ANNUAL REPORT 2018
www.sigmanursing.org
@SigmaNursing Message from the President
Dear Xi Lambda Members,
It is my honor and privilege to serve as president of Xi Lambda Chapter, Sigma Theta Tau, for the 2017-2019 term. Looking back on the past year, I am incredibly grateful for the work and dedication of our executive and committee members.
We have had a wonderfully successful year as a chapter, increasing in membership and visibility within the nursing community. In February, we held our annual fundraising event, “Pasta with a Purpose” at Mona Lisa Ristorante, with proceeds supporting our Xi Lambda Research Award and Just a Warm Sleep, a local non-profit organization providing basic necessities including food, clothing and shelter to those in need. We were also privileged to welcome fifteen new inductees to our Chapter! In addition, members and guests enjoyed a wonderful meal, and had plenty of opportunities for networking.
Our dedicated executive members have worked hard over the past year to increase the profile and presence of Xi Lambda Chapter within the nursing community in Winnipeg. Xi Lambda was represented and actively engaged with nurses at multiple events: the Helen Glass Research Symposium, the 8th Annual Advanced Practice Nursing Conference, and the 27th Annual Provincial Palliative Care Conference. Finally, Xi Lambda chapter was represented Nataliya Basova at Sigma’s 44th Biennial Convention in Indianapolis, Indiana.
In 2017, Dr. Donna Martin was the recipient of the Xi Lambda Research Award for her study evaluating the Summer Research Internship Program at the College of Nursing. We anticipate learning more about Dr. Martin’s research in the upcoming year!
I look forward to another year of growth and opportunity, and encourage you to join us throughout the year in making Xi Lambda a place to connect, collaborate and catalyze.
Best regards, Tara
2 Vice President’s Report
Sarah-Jane Beaudry
Place in term: Entering second year
Primary Responsibilities: The primary responsibilities of the Vice-President are to assist the president in the running of the chapter and participating in committee and chapter activities. The VP is prepared to take on all responsibilities of the president should the situation arise where the president could no longer fulfill her/his duties.
Past Events/Projects (since last meeting): Since our last meeting in June I have overseen the ordering and distribution of publicity items Along with Stephanie Lelond I represented Sigma as an exhibitor at the Provincial Palliative Care Conference. We offered interested attendees a chance to enter to win a $15 Starbucks Gift Card. This generated over 25 emails of health care professionals willing to learn more about Sigma.
Present Events/Projects: Current projects for me include joining the publicity committee and working to update the website, as well as work with the Leadership Succession Committee
Future Events/Projects: I am looking to start some ongoing networking opportunities in the next year, as well as preparing to take on the role of President in 2019.
Ongoing Needs: None at this time.
3 Treasurer’s Report
Officer Title: Treasurer Place in term: 2nd year Primary Responsibilities: Manage the chapter’s funds and support the various activities of the Xi Lambda Chapter.
Past Events/Projects (since last meeting): In the past year, we were able to support a research award, send a delegate to the Sigma Convention in Indiana, had a successful Pasta With a Purpose and donated $340 to Just a Warm Sleep. We were also able to purchase promotion materials for our chapter (pens)
Present Events/Projects: As of Sept 25, we have $3534.28 in our chequeing account.
Future Events/Projects: Fund another research award for this upcoming year. Donate to another charity.
Ongoing Needs: Need to fundraise!
4 Sigma Xi Lambda Treasurer’s Report April 7, 2017 – April 6, 2018 Submitted by Deborah Chan April 6, 2018
Annual Income
Chapter Dues income • Oct 2017……………………………………..656.96 • Nov 2017……………………………………..783.15 • March 2016………………………………….998.73
Charitable giving/fundraising income • Pasta with a Purpose/Induction Ceremony (after donation to Just a Warm Sleep) …………………………………………………….1835 • Chapter Donations ……………………..0 Registration for chapter events…………….0
TOTAL ANNUAL INCOME ………………………………………………..4273.84
Annual Expenses
Chapter operations • Bank account fees …………………..16.25
Program expenses • Pasta With a Purpose/Induction Ceremony…..1020 • Door Prizes……………………………… 123.80 • Pizza from Sept Mtg………………..29.05 • Banner …………………………………..165.88 • Tickets for Induction Ceremony..30.00
Financial support for members to attend STTI events ………….3472.65 Financial support for members to attend UN events ……………0 Financial supports for members to attend non STTI events….0 Employee Payroll ……………………………………………………………………0 Other……………………………………………………………………………………….0
TOTAL ANNUAL EXPENSES……………………………………………………4857.63
Annual Philanthropy
Scholarships ……………………………………..2000
5 Other charitable giving: • Just a Warm Sleep………………….340
TOTAL ANNUAL PHILANTHROPY ……………………………………..2340.00
Assets of the Chapter
Bank checking account balance ………3539.28 Investments • GIC ……………………………………..…5000 • Cash………………………………………. 74.75
TOTAL CHAPTER ASSETS ……………………………………………….…8614.03 8614.03
6 Secretary’s Report
Officer Title: Secretary
Place in term: 1st year
Primary Responsibilities: Serve on the chapters board of directors including recording and distributing meeting minutes, lead communication to the chapter membership, and serve on committees as needed
Past Events/Projects (since last meeting): Looked into fundraising opportunities, participated in AGM planning including connecting with the Association of Registered Nurses of Manitoba
Present Events/Projects: AGM event planning
Future Events/Projects: Upcoming Annual Induction Ceremony
Ongoing Needs: Facilitate communication among executive board members
7 Counsellor’s Report
Officer Title: Governance Committee Chair
Place in term: Year 1 (Eligibility Committee since 2014)
Primary Responsibilities: • Lead the recruitment process and be an advocate for membership in the organization: • Lead the procedure for determining membership eligibility and inducting members. • Develop strategies for publicizing and informing students and nursing leaders of membership eligibility criteria. • Secure necessary data from the official records of students to determine eligibility status. • Notify students of their eligibility status and send out the appropriate membership application materials. • Prepare and set up inductions using the Online Induction System. • Should download the latest version and consult the Online Induction System manual for each induction. • Prepare for inductions by downloading and customizing the induction scripts and slides. • Work with the appropriate parties to plan induction ceremony events. • Download and send the “Sample Letter to Send Before Induction” to each eligible candidate before induction.
Past Events/Projects (since last meeting): • Accepted applications for new members • Determined eligibility and entered members into induction system • • We had 15 new members in the February Pasta with a purpose induction – • 8 Graduate Students • 3 Nurse Leaders • We Had 100% acceptance – when notification and invitations were sent out to potential new members (See attached Report of Ceremony Acceptance Rate) • Various recruitment strategies were carried out - For example – notification to undergrad students, Donna and I spoke to the new graduate nursing students at their orientation this past September, invitations were extended to the summer nursing students working at the Manitoba Centre for Nursing and Health Research. Invitations have also been posted, included in newsletters, or extended at such events as the Researcher in Residence week at the University of Manitoba.
8 Present Events/Projects: • Continued recruitment strategies • Update of our application forms – as suggested. I have been in contact with Sigma Theta in Indianapolis. This process may actually be more complex as application forms are now only used for nurse leaders. Eligibility for undergraduate and graduate students is determined by nursing schools by having student records send you a list of the top 35% of students (grade achievement) to ensure eligibility. I think this may be a problem in our faculty as I don’t believe we would have access to that information (but would have to check). We also don’t have that many undergrads applying – we could request that they submit their transcript – they also already need to endorsement. Think we have to clarify our application process for grads and undergrads going forward? Our application forms are also more difficult to update – at this point would likely have to be retyped as the converting of the pdf to a word document has not been working out. However, I will contact one other person (at the MCNHR) who may be able to help us with this – as suggested by Lisa Albensi. • Future Events/Projects: • Continued recruitment of new members • Determine elibiltiy of potential new members • Manage induction system
Ongoing Needs: • As above – more ideas for recruitment?
9 Xi Lambda Officers 2017-2019
President Tara Horrill Vice-President Sarah-Jane Beaudry Secretary Josie Bolianatz Treasurer Deborah Chan Counsellor Shelley Marchinko
Committee Chairs 2017-2019
Governance Chair Shelley Marchinko Leadership Succession Chair Stephanie Lelond Publicity Co-Chairs Nataliya Basova & Louise Hemedes Research & Awards Chair Lisa Albensi Philanthropy Co-Chairs Liliane Allegro & Emily Hyde
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