2007 Page 1 of 2

To All Potential Team Members, Coaches and Officials for the

The 2007 Pan American Games will be held in , July 14 -28.

The USOC requires some extensive paperwork to be filled out well in advance of this event in order for an athlete, coach or judge to be eligible to participate in the Pan American Games. This task can be a bit daunting and tedious.

It is important to understand that ANY athlete that intends (or is even contemplating) attempting to qualify to the 2007 Pan American Games Team or any coach or judge that plans to participate in the event must complete the entire process listed below by the dates noted. Failure to do so will result in the athlete, coach or judge being removed from consideration for a Pan American Games position.

Step 1:

The following items must be completed and received at USA (send & Tumbling information to the address below) by Thursday February 1, 2007:

1. USOC Games Forms (MSWord.doc) USOC Games Form (PDF version) This includes the following: Code of Conduct Grievance Procedures General Release Background Search Requirement (for coaches, team leaders and officials only)* 2. USOC Athlete Biographical Questionnaire (MSWord.doc) Athlete Biographical Questionnaire (PDF version) 3 USOC Athlete Profile Medical History Questionnaire (.doc) (PDF version) or Team Staff Medical Questionnaire (.doc) (PDF version) 4. USOC HIPAA Form (.doc) (PDF version) 5. Send a copy of the picture and vital statistics page of your passport. Note: Passport must be valid until at least January 28, 2008 6. Email a digital headshot (jpeg format) (see appropriate email address below). Note: The background of this photo must be light in color (white or light gray). Hats, headbands, and dark glasses may not be worn in the photo.

This information must be received at USA Gymnastics by Thursday February 1, 2007. Send to:

USAG at 201 S. Capitol Ave., Suite 300, , IN 46225, to the attention of: Men’s Program: Lisa Cooper, Men’s Program Assistant, [email protected] Women’s Program: Gary Warren, Women’s Program Director, [email protected] Rhythmic Program: Tonya Spencer, Rhythmic Program Assistant, [email protected] Send all Trampoline & Tumbling information by Thursday February 1, 2007 to: Kathy Tyler, T&T Program Manager [email protected] Mailing Address: P.O. Box 306, Brownfield TX 79316 UPS/Fedex Address: 1309 Tahoka Rd, Brownfield TX 79316

http://www.usa-gymnastics.org/men/2007/PanAmGamesSubmissionMemo.htm 1/23/2008 2007 Pan American Games Page 2 of 2

Remember, all forms must be completely filled out when received.

Step 2:

All potential participants must complete the USOC Pan American Games Registration Process by filling out the online registration located at https://events.usoc.org/PanAm07Registration/

The deadline for completing and submitting the online USOC Pan American Games Registration Form is February 15, 2007. However, we highly recommend that you complete this process by February 1, 2007. You will be unable to submit the form until you have filled in all of the areas within the form.

To be able to complete the online form you will need to have the following ready for reference: z Passport z Insurance information z Apparel measurements including: neck, chest, arm length, waist, inseam, shoe size, hat size, etc.

Step 3:

All coaches and officials for the 2007 Pan American Games must complete a USOC required background check. This is a new requirement from the USOC that requires all coaches, team leaders and officials that plan to participate in the 2007 Pan American Games to agree to a background check. This new requirement is explained in the Background Search Requirement document listed above in Step 1.

The results will be delivered to the USA Gymnastics’ President’s office only and results will be given by way of “green light/red light.” Please note that there will be a charge for this and USA Gymnastics will bill you for the expense. The expense may be between $30 and $40; however, the expense varies from state to state and we will not know the charge for any one background check until USA Gymnastics receives a bill.

Please note that the final background check information is not yet available; however, USA Gymnastics will have this information available in the very near future. Please watch for another Pan American Games update for this important information.

Finally: Please be sure to keep copies of all the forms that you have filled out.

We also highly recommend that you send in the materials required in step one to USA Gymnastics by traceable carrier (FedEx, UPS, etc.) so that it can be tracked.

If you have questions, please contact the person listed above from your discipline.

http://www.usa-gymnastics.org/men/2007/PanAmGamesSubmissionMemo.htm 1/23/2008