October 26, 2020 Select Board Meeting Packet
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Littleton Select Board AGENDA ACTION REQUEST 1 October 26, 2020 Correspondence Requested by: Interim Town Administrator Action Sought: None anticipated Proposed Motion(s) None anticipated at this time. Additional Information A. Xfinity letter regarding fee adjustment relating to sporting events. B. Thank you letter from Littleton Resident for recent flu clinc Board Action Motion Second In favor Opposed Disposition Littleton Select Board AGENDA ACTION REQUEST 2 October 26, 2020 Department & Board Updates and Requests Requested by: Joseph Laydon, Interim TA, Planning Board, Action Sought: Approval/Discussion Proposed Motion(s) A. Employee Recognition – Amy Green, Conservation Coordinator. MOVE that the Board vote to recognize Amy Green for her success is the Town receiving the Municipal Vulnerability Preparedness Grant for the amount of $763,050 which was crucial in the Town’s acquisition of the 119 Tahattawan Road property. [Roll Call Vote] B. Appointment of three (3) part-time dispatchers - Police Chief Matthew Pinard– MOVE that the Board vote to appoint Ms. Kristen Melanson, Mr. Adam Zaferacopoulos, and Mr. Max Bernstein as part-time Communication Officers. [Roll call vote] C. Signing of General Election Warrant - Diane Crory, Town Clerk – MOVE that the Select Board vote to sign the warrant for the 2020 General Election [Roll Call Vote]. D. Submission of Annual Report for Designated Green Communities – Dianne Dickerson – MOVE that the Board vote the Interim Town Administrator to sign and submit the Annual Report for Designated Green Communities. [Roll Call Vote] Additional Information A. Employee Recognition – Amy Green, Conservation Coordinator: Amy Green successfully wrote and submitted an application to the Municipal Vulnerability Preparedness Program for the purchase, remediation, protection, and development of affordable housing on the land at 119 Tahattawan Road. The $760,050 grant represented more than 3/4ths of the project cost and allowed for us to leverage additional funding sources to then pass at STM. B. Appointment of three (3) part-time dispatchers - Police Chief Matthew Pinard - Included in the Board’s packet is a memorandum from Chief Pinard requesting the appointment of three (3) part-time dispatchers. Resumes for the three appointments are included in the packet. C. Signing of General Election Warrant - Diane Crory, Town Clerk – Diane Crory, Town Clerk will provide the Board with a copy of the General Election Warrant for signature. D. Littleton was accepted into the state’s (DOER) Department of Energy Resources Green Communities Program as a Designated Green Community in December 2015 with 2014 as baseline year: Total funding: $1,063,039: • 2016 designation grant - $140,870: to fund energy conservation measures including a phase I LED streetlights conversion, installation of variable frequency drives, LED exterior lighting upgrades, compute load management, and measures to improve pipe insulation and functioning of facility equipment. • 2017 competitive grant - $249,586: to fund energy conservation measures in municipal facilities including town wide streetlights, Spectacle Pond Water Treatment Plant, and Littleton High School. The energy conservation measures funded by this grant are: LED streetlight conversion, variable frequency drives on pumps, and exterior lighting upgrade. • 2018 competitive grant - $234,314: to fund energy conservation measures, VFDs, exterior and interior lighting, and administrative costs, in municipal facilities including High, Shaker Lane, and Middle Schools. • 2019 competitive grant - $238,269: to fund energy conservation measures, demand control ventilation, RTU controllers, lighting, weatherization, capacitors, and administrative costs, in municipal facilities including Littleton High, Middle, Russell St, and Shaker Lane Schools. • 2020 competitive grant - $200,000: to fund energy conservation measures, LED lighting, unit ventilator controls, and RTU and re-heat controls, in municipal facilities including High, Middle, Russell St Schools and Town Offices. Board Action Motion Second In favor Opposed Disposition 2 GREEN COMMUNITY ANNUAL REPORT Annual Report Tab Coloring Key Community input required Examples Guidance 1) In order for a municipality to maintain its Green Community Designation and be eligible for the next available Green Communities Competitive Grant, reports must be submitted no later than 5:00 PM November 6, 2020 for the reporting period July 1, 2019 – June 30, 2020 Late reports WILL deem a community ineligible for the 2021 Competitive Grant. 2) Please be certain to address all areas in full. If certain requested information does not apply, then please note it as “N/A." 3) Please follow the instruction for reporting on each Criteria on the individual Criterion Excel Sheets. 4) If you have any questions on these reporting requirements, contact your DOER Green Communities Regional Coordinator (RC). The objective is to have a dialogue with Green Communities staff BEFORE the report is due so that minimal follow-up with the municipality is required after the due date. 5) Submit your community's full Excel file electronically as Excel via email with any other supporting files to Grant Administrator Jane Pfister - [email protected] and your Regional Coordinator. This page must be signed, made into a PDF, and submitted as a separate file. Please submit only one Excel file for the annual report. DOER will not accept multiple spreadsheets 6) NOTE: In the case of any criteria violations( e.g. a vehicle purchased that does not meet the fuel efficient vehicle policy), the municipality will be asked to provide a corrective action plan. A first-time violation will be factored into consideration when DOER awards funds under the next available Green Communities funding opportunity. A second violation may prohibit the municipality from being eligible for any funds in the next available Green Communities funding opportunity. 8) Fields highlighted in yellow should be completed by Green Communities. 9) Review the "AR Compliance Checklist" tab and ensure that no items are missing. If any items cannot be provided please offer an explanation. Annual Report is not complete. Please review the AR Compliace Checklist. PLEASE NOTE: For a municipality designated December 2018, the reporting December-15 Date Designated: period is 18 months, Jan 1, 2019 - June 30 2020 Date of Annual Report Submission Name of Preparer of Annual Report Dianne Dickerson Title Executive Assistant Municipality Name Littleton I confirm that I have reviewed this report and verify all information is true. Signature of Chief The Chief Executive Officer is defined as the manager in any city having a manager and in any town having a city form of government, the mayor in any other city, and Executive Officer the board of selectmen in any other town unless some other officer or body is designated to perform the functions of a chief executive officer under the provisions of a local charter or laws having the force of a charter. Any signatures of designees will be considered an attestation that the signatory has been designated the designee by the municipality. GREEN COMMUNITY DESIGNATIONS REACH TWO HUNDRED SEVENTY-ONE AMESBURY SALISBURY MERRIMAC NEWBURYPORT HAVERHILL WEST NEWBURY CLARKSBURG METHUEN GEORGETOWN NORTHFIELD HEATH ROWE NORTH ADAMS COLRAIN BERNARDSTON ROYALSTON TOWNSEND DUNSTABLE LAWRENCE ASHBY DRACUT BOXFORD IPSWICH WILLIAMSTOWN WARWICK ASHBURNHAM PEPPERELL NORTH ADAMS TYNGSBOROUGH ANDOVER TOPSFIELD CHARLEMONT GILL WINCHENDON ANDOVER ROCKPORT LOWELL HAMILTON SHELBURNE ERVING ATHOL GROTON TEWKSBURY ESSEX BUCKLAND FITCHBURG CHELMSFORD GLOUCESTER GREENFIELD ORANGE SHIRLEY WENHAM HAWLEY STONEHAM SWAMPSCOTT CHESHIRE GARDNER LUNENBURG WESTFORD MANCHESTER WOBURN BEVERLY SAUGUS MONTAGUE AYER BILLERICA DEERFIELD WENDELL CARLISLE MELROSE LANESBOROUGH WINDSOR PLAINFIELD TEMPLETON WESTMINSTER LITTLETON WINCHESTER CONWAY LEOMINSTER BEDFORD SALEM LEXINGTON DALTON ASHFIELD LEVERETT HARVARD LINCOLN MALDEN NEW MEDFORD LANCASTER LYNN ARLINGTON REVERE CUMMINGTON SUNDERLAND SALEM ACTON BURLINGTON SAUGUS EVERETT GOSHEN HUBBARDSTON WOBURN PITTSFIELD CONCORD BELMONT HINSDALE BOLTON WALTHAM SOMERVILLE CHELSEA PERU WHATELY SHUTESBURY MAYNARD BARRE STOW NAHANT WINTHROP WILLIAMS- PETERSHAM WAYLAND CAMBRIDGE RICHMOND LENOX WORTHINGTON WATERTOWN BURG HATFIELD WEST RUTLAND BOYLSTON BERLIN HUDSON WESTON CHESTERFIELD PELHAM HARDWICK SUDBURY NEWTON MARLBOROUGH MIDDLEFIELD AMHERST WAYLAND BOSTON WARE NORTHBOROUGH BROOKLINE NORTHAMPTON NEW FRAMINGHAM WELLESLEY STOCKBRIDGE WESTHAMPTON BELCHERTOWN BRAINTREE CHESTER SHREWSBURY SOUTHBOROUGH EASTHAMPTON BECKET HUNTINGTON GRANBY NEEDHAM NATICK WEST WORCESTER ASHLAND GREAT SPENCER WESTBOROUGH LEICESTER SHERBORN BARRINGTON SOUTHAMPTON HINGHAM BROOKFIELD COHASSET DEDHAM HOLYOKE AUBURN HOPKINTON QUINCY BLANDFORD WEYMOUTH EGREMONT GRAFTON HOLLISTON MEDFIELD NORWOOD WEYMOUTH SCITUATE SHERBORN DOVER MILTON PALMER WARREN UPTON WESTWOOD CHICOPEE MILLBURY MILLIS CANTON NORWELL WEST OXFORD MEDWAY ROCKLAND MEDFIELD WESTFIELD SPRINGFIELD WILBRAHAM BRIMFIELD NORTHBRIDGE NORFOLK STOUGHTON MARSHFIELD SUTTON ABINGTON HANOVER TOLLAND SPRINGFIELD CHARLTON FRANKLIN STURBRIDGE MENDON SANDISFIELD GRANVILLE SHARON PEMBROKE PROVINCETOWN AGAWAM MONSON UXBRIDGE WHITMAN WEBSTER DOUGLAS BROCKTON LONGMEADOW SOUTHBRIDGE DUDLEY MILLVILLE BELLINGHAM HANSON DUXBURY EASTON PLAINVILLE BLACKSTONE TRURO HALIFAX KINGSTON NORTH BRIDGEWATER PLYMPTON WELLFLEET ATTLEBOROUGH ATTLEBORO MIDDLEBOROUGH SEEKONK CARVER REHOBOTH DIGHTON 31