth€r insuranc€ matters,or ifyourequire filther iDforEatiotran o! claification.
I lookforwad to hearingftom youto assistyou in thisregad.
Pl€ascexamine these docuEeob cat€ftlly to ensulethey meet \rith yo|jl exact&quireE€nts and do not hesitte to call €itherJulie or myBelfshouli you haveatry erquiries.
KitrdRegards
/ 6 Adrew Scragg Consultant KarolHelmink
From: JamesGardner Hopkins Sent: Monday,13 April 2015 3:49 p.m. To: MartinWilliams (Shakespeare Chambers) Cc: [email protected] Subject: FW:Environment Commissioner - Expert conferencing facilitation workshop
Hi Martin- seethe belowwhich I havebeen invited to; in mycapacity as a practitionerrather than for RMLA- but it mightbe appropriateto addthis to ouragenda as I wouldbe happyto takeon boardand feedback, as appropriate, anycommon concerns, positive feedback, etc. I am OKfor thisto be circulatedso peoplecan thinkabout it in advance,as well.
Kindregards James
JamesCardner-Hopkins
Russe [,,lcveagh,Vodaione on the Ouay l5TLambtonQuay PO Box l0 214.We]lington 6143. NewZeaLand DIRECTPHONE+6448197870 | OIRECIFAX +6448197579 | MOB|IE +64212771425 james.sadner-hopkins@russellmcvea9hcom I ww.russellmcveagh.com
FromI Edmonds,Kathryn Imailto:[email protected]] Sent:l4onday, 13 April 2015 3:40 p.m. To:James Gardner-HoDkins Subject:Environment Commissioner - Expert conferencing facilitation workshop
Dearlames
Thankyou for agreeingto contributeto a sessionstarting at noonon 13May 2015 at theexpert witness conferencingfacilitation workshop for Environmentcommissioners at the Environmentcourt to be heldin the mediationroom on the 5th floor of the DistrictCourt Building in Wellington.
Youare on a panelof three:lames GardnerHopkins (lawyer), Malcolm Hunt (noise expert) and Sylvia Allan(planning expert). This is a briefingnote we areprovidingto all three speakers.
Priorto yourjoining us we willhave had three sessions.
Thefirst two sessionsset the scene. Commissioner Alex Sutherland runs the first session with a focuson identifyingthe different kinds of expertconferencing Environment Commissioners are facilitating, with the Commissionersparticipating with examples. The range of expertconferencing facilitation required continuesto expand.To date that range includes facilitating expert conferencing for Boardsof Inquiry, decision-makingunder the EEZlegislation as well as to policystatements, plans (the policy and rule framework,resource consents, enforcement action and designationsunder the RMAand potentially to casesunder other legislation like the HeritageNew Zealand Pouhere Taonga Act 2014. Expert conferencingfacilitation also occurs at variousstages, both earlier and later in the evidencepreparation, hearingand decision-making process such as in further development ofthe policyand rule framework and consentconditions.
Thesecond session conducted by Commissioner Ross Dunlop reminds the Commissioners ofthe outcomes of the RIMLAworkshop on expertconferencing held a coupleof yearsago which resulted in somechanges to the PracticeNote, as well as of thecontent of the mostrecent Environment Court Practice Note. Thethird session involves an address by retired Judge Gordon Whiting on the aims of expertconferencing, whetherthere are differences between the diverseforums expert conferencing operates in {e.9.direct referrals,Boards of Inquiry,EEz), and whether and how well we areachieving the aimsof expert conferencing.Commissioner Russell Howie willadd a Commissionerperspective.
Feedbackfrom people involved with the expert conferencing process is valuable to usand that is where youcome in. Yourfeedback {the good the badand the ugly) will help inform the sessions of ourtraining workshopthat follow which cover topics like: . whento conference,order of conferenceand time allowed
. thesetting up of andpreparing for theexpert conferencing
. activefacilitation
. overcomingroadblocks
. thejoint witness statement
. conferencinBwith non-experts
. culturalexpert facilitation and Maori involvement
. conditions- involvement of experts{recommendations v drafting).
Fromyour various perspectives we wouldIike you to presentyour thoughts on andexperience with expert conferencingand what worked well and what did not work so well and how it mightbe improved. In termsofthe PracticeNote's requirements of lawyerswe wouldbe keento hearfromJames on howhe findsthese are working.
Thereis a breakfor a communallunch in the mediationroom 1 - 1.45pm and we wouldbe pleasedif you couldjoin us for that and then if possiblefor a shortsession ( 1.45 - 2.15pm) where there would be a furtheropportunity for peopleto askquestions of youand for discussion.
Thankyou again for beingprepared to assistus. Pleaseemail or callif youwould like any further clarificationor information.Wewill have a datashow projector available if you would like to useit.
KindRegards KathrynEdmonds and Anne Leijnen TrainingWorkshop Organisers
KathrynEdmonds EnvironmentCommissioner EnvironmentCourt I PO8ox 5027 | DXSX10044 | wellington 6145 DDI:(04) 918 8387 MOBO27 294 6791 www,iustice,govt,nz/courts/environment-court
Confideniiality notice: 14April2015
ChrisThomsen WebbFarry POBox 5541 Dunedln
Email : e!b9M9!3uC!bll!Ily!9Iz
DearChris
I am writing on behalfof the NationalCommittee to thank you fo. your serviceto the Association,and in particularthe Otago/Southlandbranch, over the pastyears. I note you havechaired that regionsince 2011and yourvaluable contrjbutjon was greatly appreciated.
All the bestfor your personalprofessional life, and we hopeto stayin touchthrough your membershipof RMLAin future.
Yourssincerely ResourceManagement Law Association Of NewZealandlnc
./,
MartinWilliams President
RMIA I PO8ox89187 I lorbay I Auckl3nd0742 T+6427272 3950 | E [email protected] W www.rmla.org.nz 15 April2015
MsRachel Brooking AndersonLloyd PrivateBag 1959 Dunedin
Viaemail: [email protected]
DearRachel
Otago/SouthlandBranch of RMLA
I am writingon behalfof the NationalCommittee to congratulateyou and to thankyou for takingonthe roleas Chairofthe Otago/Southland branch.
TheNatio na I Committee a ppreciates the time andeffortinvolved in ensuringbranch members arekept informed, and receive value for moneyfor their membership.
Asyou know, Karol is always available to assistyou in any way she can to easethe loac.
With kindregards.
Yourssincerelv ResourceManagement Law Asociation Of NewZealand Inc
Martin williams President
RML I PO8ox89187 | Iorbay I Auckland0742 I+6427 2723960 | [email protected] I W www.rmla.org.nz 20Aoril 2015
MsVickv Robertson ChiefExecutive Ministerfor the Environment ParliamentBuildings PrivateBag 18888 Wellington6150
Emai|: yisg:ple4ssq@r0&4q$rz
DearMs Robertson
ResourceManagement LawAssoclation of NewZealand Ina (RMLA)
I writefirstly to congratulateyou on yourappointment as Chief Executive to the Ministryfor the Environment,and second to introducetheRMtA
TheAssociationisthe largestnatio na I multi-disciplina ryo rgan isation inthe resourcemana8ement fieldwithover 1,100 membersfrom backgrounds in law, planning, environmentalscience, central andlocalgovernment, and thejudiciary: The object of the Association isto promotewithinNew Zealandan understandingof resourcemanagement law and its implementationin a multi- disciplinaryframework; excellence in resourcemanagement policy and practice;resource managementprocesses which are legally sound, effedive and eflicient and which produce high- qualityenvironmental outcomes.
TheAssociation holds regular seminars on itemsof topicalinterest, an annualconference, and otherevents on a regularbasis around the country.RMIA also has a seriesof SpecialInterest Groups{SlGs) that focuson issueswhich are likelyto be the subjectof proposalsfor National PolicyStatements {NPS), National Environm enta I Standards (NES)ornew leEislation. The purpose of the SlGsis to assistthe RMLALegislation Committee in preparingand presentinB submissions on proposedNP5, NE5 and new enactments astheyare developed and emerge from Government intothe oublic arena.
TheExecutive Committee ofthe RMLAhas a strongrelationship with the ResourceManagement Systemand Water Directorates at the Ministrypromoted by quarterlymeetings with Ministry 2
Officialsto continuedialogue on emergingissues; policy development and implementation etc, andto discussoptions to partneron professionaldevelopment initiatives in theseareas.
TheMinistry is a consistentsupporter of ourannual conference, with involvement in programme developmentand as presenters in relevantkeynote, plenary and workshop sessions. ln that regard,we advisethat the 2015 conferenceis to be held in Taurangafrcm 24-26 September2015 at the ASBArena. The theme fot thisis"MAtourongoMdorl'.
In particular,the conferencewill evaluatewhether the RMAand other environmental legislation inNewZealand provide an a p propriate fram ework for the consideration and objective evaluation of the knowledge,values (particularly metaphvsical elements) and interests ofTangata Whenua in managingthe use,development and protection of naturaland physical resources.
Minister Smith is confirmedto presentat the openin8session addressing the resource managementreform initiatives of relevancewithin the conferencetheme,
Our nextmeeting with the ResourceManagement System Directorate is scheduledfor 6 june 2015 in Wellingtonat lpm. lt might be that you are availableto meet with our Executive Committeeat or aboutthis tifte, andwe wouldbe very gratefulforthat opportunity.
I lookforward to hearingfrom you in that regard,again congratulate you on yourappointment, andwish you allthe very best for the challenges ahead in this criticallyimportant role. The RMLA is very keento supportthe Ministryin any way it canas a bipartisancommunity of practice resourcein meeting those challenges overthe forthcoming years.
Yourssincerely ResoutceManagement law Association Ot NewZealand lnc
Martinwilliams President
RMLA Po 8ox89187 Torbay 0742 'Ir+64 I | lAuckland 27 2723960 I E: [email protected] Wrww.mla.orB.nz MINUTESOF RMLAAUCKI.AND COMMITTEE MEETING
HEID ON TUESDAY14 APRIL2015 AT 5.00pm AT RUSSELLMGVEAGH
1. Present:Kitt Littlejohn, Francelle Lupis, Natasha Garvan, Sharon Dines, Peter Hall, Phil comer,Jill Gregory
2. Apologies:Rob O'Connor, Deborah Riley
Finances:
3.1 Currentbalance - 58,002.12 as at 14April 2015
4. Refle.lions:
4.7 lointCommissioner seminar on Council hearings at Auckland Town Hall. This eventhad a greatturnout and feedback from the Commissionerswas that it waswell received,
5. FutureFunctions:
5.1 26 May potenliallyat RussellMcve.gh - Projectchallenges/constraints etc of planningof Milford/Westgate- CampbellBarber is confirmedas the speakerforthis.Francelleto check availabilityof RussellMcveagh asa venue
ACTION:Francelle Lupis
5.2 22 or 29 lune at ChapmanTripp - A paneldiscussion with a focuson the outcomesachieved from the FurtherNorth Alliance with proposedspeakers KarenSinclair, Paula Brosnahan, Patrick Kelly and Murray Wallis. lill Gregory to progressthis.
ACTION:lillGregory
23 July at ChapmanTJipp - a socialevent to be followedby a Committee dinnerat Gusto.Karol to bookthe regtaurant.
ACTION:Karol Helmink
5.4 LateAugust ? - MatiatiaMarina with Matt Casey(Kitt)
24-26September- no eventdue to RMLAConference
odober at BellGully - HaurakiGulf Forum- spatialplannin&/development of park- suggestedspeaker Tim Hymanat HGF(Kitt/Natasha). Natasha to liaiseand progress with Tim Hyman.
ACTION:Natasha Garuan 2
5.7 November- SHAfrom an urbandesign perspective. lf not November,then rollovertonext year. PhilComerto progress.
ACTION:PhilComer
5.8 December- Xmasfunction with a possiblecomedian act; suggestionswere BenHurleyorDi Henwood. could be heldatthe ClassicTheatre. Karol to ascertainavailability.
ACTION:KarolHelmink
5.9 FuftherSuggestions and updates on these:
5.9.1 VisualAssessment(Francelle) 5.9.2 EEzLegislation {TTR and Chatham Rock} - (Natasha) 5.9.3 NPSon FreshwaterManagement (Sharon) 5.9.4 AirQuality (Sharon) 5.9.5 SiteVisit (Francelle/Sharon) - end ofyear 5.9.6 Heritage-from a developmentperspective with a panel.SLrggested speakersare Alan Matson, Adam Wilde, Jeff Fearon. (Francelle / Jill) 5.9.7 ProjectManagement for lawyers- suggestedspeaker Shaln Plant, WRc{Francelle)
6. MentoringProgramme
6.1 AnyUpdate/Feedback (on agenda for August)
7. YoungRMIA
7.1 Plansfor 2015{Deborah Riley): 7.1.1 RMA101 7.1.2 LGA101
7.1.4 Moot Competition
8. Salmonlecture
8.1 2015(Sir Peter Gluckman invited) a.2 SalmonLecture 2015 at the NorthernClub on 21 July(14 July also pencil booked)- Rachelde Lambert
9. GeneralBusiness - n/a
10. Datefor NextMeeting
Wednesday3 Juneat QuayChambers at 5pm
Note: Kitt'sbirthday is 2lune, soJill Gregorywillbake a birthdaycake for Kitt
Themeeting concluded at 6pm
RMLAI C/-4 ShawWay I HillsboroughI Auckland 1041 T +649 626-6068lE [email protected] I W www.rmla.org.nz RESOURCEMANAGEMENT LAW ASSOCIATION (CANTERSURY BRANCH) MINUTESOF ANNUAL GENERAL MEETING 2015
Date 3 March2015
Venue BoulevardCafe and Bar, 62 WorcesterBoulevard, Christchurch
A copyof the agendaand related documents is attachedto theseminutes.
Themeeting opened at 5.45pm.
Presentand epologies 8 memberspresent. Apologies received from Sarah Eveleigh, Darran Humpheson, Sarah Walson, Hansvan der Wal, and Michael Smith.
2 Minutesof 2011 AGM Theminutes from the 2014 AG[/ (altached)were accepted as a trueand correct record. (Gerard Clearv/ Hannah lVarks).
3 Chairperson's annu al report GerardCleary presented his report (attached). Gerard noted that after4 yearsmany members conlinueto be keptbusy with earthquake recovery planning initiatives, and that pleasingly some havebegun to relurnto workplacesin the citycentre. Gerardthen gave an overviewof the eventsheld by the Canterburybranch in 2014. Mostevents werewell attended and received; the'Conditions of Consent'roadshow was highlightedas being sold-out. Gerad thankedlhe executiveand committee for theirwork in 2014. Memberspresent also thanked Gerardfor hisconkibution as Chair. Thereport was receivedand apprcved. (Daniel N4urray / Philip lvlaw).
Treasurer's annu al teDoft MichelleMehlhopt presented her report (attached). Michelle noted that the branchfunds were in a healthyposition ($6,501 .70 as ol21 Febtuary2015) and that further seed funding from the National Committeewould be requestedin the nextthree months. Thecurrent authoisations for the chequesignatories were notedt these may need to be updatedfor the incomingcommittee. The reportwas receivedand approved. (Gerard Cleary / PhilipMaw).
PageI ol7 RESOURCEMANAGEMENT LAW ASSOCIATION ICANTERAURY BRANCHI MINUTESOF ANNUAL GENERAL MEETING 2015
5 Electionof new committee GerardCleary and Daniel Murray announced their resignation fiom Chakand Secretary respectively.Sarah Eveleigh, [/ichael Smith, and Hans van der Wal (notpresent) had earlier advisedtheir intention to standdown from the committee.Jane Walsh and Sarah Watson (not presenl)had earlier advised their intention lo joinlhe committee. AndyCarr was electedas Chakpersonwithoul opposalion. (Gerard Cleary / PhilipMaw) HannahMarks was elected as Secretarywithout opposition. (Gerard Cleary / MichelleMehlhopt) [/ichelleN,4ehlhopt was re-elected as Treasurerwithout opposition. (Gerard Cleary / PhilipL/aw) GerardCleary, Darran Humpheson, Philip Maw, and DanielMurray were reappointed to the commitieewithout opposition. NicolaVryenhoek, Jane Walsh and Sarah Watson were appointed and welcomed to the commiltee withoutopposition. In summarythe 2015committee is confirmedas: . AndyCarr (Chair) . Hannahl/arks (Secretary) . N,{ichellel\4ehlhopt (Treasurer) . GerardCleary . DarranHumpheson . PhilipMaw . Daniellvlurray . NicolaVyrenhoek . JaneWalsh . SarahWatson. Announcementof the committeewill be throughthe nextRMLA newsletter (Andy Carr to advise KarolHelmink).
6 Activitiesfo.2015 GerardCleary noted that a TonyHeam Memorial Lecture would be heldin 2015. Pastexperience hasshown that confirmaiion of a speakerand venue is usuallya time-consumingexercise, so this will be an earlytask for lhe incomingcommattee to initiate. '101'sessions, Roadshow, andsocial events will continue to be oroanisedand held as with previousyears. HannahMarks noted that the YoungRMLA has akeady met and begun preparations of its events programmefor 2015.
7 Generalbusiness Therewere no ilemsof generalbusiness.
Themeeting closed at 6.00pm.
Page 2 or 7 MINUTESOF MEETINGOTAGO / SOUTHLANDRMLA BRANCHCOMMITTEE 1 APRIL2015
PRESENT: ChrisThomsen, Rachel Booking, lvlichael Garbett, Will Jennings,Jackie St John,Kirsten Tebutt, Carmen Taylor.
APPOLOGIES:Pene Williams and Joanne Dowd.
. ChrisThomsen steoDed down as Chair. . RachelBrooking was nominated and elected as Chair. . MichaelGarbett to continueas Treasurer. . Committeemembers: Chris Thomsen, Carmen Taylor, Will Jennings,Kirsten Tebutt, PeneWilliams. . IvlareeBaker-Galloway to be removedas signatoryfrom accountand replacedwith RachelBrooking. l\4ike Garbett to action. . No contactfrom National Committee wiih Roadshow Programme as yet- expectto hear fromit soon. . AndersonLloyd seminar on processingchanges to Rl\,lAready to go. Intendedto be run in earlyl\4ay at AndersonLloyd. Rachel Brooking to organise. . ProposedChristmas Lunch with a speaker- possiblyCeri Warnockon researchon EnvironmentCourt currently being undertaken at OxfordUniversity. . Seminaron ExclusiveEconomic Zone and ContinentalShelf (Environmental Effects) Acts 2012comparing with Rl\,,|A.To be led by CarmenTaylor, possibly with Stephen Christensenand Nicola Wheen. . HousingAccord and SocialHousing Areas Act Seminar- jointlyorganised with NZPI? Suggestionthat couldbe incorporatedin to a Q and A sessionwith l\4inisterfor the Envkonment,noting that most conferences are in the northof the countrythis year so we willgive the Ministeran opportunityto speakto the southernaudience. Rachel Brooking to contactl\4ichael Woodhouse MP to discusshow best to makean aooroach. . Longer{ermseminar - Needfor Planning for the Elderly.Possible later topic?
CPT-454511-7-42-V1 :MJM cPr454511-742-V1: y' (;o()al(^ i"',. hl1orE,{nr Golollis_eBld
Audience Overview Mar1, 2015 lrar 31,20'15
a NowVisitor I Retu.ningVisilo. 2,619 2,019 7,A21 -----4-l-- .'-r,,r V'--r:-
2.99 00:02:05 61.24% --1,/-1^'4+
57.85% +*^-'_'1-.\/r-
S..sion3 % S6.iona I,z4e f oo.zlqo soz J tg.ttv, u.ro I s.sg* 24 10.s2% 23 | o.o8% ur i o.so% 15 i 0.57% f I o.27o/, r I o.rr* RMLAPROPOSALS FOR DISCUSSION - NATIONALDIRECTION UNDER RMA
ForwardAgenda - PriorityTopics
. Naturalhazards
- Managedretreat
- Riskassessment
. Outstandinglandscapeassessment
- lmplicationsof K,;?9Sa/mon - Consistencyof approachacross regions - Coastalenvironment delinition
Landsupply for housing?
Urbanenvironment?
. lmDortanceof infrastructure?
NationalTemplates
. Inputfrom profession
- Practicability/workability
Industry/practitioner perspective
Activitystatus - eg useof non-complying,restricted discretionary, controlled
Guidanceon interpretation- expectatjonswhere directive language applied eg ("avoid', "protect',"encourage", "enable" etc)
RMLAI POBox 89187 | TorbayI Auckland0742 re| +6427 2123960| E:[email protected] I W: www.rmla-org.nz 200415RIVILA orooosals for discussion . Template"off shelf'zonings and development controls (noise, height, earthworks)
- Overlays(amenity, heritage)
RMLAI Po Box89187 | Torbay Alckland0742 Iel:+6427 2723960 E:[email protected] I W: www.rmla.org.nz
200415 Rlt4LApfoposals for discLrsson MINUTESOF EXECUTIVEMEETING WITH MINISTRYFOR THE ENVIRONMENT
HELDON THURSDAY2 APRIL2015 AT 9.30am
AT ENVIRONMENTHOUSE, 23 KATESHEPPARD PLACE, WELLINGTON
Attendees:
RMI.A: MartinWilliams, President MareeBaker-Galloway, Treasurer KateBarry-Piceno, Secretary, RMLA KarolHelmink, Executive Officer
MfE: PeterBrunt, Director RM System {Chair) PrueFullerton-Smith, Acting Manager RM Planning PeteBarton, Manager RM Planning (future) SaraClarke, Mana8er Freshwater Management -Guidance AnnaTurner, Analyst, RM Planning (Scribe)
Apologies: LibbyMasterton, Manager RM Reform MiriamEagle, Director Kaahui Taiao RogerBannister, Manager Freshwater Management - lmpiementation
Itemsfor Discussion:
1.. Mjnutesof PreviousMeeting 24.11.14- the Minutesdated 24 November2014 were tabledand conlirmed.
2. RM ReformBill - update(Peter) - PeterBrunt updated the meetingin generalterms aboutthe likelytiming and implementation of the RM Bill. Peterthanked RMLA for its submissionon reformoptions (First Schedule).
3. RMIA RoadShows - update(kate) - (ate Barry-Picenoupdated the meetingas to orooosedRMLA Road Shows as follows:
a. RMAReform-related roadshows: i. Collaborativedecision'making - it was suggestedby RMLAthat this roadshow could be rln jointlywith MfE,NZPI and RMLA,and relate to the FirstSchedule and water reform roll out. MfEwill considerand ' advisewhethertheywanttbtakealeadonthisone,orslpportRMLA
RMLAI POBoi89187 lToftay lAuckland0742 T +64027 272 3960 | E karol.helnink@ rmla.ors.nz I w wumla-org.nz progressingit e.g. through a gpeakerrole, dependingon work programmeunclerway in this area. ii. TheBill - n/aat this stage iii. KingSalmon issues - n/aat this stage iv. Maoriissuesand environmental law (postconference)- most likelya roadshow will be rolled out in earlv2016 on this tooic. b. Electronicfiling of evidencein the EnvironmentCo!rt. c. Developmentcontributions and changes to thetests. Phillip Jones is to give presentationsin Auckland, Hamilton and Tauranga between April and luly. MfEsuggested Richard Hills of DIAas a potentialspeaker. d. HighCourt case law update - BronwynCarruthers of RussellMcveagh will presenton this topic during the week of 29June. e. DirectReferrals - MartinWilliams advised that Matt Caseyand Kitt Littlejohn hadadvised of theirwillingness to run a roadshow on this topic.
4. 2015 Conference,BOP - update (Kate). Kate Barry-Picenooutlined the draft programmeas it standsas 23 March2015. MfEsuggested leff Flavellas a speakerfor theNatural Character FieldShop and will sendthe contact detailsthrough. Sara Clarke advisedthat Te Rauwa9 not availableto join the meeting,but shewould ensure MiriamEagle followed !p onconference planning with Te Rau.
ACTION:Prue Fullerton-Smithto send contactdetails through for leff Flavell- actioned.
ACTION:Miriam Eagleto follow up with Te Rauand email Kate Barry-Piaeno
5. Othermatters: a. MartinWilliamsasked howthefarewellforPaul Reynoldswentandwas sorry he had not givenhis apologies. Peter Erunt advised it was a greatsend off andthat MarkSowden is currentlythe ActingCEO for the Ministry. b. Freshwaterguidance - SaraClarke will sendthe linkto the FreshwaterNPS Suideto Karol. c. MartinWilliams discussedthe issues relatingtothe NZCPSand s32AAand was askedto provideexamplesto Peter Brunt.
ACTION:Sarah Clarke to sendthe FreshwaterNPS guide link to KarolHelmink - dctioned,
AcTloN: Martin williams and Xategarry-Piceno to provideexamples of evidence tO MfE
5. Datefor nextmeeting - KarolHelmink will liaisewith Charlotte Nelson to arrangea datefor the nextmeetinP in June.
Themeeting concluded at 10.30am
RMLAI POBox89187 lTorbay i Auckland0742 T+640272723960 | [email protected] I wwww.mla.ory.nz