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City & County of Swansea Cabinet

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City & County of Swansea Cabinet CITY & COUNTY OF SWANSEA CABINET At: Committee Room 1, Civic Centre, Swansea. On: Thursday, 4 October, 2012 Time: 5.00 pm AGENDA 1. Apologies for Absence. 2. To receive Disclosures of Personal and Prejudicial Interests. 1 3. To approve and sign as a correct record the Minutes of the following Meetings:- a) Cabinet held on 6 September 2012. 2 - 9 b) Special Cabinet held on 18 September 2012. 10 - 12 4. Leaders Report. 5. Public Question Time. 6. Councillor Question Time. 7. Reports from Scrutiny Boards - None. 8. Report(s) within the Citizen, Community Engagement & Democracy Cabinet Member Portfolio: a) Corporate Complaints Annual Report 2011-12. (For Information) 13 - 21 b) Adult & Directorate Services Complaints Annual Report 2011-12. (For 22 - 35 Information) c) Child & Family Services Complaints Annual Report 2011-12. (For 36 - 48 Information) d) Regulation of Investigatory Powers (RIPA) Annual Report 2011-12. 49 - 53 (For Information) e) Freedom of Information (FOI) Annual Report 2011-12. (For 54 - 58 Information) 9. Report(s) within the Finance & Resources Cabinet Member Portfolio. a) Delivering Results that Matter - Annual Review of Performance 2011- 59 - 116 12. b) Revenue Outturn 2011/12 – Housing Revenue Account. 117 - 120 10. Report(s) within the Learning & Skills Cabinet Member Portfolio. a) Flying Start Capital Programme Expansion 2012 - 2015. 121 - 130 b) Response of the Cabinet Member - Review of Teaching Assistants. 131 - 134 c) Framework For The Supply Of Groceries, Provisions And Frozen 135 - 138 Foods. 11. Report(s) within the Learning & Skills and Place Cabinet Member Portfolio's. a) Regional School Transport Policy. 139 - 144 12. Report(s) within the Place Cabinet Member Portfolio: a) Armed Forces Community Covenant (AFCC). 145 - 163 13. Report(s) within the Regeneration Cabinet Member Portfolio: a) Setting up a Commemorative Plaques Scheme. 164 - 167 b) Application for Planning Consent and Scheduled Monument Consent: 168 - 171 Works at and Adjacent to Swansea Castle. 14. Report(s) within the Wellbeing Cabinet Member Portfolio: a) Swansea Local Commissioning Plan 2012/2013. 172 - 213 b) Update on the Transformation of Adult Social Services (TASS) 214 - 254 Programme. Patrick Arran Head of Legal, Democratic Services & Procurement Tuesday, 25 September 2012 Contact: Democratic Services - 636820 Agenda Item 2 Disclosures of Personal Interest from Members To receive Disclosures of Personal Interest from Members in accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea. You must disclose orally to the meeting the existence and nature of that interest. NOTE: You are requested to identify the Agenda Item / Minute No. / Planning Application No. and Subject Matter to which that interest relates and to enter all declared interests on the sheet provided for that purpose at the meeting. 1. If you have a Personal Interest as set out in Paragraph 10 of the Code, you MAY STAY, SPEAK AND VOTE unless it is also a Prejudicial Interest. 2. If you have a Personal Interest which is also a Prejudicial Interest as set out in Paragraph 12 of the Code, then subject to point 3 below, you MUST WITHDRAW from the meeting (unless you have obtained a dispensation from the Authority’s Standards Committee) 3. Where you have a Prejudicial Interest you may attend the meeting but only for the purpose of making representations, answering questions or giving evidence relating to the business, provided that the public are also allowed to attend the meeting for the same purpose, whether under a statutory right or otherwise. In such a case, you must withdraw from the meeting immediately after the period for making representations, answering questions, or giving evidence relating to the business has ended, and in any event before further consideration of the business begins, whether or not the public are allowed to remain in attendance for such consideration (Paragraph 14 of the Code). 4. Where you have agreement from the Monitoring Officer that the information relating to your Personal Interest is sensitive information, as set out in Paragraph 16 of the Code of Conduct, your obligation to disclose such information is replaced with an obligation to disclose the existence of a personal interest and to confirm that the Monitoring Officer has agreed that the nature of such personal interest is sensitive information. 5. If you are relying on a grant of a dispensation by the Standards Committee, you must, before the matter is under consideration: (i) disclose orally both the interest concerned and the existence of the dispensation; and (ii) before or immediately after the close of the meeting give written notification to the Authority containing - - details of the prejudicial interest; - details of the business to which the prejudicial interest relates; - details of, and the date on which, the dispensation was granted; and - your signature D:\moderngov\Data\AgendaItemDocs\1\0\2\AI00001201\$pxri2szn.docPage 1 Agenda Item 3a CITY AND COUNTY OF SWANSEA MINUTES OF THE MEETING OF THE CABINET HELD AT CIVIC CENTRE, SWANSEA ON THURSDAY 6 SEPTEMBER 2012 AT 5.00 P.M. PRESENT: Councillor J C Richards (Deputy Leader) presided Councillor(s): Councillor(s): Councillor(s): J E Burtonshaw C R Doyle W Evans M C Child 52. APOLOGIES FOR ABSENCE Apologies for absence were received from Councillors N S Bradley, S E Crouch, D Phillips, R C Stewart and M Theaker. 53. DISCLOSURES OF PERSONAL AND PREJUDICIAL INTEREST In accordance with the Code of Conduct adopted by the City and County of Swansea the following interests were declared: Councillor M C Child – Personal – Minute No 62 - Local Authority Governor Appointments – as Governor at Bishop Gore. Councillor C R Doyle– Personal – Minute No 62 - Local Authority Governor Appointments – as Governor at Birchgrove. 54. MINUTES RESOLVED that the Minutes of the meeting of Cabinet held on 9 August 2012 be accepted as a correct record. 55. LEADER’S REPORT The Deputy Leader referred to a recent visit she had undertaken to Cornwall which had involved the Deputy Minister from Welsh Government to examine projects developed through European Funding, prior to a new round of funding being launched later in the year. She had discussed the options of regional funding streams being developed with the Deputy Minister. Page 2 Minutes of the Meeting of Cabinet (06.09.2012) Cont’d She also referred to the recent Bomb Incident at Bynea which had been dealt with by the Local Authorities and Emergency Services. 56. PUBLIC QUESTION TIME None 57. COUNCILLOR QUESTION TIME None 58. QUARTER 1 2012/13 PERFORMANCE MONITORING REPORT The Chief Executive presented a report which outlined the Corporate and Service Performance for Quarter 1 2012/13. CABINET DECISION That the performance be noted to help inform executive decisions on resource allocation and where relevant corrective actions to manage and improve performance and efficiency in delivering national local priorities. Policy Framework Improving What Matters - Corporate Improvement Plan 2012/13. Reason for Decision To receive and review the performance results for Quarter 1 2012/13. Consultation Legal and Finance. 59. FINANCIAL MONITORING FIRST QUARTER 2012/13 The Head of Finance presented a report on the Financial Monitoring for Quarter 1 2012/13. Page 3 Minutes of the Meeting of Cabinet (06.09.2012) Cont’d CABINET DECISION That the comments and variations in the report be noted. Policy Framework Budget 2012/13. Reason for Decision To note any significant variations from the agreed budget 2012/13 and actions planned to achieve a balanced budget. Consultation CMT, Cabinet Members, Legal and Finance. 60. CAPITAL OUTTURN AND FINANCING 2011/12 The Head of Finance presented a report which detailed the capital outturn and financing for the year ended 31 March 2012. CABINET DECISION That the net underspend of £13.149m be carried forward to 2012/13. Policy Framework Budget Plan 2011/12. Reason for Decision Financial Procedure Rules. Consultation Cabinet Members and CMT. 61. REVENUE OUTTURN 2011/12 The Head of Finance presented a report which detailed the revenue outturn for the year ended 31 March 2012. CABINET DECISION That the variations and comments in the report be noted. Page 4 Minutes of the Meeting of Cabinet (06.09.2012) Cont’d Policy Framework Budget Plan 2011/12. Reason for Decision Financial Procedure Rules. Consultation Cabinet Members and CMT. 62. LOCAL AUTHORITY GOVERNOR APPOINTMENTS The Cabinet Member for Learning and Skills presented a report which sought approval of the nominations submitted to fill Local Authority Governor vacancies on School Governing Bodies. CABINET DECISION That the following nominations to fill Local Authority Governor vacancies be approved. 1. (a) BIRCHGROVE PRIMARY Mrs Reanne Lee 1. (b) DUNVANT PRIMARY Cllr Jeff Jones - re-appointment 1. (c) ST. JOSEPH’S Cllr Paulette Smith CATHOLIC PRIMARY 1. (d) BISHOP GORE SCHOOL Ms Claire Waller - re-appointment 1. (e) CEFN HENGOED Mr Phil Jones - re-appointment COMMUNITY SCHOOL 1. (f) GOWERTON SCHOOL Cllr Susan Jones - re-appointment 1. (g) OLCHFA SCHOOL Cllr Jeff Jones - re-appointment Page 5 Minutes of the Meeting of Cabinet (06.09.2012) Cont’d 1. (h) YSGOL PEN-Y-BRYN Cllr Paul Meara - re-appointment Policy Framework Policy and Procedure for Appointment of Local Authority Governors as amended by Council on 23 October 2008. Reason for Decision To ensure vacancies are to be filled expeditiously. Consultation Education, Legal and Finance. 63. CONTRACT FOR THE TREATMENT OF GREEN AND GARDEN WASTE The Cabinet Member for Place presented a report which sought approval for the award of contracts for the treatment of green and garden waste where the estimated annual value falls within Contract Procedure Rule Band F. CABINET DECISION That the contract for the treatment of green and garden waste be awarded to Tenderer 2, Tenderer 3 and Tenderer 4 for the amounts outlined in the report.
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