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Construction Projects Special Provisions Department of Public Works Capital Bikeshare Cityequipment of Falls & C Shurchtartup

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Construction Projects Special Provisions Department of Public Works Capital Bikeshare Cityequipment of Falls & C Shurchtartup IFB # 0626-18-BIKE ATTACHMENT H CONSTRUCTION PROJECTS SPECIAL PROVISIONS DEPARTMENT OF PUBLIC WORKS CAPITAL BIKESHARE CITYEQUIPMENT OF FALLS & C SHURCHTARTUP Attachment H IFB #0626-18-BIKE City of Falls Church Capital Bikeshare Equipment & Startup SPECIAL PROVISIONS TABLE OF CONTENTS I. DEFINITIONS .................................................................................................................... 3 II. HISTORY OF THE CAPITAL BIKESHARE PROGRAM ................................................... 4 III. BIKESHARE IN THE CITY OF FALLS CHURCH (“CITY”) .............................................. 4 IV. SCOPE OF WORK ............................................................................................................ 5 V. VDOT FINDING OF PUBLIC INTEREST - PROPRIETARY ITEMS .................................. 6 VI. EQUIPMENT - GENERAL ................................................................................................. 6 VII. BIKESHARE STATIONS................................................................................................... 6 VIII. EQUIPMENT PART NUMBERS ........................................................................................ 7 IX. STATION SPARE PARTS ................................................................................................. 7 X. BICYCLES ........................................................................................................................ 8 XI. BICYCLE SPARE PART KITS .......................................................................................... 9 XII. BICYCLE STICKERS SYSTEMWIDE ............................................................................... 9 XIII. STATION EQUIPMENT ASSEMBLY, PLACEMENT & STARTUP ................................... 9 XIV. LAUNCH OF THE CITY’S BIKESHARE PROGRAM ........................................................ 9 XV. COOPERATION & COORDINATION WITH ASSOCIATE CONTRACTORS .................. 10 XVI. PERMITS ........................................................................................................................ 10 XVII. MAINTENANCE OF TRAFFIC DURING STATION PLACEMENT .................................. 10 XVIII. SAMPLES ....................................................................................................................... 10 XIX. VDOT APPROVAL OF CHANGE ORDERS.................................................................... 11 XX. WARRANTIES ................................................................................................................ 11 XXI. USEFUL LIFE ................................................................................................................. 11 XXII. DELIVERY REQUIREMENTS ......................................................................................... 11 XXIII. EASEMENTS .................................................................................................................. 12 XXIV.OPERATION & MAINTENANCE .................................................................................... 12 XXV. DPW GENERAL PROVISIONS ....................................................................................... 12 XXVI.MEASUREMENT & PAYMENT ...................................................................................... 12 XXVII.FEDERAL REQUIREMENTS ......................................................................................... 14 Page 2 of 15 Attachment H IFB #0626-18-BIKE I. DEFINITIONS The following definitions shall apply to the entire IFB: Acceptance means, in terms of goods, approval of the Contractor’s invoice for such goods by the City after a reasonable opportunity to inspect. Demonstration of the fully assembled, placed, and programmed equipment shall be required. In terms of services, “Acceptance” means all components of the program launch have been completed. Ad Panel means a two-sided, metal, static informational display unit, including translucent shatter-resistant covering and locking mechanism. Also referred to as a “Map Frame.” Associate Contractor means a vendor under separate contract connected to the provision of equipment, software, operation or related activities to the Capital Bikeshare program. Back-end Software means an electronic program that enables hardware such as Stations, Bicycles and Customer Keys to function. Battery means electrochemical cells included within the Station components, which are rechargeable with sunlight. Bicycle means a bicycle purchased for use in the Capital Bikeshare system. Bikeshare Station means a designated area on publicly or privately owned real property that contains one or more of the following physical components: kiosk, dock, technical platform, map frame, cables, batteries, and spare parts. Bicycles are excluded. (See Section VI for the City’s definition of a “Complete Station.”) Customer Key means a key fob used to rent bicycles from Capital Bikeshare stations. Dock means a locking mechanism contained on a Bikeshare Station and designed to receive a Bicycle for locked storage. Goods as used in this IFB means equipment, software, products, materials, supplies and/or other tangible deliverables. Equipment means all physical components provided by, or used by the Contractor and includes, without limitation, a station, bicycle, dock, technical platform, ad panel, terminal, cable, station battery, customer key, and bicycle and station spare parts. Kiosk - see “Terminal.” Map Frame - see “Ad Panel.” Member means a person who has subscribed to Capital Bikeshare. Startup means the process of assembling all components and placing the equipment in a specific location, with all necessary connections, to include complete software integration, so that the Bikeshare stations are fully functional and operable and ready for their intended use (sometimes referred to as “installation”). Station Software means the computer application that makes a station function. System means the equipment, Contractor’s website, and all Software to include Station Software. Terminal means an automated machine with integrated modem and wireless connectivity which allows customer access to docked bicycles via credit and debit card payment capabilities, connected to technical platforms and system software, and including all means necessary for the rental of Bicycles. Also referred to as a “Kiosk.” Page 3 of 15 Attachment H IFB #0626-18-BIKE Technical Platform means base components which rest on the ground and support the Docks, Kiosk, and map frame. Time for Performance means the date and time by which goods are required to be delivered and/or services are required to be provided, in accordance with the Contract. Work means the goods and/or services required to be delivered by the Contractor pursuant to the Contract. II. HISTORY OF THE CAPITAL BIKESHARE PROGRAM Capital Bikeshare is metro DC's Bikeshare system, with more than 3,700 bikes available at 440 stations across five jurisdictions: Washington, DC; Arlington, VA; Alexandria, VA; Montgomery County, MD; and Fairfax County, VA. Capital Bikeshare provides residents and visitors with a convenient, fun and affordable transportation option for getting from Point A to Point B. Capital Bikeshare, like other bikesharing systems, consists of a fleet of specially designed, sturdy and durable bikes that are locked into a network of docking stations throughout the region. The bikes can be unlocked from any station and returned to any station in the system, making them ideal for one-way trips. People use Bikeshare to commute to work or school, run errands, get to appointments or social engagements and more. Capital Bikeshare is available for use 24 hours a day, 7 days a week, 365 days a year. Riders have access to a bike at any station across the system. In August 2008, the District of Columbia became the first city in North America to launch a bikesharing system. SmartBike DC offered 120 bikes at 10 stations in downtown Washington, DC. Approximately 1,600 people joined SmartBike DC during its two years of operation. Meanwhile, Arlington, VA was working on its own plans for a bikeshare system and involved the District, Alexandria, VA and Montgomery County, MD to collaborate with them. In 2010, Arlington and the District selected an operator and launched Capital Bikeshare on September 20 of that year. In August 2012, Alexandria, VA launched eight stations, becoming the third member of the Capital Bikeshare community. In May 2013, Montgomery County became the first jurisdiction in Maryland to join the network, with 50 stations serving transit-adjacent areas in Bethesda, Silver Spring and Rockville. In October 2016, Fairfax County launched two station networks in Reston and Tysons. The regional system has now grown to serve five jurisdictions, with over 440 stations and more than 3,700 bikes. III. BIKESHARE IN THE CITY OF FALLS CHURCH (“CITY”) Planning for Bikeshare was first discussed in Mobility for All Modes, the transportation chapter of the City’s Comprehensive Plan, which was adopted in 2014. That plan contains a vision for expanded mode choice, where both bikes and Bikeshare are part of the solution. Work on Bikeshare station planning began with development of the City’s Bicycle Master Plan, which was adopted in 2015. The Master Plan identified a set of Bikeshare corridors which were anchored by the East and West Falls Church Metro stations and which followed the City’s commercial corridors. Bikeshare station locations were identified through the policy guidance of Mobility for all Modes, along
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