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PACKET 04-20-2021.PDF Board of Commissioners Board of Commissioners 400 Colorado Ave

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PACKET 04-20-2021.PDF Board of Commissioners Board of Commissioners 400 Colorado Ave 1. 9:00 A.M. Board Of Commissioners Regular Meeting Documents: BOARD AGENDA 04-20-2021.PDF BOARD PACKET 04-20-2021.PDF Board of Commissioners Board of Commissioners 400 Colorado Ave. Morris, MN 56267 District 1 Bob Kopitzke District 2 Jeanne Ennen Ph 320-208-6583 District 3 Ron Staples District 4 Donny Wohlers STEVENS District 5 Neil Wiese C O U N T Y STEVENS COUNTY BOARD OF COMMISSIONERS REGULAR MEETING Tuesday, April 20, 2021 9:00 a.m. 1. 9:00 am CONVENE PLEDGE • Additions to the Agenda/Approve • Approve Minutes of the 4/6/21 Regular Meeting • Public Comment Period 2. 9:05 am Dona Greiner - Emergency Management Director • EM Update for Information 3. 9:15 am Liberty Sleiter - Human Services Director • HS Warrants for Approval • Staff Introduction 4. 9:20 am Stephanie Buss - Auditor/Treasurer • Auditor's Warrants for Review • Commissioner Warrants for Review • CD Loan Advances for Approval • Quarterly Ditch Balances for Information Only 5. 9:30 am Continued Final Hearing for CD 25 • Findings and Facts CD 25 for Approval 6. 9:45 am Jon Maras- Assistant County Engineer • Bids for Approval • 2020 Highway Annual Report for Approval 7. 10:00 am Nick Young- Facilities • Lee Center Bids for Approval 8. 10:20 am Bill Kleindl- Planning and Zoning • Chippewa River Watershed Resolution for Approval www.co.stevens.mn.us Equal Opportunity Employer Board of Commissioners Board of Commissioners 400 Colorado Ave. Morris, MN 56267 District 1 Bob Kopitzke Ph 320-208-6583 District 2 Jeanne Ennen District 3 Ron Staples District 4 Donny Wohlers STEVENS District 5 Neil Wiese C O U N T Y 9. 10:25 am Commissioners Reports Regular Meetings: • May 4,2021at 9:00 am • May 18, 2021at 9:00 am Adjourn PLEASE NOTE: The Stevens County Courthouse is open to the public as of June 22, 2020. The public is allowed to attend meetings in person, but the county reserves the right to limit attendance to 10 total people in the room in addition to the board. This is to ensure social distancing measures are met. Join Zoom Meeting https://us02web.zoom.us/i/89393635514?pwd=NFdWY3Q4dW hNOTdnYklvZ2VsUnlRZzQ9 Meeting ID: 893 9363 5514 Passcode: 413556 Join by Phone +1312 626 6799 US www.co.stevens.mn.us Equal Opportunity Employer Board of Commissioners Board of Commissioners 400 Colorado Ave. Morris, MN 56267 District 1 Bob Kopitzke District 2 Jeanne Ennen Ph 320-208 6583 - District 3 Ron Staples District 4 Donny Wohlers STEVENS District 5 Neil Wiese C O U N T Y STEVENS COUNTY BOARD OF COMMISSIONERS REGULAR MEETING Tuesday, April 20, 2021 9:00 a.m. 1. 9:00 am CONVENE PLEDGE • Additions to the Agenda/Approve • Approve Minutes of the 4/6/21Regular Meeting • Public Comment Period 2. 9:05 am Dona Greiner - Emergency Management Director • EM Update for Information 3. 9:15 am Liberty Sleiter - Human Services Director • HS Warrants for Approval • Staff Introduction 4. 9:20 am Stephanie Buss - Auditor/Treasurer • Auditor's Warrants for Review • Commissioner Warrants for Review • CD Loan Advances for Approval • Quarterly Ditch Balances for Information Only 5. 9:30 am Continued Final Hearing for CD 25 • Findings and Facts CD 25 for Approval 6. 9:45 am Jon Maras - Assistant County Engineer • Bids for Approval • 2020 Highway Annual Report for Approval 7. 10:00 am Nick Young - Facilities • Lee Center Bids for Approval 8. 10:20 am Bill Kleindl - Planning and Zoning • Chippewa River Watershed Resolution for Approval www.co.stevens.mn.us Equal Opportunity Employer Board of Commissioners Board of Commissioners 400 Colorado Ave. Morris, MN 56267 District1 Bob Kopitzke District 2 Jeanne Ennen Ph 320-208-6583 Districts Ron Staples District 4 Donny Wohlers STEVENS District 5 Neil Wiese COUNTY 9. 10:25 am Commissioners Reports Regular Meetings: • May 4, 2021at 9:00 am • May 18, 2021at 9:00 am Adjourn PLEASE NOTE: The Stevens County Courthouse is open to the public as of June 22, 2020. The public is allowed to attend meetings in person, but the county reserves the right to limit attendance to 10 total people in the room in addition to the board. This is to ensure social distancing measures are met. Join Zoom Meeting https://us02web.zoom.us/i/89393635514?pwd=NFdWY3Q4dW hNOTdnYklvZ2VsUnlRZzQ9 Meeting ID: 893 9363 5514 Passcode: 413556 Join by Phone +1312 626 6799 US www.co.stevens.mn.us Equal Opportunity Employer STEVENS COUNTY BOARD OF COMMISSIONERS Official Proceedings Tuesday, April 06, 2021 9:00 a.m. The regular meeting of the Stevens County Board of Commissioners was called to order at 9:00 a.m., Tuesday, April 6, 2021, by Chair Donny Wohlers. Members in attendance were Wiese, Ennen, Kopitzke, Wohlers and Staples. The Pledge of Allegiance was recited. Commissioner Kopitzke moved to approve the Agenda as presented. Commissioner Ennen seconded the motion with all members voting aye, motion carried. Commissioner Ennen moved to approve minutes of the 03/16/21 regular meeting. Commissioner Wiese seconded the motion with all members voting aye, motion carried. The Chair opened the meeting for public comment. Having none, Stephanie Buss Auditor/Treasurer presented the Auditor’s Warrants for the 03/17/21, 03/24/21 and 03/30/21 time periods for review. Buss fielded questions. Jan Gomer Human Resources Coordinator requested approval to hire Maria Bums as Income Maintenance Supervisor and to backfill Child Support Officer position. Commissioner Kopitzke motioned to hire Maria Bums as Income Maintenance Supervisor at Grade 21 Stepl with a start date of April 5, 2021. Commissioner Wiese seconded the motion with all members voting aye, motion carried. Commissioner Staples motioned to backfill Child Support Officer position internally. Commissioner Ennen seconded the motion with all members voting aye, motion carried. Gomer requested approval to hire Kelsey Nelson as Social Worker. Commissioner Ennen motioned to hire Kelsey Nelson as Social Worker in Child Protection at Grade 19 Step 2 with a start date of March 29, 2021 pending a successful background check. Commissioner Wiese seconded the motion with all members voting aye, motion carried. Gomer requested approval to hire Mary Koch for a temporary position during a medical leave of the Highway Accountant. Commissioner Kopitzke motioned to hire Mary Koch for 12 weeks at no more than 24 hours per week with an approximate cost of $7200. Commissioner Staples seconded the motion with all members voting aye, motion carried. Gomer requested approval to amend the Dependent Care Plan Document. The American Rescue Act was recently adopted allowing for a pre-tax annual contribution increase toward Dependent Care. The Act allows contributions to increase from $5000 annually to a maximum of $10,500 annually for the year 2021. Commissioner Staples motioned to amend the Dependent Care Plan Document with Further increasing the amount from $5000 to $10,500 for the year 2021. Commissioner Wiese seconded the motion with all members voting aye, motion carried. Rebecca Young County Administrator presented a Temporary Telecommuting Policy for discussion. Young stated with the Governor’s Executive Orders replacing the expiring mandatory work from home order language to requiring Employer’s to strongly support employees wanting to continue to work from home. The Personnel Committee saw the benefit in adopting a temporary telecommuting policy to be in effect prior to expiring of the Executive Order on April 15, 2021. After some discussion Commission Kopitzke motioned to approve the Temporary Telecommuting Policy with a 90-day review. Commissioner Ennen seconded the motion with all members voting aye, motion carried. Bill Kleindl Solid Waste Director gave an update on the landfill synthetic cover pricing. The solid waste committee met with Wenck/Stantec consultant on the previous price quote for geomembrane cover material at the landfill. With some unforeseen storm damage, production of the resin necessary has driven up the price. To lock in another quote by March 26, 2021 the Solid Waste committee agreed to order only the cover material to close phase 1-3 at the landfill. The new quoted product price is $78,284. No action was needed by the Board. Todd Larson County Engineer gave an update on maintenance, engineering, and administration. Larson requested working four ten-hour days to start in April instead of end of May. After some discussion Commissioner Staples motioned to approve four ten-hour days effective 4/26/21 for the maintenance crew. Commissioner Kopitzke seconded the motion with all members voting aye, motion carried. Larson requested to award abstract bids for SAP 075-601-034 and SAP 075-608-031. Commissioner Ennen motioned to award SAP 075-601-034 and SAP 075-608-031 to apparent low bidder, Mark Sand and Gravel of Fergus Falls in the amount of $1,286,130.21. Commissioner Kopitzke seconded the motion with all members voting aye, motion carried. Larson requested to advertise for bids for bituminous sealcoat. Commissioner Staples motioned to advertise for bids for SAP 075-030-013 Bituminous Sealcoat Project on CSAH 7,8 9, and 13. Commissioner Wiese seconded the motion with all members voting aye, motion carried. Larson requested to advertise for bids for bituminous mill and overlay and ada work. Commissioner Wiese motioned to advertise for bids for SAP 075-601-033, SAP 075-608-030, SAP 075-637-002 and CP 075-053-003, Bituminous Mill and Overlay and ADA work in City of Hancock on CSAH 1, 8, 37 and 53. Commissioner Ennen seconded the motion with all members voting aye, motion carried. Larson gave a presentation on 2020 Highway Annual Report. Larson fielded questions from Commissioners. Young, presented information on the American Rescue Plan (ARP or ARPA). Stevens County will be receiving $1.9 million dollars.
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