Fim Trial World Championships & Prizes 2019 Event Manual
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FIM TRIAL WORLD CHAMPIONSHIPS & PRIZES 2019 EVENT MANUAL CONTENTS I. Introduction II. Procedures & Deadlines III. Schedules IV. Financial aspects for organisers V. General terms and conditions INTRODUCTION 1.1 Preamble – About The FIM 1.2 Purpose of this Event Manual 1.3 Composition of this Event Manual 1.4 Reference Documents, Rules & Codes 1.5 Contacts INTRODUCTION 1.1 Preamble – About the FIM Founded in 1904, the FIM (Fédération Internationale de Motocyclisme) is the worldwide governing body for motorcycle sport and the global advocate for motorcycling with the authority to award world championships titles and to adopt the rules (including but not limited to the sporting, technical, medical and anti-doping and disciplinary and arbitration rules) it deems necessary for the organisation of motorcycling sports events. The FIM is an independent association formed by 111 National Federations throughout the world and is recognised as the sole competent authority in motorcycle sport by the International Olympic Committee (IOC). The FIM is also active and involved in the following areas: public affairs, road safety, touring and protection of the environment; it was the first international sports federation to impose an Environmental Code in 1994. The FIM has extensive experience in sanctioning and regulating motorcycle sports events and owns, organises, stages, sanctions and/or regulates international events in a range of motorcycling disciplines including Road Racing (MotoGP, Superbike and Endurance), Motocross and Supercross, Trial, Enduro, Cross-Country Rallies and Speedway. The FIM is the supreme and sole international authority empowered to control international motorcycling events organised under its aegis throughout the world including some 50 World Championships. The FIM is the sole owner of any and all rights whatsoever, including but not limited to intellectual property and commercial rights* connected with, pertaining to or arising from or in connection with the championships and events (e.g. FIM Trial). The FIM controls and has the right to license third parties to use or exploit such rights. The official titles of FIM World Championship and FIM Prize Events are the exclusive property of the FIM in all disciplines of motorcycling sport. In particular, the FIM owns, co-organises and/or co-stages, sanctions and regulates the FIM Trial. The FIM’s aforementioned commercial rights include the rights connected with, pertaining to or arising from or in connection with the Trial (including but not limited to the promotion and organisation of said event). Based on the foregoing, the FIM has established this Event Manual to describe in as much detail as possible the obligations and rights of any promoter and/or organiser of the FIM Trial duly appointed by the FIM. INTRODUCTION 1.2 Purpose of this Event Manual The purpose of this Event Manual to assist any promoter and/or organiser of the FIM Trial World Championship event appointed by the FIM by providing information on the conditions laid down by the FIM in its various official documents for the promotion and/or organisation of the FIM Trial World Championship Event as well as information of a practical nature in order to ensure a smooth and perfect preparation of the said event. This Event Manual shall be used and strictly followed by any promoter and/or organiser involved in the promotion and/or organisation of the FIM Trial World Championships & Prizes. In the interests of all the stakeholders involved in this prestigious and venerable event, this Event Manual shall be regarded as a guide whose purpose is to contribute to, and ultimately ensure, the success of each edition of the FIM Trial World Championships & Prizes. This Event Manual is structured in different parts. The idea is that the organiser or any potential organiser can read thru to have a general impression of the different points to organise and can go into detail following the link indicated in each section. For the present year jointly with the International Sustainability commission we have incorporated several "sustainable tips" which help the organizer to incorporate measurements or actions that makes the event a sustainable event. All the aspects related with the environment have been regrouped in the manual in order to give them relevance and group them in a way that is easy for the reader to identify. This Event Manual is mainly focused on TrialGP events with one day competition. Some details might differ for a 2 day competition format (overseas events) or Trial des Nations. 1.3 Composition of this Event Manual This event manual is composed by 2 main parts: First part “the structure”: • Contents are composed by introduction points, general and practical information and the “Procedures and Deadlines” set up on chronological order from the Candidature Form to the day of the event. Second part “Schedules”: • Contain more detail of the “Procedures & Deadlines”. Navigations and links: • Each of the contents from “The Structure” and “Schedules” are linked to the page of the document which contains the information. • All pages have a return button to “The Structure” and / or “Schedules” Contents. Take me to Contents Take me to Schedules There are “Sustainability Tips" that contain useful ideas and environmental regulations related to the chapter and the "FIM Environmental Code" FIM TRIAL EVENT MANUAL 2019 Back to CONTENTS INTRODUCTION 1.4. Reference Documents, Rules & Codes Each time you start to read this event manual you must have at your disposal the current versions of the following documents rules and codes: • FIM Trial Regulations • FIM Trial Technical Rules • FIM Medical Code / FIM Anti-Doping Code • FIM Environmental Code • FIM Sporting Code • FIM Disciplinary and Arbitration Code • FIM Year Book • FIM Ethical Code Please be aware that these FIM Rules and Codes can be accessed at Library section of the FIM website: www.fim-live.com. You can use the different filters to find and download Documents, Rules and Codes. You can also watch a tutorial : http://fim-pictures.com/preview/7768?sid=108&cpos=2 FIM TRIAL EVENT MANUAL 2019 INTRODUCTION 1.5. Contacts GENERAL INQUIRES HOMOLOGATIONS & LOGISTICAL EVENT FIM Trial Commission Coordinator RELATED INQUIRES Anna Clarena FIM TrialGP Campionship Manager Ph: +41.22.950.95.08 Josep Punti Mobile: +41 799305101 Mobile: +376 321 019 Email: [email protected] Email: [email protected] COURSE AND SECTIONS DESIGN FIM CTRS – Adviser for Men Sections FIM Design Service Jordi Pascuet Olivier Prouff Ph: +34.629.30.87.05 Ph. +41 22 950 95 12 Email: [email protected] Email: [email protected] FIM CTRS – Adviser for Women Sections MARKETING & SPONSORS Iris Oelschlegel FIM Marketing & Sponsoring Director Ph : +49.174.44.333.27 Fabio Muner Email : [email protected] Ph +41 22 950 95 27 Email: [email protected] SUSTAINABILITY FIM International Sustainability Commission Director PRESS & COMMUNICATIONS Kattia Juárez Dubón FIM Communications Manager Ph +376335266 Isabelle Larivière Email: [email protected] Ph +41 22 950 95 68 E-mail: [email protected] TECHNICAL FIM International Technical Commission Coordinator Erica Manfredi Championship Official website Ph +41 22 950 95 28 www.trialgp.com Email: [email protected] Championship Riders’ registration MEDICAL www.trialgp-registration.com FIM International Medical Commission Coordinator Championship Official Noticeboard Evelyne Magnin www.trialgp-noticeboard.com Ph +41 22 950 95 16 Email: [email protected] FIM TRIAL EVENT MANUAL 2019 PROCEDURES & DEADLINES 2.1 BEFORE THE PUBLISHING OF THE OFFICIAL CALENDAR 2.1.1 Candidature form 2.1.2 Venue Inspection 2.1.3 Organiser’s Declaration of Commitment 2.1.4 Closed Circuit attestation 2.2 AFTER THE PUBLISHING OF THE OFFICIAL CALENDAR 2.2.1 Documentation 2.2.1.1 Venue information 2.2.1.2 Supplementary Regulations 2.2.1.3 Medical Provision Questionnaire 2.2.1.4 Environmental Management Plan 2.2.1.5 National & Local permissions / Insurance 2.2.1.6 Entries 2.2.2 Planning 2.2.2.1 Championship names, logos and design 2.2.2.2 Course and Sections 2.2.2.3 Areas, Facilities & Services 2.2.2.4 Event Signs 2.2.2.5 Event Personnel 2.2.3 Requests 2.2.3.1 National TV Rights 2.2.3.2 Press 2.2.3.3 Event Accreditations 2.3 PROCEDURES DURING THE EVENT 2.5.1 Administrative & Technical Verifications 2.5.2 Prize-giving Ceremony Podium 2.4 SUMMARY TIMELINE PROCEDURES & DEADLINES 2.1. BEFORE THE PUBLISHING OF THE OFFICIAL CALENDAR 2.1.1 Candidature form Any interested organiser shall fill in the “Candidature form for Championships without a Promoter” Send this form to its National Federation for Validation before 31 March from the previous year. The National Federation need to send the filled and validated form to FIM Trial Coordinator. For the Trial des Nations a Candidature will need to be sent 2 years in advance. Applications for FIM World Championships and Prize Events will be examined by the appropriate Commissions which will fix the dates, venues, classes, subject to the final approval of the Board of Directors. 2.1.2 Venue inspection A site venue visit between the Organiser, the FMNR (Organising National Federation) and the FIM will be scheduled. The organiser can not apply changes to the Inspection report without informing the FIM. In case of non-compliance with the homologation, point V General Terms and Conditions might apply. 2.1.3 Organiser’s Declaration of Commitment An agreement will be supplied by FIM and it needs to be filled in and signed by the organiser. The signed agreement must be sent to the FIM before the publishing of the Calendar. 2.1.4 Closed Circuit attestation A closed circuit attestation need to be filled and sent to the FIM CTR Coordinator together with the Delcaration of Commitment.