Thursday 18 March 2021, 8:30Am Manawatū District Council Chambers, 135 Manchester Street, Feilding

Council Agenda Thursday 18 March 2021, 8:30am Manawatū District Council Chambers, 135 Manchester Street, Feilding

www.mdc.govt.nz MEMBERSHIP Chairperson

Her Worship the Mayor, Helen Worboys

Deputy Chairperson

Councillor Michael Ford

Members

Councillor Steve Bielski Councillor Stuart Campbell Councillor Shane Casey Councillor Michael Ford Councillor Heather Gee-Taylor Councillor Grant Hadfield Councillor Hilary Humphrey Councillor Phil Marsh Councillor Andrew Quarrie Councillor Alison Short

Shayne Harris Acting Chief Executive

2 ORDER OF BUSINESS

PAGE 1. MEETING OPENING

Bobby Kusilifu, of St Pauls Church, will open the meeting in prayer.

2. APOLOGIES

3. REQUESTS FOR LEAVE OF ABSENCE

There were no requests for leave of absence.

4. CONFIRMATION OF MINUTES 7

Draft resolution That the minutes of the extraordinary Council meeting held 26 November 2020 and the Council meeting held 4 March 2021, be adopted as a true and correct record. 5. DECLARATIONS OF INTEREST

Notification from elected members of: 5.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; and 5.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968 6. PUBLIC FORUM

6.1 MADISON HADFIELD AND TALIYAH PARANIHI-PONGA Representative Grant recipients who represented the Manawatū in the U16 Girls Touch Team to compete at the 2021 Bunnings Junior Touch Nationals held in Auckland 12-14 February 2021. 6.2 KHALEB AND AWATEA BURTON Representative Grant recipients who represented the Manawatū in the U16 Boys Touch Team to compete at the 2021 Bunnings Junior Touch Nationals held in Auckland 12-14 February 2021.

6.3 CALEB AND RENEE HALLETT Representative Grant recipients to represent Manawatū in the Touch Teams to compete at the 2021 Bunnings Junior Touch Nationals held in Auckland on 12-14 February 2021.

6.4 FEILDING AMATEUR SWIM CLUB Representative Fund recipients to compete at the New Zealand Junior Festival held in Wellington on 29-30 January 2021.

3 PAGE 7. PRESENTATIONS

There are no presentations scheduled for this meeting. 8. NOTIFICATION OF LATE ITEMS

Where an item is not on the agenda for a meeting, that item may be dealt with at that meeting if: 8.1 The Council by resolution so decides; and 8.2 The Chairperson explains at the meeting at a time when it is open to the public the reason why the item is not on the agenda, and the reason why the discussion of the item cannot be delayed until a subsequent meeting. 9. RECOMMENDATIONS FROM COMMITTEES

There were no recommendations from committees.

10. MINUTES OTHER COMMITTEES – FOR INFORMATION

There were no minutes from other committees for information. 11. OFFICER REPORTS 11.1 SPORT MANAWATU SIX MONTH REPORT TO 31 DECEMBER 2020 19

Report of the General Manager – Community and Strategy dated 2 March 2021 11.2 MANAWATU DISTRICT HOUSING STOCKTAKE 46

Report of the General Manager – Community and Strategy dated 2 March 2021 11.3 CAMP RANGI WOODS TRUST 95

Report of the General Manager – Community and Strategy dated 18 February 2021 11.4 MANAWATU YOUTH COUNCIL AND COMMUNITY COMMITTEE 116 MINUTES

Report of the General Manager – Community and Strategy dated 23 February 2021 11.5 SECTION 17A REVIEW – ANIMAL CONTROL SERVICES 165

Report of the General Manager – Corporate and Regulatory dated 29 January 2021 12. CONSIDERATION OF LATE ITEMS

4 PAGE 13. PUBLIC EXCLUDED BUSINESS COUNCIL TO RESOLVE: That the public be excluded from the following parts of the proceedings of this meeting, namely: a) Confirmation of Minutes b) Sale of Land in South Street – Special Development Zone c) Key Project Status Reports d) Public Excluded Resolutions to Confirm in Open Session

That the general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

5 General subject of each Reason for passing this Grounds under Section matter to be considered resolution in relation to 48(1) for the passing of this each matter resolution a) Confirmation of Section 7(2)(i) Enable any Section 48(1)(a) - the public minutes re Ohakea local authority holding the conduct of the relevant part Rural Water Supply – information to carry on, of the proceedings would New Reservoir Tender without prejudice or be likely to result in a Award disadvantage, negotiations disclosure of information Recommendation (including commercial and for which good reason for industrial negotiations). withholding that information would exist, under Section 7 of the Local Government Official Information and Meetings Act 1987. b) Sale of Land in South Section 7(2)(i) Enable any As above Street – Special local authority holding the Development Zone information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). b) Key Project Status Section 7(2)(j) - prevent the As above Reports disclosure or use of official information for improper gain or improper advantage. c) Public excluded Section 7(2)(i) Enable any As above resolutions to confirm local authority holding the in open session information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations); and Section 7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

This resolution is made in reliance on Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interests protected by Section 6 or Section 7 of the Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as specified above.

14. MEETING CLOSURE

6 MINUTES EXTRAORDINARY MEETING TIME COUNCIL THURSDAY 26 NOVEMBER 2020 8:32AM

Minutes of an extraordinary meeting of the Council held on Thursday 26 November 2020, commencing at 8:32am in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.

PRESENT: Mayor Helen Worboys (Chairperson) Cr Steve Bielski Cr Stuart Campbell Cr Shane Casey Cr Michael Ford Cr Heather Gee-Taylor Cr Grant Hadfield Cr Phil Marsh Cr Andrew Quarrie Cr Alison Short

APOLOGIES: Cr Hilary Humphrey

IN ATTENDANCE: John Fowke (Independent Member – Interview Panel) Jeremy Paynter (Generator Talent Group)

Steph Skinner (Governance Officer) MDC 20/548 MEETING OPENING

Her Worship the Mayor declared the meeting open.

MDC 20/549 APOLOGIES

RESOLVED

That the apologies from Councillor Hilary Humphrey be approved.

Moved by: Mayor Helen Worboys

Seconded by: Councillor Michael Ford

CARRIED

MDC 20/550 DECLARATIONS OF INTEREST

Councillor Shane Casey – Interview Candidate

MDC 20/551 PUBLIC EXCLUDED BUSINESS

RESOLVED

That the public be excluded from the following parts of the proceedings of this meeting, namely:

a) Recruitment of New Chief Executive

7 MINUTES EXTRAORDINARY MEETING TIME COUNCIL THURSDAY 26 NOVEMBER 2020 8:32AM

General subject of each Reason for passing this Grounds under Section matter to be considered resolution in relation to 48(1) for the passing of each matter this resolution

a) Recruitment of new Section 7(2)(a) – protect Section 48(1)(a) - the Chief Executive the privacy of natural public conduct of the persons, including that of relevant part of the deceased natural persons. proceedings would be likely to result in a disclosure of information for which good reason for withholding that information would exist, under Section 7 of the Local Government Official Information and Meetings Act 1987.

Also, that Jeremy Paynter of Generator Talent Group and John Fowke, independent member of the Interview Panel, be permitted to remain at this meeting, after the public has been excluded, due to their involvement in the recruitment process.

Moved by: Mayor Helen Worboys

Seconded by: Councillor Grant Hadfield

CARRIED

The meeting went into public excluded session at 8:34am. For items MDC 20/552 to MDC 20/554, and MDC 21/666 to MDC 21/668, refer to public excluded proceedings. The meeting returned to open session on 23 February 2021 at 11:02am.

MDC 21/669 MEETING CLOSURE

The meeting was declared closed at 11:02am.

8 MINUTES MEETING TIME COUNCIL THURSDAY 04 MARCH 2021 8:31AM

Minutes of a meeting of the Council held on Thursday 04 March 2021, commencing at 8:31am in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.

PRESENT: Mayor Helen Worboys (Chairperson) Cr Steve Bielski Cr Stuart Campbell Cr Shane Casey Cr Michael Ford Cr Heather Gee-Taylor Cr Grant Hadfield Cr Hilary Humphrey Cr Phil Marsh Cr Andrew Quarrie Cr Alison Short

IN ATTENDANCE: Shayne Harris (Acting Chief Executive) Hamish Waugh (General Manager - Infrastructure) Brent Limmer (General Manager – Community and Strategy) Frances Smorti (General Manager – People and Culture) Rebecca Bell (Strategy Manager) Michael Hawker (Project Delivery Manager) Ben Caldwell (Communications Officer) Amanda Calman (Chief Financial Officer) Janine Hawthorn (Community Development Adviser) Mathew Bayliss (Community Facilities Manager) Carl Johnstone (Parks and Property Team Leader) Stacey Bell (Economist) Shelley Ashton (Senior Adviser - Marketing and Community Engagement) Helen Nguyen (Junior Accountant) Joel Richards (Management Accountant (Financial) Pepa Moefili (Planning Officer) Michael Taylor (Projects Team Leader) Wiremu Greening (Utilities Manager) Erdinc Atalay (Special Projects Manager) Mathew Abraham (Senior Project Engineer) Hao Liu (Project Engineer – Utilities) Allie Dunn (Governance Team Leader) Steph Skinner (Governance Officer) MDC 21/670 MEETING OPENING

Her Worship the Mayor declared the meeting open.

MDC 21/671 APOLOGIES

RESOLVED

That the apologies for lateness from Councillor Grant Hadfield, and apologies for early departure from Councillor Stuart Campbell be approved.

Moved by: Councillor Shane Casey

9 MINUTES MEETING TIME COUNCIL THURSDAY 04 MARCH 2021 8:31AM

Seconded by: Councillor Alison Short

CARRIED

MDC 21/672 OBITUARIES

The Council observed a moment’s silence in acknowledgement of the life of Russell Wiseman QSM and Rae Cotton, who both passed away recently.

MDC 21/673 REQUESTS FOR LEAVE OF ABSENCE

RESOLVED

That Councillor Hilary Humphrey be granted leave of absence for 27 May 2021 and 25 November 2021.

Moved by: Councillor Phil Marsh

Seconded by: Councillor Shane Casey

CARRIED

MDC 21/674 CONFIRMATION OF MINUTES

RESOLVED

That the minutes of the Council meeting held 18 February 2021 be adopted as a true and correct record.

Moved by: Councillor Michael Ford

Seconded by: Councillor Alison Short

CARRIED

MDC 21/675 DECLARATIONS OF INTEREST

Councillor Stuart Campbell – Public Excluded Item re Ohakea Rural Water Supply – New Reservoir Tender Award Recommendation

MDC 21/676 PUBLIC FORUM - PANIA HUDSON AND TRISTAN GORDON

Pania Hudson, Representative grant recipient, spoke about competing at the Coast to Coast event from Hokitika to Christchurch on 12 February 2021. She gave a presentation and spoke about the challenges and highlights of competing in the event. In closing she thanked the Council for their support.

MDC 21/677 PUBLIC FORUM - MEGAN FARNDALE

Megan Farndale, Representative grant recipient, spoke about competing at the Coast to Coast event from Hokitika to Christchurch on 12 February 2021. She gave a presentation, and noted that she placed third in the individual event. She spoke about her plans to enter the premier event “The Longest Day”. In closing she thanked the Council for their support.

10 MINUTES MEETING TIME COUNCIL THURSDAY 04 MARCH 2021 8:31AM

MDC 21/678 PUBLIC FORUM - GARY BARNETT

Gary Barnett outlined concerns about Manchester Street trees, that were planted from the Square to Fergusson Street. His concerns were about the growth of the trees that blocked views and prevented clear sight lines for users of the courtesy crossings, including those on mobility scooters. He asked that Council remove the trees for safety reasons and to ensure shop owners had clear views of their shop frontages.

MDC 21/679 PRESENTATIONS

There were no presentations scheduled for this meeting.

MDC 21/680 NOTIFICATION OF LATE ITEM

The following item of late business was notified for consideration:

• Electricity Procurement

The purpose of the item was to seek Council approval for the award of three electricity supply contracts for a 30 month fixed term commencing 1 September 2021.

The reason the item was not included on the agenda for the meeting is that it was originally scheduled for the 18 March 2021 Council meeting.

The consideration of the item cannot be delayed until that meeting because the supplier seeks urgent confirmation of Council’s participation in the joint procurement, due to electricity prices being offered increasing significantly since the procurement round. The Council may have retender for the electricity supply if the contract was not confirmed, likely leading to a higher price.

RESOLVED

That the item “Electricity Procurement” be accepted as a late item of business.

Moved by: Her Worship the Mayor

Seconded by: Councillor Michael Ford

CARRIED

MDC 21/681 RECOMMENDATION FROM COMMUNITY DEVELOPMENT COMMITTEE RE THE 10 YEAR PLAN PERFORMANCE MANAGEMENT FRAMEWORK - DISTRICT DEVELOPMENT MEASURES

Report of the General Manager – Community and Strategy dated 25 February 2021 presenting a recommendation from the Community Development Committee regarding the 10 Year Plan Performance Management Framework - District Development Measures. An updated table for the proposed changes to the Measures was circulated.

RESOLVED

That the Council adopt an additional District Development Level of Service measure (covering Results Based Accountability service delivery) within the reviewed

11 MINUTES MEETING TIME COUNCIL THURSDAY 04 MARCH 2021 8:31AM

Performance Management Framework for inclusion in the draft 10 Year Plan 2021- 31.

Moved by: Councillor Hilary Humphrey

Seconded by: Councillor Alison Short

CARRIED

MDC 21/682 RECOMMENDATION FROM COMMUNITY DEVELOPMENT COMMITTEE RE THE 2020 SOCIAL AND COMMUNITY MONITORING REPORT

Report of the General Manager – Community and Strategy dated 25 February 2021 presenting a recommendation from the Community Development Committee meeting regarding the Social and Community Monitoring Report. Economist Stacey Bell gave a presentation that provided detail on the outcomes being monitored, the high level indicators, statistics related to welfare, health, education, housing, transport, justice, engagement in democracy both nationally and at a local level, and connectivity.

RESOLVED

That the 2020 Social and Community Monitoring report be received.

Moved by: Councillor Hilary Humphrey

Seconded by: Councillor Heather Gee-Taylor

CARRIED

MDC 21/683 RECOMMENDATION FROM COMMUNITY DEVELOPMENT COMMITTEE RE AMENDMENT TO COMMUNITY HONOURS POLICY

Report of the General Manager – Community and Strategy dated 25 February 2021 presenting a recommendation from the Community Development Committee meeting proposing an amendment to the Community Honours Policy.

RESOLVED

That the closing date for Community Honour nominations, as set out in Clause 3.2 of the Community Honours Policy 2020, be amended from 30 June to 31 July.

Moved by: Councillor Hilary Humphrey

Seconded by: Councillor Shane Casey

CARRIED

MDC 21/684 MINUTES OTHER COMMITTEES – FOR INFORMATION

The draft minutes of Ngā Manu Tāiko Manawatū District Council meeting held 9 February 2021 and the Community Development Committee meeting held 25 February 2021 were circulated for information. With regard to the minutes of the Ngā Manu Tāiko Manawatū District Council meeting held 9 February 2021, the General Manager – Infrastructure noted the discussions held with New Zealand Transport Authority for

12 MINUTES MEETING TIME COUNCIL THURSDAY 04 MARCH 2021 8:31AM

roading improvements in the vicinity of Aorangi Marae and noted they would include these in the Council submission to the Transport Plan.

MDC 21/685 AWAHURI FOREST-KITCHENER PARK TRUST SIX MONTH REPORT

Councillor Grant Hadfield joined the meeting at 9:52am.

Councillor Heather Gee-Taylor left the meeting at 9:52am and returned at 9:53am.

Report of the General Manager – Community and Strategy dated 17 February 2021 presenting the Awahuri Forest Kitchener Park Trust’s six-month report for the period ending 31 December 2020. Jill Darragh, Chairperson, and Bessie Nicholls, Trustee, spoke to their report, highlighting the following:

• Wetland development, now designated scenic reserve; • Expression of interest for funding from freshwater fund lodged; • Progress of replacing willows; • Donations received to replace vandalised stoat traps; and • Approach being taken with Phragmites karka, a noxious weed spreading within the Park, and the challenges of dealing with that weed in that location.

RESOLVED

That the Council receive the Awahuri Forest Kitchener Park Trust’s six-month report for the period ending 31 December 2020.

That the Council support the Awahuri Forest Kitchener Park Trust in their submission to the National Pest Plant Accord to have Phragmites karka listed as a national issue.

Moved by: Her Worship the Mayor

Seconded by: Councillor Michael Ford

CARRIED

The meeting adjourned at 10:03am and reconvened at 10:21am

MDC 21/686 MANAWATU COMMUNITY TRUST SIX MONTH REPORT 2020-21

Report of the General Manager – Community and Strategy dated 18 February 2021 presenting for consideration the Manawatū Community Trust’s six-month report for the period ending 31 December 2020 in accordance with sections 65 and 66 of the Local Government Act 2002. Tyson Schmidt, Chairperson, Alison Towers, Finance Manager; and Kevin Petersen, Trust Manager, were in attendance and spoke to their report.

RESOLVED

That the Council receive the Manawatū Community Trust’s six-month report for the period ending 31 December 2020.

Moved by: Her Worship the Mayor

13 MINUTES MEETING TIME COUNCIL THURSDAY 04 MARCH 2021 8:31AM

Seconded by: Councillor Michael Ford

CARRIED

MDC 21/687 MANAWATU COMMUNITY TRUST DRAFT STATEMENT OF INTENT 2021-24

Report of the General Manager – Community and Strategy dated 17 February 2021 presenting the Manawatū Community Trust draft Statement of Intent 2021/22 for feedback in accordance with Schedule 8 Part 1 Section 1 of the Local Government Act 2002.

RESOLVED

That the Manawatū Community Trust draft Statement of Intent 2021/22 be agreed subject to feedback being incorporated into the final Statement of Intent.

Moved by: Her Worship the Mayor

Seconded by: Councillor Alison Short

CARRIED

MDC 21/688 CEDA STATEMENT OF INTENT PROCESS EXTENSION

Report of the General Manager – Community and Strategy dated 9 February 2021 requesting a one month extension to the Central Economic Development Agency Statement of Intent process in accordance with the Local Government Act 2002 Schedule 8 Part 1 Clause 4 “Shareholding local authority may extend deadlines by up to 1 month”.

RESOLVED

That the Council agree as Shareholder to notify the Central Economic Development Agency (CEDA) in writing of a one (1) month extension to the Statement of Intent Process for the 2021-2022 CEDA Statement of Intent.

Moved by: Councillor Michael Ford

Seconded by: Councillor Grant Hadfield

CARRIED

MDC 21/689 ROAD STOPPING – 21 PEARCE STREET, HALCOMBE

Report of the General Manager – Corporate and Regulatory dated 2 February 2021 seeking approval to proceed with the road stopping of a section of road (Sections 1 and 2 SO 552253) along the northern front boundary of 21 Pearce Street, Halcombe and Lot 1 DP 549607.

RESOLVED

That the Council approve the road stopping under section 116 of the Public Works Act 1989 of a 1,698m2 section of road (Sections 1 and 2 SO 552253) along the northern front boundary of 21 Pearce Street, Halcombe and Lot 1 DP 549607.

14 MINUTES MEETING TIME COUNCIL THURSDAY 04 MARCH 2021 8:31AM

Moved by: Councillor Heather Gee-Taylor

Seconded by: Councillor Michael Ford

CARRIED

MDC 21/690 ROAD STOPPING – 31B PEARCE STREET, HALCOMBE

Report of the General Manager – Corporate and Regulatory dated 12 February 2021 seeking approval to proceed with the road stopping of a section of road along the north- western boundary of 31B Pearce Street, Halcombe.

RESOLVED

That the Council approve the road stopping under section 116 of the Public Works Act 1989 of a 4,102m2 section of road along the north-western boundary of 31B Pearce Street, Halcombe.

Moved by: Councillor Michael Ford

Seconded by: Councillor Alison Short

CARRIED

MDC 21/691 LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987 REQUESTS FOR INFORMATION

Report of the General Manager – Corporate and Regulatory dated 18 February 2021 presenting requests for information received by Council under the Local Government Official Information and Meetings Act 1987.

RESOLVED

That the report detailing the requests for information received under the Local Government Official Information and Meetings Act 1987 for the month of February 2021 be received.

Moved by: Councillor Phil Marsh

Seconded by: Councillor Michael Ford

CARRIED

MDC 21/692 CONSIDERATION OF LATE ITEM – ELECTRICITY PROCUREMENT

Report of the General Manager – Infrastructure dated 1 March 2021 seeking Council approval for the award of three electricity supply contracts for a 30 month fixed term commencing 1 September 2021.

Councillor Stuart Campbell left the meeting at 10:45am.

15 MINUTES MEETING TIME COUNCIL THURSDAY 04 MARCH 2021 8:31AM

RESOLVED

1. That the Council enter into a Time of Use (TOU) electricity supply contract with Contact Energy Limited to the value of Five Hundred and Thirty Seven Thousand, Nine Hundred and Eighty Four Dollars ($537,984) plus GST for a 30 month term commencing 1 September 2021 until 29 February 2024.

2. That the Council enter into a Non-Half-Hour (NHH) electricity supply contract with Meridian Energy Limited to the value of One Million, Two Hundred and Fifty Six Thousand, Nine Hundred and Eighty Four Dollars ($1,256,984) plus GST for a 30 month term commencing 1 September 2021 until 29 February 2024.

3. That the Council enter into a Distributed Unmetered Load (DUML) electricity supply contract with Genesis Energy Limited to the value of One Hundred and Twenty Three Thousand, Seven Hundred and Thirty Two Dollars ($123,732) plus GST for a 30 month term commencing 1 September 2021 until 29 February 2024.

Moved by: Councillor Phil Marsh

Seconded by: Councillor Michael Ford

CARRIED

MDC 21/693 PUBLIC EXCLUDED BUSINESS

RESOLVED

That the public be excluded from the following parts of the proceedings of this meeting, namely:

a) Confirmation of Minutes

b) Ohakea Rural Water Supply – New Reservoir Tender Award Recommendation

General subject of each Reason for passing this Grounds under Section matter to be considered resolution in relation to 48(1) for the passing of each matter this resolution

a) Confirmation of Section 7 (2) (a) – to Section 48(1)(a) - the minutes re Feilding protect the privacy of public conduct of the Civic Centre Trust – natural persons, including relevant part of the Request for Advisory that of deceased natural proceedings would be Trustees and Sale of persons and Section likely to result in a Land on South Street 7(2)(i) Enable any local disclosure of information authority holding the for which good reason for information to carry on, withholding that

16 MINUTES MEETING TIME COUNCIL THURSDAY 04 MARCH 2021 8:31AM

(Special without prejudice or information would exist, Development Zone). disadvantage, under Section 7 of the negotiations (including Local Government Official commercial and industrial Information and Meetings negotiations). Act 1987.

b) Ohakea Rural Water Section 7(2)(i) Enable any As above. Supply – New local authority holding the Reservoir Tender information to carry on, Award without prejudice or Recommendation disadvantage, negotiations (including commercial and industrial negotiations).

Moved by: Her Worship the Mayor

Seconded by: Councillor Heather Gee-Taylor

CARRIED

Councillor Phil Marsh recorded his vote against the motion.

The meeting went into public excluded session at 10:49am. For items MDC 21/694 to MDC 21/697 refer to public excluded proceedings. The meeting returned to open session at 11:08am.

MDC 21/698 PUBLIC EXCLUDED RESOLUTION CONFIRMED IN OPEN SESSION

MDC 21/696 OHAKEA RURAL WATER SUPPLY – NEW RESERVOIR TENDER AWARD RECOMMENDATION

RESOLVED

That the Council:

1. Accept the tender from Reliant Solutions Ltd. for design and construction of a reservoir at Ohakea and award contract MDC 1293-3 for $736,049.35 plus GST and inclusive of a contingency amount of $66,913.58.

Note: The reservoir at Ohakea is to be funded by a grant from the Ministry for the Environment.

2. Allow the direct negotiation for a second similar reservoir as part of the Feilding Water Strategy, as described in the request for tender documentation and Council Procurement Policy, with Reliant Solutions Ltd. up to a value of $850,744.50 plus GST and inclusive of a contingency amount of $77,340.41, and awarded for construction during 2021/22.

17 MINUTES MEETING TIME COUNCIL THURSDAY 04 MARCH 2021 8:31AM

Note: The Feilding Water Strategy reservoir is to be funded from within the allocated Council water renewal budget.

MDC 21/699 MEETING CLOSURE

The meeting was declared closed at 11:09am.

Council

Meeting of 18 March 2021

Business Unit: Community and Strategy Date Created: 02 March 2021

Sport Manawatu Six-Month Report To 31 December 2020

Purpose

To present for consideration the Sport Manawatū Six-Month Report for the period ending 31 December 2020 in accordance with their contract reporting requirements.

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.

Recommendations

That the Sport Manawatū Six-Month Report for the period ending 31 December 2020 be received

Report prepared by: Michael Hawker Project Delivery Manager

Approved for submission by: Brent Limmer General Manager - Community and Strategy

19 1 Contribution to the Council Vision and Council Outcomes

1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:

Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand

Manawatū District Manawatū Manawatū District Manawatū District is Manawatū Manawatū District protects the natural District attracts develops a broad connected via quality District’s built Council is a environment through and retains economic base infrastructure, environment is customer-focussed stewardship of the residents and from its solid services and safe, resilient and efficient District’s natural and businesses. foundation in the technology. and attractive. organisation. physical resources. primary sector.

 

2 Background

2.1 Manawatū District Council has entered into a contract with Sport Manawatū Charitable Trust for the provision of “Manawatū District Sport Services”. The term of the contract is from 1 July 2016 until 30 June 2021. The total value of the contract is approximately $450,000 excluding GST.

2.2 The contract requires that Sport Manawatū deliver six-monthly and annual reports no later than 6 weeks after the end of the period to reflect progress made against the annual work plan and the deliverables of the Contract.

3 Discussion and Options considered

3.1 The “Manawatū District Sports Services” Contract requires the following services to be provided by Sports Manawatū:

• To provide a District Recreation Advisor for the implementation of services to the contract.

• To prepare and implement an annual work plan, detailing the services to be provided each year. This is to be approved by the Contract Manager.

• The annual work plan must align its activities to achieving the following Key Result Areas:

• Provision of services to support Manawatū District’s sports groups;

• Developing and increasing co-operation and communication across the Recreation and Sports sector;

• Assist with the development of community events;

• Development of Participation and Capability Initiatives;

• Liaison with the Manawatū District Council’s Facilities Group.

• The preparation and implementation of the Annual Work Plan must seek to achieve the further specific services:

20 • Increasing the number of children and adults participating in Sport and Recreation through clubs and organised events;

• The development of a Regional Sport Community Strategy;

• The development of coaches, officials, teachers, and administrators in order to provide quality recreational and sporting experiences;

• Delivering regional community initiatives that support an active friendly environment;

• The support of recreational activities and sporting events that promote participation and contribute to the region’s economy;

• Ensuring that recreation activities and sports programmes are accessible to people with disabilities, older people, ethnic groups including Māori, parents, and small children.

• Two other key Deliverables are required by the contract:

• Monthly Short Sports Reports or similar by 10th of following month;

• Six month and Annual activity report due no later than 6 weeks after the end of the period.

3.2 Sport Manawatū have delivered their six-month report against the contract covering the period 1 July 2020 to 31 December 2020.

3.3 Representatives from Sport Manawatū will be in attendance at the Council meeting to speak to their report.

4 Operational Implications

4.1 There are no operational implications related to this report.

5 Financial implications

5.1 The 5 year contract with Sport Manawatū has a total value of approximately $450,000 excluding GST, which is within an existing budgetary allocation.

6 Statutory Requirements

6.1 There are no statutory requirements associated with this paper.

7 Delegations

7.1 The Council has authority to receive the reports from Sport Manawatū.

8 Consultation

8.1 There is no consultation required for this paper.

21 9 Cultural Considerations

9.1 One of the specific services under the Contract is ensuring that “recreation activities and sports programmes are accessible to people with disabilities, older people, ethnic groups including Māori”.

9.2 There are no other cultural considerations required for this paper.

10 Conclusion

10.1 A copy of the Sport Manawatū Six-Month Report covering progress made against the annual work plan and deliverables of the contract for the period ending 31 December 2020 is presented to Council.

11 Attachments

• Sport Manawatū Six-Month Report to 31 December 2020

MANAWATŪ DISTRICT COUNCIL 6-MONTH REPORT 01 July to 31 December 2020

INTRODUCTION Sport Manawatū’s role is to support the council achieve its aspiration of having a connected, vibrant, and thriving District through the mediums of Play, Active Recreation, and Sport. This update presents Sport Manawatū’s achievements in the Manawatū District during the last 6- month reporting period. Outlined below are our agreed service outcomes:

1. The Manawatū District exceeds the national average for physical activity • The 2020 Women and Girls Festival started with the launch of The Changing Room series in Feilding which involved 40 attendees (15 from the District). Local adventure racer Kym Skerman shared her adventure racing experiences. • Sport Manawatū hosted the inaugural Play, Active Recreation, and Sport (PARS) sector conference at Manfeild Park in Feilding on 30 October. • Sport Manawatū allocated $40,495 from the Tu Manawatu Active Aotearoa Fund to District sport and recreation groups. • $28,935 from the Community Resilience Fund 2 was allocated to District sport and recreation groups in response to the financial impacts of COVID-19.

2. People have the skills to safely and confidently cycle and walk on our active transport network and system • A total of 140 students completed the Bike Ready programme delivered at North Street school in July. • 490 District primary school students took part in the inaugural Walk and Wheels week held in November.

3. Everyone is encouraged to be active by playing and being active in sport and recreation facilities across our District • Two community Pop Up ‘Places to Play’ aimed at promoting play and promoting local parks and reserves engaged 40 District residents.

4. Sports and community sport events create social opportunities and economic benefits • A funding application submitted on behalf of the Bhutanese Society NZ Inc. (Manawatū) seeking a grant of $2,000 was approved to support the committees plans of hosting the Tenzing Hillary Cup 2021.

1. THE MANAWATŪ DISTRICT EXCEEDS THE NATIONAL AVERAGE FOR PHYSICAL ACTIVITY

Deliver training, seminars, and programmes that impact on Active for Life outcomes

Young People The Manawatū Secondary School Swimming Championships were held on Saturday, 24 July at Freyberg Community Pool. Feilding High School entered 17 students ranging from 13 to 16 years of age, with 12 of those students finishing in the top 3 of many.

Sport Manawatū hosted the third Sport Co-ordinator meeting of the year on Friday, 11 September with Feilding High School Sport Co-ordinator Sam Kearins in attendance. School Sport NZ hosted a national conference on 21-22 September which was available online to Sport Staff in schools across the country. Workshops were focused on Balance is Better, teacher coaches, reviewing School Sport plans, prioritising athlete well-being, and other focuses on rangatahi. These workshops are now available online for anyone that could not attend the conference on those dates.

The Secondary School advisor worked with the Sport Coordinator from Feilding High School (FHS) to gather data for the 2020 NZ Secondary School Sport Census. The census will give us an idea on how COVID-19 has impacted the participation of students and teachers involved in sport as either a player, coach, or manager. This data is being collated from all schools across NZ and we will have access to it in the next few weeks. The Secondary School Advisor has also been gathering information from FHS around the state of school sport within their schools. The bigger picture is to understand what secondary school sport looks like, and what we want it to look like going forward. Gathering this information from each school will help understand where they are at right now, where they would like to be, and how we help them get there. FHS see sport benefiting students’ wellbeing, providing opportunities for all student abilities, and having more intra-school opportunities. This is something we will be working towards in 2021.

Sport Manawatū hosted the end of year sport coordinator function for all Sport Coordinators in Manawatu to come together and celebrate the end of an interesting year. This was held at Speights Ale House with Hato Paora Sport Coordinator Regan Sword attending.

Youth Panel Sport Manawatū hosted the Play, Active Recreation and Sport conference in October. One of the sessions was a Youth Panel that discussed topics such as their experience of sport and active recreation at school, how it has affected them, and what suggestions they have for organisations that are trying to engage more with youth. The panel comprised of senior school pupils including a student from Feilding High School, and a couple that have already left school but are still considered “youth”. The information these students shared were very insightful, mainly around how much a coach can affect the enjoyment of that sport, and also how to use social media to engage youth.

Regional Coach Development In August, Janette Smith was appointed into the role of Women & Girls Advisor. The position (funded through Sport NZ) aims to increase female participation. As a result, a new programme called See Her Be Her was developed which focused on inspiring, creating, partnering, and delivering quality opportunities in sport and active recreation for females. Sport Manawatū facilitated a See Her Be Her festival week from 27 October to 01 November.

The festival involved interaction from 15 regional sporting organisations including active recreation facility operators with a have a go experience running throughout the week. The festival started with the launch of The Changing Room series in Feilding, with local adventure racer Kym Skerman talking about her experiences to 40 attendees (15 from the District). This was followed by an engaging Youth breakfask which comprised of three speakers in a panel style format. The last event was the relaunch of ‘WICKED’, the women in coaching programme with guest speaker Yvette McClausland-Durie sharing her involvement as New Zealand Netball Coach. The festival was aimed at improving opportunities, experiences, and outcomes for young women and girls in sport and active recreation.

Photo: Women and Girls Advisor Janette Smith with guest speaker and Manawatū District adventure racer Kym Sherman

Coordinate an Active Community Forum

2020 Sector Conference Sport Manawatū hosted the inaugural Play, Active Recreation and Sport (PARS) sector conference. The conference was staged at Manfeild Park in Feilding. Insight from stakeholders indicated that the following topics would be of interest: • Sector overview

• Balance is Better • Engaging Youth • Sector Leadership • Funding • Wellness • Future of Sport • Facilities

The key themes for the conference included Balance is Better and Thinking Differently. A key MDC outcome from the conference was for the sector to build its capacity and capability whilst becoming more self-sustaining. We were fortunate to secure the support of Rodney Wong, governance specialist to share his thoughts on planning for sport and futures thinking, and Dr Johanna Wood who shared her story as New Zealand Football President securing the FIFA Women’s World Cup alongside Australia.

Sector Impact Anecdotal feedback and survey monkey results in general indicated the conference was well received, with a desire to hold these on an annual basis. 97% of respondents were either satisfied or very satisfied with their experience (NPS of 50 is excellent in terms of the rating system).

“I have been to most of the SM conferences over the last few years which have been really good, this year I was engaged all day. I really enjoyed it, and it was the best I’ve been too” (MW Golf)

Our target attendance for the conference was to engage over 100 stakeholders however we ended up with approximately 65 attendees on the day (five District based code representatives). There was a diverse range of people representing Sport, TA’s, School, Clubs, Tertiary, Cultural, and Active Recreation providers. On reflection, the project team felt there was some mitigating factors that had an influence on the small number of attendees, including time of year, competing activities including summer sport competitions, and a shortened working work with a public holiday scheduled on the Monday (Labour Day).

The community now has a broader understanding of what Balance is Better (BiB) approach, and the sector have indicated a willingness to collaborate to embrace the BiB principles. However, more work is needed in this area to get wider community understanding. Engaging youth to present or be part of the panel provided some powerful and unfiltered feedback to the sector on how they can engage and keep youth involved in sport and active recreation.

“The youth panel hit us between the eyes telling us what we have got wrong” (conference participant)

We challenged ourselves to be different and offer a variety of experiences which included using technology to zoom in presenters. In addition, an activation session which was getting people out of the room and engaging in play like they were back in the school yard or hanging with their mates. The zoom presentations went well, and the activation was well received with everyone engaged in the opportunity to play and take a break from the conference room.

“Awesome to have a play section in between all the speeches” (conference participant)

Photo: SM CEO delivering his opening address

Some highlights participants took away from the event:

“Very strong consistent message throughout, but the two that stuck with me the most was the Rodney Wong presentation and the physical activity session”.

“Skateboard Bailey was very articulate, and the Rodney Wong session was different and challenging and a strong finish with president of NZF”.

“Interaction with different codes. Rodney Wong's presentation in understanding other people”.

Stakeholder connections Sport Manawatū appointed Chip Latter into the role of Manawatu Recreation Advisor (MRA), replacing Janette Smith following her new appointment. Chips focus since commencing the role has been understanding how he can help promote an active, healthy, and vibrant community. Chip has spent much of his life actively involved in sport and recreation sectors both here in NZ and in his homeland Australia. He is extremely passionate about everybody active every day and contributing to the wellbeing of everybody in Aotearoa New Zealand by leading an enriching and inspiring Play, Active Recreation and Sport system.

Previously, a Development Officer for Queensland Rugby Union, Chip was able to increase participation on the Gold Coast to record numbers. It was through programme delivery and understanding the community that this was achieved. This experience enabled Chip to successfully organise several holiday programmes and after school programs for Tamariki in a Porirua-based initiative when he worked in Wellington. He is also a qualified cricket and rugby coach. Chip has valuable experience in the play, active recreation, and sport system.

Since his appointment, Chip has taken the initiative of visiting school and club stakeholders from around the District. This has involved connecting with school staff to understand barriers and explore opportunities.

Deliver activities that are complementary initiatives aimed at increasing community participation

Support an Active District Sport Manawatū continues to gather play, active recreation, and sport insights relating to participation preferences across the city. As an organisation, we need to develop a deeper understanding of what people want, and why, Sport Manawatū is supporting the development of a sport and recreation sector that is adaptive and responsive to the needs of participants (participant-focused).

To be adaptive and responsive, the sector and our region needs to be able to: • target participants with the right services and approaches to respond to the changing trends in participation; • deliver quality experiences that engage our community in sport and active recreation for life.

The data provides us with a benchmark in which to assess current physical activity preferences. We would expect to see a decrease in resident inactivity through well planned and structured interventions. This outcome would allow us to achieve our vision of Everyone Active and contributes positively towards the Manawatū District Council’s goal of exceeding the national average for physical activity, particularly in secondary schools. The information comes from a range of data sources including: • Statistics NZ. • Active NZ survey (Sport NZ). • School Sport New Zealand sports participation data. • Ministry of Education. • Ministry of Health.

The following tables represent a snapshot of resident behaviours over seven consecutive days and are disaggregated by key demographics to better illustrate how we might better prioritise resources. Importantly, we need to understand that any benchmarks differ across the demographics presented. Any targets set must consider natural limits or ‘ceiling’ effects, which will limit any gains that can be made or that it may take proportionally greater resources to affect any measurable improvement. Conversely, where there are substantial differences between the Manawatū District/ Manawatū region, and national or the best- performing benchmarks, there is an opportunity to make more cost-effective improvements in physical activity.

Based on Table 1, 29.3% of Manawatū District residents are inactive, reflecting somewhat between 9,000 and 9,500 people (table 2). This is 2.4% higher than the national population and 4.5% higher than the best performing RST (North Harbour). However, this difference varies across the displayed demographic groups, with the gap in inactivity between the Manawatū District and North Harbour being: • smaller for young adults (1.9% higher) • moderately larger for older families (2.8% higher) and primary (2.8% higher) • much larger for younger families (4.2% higher), secondary (6.2% higher) and older adults (8% higher)

% inactive Manawatū North Harbour Total District Primary (5 – 12) 10.5% 7.7% 7.2% Secondary (13 – 17) 16.3% 10.1% 10.8% Young Adults (18 - 34) 26.9% 25.8% 28.0% Older Adults (35 – 64) 34.4 26.4% 32.8% Young Families 33.3% 29.1% 30.8% Older Families 27.5% 24.3% 28.0% Low (1-3) 28.7% 23.5% 26.9% Medium (4-7) 29.4% 24.7% 26.9% High (8-10) 30% 23.9% 26.9% Total 29.3% 24.0% 26.9% Table 1. % inactive across key demographic groups.

The Manawatū District is between 4.7 and 6.1% more inactive compared to North Harbour across the three deprivation categories and between 1.8% and 2.1% more inactive compared to the national proportions (Table 1). While this suggests that there are stronger factors driving differences in inactivity than deprivation (age being a key driver), deprivation is a relatively crude indicator. Communities have greatly varying demographic characteristics (e.g. more younger families or economically vulnerable households) and more solutions need to be developed at the community level based on a better understanding of community characteristics.

% All ethnicity, all Manawatū deprivation District Inactive 29.3 Walking for sport or 50 leisure Running/jogging 23.3 Gardening 22.1 Playing games 20.2 Individual workout 19.1 Cycling/biking 11.5 Swimming 10.7 Group exercise class 7.6 Playing 7.2 Dance 7.3 Table 2. Top 10 most popular activities

Table 3 and 4 summarises estimates of the inactive population size across four age groups and three deprivation categories. Given the small sample sizes of the Active NZ survey, a range is given rather than an actual number. It is likely that the values given here are conservative (i.e. too small) as the sampling error of the Active NZ survey for the inactive estimates in each age and deprivation category were not available when this report was compiled. More accurate estimates will be available in the future.

What these population ranges are useful for, is to give insights into what additional resources would be required for a given reduction in inactivity. For example, if we were to reduce the levels of inactivity reported for the young adults age group by 3% there would be somewhere between 40 - 48 residents more active (with a consequent larger demand on clubs, infrastructure, etc). If the 35–64-year-old population is targeted for a 3% decrease in inactivity (this group also had the largest difference when compared to North Harbour), there would be an additional 114 to 128 older adults impacting the sector. Overall, somewhere between 250 to 300 people, based on Census 2018 figures and conservative population estimates, would enter the activity sector if a 3% target were achieved.

% inactive Primary Secondary Young Adults Older Adults Total 5yo - 12yo 13yo - 17yo 18 - 34yo 35 – 64yo

Manawatu 10.5% 16.3% 26.9% 34.4% 29.3% District Active 77 31 102 269 567 NZ sample Error1 9.9% 15.6% 8.6% 5.3% 3.6% Population2 3,510 2,172 5,490 11,739 30,246 Inactive 332 – 405 people 299 - 1,350 – 1,604 people 3,824 – 4,252 people 8,543 – 9,181 people range (95% CI) 409 people Table 3. % inactive and estimated population size by age.

% inactive Low (1-3) Medium (4-7) High (8-10) Manawatu District 28.7% 29.4% 30% Active NZ sample 142 222 137 Error1 7.3% 5.8% 7.4% Population 9,612 15,780 4,746 Inactive range (95% CI) 2,557 – 2,960 people 4,370 – 4,908 people 1,318 – 1,530 people Table 4. % inactive and estimated population size by deprivation.

There is overwhelming evidence that indicates residents living in socially deprived communities are more likely to be inactive compared with residents from affluent communities. Initial investigations of communities across the city and examples where positive long term social benefits have been achieved indicate that community interventions must involve cross sector partnerships for example heath, education, social development with community organisations/champions.

SportStart - A world class physical literacy programme in Manawatū District Schools SportStart supports schools, teachers, and coaches by providing learning activities and in- depth, on-going support through workshops and modelling sessions. The SportStart package is based on two key philosophies: • Long-term participation development • Physical literacy – Active for Life

Physical Literacy facilitated through SportStart is the development of fundamental movement skills and sport skills for encouraging life-long physical activity habits. Successful and rewarding participation in sport and physical activity, whether for enjoyment or competition,

31 relies on the development of fundamental skills. The foundation is essential for the long-term development of healthy, confident, and competent young people. SportStart assists teachers to think about how they develop young people from when they enter primary school to when they attend college. While it has been hugely successful, it relies heavily on a teacher championing the programme within the school which can increase individual workloads.

The MRA met with teaching staff from 19 of the 24 District primary schools to discuss how we assist Primary Schools and help provide ongoing support. Many of the schools feel they don’t have the confidence to run an active in-school sport and recreation programme efficiently, therefore would benefit from a coaching workshop with a few sport specific coaches e.g. Golf, Netball, Badminton Touch Football, etc. This has led to a workshop using the new Sport NZ Tū Manawa fund to support in-school initiatives.

Coordinate the Tū Manawa Active Aotearoa fund Tū Manawa Active Aotearoa fund provides funding for programmes or projects delivering play, active recreation, and sport experiences for tamariki and rangatahi. It is particularly focused on groups where barriers cause them to be less active. The purpose of the Tū Manawa Active Aotearoa fund is to provide quality experiences that are accessible, create a lifelong love of being active and meet the needs of tamariki and rangatahi.

The fund has a particular focus on: • Children and young people in higher deprivation communities. • Girls and young women (5-18) and disabled children and young people (5-18). • Demand/Needs led programmes. • Local Led Delivery. • Significant leveraging opportunities through collaborative partnerships.

The activation fund helps to cover programme or service delivery costs including: • Programme or project delivery e.g., venue or equipment hire, transport. • Equipment as part of the programme or service. • Officials, where these are required for the delivery. • Cover staff wages associated with programme delivery e.g., activity leader, coordinator.

Sport Manawatū have an annual allocation of $737,500 to distribute regionally.

Organisation Project Funding Granted Surf Lifesaving Play $2,500 Lionguard Manawatū Venue costs and Travel $2,000 Special Needs Tae Kwon Do Feilding Cricket Club Inc. FCC Women’s Cricket Team $1,000 Surf Life Saving New Extracurricular Beach Safety with $9,995 Zealand High Dep Schools Parafed Manawatū Programme Costs $6,000 Manawatū Cricket Multiple projects $10,000 Association Manawatū Badminton Badminton Time $9,000 Total $40,495

The MRA has worked with several community groups within the District proving advice on Tu Manawa applications. Examples of this include: Feilding Cricket club, which for the first time ever, were able to field a women’s team in the MCA competition. Lionguard Taekwondo, which is the only Taekwondo club in NZ that has an instructor with special needs, who is also coaching students with special needs. The club was able to assist youth with disabilities to participate in their programme with no charge as well as provide them with uniforms.

Community Workshops A sport/physical activities workshop was run with six teachers from Kiwitea school on the 30 November with assistance from Sport Manawatu Community Partnerships Advisor, Jason Fletcher. The workshop provided valuable information and practices going forward. We were able to run through examples on how to set up activities with a minimum amount of equipment as well as future ideas and resources. It was an extremely successful workshop with positive feedback from the teachers involved.

Work with Te Kauwhata on programmes designed to encourage people to be more active.

In March 2020, SM began working on a Māori Participation Framework to support Play, Recreation, and Sporting aspirations for whānau, hapu, and iwi of our region. This framework supports our commitment to our Tiriti o Waitangi, and Diversity and Inclusion policies. The framework is intended to help shape our future direction to achieve mutually supportive outcomes in partnership with Te Kauwhata, including iwi from within our wider region.

Initial investigations have provided a general view of Māori participation in physical activity at a broad national level, and we have begun the process of capturing participant feedback from whānau involved in our various programmes. The Board Chair and CEO have met with the Mana Whenua Hauora, which is convened by the MidCentral DHB. There is strong interest in a partnership approach between Mana Whenua and Sport Manawatū. However, the first step and commitment is Māori representation on the Board, this will be advised by the Mana Whenua Hauora at the beginning of 2021.

It is anticipated, that Sport Manawatū will work closely with the Mana Whenua Hauora for ongoing support and guidance around our intent to value and appropriately resource our relationships with iwi, hapu, and Māori social services as partners in building a valued, connected, and resourced sport and active recreation sector.

Deliver Green Prescription, Active Families, and Strength and Balance

Green Prescription - Getting the Manawatū Active! A Sport Manawatū objective is to make it easier for adults and families to participate in sport and recreation, to choose to be active, through community programmes and events. The Green Prescription programme (GRx) is about engaging residents in sustainable physical exercise and giving them the skills and educational advice to make healthy nutritional and

33 lifestyle choices. Community classes are offered in Feilding, which run for four 10-week cycles throughout the year.

• 87 Manawatū District residents were referred to the GRx programme during this period. • Thirteen Manawatū residents who could not attend Feilding classes engaged with the GRx phone support programme, benefiting from health, activity, and nutritional guidance. • Sport Manawatū continues to link participants with Evolve Gym, and the Makino Aquatic Centre, to deliver the GRx programme.

Active Families - engaging whānau most in need of physical activity, sport, and active recreation The Green Prescription (GRX) Active Families is a community-based health programme shaped and delivered to support physical activity uptake in tamariki and rangatahi aged 4 – 17 years and their whānau/families. The programme aims to engage tamariki and rangatahi and their whānau/families into sustainable physical exercise and giving them the skills and educational advice to make sustainable healthy nutritional and lifestyle choices. Four District whanau have been engaged on the programme during the last 6-months.

The Home-Led support programme continues to be utilised as a stepping-stone for our graduate families. Following on from the amazing progress they made over the year on the Active Families programme, we were able to continue to support these families but at less regular intervals to really encourage self-driven activity as a family. This programme was also used in to help support families who were unable to attend weekly sessions. Contact was made via text and phone calls, resources were emailed or mailed out.

In partnership - a Holiday Challenge calendar and resources were developed to give whānau ideas, equipment, and opportunities to remain active over the holiday break. We encourage our whānau to make good use of the parks, walkways, and equipment available

to them in the Manawatu District.

Community Group Strength and Balance One of the ways Sport Manawatū is helping New Zealanders to live stronger for longer is by supporting the development of community group strength and balance exercise classes targeting those over the age of 65 years throughout the MidCentral DHB region. • There are 13 Strength and Balance classes (five providers) endorsed on the ‘Live Longer for stronger’ website across the Manawatū District. • We continue to connect and engage with existing exercise providers throughout the Manawatū District working with providers for community classes to be approved and available for elders in the area. • We are continuing to work closely with stakeholders, the MDHB Safe Mobility Council, and the falls prevention team to promote the programme and to improve alignment of health clinicians within the DHB. • We have updated the Community Strength and Balance booklet (please see attached)

Provide Leadership advice on plans and projects that enhance opportunities for communities to be active and enhance decision-making

Draft Community Facility Plan Sport Manawatū presented its submission to council in November on the draft District Community Facilities Strategy. Sport Manawatū was supportive of the revised Community Facilities Strategy framework and importantly, the decision-making process to extract demand needs from individual wants. We acknowledge that there are some challenges for the viability of some of our community facilities, including fit for purpose buildings and equipment, changing community needs and preferences for recreation and sporting activities, seasonal peak demand for community facilities, and the affordability of repurposing existing community facilities to the risk posed by natural hazards such earthquakes. We also see opportunities for improved facility management practices that would enable council to have assurances that its investment into facilities will deliver on community sport and active recreation outcomes now and into the future.

Investment Framework Like the Regional Sport Facility Plan, the draft Community Facility strategy investment framework will be a critical tool to ensure a robust, transparent, and fair process in determining facility type, utilisation, and long-term sustainability. The other advantage is that it supports a structured way for facility complexes to be evaluated. The process will also contribute to collaboration and amalgamation, ensuring facilities reflect the needs of the community, and alignment to council priorities and investment. We are working with council to assess demand requirements for indoor sport facilities in the District.

Work with council staff and stakeholders including presenting to Councils Play, Sport and Recreation committee on issues /projects impacting the sector or community

Community Resilience Fund 2.0 The Community Resilience Fund 2.0 (CRF 2.0) provided much-needed support to organisations affected by of the impact that COVID-19 had on the New Zealand economy. Sport Manawatu (SM) administrated the CRF 2.0 on behalf of Sport New Zealand (SNZ), who, granted our region $420,000 to support organisations. As the days and weeks elapsed, it was abundantly clear that those funds would run out and we would not be able to provide the support that organisations desperately needed. After receiving similar feedback from most RSTs, SNZ decided to open the wallet and top up the fund. This enabled us to provide help to all eligible organisations that requested it. In the end, SM allocated $489,743 to organisations within our regional boundary.

Organisation Fund Granted Feilding Industrial, Agricultural and Pastoral $1,043 Association Feilding Old Boys Oroua Rugby and Netball club $3,085 Inc. Feilding Scout group $3,482 Football club $9,200 Feilding Rugby Football club Inc. $8,625 Surf Life Saving Club Inc. $3,500

Total $28,935 Here is feedback from a local organisation that received support through CRF 2.0:

On behalf of Feilding Scout Group, thank you very much for approving our application. It will really make a huge difference to our members.

Kind regards Angela Carline Treasurer

Provide insights/research on local trends and issues impacting on Council’s Places and Spaces

Regional Sport Facilities Plan Sport Manawatū is fulfilling its responsibilities and demonstrating its value with delivering on the RSFP Implementation Plan agreed by the Regional Steering Group. Sport Manawatū is in a unique position to oversee a number of regional and sub-regional projects, share valuable learnings that are benefiting the sector long term, and crucially play our part in making sure every council dollar is invested wisely for maximum return in benefits to the community.

We have provided the following services in accordance with the agreed MoU actions:

• Developed an annual work plan following consultation with the RSFP steering group. The plan will set the agreed actions for the year. The document includes a review of RSFP recommendations/priority actions and confirms projects of regional significance. • Facilitated a meeting with a local Boxing club proponent who have expressed issues relating to facility access. • Reviewed scoping documentation in reference to the indoor sport demand assessment. • Progressed the development of a Schools MoE facility partnership framework. This has involved assistance from our Insights and Evaluation consultant, with further support from Chris Moller (Chair of the Secondary School Sport Principals Group and the RSFP steering group). • SM, council, and RSL consultants met December with stakeholder groups involved with the indoor sport demand assessment of District based facilities. • A Funders forum was held in October involving seven funders, five council representatives and Sport NZ. This included Janine Hawthorn representing MDC.

• Facilitated two RSFP steering group meetings to agree on annual priorities and provide a quarterly outcome update on progress. • Confirming our progress in developing a MoE Schools Partnership framework to help identify network gaps and opportunities.

In addition, Sport Manawatu have worked with proponent groups; • Provision of support including advice, guidance and evidence gathering for the development of feasibility assessments and business case reports to guide the successful execution of the decision-making framework. This included consultation on local, district and regional facility hierarchy of needs. • Share knowledge including resources specific to sector spaces and places – Sport NZ Visualisation Tool. • Increase regional understanding and identifying better utilisation of spaces and places including providing regional sporting trend information, opportunities to benchmark outcomes and usage data, to better understand demand and inform decision making, for example with the Regions Secondary Schools Principles Group and Funders. • Advocate with funders and investors for facilities that reflect the principles of the Plan. This has included SM facilitating a funders workshop in September attended by Janine Hawthorn to share local intelligence.

Support local groups and help grow their ideas The MRA met with the lead of the Manawatū Special Needs Lionsguard Tae Kwon do group to assess how they were progressing their initiative based on funding they received from the now retired Kiwisport fund. The initiative is looking to support 20 disabled participants into sport and active recreation with an additional aim to establish themselves as an incorporated society. We will be supporting the group through the registration process.

The MRA met with Matthew Evis of the Feilding Cricket club to progress a Tu Manawa Fast Fund project aimed at encouraging females into junior cricket. The establishment of a women’s team is an exciting expansion for the club with approx. 13 players registering an interest, including recent school leavers who haven’t had access to cricket opportunities since leaving high school. In addition, some older players have come back to the game after an extended period out (again, primarily due to limited access opportunities). The club are also partnering with Feilding High School to give some of their girl’s opportunities and exposure to senior women’s cricket (four girls with registered interest).

Recent stakeholder meetings with primary school staff have allowed us to share information and promote the Tū Manawa Aotearoa fund aimed at reducing youth inactivity. A series of workshops involving school groups and facility users will be held during term 1 of 2021. The workshops will help us to understand sector priorities and allow us request club membership and participation data to establish our baseline measures.

The MRA met with a representative of the Feilding Paintball Club to discuss further potential for growth and support. The Expendables are a representative team from Feilding Paintball club with a world ranking and a well-known and respected name within these circles. It is with the assistance of Sport Manawatū that the club is hoping to build on this within the local community. In part, this can be achieved by making it more accessible and visible to District residents and the wider region.

Mountain Bike developments Sport Manawatū facilitated a meeting between MDC and Jonathan Kennett from NZTA regarding a potential District Mountain Bike development. This discussion addressed an action from the District Cycling and Walking strategy adopted by the council exploring interest in a Mountain Biking (MTB) facility development. Subsequent community conversations with avid District MTB representatives led to a community discussion in October attended by two community stakeholders. Investigations into a localised MTB development will be ongoing, however as an interim measure to support MTB in the District, Sport Manawatū along with the Manawatū Mountain Bike club are promoting the Bike the Boulders event being held in Rangiwahia in March 2021.

Act as the ‘shop front’ for the community to better access sector opportunities

Maintain a website and social media presence that is up to date Sport Manawatū provide information to our communities through a number of communication channels: website, Facebook, Instagram, and e-newsletter. The website continues to be a key avenue for providing information to users. The last 6-months has seen over 36,000 hits on the site. Some of our top pages were the Mulitisport Holiday programme, and the Tū Manawa Active Aotearoa fund page. Alongside the website, we post regularly on Facebook, and we are working to increase our profile on Instagram. Our Facebook page has over 7,614 likes.

Maintain databases of clubs and facilities to ensure they are current

Clubs and Schools we have engaged during the last 6-months include:

Code/Club Contact

Feilding Cricket Club Andre Hoggard Feilding Junior Cricket Club David Hopkins Feilding Paintball Club Ann Heap Feilding Netball Jess Brett Feilding Saturday Morning Netball Trina Futcher Feilding Saturday Morning Rugby Brendon Gerrish Apiti Primary School Jeanne Taylor Awahou Primary School Trudi Rea Bainesse Primary School Carwyn Caffell Colyton Primary School Sam Bradnock Feilding Intermediate School Alecia Jacobs Glen Oroua Primary School Raylene Franks Kimbolton Primary School Kirsty Early Kiwitea Primary School Jane Portman Lytton St Primary School Richard Dodunski Manchester St Primary School Karen Brew Mount Biggs Primary School Louise Lindsay Newbury Primary School Simon Marshall North St Primary School Paora Pomare

Rongotea Primary School Stefan Parrott Sanson Primary School Jude O’Keefe St Joseph’s Primary School Anna Christiansen Tangimoana Primary School Trudy Pankhurst Taonui Primary School Mark McCallum Waituna West Primary School Claire Audier

Sport Manawatū recently adopted the Super CRM platform developed by Sporty. The customer Relationship Management tool will improve the way we connect with and maintain relationships with our sport and active recreation partners.

2. PEOPLE HAVE THE SKILLS TO SAFELY AND CONFIDENTLY CYCLE ON OUR ROADS, SHARED PATHS, AND CYCLEWAYS

Facilitate and promote cycle skills education programmes. Sport Manawatū and Council have continued to progress actions within this outcome area relating to becoming an NZTA BikeReady National Cycle Skills region. The NZTA BikeReady programme centres on quality standards and measures which includes spending more instructional time with individual participants. The programme includes an increase in funding that will greatly assist with building local capacity (developing more quality Cycle Skills Instructors and getting more children riding a bike).

BikeReady Delivery

School Surveys Sport Manawatū have begun the process of surveying students involved in our BikeReady programmes. This process has been established as part of our revised approach to cycling in the District. Key findings from our assessment of North Street School students include: • 64 Year 5&6 students completed the pre training survey. • 97 % (62) of students have previously learnt to ride a bike. • 64 % (41) of students had a working bike. • 51% of those with working bikes ride in the community and 56% of those with working bikes ride on the road. • Of those who had working bikes and did not ride in the community, 42% said they did not want to ride, while 33% said their parents thought it was unsafe. • Of those who had working bikes and did not ride on the road, 39% said they did not want to ride on the road, while 33% said their parents thought it was unsafe. • When asked how they travelled to school most of the time, 56% said they travelled by car, and 22% said they walked to school most days. Only 6% travelled to school by bike. • Of the 64 students surveyed, 33% of parents or caregivers rode a bike, and 71% of those parents or caregivers who rode a bike went riding with their children.

140 students completed the Bike Ready programme delivered at North Street school in July.

Ensure there is coordination of cycling related events and activities.

Walk and Wheels Week The inaugural Walk and Wheels event held 02 November encouraged children to either walk, wheel or cycle to school over five consecutive days. The initiative was developed as a follow up to our cycle skills programme, which aims to get children active by riding to school while using the Districts active transport network. We had a very good response for the first-time event, with five schools, nine class groups, and 490 students taking part. These schools were: Tangimoana Primary School, Newbury Primary School, Sanson Primary School, St Joseph’s Primary School, and Manchester St Primary School. Manchester Street School had the biggest single representation with five classes participating with a total of 121 students.

Walk and Wheels week also provided children with an opportunity to become more independent (those walking or riding by themselves) and to strengthen parental relationships (those walking or riding with their parents). Walk and Wheels week had the added benefit of working on increasing the children’s resilience. It was also determined that the participating schools were able to use wheels or their feet at school, during school time, rather than just getting to and from school. This was based on a range of factors including the distance from school many students had to travel, and some schools having 100km/h roads on their doorsteps.

There was a variety of wheels used during the week including bikes, scooters, and even skateboards. Some students chose to walk or run as well. Students and teachers that participated enjoyed an increase in being active and have indicated that they would like to have Walk & Wheels as a regular event, during each school term.

Photo: A student from Manchester street school involved in Walk and Wheels week

Cycle Skills Delivery Sport Manawatū is working with council to investigate funding opportunities to support cycle skills delivery in the District. Funding previously received through an NZTA Road Safety fund managed by Horizons will cease 30 June 2021. Some of the avenues we are looking at include a direct approach to NZTA from MDC for funding to support the delivery of the BikeReady programme.

3. EVERYONE IS ENCOURAGED TO BE ACTIVE IN SPORT AND RECREATION FACILITIES ACROSS THE DISTRICT

Increase awareness of opportunities to be active in Councils sport and recreation facilities, parks, and reserves.

Developing a Play Framework to assist the Council deliver on its aspiration of a connected, thriving rural community In 2019, Sport Manawatū conducted a survey to identify the behaviours of children and beliefs of teachers involved with a play-based learning model. In addition, further Insights were gathered to help identify the importance of Play as a cornerstone to be physically active for life. Discussions with Council and our Regional Sport Trust network has supported the development of a draft Play framework. The framework looks at play for children and adults as a continuum, identifies focus areas including safe places, promotion, and advocacy. Most importantly, it encourages outcomes that require parents to give time, place, and permission for children to explore. During this period, we agreed on an annual investment plan with Sport NZ and appointed Whitney LeCompte in September as a Play Systems Lead who will be responsible for framework actions that deliver on regional play-based outcomes. We have been working with the Council and community on localised play initiatives including Pop-Up ‘Places to Play’ events that were being held earlier this year.

Pop-ups and Places to Play - Victoria Park As part of our Active for Life initiative, we held a series of District-wide Pop-Up Places to Play starting in July. These events allowed us to highlight the great park and recreation spaces we have around the District, while encouraging families to be active together within these great spaces. We had families of all ages attend from grandmothers with grandchildren, to mums and dads.

Teaming up with Replay Recycled Sports Gear, we set up at the park with sports equipment of all types for families to use to play together, while others enjoyed playing on the great playground. Sports equipment proved popular with everything from Hockey sticks to Cricket sets, balls of all types to Frisbees available to use. Then should any family have really enjoyed playing with a specific piece of sporting equipment, they were able to take it home to use as a family in the future. We also had available our PassSport fundamental movement skills and games booklets that families could work through.

It was great to see so many families get involved (20 people in total). We had families playing catch, while others learned to hit a ball, and children using their imaginations coming up with new ways to play with equipment. The Victoria Park venue supported a variety of play opportunities; and its geographical location ensured we were visible to passing traffic who may have seen us and stopped to play. We will be identifying parks in the different areas of the District to profile quarterly highlighting great opportunities for our residents to explore and be active.

Pop-ups and Places to Play - Corner Duke St and North St Feilding Again, with great support from REPLAY sport a “Places to Play” pop-up was held opposite Feilding High School in early December as a way to promote play based activities. The site chosen sat between two local primary schools, Lytton St and North St, with the site providing good exposure and accessibility for the community. A total of 20 school aged children stopped and played on their way home from school and all wanted to return when another pop-up play day was being held. We are looking at potentially holding another day early in the new year.

Photo: Families involved in the Pop-Up Places to Play held at Victoria Park

Photo: Children involved in the Pop-Up Places to play held on the Corner of Duke and North Streets

4. SPORTS AND COMMUNITY SPORT EVENTS CREATE SOCIAL OPPORTUNITIES AND ECONOMIC BENEFITS FOR THE DISTRICT

Deliver and/or support an annual participation event.

Able2Tri The MRA planned to lead a fully inclusive Able2Tri event in partnership with Parafed from the Makino Aquatic Centre in March, however, the event was postponed due to COVID-19. The event will now be held on Sunday, 14 March 2021 with advertising commencing from November.

Active Series With the goal in mind of organizing an ongoing annual event for our Manawatū District community, that will create social and economic benefits, we will be running a 3-week Active series to be held at Manfeild. A final date for this event will be discussed and agreed upon with consultation with Manfeild. It will consist of a walk/run followed by a bike ride around the Chris Amon circuit. We anticipate that it will have a positive impact on future events run at Manfeild enabling increased awareness and access to the community.

Schools Cycling The Nationals School Road Cycling Championships was due to return having spent time in the South Island to engage and grow southern participation. The event draws in over 300 competitors to the District annually and is one of the largest school cycling events of the Secondary School calendar. The four day/three-night event is estimated to bring in over $1m to the region’s economy however, this year’s event scheduled 26 -28 September was regrettably cancelled due to CCID-19 alert level restrictions. It is due to return to the Manawatu in 2021.

Deliver the Tough Kids Challenge With the disruptions caused by COVID-19, the school responsible for this year’s event determined in was best to reschedule from December 2020 to March 2021. Sport Manawatū will be involved with event promotion, course set-up, and event facilitation on the day.

Tenzing Hillary Cup 2021 The Community Development Assessment Panel considered the funding application submitted on behalf of the Bhutanese Society NZ Inc. (Manawatū) and approved a grant of $2,000 towards the Tenzing Hillary Cup 2021. While the event will be held in Palmerston North, the District supports a strong Nepalese/Bhutanese community who will be participating in the event. In addition, the outcome enforces the collaboration and assistance the group has received from Sport Manawatū in supporting this event. The committee is hoping to attract 162 competitors, 30 being local.

Council

Meeting of 18 March 2021

Business Unit: Community and Strategy Date Created: 02 March 2021

The Manawatū District Housing Stocktake Report 2020

Purpose

The purpose of this report is to introduce the Manawatū District Stocktake Report for incorporation into the Council Housing Strategy.

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.

Recommendations

1. That the Council endorse the Manawatū District Housing Stocktake Report for incorporation into the Council Housing Strategy; and

2. That the Chief Executive of the Manawatū District Council be delegated authority to approve minor amendments to the Manawatū District Stocktake Report for incorporation into the Council Housing Strategy.

Report prepared by: Stacey Bell Economist

Approved for submission by: Brent Limmer General Manager - Community and Strategy

46 1 Contribution to the Council Vision and Council Outcomes

1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:

Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand

2 Background

2.1 Manawatū District Council (MDC) adopted a Community Development Strategy in 2019 with the vision of “Our District offers a high quality of life for all residents”.

2.2 A report on Housing background was written for the Community Development Committee meeting on 25 June 2020. The Community Development Committee resolved “That the Community Development Committee receives the report and refers this to Council”. The purpose for referring the report was to obtain full Council input into the breadth of the scope for the Housing Strategy.

2.3 The Housing Background Report went to the Council meeting of 23 July 2020. The report illustrated the Housing Continuum concept under the headings of Social, Affordable and Market, for Council discussion on where on the continuum the Council wished to place its focus for development of the Housing Strategy. The result of the meeting was that:

• Council agreed to consider the total housing continuum as part of the Housing Strategy.

• Council noted that this was a broader scope than that identified in the Community Development Strategy.

• Council noted that the first steps in the development of the Housing Strategy would be the preparation of a Housing Programme Establishment Report and a Manawatū District housing stocktake.

• The Manawatū District Council Housing Establishment Report was endorsed by Council on 17 December 2020.

2.4 The purpose of the Housing Stocktake report is to provide an evidence-based identification of the key housing issues for Manawatū District from which a Housing Strategy can be developed.

2.5 The Manawatū District Housing Stocktake is now complete and is presented to Council for consideration.

3 Discussion and Options considered

3.1 The key findings from the Manawatū District Stocktake are as follows:

47 • The Census indicates housing outcomes in 2018 were better for residents of the Manawatū District versus New Zealand. Specifically, home ownership rates in the District were higher in younger age groups and for lower and middle income households than for New Zealand as a whole. Home ownership rates across ethnicities were also higher than the national average.

• While this is positive, housing market indicators since 2018 show that strong growth in house prices and rising rental costs are adversely affecting the affordability of housing in the District. In a nutshell, housing and rental affordability is deteriorating at a faster rate here in the District than nationally:

o Median and average house prices in the District over the year to December 2020 increased by 22.1% and 21.4% respectively. This compares with a 19.3% increase in median house prices nationally and a 11.1% increase in average price for New Zealand;

o Lower quartile house prices are rising faster than median and upper quartile house prices. Over the year to October 2020, lower quartile house prices increased by 21.5% to $413,000. In contrast, median and upper quartile house prices increased by 16.4% and 16.3% respectively. Higher house price increases in lower quartile homes is eroding affordability for first home buyers and families on low to middle incomes;

o Average weekly rental prices increased by 14.7% over the year to December 2020 compared with a 6.3% increase in national average weekly rents; and,

o Lower quartile weekly rents increased by 17.2% in the District, relative to an 11.1% increase in median (50th percentile) rents and a 4.7% increase in upper quartile rents. Substantial price increases for lower quartile rents places an additional burden on low income families, reducing disposable income available for alternative goods and services that contribute to their wellbeing;

o The length of rental tenancies is getting longer relative to the 1990s and early 2000s. This is positive in the sense that it implies longer market rental tenancies and greater security of tenure. It also indicates less rental stock available to the market; and

o Average incomes increased by 4.0% over 2020 relative to the 22.1% increase in median local house prices and 14.7% increase in median weekly rents;

• Dampness and mould are closely associated with poor health outcomes. Rental properties in the District are almost 7-times more likely to be always damp and 3.5- times more likely to report continual mould of larger than A4 paper size than properties that are owned, partly-owned or held in a family trust.

• Wealth outcomes for homeowners are substantially better than for those that rent their homes. Home ownership is also becoming more dependent on the wealth of parents to support the next generation into home ownership. The difference in wealth and well being outcomes for those who own property and those who don’t, are likely to continue to widen over time.

48 • There were an estimated 12,351 dwellings in the District as at Census night 2018. Houses built between March 2018 and December 2020 are estimated at 515 with an additional 52 dwellings relocated to the district over the same period. The number of dwellings in the District as at December 2020 is estimated at 13,011.

• There are a number of factors that have led to high demand for residential property in the District. Population and employment growth has driven demand for housing across both the housing and rental market. Low interest rates and higher returns to investment in residential property have further fuelled demand and house price growth, while increasing costs of compliance have added to the price of supplying properties to the market.

• The growth rate of rental property investment in the district has also declined, reducing the supply of rentals to the market relative to population; and, while consents for new dwellings are strong, they are not strong enough to keep up with demand.

• The above factors in addition to substantial price pressure in residential construction is adding to costs and fuelling record house prices, and rental price growth.

• The lack of affordability and availability of suitable residential properties in the District is reflected in the substantial increase in the number of families eligible for public housing and the exponential increase in Special Needs Grants for emergency housing in the District over the past two years.

• Elevated demand for public housing is placing pressure on existing supplies of public and social housing in the District. Planned investment in additional public housing falls short of current needs, let alone the anticipated increase in needs as a result of the further erosion of housing affordability in the District.

3.2 Adverse housing outcomes are not unique to the District; however the rate of deterioration of the affordability and availability of local housing is an area of particular concern. Should house and rental prices continue to accelerate at their current rate, the district would likely see home ownership rates decline in addition to increased hardship for younger people, and those on lower or fixed incomes, such as our over 65 population.

3.3 The Manawatū District Housing Stocktake also considers the historical context of New Zealand housing policy and factors that have led to the current housing conditions.

3.4 It is intended that the Manawatū District Housing Stocktake will be incorporated into the Council Housing Strategy to support the development of specific actions identified as priority areas for Council within the Housing Programme Establishment Report.

3.5 The six key priority areas from the Housing Programme Establishment Report are:

• Priority Area 1: Establishing a district wide Urban Development Framework

• Priority Area 2: Investigate ways to encourage medium density development

• Priority Area 3: Identify partnership opportunities

• Priority Area 4: Identify mechanisms to support papakāinga housing

49 • Priority Area 5: Investigate ways to increase the supply and quality of public housing

• Priority Area 6: Incorporate a wellbeing approach to the development of a housing programme.

3.4 The Housing Programme Establishment Report concludes that:

“For Council to continue to have a meaningful role in improving the affordability and quality of the housing in Manawatū a range of strategies across all of Council’s functions will need to be employed in an integrated way.”

3.5 Consideration of the priority areas identified within the Housing Programme Establishment Report alongside the housing stocktake for the District will provide a solid strategic and evidential basis for the development of the Council Housing Strategy.

4 Operational Implications

4.1 There are no operational implications associated with this report.

5 Financial implications

5.1 Existing activities related to a Housing Strategy have already been included in budgets.

6 Statutory Requirements

6.1 There are no statutory requirements associated with this report.

7 Delegations

7.1 The Council has authority to consider this report.

8 Consultation

8.1 Targeted stakeholder engagement was undertaken as part of the development of the Manawatū District Council Housing Programme Establishment Report 2020. This consisted of a combination of face to face and remote meetings. Eighteen stakeholder engagements were held.

8.2 The Manawatū Community Trust as our Council Controlled Organisation is a key stakeholder for a Housing Strategy. There will be ongoing engagement with the Trust as the Housing Strategy is further developed and implemented.

9 Cultural Considerations

9.1 The associated Housing Programme Establishment Report proposes “Priority Area 4” – the identification of mechanisms to support papakāinga housing, will require engagement with Iwi/Māori.

50 10 Conclusion

10.1 The Manawatū District Housing Stocktake is presented to Council for endorsement to be incorporated into a Council Housing Strategy.

11 Attachments

• Annex 1 - A Stocktake of Manawatū District Housing 2020

• Annex 2 – Table of data updates from the Manawatū District Council Housing Programme Establishment Report

A Stocktake of Manawatū District Housing

December 2020

1 52 A Stocktake of Manawatū District Housing

1.0 INTRODUCTION 3

2.0 SUPPLY AND DEMAND CONDITIONS 6 2.1 The Housing Continuum 11

3.0 HOME OWNERSHIP 12 3.1 House prices and affordability 15 3.2 Housing ownership and wealth distribution 18

4.0 THE RENTAL MARKET 19 4.1 Rental Stock – Manawatū District 20 4.2 Rental tenure 23 4.3 Rents and affordability 24 4.4 Wellbeing outcomes for renters 26

5.0 NEW HOUSING 28 5.1 Population and housing stock changes 29 5.2 Housing development trends 31

6.0 PUBLIC AND SOCIAL HOUSING 33 6.1 Public and social housing supply 33 6.2 Public housing demand 34 6.3 Priority of public housing needs 36 6.4 Severe Housing Deprivation 37

7.0 HOUSING ASSISTANCE 38 7.1 Housing assistance in New Zealand 38 7.1 Emergency housing needs 39

8.0 CONCLUSION 41 8.1 Limitations of the study 41 8.2 Recommendations for further analysis 42

2 53 1.0 Introduction The New Zealand housing market is a hot topic at present as increasing house prices and rental costs rise outside the reach of more New Zealanders. In the past, much of the attention has been on housing pressures in the large urban centres such as Auckland and Wellington. In 2020, house price growth in New Zealand’s regions substantially outstripped house price growth in the cities, with rental prices and growth in demand for housing assistance following suit.

While affordability and access to suitable housing is deteriorating both in the Manawatū District and across the nation, local outcomes have tended to be better than for New Zealand as a whole. The key findings from the research are summarised below:

• The Census indicates housing outcomes in 2018 were better for residents of the Manawatū District versus New Zealand. Specifically, home ownership rates in the District were higher in younger age groups and for lower- and middle-income households than for New Zealand as a whole. Home ownership rates across ethnicities were also higher than the national average.

o Lower quartile (LQ) house prices are rising faster than median and upper quartile (UQ) house prices. Over the year to October 2020, LQ house prices increased by 21.5% to $413,000. In contrast, median and UQ house prices increased by 16.4% and 16.3% respectively. Higher house price increases in LQ homes are eroding affordability for first home buyers and families on low to middle incomes.

o Average weekly rental prices increased by 14.7% over the year to December 2020 compared with a 6.3% increase in national average weekly rents.

o LQ weekly rents increased by 17.2% in the District, relative to an 11.1% increase in median (50th percentile) rents and a 4.7% increase in UQ rents. Substantial price increases for LQ rents places an additional burden on low- income families, reducing the level of disposable income available for other goods and services that contribute to wellbeing.

3 54 o The length of rental tenancies is getting longer relative to the 1990s and early 2000s. This is positive in the sense that it implies longer market rental tenancies and greater security of tenure. It also indicates less rental stock available to the market.

o Average incomes increased by 4.0% over 2020 relative to the 22.1% increase in median local house prices and 14.7% increase in median weekly rents.

• Dampness and mould in residential properties are associated with poor health outcomes. Rental properties in the Manawatū District are almost 7-times more likely to be always damp and 3.5-times more likely to report continual mould of larger than A4 paper size than properties that are owned, partly owned, or held in a family trust.

• Wealth outcomes for homeowners are substantially better than for those that rent their homes. Home ownership is also becoming more dependent on the wealth of parents to support the next generation into home ownership. The difference in wealth and wellbeing outcomes for those who own property and those who do not, are likely to continue to widen over time unless policy is implemented that incentivises affordable housing development and ownership structures that support home ownership for more New Zealanders.

• There were an estimated 12,351 dwellings in the District as at Census night 2018. Houses built between March 2018 and December 2020 are estimated at 515 with an additional 52 dwellings relocated to the district over the same period. The number of dwellings in the District as at December 2020 is estimated at 13,011.

• There are several factors that have led to high demand for residential property in the District. Population and employment growth has driven demand for housing across both the housing and rental markets. Low interest rates and higher returns to investment in residential property have further fuelled demand and house price growth, while increasing costs of compliance have added to the price of supplying properties to the market.

• The above factors in addition to price pressure in residential construction is adding to costs and fuelling record house prices and rental price growth.

• Elevated demand for public housing is placing pressure on existing supplies of public housing in the District. Planned investment in additional public housing falls short of current needs, let alone the anticipated increase in need as a result of growth in the over 65 population and the further erosion of housing affordability in the District.

4 55

5 56 2.0 Supply and demand conditions The factors that have led to current housing market outcomes in New Zealand are many and complex and have been brewing across generations and through successive governments. Firstly, ‘baby- boomers’ were brought up in a time when Government policies emphasised home ownership and the growth of the suburban middle-class. This emphasis by government embedded the prevalence of home ownership in the New Zealand psyche, resulting in a building boom through till the mid-1970s and a cultural emphasis on home ownership that continues today. Over the years, the vast majority of New Zealand housing has been developed and provided by the private sector. Government intervention into the housing market also has a long history, starting with railway housing suburbs in the late 19th Century, worker housing in the early 20th Century, and eventually state housing from the 1930s onward. The policy drivers for these interventions have changed over time – from supporting a required workforce, encouraging population growth, through to the more recent focus on social equity. The emphasis and preference of tools (loans, home ownership support, direct provision of rental housing) has also waxed and waned over these times with changes in government. The changing face of government housing assistance over the generations is included in section 7.0 of this report, but in a nutshell, while the cultural emphasis on home ownership is alive and well, government financial support for home ownership has been deteriorating since the 1980s.

“From the start, public debate over state housing policy in New Zealand has centered on this very issue: how far should governments intervene in the housing market?”

State housing, The state steps in (and out), New Zealand History.

The restructuring of the New Zealand economy beginning in the 1980s adopted the stance that government was inefficient relative to the private sector, driving the mass privatisation of goods and services traditionally provided, at least in-part, by government. Public provision of housing was a casualty of the restructuring program. The Labour government of 1984 removed the family benefit capitalisation scheme which enabled families to access government support payments in a lump sum to buy their first home. Market rents were also introduced to incentivise demand for private sector rentals and end the dependency of higher income tenants on public housing. In the 1990s, the National government introduced market rents for all public-housing tenancies alongside adoption of the accommodation supplement (AS). The AS was introduced to reduce pressure on subsidised public provision of housing and was a way to encourage the private sector to provide housing for those who were closer to affording market rents. Also in the 1990s, the objectives of the Housing Corporation shifted more toward financial efficiency due to conservative social policy reforms and the need to address structural deficits in the economy. In recognition of the public good objectives of public housing alongside financial efficiency, social objectives were restored to the goals of the Housing Corporation in 1996. An estimated 12,000 state houses were sold in the 1990s. Subsequent National governments continued with plans to disinvest in public housing with the announcement of plans to sell a further 8,000 properties between 2015-2017. The intention of these policies was not to surrender responsibility for public and social housing to the private sector per se, but to grow the third-sector provision of social housing in our communities. Consistent with this intention, some of the properties previously owned by Housing New Zealand were transferred to Community Housing Provider ownership.

6 57 Local government has had, and continues to play a significant role in both the provision of social housing and the delivery of housing to the market though administration of the Resource Management Act 1991 (RMA) and Building Act 2002. How successful local government has been in creating the right conditions to support delivery of social and market housing has often been questioned. Over the years, local government has been criticised for inefficient management of social housing portfolios. Central government policy also excluded Council from access to Income Related Rent Subsidies (IRRS) to support the provision of low-income tenancies, favouring provision by CHPs. This disadvantaged local government provision of social housing relative to third sector providers. Local government implementation of the RMA including District Plan settings have also been faithfully represented as a barrier to the delivery of market housing, imposing delays and additional costs on developers and failing to ensure adequate land supply to cater for market choice. These criticisms have grown louder as the mismatch between housing supply and demand has become increasingly evident. The RMA has become a political football as local government implementation has, rather simplistically, been blamed for inadequate supply of housing in its entirety. The challenges and failures of local government in planning for growth are discussed further in Table 1.2. Policy settings across central and local government have contributed to the current ‘housing crisis’. While successive governments throughout New Zealand’s history have agreed that a level of public provision of housing is needed, an over reliance on the private market to provide for housing needs across time and socioeconomic circumstances has contributed to the current housing conditions. Housing developers are simply not incentivised to build housing that meets the affordability needs of all segments of the market.

The private sector will not provide public housing to maximise the well-being of vulnerable families and deliver the associated public benefits. This is a role for government.

A socially optimal level of housing generates positive benefits to both occupiers and wider society, that are not captured by the private market. In a nutshell, housing provides both public and private benefits. For example, having a warm and dry home provides security and wellbeing benefits to the inhabitants, while reducing the burden on the primary health sector. Educational outcomes are also deemed to improve with suitable housing, reaping both long term benefits to society and the productivity of the current and future workforce. In the reverse, where families cannot access housing, there are wider societal costs that fall outside the negative impacts on the family. While the nature and scale of intervention may have changed over time, since the 1950s all governments have accepted that the state should provide homes for the poorest New Zealanders and those who suffer discrimination in the market. The current ‘housing crisis’ suggests however that polices to provide and influence housing supply across segments of the market have failed to provide housing at the price and quantity required to optimise the public good. Acknowledging both the importance of housing to social outcomes and the complexity of factors that have contributed to current housing market conditions, Table 1.1 and Table 1.2 provides a summary of demand and supply side factors that have contributed to current housing market outcomes.

7 58 Table 1.1: Demand side factors Demand side Comments Population growth The New Zealand population has been growing strongly over the last five years driving demand for both rental properties and owner-occupied housing. Following this trend, the district population has grown by 1.6% over the 5- year period versus an annual average of 1.1% over the previous 5-year period. While far fewer migrants arrived or left the country in 2020 compared with recent years (net gain of 44,100 over the year to December 20201) house price growth posted record continued to accelerate over 2020. Local labour force The number of filled jobs in the district (excluding self-employed) increased growth by 14% in the December 2020 quarter versus the December 2019 quarter. This compares with a 0.2% increase nationally and a 5.7% increase across the region. Negligible returns Average and median house prices continue to surge in the District increasing to traditional by 18.3% and 22.1% respectively, over the year to December 2020. This effect investments is observed across the western world currently as well as in the stock market relative to capital as returns to investment in equities far exceed returns on bank deposits gains (currently between 0.8% - 0.9% per annum for one-to-five-year terms). Cheap money – The Overnight Cash Rate (OCR) has declined to a record low of 0.25% and Historically low market mortgage rates are advertised as low as 2.29%. The low interest rates interest rates are driving demand which in turn, is contributing to record asset price inflation. Mass investment in new builds in the housing market in addition to appropriate investment in the accumulation of public and affordable housing is needed over a prolonged period to increase supply across high demand segments of the housing continuum.

Table 1.2: Supply side factors Supply side Comments Insufficient land Planning adequately for growth requires the relative accuracy of population supply and household growth forecasts to enable sufficient zoning of land, infrastructure investment and financial planning to enable growth works. Statistics New Zealand population and household growth forecasts have consistently underestimated population growth across New Zealand leading in many cases to insufficient planning for growth by local councils. The NPS-UD2 place greater requirements on Councils to ensure sufficient land is zoned to provide for residential development over the 15–20-year time frame but this still requires relative accuracy of forecasts. Based on current forecasts, sufficient land is zoned in the district to provide for residential demand and market choice as required by the NPS-UD however this is unlikely to cater for all segments of market demand. Policies to support more affordable housing options within the district will provide for greater market choice.

1 Statistics New Zealand monthly net migrations, February 2021. 2 National Policy Statement - Urban Development. (2020). https://www.mfe.govt.nz/about-national-policy- statement-urban-development

8 59 Residential Ageing infrastructure and the investment required to address quality issues infrastructure costs adds substantial costs to the development of land for residential development. Upward pressure on the marginal price of new housing, due in-part, to the need to fund infrastructure is contributing to supply side costs and adding to price pressure in the housing market. Substantial rate rises also add to the accommodation costs of homeowners and contribute to price increases for renters. Large rate rises have the potential to reduce demand for property placing downward pressure on house price growth. Recent housing demand however has proven insensitive to price increases. Hence, rate rises are expected to have an inconsequential impact on demand under current market conditions. Local government Fiscal centralisation and limited funding tools available to local government funding constraints to fund large scale infrastructure projects have constrained some local government authorities to provide for residential development. Residential The cost of building is rising with growth in both construction input and construction price output prices substantially exceeding price growth of other household goods. pressures The Quarterly Economic Survey (December 2020) showed the number of construction jobs increased by 17,600 over 20203. This indicates growth in labour capacity in the sector which will support both the building sector and regulatory functions such as those administered by local councils. Supply chain constraints and rising material costs, however, are likely to continue to put upward pressure on the price of residential property (see figure 5.1). Market failure The market will not provide for the public good benefits of housing resulting in suboptimal provision of social and affordable housing relative to demand. Commercial developers are motivated by profit maximisation. Affordable housing development will not maximise profit and therefore will not be provided in total by the market. Government intervention is required to ensure housing supply in non-market housing. Successive governments have failed to implement policy to incentivise supply of housing across the continuum or the important role of government in delivery. Regulatory failure New Zealand tax policy favours investment in market housing and disincentivises upgrades to rental properties. Firstly, capital gains earned on residential property is not considered income unless the property is not the principal family home and is sold within 5-years of purchase. The bright-line test applies in this case and tax is paid on the profit earned from sale of the residential property. Outside of this scenario, income earned on buying and selling residential property is essentially tax free. Secondly, the tax system applies a depreciation rate of 0% on capital expenses that improve the quality of a rental property. For example, the expense of installing insulation to a dwelling to meet the healthy home standards is not deductible, and subject to a 0% depreciation rate along with the building. Expenses to upgrade insulation of a property above the existing standard attract the same treatment. Minor works and maintenance and repairs that do not change the character of the building and capital that is considered separate from the building such as heat pumps are deductible and/or depreciable.

3 Quarterly Economic Survey. (December 2020). https://stats.govt.nz .

9 60 Build-to-rent tax incentives in New South Wales are an example of how the tax system can be used to incentivise investment in new housing to meet the demand for affordable, quality and secure rental housing. Financial market Reducing access to capital for investment in new builds through policies such settings as LVR restrictions will reduce the (AS) Aggregate Supply of houses to the market. On the other side of the equation, demand from investors or speculators in existing housing is adding to demand and contributing to house price inflation. Financial market risk aversion is also limiting investment in new models of assisted and public housing. Public good Ensuring sufficient quantity and quality of housing provides substantial benefits of housing positive benefits to society. However, a regulatory approach to achieving this quality also risks imposing additional costs on renters as landlords pass on the costs of compliance. The government should consider policies that reduce the cost imposition on landlords and reduces pressure on rental prices to tenants, such as through targeted tax incentives for quality improvements and to incentivise investment in affordable, quality, and secure housing.

Housing market interventions available to Manawatū District Council are discussed within the Manawatū District Council Housing Programme Establishment Report. Declining house sale volumes in 2020 also placed pressure on local house prices. Figure 2.1: Change in house sale volumes – Manawatū District 2018-2020

10 61

2.1 The Housing Continuum Apart from the market and government, Community Housing Providers (CHPs) are active in providing homes to meet a range of housing needs in New Zealand, where people are not able to afford or access private market properties (either rented or owned). The housing continuum is illustrated below. Figure 2.1: The housing continuum

The purpose of the continuum is to show how performance in one part of the continuum impacts on access to housing across other parts of the continuum. For example, as accommodation costs increase, a great proportion of families are driven into assisted and public housing. This is being observed more as house prices and the costs of providing private rental properties to the market continue to increase.

This raises the need to consider new tools to drive investment in affordable, assisted, and public housing to provide for housing needs in addition to new models to enable CHPs to support the community toward increasing independence. This also raises the potential role for collective ownership models in improving access to quality affordable housing. Papakainga and body corporate ownership models are two such mechanisms with the potential to improve outcomes for people who face barriers to home ownership. At the local government level, this can be considered within District Planning processes and policy settings. Central government also has a role to play in ensuring legal ownership structures which improve the outcomes of collective ownership, in particular the enhancement of well-being and wealth outcomes.

“Māori are disproportionately represented on state housing waiting lists. They are more likely to live in housing of poor condition compared with the rest of the population. Māori are also less likely than non-Māori to own their own home.”

Office of the Auditor General, 2011

For Māori, this includes reducing the barriers to development by de-risking bank lending for affordable housing development on Māori land, supporting Papakainga housing development through the district plan process and central and local government investment in high quality infrastructure to support quality Papakainga development (some of which is already underway). As above, development of ownership structures which improve outcomes for collective ownership would also support intergenerational wealth and wellbeing outcomes for Māori.

11 62 “Māori land is an asset that can make building a house more affordable for those who hold shares in the land. Where Māori already own the land, the costs of developing houses are reduced. This reduction can range from 15% to 40%, depending on land values.”

Office of the Auditor General, 2011

The following chapters provide the latest data on both market and non-market housing characteristics in the Manawatū District.

3.0 Home ownership The significance of home ownership has been drummed into the New Zealand psyche throughout the 20th century. However, with strong growth in house prices and rising rental costs, fewer New Zealanders today can either afford the escalating house prices or save for a deposit4.

Latest Corelogic research to December 2020 estimates that it would take 5.5 years to save for a deposit in the District versus 9 years on average across New Zealand. While this is relatively positive for the District, the estimated length of time to save for a deposit has deteriorated from an average of 4.6 years over the period 2004-2020.

With prices escalating, home ownership is becoming more-and-more dependent on the wealth of parents to support the next generation to buy their first home. It follows that for poorer families, home ownership is becoming further out of reach. As housing costs continue to rise excluding more kiwis from home ownership, wellbeing and wealth outcomes between those who own property and those who do not, can be expected to widen further. Rates of home ownership in the Manawatū District are higher than for New Zealand, but market conditions are deteriorating. In the Manawatū District, rates of owner-occupied home ownership are holding up. This compares well nationally, where rates of homeownership have been declining since 2006.

4 Corelogic estimates are based on the average household income versus the average house price in each period.

12 63 Figure 3.1: Owner-occupied home ownership5 2006 to 2018

Reflecting the relative affordability of local home ownership, home ownership rates are also higher amongst younger age-groups in the District relative to the national average.

Figure 3.2: Home ownership rates by age (2018 Census)

5 Owner occupied - Dwelling fully or partially owned by one of the members usually resident in the household. A dwelling held in a family trust is owned by the family trust, and therefore, the household does not directly own the dwelling but in dissemination is still considered owned.

13 64 Home ownership rates for low to middle income families are also higher in the District than for the national average.

Figure 3.3: Home ownership by income level (Census 2018)

The 2018 Census indicated that individual home ownership across ethnicities is also higher in the District than for New Zealand. As reflected in home ownership levels overall, and across age groups and income levels, the affordability of the district relative to much of New Zealand has resulted in greater access to home ownership for local people.

The analysis of ownership across ethnicities is based on individual home ownership as opposed to owner-occupied data. Individual home ownership focuses on the tenure of the oldest person in the house and differs from owner-occupied ownership in the sense that it does not consider the status of family members within the family home. It follows that reported home ownership is lower than reflected in the owner-occupied statistics.

A greater proportion of local Māori and Pacific Peoples own their own homes relative to New Zealand, but individual home ownership is still well behind ownership by European residents.

14 65 Figure 3.4: Individual home ownership rates by high level ethnic group – 2006 to 2018 6

3.1 House prices and affordability As discussed, the 2018 Census data indicated that home ownership outcomes are substantially better in the District than for much of New Zealand. While relatively speaking this remains the case, regional and local house prices posted record gains in 2020. Specifically, to the year ended December 2020, median house prices across the Manawatū-Whanganui Region increased by 31.3% to $528,000. In the district, the median house price hit $550,000; an increase of 22.1% from December 2019. This compares with a 19.3% increase in median house prices nationally.

Average house prices also increased strongly over the year to December 2020. Nationally, the average house price grew by 11.1% to an average value of $788,967 in December 2020. In the District, average house prices remain lower than the national average but are growing at a substantially faster rate. To December 2020, the average house price in the District was $523,227, an increase of 21.4% since December 2019.

6Individual home ownership indicates whether a person aged 15 years and over owns (or partly owns) the dwelling they usually live in or holds the dwelling in a family trust. This variable provides information on home ownership at the individual level i.e., whether individual people own their home or not. This is different to tenure of household which indicates home ownership at the household level i.e., whether one or more household members own their home or not.

15 66

Figure 3.5: Median house price and cumulative growth – Manawatū District (2017-2020)

Figure 3.6: Average house price growth Manawatū District (2017 to 2020)

Lower quartile house prices are rising faster than higher value homes, placing an additional burden on first home buyers and lower income earners.

Over the year to October 2020, LQ house prices increased by 21.5% versus approximately 16.0% for median and upper quartile prices. Over the five years to October 2020, LQ house prices increased by a total of 108.6%. This compares with increases of 83.6% and 90.0% for median and upper quartile (UQ) prices, respectively.

16 67 Figure 3.7: Manawatū District LQ, Median and HQ house price growth

As illustrated in figure 3.8, average house prices are rising much faster than incomes in the District. Over the year to March 2020, average house prices increased by 22% relative to a 4% increase in average incomes. The difference between house price growth and income growth is much less nationally. Specifically, over the year to March 2020, the average house price across New Zealand increased by 4.2% relative to a 3.6% increase in income. This indicates that house price affordability in the District is being eroded at a faster rate than in other parts of the country.

Figure 3.8: Manawatū District annual average house price and income growth

17 68 Affordability for first home buyers has declined substantially since the early 2000s. In December 2018, 70.4% of first home buyers were spending more than 30% of their income on housing costs compared with 29.1% in 2003. In 2003, a substantially lower proportion of first home buyers in the District spent more than 30% of their income on housing costs (29.1% District versus 50.3% NZ). In 2018, this had eroded to within 5 percentage points with 70.4% of District first home buyers paying more than 30% on housing costs relative to New Zealand at 74.8%. The substantial increase in house prices since December 2018, is expected to have eroded housing affordability for first home buyers further, despite lower mortgage interest rates and the removal of LVR restrictions over 2020.

Figure 3.9: Share of first home buyer households spending more than 30% of income on housing costs

3.2 Housing ownership and wealth distribution Wealth outcomes for those who own property versus those who do not, clearly shows the inequality that lack of access to home ownership imposes on individuals and families. As more young people rely on their parent’s wealth to buy their first home, intergenerational inequalities will be exacerbated.

Figure 3.10: Median and mean net worth of households, by household tenure, June 2019 7

7 Stats NZ (2020). Housing is Aotearoa: 2020. Retrieved from www.stats.govt.nz.

18 69 Across New Zealand, a growing proportion of household wealth is held in housing and land (non-financial assets). In 2000, 38.8% of net household wealth was held in housing and land assets. In June 2020, this had grown to $928.3 trillion or 50.4% of net household wealth. The increased proportion of wealth held in housing and land is a consequence of strong demand driven by higher-than-expected population growth, cheap money, and high capital returns to housing relative to traditional investments, policy which has increased the marginal price of housing, and disinvestment in housing supply across the public and social housing continuum.

Figure 3.11: Household wealth in non-financial assets – 2000 to 2020

As indicated in figure 3.11, wealth held in land and housing tends to increase in periods of strong asset price inflation. Elevated returns to housing are driving levels of investment and increasing the vulnerability of the financial system from a possible asset price correction or increasing interest rates and a decline in the ability of households to service mortgage debt. This is a factor that needs to be watched as government considers their policy response to the housing market crisis, including directing the Reserve Bank of New Zealand (RBNZ) to consider house price inflation in their remit. 4.0 The rental market With strong growth in house and land values, infrastructure costs and increased regulatory compliance, rental properties are becoming less affordable, demand for non-market housing is increasing, severe housing deprivation is evident in the local community, and the need for state assistance is ballooning. Growing market demand when there is already an inadequate supply of affordable housing is creating intense pressures and driving up the cost of market renting. The rental stock is also becoming less likely to turn over and tenancies are gradually becoming longer (see figure 4.10). While this is positive in the sense that tenants are having to move less, it also implies fewer rental properties are becoming available to renters. These trends are consistent with a tighter rental market and the observed erosion in the availability and affordability of housing across the continuum. The unsustainable rise in rental prices in the District is reflected in figure 4.1 which compares average rental prices with income growth.

19 70 Figure 4.1: Manawatū District annual average rental price and income growth

As accommodation costs increase at a rate higher than income, more families have been pushed into the affordable and assisted housing spectrum of the housing continuum. This raises the need to consider new tools to enable assisted and public housing to maximise the public good.

4.1 Rental Stock – Manawatū District A lower proportion of the Manawatū District population rent their homes relative to the New Zealand average.

The 2018 Census indicated there were a total of 12,351 private and non-private dwellings in the District. Of these, 11,232 were occupied private dwellings. Rental properties made up 3,012 of private occupied dwellings; 1,641 commercial rental properties plus 1,371 properties estimated to be part of the informal rental market. An additional 507 dwellings were empty on Census night while there were 546 properties with residents away. 69 dwellings were under construction.

The rental stock is made up of both the formal and the informal rental market. The formal rental market is revealed through bonds lodged with Central Government tenancy services while the informal rental market is where property is either rented or provided free without the tenancy being lodged with tenancy services. As such, the total rental stock by area is estimated from the number of households reported within the Census that are neither owner nor held in a family trust. The percentage of dwellings not owned or held in a family trust in the District (the estimated rental stock) was 26.9% of the total housing stock as at March 2018. As a percentage of total properties, this is a decline of 0.7% from the 2013 Census, and a 1.2% increase compared with 2006. In nominal terms, the total rental stock has increased from 2,484 properties in 2006, to 2,892 in the 2013 Census, to a total of 3,012 properties in the 2018 Census. While the number of rental properties has increased, growth rates are poor with rental properties increasing a mere 4.1% between 2013 and 2018. This is an average of 0.8% growth in rental stock per year versus an average of 2.3% growth per

20 71 year over the period 2006 to 20138. A lower rate of homes not owned by the occupants is positive in the sense that access to home ownership is higher locally than for much of New Zealand; however, it also implies that growth in rental properties is falling short of the growth in demand. Figure 4.2: Rental stock – the percentage of occupied dwellings not owned or held in a family trust

Local rental stock per 1,000 population has been declining since 2013. In contrast, national rental stock by population has been steadily increasing over time with 120 rental properties available per 1,000 population in contrast to 97 per 1,000 population in the District.

As discussed, the availability of rental housing is measured by both private rental properties and Census data of households not owned or held in a family trust. Comparing these measures provides an indication of how the total rental stock is changing over time. Comparing these measures for the District, both the quantum of market rentals and dwellings not owned or held in a family trust, is fewer per 1,000 population than at the national level. Specifically, market rentals in the District were 51 per 1,000 population in 2018 versus 78 per 1,000 population across New Zealand, and total rental stock was 97 per 1,000 locally versus 120 per 1,000 population nationally. The local rental stock has also declined from its peak of 101 per 1,000 population between 2012 to 2014. Overall, rental stock per 1,000 population in the District has been declining since 2013 relative to nationally, where rental stock by population has been increasing over time.

8 There was a 16.4% increase in the total rental stock in the District over the period 2006 to 2013 (Statistics New Zealand, Tenure of household).

21 72 Figure 4.3: Total rental stock per 1,000 population – Manawatū District versus New Zealand

Estimating the total rental stock is not easily achieved outside Census data. For market rentals however, monthly bond and rental data provides an up-to-date picture of the private rental market in the District including growth in market rentals and the number of new bonds as a proportion of total bonds. As indicated, the number of new bonds has been declining since 2013 while growth in commercial rental properties has also slowed markedly since then.

Figure 4.4: Local market rental properties versus monthly new bonds – October 2020

22 73 4.2 Rental tenure Consistent with local rates of home ownership relative to national, Manawatū District has a lower percentage of renters across most age groups. Of note, the percentage of renters across age groups only exceeds national figures in the 75-79 year and 85+ age groups. This implies that a greater proportion of our older resident’s experience material hardship than at the national level. It also raises concerns that as rents rise, the wellbeing of our older renters on fixed incomes, will be eroded further. Figure 4.5: Renting by age group (2018 Census)

It also follows that the proportion of renters across income levels is lower in the Manawatū District than nationally. This is the case across all income levels, indicating there was better access to home ownership in the District in 2018 relative to much of New Zealand. Figure 4.6: Renting by income level (2018 Census)

23 74 Local home ownership trends from the 2018 Census indicated a higher rate of home ownership across all ethnicities compared with New Zealand. This characteristic is reflected in the proportion of renters by main ethnic group in the District relative to New Zealand. Figure 4.7: Proportion of renters by main ethnic group9

4.3 Rents and affordability Illustrated in figure 4.1, average rents in the district are rising substantially faster than local average incomes. Over the three-years to December 2020, local average rents increased by 35.1%, from $280 per week to $374 per week. This compares with a 14.7% increase in average rents nationally to an average of $461 per week over the same period. As below, the increase in local weekly rents has been particularly strong over the year to December 2020 with average rental costs rising by 14.7% compared with a 6.3% increase nationally. The rate of increase in the District over the last year is equal to growth in average rents nationally, over the last three-years.

9 Analysis is based on individual tenure consistent with the analysis of home ownership across ethnicities included in section 3.

24 75 Figure 4.8: Manawatū District average weekly rents and annual growth in rental prices

Source: MBIE rental bond data For lower quartile rents, the rate of growth is substantially higher than for median or UQ rents, again reflecting the greater impact on lower to middle income families than those who can afford to rent at the upper end of the market. Figure 4.8 below considers rental price growth over time across quartiles and differs from figure 4.1 and figure 4.8 in that it applies median price as opposed to average price. The same story however is reflected in both measures; the price of market renting is becoming unsustainable for more local families. Figure 4.9: Manawatū District LQ, Median and HQ rental price growth

25 76 Figure 4.10: HAM Rent 30% - Share of renting households spending more than 30% of income on housing costs10

Affordability for local renters has declined substantially since the early 2000s with the percentage of renting households paying more than 30% of their incomes on housing costs exceeding the national percentage in 2018. In December 2018, 32.4% of renters in the Manawatū District were spending more than 30% of their income on housing costs compared with 31.0% nationally. This compares with 2003, where a substantially lower proportion of local renters spent more than 30% of their income on housing costs than the national average (27.3% District versus 34.9% NZ). The substantial increase in rental costs since December 2018, is expected to have substantially eroded rental affordability in the District relative to the rest of New Zealand.

4.4 Wellbeing outcomes for renters The negative impact on wealth outcomes for renters relative to homeowners is discussed in section 3 of this report. Further impacts include a lack of security of housing (tenure), explained as the risk of displacement due to changes outside the control of the tenant. This could include sale of the property, requirement of the landlord for a family member to occupy the property or until recently, the withdrawal of the property from the tenant without cause. The withdrawal of a rental home has the potential to disrupt schooling and community support networks from tenants, imposing welfare costs in addition to financial costs on often vulnerable families. Recent data implies that local security of tenure has improved over the last 10-years as the ratio of new bonds to total bonds has been declining. This indicates that the turnover of rental properties has slowed substantially and that tenants are staying in their properties longer. While this is positive on the one hand, a reduction in turnover without reasonable growth in the number of rental properties as observed in the Manawatū District, implies fewer properties are available to local renters. The lack of availability of rental properties in addition to the erosion of

10 The Housing Affordability Measure (HAM) measures trends in housing affordability for the renting household. Housing Percent Measure (Housing Percent Rent) identifies the proportion of renters in an area (region, territorial authority and Auckland wards) whose rent is more than 30% of their household income. A higher number on the chart indicates more households are below the average and a lower level of affordability.

26 77 affordability has converged to drive a substantial increase in the number of local families eligible for public housing. This impact is discussed further in section 6.0 of this report. Figure 4.11 Turnover of private rental housing – 1994 to 2020

Rental tenure is also associated with poor health outcomes. From the 2018 Census, dwellings not owned or held in a family trust are almost 7 times more likely to be always damp and 3.5 times more likely to always have mould of larger than an A4 size, than homes owned, partly owned, or held in a family trust. As reflected in table 4.1, the proportion of homes that suffer from dampness and mould are also reported as lower in the Manawatū District than nationally. Table 4.1: Household dampness and mould by tenure – Manawatū District versus New Zealand (Census 2018) NEW ZEALAND MANAWATŪ DISTRICT

Total Dwellings Dwellings Total Dwellings Dwellings households owned, not owned households owned, not owned partly or held in a partly or held in a owned, or family trust owned, or family trust held in a held in a family trust family trust ALWAYS DAMP 3.0% 1.1% 7.5% 1.9% 0.8% 5.4% SOMETIMES DAMP 18.5% 13.7% 30.6% 16.2% 13.2% 25.2% NOT DAMP 78.5% 85.2% 61.9% 81.9% 86.1% 69.4%

MOULD OVER A4 SIZE - 4.3% 2.1% 8.9% 3.2% 1.9% 7.1% ALWAYS MOULD OVER A4 SIZE - 12.6% 9.5% 19.1% 10.5% 8.9% 15.2% SOMETIMES NO MOULD/MOULD 83.1% 88.4% 72.0% 86.3% 89.2% 77.7% SMALLER THAN A4 SIZE

27 78 Rental tenure is associated with lower quality housing both locally and nationally. Therefore, tenants of rental properties are more likely to suffer from health impacts of low-quality housing. By extension, this would be a particular risk for lower income families who would be less likely to secure warm, dry, and healthy housing.

“Poor housing quality can… affect people’s health. People living in houses that were damp, cold, and mouldy had more frequent colds and flu, and were more likely to suffer from asthma. They also tended to have poorer mental wellbeing than those who lived in homes without these problems.”

Statistics New Zealand, General Social Survey 2018

5.0 New Housing The rate of building, scale and price range of new builds is one of the key factors influencing housing market conditions. Current rates of new builds are strong relative to past time periods. Population growth has also been particularly strong with the rate of new dwellings in December 2020 holding at one new dwelling per 2.6 people; an improvement from 2015 of one new dwelling per 6.2 additional residents. From figure 4.1, growth in residential dwelling investment is also volatile and does not necessarily match the rate of actual or anticipated population growth. Residential housing investment also changes in response to changing demographic characteristics such as an increased need for aged residential housing. Market investment in new dwellings is less sensitive to changes in demand characteristics such as the demand for affordable housing, where the return to affordable housing for investors is far less profitable than higher quality dwellings. Another factor influencing the pace of growth in residential dwellings is resource constraints. In particular, insufficient skilled labour to undertake builds in a timely manner, limited land supply and rising costs of construction and infrastructure costs placing upward pressure on affordability. The Manawatū District has sufficient land zoned for forecast demand however the erosion of affordability implies more affordable options are needed to cater for market demand. Resource constraints and rising construction costs are also putting pressure on prices and the pace of residential development. Council is considering options for reducing pressure on the marginal price of infill development to incentivise affordable residential development in the Feilding urban area. On the upside, the Quarterly Economic Survey indicated an additional 17,600 construction jobs were created over the year to December 2020. This is promising as it implies the construction sector is scaling up to cater for increased demand. While it takes time to upskill new workers, building the capacity of the residential construction sector will support the pace and price of housing construction over the longer term. Output costs within the residential construction sector currently are rising much faster than the rate of general inflation. Specifically, over the 10-years to September 2020, output costs are estimated to ave increased by 42.5% in contrast to a 27.2% estimated increase in residential construction input costs and a 13.7% increase in the rate of general inflation (Consumer Price Index - CPI). The rate of growth in residential construction costs has placed additional pressure on the cost of new builds. These costs have flowed through to the housing market, placing upward pressure on house prices. Council has a proactive capital works programme in place to service land for new residential development. With current funding mechanisms available to local councils however, there is limited scope to fund infrastructure through any other mechanism than rates or development contributions.

28 79 Cost pressures from infrastructure development unavoidably contributes to the cost of new housing and adds to marginal house price growth across the Manawatū District housing market. Figure 5.1: Residential construction cost pressures relative to CPI

5.1 Population and housing stock changes The 2018 Census indicated there were 12,351 private and non-private dwellings in the District as at 6 March 2018. 11,391 of these dwellings were occupied private dwellings with a further 546 properties occupied but vacant on the night of the Census. A further 507 dwellings were estimated to be unoccupied while 69 dwellings were under construction. From March 2018 to December 2020, there were a further 512 new dwellings and 70 relocated dwellings consented in the District. Assuming a lag time of six-months between consent and completion of builds and relocation, the following table details the estimated housing stock in the Manawatū District as at December 2020. Table 5.1: Estimated housing stock of the Manawatū District December 2020 Housing stock Total Private occupied dwellings (2018 Census) 11,391 Vacant properties (2018 Census) 546 Unoccupied dwellings (2018 Census) 507 Dwellings under construction (2018 Census) 69 Dwellings consented between March 2018 and 446 June 2020 Relocated dwellings March 2018 to June 2020 52 Estimated Housing Stock – Dec 2020 13,011

29 80 Population growth and housing development growth rates have been increasing over time.

From September 2015 to September 2020, annual average consents for new dwellings reached 164 versus an annual average of 104 for the five years to September 2015, 137 from the period September 2005 to September 2010, and 83 for the period 2000 to 2005.

Population increased by 1.6% per annum over the five-years to September 2020 versus 1.3% for the five-years ended September 2015, 0.8% for the five-years to September 2010 and 0.1% growth per annum over the period 2000 to 2005.

Over the last five to six years, both population growth and investment in new dwellings has been strong in nominal terms. However, in terms of the number of new residential properties consented relative to population growth, the ratio of new dwellings per person has declined substantially since the early 2000s. This indicates that the rate of growth in new dwellings is not keeping up with demand; especially when we consider the increased demand for smaller homes from an ageing population and demand for public housing. This is discussed later in the report. Figure 5.2 shows new dwellings per annum, population growth and the ratio of new dwellings to population growth. As illustrated, while the number of new dwellings per annum has increased, the ratio of new dwellings to population has been weak since 2008. Based on the current average occupancy rate of 2.5 persons per household and the forecast decline in average household occupancy rates over time, the ratio of new houses to population growth needs to increase further to cater for existing and forecast demand. Figure 5.2: Population change, new dwellings, and ratio of new dwellings to population growth

30 81 Figure 5.3: Consents for new dwellings Manawatū District – 2000 to 2020

There were 2,540 building consents for new dwellings issued in the Manawatū District over the 20- years to September 2020. New dwelling consents were particularly strong over 2019 reaching a peak of 210 new dwellings. The number of new dwelling consents were also particularly strong over the period 2005 to 2008, in 2013 and then from 2017 to 2020. The high level of residential development between 2005 to 2008 and then again in 2013 is in the context of significantly lower population growth than is currently being experienced in the District. 5.2 Housing development trends Local housing development tends toward stand-along houses with substantially fewer alternative types of dwellings. Also of note, is the relative strength of retirement village development in the district relative to townhouses, flats, units, and other dwellings. Figure 5.4: Housing development trends – Manawatū District

31 82 Figure 5.5: Housing development trends – New Zealand

In contrast, across New Zealand, residential development relies less on stand-alone houses and more on typically smaller dwellings such as apartments, townhouses, flats, units, and other dwellings. This implies greater density in other parts of New Zealand than in the District and a potential mismatch between housing demand and housing supply in the District. This assertion is discussed further in section 6.0 of this report. This finding is consistent with 2018 Census data that indicates that a greater proportion of housing in the District tends to have more bedrooms, relative to New Zealand. Figure 5.6: Proportion of housing stock by bedrooms – Manawatū District and New Zealand

32 83 6.0 Public and social housing Public and social housing explains the provision of housing by Kāinga Ora (Central government), and communities and community housing providers, and is tenanted by people who are eligible for support. It includes emergency housing provisions, in addition to transitional housing and longer term subsidised public housing. It operates in the emergency housing and social housing areas of the housing continuum; in many cases with the goal of supporting greater independence of the household into assisted or private rental tenure. There is limited focus locally, on the transition of people from public and assisted rental tenure to assisted or private ownership. Figure 6.1: The housing continuum

Public housing eligibility relies on the following criteria: • Aged over 16 years. • New Zealand citizenship, permanent residence, or refugee status. • Serious housing need such as the absence of basic living facilities, overcrowding, lack of security of tenure. • Suitability of the property for medical and physical needs. • Ability to afford a private rental. • Availability of a private rental that meets the family’s needs. • Limited income and cash assets of less than $42,700.11

6.1 Public and social housing supply The Manawatū District relies predominantly on the provision of public housing from Kāinga Ora and the Manawatū Community Trust with limited public housing available through other providers. Table

11 Income threshold is $635.75 net income per week for single people or $978.06 net income per week if the applicant has a partner or children. In some instances, applicant with income or assets above these thresholds may be considered. https://www.workandincome.govt.nz/housing/find-a-house/who-can-get-public-housing.html#null

33 84 6.1 indicates the number of public and transitional houses known to be available currently, in addition to public housing stock currently planned or under construction. Table 6.1: Manawatū District Public Housing Stock

Provider Number of dwellings 1-bedroom 2-bedroon 3-bedroom 4-bedroom

Current Public Housing Stock Kāinga Ora 161 12 74 61 14 Manawatū Community Trust 205 205

Total 366 217 74 61 14

Transitional housing 16

Current Public Housing 382

Planned public housing stock Kāinga Ora 8 8

Manawatū Community Trust 15 10 5

Transitional housing 24 24

Total planned public housing 47 42 0 0 5

Estimated housing stock 429

* Kāinga Ora currently has 4 properties that are vacant. One is under repair while three are undergoing renewal and maintenance * There is estimated to be an additional 8 public housing units available via community organisations (Source - Kāinga ora)

6.2 Public housing demand Demand for public housing in the District has grown strongly over the 5-years to December 2020. Specifically, families that were eligible for public housing have increased from two in December 2015 to 93 in December 2020. This represents 45.3% growth in the number of people eligible for social housing in the district since December 2019. Figure 6.2: Public housing register – Manawatū District

34 85 The current provision of public and social housing in the district is not meeting the needs of the local community. Planned and current investment in new public housing stock is also not sufficient to meet the current demand, let alone the increase in need anticipated as a result of growth in the 65+ age group and unsustainable increases in housing costs.

Public housing demand both regionally and nationally has also increased strongly with public housing eligibility rising from 57 in September 2015 to over 1,300 in September 2020. Similarly, demand for public housing nationally has increased from 3,400 in September 2020 to over 21,000 in September 2020. This is a 23.3-fold increase in demand regionally versus a 6.3-fold increase in national eligibility for public housing over the 5-years to September 2020. Figure 6.3: Regional and national public housing register

Local trends in demand for public housing for Māori and New Zealand Europeans indicates that demand has increased across both ethnicities. Specifically, demand for public housing by Māori families has increased from two families in June 2017 to 36 in June 2020 while demand from European families has increased from 16 families in June 2017 to 32 in June 2020. Demand characteristics across ethnicities is subject to considerable variability across quarters. For example, demand for public housing from New Zealand European families fell to two in September 2017 and has been comparatively low relative to the needs of Māori over time. Of interest, the period from September 2019 to June 2020 saw a substantial rise in the number of New Zealand European families needing housing assistance.

35 86 Figure 6.4: Public housing demand across ethnicities – Manawatū District

Local demand for public and social housing is dominated by the need for one- and two-bedroom dwellings. Specifically, 80% of local public housing demand as at September 2020 was for one- and two-bedroom dwellings versus 81.0% of national public housing demand. Both locally and nationally, needs are dominated by one and two person households as opposed to the need for large dwellings to accommodate large family groups. Detailed ethnicity data is not available for the September and December quarters at the time of publication, however overall public housing demand has increased to 93 in the District from 76 in September 2020. Public housing demand will be continue to be monitored to identify impacts across ethnicities. 6.3 Priority of public housing needs The priority of public housing eligibility refers to the urgency of housing needs of applicants. Priority data for the Manawatū District is suppressed however national data and data for other parts of New Zealand provides some insight into the urgency of the housing needs of those on the housing register here in the District. Housing Priority A in the register ‘refers to applicants who are considered at risk and includes households with a severe and persistent housing need that must be addressed immediately’ compared with Housing Priority B explained as ‘…applicants who have a serious housing need and includes households with a significant need’. At territorial authority level, the proportion of families that qualified as housing priority A ranged from 72.7% in the Westland District to 100% in areas such as Southland and South Wairarapa in the September quarter 2020. Nationally, the proportion of registered families considered Priority A was 90.1% while in Palmerston North, the proportion of Priority A families was 96.1% in the same period. From the data, we can assume that at risk families with severe and persistent housing needs that must be addressed immediately accounted for between 72.7% to 100% of the total number of registered families in the District. Of note, in September 2015, only 59.1% of total applicants on the national housing register were classified as Priority A. Deteriorating conditions for families and the lack of

36 87 public housing stock available to support at risk families, is a clear indication of the dire shortage of public housing across Aotearoa and most likely, in the Manawatū District as well. Figure 6.4: Public housing priority – Manawatū District

6.4 Severe Housing Deprivation Housing deprivation by territorial authority has been difficult to quantify. While anecdotally, there is evidence of growing needs with observed homelessness increasing across much of New Zealand, until recently, there has been little evidence to understand the proportion of severe housing deprivation in the District or changes over time. National estimates in 2013 estimated that 87.9 people per 10,000 suffered severe housing deprivation which includes those without shelter, in temporary accommodation and sharing accommodation. Figures from 2018 estimate a total of 41,376 New Zealanders who suffer severe housing deprivation. This is equivalent to 88.6 people per 10,000 people, an increase of 0.7 per 10,000 people since the initial national estimate in 2013. Locally, 41.8 people per 10,000 population are estimated to suffer severe housing deprivation and are therefore unable to secure emergency or public housing even in the most dire of circumstances. This compares with 59.9 people per 10,000 across the region. There is currently a lack of time series data to compare whether rates of severe housing deprivation in the District are getting better or worse over time. Kawerau District is estimated to have the highest prevalence of housing need with 226.7 people per 10,000 estimated to suffer severe housing deprivation. At the other end of the scale, Selwyn is estimated to have the lowest level of housing deprivation with 23.3 people per 10,000 estimated to be severely housing deprived.

37 88 Table 6.2: Severe housing deprivation – Manawatū-Whanganui Region and Manawatū District

Without shelter Temporary Sharing Total severely housing accommodation accommodation deprived Area No. Rate No. Rate No. Rate No. % of Rate people p/10,000 people p/10,000 people p/10,000 people total p/10,000 people people people severely people housing deprived Manawatū 33 10.9 27 9.0 69 22.9 126 0.3 41.8 District

Manawatū- 162 6.8 279 11.7 993 41.6 1,431 3.5 59.9 Whanganui Region

7.0 Housing Assistance 7.1 Housing assistance in New Zealand Housing assistance has been provided to renters and homeowners in a wide variety of ways since the 19th Century in New Zealand. In general, these have been provided to:

• Renters in the form of accommodation supplement, special needs grants, and income related rent subsidies. • Homeowners in the form of State Advances loans, Māori Affairs loans, through to First Home Grants and more recently the Kiwisaver first home deposit scheme; and • Specific assistance targeted to particular demographic groups or housing situations (such as loans on multiply owned Māori land, or grants to community housing providers).

The scale and impact of previous housing assistance schemes was much more significant than those of today. By the end of the 1920s the state was financing nearly half of all new homes being built in New Zealand, and even in the mid-1950s state home loans accounted for 34% of all new-home mortgages. The combination of capitalising the family benefit and low-interest state mortgages helped push the national rate of home ownership from 61% to 69% in the 1950s and 1960s. Even in the 1970s when the state started to promote private-sector lending, it continued to lend to low-income home buyers and even extended lending criteria to cover renovations (helping fuel the gentrification of areas such as Ponsonby and Thorndon). Other less direct forms of housing assistance have also been provided in the past. In an economic sense, tax incentives favouring homeowners are a form of assistance that has been provided in New Zealand for several decades. Supportive regulation of housing-focussed lending institutions was also common prior to the 1990s, with the likes of Building Societies and other non-bank lending institutions providing an important source of capital for housing, especially in the regions. A stocktake of these less direct forms of assistance is beyond the scope of this report, but it is worth noting that: • Manawatū’s locally created and owned non-bank lending institutions have not survived like other regions (such as Wairarapa, Taranaki, Nelson, or Southland) • The number of non-bank lenders in New Zealand has significantly reduced since the mid- 2000s and having peaked at 6% of residential mortgage lending in 2008 they now represent just over 1%.

38 89 A range of government housing assistance schemes continue to run in New Zealand. Early schemes such as the Housing Innovation Fund aimed to grow the scale of the community housing sector, and similar schemes continue to run targeted at high-demand areas such as Auckland, Tauranga, and Queenstown. Funding assistance to local governments (such as the recent $1 billion Housing Infrastructure Fund) and private sector (such as the $350 million Residential Development Response Fund and the $250 million Land for Housing programme) are similarly focussed on high-demand areas. Manawatū receives little, if any, of this form of housing assistance.

In addition, while CHPs are eligible for central government assistance to support housing affordability for low-income tenants, local government has been excluded from this assistance via ineligibility for the Income Related Rent Subsidy. This has impacted on the wellbeing of some Council tenants where rental costs were not able to be subsidised by other means. In effect, low-income tenants of council housing are more likely to pay more for accommodation than tenants of CHPs, as a result of policy that excludes Councils from passing on the benefits of central government housing assistance for low- income households. This policy setting is both non-sensical and undermines the equity objectives of housing assistance for low income and vulnerable New Zealanders.

Access to the IRRS could also be used to fund an increase in supply of public housing by Councils and/or their housing providers. Specifically, analysis from the Manawatū Community Trust estimates they could provide an additional 30 one-and-two-bedroom dwellings in the first year if market rents were able to be collected from their current stock via access to IRRS. The Trust estimates a further 191 dwellings are required by 2030 to provide the same proportion of one- and two-bedroom properties to the community housing stock, as the Trust provides today12.

It is also worth noting that policy settings for access to Kiwisaver grants for first home buyers are not responsive to changes in house prices. For example, to quality for a first home housing grant in the Manawatū District, an existing purchase property cannot be worth more than $400,000 and the value of a new build can not exceed $500,000. The LQ price for dwellings in the Manawatū District hit $413,000 in October of 2020. This means that less than 25% of existing homes can be expected to meet the criteria for access to the housing grant. This example highlights the importance of ensuring price settings are regularly reviewed to ensure relevance to the market for which they apply.

7.1 Emergency housing needs

The substantial rise in Special Needs Grants for housing indicates a sharp deterioration in access to public and affordable housing both across the Manawatū District and nationally.

As indicated in figure 7.1, Special Needs Grants for emergency housing needs in the District increased from $3,940 in March 2018 to a total of $100,543 in June 2020. National figures indicate a similar rise in emergency housing needs with grants increasing from $6.6m in March 2018 to a total of $79.3m in June 2020. The June quarter 2020 does include much of the period that the country was in lockdown in response to COVID-19 however, more recent data on eligibility for the housing register implies that emergency housing needs remain elevated relative to typical levels.

12 Projections based on Subnational family and household projections, population by living arrangement type, and age, 2013(base)-2038 update and Subnational population projections, by age and sex, 2013 (base)-2043 update.

39 90 Figure 7.1: Special Needs Grants (Emergency Housing) – Manawatū District

Emergency housing grants by family size are consistent with the assertion that needs are dominated by smaller families and one-person households both locally and nationally.

To put the findings into context, 92.4% of the total value of emergency housing grants are for families of less than four in the District compared with 77.5% of emergency housing grants across the country. This characteristic of housing need implies that a greater proportion of public and community investment is needed in the development of quality and affordable one- and two-bedroom homes both locally and nationally. Table 7.1: Emergency Housing Special Needs Grants by family size Manawatū District Four or more Less than four Total Grants Amount Grants Amount Grants Amount s $7,685 s $92,858 105 $100,543 New Zealand Four or more Less than four Total Grants Amount Grants Amount Grants Amount 5,662 $17,870,900 33,221 $61,415,869 38,883 $79,286,769

40 91 8.0 Conclusion The purpose of the Manawatū District housing stocktake is to inform the development of a Housing Strategy to support the housing objectives of the Manawatū District Council. The findings from the analysis indicate that while housing conditions are better in the District than for some other parts of New Zealand, access to, and affordability of housing is deteriorating at a faster rate here than nationally. If the current trend continues, in 2050 we are likely to see substantial undersupply of houses for lower income families and smaller homes suitable for the ageing population. We can also expect to see a substantial escalation in severe housing deprivation and growing inequality and disparities in wealth and wellbeing between those who own property and those who do not. The following conclusions are highlighted: • Record breaking increases in local house prices are likely to exclude a greater proportion of local households from home ownership. This is particularly concerning due to stronger growth in house prices for lower quartile homes which ideally, should be accessible to families on low to middle incomes. • Alongside double-digit growth in house prices, strong increases in rental prices are diminishing the capacity of families to save for a deposit to buy a home, as more of the family income is spent on accommodation costs. Rising accommodation costs are also placing extra pressure on households to provide for other goods and services needed for health and wellbeing. • Homeowners accrue substantially higher material wealth over their lifetime. Home ownership is also becoming more dependent upon the wealth of parents; hence, intergenerational poverty is likely to be further embedded via a lack of access to family wealth to purchase a home. Property that is owned is also less likely to suffer from damp and mouldy conditions, delivering better health outcomes for property owners relative to renters. • Increasing housing costs are driving rapid growth in demand for public and social housing and emergency assistance. Public housing providers are not keeping up with the sharp increase in demand. The lack of central government attention on deteriorating housing outcomes for regional populations such as ours, is likely to result in further delays and underinvestment. • Government policy does not adequately enable and incentivise investment in undersupplied segments of the housing market, such as lower quartile and public housing. The exclusion of local government from the IRRS limits Council’s ability to build supply of social housing and to invest to meet current and forecast demand. This includes investment in much needed one- and two-bedroom properties to provide for the ageing population and smaller, more affordable housing. Central government policy that is focused on housing objectives as opposed to providers, would better support investment in public housing development. Policy interventions available to Manawatū District Council to support local housing outcomes are discussed within the Manawatū District Council Housing Programme Establishment Report. 8.1 Limitations of the study This analysis has highlighted the deterioration of housing affordability in the Manawatū District over time. In some aspects, the research has relied on national level data due to the absence of specific local data. This includes lack of access to local residential investment and indebtedness data, rental yield data, and information on the priority of families eligible for public housing in the District. While the range of national data provides insights into national trends, it would be useful to understand any differences at the local level relative to the national average and other parts of New Zealand. For example, levels of investment in new housing stock at the local level would be useful to

41 92 gauge the impact of investment on the supply of residential dwellings relative to investment in existing housing stock. This data is unlikely to become available at the subnational level. Local Accommodation supplement data was also not available. This information would be useful to determine changes to levels of income related housing support required from central government as housing costs increase over time. 8.2 Recommendations for further analysis While not the purpose of the housing stocktake, the analysis of local housing market outcomes made it difficult to exclude a policy discussion from the analysis. This is intentionally high level and included for the purpose of providing context to the discussion, the various policy approaches that have been applied by successive governments and the outcome of these policies over time. The discussion highlights the need to explore new policy tools and settings that incentivise investment in the undersupplied segments of the housing market. Recommended areas of further analysis include: • Updated forecasts of future demand for public housing based on 2020 projections of population and household growth at the SA2 level. • Further investigation into the impact of local government access to IRRS tenancies. In particular, how access to subsidies would support investment in the supply in public housing relative to future demand projections. • Analysis of rental yield data at the local level and how influential a factor this is in rental property investment. It would be particularly interesting to compare rental yields from between 2006 and 2013 when growth in rental properties was over 2% per annum, relative to rental yields over the period 2013 to 2018, when growth in rental properties was 0.8%. The influence of capital gains on rental property investment is expected to be a substantial factor in addition to the costs of capital (interest rates), and government policy. • Monitoring of central government housing investment and policy settings to gauge advocacy and investment opportunities for local government. • Keeping an eye out for financial stress from rising interest rates and the risk of eroding serviceability of mortgage debt on highly leveraged local households.

42 93 A stocktake of Manawatū District Housing (2020): Table of updated data from the Manawatū District Council Housing Programme Establishment Report Indicator Manawatū District Council A stocktake of Manawatū Housing Programme District Housing 2020 Establishment Report Average house prices June 2020 December 2020 Number of new dwellings Property Economics 2019 Statistics New Zealand and consented inhouse building consent data to December 2020 Rolling annual dwelling Manawatū District Council, Statistics New Zealand, consents July 2010 to June 2020. December 2020 House sales volumes Manawatū District Council, REINZ, December 2020 July 2010 to June 2020. Average weekly rent Manawatū District Council, MBIE rental bond data, 2015 to October 2020 December 2020 Public housing register Manawatū District Council, MSD, December 2020 March 2016 to June 2020

Council

Meeting of 18 March 2021

Business Unit: Community and Strategy Date Created: 18 February 2021

Camp Rangi Woods Trust - Council Exit From Trust

Purpose

To request Council direction and delegation to negotiate the exit of Manawatū District Council from the Camp Rangi Woods Trust.

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.

Recommendations

That Council delegates authority to the General Manager Community and Strategy to negotiate the exit of Manawatū District Council from the Camp Rangi Woods Trust.

Report prepared by: Michael Hawker Project Delivery Manager

Approved for submission by: Brent Limmer General Manager - Community and Strategy

95 1 Contribution to the Council Vision and Council Outcomes

1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:

Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand



2 Background

2.1 Camp Rangi Woods is located at Totara Reserve in the Pohangina Valley. The Camp was originally set up and run by the YMCA

2.2 The Camp Rangi Woods Trust was set up in 1993 by the YMCA, Manawatū District Council (MDC) and Manawatū Outdoor Education Centre (MOEC) to administer the Camp.

2.3 YMCA, MDC and MOEC appointed an equal number of Trustees under the original trust deed.

2.4 Camp Rangi Woods Trust was given a 30 year lease at Totara Reserve (10 years plus 2 x 10 year rights of renewal). Camp Rangi Woods Trust holds all the assets of the Trust (buildings, structures and funds).

2.5 MDC was originally involved as the registered proprietor of Totara Reserve, a Crown reserve vested in MDC. The management of Totara Reserve was transferred to Horizons Regional Council in 2012.

2.6 The Manawatū Outdoor Education Centre (MOEC) is now defunct.

2.7 During 2014 a review and series of decisions were made, as the future of Camp Rangi Woods Trust had been under discussion since the transfer of Totara Reserve to Horizons Regional Council. An option to transfer the assets to Horizons and wind up the Trust was discussed. This option was not favoured by the YMCA and was not possible under the wording of the Trust Deed. The result of the review was a modification to the Trust Deed to remove MOEC and a negotiation of management arrangements to be undertaken by Horizons.

2.8 At that point Camp Rangi Woods became a MDC Council Controlled Organisation (CCO) as MDC and YMCA each appointed 2 of the 4 Trustees (i.e. 50% each).

2.9 Although the Trust has been exempted the requirements of being a CCO, it is still required as a subsidiary of MDC to submit financial reports for the MDC Annual Report consolidations.

2.10 In October 2020 at a Council workshop agreed to modifications to the Trust Deed to enable the removal of MDC from the Trust. This would require negotiations with the YMCA.

96 3 Discussion and Options considered

3.1 MDC has no involvement with the Trust other than the appointment of Trustees and financial consolidations. The value of retaining a role with the Trust is low. The Trust has its key relationship with Horizons. Therefore this report seeks Council delegation to enable the General Manager Community and Strategy to negotiate the removal of MDC from the Trust and the Trust no longer being a CCO of Council.

4 Operational Implications

4.1 If the Council approves negotiations to exit the Camp Rangi Woods Trust then it would no longer be a CCO and Council would no longer be required to appoint Trustees to the Trust.

5 Financial implications

5.1 If the Council approves negotiations to exit the Camp Rangi Woods Trust the Trust’s financial reports would no longer be required to be incorporated in the MDC consolidated accounts.

6 Statutory Requirements

6.1 There are no specific statutory requirements associated with this report.

7 Delegations

7.1 The Council has the delegated authority to make decisions about its CCO.

8 Consultation

8.1 There are no consultation requirements for Council to exit the Trust.

9 Cultural Considerations

9.1 There are no cultural considerations associated with this report.

10 Conclusion

10.1 Council is able to provide direction on its role with Camp Rangi Woods trust.

11 Attachments

• Camp Rangi Woods Trust Deed and Amendments

97 DEED OF VARIATION OF TRUST DEED OF CAMP RANG I WOODS TRUST

z' This Deed made the day of J u.N'e 2014

BETWEEN THE YOUNG MEN’S CHRISTIAN ASSOCIATION CENTRAL INCORPORATED formerly known as Young Men's Christian Association of Palmerston North Incorporated “the Founder ”

AND MANAWATU DISTRICT COUNCIL at Feilding and THE YOUNG MEN’S CHRISTIAN ASSOCIATION CENTRAL INCORPORATED (collectively called “the Trustees”)

WHEREAS

A. The Young Men’s Christian Association of Palmerston North Incorporated and Manawatu District Council together with the Manawatu Outdoor Education Centre Trust Board established the Camp Rangi Woods Trust (“the Trust”) by Deed dated the 11th of May 1 993. (Refer Appendix 1)

B. That following application dated (he 5 lh of March 1999 to the Registrar of Incorporated Societies the Trust was incorporated as a Board under the Charitable Trusts Act 1957 on the 23'd day of March 1999. (Refer Appendix II)

C. That by unanimous resolution by the Trustees on the 22"d of July 2003 various amendments to the Trust Deed were made. (Appendix im

D. That the Manawatu Outdoor Education Centre Trust Board was dissolved on the 5 lh of May 2005. (Appendix i\o

E. That The Young Men’s Christian Association Central Incorporated is the rightful entity in respect of YMCA activities in the Manawatu formerly undertaken by Young Men’s Christian Association of Palmerston North Incorporated.

F. The remaining Trustees wish to execute these presents to take account the demise of one of its Trustees.

NOW THIS DEED WITNESSETH:

The parties acknowledge and record the demise of one of its initial trustees, the Manawatu Outdoor Education Centre Trust Board, due to its dissolution on the 5 l1' of May 2005.

vi '' jf l i c 98 2. The parties resolve not to appoint any additional trustee to the Trust and will carry out the objects and purposes of the Trust under the governance of its two remaining trustees. Accordingly the terms of clauses 4.2, and 6.1 of the Trust Deed shall be .varied as follows:

2.1 That clause 4.2 shall be read to the effect that the number of Trustees shall be not less than two.

2.2 That in clause 6.1 the words “all three of' shall be deleted.

3. In all other respects the trustees confirm the terms of the Trust Deed dated the 11lh of May 1993.

4. Schedules:

Appendix I Deed of Trust dated 11 May 1993

^13% Appendix It Application for Charitable Status dated 5 March 1999 krthe p lbh- (Jlouuntm Appendix III Amendments to Trust Deed dated 22 July 2003

c. f (U Executed by THE YOUNG MEN’S ) CHRISTIAN ASSOCIATION CENTRAL ) l .../( INCORPORATED as Founder and Trustee ) in the presence of: ) / ;pv(49 ((Vec)

For the M: District GduncU Executed by MANAWATU DISTRICT ) COUNCIL as Trustee pursuant to a ) ifriMMiifrmfimMMi resolution of Council in the presence of: ) Lorraine Vlnctnt CHIEF EXECUTIVE

/9criAA P/o^r/fpT Fw tie Manawatu District Council Council

p VfC fP- O'P-Pi c C o Camp Rangi Woods 05.06.14 Deed or Variation of Trust Deed Margaret Kc Is MAYOR JP

99 ;• \ “•7 l

I fU l One thousand THIS DEED made the day of nine hundred and ninety three (1993) frti^ee-Av^i ASSOCIAHOH* (VMCA) ("the BETWEEN YOUNG MEN’S CHRISTIAN Founder")

YOUNG MEN'S MAN AW ATI) DISTRICT’ COUNCIL AND (Yy ?VyJ CHRISTIAN ASSOCIATION a (YMCA) and MANAY/AXU (collectively "the

Trustees")

BACKGROUND

A, The founder over a substantial period of time has established buildings known..as Camp R&ngi Woods located on. the Totara .Reserve in, the Pobanglna VaUnyand 'has conducted therefrom recreational canips for children and school groups,

B. Totara Reserve is a Crown Reserve vested in and administered by the Manawatu District Council

C. MOEC ivS a Charitable Trust established to foster outdoor education amongst all people, It has agreed to manage the day-to-day operation of Camp Rang! Woods.

D. The Trustees have agreed to establish this Trust for the charitable purpose (inter alia) of maintaining and managing Camp Rangi Woods.

E. The Manawatu District Council as registered proprietor of the Totara Reserve has agreed to grant a Lease to the. Trust of the land occupied by Camp Rangi Woods for a term of ten (10) years with two (2) rights of A Iv A ! \ 100 At $ ole i;

renewal of ten (10) years each upon terms and conditions consistent with Section 54 and with the First Schedule of the Reserves Act 1977.

F. The Trustees have agreed to hold the Lease and to administer Camp Rangi Woods for the purposes and on the Trusts set out in this Deed.

NOW THBRBFORB THIS DEED WITNESSES

1. NAME )

1.1 The Trust constituted by this Deed shall be called the "CAMP RANGI WOODS TRUST1.

2.0 . IInterpr OTAIKIN

2.1 Feu tlie-pniposes of this Deed;

"Chairman ’1 means the Chairman appointed under paragraph 6 of the Schedule,

"The Secretary" means the Secretary appointed under paragraph 76 of the

. Schedule.

"The Trust" means the "Camp Rangi Woods Trust" constituted by this Deed.

"The Trustees" means the Trustees hereinbefore mentioned or otherwise

the Trustees hereof for the time being.

"Tlie Trust Property" means: Rangi Woods (i) The Lease of the buildings and land known as Camp r-\4"' T \C\ It v ( "v. 101 W •'w

to be granted by the Manawatu District Counci] and held by the Trustees for the purposes of the Trust,

(ii) All moneys investments and property, both real and personal which may be received and accepted by the Trustees as additions to the Trust Property; and

(iii) The investments and properties from time to time representing the above and accretions to those investments and properties, )

"Income" means:

0) Ail net income being dividends, rent, interest or other income

derived from the Trust Property, as arid when the same shall be received; and

'(h) Ai! net income from business activities, as and when the same shall be" received and finally determined for each financial year,

after payment of all expenses relating to the Trust Property. Those

expenses shall include all expenses and outgoings related to the

administration, working, management and maintenance of the Trust Property. In particular they shall include all rates, taxes, insurance premiums, depreciation charges, repairs or maintenance, interest, rent, salary or other outgoings of any kind however payable, or chargeable.

2.2 If not inconsistent with the context hereof words importing the singular

number include the plural number and words importing the plural number

include the singular number, and words importing the masculine gender include females,

u 3 / A> U- V o ck 102 w

3.0 ESTABLISHMENT OF TRUST AND PURPOSE

3.1 The Trustees acknowledge that they will take the Lease of Camp Rangi Woods and any other assets settled on the Trust UPON TRUST and will stand possessed of the Trust property to apply the same for the objects and purposes set out in Clause 3.2

3.2 The objects and purposes of the Trust to the extent that they are charitable purposes are as follows: ■ '' )

(i) To maintain and develop the facilities of Camp Rangi Woods for educational and recreational use.

:(ii) To foster, promote, facilitate and encourage through education the safe and sound practices of ah .outdoor pursuits, knowledge nature and understanding wxd respect for the environment. ■ • i/j/U/fCPy-w Af.^t, • ' 2-2 - £>"). oy , I / . ' (iii) To develop and conduct educational and recreational programmes for persons of all ages. ZZ.07®J

4.0 TRUSTEES

4,1 The retirement of trustees and appointment of new trustees is governed by the provisions of the Trustee Act 1956.

it is their intention that the number of Trustees 4.2 The Trustees declare that ' i shall not be fewer than three. ■

4.3 Subject to Clause 7,1. herein resolutions of the Trustees shall be made by

majority decision. A C_A> UbCi '(Asy _ ' -b. 4 A 103 .1 ■' V"

4,4 Each Trustee shall appoint two representatives who shall collectively, constitute a Board of Management (hereinafter called The Board"). Such . representatives may be removed and replaced by alternative

. representatives by the Trustees at any time. Each Trustee shall at ull times maintain two representatives on the Board;

4.5 The procedure of the Board appointed by the Trustees shall be regulated

in accordance with the provisions contained in the Schedule. The Trustees

shall have power to amend the provisions of the Schedule whether in ) whole or in part. •II

4.6 The Trustees shall have the powers and discretions conferred on them from time to time by the Trustee Act 1956. r

>! 5.0 INCORPORATION : i /

5,1 The Trustees may at any time at their discretion and at the expense of (M ,! • 1 Trust incorporate the Trust as a Board under the provisions of Part H of i the Charitable Trusts Act 1957. 1 ) ft !; i 6.0 EXECUTION OF DOCUMENTS i;.

J i '••' 1 • 'ill 6.1 Any document requiring execution by the Trust shall be executed by all, . three of the Trustees in compliance with the formalities required for each. ■ individual Trustee

7.0 REVOCATION OR ADDITION t

7.1 Resolutions revoking or varying or adding to any of the provisions of these ( I presents shall be carried by the Trustees unanimously. tUoi.ty'y rw \fl i J i1 V KL, vV 5 x •A •vLr-' o A r V 104 r\ I t_l /

8.0 WINDING UP

•. — Vtplpi) ! ,i 8.1 The Trust may be wound up at any time on the passing of a resolution, to f wind tip carried by a two-thirds majority of the Trustees present and voting ■' i’i , at a meeting called for the purpose on not less than fourteen (14) days j notice in writing delivered to the registered office of each Trustee; member; lil r 8,2 If at any time the objects of the Trust shall fail or if for any other reason ) the purposes hereof shall become wholly frustrated and incapable of being1 carried out then and in such case the Trustees shall proceed to wind up

the Trust. 1 • 1 “r

8,3 Upon a winding nr: for any reason the surplus assets ■ and Wnd; of ibe'. Trust after payment

in New Zealanuis^k^iubaritablejiccording to the law of New Zesdaud • r may be detennineo oy the Tr-ttssees or in default of their deter/umatTn Vt; may be decided on application to a Judge of the High Court of heW Zealand. — f&vnll.oi. i

IN WITNESS WHEREOF these presents have been executed the day and yeai'j! first hereinbefore written,

J 1 1 J; G*.AT- / v -Yi § I (cbtunton i n Q by YOUNG MfeN’S ) t 1 W: '»• CHRISTIAN ASSOCIATION ) A TA au C'W'/ Nhuw X as Founder in the presence of; ) w N? An' CA % i\sHm / Of 1 1( ! K vC 7/p // i

i / > ,; ? a; .JV. i.i r 105 bs \ >* !

’■ w I1

P/J/ -ft ■'>/ w i. SKMED by MANAWATU ) The \ as ) F cT"n d Oi 'C. Trustee in the presence oh ) •Al

fe. x! i'

^SJJSW'1 fV-iio/i

'"“S,

" <-l i > v h Souj U C€r^fJZAiL /''Aia/A cb6/T i ■ I

. ,1 )

AbV rmi \1A I SIGNED by YOUNG MEN'S ) /g / Commnn ^ CHRISTIAN ASSOCIATION ) l ,;

I / /’ :) {. y-s- ■ v' C^-- .... i^fwT' ■'I 3^"' C

.. ) SIGNED by MANAWATU ) : OUTDOOR EDUCATION ) a ; £OU'Jf:< I!M jn (he |) \) ■4$ CENTRE as^ri^tee mc O ,.ii ^\Y ;■ ) i t T^t- '/$> o I presence of: NX, o Coi'i /> n m S^i< z ■t :■ I, the presence of: ) |A o- rm%i

&**{]& t£j^\ /V^ , i' (

/ \V j ;n U

I , 7:.

i! 106 i.: J-'L.'w OJL

«) THE SCHEDULE i !' :|| PEonEmiRAT, -rules OF BOAEB-QOMAfiEMM: I'

: v

1, The Board shall have absolute management and entire control of the Trust --i Property and ma^from time to time malre such rules and regulations (not i being inconsistent with the general purposes and objects of the Trust and tlie j, provisions of this Deed nor with the terms of the Deed of Lease of Caipp^ Rangi Woods) as they may deem necessary or expedient for the management j; ) of the Trust Property. A -

■ , t ) • >r 2. The Board may appoint such person, or body as it thinks fit from time to tirndj; to care for the date-to-day maintenance and management mf Camp Rahgj':! 1 1 I Woods iiiekulmg the organisation of. course's. -The..initial Manager shall

. '.v .the Manawatu Outdoor Education Centre and .theienns of .its .management shall be established by the Board and slnCl-be .b. wTitten form.

3. Tire Board may meet together for the despatch of business, adjourn ’'.andi otherwise regulate their meetings as they think fit. Questions arising at. pny| meeting shall be decided by a majority of votes and every decision so ro.pde ) ' i'' f shall be final and binding on all the Trustees. In the case of equality of vpte^ the Chairman shall have a second or casting vote,

4. The quorum for meetings of the Board shall be three provided th.at np meeting shall take place unless each of the Trustees is represented at the ' t meeting, "t

•! 5. The Board shall appoint a Chairman of their meetings and determine th|' period for which he is to hold office, but if no such Chairman is elected, or not present within fifteen minutes after thfe if at any meeting the Chairman is . i time appointed for holding the meeting those present may choose ’one dir their number to be Chairman of thepmeeting. r\v- ,/ Y^-; cL' . s 107 Qk I ",w

! a Board 14 6, The Board may appoint a Secretary who may bat need not be b ■,. ■ r member, and the Secretary may be appointed on such terms and conditions ft : s,b ; and with such/remuneration as the Board considers fit, Any Secretary' it hb, »o7.o'j, \ ■ y.1 .'ji by the Board, appointed may beremoved i i ■f

'i ' 1 1 ' to be kept minutes of all their meetings and '.^y, f| 7, The Board shall cause I. ■ V extract, from any minute purporting to be signed by the ChairMan |j) minute or ■r 'h" h shah 1 or Acting Chairman of the meeting at which, such minute was confirmed :i be sufficient evidence without, further proof of the matters therein contaiheih ) ■i « as.>theyT 8, The Board shall keep an account or accounts at such bank or banks .ajid/v shall from time to time determine and cheques shall be drawn signed 11 41,4 endorsed by such person or persons as the Board shall from time to :T i’l 1 . .• tdirect, A

•1 .ti accountant;:'- • •V "9.. •••••AS-moneys payable to the Board n?ay be-,paid -to any secretary, pft or other officer appointed by the Board for .the purpose and the receipt ■'( it such ’ secretary, accountant or other officer, 'shall -be a full and sufficienti. discharge for all moneys so payable.

) all agsptSf 10, The Board shall cause proper books of account to be kept showing received and disbursed by-th,d comprising the Trust Properly and all moneys ‘ ',,’,1 annual accounts which shall be audited by a person, Board and shall prepare .'■■Vi] ' ■ '' who shall be appointed by the Board as auditor, i-

•I

one meeting on each calendar year (except the year irr 11. The Board shall hold 1 1 i*'

which this Trust Deed is executed) which shall be called the Annual Genera)

Meeting and the accounts of the Trust shall, be placed before this meeting for, approval. The first Annual General Meeting shall be held within fifteen (iiSi) . .1 ■ i(

months from the date hereof and each subsequent Annual General Meeting

shall be held not later than twelve (12) months after the date of the previous! 4 ,1 meeting. 1 40V.

aa ; 9 V V 108 II ‘I \W'

! •• i V i.'

/ it 12, A member of the / Board may be paid out “l of pocket expenses incurred the authority with 1, of the i Board or incurred in /■ .i attending meetings of. Any the Trustees,"; member of the Board being a professional ,l if. person may charge for ’ally'i| professional services rendered by him to the Trust. I Air honorarium may, be paid to the members of the Board for attendance at meetings at meeting such rateptyhij, as is fixed from time-to time as the Board determines IwhsT). O'} 13, In ' if! any event where the Board is unable to make a decision on any matter the . jj! question shall be referred back to the Trustees 'i ) who shall resolve the question: and shall, direct 1 the Board as to i' dii the procedure it shall adopt, . r % ■ Til Ai(A'..,’ ity; e-ns, fLl'QiQ} m

ki !/ n.i t 0

i 4

■iii

...i !■ 1

■ II V ' t i 109 10 i t r!l 71

THE CHARITABLE TRUSTS ACT 1957

APPLICATION FOR INCORPORATION OF TRUSTEES AS A BOARD

MAN A WATU DISTRICT COUNCIL at FeiJdijig; the YOUNG MEN'S CHRISTIAN

ASSOCIATION OF PALMERSTON NORTH INCORPORATED (incorrectly

described in the Trust Deed as Young Men's Christian Association Palmerston North);

and MANAWATU OUTDOOR EDUCATION CENTRE TRUST BOARD (incorrectly named in the Trust Deed as Manawatu Outdoor Education Centre) being

Trustees for the CAMP RANG I WOODS TRUST HEREBY APPLY to be incorporated as a Board unde)' the provisions of tire Charitable Trusts Act 1957.

2. We desire the name of the Board to be CAMP RANGI WOODS TRUST BOARD.

3 The registered office of the Board is to be at the Manawatu District Council at 135 Manchester Street, Feilcling.

4. This application is made with the authority of the Board by way of unanimous consent

at its meeting of 29 April 1998,

5 Camp Rangi Woods Trust is not itself incorporated.

6. The following documents are attached to this applicalion:- Deed of Trust dated 11 May 1998 (copy)

Letter dated 23 October 1998 of Companies Office Solicitor (copy)

Name approval dated 27 August 1998

/_ i')' / DATED this j day of Aw y 1— 1996j

CAMPR WTR.APP

Ni I'M

110 - 2 -

THE COMMON SEAL of MANAWATU ) xS^J. ls'p\ DISTRICT COUNCIL was hereunto ) ii/g’s i>yr»'^\ Coirti-''011 \ Sj affixed pursuant to a resolution of Council ) If in tire presence of:- ) /; /\ \ u.

nH I lEi't&Cp'F dtndfft1-1 * 'i> ii■' ■|! i

xCaTO/,u. THE COMMON SEAL of YOUNG MEN'S ) T/' CHRISTIAN ASSOCIATION OF ) /V7 § / (A, p mm mi t r >— .* - t~. PALMERSTON NORTH INCORPORATED) •i-'

•O,'' \ SraJ was hereunto affixed in the presence of:- ) O I' 1 1! I-. sEHn)ii EE ^_____ -O \ . ,i 7, , VlCC i-rJJf / ) / / XT' \ THE COMMON SEAL of MANAWATU ) E Qiii Yt 0'} OUTDOOR EDUCATION CENTRE TRUST ) ,C«"til I - i l fi / /, BOARD was hereuntO'^ffixed in the presence of:- ) s' / \ JXX X;. Stefan <

CA MI^WTB.APP

111 m

AMENDMENTS TO THE TRUST DEED DATED THE 11th DAY OF MAY 1993 OF CAMP RANGI WOODS TRUST

(As passed by unanimous Resolution of the Trustees of the Board heid on the. 22nd day of July 2003)

1. Purpose

That clause 3.2(i) shall be deleted and the following substituted:-

“3.2(1) To maintain and develop the facilities of Camp Rangi Woods with the goal of improving the conditions of life for the public at large by providing them with opportunities for educational and recreational use of the Camp.”

That clauses 3.2(h) and 3.2(iii) shall have added to each of them the words

“within New Zealand”

at the end of each clause.

2. Revocation or Addition

That clause 7.1 be amended by adding the folloAA'ing words at the end of the clause:-

“PROV1DED THAT no additional alteration of the charitable objects, the persona] benefit clause (Rules 6. 12 and 14 of the Schedule to the Trust Deed) or the winding up clause shall be approved without the prior written consent of the Inland Revenue Department.”

3. Winding Up

That clause 8.1 shall be amended by adding the following words at the commencement of the clause:- 0 “Subject to the prior written consent of the Inland Revenue £ .} r Department” 8 §uj'fntat clause 8.3 shall be deleted and the following substituted:- IU D x'ap

“8.3 Upon winding up for any reason the surplus assets and funds of the Trust after payment of all liabilities shall be applied to itsE Lil charitable puiposes or transferred to some other charitable O II organisation within New Zealand having a similar purpose to the Trust as may be determined by the Trustees or in default of

cnmprungiwoods trustdeecl amendments 112 their determination as may be decided on application to a Judge of the High Court of New Zealand.”

4. Schedule - Rules of the Board

❖ Rule 1 -

That the words “subject to the written consent of the inland Revenue Department’' shall be inserted after the word 'may' in the second line.

4- Rule 6 -

That the words “Subject to the requirements of Rule Id hereafter ...” shall be inserted at the commencement of this rule.

❖ Rule 12 -

That the word “reasonable” shall be inserted after the word ‘paid' and before the word ‘honorarium ’ in this Rule.

❖ New Rule 14

14.1 Any income, benefit or advantage shall he applied to the charitable purpose of the Trust.

14.2 No member of the Trust or any person associated with a member shall participate in or materially influence any decision made by the Trust in respect of the payment to or on behalf of that member or associated person of any income, benefit or advantage whatsoever.

14.3 Any such income paid shall he reasonable and relative to that which would be paid in an amis length transaction (being the open market value).

14.4 The provisions and effect of this clause shall not be removed from these Rules and shall be included and implied into any document replacing these Rules,

THE COMMON SEAL of MAN AW ATI) ) a i : 1/ DISTRICT COUNCIL was hereunto ) affixed pursuant to a resolution of Council ) in the presence of:- ) V ‘x ...... -mC- A..... —..A npi^fc. ■''X

\vl r. cHief ex&.cu.ff'Jo. cnmprangiwoods trustdeed amendments 113 "4 ruii THE COMMON SEAL of YOUNG ) f§{ fiBrnmon^ t. MEN’S CHRISTIAN ASSOCIATION ) OF PALMERSTON NORTH ) \ IN CORPORATE!) was hereunto \ /H, )KA ^ .^.’ V OF THE i l)/i affixed in the presence of:- V A ) /' fei -/vO i

/> M ^ (J(63

THE COMMON SEAL of MANAWATU ) OUTDOOR EDUCATION CENTRE ) A TRUST BOARD was hereunto affixed • U in the presence of:- ) t ■ V - AM , 0>//l'

cimipruniiiwoods Irusldeed .imeiKtmenu 114 < V

.wi,!,,,,,/Economic \ *1004819299,6* Development VJE^ Jj A< o n a / a D li o n J , /ffifOuhlyc 1 -iigpiteSlBsi.t, ^

Declaration of Dissolution of Charitable Trust Section 26(1) of the Charitable Trusts Act 1957

I, Maata Kolove Lavulo, an Assistant Registrar of Incorporated Societies at Auckland, solemnly and sincerely declare that I am satisfied that the MANAWATU OUTDOOR EDUCATION CENTRE TRUST BOARD 493196 is no longer carrying on its operations and that it is dissolved as from this date.

AND 1 make this solemn declaration conscientiously believing it to be true and by virtue of the Oaths and Declarations Act 1957.

Declared at Auckland ,/ this 5th day of May 2005 before me: ^ Xu

Peter Weir Solicitor of the High Court of New Zealand

For iuhlrt-ks details see reverse

115

Council

Meeting of 18 March 2021

Business Unit: Community and Strategy Date Created: 23 February 2021

Manawatu Youth Council and Community Committee Minutes - February 2021

Purpose

To present minutes from recent meetings of the Manawatū Youth Council and Community Committees for information.

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.

Recommendations

That the Council receive the minutes of the Community Committees and the Manawatū Youth Council meetings.

Report prepared by: Allie Dunn Governance Team Leader

Approved for submission by: Brent Limmer General Manager - Community and Strategy

1 Contribution to the Council Vision and Council Outcomes

1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:

Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand

116 2 Background

2.1 Under the Council’s Community Committees Policy, a number of Community Committees were established as advisory bodies in their communities to assist the Council in its responsibilities to that community.

2.2 The Community Committees are an informal link between the Council and the community whereby an exchange of information, opinions, proposals, recommendations and decisions can take place. Community Committees are empowered to present comprehensive submissions to Council’s Long Term Plans and Annual Plans.

2.3 The Manawatū Youth Council was recently formed to replace the Manawatū District Youth Ambassadors initiative that was founded in 2012.

2.4 The purpose of the Youth Council is to:

• Strengthen engagement between Manawatū District Council and young people and build young people’s knowledge of Community, Council and Central Government processes to enable them to participate in community decision-making processes.

• Assist and advise the Manawatū District Council on how it can be: a District full of opportunities that empower young people; a District that inspires young people; and a District that uses meaningful engagement to gain insight into the needs of young people.

• Develop the skills and capabilities of its members as leaders within our community.

• Encourage youth participation in civic affairs and provide a youth perspective into District issues, policies and future planning.

• Create tangible positive outcomes for our youth and wider community.

2.5 A Liaison Councillor is appointed to each Community Committee, and to the Manawatū Youth Council. The role of the Liaison Councillor is to assist with advice on Council processes, and to provide updates on matters of interest.

3 Discussion and Options considered

3.1 Each active Community Committee has a Terms of Reference which includes how often the committee meets and its administrative procedures.

3.2 The Community Committees provide a copy of the minutes of their meetings to Council for information.

3.3 As part of their close working relationship with the Council, the minutes of Manawatū Youth Council meetings are provided for information.

4 Operational Implications

4.1 There are no capital / operating expenditure implications or maintenance costs associated with this report.

117 5 Financial implications

5.1 There are no financial implications associated with this matter.

6 Statutory Requirements

6.1 There are no statutory requirements associated with this matter.

7 Delegations

7.1 The Council has authority to consider this matter.

8 Consultation

8.1 There are no community consultation requirements associated with this report.

9 Cultural Considerations

9.1 There are no cultural considerations associated with this report.

10 Conclusion

10.1 The Manawatū Youth Council and each Community Committee provide the Council with a copy of the minutes of their meetings. The minutes received recently are appended for Council information and receipt.

11 Attachments • Minutes from recent Manawatū Youth Council and Community Committee meetings

118 MANAWATU DISTRICT YOUTH COUNCIL

MEETING MINUTES

1 FEBRUARY 2021

Meeting commenced: 5:50pm

PRESENT

- Youth Council Members; Luca Luoni, Sarah Lockhart, Kate Jopp, Megan Karatea, Zoe Lister, Sadie Bruce, Jesse Devonshire - Councilor Heather Gee-Taylor – Council liaison - Barbara Bowling – Youth Council Support - Alex Short – Youth Council Support - Vicki Wills – Feilding & District Promotions, and Feilding Public Library - Councilor Hillary Humphries

APOLOGIES

- Shane Casey - Katelyn Anderson - Eric Schuster - Patrick Coogan - Garth Martin

Moved Kate Jopp Seconded Jesse Devonshire Motion Carried

MEETING MINUTES:

1. WELCOME

2. CONFLICTS OF INTEREST • A conflict of Interest: “A situation where a person is in a position to derive personal benefit from actions or decisions made here today.” • Councilors are reminded to always declare any conflicts of interest they may have with respect to certain items on the agenda.

3. INTRODUCTION OF NEW COUNCILLORS AND RETURNING COUNCILLORS

Welcome everyone! Super excited to have you around and looking forward to all the different concepts and ideas that you bring forward.

119

4. FORMALISATION OF MEETING DATES FOR 2021

Luca Luoni makes the motion that the meeting dates proposed are a formalised and living document.

Moved Sadie Bruce Seconded Kate Jopp Motion Carried

5. YOUTH WEEK 2021

Colour Run

We are looking to pencil in the colour-run event in the calendar so we can have it locked in – do it as part of youth week. Date options: 9th or the 16th of May 2021.

Action Point: Will discuss with Eric and Shane at the next meeting.

Youth Week

Vicki Wills: Feilding Promotions are looking to partner with MDYC to do things for Youth. Looking to start delivering on actions put forward at the end of last year – do another community event during Youth Week. What sort of community ideas would we want for youth? Ideas include:

- Fashion parades - Interviews on the radio - Outdoor movie night - Rock fest - Bands etc, smoke free rock quest, concert, partnership with other youth agencies like youth line etc, MPR, radio, sound systems etc. - Alex Short suggested: A sports weekend; capture the flag, bullrush, fun competition during school holidays. Boot Camp – army/airforce – mud, camo etc, Cactus is on at the same time - Murder Mystery – at library

Further Ideas:

Short Public information videos – Doctors Appointments, Job Application Process, Workshop on CVs and Cover Letters, Raising awareness of body image, being safe online, mental health, public information and why we wanted to be youth ambassadors, up the profile of youth in the district, only naughty children are exposed through library and skate park

Mini workshops – vegetable gardens, young enterprise, make stuff, side hussles, battle of the bands, talents etc, young enterprise website, change maker in the community, growing NZ innovation, BP business challenge, 9 week program for start-ups for year 10 and 11 students, budgeting, banking, impulse buying etc, seminars at the library. Life skills: changing tyres, leaky taps etc.

Theme: we are stronger together – what does ‘we’, ‘stronger’, and ‘together’ look like?

120

6. MTFJ – WORK EXPOSURE FUNDING

Funding Received: $3000 to spend on career event/activity etc to get youth in district exposed to work place etc. Career focused. Two options as below:

1. Tour concepts: we take youth to various work-places to so everyone can experience different work environments/jobs/roles.

2. Second option: an expo based on the armed forces – army/airforce/navy/police/fire service/St Johns etc, held at grounds in Manawatu etc. Connect with talent central.

Application submitted by Luca attached to minutes. Thank you Luca for your time and success with the application!

Ideas for Work Expo Day

- Agriculture/Ovation - Norwoods - Evolve fitness - Mechanic - Trades i. Builders ii. Plumbers iii. Electricians - Hospitality/McDonalds/Rosebowl - Health/nurses/DHB - Design – graphic/textiles/fashion/architecture - Teachers - Higgins construction/trucks etc - Veterinarians

Dates: July the 10th to 25th are school holidays. Thursday suits: 1st of July Thursday. One tour in am and one in pm incase people want to go to one/other/both.

7. OVERVIEW OF MDYC CODE OF CONDUCT AND TERMS OF REFERENCE

Key Points:

Relationship with Others – maintain integrity, within council, stick as team, and outside with public. Thanks Luca for the inspiration. Focus on issues at hand rather than personalities. Confidence in council. Treat everyone with respect they deserve. Confidentiality. We value everyone’s engagement, ideas/opinions and brain power, the more minds the more ideas we will generate.

EVERYONE NEEDS TO MAKE AN EFFORT TO MAKE THE MEETINGS - ENGAGEMENT IS ESSENTIAL

121

8. UPCOMING EVENTS & OBJECTIVES

Luca Luoni & Zoe Lister to make action plan/calendar/working document: includes Field Days, Colour Run, Tour etc, and Whanau day 7th March Sunday @ Victoria Park.

9. LATE ITEMS/ACTIONS FOR MEMBERS

Luca Luoni: Update FB page with new members and remove old members.

Katelyn Anderson: Marketing role? To be further discussed

Sarah Lockhart: Pinned post on page with cell phone numbers/contacts

Kate Jopp made motion that all previous councilors are to be removed from private FB page

Moved Luca Luoni Seconded Zoe Lister Motion Carried

10. NEXT AGENDA 1. Field Days – Manawatu District Council/CEDA/Feilding Promotions in a stall 2. Roles/marketing role discussion?

NEXT MEETING TO BE HELD VIA ZOOM, MONDAY 15TH FEBRUARY @ 7:00PM

Meeting adjourned: 7:12pm

122 MANAWATU DISTRICT YOUTH COUNCIL

MEETING MINUTES

15 FEBRUARY 2021

Meeting commenced: 7:02pm

PRESENT

- Youth Council Members; Luca Luoni, Sarah Lockhart, Kate Jopp, Zoe Lister, Sadie Bruce, Jesse Devonshire, Patrick Coogan, Katelyn Anderson, - Councilor Heather Gee-Taylor - Councilor Shane Casey - Barbara Bowling - Shelley Ashton – Manawatu District Council - Matt McKay – Manawatu District Council - Rebecca Bell – Manawatu District Council

APOLOGIES

- Megan Karatea - Garth Martin - Alex Short

Moved Kate Jopp Seconded Sadie Bruce Motion Carried

MEETING MINUTES:

1. CONFLICTS OF INTEREST A conflict of Interest: “A situation where a person is in a position to derive personal benefit from actions or decisions made here today.” Councilors are reminded to always declare any conflicts of interest they may have with respect to certain items on the agenda. Confirmation of Interest

2. LONG TERM PLAN

Rebecca Bell: what are we saving up for?

Shelley Ashton

Good idea to have something in mind to spend money on. Good practice to accumulate money and make a plan so that you are focusing your income on where it needs to go. Rebecca would like Youth Council to be an advocate for the campaign around improving the printed feedback forms.

123 Long Term Plan

Long term plan is council’s budget for what it’s going to spend money on over next 10 years, the cost to do these things, and a budget for activities. The document is written for 10 years, yet reviewed and updated every three years. Focus on issues around waste management, parks and reserves, Kowhai park, storm water management and so forth.

Rebecca Bell

Rebecca’s team are working on updating the long term plan through identifying the challenges that the district will face over this time period.

1. Should the council support owners of buildings which are earthquake prone? Should the rates of rate payers go towards supporting these business owners? 2. Should more money be made available to council to fund/support community events? For example Christmas Parade, colour run, gravel and tar etc.

ACTION: PLEASE READ THE DOCUMENT AND PROVIDE FEEDBACK AROUND THE TWO ISSUES MENTIONED ABOVE.

However, feedback is welcomed around the entire document. Feedback required from various perspectives;

a. An individual b. A member of the Youth Council c. Share links/the message around providing feedback

Matt McKay

District Plan Review

What does the future look like? Important to look at Feilding and the Manawatu region. What does the rule book/district plan look like? How do we encourage growth? We need to engage in order to have a say around what we want the region to look like.

10-year plan is centered around the council and council activities. District plan issues include subdivision, and all things that apply to land are within the district plan.

3. MANAWATU DISTRICT COUNCIL REFRESH VIDEO

Zoe Lister and Luca Luoni spoke regarding the filming of MDC’s Town refresh video involving youth in the community. Wanting to get a youth perspective/large scale youth events etc, bring Youth back into the centre etc. Zoe and Luca are to attend as interviewers. Thank you Luca and Zoe!

4. YOUTH WEEK 2021

Saturday 8th May to Sunday 16th May. Working alongside Feilding District Promotions and Activities. Market for Youth, discussed side hussles and talent within the community.

Planned date for the Colour Run is the day after the Feilding High School ball.

124 Luca Luoni made the motion that the original date of the colour run is moved from the 8th of May as it clashes with other activities.

Moved Luca Luoni Seconded Kate Jopp Motion Carried

5. GENERAL BUSINESS

Luca Luoni made the motion that the Youth Council amends the terms of reference regarding the meeting attendance of Youth Councilors, to change it to “Your term will be reviewed after missing three consecutive meetings with/without apology, or three meetings throughout the year without an apology.”

Moved Luca Luoni Seconded Kate Jopp Motion Carried

Leadership Weekend

Any ideas for the leadership weekend? Hold the leadership weekend sooner rather than later, good to bring team together asap.

River Valley is really cool, lodge has everything we need. Right environment. Rangitikei Youth Council could be good to accommodate. Would be nice to meet/interact with them.

Creative Communities Scheme

Easy to fill in the form. Patrick and Kate to fill in the form together please. Due 1 March. Please outline skeleton outline of the evening, job allocation etc.

6. NEXT AGENDA 1. Children’s Day/Whanua Day.

NEXT MEETING TO BE HELD IN THE COUNCIL CHAMBERS, MONDAY 1ST MARCH @ 5:30PM. DINNER STARTING 5:30PM, MEETING @ 5:45PM.

Meeting adjourned: 7:59pm

125

MANAWATU DISTRICT YOUTH COUNCIL

MEETING MINUTES

1 MARCH 2021

Meeting commenced: 5:45pm

PRESENT

- Youth Council Members; Luca Luoni, Sarah Lockhart, Kate Jopp, Meagan Karatea, Zoe Lister, Sadie Bruce, Jesse Devonshire, Katelyn Anderson, Patrick Coogan, Garth Martin - Councilor Heather Gee-Taylor – Council liaison - Councilor Shane Casey - Eric Schuster – Support for Youth Councilors - Barbara Bowling – Youth Council Support

APOLOGIES

- Alex Short

Moved Luca Luoni Seconded Sadie Bruce Motion Carried

MEETING MINUTES:

1. WELCOME

3. CONFIRMATION OF PREVIOUS MEETING MINUTES

Moved Luca Luoni Seconded Jesse Devonshire Motion Carried

4. LONG TERM PLAN

We heard from MDC member Rebecca Bell, regarding the Long Term Plan. On the 25th of March 2021 the document will be finalized. Sarah to then distribute to members, please request either a hard or electronic version (electronic is preferable). We can read and report back on.

126 5. WHANAU DAY

Postponed until Sunday the 21st of March due to Level Two Covid-19. Centurium for Feilding High School is the same day. Is this something we have the man power to support with?

Mayor has asked for us to help with Traffic and Crowd Management.

Luca made the motion that we cannot attend Whanau Day and we will not be available to help.

Moved Luca Luoni Seconded Sadie Bruce Motion Carried

6. YOUTH WEEK 2021 & CREATIVE COMMUNITIES SCHEME

Runs from 8th of May to 16th of May. Vicky spoke with us at the first meeting about running a series of events and how we can help to organise these.

1. Rockfest 2. Battle of the bands 3. Promotional videos around the education/mental health etc 4. Youth seating area and competition for artwork or something similar

To be conjoint with the Youth Festival; stalls for selling things, side hussles, live bands, performed by young people within the community.

Pre-registration compulsory and further from that, could open it up to other age groups if need be.

Friday 14th of May. Bands, dance groups, lights, theme.

Meagan Karatea to contact FHS music department. Ask for Flyers.

Luca Luoni to ask Hata Paroa.

Kate made the motion that we hold the Youth Week and Creative Communities Scheme on the 14th of May 2021.

Moved Kate Jopp Seconded Zoe Lister Motion Carried

7. EASTERN AND CENTRAL COMMUNITY TRUST YOUTH FUND - ECCT

Email sent through from Janine, regarding a panel who is willing to give out funding to any event which is based around Youth in our Community. Documents attached regarding the Trust Fund with the agenda that was given out.

Could be used for the careers day?

New Ideas:

- Mural - Shade Sails

127 - Tree Planting/Shrubs - Toilets - Toys/Playground Equipment for the Cheltenham School - Kowhai Park – adventure park, aimed at all age levels. Like the Esplanade etc. o Flying Fox etc - Discussion into toilet facilities at the Skate Park. Left as it is due to cost of toilets o Fundraising activities? - Something for the next generation of Young People, looks good for the Youth Council. o Requires minimum of two quotes from shade sail companies, explain why you need to do what you need to do etc. o Shade sails go up in summer months etc, Makino outdoor pool. o Why X Y Z is important. Who it benefits? Why we as the youth council are concerned about it?

Katelyn Anderson to look into this idea.

8. DIFFERENT ROLES WITHIN THE YOUTH COUNCIL

- Chairman - Vicechair/Secretary - Marketing Role/Youth Engagement - Event Management/Logistics - Health & Safety Officer

Social Media/Marketing Officer

Kate Jopp made the motion that Garth is to be appointed as the social media and marketing liaison for the Manawatu Youth Council

Moved Kate Jopp Seconded Katelyn Anderson Motion Carried

Health and Safety Officer

Luca Luoni made the motion that Kate Jopp is to be appointed as the Health and Safety Officer for the Manawatu Youth Council

Moved Luca Luoni Seconded Zoe Lister Motion Carried

Graphics/Marketing/Designer

Luca Luoni made the motion that Sadie Bruce is to be appointed as the Graphics Designer for the Manawatu Youth Council

Moved Luca Luoni Seconded Meagan Karatea Motion Carried

Heather: to send an email to the twins: re. marketing and Sadie – now to be liaison

128 9. LEADERSHIP WEEKEND

Kelly is still absent - to crack onto Leadership Weekend without her.

Ideas:

- Team bonding activities - 16th April – school holidays start, first weekend of the holidays? i. 17th and 18th of April - Tour of district to be done on the Sunday? - South of the District, visit to Mangaweka? - Highland Home/Awastone (Mangaweka) - Kayaking - Café with a Menu

Kate Jopp to contact Awastone

Zoe Lister to contact Highland Home

10. LATE ITEMS

11. Ideas around extending the term of Youth Councilors from max. two years.

Cons: complacency, or someone not showing up etc

Pros: they’d have more experience, would make great leaders, have more confidence

Apply for an extension to the Youth Council – reviewed yearly, re-elected?

Everyone to go away and think about this.

Sarah, Shane and Heather to send contact details through to Luca for him to make a pinned post to the FB page.

12. FIELD DAYS

Fielddays could be an opportunity to showcase the events we hold and why we hold these events etc, could be a place to pick up more interest/funding/increase exposure etc.

1-3pm shift: Jesse, Sadie, Kate, Zoe

13. ZOE PLEASE MAKE ANOTHER RUN OF T-SHIRTS

The five newbies – can these people please send sizes through to Zoe. Note they’re small fitting!

129

14. POLICE CHECKS

Shane can you please organise for a police check to be done on Sarah, Katelyn, Meagan, Garth.

NEXT MEETING TO BE HELD VIA ZOOM, MONDAY 15TH MARCH @ 7:00PM

Meeting adjourned: 6:45pm

130

Minutes OF THE HALCOMBE COMMUNITY DEVELOPMENT GROUP Monday 1st February 2021 7pm @ Halcombe Memorial Hall

PRESENT: Rachel Lane (Chair), Richard Bain, Maureen Lambert, Cr Stewart Campbell, Barbara Davies, Annie O’Fee, Vicki Powell, Linda + Richard Paton, Andrew Hansen, Alex Short.

1.1 Apologies: Jeannette Henderson, Paul Hughes, Peter Beck

(Moved: Barbara Seconded: Richard) 1.2 Correspondence • To be done at end. 1.3 Confirmation of previous minutes: That the minutes from the previous meeting held on 3rd December 2020 be accepted as a true and correct record.

(Moved: Maureen Seconded: Vicki) 1.4 Matters Arising from 3rd Dec 2020 minutes: Finance Policy needs to be captured in one document rather Still to do. than being only found in historical minutes. (Rachel) Welcome packs actions. See note in body of the minutes. Image of stone carving for George and Avril passed around. Rachel still to order. Purchase approved. Stuart Campbell will chase up on the pine trees behind the Cr Campbell has asked for a report tennis court as they are causing a hazard. The trees have and will forward once he gets this. been trimmed along the tennis court path side. Request has been put in via Nov minutes to Council for signs Needs transaction number about picking up dog poo and no motorbikes on the Domain. Maureen and Rachel to meet Pete from MDC to discuss picnic tables and Info board project. Cemetery land: weaning, tank shifted on and annual budget Only the budget still to be done to be done. Carl Johnstone (MDC) to come back re: boundary lines pictures vs actuals. Reply to Carl Johnstone re: light by the hall option ($5k-ish)? Say no.

2.0 FINANCIAL BUSINESS

2.1 Financial Report

131 That the Financial Report showing an overall total balance of $25,337.68 as at 31st January 2021 be accepted. See attached Financial report for payments made and received in Dec and Jan. (Moved: Rachel Seconded: Vicki) 2.2 Invoices for approval No invoices for approval. 2.3 MDC Project Funding $3K fund: 2019/20 reimbursement has been received: ANZAC Day 2020 $460 Community Events $508.86 2020/21 reimbursement for send to date also received: Community events $949.42 Walkway $314.08 TOTAL = $2,232.35 paid by MDC 03/12/20

Have also used $1,868.60 of accrued ‘$3K fund” funding for Hall speaker (reimbursed by MDC 14/01/21)

Balance sitting with MDC = $3,471.50. Need to fill out plan for 2021/22 year.

Other Project $: $3,624.77 cenotaph lights left over – this has been reallocated to Monteith Street Walkway. $17,000 Info signs and picnic area. Need to get picnic tables in. Rachel and Maureen still to meet with Pete from MDC. Balance sitting with MDC = $20,308.39 (as per email from Janine Hawthorne 29/01/21 – need to check details as this balance doesn’t equal details above)

$8,200 Further CBD/Cenotaph/Rec Area Development (2021/22)

Actions required from Financial Business • Finance Policy still to be done and end of year summary (Rachel) • Rachel and Maureen to catch up re: Hello Halcombe money – check that it’s sitting in the correct account.

3.0 COUNCIL BUSINESS

Current Consultation Underway • Feilding Town Centre refresh consultation. Closes 4pm 26th February 2021. https://www.mdc.govt.nz/Contact-Us/Have-Your-Say/Feilding-Town-Centre-Refresh • Upcoming consultation includes Rural Subdivision review. Council Report: Stuart Campbell 10-year-plan process is well underway. Due for release shortly. Looking for the publics thoughts on 3 main issues: • Sealing of rural roads • Community development fund • Council’s role in climate change. Also looking for feedback on Council’s housing policy (social housing)

132 4.0 GENERAL BUSINESS

4.1 Focus #1 – Walkway and Domain (Vicki) • Request has been put in via Nov minutes to Council for Needs transaction number signs about picking up dog poo and no motorbikes on the Domain. • Rachel found some more tree plaques that need to be put Vicki will sort that. up.

4.1a Focus #1a – Monteith Street walkway (Rachel) • Monteith Street verge was mown but not along the top so Rachel to see if Jeff can do it. people can use it. • Cost of putting just the culverts in is more than our budget Rachel to ask Council what’s of $3600. Need to devise some ways to fundraise – fun run involved from a traffic series?? management point of view.

4.2 Focus #2 – Hall (Maureen) • 8th Dec met with James, MDC, Alex, Rec Services, Trev, Trev’s Plumbing at hall to points raised in our submission - specifically water tightness issues, structural issues, spouting cleaning. Very positive outcomes. Agreed something needs to be done about ongoing roof problems. Looked at possible reasons for the guttering/wall on the east side is moving. Agreed needs a structural engineer report. • Alex came with a cherry picker and cleaned the gutter on the east and back side of the hall. Was a big job done very thoroughly. He also tacked some bird netting over the back end vent to stop the birds perching and getting in. • Discussion had about the HCDG ‘sponsoring’ regular community activities in the hall. Decided once a term/quarter would be more doable than once a month or bimonthly. Targeting a specific group in the community – for instance how the Teddy Bear Picnic was for young families. Simple organization. Wreath making for ANZAC is always well supported. Would be good/preferred if people from outside the HCDG took charge of organising. Sound system • Has been purchased. Will be named and is locked securely away. • One person will be in charge of this. They will need to be familiar with the operation and check it in and out to ensure it is working and that people using it are familiar with how to operate it. Jeanette has said she will be available to do this. Richard or Pete to be back up. • It is for use for microphones and back ground music only i.e. NOT discos.

133 • Booking system required for using and hiring it. Charge $10 to hire it for non-HCDG users. Some USB type cords still need to be purchased. MDC Audit Report • No need to view this as the engineer has been out. Will wait to see what the next step is. Usage Tuesdays: Yoga 6.30 -7.30 Mondays and Wednesdays: Zumba Mon 5.30 -6.30, Wed 6.30-7- 30 Thursday 3rd HCDG meeting

Hire Friday 4th Dec Rachel Howell child’s b’day $50.00 Jan 29th Gospel Group Chris $30.00

Bookings for February Monday 1st HCDG 7.00pm Wednesday 24th Beef and Lamb 8.30-3.00 Thursday 25th HCT 7.00pm CDG Yoga and Zumba TBC Gospel Group all Sundays 3.30 – 5.30

4.3 Focus #3 – Cenotaph & Recreational Area (Rachel/Maureen) Iwi/Marae Board Slowly ticking along. Have mapped out a broad outline of potential layout to discuss with the group who are providing info. Still need have meeting to discuss with them where they would like the board to be.

Railway Board Barbara and Maureen had meetings with people at the Coach House Museum and Library. Extremely helpful and reiterated what a huge job this is! Maureen has have been searching on the library images held in the Heritage Site and Papers Past (all digital and have comms permission for use). Amazing stuff. Alison Short’s information box has photos with the original library reference on them, as well as written information, which has also been invaluable in focussing the search. Agreed for Maureen to save images and copy to her computer and just the final bits to Drop Box once they have been devised. Also agreed that any printing etc… that is required in the planning stage to come out of the $17,000 budget. Stain picnic tables black and red once Rachel has water blasted them. Need Rachel to water blast tables and to meet with Pete and sort out placement. purchase stain.

4.3 Subprojects

Roading (Richie)

134 Discussion had around the proposed Halcombe Road crossing Rachel to communicate points point. HCDG has concerns about the proposed location as with MDC. often that section of road becomes 4 lanes with cars turning into Mt Biggs and/or Stanway Road. Could it be moved further towards the marae? Discussion was also had over whether a traffic Island could be placed in the middle of the road (like outside New World Feilding) and if rumble strips and/or the crossing section of the road could be painted (in non-slip paint)? Pearce St. needs metal on short stretch as turns to mud when it rains. Cassan St humps had another near miss with two vehicles the Please can this be noted by other day! Has the council had a road review done on Roading. Halcombe metal/dirt roads yet? Gilmor’s drive crossing (Kimber Street) has been on the list for ages?? Water tables are non-existent in many areas. Appreciation is expressed to council regarding remediation work done on several water table drains around Halcombe lately. Vogel Street / Mangone Road sign has fallen down again. Needs a new transaction number Godly Street 50km sign has fallen down. Needs transaction number

Community get-togethers No upcoming events

Cemetery Land (Rachel/Darryle) • Water troughs (donated by the Lanes) and a push tap by the car park (non-drinkable water) have been installed. • Lots of grass! • Gorse needs spraying as do the thistles. Rachel to sort out getting the • Loading ramp and shelter still need to be done. spraying done. IT communication – cell, landline, internet (Rachel) Work has started in preparation for the cell tower. Entrance/Welcome signs (Richard) Rocks still to be placed. Welcome to Halcombe packs (Annie) Phone book: Almost ready to print! Streamline in Feilding to Rachel to check to see who has print it. paid for advertising. A huge thank you to Annie and Donna Abbiss for their work on this. Rest of the Welcome packs progress is on ice! Recycling Centre (Richard) A good month. Christmas lights (Richard) Can Richard be reminded of who to contact re Christmas pole Rachel to get Richard the lights/decorations please? contact.

135 4.5 Other General Business

Water Scheme Need to put out a reminder re: Rachel to do. checking for leaks. Halcombe Community Trust Next meeting end of Feb. Halcombe Community Fund New Trustees to sort.

5.0 COMMUNITY COMMUNICATIONS

Facebook (Rachel & Maureen) A few hassles pre-Christmas. Alex to pull together some instructions on “How to do a visitor post”, which will be pinned at the top of the page.

6.0 OTHER ITEMS

No other items

Correspondence • 7th Dec Pete Shore MDC re railway info board suggested design from Dec meeting – he thinks 2x1m board may be too big. • Janine Hawthorn – Revised amount that we will received as “$3K funding” this year. • Janine Hawthorn – Balance of funding the HCDG has available. • Mid Central DHB newsletter. • Merry Christmas from Mayor Helen and Wendy Gar (F+DP) • Email re proposed Halcombe Road crossing. • Notification of Feilding township plan consultation. • Janine Hawthorn – Creative Communities scheme applications now open. • History request from someone in the UK. Rachel to answer. • 2 remittance advices from payments from MDC.

Hall Correspondence • Thank you from Fiona Burke for use of forms for gymnastics. • 7th Dec emails to MDC and CET re reimbursement for MDC for payment to Joule Electrical. • 10th Dec Morgan Scott CET invoice and bank details CET reimbursement Joule Electrical. • 9th Dec Alex & James MDC re spouting clean. • 17th - ongoing Lisa Clark re Beef and Lamb booking for 24th Feb.

(Moved: Annie Seconded: Richard ) Meeting Closed: 8:55pm

136 Rongotea Community Committee Minutes Meeting was held at the Community Centre, Douglas Square at 7.30pm Monday 1st February 2021.

Welcome: Chairman Lance Berry welcomed everyone to the February meeting. Present: L Berry, B Proctor, B Thatcher, H Wheeler, J & S Liverton, N Rees, A Gloyn, A Hodge Councillor Alison Short and Community Committee Liaison Janine Hawthorn. Apologies: Nil. Minutes: The Minutes of the December meeting were discussed and adopted as an accurate record. MDC- Letter Notifying us the water connection to the Community Centre has been signed off. The seats from Weekend Craft which are to be installed along the walkway are made and will be installed once the contractors are finished levelling the path. Thanks very much to Keep Rongotea Beautiful for donating these, I’m sure they will get a lot of use. Note: We intend to router these with our sponsors name making them less attractive to undesirables. H. Wheeler to transfer funds from our cheque account which is to be closed into MDC account and set aside for Rongotea. The Rural Connectivity Group installed a new cell tower in the Kairanga area and called it Rongotea site. We are a little confused as no one has noticed improved reception, so I have asked Mayor Helen Worboys to look into this. The Kopane bridge reseal came up for discussion (obviously). What a shambles. It looks second hand already. The Council and Contractors have had serious talks. I found out through a source that Fletchers who own Higgins used a different emulsion to adhere the chip to the road, we all know how that went. There were a large number of windscreens that Higgins had to replace. Community projects and funding were discussed, our annual funding was reduced this year due to the Councils nil rate increase this year meaning there was less to go around. We are grateful for what we get. The Committee agreed that we get a quote to have a heat pump installed in the Community Centre. Brian Thatcher has donated a digital clock to the Community, Thanks Brian we will find a suitable place to mount this. There was some discussion about boy racers in the village we are going to review the camera footage and get some rego’s and hand these over to the police to deal with. We are waiting on the contractor to finish the last section of walkway so that we can put up the bridge handrails and place the seats. I appreciate they are busy with seasonal work and they will fit it in, in the off season. We are looking for ideas as to what sort of trees we should plant in the square. Fruit, Walnut? What do you think? Councillors report: Feilding CBD Earthquake prone buildings and their future up for consultation. The 10 year Plan draft is coming to Council this week then off to auditor, consultation April 21—May 21. Meeting closed 8.25pm Next meeting March 1st 7.30. At the Community Centre in the Square.

137 Minutes of the Sanson Community Committee held in the supper room of the Sanson Community Hall at 7pm on Wednesday 10th February 2021.

Present: Grant McGaughey, Chris and Steve Smith, Delphine Parker, Jenn Berquist and Alan Peck.

Apologies: Pam Workman, Shane Hainsworth, Denise Tanner and Joel Wiapo.

Minutes: Chris read the minutes from the January meeting and these were accepted as correct. Chris Smith/Grant McGaughey.

Matters arising: Swimming Pool: Unexpected bill for cost of repairs $2000. (Jude). The hall committee has agreed to help with the cost of the repairs to the pool pump. Passed by all Committee members attending the meeting.

The swimming pool is closed as at Wednesday 10th February 2021. Del Parker to talk to Jude about the swimming pool.

Uzabus: Grant said everyone is happy with how the buses are running.

Anzac Day: Still in negotiation with Peter Remnant with the running of the service.

Security Cameras: Grant received a phone call saying that on Thursday 11th February. Cameras will be up and running and will cover the following areas, school back door, hall door, walking track and towards the pool and caravan site.

General Business: Celebrate Sanson Day will not go ahead this year as Kristi was a no show at the meeting and no apology for not being at the meeting.

Christmas Lights: Still no response from M.D.C and M.D.C to action about the lights.

Cemetery Rd: Re: grass verges/christmas lights. M.D.C. to action and an explanation on lights and grass verges before next meeting. Del to ring the council.

Barriers: these need to be replaced/repaired on Dundas Rd. Chris to contact council or NZTA to get these repaired. Grant would like to accept Chris Smith as Secretary/Treasurer of the Sanson

138 Community Committee and all the SCC accounts. Alan Peck: motioned. Jenn Berquist: Seconded. Passed by all Committee members present at the meeting.

Grant to nominate Jenn Berquist as Secretary/Treasurer for the Sanson Hall as Jenn has been an integral part of the running and organisation of the hall. Grant: Nominated. Chris Smith: Seconded. Passed and accepted by all Committee members present at the meeting.

Grant would like to co-op Steve Smith as a Committee Member. Grant: Nominated. Alan Peck: Seconded. Passed by all Committee members present at the meeting.

It is with great sadness, a past Community Committee Member, Cath Purdie passed away on Tuesday 9th February 2021. Cath was a very valued member and apart of the Sanson Community and will be truly remembered. Condolences to Cath’s husband and Family.

Congratulations to Shane and Crystal on the safe arrival of their baby daughter.

Meeting closed at 8.51pm Next meeting in the supper room on March 10th

Apologies received late from Kristi Whittaker after meeting had ended.

139 Minutes Hiwinui Community Committee Meeting

16 Feb 2021 at 7:30pm

Hiwinui School

Present:

Committee Members: Greg Barratt, (Chairperson) Sean Hurley, Tracey Mouat (Secretary), Richard Fernando, Richard Ramson, Pam Eastcott, Brenda Leigh, Duncan Baker.

MDC representation: Hilary Humphrey (Hiwinui Community Committee Council Rep), Janine Hawthorne (Community Development Advisor) No Item Action

1.1 Welcome Greg welcomed all to the meeting N/A

1.2 Apologies That the following apologies be accepted: Johanna Wood, N/A Phil Pirie, Clare Ridler.

2.0 Items for Discussion/Information

2.1 Additional Items Local burglaries in the area. for the Agenda Fundraising.

2.2 Minutes of the The minutes of the past meeting were read and passed as N/A last meeting an accurate record. Moved: Sean Hurley. Seconded: Richard Fernando

2.3 Matters arising Nil N/A from minutes

2.4 Correspondence Inwards:

1. Creative Communities Scheme 2. Notice of Annual Community Committee forum (7 April)

Outwards: Nil

2.5 Chairperson’s To be discussed in other business. Report

140 2.6 Financial Report $5,581.40 is identified for gateway, signage and Greg beautification Janine also advised that there is $3,000 tagged for Hiwinui Community, we need to advise what we intend to spend this on - it can be linked to current projects.

2.7 School in the School started with 141 students, 4 x teacher aides and N/A community with 4 students expected to start shortly. All staff less one report have changed classroom teaching levels. 4 x Victoria University students are at currently on placement at Hiwinui School.

Before and after school care has been implemented at Hiwinui School and is working well.

The swimming pool has been well used over summer.

The school had a family picnic on Friday 12 Feb, which was well supported.

Holly Brown has instigated a ‘play based learning programme’ in Room 1.

2.8 Hiwinui Richard is looking into spraying the banks in preparation Richard R Beautification for planting - aiming for May/June for planting. Richard will Project contact the MDC to obtain suitable plants. Aim is for 2 x banks and walkway. The two Watershed Road signs have been mowed, unsure by who. Richard Brenda requested for the children to support the R/Brenda beautification programme with planting.

2.9 Communications The next area to promote is the ‘Sounds of Summer’, all Tracey other communications, no change.

2.10 Welcome Signs The Committee decided a ‘dark oak’ or black stain would Greg/ enhance the fences prior to signage being put up. Greg will Richard R provide the stain.

Matt and Richard will catch up soon to discuss the signage - Richard the general consensus is that there will be ‘Hiwinui’ on one side, and a windmill on the other side.

Reid Line fences: issue with it being difficult to mow/may Duncan/ require a culvert to level the area. Richard R and Duncan Richard R will discuss/formulate a plan.

141 2.11 Local Roading The Watershed Road upgrade has commenced. There is an Hilary Update expected completion date of 22 Feb, with the Kelvin Grove update commencing directly after the Watershed Rd completion, however these dates will be adjusted. The Committee has requested for Hilary to follow up on the left hand turning bay and if/when work will be done in this area.

2.12 MDC Update MDC looking at Mar/Apr for consultation around the draft plan.

Consulting on the Feilding town centre refresh is currently being sought.

At last week’s meeting, the MDC approved a working draft of the District Plan Changes. This includes the rural plan changes including Hiwinui. This will be loaded onto the MDC

website, more information to follow.

Communication with Community Committees. The MDC are looking to put out a quarterly committee newsletter that Tracey will advise of upcoming events and things of interest to Community Committees. This will be launched on 7 April at the Annual Committee Forum. The Committee will distribute this to our Community.

2.13 Community We have received the draft version of the Response & Richard F Response & Recovery Plan. Richard F will review and advise. Recovery Plan Generator - Richard will discuss with Jeff (MDC) over submitting a grant to obtain a generator/trailer that will Richard F support the Activity Centre/Toilet block in case of an

emergency. The next Central Energy Trust grant closes 1 May 21. Duncan will discuss with the Board re: storage of the

generator - to prevent theft, it needs to be housed in secure storage.

142 2.14 Creative 2nd funding round for the Creative Community Scheme. The Communities scheme application closes on 1st March. If used in a school - Scheme young people having the opportunity to engage an/or. Young people to engage with the arts. There could be potential to include some form of entertainment on the 21st at the Community ‘Sounds of Summer’.

Richard R suggested painting a mural on the school pool fence that faces outwards along Watershed Road Tracey The School BOT will discuss at tomorrow’s Board meeting and advise if it is something that there is an opportunity for some sort of mural to be put at school. Tracey will advise on options from the Board.

Janine will forward a fundraising form to Brenda re: Janine request for funding for the Hiwinui School Agri Kids who are travelling to Christchurch (July 21).

2.15 Sounds of Summer BBQ, Tip Top Cart and Coffee cart are all organised. planning Brenda will organise the sausages x500, bread, sauce and Brenda mustard.

The Committee agreed to hire a bouncy castle for the Richard R event. Richard will follow up. Brenda Lolly scramble - Brenda will coord. Brenda Cancer Society - re: shelter and sunscreen. Option B - Richard can provide sunscreen via Lions.

Duncan can provide a curtainsider truck that would Duncan support bands in bad weather. Richard F

Other entertainment: options for tug-o-war Tracey

Fundraising could occur for the successful group who are travelling to Chch. Richard Wanting to promote: beautification, roading, signage, pathway extensions, emergency response plan. Wheel the whiteboards out. Richard will print pictures. HCC - working for you. Save the date - planting and AGM. Tracey/ Richard F Promotion - Tracey will promote on FB, and send a flyer home with school families. Richard will send out email to families, and will do a mail drop to local families.

3. General Business 0

143 3. Additional Burglaries - there has been one on Reid Line East and the Richard F 1 Agenda Item solar panels have been taken from the Hiwinui speed sign. There have also been reports of vehicles driving up sand down driveways. Extend invite to neighbourhood support to come to and/or provide information around neighbourhood watch.

3. Fundraising. Greg has 30 large gum trees - Hiwinui Army Tracey 2 could assist with felling/splitting. Potential raffle for Chch kids.

4.0 Meeting Closure

4. Meeting Closure Greg thanked everyone for attending, and the meeting N/A 1 was closed at 9:32pm. The next meeting is Tuesday 16 March, 7:30 pm at Hiwinui School.

144 MINUTES OF THE KIMBOLTON COMMUNITY COMMITTEE MEETING HELD ON MONDAY 16TH FEBRUARY 2021 AT 7.30PM AT KIMBOLTON HALL (the meeting was held under Covid 19 Alert Level 2 conditions)

THOSE PRESENT: Tony Waugh (Chairman), Sarah Burge (Secretary), Neil Manning, Graeme Jensen, Heidi Morton, Paula & Dennis Eden, PC Mark Dickins, Cllr.Andrew Quarrie and Jeff Graham MDC. (Garth Martin and Ashley Neale joined the meeting at 8.40pm)

APOLOGIES: John & Maxine Gerke, Stu Morton, Emma Jensen and Janine Hawthorn MDC.

The Chairman Opened the meeting at 7.30 and welcomed members.

THE MINUTES of the meeting held on 14th December 2020 had been circulated and were agreed as a true and correct record. Prop.Graeme. Sec.Dennis. AGREED

MATTERS ARISING: *The lavender around the library was mentioned again and Paula kindly agreed to dig the existing plants up and replant, it was then discussed whether to replant with lavender or something else and this was left for Paula and Heidi to look in to. *After the last meeting Sarah has downloaded a QR Code for the hall so everyone using the hall can now scan as they enter.

Jeff Graham then presented the updated version of our Civil Defence booklet which we will look at and make suggestions as to any changes, this will then be printed and distributed around the area and a letter sent out with it inviting everyone to a Civil Defence training day at a date to be set.

TREASURERS REPORT: Tony presented the financial balances in Maxines absence. Mark questioned the need for insurance on the contents of the hall as the premiums are a lot for us to find now that we pay it all ourselves, this to be discussed at next meeting when Maxine is present. The school and bowling club currently pay $200 each for the year to use the hall and Maxine proposed putting this up to $250. Heidi will ask the school and Graeme the bowling club. That the existing donation of $200 be raised to $250 Prop.Maxine. Sec.Paula AGREED

ANZAC SERVICE: Everyone happy for this to be run on the same lines as previous years. The elm trees which line the drive to the rugby club were planted in commemoration of the fallen soldiers from Kimbolton, Rodney and Tony have looked in to installing wooden posts being inserted next to each one with a plaque with each individual name.

145 HAU WHITI RESERVE: The team from MDC have been up and cleared up the trees and we are now waiting for Tony McIntyre to install the track.

Annual Community Committee Forum Wednesday 7th April, open to everyone on the Community Committee.

COMMUNITY PROJECTS: We have a balance of $1967 at present and an allocation in the 21/22 financial year of $18000 for the viewing platform and two new lampposts. We also have $3000 Community Grant due in July which can be held over until allocated a project. If anyone has any projects they would like looked in to please let us know.

FUNDRAISING: Maxine has suggested running a Quiz Night in June and this was agreed.

SCULPTURE FESTIVAL: This is coming along well and entries are already slightly up on last year. Volunteers to help on the day will be welcome. Tony asked if it is okay for the top fence rail be removed from the fence in front of the dandelion sculpture.

Manawatu Rural Support are putting on an event on 24th March.

Cllr.Quarrie gave a short report from MDC.

ANY OTHER BUSINESS: *No updates on the Apiti0-Feilding bus service. *Heidi mentioned that there have been complaints of trucks speeding through the village. We would also like to apply for a sign displaying ‘No Engine Brakes’ installed just before the entrance to the village. Prop.Neil. Sec.Dennis AGREED. *The new Principal at Kimbolton School is settling in well. The school house is now up for rental.

There being no other business the meeting closed at 9.05pm

DATE OF NEXT MEETING MONDAY 12TH APRIL 2021 AT 7.30PM AT KIMBOLTON HALL

146 Minutes Bainesse/Rangiotu Community Committee Meeting

Wednesday 17th February 2021 @ 7pm)

Rangiotu Memorial Hall

Present: T Donaldson, A Horsfall (chairman), A Sterling (secretary), J Taylor, and R Taylor

Also present: Cr S Casey (MDC), J Hawthorne (MDC), and A Williamson.

Absent: Ra Te Awe Awe, D Mitchell,

No. Item Action (who)

1 Procedural Matters

1.1 Apologies That the following apologies be accepted: G Dorn, B A Sterling/ T Law, F Reid and W Mudford Donaldson

Carried

1.2 Correspondence Inward: MDC JH: Creative Scheme Application

MDC Community Funding $5000

MDC Community Comm. Project funding inflation rate removed to keep rates at 0%

MDC Community Project Form 2020/21

Outward: Alan. Comm. Committee submission 10yr plan

Ann. Jazz in the park, flyer sent out A Horsfall/ASterling

That the inwards and outwards correspondence be Carried approved.

1.2 Confirmation of That the minutes from the previous meeting held on AHorsfall/JTaylor Previous Minutes 18th November 2020 be accepted as a true and correct record. Carried

1.3 Matters Arising Community contact list is still being compiled. A Horsfall will visit 2 new families to the area.

Roading - The roading manager has been advised of faulty seal. To be repaired.

Christmas Function: A very successful event. The chairman received several e mails of thanks. Big thank you to the Manawatu District Council for the funding under the Post Covid Social gathering. It was a

147 No. Item Action (who)

very much appreciated morale boost for the community.

The police have had a staff change in Feilding, so a proposed visit to our community will be put on hold in the interim. Cr Casey will note this as an action point.

2 Items for Approval/Information

2.1 Finances $5782 – Rangiotu Hall & Beautification (balance of 2020/21 Community Committee Project Funding)

$3000 – Rangiotu Hall & Beautification (2021/22 Community Committee Project funding allocation)

$5000 – Beautification (2021/22 Community Planning funding)

J Hawthorne has been given the Community Committee Project Form – allocation of funds

2.2 Community Plan Beautification

The basic plans have been sent through to Cr Casey. The committee agreed to proceed with involving Boffa Miskell, as consultants to this project. Cr S Casey will facilitate this.

A Horsfall discussed the outline of making an application to the Creative Community project for a sculpture or a carving for the area. It was stressed that the piece would have to have local significance to Bainesse/Rangiotu. Other communities in the region have incorporated similar things, with great impact.

2.3 Community Kitchen upgrade Projects Discussion was held over gas installation, as the Government plans to terminate the use of gas cylinders etc. in the foreseeable future. To future proof the kitchen upgrade, an electric infinity unit for water heating will be utilized.

3 Other Business

A Williamson (a concerned resident) reported that the intersection of No. 1 Line and Karere Road is a dangerous intersection, causing

13 Accidents resulting in 6 deaths

She proposed rumble strips like at Gillespies Line would be helpful in making motorist aware of the

148 No. Item Action (who)

pending intersection. Cr S Casey will speak to the Roading Manager regarding this issue.

A Williamson also stated, that the Karere Landing (the railway platform) needs some beautification and landscaping. As it is out of the Bainesse/Rangiotu area it was suggested to get a letter from the B/R Community Committee and the Cycleway Trust supporting the Karere community. They then could put a submission into MDC 10yr plan for beautification of the area. Cr S Casey

It was suggested by Cr Casey that the area of Kairanga – south of Longburn is scooped up by the B/R Community Committee. He will further investigate this.

4 Council Matters

Cr Casey spoke regarding the Feilding centre refresh plan. There are 6 topics which need feedback from the community.

Land and Water Identity & Culture Spending time People living here Moving and connecting Retail elements

Feedback is on the council website. A flyer is to be sent out to all our contacts encouraging any feedback for the Council.

A newsletter for all the Community Committees is being suggested at the MDC meeting on 18/2/21

Meeting Closed Time 8.30pm

Next Meeting Wednesday 17th March 2021 Rangiotu Memorial Hall @ 7pm

149 Apiti Community Committee Minutes

Thursday 18th February 2021, Apiti Hall, 7.30pm

Present: Ross Bielski, Ken and Lesley Thompson, Steve Bieski, Murray Whitehead, Sonya Dearlove, Julie O'Reilly, June Barrett, Felicity Mckay.

Procedural Matters Action

Apologies That the following be accepted: Alexander and Jemma Robertson, Eric Brew, Russell Knight, Janine Hawthorne. Moved: R Bielski Seconded: K Thompson

Carried

Previous That the minutes be approved with the corrections. Corrections from last meeting Moved: R. Bielski Minutes Jemma Robertson name was left off, she was present. Seconded: K Thompson

Matters # Cake Stall - Being done by Apiti Playgroup Arising # Apiti Hall now has a sign. # Extra Keys now cut, Jock, June and Sonya have a key now. Extra key held by Felicity. # 2 more keys to be cut for Apiti Library. These are different keys. #Hall Maintenance - In Chairpersons Report. #Trees - In Chairpersons Report

Correspond Inward: ence Outward: Moved: S Dearlove Inward & Outward correspondence was discussed. Copies are on file. Seconded:

That inward correspondence be received, and outward correspondence be J. Barrett approved.

Financial Account balances as at 31/1/2021 Report Hall fund $4172.83

Project fund - $144.05 Moved: S Dearlove Payments Seconded: Meridian Energy bill $40.20 R. Bielski

150 That list of accounts be paid

Committee Reports:

Apiti Apiti Domain Development. - Two tanks are at Domain now. One is by toilet. Pump Domain is there and will be installed. Council is filling tank up to start us off. Taps are done Developmen in toilets. t Russell has asked the lawns not to be mowed again until after the show he will do them.

Trees to be done by Council.

Apiti Library hours have been reviewed. It will open just open Tuesday 2.30pm - 3.30pm Community and Saturdays mornings 11 - 12. Open to suggestions of different times. Library

Community School mural project. Going to go through Creative Communities Funding to apply Activity for Funding. Eric will work with senior Apiti School children to paint 3 sides of toilets with a mural. We are wanting it to look professional.

Community June has nothing to report at this stage. Things are being worked on. Bus project

Apiti Gates Apiti Gates project (Alex & Eric) - Eric has modified the design. So now more in line with what is wanted and is with Council for approval.

Apiti Bike Ride Apiti Bike Ride (Ken) - Organisation of Apiti Family Mountain Bike Ride is going well. The event is on Facebook and there is interest from the public. Ken has organised some spot prizes. Which include prizes from The Warehouse, Apiti Tavern, Countdown.

Put Email into school Newsletter about Ride and Maybe Mary Bielski can put it on Iron Gates web site for us.

Apiti District Apiti & District Show food – (Felicity) - 2 Rumps of steak for show organised by Ken Show Food and Steaks will be cut from these. Project

151 Felicity to buy food and drinks and once account presented will pay her. Moved F McKay Seconded R. Bielski.

Books are coming from Derek and Audrey to be sold via donation. Money to go to Committee and maybe Apiti Playgroup if they would like to help on stall.

Meet at Hall at 1pm Friday to then go down and set up at Apiti Domain.

Steve is picking up BBQ on Friday afternoon and will drop at the Domain.

Chiller will be there on Friday with food in ready to go and it will be locked.

Float of $200. Sonya will get this Moved F. McKay. Seconded S. Dearlove

Community Reports

Felicity • Looking at getting some 30 Seconds to spray around outside hall to get rid Chairperson of moss around concrete and fence. Council have been looking at Cenotaphs in the district. They will freshen up the Apiti Memorial Cenotaph. • Apiti Hall Maintenance - This has been looked at by Council. Things that are going to be done by Council are lino in kitchen and women's toilet, paint men's toilet floor, fix window rot in Supper Room window, fix sliding wooden door in Supper Room, replace windows in all toilets and do some plumbing maintenance around the Hall . • Job requests sent Council around trees in Apiti area have been looked at and we've had a reply. This is on file. • All of the 2020-2021 Community projects have been done. Signage on Apiti Hall completed $600 billed sent directly to Council . This was under budget so Felicity proposed we put this money across to Apiti Gate project. Seconded: R Bielski • Terry McKay fixed up sign for Trees of Remembrance in Apiti . Felicity will bill us for this Then get Reimbursed from Council for $250. • Flag at Apiti Hall will cost $82.90 . So will get two Flags. Will send Invoice to Council.

Mark Dickins, • Not present so no report given NZ Police

MDC Report • Councillor Steve Bielski gave an update on Council Matters

General Business/Any Other Business

152 Signage for Done. Information in Chairpersons report. Hall

Community We talked about this again. Stag heads may be returned to owners. Jock will talk to Photos persons who it belongs to about this. Cups are still at tavern, need to talk to Jon about these.

Signs at Turn Ken will look into this again. off to Apiti

Civil Jock is still routinely starting generator at Tavern. Defence th th Jeff from Council gave us two dates for Red Cross/Civil Defence day. 20 or 27 March. Felicity will get back to him saying the 20th March suites best.

Talked about having a Defibrillator for Community maybe at Apiti Hall. Jock will look into this to see if there is funding for this.

Photos There are photos to go on surround, around Stag. Hilton chasing this up. Felicity Moved: E Brew. Around Stag brought more rush fencing to go around this and has donated this. Seconded K Thompson. in Village

2021-2022 Ideas double glazing windows Apiti Hall, heat pump for Supper Room, floor to be Community redone in Hall. Felicity will clarify with Janine about can Project money be use it to Project ideas do Hall Floor?

Donation to Playgroup Apiti Playgroup gets no funding from Government. We talked about a donation to them. They are having a bake sale at Apiti show and maybe the Book sale. Will revisit donation to them later in the year.

Next meeting Meeting closed at 9.17pm Next meeting 11th March 7.30pm Apiti Hall

153 Minutes Himatangi Beach Community Committee Meeting Himatangi Beach Events Centre 18 February 2021

Members Present: Janine Hawthorn (MDC); Judy Howatson; John Hodder; Penny Harrington; Brian (arrived late)

Public: Allan Cole; Julie Vowles

No. Item Action (who)

1 Procedural Matters

1.1 Apologies Pinky, Stuart Campbell Moved/Seconded Judy/John

Carried

1.2 Correspondence Inward: Moved/Seconded

No inward or outward correspondence Carried

Outward:

That the inwards and outwards correspondence be approved.

1.2 Confirmation of That the minutes from previous meeting 22/10/20 were read and Moved/Seconded Previous Minutes accepted. John/Judy

Carried

1.3 Matters Arising Jason Kennerley handed his resignation. Discussion as to whether Moved/Seconded the committee should cease to operate as with only 3 regular Penny/Judy members attending its pretty impossible to manage requirements. Carried Allan Cole asked for details of what is involved in the President position and agreed to accept the position. This was well received from the existing members. We discussed the frequency which at the previous meeting Jason had agreed should be quarterly, Allan thought that was too long a timeframe and we have now agreed on bi monthly

22/4; 24/6; 26/8; 28/10 & 23/12 (the latter we might change if members feel it should be earlier)

Judy advised a potential health & safety issue with the villages only footpath being broken, overgrown and generally a health & safety issue for many of our residents who use it on their mobility scooters. Having to weave onto roadway in many places to get through.

Confirmation the Library & Medical centre have had their ‘no parking’ lines completed.

Confirmation that the doggy do bins have also been completed.

No update received on the Surf Club bollard situation although a meeting between MDC & Club was held last year.

MDC provision of the rubbish bin on beach was appreciated and well used.

Recycling moving back 5m appears to have gone into ‘no mans land’ nothing has been completed.

154 No. Item Action (who)

Replacement of the broken bollards on Koputara St still waiting. This was agreed last year that if due to funding the broken or missing ones on the main street would improve the visual tidiness of the village.

Notification of meeting/minutes etc. Best way to communicate with village – agreed we would use the shop, community hub facebook page or if wanted each person could email their address to [email protected].

Community asked Janine to pass on our frustration that outstanding work seems to have been delayed for various reasons and dragging on far to long without any resolution. We also request that all work to be timelined by MDC to give committee dates to work to.

Pinky advised he is putting together an ANZAC service in the village at the Fire Station. This is to help locals to celebrate and remember instead of driving to Foxton. Janine advised the Mayor will be sending a wreath from the Council.

Judy asked for clarification on the ‘temporary’ sign outside the village which has been there too long. Is it 50 or 70.

Penny asked whether there the sign for village could have the grasses cut back as they are now covering up the ‘beach’ part of the word.

Penny also question why the Higgins trucks were taking sand which had come from the beach out of the village. Janine advised this was at request of local. Its likely the removal of this sand to elsewhere is at a cost and the committee has asked it in future be picked up and returned to where had originate from “The Beach”.

Committee also asked for a review of the vehicle traffic on Barling St. Penny mentioned that on one occasion whilst moving her berm two trucks in different directions needed to drive off road to get past, causing her to jump out of way for safety. That has also resulted in many of the roadways dropping away from tar seal adding to pot holes and flooding.

Allan said he thought it was disgraceful that the rates for Himatangi are almost on par with Feilding yet, there is little to no maintenance or improvement coming the villages way. Foxton residents using the Wylie Rd as shortcut to Foxton What is the definition to MDC of a village or town is it based on numbers of houses or residents.

As for the road painting the company MDC use for this should be challenged as it noted that quite frequency all the do is paint the grass then the road is mown effectively removing the new white line. MDC Roading should followup to ensure maintenance done correctly. Janine advised call MDC and receive a CCR# in case of follow up

Judy mentioned that still no fire hydrant maintenance has been completed as raised last year, with hydrants stuck – in event of fire its likely time and effort to locate a working hydrant.

Thanks to Parks & Recreation for maintaining rubbish bins and emptying.

2 Items for Approval/Information

2.2 Community Plan Committee needs to start gathering comments from locals on their (where applicable) requirements for the ongoing village features.

155 No. Item Action (who)

3 Other Business

3.1 Subcommittee No representation from surf club – no report Reports

Surf Club

3.2 Community Patrol No representation from CP – no report

3.3 Fire Brigade Judy gave update on recent Lake Rd fire which was on private land. There is a request that as fire smouldering underground vehicles especially bikes stay away. Temperature still around 200 degrees. Brigade had maintained a presence each day just to keep eye over area. Approx. 57 hectares was destroyed.

4 Council Matters

Janine attended a recent MDC workshop and they are putting together a quarterly newsletter for communities.

Work on the 10 year plan, budgets, 3 waters and the Fielding City Centre update.

A meeting for Presidents & Secretaries on 7 April where we will receive latest updates.

Meeting Closed 20.15

Next Meeting 22 April 2021 @ 1900 in HB Community Hall

156 COMMUNITY MEETING MINUTES, RANGIWAHIA HALL: 24 February 2021, 7.30pm

PRESENT: Clr Grant Hadfield, Steve and Mary Bielski, Janine Hawthorn, Nic Martin, Fiona Morton, Doug Brodie, Marcia Gresham, Michael Bourke, Hamish McDonald, Greg Clifton, Sue Jex, Hayden Williams

APOLOGIES: Nicola Murphy, Natalie Masters, Rose Brodie, Helen Worboys, Mark Dickens

M/S: Nic Martin/Mary Bielski

PREVIOUS MINUTES Minutes from the previous meeting of 25 November 2020 taken as read and recorded as being true and correct. Headings noted.

M/S: Greg Clifton/Nic Martin

MATTERS ARISING

1. Hall toilet tapware (interior) Exterior tapware completed. Steve Bielski to talk to James Adamson regarding interior tapware. Accessibility toilet to be left as is

2. Te Parapara Rd Signage is completed and installed. Looks great. Thank you.

3. Rangiwahia Road Plantings Planting Plan was tabled at the meeting. All agreed to send it to Council. It was agreed that the Wiki punga outside the hall should be removed as part of the plan.

4. Ngaire’s hardstand and seat area Seat and Magnolia purchased. Planting not to occur until autumn (potentially ANZAC day to allow Ngaire’s family to attend). Seat to go by Cenotaph and Magnolia’s onto the Hardstand area. Doug to organise a date for working bee. ACTION: Doug to organise working bee 5. Cellphone Tower The Two degrees network does work with Wifi calling. However the phone model needs to be a later one. Up to individuals if they want to change network providers.

6. Emergency manager officer Geoff Graham is still to visit. Nic to follow up

7. Anna’s Gift Has been received by Anna. Anna has formally thanked the Community.

157 8. AED Nic updated. Advised that one can be purchased for $450 (incl). Freight additional. All agreed to go ahead and purchased. Will be located at the backdoor.

M/S: Nic Martin/Michael Bourke

Carried ( unanimous)

9. Shower project Completed, and in use. Note that the rubbish bins will probably need to be secured to avoid being taken.

CORRESPONDENCE 10. Correspondence In (via email) - Shower invoices - $51,633.85 (excl) - Rockgas contract - Community Committee Project Fund Balance - $1,355.04 (until July 2021) - Cenotaph surrounds work - Thank you from Anna Hayward-Smith Out - Agreement to Cenotaph surrounds work - Agreement to Rockgas contract M/S: Fiona Morton/Mary Bielski FINANCIALS 11. Financials as at 19/11 Go Account $ 128.73 OnCall $ 5,419.78

All ‘ringfenced’ accounts have been settled

That the Financial Report be accepted

M/S: Mary Bielski/Greg Clifton GENERAL BUSINESS

12. NZMCA Travel Directory Survey Mary has to update every year. Would like to put the price up from to $10 for vehicles/tents/cyclist and $15 for the use of the power points

M/S: Mary Bielski/Nicola Martin Carried unanimous

158 13. Holly Trees Marcia advised that the Holly trees near her property (2096 Kimbolton Road) were impeding vision for traffic. Steve discussed removal of Holly trees. There is also one on the corner of the Domain by the School memorial rock that the Community would like removed. John Jones from MDC to be advised.

ACTION: MDC to remove Holly trees (safety) 14. Rangiwahia Reserve update Pest control going well. The Bielskis have been chipping away at this work. Haven’t caught that many stoats. Did get three weasels. Possums numbers seem to have reduced. Deer sign present. Mary has been working with Gemma Robertson on a Facebook page for the bush. This will go live shortly and will have a ‘Give-a-little’ option for anyone wishing to donate to work in the bush. The work undertaken by Mary and Steve Bielski was very much appreciated by those present at the meeting.

15. Kaikawaka Reserve There was discussion on improving information at the entrance to Kaikawaka Reserve by the Cemetery. All agreed that some A4 informational signage should be placed at the entrance to the Reserve. No cost expenditure involved. The Bielski’s will donate their time to organise. The work undertaken by Mary and Steve Bielski was very much appreciated by those present at the meeting.

16. Grant Application updates Currently the Community is wanting to seek grants for three things: Generator related, security camera related and tree labelling related.

Shelley Dew Hopkins is coordinating quotes for a wiring upgrade and plug for the Hall to make it possible for a generator to be plugged in. Motion passed at November meeting. Most likely being sought from Central Energy Trust.

Mary Bielski is coordinating quotes for installation of Security Cameras around the hall. Motion passed at November meeting. Most likely being sought from Central Energy Trust.

ACTION: Mary needs to contact Shelley to coordinate to ensure that grants are not being

sought from the same organisation, or if they are - the applications are combined.

Rangiwahia Scenic Reserve Labelling Mary Bielski, on behalf of the Rangiwahia Community Committee will seek a grant for labelling tree specimens and other informational signs for the Rangiwahia Scenic Reserve.

Motion 1: That a grant shall be sought for tree, information and specimen labelling for the

Rangiwahia Scenic Reserve.

159 M/S: Mary Bielski/Sue Jex (unanimous)

Carried

Motion 2: That any and all monies received from any successful grant application will be

deposited in the Rangiwahia Hall Account for use of the specified grant purpose.

M/S: Mary Bielski/Sue Jex (unanimous)

Carried 17. Hall Sound System Mixer Fiona advised that the Hall sound system mixer was missing following the break in. Andrew will see if the stage mixer is compatible with speakers. Failing that, it was agreed that up to $300 could be spent on purchasing another mixing in advance of ANZAC day. It was also agreed that if additional money was required it could be at the discretion of the Committee. M/S: Fiona Morton/Marcia Gresham (unanimous) Carried

18. Horse jumps Community happy to give these to Apiti and ask for a donation in return.

19. Community Plan Mary queried if it needed updating? Janine confirmed that the last time it was reviewed was in 2018. Those present were happy to leave as a visionary document. If it becomes apparent that something is missing, it can be reviewed in the future.

20. Karewarewa Rd and Bowling Road Greg Clifton raised issues with Karewarewa Rd. He explained that it is far too rutted around the bridge area due to the type of softrock used, and this makes it unsafe to drive on. He explained that back in 2004 MDC had prepared the area (bridge approaches) for tar sealing, but the job had only been partially completed - leaving the ‘wrong’ type of material in place which is not fit for purpose. This is an unfinished job, which is unsafe.

Discussion around whether ‘Traction’ seal should be used on Karewarewa Road at the bridge approaches and also when you first come off the Ruahine Rd

Bowling Rd/East Mangahuia Road: Has logging trucks on it now and it too is suffering from this type of traffic.

Clr Hadfield said he would raise it at a meeting he has on 25 February.

160 ACTION: We would like MDC to investigate Traction seal on Karewarewa Rd, and general road safety and maintenance on East Mangahuia Rd

21. Bridge naming Steve raised naming bridges in the area to identify the waterways they cross. All agreed this was a great idea which would also assist with landmarking locations in the case of emergencies. Steve will raise with Martin Skinner and it will be recorded as an MDC action in the minutes.

ACTION: Steve to talk to Martin Skinner

ACTION: MDC to implement (or advise why not possible)

22. Traffic/Police Report Mark was not present, stock thefts in Apiti and Rangiwahia. Happy to advise on security camera placement

COUNCIL REPORT 23. Council Report December was busy included work on joint strategic plans with PNCC, Annual Reports, 10 year plans, Housing strategy, HRC region joint climate action committee establishment procedures, Mangaweka Bridge MOU management and reuse. January was quiet (no formal Council meetings). February has involved:

- MCT Community Trust (Statement of intent) and annual report including discussion on cost of Healthy Homes - Manfield - 6 month report - Property policy - Road sealing policy - Draft plan A (Rural) and B (Residential) publicly notified and open for consultation along with the town centre refresh - Adoption of community facilities strategy - Bus services update

Janine advised that Council will commence a newsletter information system as opposed to numerous emails. This will be an informational document advising what Council is upto and where the Community can be involved (if they wish too). She advised that on 7 April at 5pm is the briefing at Council for the Community Chairs and other interested Committee members.

Upcoming events: - ANZAC Service - Community Netball - Working bee - Doug to organise

161 - Welcome’s/Farewell’s (work in with ANZAC)

Meeting closed: 9.15pm Next meeting: 26 May 2021

Meeting Outcomes/Actions 1. Fiona to send planting plan to Council 2. Nic to purchase AED box 3. Nic to follow up with Jeff Graham re Emergency Management 4. Steve to talk to James re interior tapware (also MDC action) 5. Fiona/Andrew to sort sound mixer situation 6. Mary/Shelley to coordinate grant applications 7. Doug to organise working bee date for Ngaire’s hardstand area (railings and plantings) Manawatu District Council Actions 8. Interior tapware in toilets - James to talk to Steve 9. Please remove Holly Trees near 2096 Rangiwahia Rd, and corner of Domain 10. Planting Plan implementation 11. We would like MDC to investigate the possibility of Traction seal on Karewarewa Rd bridge approaches and as well as off Ruahine Road onto Karewarewa Road, and also general road safety and maintenance on East Mangahuia Rd. 12. Bridge naming - we would like bridges traversing watercourses to be identified and named.

Signed

Doug Brodie Chair 24 February 2021

162 Rongotea Community Committee Minutes. Meeting was held at the Community Centre, Douglas Square at 7.30pm Monday 1st March 2021

Welcome: Chairman Lance Berry welcomed everyone to the March meeting.

Present: L Berry, A Gloyn, H Wheeler, J Liverton, B Proctor, N Rees, A Hodge, L Barlow, B Thatcher. Councillors - Andrew Quarrie and Alison Short.

Apologies: J Hawthorn, S Liverton.

Minutes: The minutes of the February meeting were discussed and adopted as an accurate record.

Inward Correspondence: Council action sheet. The subsiding drain on Rongotea Rd has been checked and deemed ok by the roading manager as is the well-up sump in The Square outside the Foodstore. The Chevron signs to go on the intersections of Puawai-Main Drain Road and Raupo- Main Drain Road are made and ready to be installed this week. Also, received an email from Janine Hawthorn our Community Development Advisor, that the funds from Keep Rongotea Beautiful and our old Cheque account have been received by MDC and are ear marked for Rongotea Community Projects. Thanks for all those concerned.

Council Update. District plan review - Rural and village zones are out for feed back Documents were tabled closing 17th April. (What this means is, do we want the sections in Rongotea to be cut up and more houses put on sections and how the surrounding farmland is subdivided for growth of our village also how sections are Zoned, e.g. Residential /Industrial.) Have your say - go to the Council web site. The Kaimatarau Road Transfer station land has been sold. The 3 Waters (Sewage, Drinking Water and Storm Water) plan was discussed. (Sounds complicated.)

The recently advertised letting of the Community Centre was discussed and we agreed this needed more thought and further discussion would be held at our next meeting.

Our proposed art feature which is to be installed on the traffic island in The Square has been redesigned. Instead of being made out of core 10 steel (rusty ) we are now looking at adding lots of colour which should brighten things up a bit. The Committee has agreed to use our funds to have a heat pump installed in the Community Centre. Jamie would like to thank the sponsors of the spud dig which was a huge success. There are reports of vandalism and tagging around the rugby field and swimming pool, more information will be gathered and will be handed over to the Police to deal with.

It was decided that we contact the Council as to what sort of trees would be best suited in The Square, e.g. soil type, robustness.

Les Yarrall who donated the 1300 cherry trees for the village passed away recently, in Spring they certainly bring the village to life. Thank you Les. Councillor Andrew Quarrie advised us that the 10 year plan will be out April / May.

GNS has upgraded the fault line status in the West St. Feilding area from dormant to active, meaning that some time in the next 10 thousand years there could be an earthquake. We wondered how this would affect people’s insurance etc.

Last but not least. The issue of branches overhanging the foot paths has come up again, could you please go out and have a look at the front of your property and check for this. It’s amazing to see

163 how many people are walking these days. In some places people have to walk on the road to get around the overhanging branches. Also, could you remove the suckers from the cherry trees please these are part of the root system of the tree and are best removed. Our Community owns these trees. You are part of our Community so lets work together to keep our village looking tidy.

Meeting closed 8.35. Due to Easter we have changed the NEXT MEETING TUESDAY APRIL 6th

Breaking news: The guys have started working on installing the ultra-fast fibre in our village.

164

Council

Meeting of 04 March 2021

Business Unit: Corporate and Regulatory Date Created: 29 January 2021

Consideration of section 17A review - Animal Control Services

Purpose

To receive the report on the consideration of a section 17A review for Animal Control Services.

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.

Recommendations

That the Council agree that the Animal Control Services are exempt under s17A (3)(b) where the potential benefits of undertaking the review do not justify the costs of undertaking the review.

Report prepared by: Karel Boakes Regulatory Manager

Approved for submission by: Shayne Harris General Manager - Corporate and Regulatory

1 Contribution to the Council Vision and Council Outcomes

1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:

Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand

  

165 2 Background

2.1 The Manawatū District Council animal control service is provided via an agreement with Rangitīkei District Council which has been in place since 2012.

2.2 The current agreement for services with the Rangitīkei District Council is due for review 30 June 2021. The contract includes 2.5 FTEs consisting of 0.5 FTE Senior Animal Control Officer and 2 Animal Control Officers. The service includes a 24/7 service for a Priority 1 call outs.

2.3 The animal control service administers the Dog Control Act 1996, Impounding Act 1955, Council’s Dog Control Policy and Animal Control and Dog Control Bylaws and ensure dogs are registered and controlled throughout the district. Responsibilities also include classifying the district’s ‘menacing’ and ‘dangerous‘ dogs and maintaining Council’s National Dog Database interface.

2.4 The service provides access to a 24 hour 7 day a week animal control service for priority 1 call outs and impound nuisance, surrendered, unregistered dogs or wandering stock at the Awa Street site for collection by owners, rehoming or destruction.

2.5 Section 17A of the Local Government Act 2002 requires a local authority to review the cost effectiveness of current arrangements for performance of regulatory functions within 2 years of the expiry of any contract or agreement relating to that service.

2.6 A local authority is not required to undertake a review under subsection (1) in relation to the delivery of any regulatory function if the local authority is satisfied that the potential benefits of undertaking a review in relation to that regulatory function does not justify the costs of undertaking the review.

3 Discussion and Options considered

3.1 The RDC Animal Control Team consists of 6 FTEs. The animal control services agreement is monitored through monthly management meetings in accordance with the service levels defined in the agreement.

3.2 All key performance indicators within the contract and Long Term Plan targets have been met during the contract period.

3.3 The contract for services is an example of successful collaboration between two local authorities to deliver efficient services.

3.4 The Senior Animal Control Officer and associated vehicle are shared resources between Rangitīkei and Manawatū District Councils.

3.5 Other benefits of the current arrangement are the advantage of provision of scale and back up resources to cover sick and annual leave especially for the 24/7 Priority 1 service and a wider pool of knowledge and expertise than an in-house arrangement could provide.

3.6 There are limited providers of this type of service externally and there is no other local authority in the region in a position to offer a contractual arrangement for delivery of animal control services.

3.7 The only other alternate option would be in-house delivery of the service.

166 3.8 The cost of the 3 year contract, due for review 30 June 2021, is $940,302. This equates to $313,434 per year and is subject to inflationary adjustment each year.

3.9 The annual operating cost 2020/21 budget (excluding agreement) is $401,607. The total budgeted cost of delivering the Animal Control service including the agreement fee is $715,041.

The capital costs for the next 10 years are: Dog pound - $13,042 and 2 existing vehicles – approximately $40,000 - $45,000 (assumed replacement every 4 years).

3.10 The cost for an in-house service delivery (alternative to the contract cost) would be $370,257 for year 1 increasing by inflation to year 10. Therefore the increase in total cost for in-house service delivery will be approximately $60,000 in year 1.

The additional capital costs for an in-house service delivery, requiring the purchase of an additional vehicle and laptop would be approximately $45,000, replaced 3 to 4 yearly.

3.11 These costs are based on 3 FTEs, as it will be difficult to recruit an experienced Senior Animal Control Officer for 20 hours per week.

3.12 Opportunities for the additional 0.5 FTE could include additional levels of service such as patrolling or additional education but is unlikely to outweigh the benefits of the current arrangement.

3.13 The cost of a full s17A review would be in the region of $25,000, currently unbudgeted.

3.14 The last s17A review consideration for Animal Control services was in 2017.

3.15 The decision, dated 22 June 2017, was that the existing contract with Rangitīkei District Council was considered to be an efficient model and to make the service exempt from review under s17A(3)b and renew the contract.

4 Operational Implications

4.1 The current agreement arrangement is working well and both parties are willing to renew the contract.

4.2 There would be significant disruption to staff and cost to customers in bringing the services in- house.

4.3 In-house delivery is not in the spirit of regional collaboration which is strongly promoted by Central Government.

5 Financial implications

5.1 The additional cost of bringing the service in-house of approximately $60,000 for year 1 and beyond is not currently budgeted for in the 10 year plan.

5.2 The future additional capital cost of $45,000 in year 1, re-occurring every 4 years is not currently budgeted for in the 10 year plan.

167 6 Statutory Requirements

6.1 Section 17A of the Local Government Act 2002 requires a local authority to review the cost effectiveness of current arrangements for performance of regulatory functions within 2 years of the expiry of any contract or agreement relating to that service.

7 Delegations

7.1 The Council has authority to determine the delivery of services under s17A of the LGA 2002.

8 Consultation

8.1 There is no requirement for consultation.

9 Cultural Considerations

9.1 There are no cultural considerations.

10 Conclusion

10.1 That the Council considers the delivery of animal control services under s17A of the LGA.

10.2 That the Council agrees that the animal control services are exempt under s17A (3)(b) where the potential benefits of undertaking the review do not justify the costs of undertaking the review.

11 Attachments

• There are no attachments

168