Energy-Efficient Product Procurement for Federal Agencies (Brochure)

FEDERAL ENERGY MANAGEMENT PROGRAM

Energy-Efficient Product Procurement for Federal Agencies

The U.S. Department of Energy (DOE) Federal Energy Management Program (FEMP) supports Federal agencies in identifying energy- and water-efficient products that meet Federal acquisition requirements, conserve energy, save taxpayer dollars, and reduce environmental impacts. This is achieved through technical assistance, guidance, FEMP helps Federal agencies evaluate energy-consuming products to select the most and efficiency requirements for energy- efficient, life-cycle cost effective options.Photo credit: iStock 11881809 efficient, water-efficient, and low standby power products. • EPAct 2005 mandates Federal agen- DOE and the U.S. Environmental cies to incorporate energy efficiency Protection Agency (EPA) sponsor four Federal Mandates criteria into relevant contracts and programs with the authority to identify Recognizing the benefits of energy-effi- specifications. appropriate product types and set cient products, Congress and multiple performance levels according to these Presidents passed several laws and • The Energy Independence and requirements. These programs include regulations mandating their purchase Security Act (EISA) of 2007 [amend- FEMP-designated products, ENERGY by Federal agencies, including: ing NECPA Section 8259b], E.O. STAR, low standby power products, 13423, and E.O. 13221 require and WaterSense labeled products. A • The Energy Policy Act (EPAct) of Federal agencies to purchase energy- 2005 [amending the National Energy complete list of product types along consuming products with a low with additional resources are outlined Conservation Policy Act (NECPA) standby power level of 1 watt or less. Section 8259b] and Executive Order in this publication. (E.O.) 13423 both require Federal • E.O. 13514 requires 95 percent of Covered Product Categories agencies to purchase energy-con- new contract actions, task orders, suming products that are ENERGY and delivery orders for products Federal regulations (10 CFR 436) STAR® qualified or meet FEMP- and services to be energy efficient, state that the above mandates apply designated efficiency requirements. water efficient, bio-based, envi- to only energy-consuming products ronmentally preferable [Electronic within a product category covered by Product Environmental Assessment ENERGY STAR or FEMP. Other In this Document Tool (EPEAT) certified], non-ozone energy-consuming product categories • Federal Mandates depleting, contain recycled content, do not have to meet these mandates, • Covered Product Categories or non-toxic or less toxic alternatives in which case agencies may use any • Exceptions where such products meet agency products that meet their needs. A list of • Impacts of Energy-Efficient covered product categories is provided Product Procurement performance requirements. later in this document. Agencies should • Efficiency Requirements These procurement requirements are carefully check program criteria for • FEMP-Designated Products • ENERGY STAR Qualified codified in the Federal Acquisition exclusions. Products Regulations (FAR) Part 23. FAR Part • Low Standby Power Products 23 also requires agencies to include Exceptions • WaterSense Labeled Products a clause from FAR Part 52.223-15 in EPAct 2005 Section 104(c) lists pro- • Available FEMP Assistance all contracts and solicitations when curement exceptions also listed in FAR • Online Resources Part 23.204. “An agency is not required • Additional Resources acquiring or specifying energy-consuming products. to procure an ENERGY STAR or 2 FEDERAL ENERGY MANAGEMENT PROGRAM

FEMP-designated product if the head impact Federal agencies have on the Guidance for of the agency determines in writing environment. Manufacturers and that: Vendors Water efficiency is also an integral a) No ENERGY STAR or FEMP- part of a comprehensive resource FEMP designates product efficiency designated product is reasonably management plan. Due to prolonged requirements and not specific available that meets the functional droughts and increasing demand, water products. Only products meeting requirements of the agency; or is becoming scarcer for several Federal program-referenced testing procedures facilities across the U.S. Water also may be characterized as meeting FEMP b) No ENERGY STAR or FEMP- efficiency requirements. Manufacturers requires significant amounts of energy designated product is cost effective for treatment and delivery. Using are encouraged to attain verification over the life of the product taking from an independent third party. water-efficient products helps agencies energy cost savings into account.” meet reduction goals, ensure adequate Manufacturers should characterize Impacts of Energy- water supplies, and save energy. products as “meeting FEMP-designated Efficient Product Institutionalize Change: The Federal efficiency requirements” and not as a Procurement Government is the largest buyer of “FEMP-designated product.” All energy and water consuming products. manufacturers are strongly encouraged Federal acquisition of energy-efficient By setting high performance standards to accompany such claims with a link to products can save energy, save money, for these products, Federal procure- the appropriate FEMP website reduce environmental impacts, and ment requirements can institutionalize reference. For example: institutionalize change. change and potentially shift entire mar- kets to a greater level of efficiency. This This product meets FEMP-designated Energy Savings: EISA 2007 requires increases the availability of energy- and efficiency requirements for PRODUCT Federal agencies to reduce energy con- water-efficient products and reduces CATEGORY, placing it in the top 25 sumption intensity each year compared costs for all consumers. percent of equivalent products for to a fiscal year (FY) 2003 baseline. energy efficiency. Visitwww.femp. Purchasing energy-efficient products is energy.gov/procurement for more often a cost-effective energy conserva- Purchasing Specifications information. tion measure (ECM) to help agencies DOE and the U.S. Environmental meet this mandate. Guidance for Federal Protection Agency (EPA) sponsor four Procurement Officers Cost Savings: Federal purchasers programs with the authority to identify may assume that products meeting covered product categories and set FEMP designates efficiency efficiency levels: requirements for product categories, ENERGY STAR and FEMP- but not specific products. To determine designated efficiency requirements are • FEMP-designated products life-cycle cost effective. In this context, if a product meets FEMP-designated • ENERGY STAR efficiency requirements, compare life-cycle cost effective means the manufacturer efficiency data to the operating cost savings for an energy- • Low standby power products FEMP efficiency requirements. It is then efficient product during its functional • WaterSense labeled products recommended that agencies ensure the lifetime is equal to or greater than FEMP designates efficiency require- required test procedure has be used any additional costs at the time of ments within covered product catego- and performed/verified by an purchase. Identifying, purchasing, ries that offer significant energy savings independent third party. and properly installing these products for the Federal Government. ENERGY in Federal facilities results in reduced STAR and WaterSense aim for signifi- Find energy-efficient product energy and water consumption and life- cant savings on a national basis and requirements and test procedures on cycle cost savings. Due to their higher tend to focus on consumer products. the FEMP website at return on investment (ROI), efficient Different from ENERGY STAR and www.femp.energy.gov/procurement. products cost Federal agencies less to WaterSense, FEMP does not designate operate, saving taxpayer dollars. or label specific products. Reduced Environmental Impact: The A complete list of covered product combustion of fossil fuels to generate categories and additional resources are energy emits greenhouse gas emissions, provided later in this document. such as carbon dioxide (CO2), nitrous

oxide (NOX), and sulfur dioxide (SO2). Procuring energy-efficient products decreases energy usage and its result- ing pollutant emissions, lessening the FEDERAL ENERGY MANAGEMENT PROGRAM 3

FEMP-Designated Product The final step is for FEMP to verify power data information in the FEMP that products meeting the top 25 per- Standby Power Data Center. This Categories cent requirement are available from online resource lists products and FEMP product efficiency requirements three or more sources. In most cases, their standby power usage. Additional set minimum efficiency levels for prod- Federal purchasers are required to information is available at www.femp. uct categories that have the potential consider multiple sources when justify- energy.gov/standby. to generate significant Federal energy ing a purchase. WaterSense Labeled Products savings. When a product type has successfully WaterSense is an EPA-sponsored part- Federal agencies use a wide variety completed this process, FEMP issues nership program that promotes water of energy-consuming products. efficiency requirements and guidelines efficiency and enhances the market for While many are covered by the that encourage Federal agency acquisi- water-efficient products, programs, and ENERGY STAR program, some are tion and use. practices. Products not. Congress authorized FEMP to carrying the FEMP does not label or otherwise designate energy-efficient product WaterSense label recognize specific products as being efficiency levels for Federal purchases perform well, help efficient. Rather, FEMP publishes the and requires Federal agencies to specify save money, and required efficiency level for a product or select only products meeting these encourage innova- category, and any individual product efficiency levels where applicable. tion in manufac- that meets that efficiency level quali- turing. By reducing FEMP and ENERGY STAR share fies. Federal procurement officials are water use, WaterSense products can a core set of guiding principles with required to specify or select only those also reduce the energy associated with slight differences. The FEMP guiding products that meet the designated moving, heating, and cooling water. principles for setting energy efficiency efficiency levels. WaterSense focuses on the consumer requirements include: Additional information is available at market and not all specifications • Significant energy savings can be real- www.femp.energy.gov/procurement. cover commercial-level equipment. Additional information is available at ized on a Federal Government basis. ENERGY STAR Qualified Products www.epa.gov/watersense. • Products meeting FEMP product effi- ENERGY STAR is a voluntary ciency requirements may be assumed product-labeling program to identify FEMP Assistance to be life-cycle cost effective. and promote energy efficiency and FEMP dedicates staff and resources • Energy efficiency can be achieved reduce greenhouse to inform Federal buyers, procurement with several technology options, at gas emissions. A officials, energy managers, and facility least one of which is non-proprietary. joint DOE and EPA engineers of the reasons and require- • Product energy consumption and program, ENERGY ments to buy energy-efficient products. performance can be measured and STAR helps buyers Several online and other resources are verified with industry-recognized save money and available. testing standards. protect the environment through energy-efficient products Online Resources • Setting Federal requirements can effectively differentiate products and and practices. ENERGY STAR focuses Technical documents, fact sheets, institutionalize energy efficiency. on the consumer market, but may set and Web-based tools are available to specifications for commercial equip- facilitate product selection, including: Having identified a product category ment. Also, some specifications may be that meets these guiding principles, applicable to certain Federal facilities, Covered Product Category Efficiency FEMP collects market data (perfor- such as housing, break rooms, and Requirements: For each FEMP- mance and price) for and is statutorily shower facilities. Additional informa- designated product type, as well as required to set energy efficiency levels tion is available at www.energystar.gov. some ENERGY STAR products, at the top 25 percent of the product FEMP provides: category. FEMP then compares the life- Low Standby Power Products cycle cost of the top 25 percent against Some devices consume electricity • Designated efficiency requirements the least efficient or base models. If when they appear to be turned off. for Federal purchases. the combination of purchase price and This power consumption is known as • Tips to help buyers select the right operating cost discounted over the life standby power and can be a significant product, size it properly, install it of the product is less for the top 25 per- contributor to product energy use. correctly, and use it effectively. cent than the base models, this product FEMP sets purchasing specifications • A cost-effectiveness example to aid category is eligible for designation. for low standby power and publishes buyers in estimating savings. manufacturer-supplied standby 4 FEDERAL ENERGY MANAGEMENT PROGRAM

• Additional resources to research each contain efficiency levels for many For More Information product type more thoroughly. FEMP-designated products. Both of FEMP efficiency requirements are these guide specifications are available Federal Energy Management from the Whole Building Design Guide Program available at www.femp.energy.gov/ at www.wbdg.org. www.femp.energy.gov procurement. Cost Calculators: FEMP offers online Federal Supply Catalogs: FEMP FEMP Product Procurement calculators for some product categories works with the U.S. General Services www.femp.energy.gov/procurement that help buyers estimate life-cycle Administration (GSA) and the Defense energy, water, and cost savings. The Logistics Agency (DLA) to meet FEMP Energy Cost Calculators calculators allow users to input util- EPAct 2005 Section 104 requirement www.femp.energy.gov/calculators ity rates and operating conditions to to “clearly identify and prominently display ENERGY STAR qualified FEMP Standby Power Data Center more accurately estimate savings at or FEMP-designated products” in www.femp.energy.gov/standby their facilities. Energy cost calculators are available at www.femp.energy.gov/ their online listings and catalogs. In ENERGY STAR calculators. addition, FEMP is available to assist Federal supply sources in becoming www.energystar.gov Standby Power Data Center: FEMP guaranteed compliance suppliers. is responsible for identifying product WaterSense Program types that use standby power and Outreach and Training: FEMP offers www.epa.gov/watersense setting appropriate efficiency levels for presentations and training on energy- Lawrence Berkeley National Federal purchases. The FEMP Standby efficient product procurement to Laboratory Power Data Center provides informa- Federal agencies. These services are www.lbl.gov tion on these products. A unique available and considered upon request. feature of this site is a database of Live and on-demand sessions are also Federal Supply Sources manufacturer-reported standby power available on the FEMP website at www. General Services Administration measurements for products often sold femp.energy.gov/training. www.gsa.gov/advantage to Federal customers. The database Product Procurement Working Group: indicates which products meet standby Defense Logistics Agency FEMP leads an interagency working power requirements. The FEMP www.dla.mil group dedicated to increasing the pro- Standby Power Data Center is online at www.dlis.dla.mil/emall.asp curement of efficient products through- www.femp.energy.gov/standby. out the Federal sector. Several meetings Contacts Additional Resources are held each year to discuss issues In addition to online resources, FEMP and resolve problems surrounding Amanda Sahl staff works directly with Federal agen- Federal procurement requirements and Federal Energy Management Program cies on a variety of issues, such as: purchasing efficient products. Learn 202-586-1662 more about working group meetings [email protected] Guide Specifications: Some agencies at www.femp.energy.gov/technologies/ have guide or master specifications eep_workinggroup.html. Chris Payne that provide explicit requirements for Lawrence Berkeley National materials and equipment to be used in Laboratory 202-488-2252 construction or renovation of Federal facilities. FEMP works with agencies [email protected] to incorporate performance levels for energy-efficient products into these guide specifications. A number of guide specifications, such as the Unified Facilities Guide Specifications and Federal Guide for Green Construction,

EERE Information Center FEMP facilitates the Federal Govern- 1-877-EERE-INFO (1-877-337-3463) ment’s implementation of sound, www.eere.energy.gov/informationcenter cost-effective energy management and investment practices to enhance the nation’s energy security and Printed with a renewable-source ink on paper environmental stewardship. containing at least 50% wastepaper, including 10% post consumer waste. DOE/GO-102011-3360 • August 2011 FEDERAL ENERGY MANAGEMENT PROGRAM

Procuring Energy-Efficient Products Federal mandates require that Federal agencies purchase energy- Lighting efficient products. To help agency buyers meet these requirements, the Federal Energy Management Program (FEMP) maintains a list of FEMP- • Exterior Lighting p • Luminaires designated and ENERGY STAR®–qualified product categories found • Fluorescent Ballasts p -- Fluorescent p • LED Lighting (Commercial) n -- Downlight (Commercial) p frequently in Federal facilities. Refer to the legend to see which program • Light Bulbs -- Industrial (High-Bay) p covers each product category. For more information on these products -- Compact Fluorescent (CFL) n • Light Fixtures (Residential) n and requirements, visit www.femp.energy.gov/coveredproducts. -- Light Emitting Diodes (LED) n • Decorative Light Strings n

Legend of Energy-Efficient Product Programs n ENERGY STAR p FEMP-Designated u Low Standby Power l Electronic Product Environmental Assessment Tool (EPEAT) Commercial Food Service Equipment

• Dishwashers (Commercial) n • Ovens (Commercial) n Heating & Cooling (Space & Water) • Fryers n • Refrigerators and Freezers • Griddles n (Commercial) n • Hot Food Holding Cabinets n • Steam Cookers n Commercial Space Heating Residential Space Heating • Ice Machines • Pre-Rinse Spray Valves p and Cooling and Cooling -- Air-Cooled n • Beverage Vending Machines n • Boilers p • Room Air Conditioners n -- Water Cooled p • Central Air Conditioners n • Central Air Conditioners n • Chillers • Boilers n -- Air-Cooled Electric p • Fans -- Water-Cooled Electric p -- Ceiling n • Air Source Heat Pumps n -- Ventilation n • Gas Furnaces n Commercial Water Heating • Heat Pumps Appliances • Gas Water Heaters p -- Air Source n -- Ground-Source n • Clothes Washers (Commercial) n • Refrigerators (Residential) n Residential Water Heating • Clothes Washers (Residential) n • Freezers (Residential) n • Electric Resistance Storage p • Room Dehumidifiers n • Room Air Cleaners • Heat Pump n • Dishwashers (Residential) n and Purifiers n • Gas Condensing n • Storage n • Whole-Home Tankless (Instantaneous) n • Solar n

Other IT & Electronics Building Envelope Additional Guidance Information Technology -- Fax/Printer Machines nu • Cool Roofing Products n • Centrifugal Pumping Systems • Computers -- Mailing Machines n • Windows, Doors, and Skylights n • Lighting Controls -- Desktops and -- Multifunction Devices n Workstations nu -- Printers n l WaterSense Plumbing Suspended Categories -- Notebooks and Integrated -- Scanners n • Faucets, Showerheads, Toilets, • Electric Motors Computers nl and Urinals • Distribution Transformers Electronics • Displays and Monitors nl • Fluorescent Tube Lamps • Audio/Video n • Enterprise Servers n Miscellaneous • Televisions (TVs) n • Imaging Equipment • Water Coolers n -- Copiers n • Battery Chargers n -- Digital Duplicators n • Cordless Phones nu • Set-Top and Cable Boxes n Illustrations from iStock/4701623, 9363216, 17534402, 6935827

For more information, visit www.femp.energy.gov

Printed with a renewable-source ink on paper containing at least DOE/GO-102012-3642 50% wastepaper, including 10% post consumer waste. Revised August 2012