ecord Classifi tion n ook
EPARTMEN OF STATE NITED STATES INFORMATION AGENCY Department of State Transmittal letter: RC- 4 Washington, D.C. Records Date: April l, 1965 Classification Handbook
1. MATERIAL TRANSMITTED:
Revised Records Classification Handbook.
2. EXPLANATION:
UNIFORM STA USIA HANDBOOK
a. of Official File USIA Overseas Establishments
(I) USIA CA-1609 4, 1964) prescribed the use of the State s official file system for use by all USIA overseas establishments effective January 1, 1965. In view of the delay in issuance of the revised Handbook, USIA CA-2161 (February 4, 1965) installation of the new system until receipt of this Handbook. Detailed instructions, a conversion table, and an initial supply of preprinted labels have been sent to all USIA overseas establishments.
(2) Post Communications and Records Supervisors are urged to provide the necessary technical guidance and assistance to USIS personnel to ensure that the system is properly installed as quickly and smoothly as possible. New and returning USIS American secretaries are now receiving training in Washington in the official file under a Joint State/USIA training program. Training of local in the new system should be conducted as a joint effort USIS secre- taries and State Communications and Records Supervisors.
b. Revised Format of Handbook
(I) The Records Classification Handbook, which embodies the official uniform file was originally issued under TL:RC-1, March l, 1963. It has now been prepared in a new format to reduce its bulk and is reissued as a UNIFORM STATE/USIA HANDBOOK. The content of the Handbook is essentially the same, except that the detailed information concerning methods of arrangements with label examples at the beginning of each outline has been eliminated with a few exceptions. The common methods of arrangement are now described and illustrated in Section D of the Introduction.
(2) The Alphabetical List of Industries and Commodities, formerly printed on yellow pages and referred to as INCO (YP), now appears at the end of the INDUSTRIES and COMMODITIES (GENERAL) out line. The list has been expanded and is to be referred to henceforth as INCO(AL). Page 2 of TL:RC-4 RECORDS CLASSIFICATION HANDBOOK
c. Changes in Outlines
(1) The changes in the CSM, POL, INT and SCI outlines issued as enclosures to CA-6685 (January 7, 1964) have been incorporated in the revised Handbook.
(2) The CULTURE & INFORMATION outlines have been revised to meet the subject matter requirements of the Department and USIA overseas establishments.
{3) Certain changes and additions have been made in other sections of the Handbook to update outlines, to provide additional subject matter cover age required by certain offices, and to clarify explanatory notes. Significant changes have bee'n made in the following sections:
ADMINISTRATION: ACC 23-15 through 23-20; BG 20; revised CR outline; FSV 3; and TRV 14-8 thru 16-4.
CONSULAR: PPT 7, 10-13 and 10-14; PS 12; and V 5.
ECONOMIC: AGR 11-3; AID 8-1 through 8-10, AID 14-l thru 14-6, and AID 16; FN 6, 9 and 11; FT instructions, 4, 6 (deleted), 7 and 11; INCO instructions and Alphabetical List; OS 6-1, 12-5, 12-13 and 12-14; STR instructions; TP 9 and 15 combined and TP 12 deleted.
POLITICAL & DEFENSE: DEF 15 and DEF 19; POL 7, 13-11, 15-8, 17, 19, 23, 24, 27and28.
SCIENCE: SCI 20 through 64.
SOCIAL: SOC 11, 14 through 18.
d. Changes in Special Instructions
(1) International Organizations and Conferences. This instruction has been revised to clarify its proper use. A new exhibit is included which should prove helpful in applying this instruction. The List of Admini strative Subjects is expanded.
(2) Crisis Files. This is a new instruction which should prove helpful to those offices and posts accumulating a large volume of papers during a prolonged crisis.
(3) Commercial Officers. This instruction has been revised and the pro vision for preclassification eliminated. RECORDS CLASSIFICATION HANDBOOK 3 of TL:RC-4
(4) This instruction has been slightly revised program subjects added under AID 14.
(5) USIS. This instruction has been deleted since USIA has the Handbook for use by all its overseas establishments.
e. s in Abbreviations
(l) The Common Abbreviations have been revised and updated.
(2) The Country Abbreviations have been eliminated but scan be obtained from the Division of Records Management, upon request.
£. Index
The Index is updated to all s in the file outlines.
g. Administrative
Separate of the Administration Section are not being reproduced because of the reduced size of this Handbook. Therefore, all executive and administrative offices should obtain s of the Handbook.
3, FILING INSTRUCTIONS:
a. The enclosed Records Classification Handbook replaces the March 1963 edition upon receipt by end-users. However, at least~ copy of the 1963 edition should be retained by Departmental and post Central Records Units, decentralized file stations and operating offices for reference to the 1963-64 blocks of subject files.
b. Cancel the following issuances:
CA-9017 February 21, 1963 Preclassification of Airgrams CA-13002 May 20, 1963 RM: Installation of New File System CA-13961 June 12, 1963 RM: Installation of New File CA-1729 August 12, 1963 RM: Preclassification of Airgrams CA-2394 August 29, 1963 RM: New File System CA-6685 January 7, 1964 RM: Changes in New Records Classi fication Handbook CA-928 July 23, 1964 RM: Postwide Label Requirements Page 4 of TL:RC-4 RECORDS CLASSIFICATION HANDBOOK
c. The following issuances should be retained until their substance has been incorporated in revisions of 5 FAM 400 and the Records Management Handbook, Part I:
CA-11430 April 15, 1963 Installation of New File System (Enclosure 2 (a) and 2 (b) concerning "Records Classification" and "Maintenance of Records" constitute the only current instructions at this time. Copies are still available from RM/S, upon request.) CA-5076 November 8, 1963 RM: Installation of New File System
4. DISTRIBUTION:
Instructions for obtaining additional copies of the Records Classification Hand book are included in Section G of the Introduction. THE DEPARTMENT AND OVERSEAS POSTS
AND USIA OVERSEAS ESTABLISHMENTS
Prepared by Division of Records Management Department of State April 1965 RECORDS CLASSIFICATION HANDBOOK
FOREWORD Essential to the effective administration of the Department and its overseas posts is the management of records. In keeping with our program to improve and modernize our administrative processes, the Department developed a comprehensive records classification system which was installed on a world-wide basis in 1964. This Records Classification Handbook prescribes the official uniform file system which enables end-users to file and find material rapidly. The usefulness of recorded informa tion is largely dependent upon the logical arrangement of records. The system applies to both official and working files and makes possible an improved records training program for secretarial and clerical personnel, thus relieving officers of the need to perform re cords functions. The official system is based on several years of research and embodies many substantial contributions made by Departmental and overseas personnel. Effort has been made to provide sufficient flexibility and subject matter coverage to meet the needs of offices and posts, large and small. Installation of the official file system throughout the Department and field is a milestone in recordkeeping practices. Its success depends on the wholehearted interest and co operation of everyone concerned. The adoption of the Department's official file system by the United States Information Agency for all its overseas establishments in 1965 marks a significant step towards achieving effective consolidated administration overseas.
William J. Crockett Deputy Under Secretary for Administration RECORDS I ntrod. 1)
INTRODUCTION
A. PURPOSE AND SCOPE
The Records Classification Handbook embodies the official uniform subject file system to be used throughout the Department of State, its overseas posts, and at all USIA overseas establishments. It is intended for use by operating offices as well as by Departmental and post central file operations. Regulations prescribing use of the official file for the organization and maintenance of information and working files, as as official records, will be incorporated in 5 FAM and MOA III 600.
the official file system was developed for the uniform arrangement of subject files, it need not be applied to "case" files, such as official personnel files, security gative files, voucher and contract files, etc., whichare usually arranged alphabetically by name or numerically by voucher or contract number. However, some offices may pre fer to incorporate small series or groups of case files into the subject system under the appropriate file or key them into the system through use of the proper color coded labels Introduction, Section D 4).
may continue to maintain chronological files of incoming and outgoing communica tions where necessary. Reference files, consisting of printed or processed publications, and similar rna terials, should be maintained apart from subject files records or information working files) and need not be arranged to the official file system. Likewise, USIS technical and handout materials morgue files do not come within the scope of the system.
concerning subject matter coverage or application of the system to the Records Management Staff of the Department or USIA.
CONTENT
The Records Classification Handbook consists of the following parts:
l. Subject File Outlines
These file outlines comprise the subject file system. They are arranged seven broad subject matter areas, each preceded by a divider sheet listing the speci fic outlines and related code symbols which follow. The first page of each outline carries the appropriate code symbol on the right margin. The outlines within each of the seven categories are arranged in alphabetical sequence by code symbol. The code symbols have been printed on the edge of the pages in such a way that they can be cut or tabbed to provide quick access to the individual outlines.
Each file outline is preceded by specific instructions regarding its subject matter coverage and cross references to related subject matter in other outlines in the hand book. Special ways of arranging subject matter peculiar to specific outlines are described immediately preceding the outline concerned. The various common methods of arrangement available to meet individual office needs are illustrated in Section D of the Introduction.
In addition to the instructions preceding each file outline, detailed statements or explanations of the coverage of specific secondary and tertiary breakdowns of the primnry subject are provided beneath them. Specific cross references to related subject matter within the same or in other outlines are also indicated. should find these instructions in determining proper file designations, par- ticularly in the case of subject matter which may not be familiar to them.
TL:RC 4 4/1/65 lntrod. (p. 2) RECORDS CLASS! FICATION HANDBOOK
2. Special Instructions
The handbook contains the following special instructions:
a. International Organizations and Conferences
This instruction provides a special method for handling records pertaining to specific international oganizations and conferences by offices which are pri marily interested in a specific organization or conference and, therefore, want to subordinate subject matter to an organization file. Use of this special feature of the official file system will afford such offices a method for organiz ing this type of record material to meet their own reference needs within the framework of the subject system. It should prove of particular use to the De partment's Bureau of International Organization Affairs and to United States Missions to international organizations, such as USUN, USRO, etc.
b. Crisis Files
This instruction provides a special method for handling a large volume of papers created and accumulated during a prolonged crisis (e.g., Cyprus, Viet-Nam, etc.) which cannot be adequately subdivided under the appropriate subject in the handbook (e.g., POL 23-9, POL 27, etc.).
c. Commercial Officers
This instruction has been prepared in cooperation with the Department of Com merce for the special guidance of Commercial Officers in their use of the file system. It includes a list of those subjects in the handbook in which Com mercial Officers and others responsible for commercial-economic reporting have a primary interest, thus serving as a specialized index.
d. Peace Corps Representatives
This instruction has been prepared in cooperation with the Peace Corps for the guidance of its Representatives in the field in records organization and main tenance. It prescribes the use of the appropriate outlines in the handbook, primarily those in the Administration section, for Peace Corps subject files.
3. Abbreviations
a. Common Abbreviations
An alphabetical list of some of the more common abbreviations appearing in current communications is included as an aid to the classifier in determining the proper file designation where the substance of a communication is not clear without an understanding of the abbreviations or code symbols used therein. Since many abbreviations pertaining to specific countries, private organi zations and programs have been omitted from the list, it is suggested that of fices add those which appear in local usage. Likewise, new abbreviations should be added to the list as necessary to keep it current.
b. Country Abbreviations
A list of standard country abbreviations is available upon request from the Division of Records Management, Department of State, for use in coding papers relating to specific countries. This will not only eliminate the need to write
4/1/65 TL:RC- 4 CLASSIFICATION HANDBOOK lntrod.
out these countries on individual documents to prevent misfiling, but will also provide a short caption for use on file folder labels. The names of posts should not be abbreviated.
4. Index A detailed index to the subject matter contained in the file outlines is included in the handbook. This should prove useful not only to the classifier in locating the ap propriate file designation but also to officer personnel as a finding aid to the files. It should not be used, however, to classify documents without reference to the file outlines.
C. TYPE OF SYSTEM
1. Subject-Numeric System
The uniform official file system is of the subject-numeric type. It has been selected because of the flexibility which it provides for expansion purposes and the simplicity of file designations for marking purposes. A mnemonic symbol has been selected for each of the primary subjects for which file outlines have been developed. These symbols range from one to four letters in length and have been chosen be cause of their meaning or obvious relationship to the subject matter for which they stand. In some cases the symbol is identical with an office symbol (e.g., PPT for PASSPORTS & CITIZENSHIP, PER for PERSONNEL, etc.). In other cases the letters in the primary subject constitute the symbol (e.g., CON for CONSULAR (GEN.), INF for INFORMATION, AGR for AGRICULTURE, etc.). The and meaningfulness of these code symbols make them easy to learn and remember.
While many small will find that the primary subjects alone will to meet their filing needs, larger offices will require further breakdowns of these subjects for more detailed subject matter coverage. Simple serial numbers to subject breakdowns at both the secondary and tertiary level. , a paper relating to the subject of agricultural production in general is AGR 12; a dealing with technological advances in agricultural uction AGR 12-1. most detailed subdivision in the handbook contains no more than four digits, for a relatively simple file designation.
2. Parallel Numbering
As an additional aid to the the same number has been assigned to similar and tertiary subjects appearing in different file outlines to the extent . In most outlines the first five secondary subjects are standard (e.g., Policy, Re & Statistics, Organizations and Conferences, etc This has applied to other similar or related subjects (e.g., , and science fairs and exhibitions have been assigned an "8" number AGR 8, TP 8, SCI 8, respectively; production and consumption has been as- a " ' number in the various industry outlines - AGR 12, INCO 12, PET 12,
3. ion of Existing Subjects
has been made to provide breakdowns for subject matter beyond there are many cases in which an office may desire or need to sub- or subject alphabetically name, geographic location, breakdown. For papers relating to visits by foreign
TL:RC 4 4/1/65 In trod. 4) RECORDS CLASSIFICATION HANDBOOK
dignitaries may be subdivided by name (e.g., POL 7 Visits - DeGaulle); papers relating to a trade fair by location (e.g., TP 8 Fairs -Moscow); or papers relating to a thermal power project by type (e.g., FSE 12 Electric Power - Thermal).
Under no circumstances may an office add new numbers to the file outlines in the handbook. Any need for additional subjects or breakdowns thereunder should be referred to the Department by operations memorandum, subject: RECORDS MAN AGEMENT -Records Classification Handbook, or to the USIA Records Management Staff. A committee will review such requests and determine the need for new sub jects. Revisions will be issued periodically in the Department's TL:RC series and in USIA's MOA-TL series as supplements tothe Records Class.ification Handbook in order to keep it current.
D. METHODS OF ARRANGEMENT
Flexibility is an important feature of a uniform file system which must be adapted to the needs of both large and small offices and posts. The official file system embodies an unusual amount of flexibility by providing end-users with several methods of arranging material according to their specific requirements. The most common methods of arrangement are illustrated below:
1. Subject
a. Use the subjects in the file outlines at the primary, secondary or tertiary level without any qualifying subject. Example:
This method of arrangement is the simplest. It will suffice when the volume of papers to be filed under any of the subjects is relatively small and there is no need to subdivide by specific name, organization, country, etc. b. Subdivide the secondary or tertiary subject breakdowns in the file outlines by any necessary qualifying subjects, such as:
TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK lntrod. (p. 5)
(1) By name of individual:
(2) By name of organization:
(3) By geographic location:
TL:RC- 4 4/1/65 lntrod. RECORDS CLASSIFICATION HANDBOOK
(4) By subject:
PER 8 Attendance & Leave
(5) By title:
2. Geographic Location a. Arrange the subjects in the file outlines by area, country, or other geo graphic location. Subdivide by the secondary and tertiary breakdowns if volume warrants. Example:
4/1/65 TL:RC- 4 RECORDS CLASSIFICATION
b. Many offices concerned with economic and/or political affairs have a need to arrange their papers in such a way as to reflect the relations between countries. Depending upon the volume, these country relationships can be shown at the primary, secondary, and/ or tertiary level. Examples:
TL:RC-4 4/1/65 lntrod. (p. 8) RECORDS CLASS! FICATION HANDBOOK
3. Organization
Arrange by name of organization, subdividing by the secondary and tertiary subject breakdowns within the appropriate file outline as needed. This method will be use ful to offices which are interested in certain organizations and, therefore, accumu late more papers on them than can be filed under the standard "3 - Organizations and Conferences" number appearing in most of the file outlines. Example:
Offices which accumulate rather large quantities of administrative and/or sub stantive material on specific international organizations or conferences should arrange their files according to the "Special Instruction for International Organiza tions and Conferences" which immediately follows the subject outlines in the handbook.
Under certain subjects it may be necessary or desirable to show the relations be tween organizations. In such cases, the organizations involved should be treated in the same way as countries. Example:
4. Name of Individual or Firm
Certain offices have a primary interest in programs concerned with individuals or firms and, therefore, have a need to arrange a rather large proportion of the papers which they accumulate by the name of the individuals or firms concerned (e.g., case files). This is particularly true of certain administrative functions (e.g., personnel, security, travel, etc.); consular programs (e.g., passport, visa, protective services, etc.); educational and cultural programs (e.g., exchange grantees); and commercial programs (e.g., trade and investment opportunities, strategic trade, etc.). Even if the volume of such case files makes it desirable to maintain them separately from the subject files, they can be keyed into the
4/1165 TL:RC- 4 through folder labelS f"lrP·f"\::'11'1> appropriate code symbol or file Examples:
------··---~------~··---~--~------~--:2=--======:::
TL:RC-4 4/1/65 5. Type of Person, Product, etc. Certain are responsible for programs relate to specific , products, etc. If the volume of warrants, the files may nationality of person, of worker, product, etc. These categories may be further subdivided, if necessary, by appropriate and tertiary within a specific file outline. Examples:
4/l/65 TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK lntrod.
Industries and Commodities
number of other industries , an alphabetical COMMODITIES . This (AL) throughout the handbook, provides materials on specific commodities, or manufactured state.
Instructions at the of the INCO outline offer end-users a choice of methods of the list. It is important that the several of understood and that the selected method be followed of related matter.
BOOKS
Handbook embodies the used of the Department of overseas posts, and all seas establishments. Detailed procedures regarding the creation, nance, use and of are contained in the Department Records for Posts, Parts I and II (March and the Records Management Handbook (MOA III 600).
FERENCE
Handbook shall be cited as "RCH". file outlines shall use the appropriate symbol and indicate the specific in question where necessary. DISTRIBUTION
handbook should be distributed widely throughout the Department, each post and all USIA overseas establishments to illl personnel responsible for maintaining subject . Incertain circumstances, officer personnel may also want or need copies. Copies should be provided to personnel of other agencies if they have adopted the official file system. If additional copies are required by post personnel, a request should be submitted to the Department by operations memorandum, subject: PUBLISH ING, PRINTING & DISTRIBUTION. Additional copies needed by personnel of USIA overseas establishments may be obtained from the USIA Management Division (IOA/M). H. KEEPING HANDBOOK CURRENT
It is extremely important that the handbook be kept current. A list of the persons or organizational units whose assignments require a copy of the handbook should be main tained in Departmental Executive offices or in Bureau Message Centers and in each post's Central Records Unit in order to insure proper distribution of subsequent material. A similar record should be maintained by USIS posts and media extensions for distribu tion purposes.
TL:RC- 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK
ADMINISTRATION
TABLE OF CONTENTS -
PRIMARY T CODE SYMBOL
ACCOUNTING & DISBURSING ACC
B GROUNDS BG
BUD
COMMUNICATIONS & RECORDS CR
EMERGENCY PLANNING EP
EQUIPMENT, SUPPLIES & SERVICES ES
FINANCIAL MANAGEMENT FMGT
FACILITATIVE SERVICES FSV
LEGISLATIVE & LEGAL AFFAIRS LEG
ORGANIZATION & ADMINISTRATION ORG
PERSONNEL PER
PUBLIC RELATIONS PR
SECURITY SY
TRAVEL & TRANSPORTATION TRV
VEHICLES VEH
RC- 4 4/1/65 RECORDS CLASSIFICATiON HANDBOOK ACC (p. 1) ACC ACCOUNTING & DISBURSING
Instructions
Use for papers relating to accounting systems in general, procedures and operations involved in accounting for agency funds and special programs, accountability for funds, paying and collecting transactions and reports, and related subject matter.
SEE: BUDGET outline for budget policy, formulation and submission of estimates, and budget execution.
FINANCIAL MANAGEMENT outline for basic systems and tech niques, financial designations, audit of funds, etc.
Special Methods of Arrangement:
1. fund title or symbol: 2. By central fiscal servicing office:
ACC 16 Payroll-Brussels RFC, Paris
ACC- ACCOUNTING & DISBURSING
GENERAl POliCY. PlANS. PRINCIPlES. 7 AllOTMENT ACCOUNTING Use only for material of a general nature which Includes allotments, obligations, unliquidated cannot be filed under one of specific subjects in obligations, liquidations, refunds, etc. Subdivide this outline. Includes projects to study and deter by type if volume warrants. mine feasibility of modern accounting systems. 8 EXPENSE ACCOUNTING 2 GENERAl REPORTS & STATISTICS Subdivide by type of expense (e.g., allowances, Use only for reports of a general nature which can communications, medical, printing and reproduc not be filed under one of specific subjects in this tion, travel, etc.) if volume warrants. outline. 9 PERSONAl PROPERTY ACCOUNTING 3 TRANSACTIONS (OTHER AGENCY} Includ<:s motor vehicles, expendable and nonex Includes purchase requests, procurement, pay- pendabll' equipment. Subdivide by type if volume mcnt, transfer document. warrant::;.
4 GENERAl lEDGER 10 REAl PROPERTY ACCOUNTING Includes journal vouchers, balance sheet and Includes land, buildings and "built-in" equip financial st alements. ment. Subdivide by type if volume warrants.
5 lAWS & REGUlATIONS 11 ACCOUNTS RECEIVABlE Includes agency and other agency directives and Includes debtor accounts; uncollected reimburse procedural handbooks, Comptroller General ments, refunds and miscellaneous receipts; and decisions, etc. Subdivide by agency if volume recoverable udv ances. Subdivide by type if warrants. volume warrants.
6 FUHO ACCOUNTIHG 12 ACCOUNTSPAYABlE Subdivide by type of funds (e.g., appropriations, Includes creditor accounts, withholding tax, revolving, trust, foreign currency, etc.), if volume employee insurance, retirement, etc. Subdivide warrants. by type if volume warrants.
TL:RC 4 4/1/65 ACC RECORDS CLASSIFICATION HANDBOOK
ACC- ACCOUNTING & DISBURSING
13 ADVANCES 23 Paying & Collecting Transactions (Cont'd) Except travel, for which SEE: ACC 23-13. Includes progress payments and contract 23-2 Reports & Statements advances. Use only for those that cannot be filed under one or more specific subject breakdowns. Subdivide 14 OTHER AGENCY ACCOUNTING by type (e.g., foreign currency reports, deposit Subdivide by agency. and trust fund record, etc.) if volume warrants.
15 SALES ACCOUNTING (INCOME) 23-3 Receipts Includes services, property, rentals, earned reimbursements, miscellaneous receipts, etc. 23-4 Disbursements Subdivide by type if volume warrants. 23-5 Savings Bond Issuance & Redemption 16 PAYROll Includes domestic and overseas payroll; salaries 23-6 Accommodation Exchange for Civil Service and Foreign Service employees; deductions, contributions, etc. Subdivide by type 23-7 Bank Accounts if volume warrants. 23-8 Cash Payments 17 TRAVEL Includes petty cash, imprest fund, and payments Includes fare, per diem, transportation, etc. in foreign currency.
18 COMMERCIAL VOUCHERING 23-9 Check Operations Includes processing of voucher claims for pay Includes Treasury Checks and depositary ment of transportation, communications, utilities, checks in lucal banks. rentals, printing and binding expenses, etc. Sub divide by type if volume warrants. For actual 23-10 Notices of Exception payments, SEE: ACC 23. 23-ll GAO Claims 19 NON-OPERATING EXPENSE Includes depletion, loss, taxes, duties, claims, 23-12 Cash Verifications grants, etc. Subdivide by type if volume warrants. 23-13 Cash Advances 20 VOUCHER EXAMINATION Includes travel Use for examination travel and commercial vouchers by accounting staff. 23-14 Tax levies
20-1 Suspensions & Disallowances 23-15 Travelers Checks
21 CLAIMS & EXCEPTIONS 23-16 Sale of Postage Stamps
22 ACCOUNT ABILITY 23-17 Interested Party Message Transactions Includes accountability for cash, checks, check stock, savings bonds, foreign currency and other 23-18 Passport & Visa Fee Accounting negotiables. Subdivide by type if volume warrants. 23-19 Medical Deposits for Dependents
23 PAYING & COLLECTING TRANSACTIONS 23-20 Consolidated Payment- Stateside Storage
23-1 Overages & Shortages
TL:RC- 4 RECORDS CLASS IF IC:._A_T_IO_:_N___ H_A_N_D_=B_O_:_O::_K ______-=B-=G~_l_:_)
BUILDINGS & GROUNDS
Instructions BG
Use for materials on the acquisition, construction, management, maintenance, use and disposition of government-owned or government-leased buildings, residences and other structures and upkeep of grounds.
SEE: EQUIPMENT, SUPPLIES & SERVICES outline for procurement, maintenance, use and disposition of furniture and furnishings, household and office equipment, supplies etc.
Special Method of Arrangement:
1. By name and/ or location of building:
u. When volume warrants b. When volume warrants subdivision by appropriate a primary folder: breakdowns:
t -BUILDINGS & GROUNDS Mamba Pt, Comp, BG 10 Maintenance Mamba Pt. Comp, & Operations
BG- BUILDINGS & GROUNDS
GENERAL POLICY. PLANS. 6 ACQUISITION Use for material too general in nature to be filed Use for materials on the acquisition or proposed under more specific subjects in outline. acquisition of sites, buildings, and other structures in the U.S, ;md abroad. Includes title deeds, ease 2 GENERAL REPORTS & STATISTICS ments and rights of way, permits, licenses, etc. Use for material too general in nature to be filed Subdivide by type of property (e.g., office, resi if under more specific subjects in outline. Includes dential, storage and utility, etc.) volume reports to GSA. w orr ants~
3 CLAIMS 6-1 Purchase Includes claims by lessees. For property damage Includes condemnation. claims, SEE: BG 20. 6-2 Lease 4 CONTRACTS Subdivide by short-term and long-term if volume Use when office needs can best be met by keeping warrants. all contracts together in lieu of filing under more specific sub) ect in this outline. 6-3 Site Surveys. Data.
5 LAWS & REGULATIONS 7 DESIGN. CONSTRUCTION. ALTERATION. Use for material too general in nature to be filed Includes architectural plans, engineering, land under more specific subjects in outline. scaping, etc. For interior decoration, SEE: BG 8.
TL:RC -4 4/1/65 BG 2) RECORDS CLASS! FICA TION HANDBOOK
BG - BUILDINGS & GROUNDS
8 FURNISHINGS 16 FACILITIES & EQUIPMENT SECURITY Use for design and selection. For procurement, Includes buildings, rooms, areas, vaults and other SEE: ES 6. storage facilities, penetration, etc. Subdivide by type if volume warrants. For security survey re 9 INSPECTION ports, SEE: SY 2-2. Of buildings already constructed. For inspection of buildings under construction, SEE: BG 7; for 16-1 Alarm Systems security survey reports, SEE: SY 2-2. 16-2 Electronic Equipment & Counter Measures 10 MAINTENANCE & OPERATIONS Of government-owned buildings and the fixtures and 16-3 File Equipment furniture therein, and upkeep of grounds. Includes Includes safes. cost estimates and work orders. For guard service, SEE: BG 17 and 18. 16-4 Firearms & Ammunition
10-1 Utilities & Services 16-5 Incinerators Subdivide by type (e. g., air conditioning, eleva tors, janitorial service, etc.) if volume warrants. 16-6 Keys & Locks
11 SPACE ASSIGNMENT & USE. MOVES. 16-7 Photographic Equipment Subdivide by type (e. g., office, parking, storage, etc.) if volume warrants. For assignment of staff 16-8 Restricted Areas housing, SEE: PER 15-12. 16-9 Sabotage 12 SPECIAL FACILITIES & CONCESSIONS Such as eating facilities, commissaries, ramps, 16-10 Technical Penetration snackbars, etc. Includes dining room passes. Subdivide by type of facility if volume warrants. 16-11 Vaults. Storoge Facilities. For commissary services, SEE: PER 15-2. 17 BUILDING GUARDS. WATCHMEN. 13 SAFETY PROGRAM Other than Marines, for which SEE: BG 18. Use for protection of buildings and grounds and their occupants from damage or injury. Includes 18 MARINE GUARDS fire drills, civilian defense measures, such as Other than personnel matters, for which use PER designation of shelter &rea, etc. For physical outline. securi ly, SEE: BG 16; for employee accidents, SEE: PER 14-12; for property damage or loss 18-1 Handbook & Orders inflicted by- natural causes, mob violence, etc., SEE: BG 20. 18-2 Marine Inspection Report
14 TAXATION 18-3 Guard Survey
15 DISPOSITION 19 AFTER HOURS ENTRY & DEPARTURE Includes disposition of buildings and grounds, furnishings, fixtures, etc. 19-1 Registers
15-1 Abandonment 19-2 Key Issuance
15-2 Demo Iit ion. Di smantl in g. 20 REAL PROPERTY DAMAGE. LOSS.
15-3 Sale
15-4 Transfer
4/1/65 TL:RC- 4 RECORDS
BUDGET
Instructions
Use for papers on administrative and program budget policy and procedure, including budget formulation, Budget Bureau and Congressional submissions and hearings, Com mittee reports and appropriation bills, budget execution, and other related budget matters. BUD types of bud get estimates covered are annual, supplemental and deficiency.
SEE: ACCOUNTING & DISBURSING outline for all aspects of accounting for appropriated and other funds, paying and collecting transactions relating thereto, etc.
FINANCIAL MANAGEMENT outline for basic systems and techniques, financial designations, audit of funds, etc.
Specia I Method of Arrangement:
1. fund title or symbol:
BUD-BUDGET
GENERAL POLICY. PLANS. 4 REIMBURSEMENT ESTIMATES. AGREEMENTS. Includes studies and projects to improve budgeting Use for agreements, including negotiations, with procedures, long-range budget planning, and budget other agencies reimbursement (e. g., for adminis- policy and principles. Subdivide by title of study trative support). Includes prepaid, billed, and no or project if volume warrants. For financial plans, cost agreements. Subdivide by agency and type SEE: BUD 15. if volume warrants.
1-1 Agency Position 4-1 Reimbursement Criteria Use for agency stand to be reflected in budget estimates. 5 LAWS & REGULA TIOMS Includes Bureau of the Budget Circulars, Comp· 2 GENERAL REPORTS & STATISTICS troller General Decisions, Treasury and Civil Serv For fund status reports, SEE: BUD 13-1; for financial ice Commission Regulations, etc. Subdivide by plan reports, SEE: BUD 15-2. scource if volume warrants. For appropriation acts, SEE: BUD 12. 3 CAll FOR ESTIMATES 6 FlASH ESTIMATES 3-1 Bureau of the Budget Use for preliminary estimates requested of offices Includes budget ceiling on level of estimates prior to dt'tailed submissions. imposed by BOB. 7 OFFICE & POST SUBMISSIONS 3-2 Agency Instructions Use for estin>ates prepared and submitted by in dividual offices and posts for agency review.
8 AGENCY REVIEW Includes hearings held within agency on office subrnissions.
TL:RC- 4 4/1165 BUD 2) RECORDS CLASSIFICATION HANDBOOK
BUD-BUDGET
9 BUDGET BUREAU SUBMISSION 14 BUDGET EXECUTION Use for agency estimates as submitted to BOB for review. 14-1 Apportionment Includes requests to BOB for quarterly apportion 9-1 BOB Hearings ments of appropriated funds and approvals. Includes hearings schedule, witness state ments, summaries of testimony, etc. 14-2 Annual Authorizations
9-2 Supplemental Data 14-3 Allocations (Transfers Out) Requested by BOB during review. 14-4 Transfer Appropriations (Out) 9-3 BOB Allowance Amount of estimates allowed by BOB to be incor 14-5 Allotment Authorities porated in President's Budget. 14-6 Allotments 10 PRESIDENT'S BUDGET Includes adjustment of allotments. Use for agency estimates as included in Federal Budget. 15 FINANCIAL PLANS Use for agency overall plan for expenditure of 11 CONGRESSIONAL SUBMISSION appropriated and other funds. Includes requests, Use for agency estimates as submitted to Congress. submissions, consolidations, approvals and reviews.
11-1 House Hearings 15-1 Reprogramming Includes schedule, principal witness statements, Use for revision of plan based on changes in supplementary data, House Report, etc. availability of funds.
11-2 Restoration Appeal to Senate 15-2 Financial Plan Reports Agency appeal to Senate for restoration of funds reduced by House action. 16 POSITION AUTHORIZATION Use for requests for, establishment of, and control 11-3 Senate Hearings over numerical authorization of staffing levels or Includes schedule, principal witness statements, personnel ceilings. supplementary data, Senate Report, etc. 16-1 Requests 11-4 Conference Action House-Senate conference to resolve differences 16-2 Control Registers on appropriation bill. 16-3 Allocations 12 APPROPRIATION ACT Includes analyses of final action on bill and copy of act.
13 FUND AVAILABILITY Includes appropriated funds, earned reimbursement, refunds, contributions, allocations received, trans fer appropriations (in), earned income and sales income. Subdivide by type if volume warrants.
13-1 Fund Status Reports
4/1/65 TL:RC- 4 RECORDS
COMMUNICATIONS & RECORDS
and agency communications and records sys- Included are grams; the information management program.
TELECOMMUNICATIONS and POSTAL AFFAIRS outlines for Li:1JcluH~:; to communications and mail matters other than to agency and services. CR
BUILDINGS & GROUNDS outline for and technical secur- ity of protecting communications and records facilities and classified material.
EMERGENCY PLANNING outline for E & E and vital records programs.
CR-COMMUNICA TIONS & RECORDS
GENERAL POLICY. PLANS. COORDINATION. 4 COMMUNICATIONS ANALYSIS & DISTRIBUTION Use for overall agency program and coordination Includes determination of office to which communica between agencies. For separate telecommunications tions should be routed, distribution gu1delines, and records management programs, SEE: CR 7 and number of copies distributed, etc. Subdivide by 10, respectively. type if volume warrants.
2 GENERAL REPORTS & STATISTICS 5 AUTHENTICATION Use for those which cannot be filed under more specific subjects in outline. Subdivide by title if 5-1 Regulations & Procedures (Auth) volume warrants. 5-2 Reports & Statistics (Auth) 3 MAIL FACILITIES & SERVICES 5-3 Schedule of Fees (Auth) 3-1 Courier Service 6 INFORMATION MANAGEMENT 3-2 Pouch Service Includes general material on the application of auto mation to the processing and control of information. 3-3 Military Postal Services For application of automated techniques to specific communications or records functions, use appropriate 3-4 Messenger Service subject elsewhere in this outline.
3-5 Message Centers 7 TELECOMMUNICATIONS SERVICES Subdivide by organizational element if volume Except telephone, for which SEE: CR 8. Subdivide warrants. by type (e.g., telegraph, cable, radio) if volume warrants. Includes use of radio transmitters in U.S. 3-6 Delivery Systems chanceries abroad. For sim1lar use by foreign Includes pneumatic tube system, conveyor belt, missions in U.S., SEE: POL 17-7. etc. 1-\ Policy. Plans. Coordination. (Telecom) 3-7 Addresses. Mailing lists.
TL:RC- 4 4/1/65 CR 2) RECORDS CLASSIFICATION HANDBOOK
CR-COMMUNICA TIONS & RECORDS
7 TELECOMMUNICATIONS SERVICES (Cont'd) 10 RECORDS MANAGEMENT (GENERAL) (Cont'd)
7-2 Reports & Statistics (Telecom) 10-2 Reports & Statistics (RM) Includes monthly telegraphic report. For crypto Except surveys, for which SEE: CR 10-6. graphic reports, SEE: CR 7-11. 10-3 Organizations & Conferences (RM) 7-3 Organizations & Conferences (Telecom) 10-4 Agreements (RM) 7-4 Agreements (Telecom) Includes agreements with other governments re maintenance and disposition of multipartite 7-5 Regulations & Procedures (Telecom) records. Except cryptographic, for which SEE: CR 7-12. 10-5 Laws & Regulations (RM) 7-6 U. S. Government Facilities (Telecom) Includes ]ANAP procedure. 10-6 Surveys. Studies (RM) Subdivide by organizational element if volume 7-7 Commercial Facilities (Telecom) warrants. Includes rates. Subdivide by name of company if volume warrants. 11 RECORDS MAINTENANCE & SERVICE For development and updating of official file 7-8 Cryptographic Systems system, SEE: CR 12.
7-9 Cryptographic Clearances 11-1 Physical Location
7-10 Maintenance 11-2 File lnstallations.Operotions. Of telecommunications and/ or cryptographic equipment. 11-3 Reference Service For questions relating to access, SEE: CR 16-1. 7-11 Cryptographic Reports Includes inventories, receipt, transfer and 12 FILE SYSTEM destruction reports. Use for development and updating of system.
7-12 Cryptographic Operations & Materiel 12-1 Records Classification Handbook Includes cryptographic procedures and require Includes TL' s and distribution data. ments. 13 RECORDS EQUIPMENT & SUPPLIES 8 TELEPHONE SERVICE Use for development of standards and review for proper utilization. SEE: ES 6 for procurement; 8-1 Policy. Plans. Coordination. (Tel) BG 16 for equipment security.
8-2 Reports & Statistics (Tel) 13-1 Folder Labels
8-3 Organizations & Conferences (Tel) 14 MICROFILMING Except in connection with file operations, for which 8-4 Agreements ( Tel) SEE: CR 11-2.
8-5 Lows & Regulations (Tel) 15 RECORDS DISPOSITION Includes rates. 15-1 Records Retirement 9 TRAINING Within agency.
10 RECORDS MANAGEMENT (GENERAL) 15-2 Records Transfers Bet ween agencies. 10-1 Policy. Plans. Coordination.(RM)
4/1/65 TL:RC- 4 RECORDS HANDBOOK CR 3)
CR-COMMUNICA TIONS & RECORDS
15 RECORDS DISPOSITION (Cont'd) 17 REPORTS MANAGEMENT Use for program to prevent creation of or to elimi 15-3 Records Destruction nate unnecessary reports, reduce number of copies, etc. 15-4 Records Control Schedules 18 CORRESPONDENCE MANAGEMENT 16 DOCUMENT & INFORMATION SECURITY Includes correspondence procedures, instructions Use for systems and procedures for handling and for use of various types of communications forms, control of information and documents. For security form and guide letters, plain letters workshops, survey reports, SEE: SY 2-2. etc. Subdivide by subject if volume warrants.
16-l Access &Use 19 DIRECTIVES MANAGEMENT For executive privilege, SEE: LEG 9. Use for systems for issuing policy and procedural information for guidance of agency personneL File 16-2 Accounting & Control published series of issuances separately. Includes logs and receipts covering classified documents, TS inventory control procedures, 20 FORMS MANAGEMENT serialization, etc. Use for forms design, control, improvement or standardization, etc. 16-3 Classification. Designation. Includes downgrading, dec!assificatiot., de control, upgrading, etc.
TL:RC- 4 4/1/65 RECORDS CLASSIFICAT EP
EMERGENCY PLANNING
Instructions
Use for papers on planning and provisions made by the agency and overseas posts for meeting conditions which may arise from disasters, warfare, riots, or emergencies other than civilian defense planning.
SEE: DEFENSE AFFAIRS outline for civilian defense.
PROTECTIVE SERVICES outline for consular services in pro tecting both government and private persons and property.
COMMUNICATIONS & RECORDS outline for emergency destruction of records and cryptographic material.
EP-EMERGENCY PLANNING
GENERAl POliCY. PlANS. COORDINATION. 1 EMERGENCY RElOCATION PROGRAM Use for overall agency policy and planning, and coordination between agencies. 7-1 Policy. Pions. Guidelines. Includes directives and handbooks. 2 REPORTS 7-2 Reports 3 ORGANIZATIONS & CONFERENCES 7-3 Other Agency Procedures 4 AGREEMENTS 7-4 Continuity of Essential Functions 5 lAWS & REGUlATIONS 1-5 Emergency Action Documents (EAD) 6 E & E PROGRAM Use for emergency and evacuation program. 1-6 Emergency Assignments (Cadre)
6-1 E & E Policy. Plans. 1-1 Executive Reserve Program
6-2 Reports & Statistics 7-8 Emergency Communications Includes population statistics, evacuation lists, Includes Emergency Notification System etc. (Cascade).
6-3 liaison Groups 1-9 Relocation Tests. Exercises. Subdivide by name. Subdivide by code name and year.
6-4 Emergency Requirements 8 VITAl RECORDS PROGRAM Such as for communications equipment, ordnance, etc. 8-1 Selection Guidelines
6-5 E & E Procedures 8-2 Status Reports Includes Handbook. 8-3 Records Protection 6-6 Safehaven 9 ROUND-UP PROGRAM
TL:RC- 4 4/l/65 RECORDS CLASSIFICATION
EQUIPMENT, SUPPLIES & SERVICES
Instructions
Use for papers on the procurement, maintenance, shipping, storage and disposition of ex pendable and nonexpendable equipment and supplies and for services related thereto, ex cept as follows:
SEE: BUILDINGS & GROUNDS outline for and selection of fur- nishings and buildings services.
COMMUNICATIONS & RECORDS outline for standards for proper utilization of file equipment and supplies, telecommunications facilities and services.
TRAVEL & TRANSPORTATION outline for packing, shipping and storage of household effects.
VEHICLES outline for acquisition, use, maintenance and disposi tion of government-owned automotive vehicles. lS ES-EQUIPMENT, SUPPLIES & SERVICES
GENERAL POLICY. PLANS. GUIDELINES. 6 PROCUREMENT (Cant' d) Use only for material which cannot be filed under one of the more specific subjects in outline. 6-1 Authorizations. Waivers.
1-1 Requirements. Forecasts. 6-2 Bonds Other than set forth in budget estimates, for Includes performance bid bonds. which SEE: BUD outline. 6-3 Contracts 1-2 Replacement Program Includes bidders lists; invitations, bids, awards; contract negotiation, distribution, negotiation, 2 GENERAL REPORTS & STATISTICS etc. Use only for material which cannot be filed under one of the more specific subjects in outline. Includes 6-4 Discounts reports to GSA. For inventory reports, SEE: ES 7-2. 6-5 Purchase Orders 3 ORGANIZATIONS & CONFERENCES 6-6 Rentals 4 REGIONAL SUPPLY CENTERS Use for establishment and overall operation of 6-7 Requisitions centers. Subdivide by location (e.g., Bonn, Tokyo, Lagos) if volume warrants. 6-8 Specifications & Standards
5 LAWS & REGULATIONS 6-9 Vendors Includes directives and procedures. Use only for Use for catalogs and price lists. Subdivide by those too general to be filed under more specific name if volume warrants~ subjects in outline. Subdivide by source if volume warrants. 6-10 Tax Exemptions
6 PROCUREMENT Subdivide by agency for which procured where appropriate,
TL:RC- 4 ES 2) RECORDS CLASSIFICATION HANDBOOK
ES-EQUIPMENT, SUPPLIES & SERVICES
7 PROPERTY ACCOUNTABILITY 8 PACKING & SHIPPING (Cont'd) Subdivide as expendable or non-expendable if desired. For inventory of and accountability for blank pass 8-2 Customs Cleorance ports, SEE: PPT 10-1. 8-3 Government Bills of Lading 7-1 Stock Controls Including certificates in lieu of lost GBL's. On expendable supplies and equipment. 9 STANDARDS 7-2 Inventories Of non-expendable property. Includes procedures 10 MAINTENANCE & REPAIR for preparing and maintaining property record Subdivide by type of service (e.g., typewriter re cards, basic inventory reports of furniture, equip pair, furniture refinishing, etc.) if volume warrants. ment, and office machinery, 11 STORAGE & WAREHOUSING 7-3 Loans & Exchanges 12 SURPLUS/EXCESS PROPERTY 7-4 Thefts. Losses. Destruction. Includes property survey reports of lost and 12-1 Acquisition damaged items. 12-2 Disposition 8 PACKING & SHIPPING Includes disposal, scrap, transfer. Subdivide by name of company if volume warrants. 12-3 Utilization 8-1 Claims Use for lost or damaged shipments.
4/l/65 TL:RC- 4 FINANCIAL MANAGEMENT
Instruct ions
Use for papers on financial management program in general, agency's feasibility studies and of basic financial management systems and techniques, authorization or certification of personnel and facilities involved in paying and collecting transactions, records and related subject matter.
SEE: BUDGET outline for budget policy, formulation and submission of estimates, and budget execution.
ACCOUNTING & DISBURSING outline for all aspects of accounting for appropriated and other funds, paying and collecting transac tions, and accountability therefor.
FMGT -FINANCIAL MANAGEMENT
GENERAL POLICY. PLANS. PRINCIPLES. 8 BANKING FACILITIES
2 GENERAL REPORTS & STATISTICS 9 BONDING Use for general studies, surveys and reports on U"e for bonding of employees responsible for financial management systems and procedures and handling funds. evaluation thereof. 10 SAFEGUARDING OF FUNDS FMGT 3 CLASSIFICATION CODES Use for requirements and standards for physical Use for handbook containing accounting symbols. protection of funds and negotiable instruments. SEE: BG 16 for construction and installation 4 TERMINOLOGY aspects. Includes glossary of terms and abbreviations. 11 INTERNAL AUDIT 5 LAWS & REGULATIONS Use for inspections and reports by agency audit Use for agency regulations and procedures. Also staff. includes Comptroller General Decisions, GAO, Treasury and other agency directives, etc. Sub 11-1 Domestic divide by agency if volume warrants. 11-2 Overseas 5-1 Procedural Handbooks For classification codes, SEE: FMGT 3. 11-3 Contracts
6 FINANCIAL DESIGNATIONS 12 GAO AUDIT Use for designation of personnel to perform paying Use for site audit by General Accounting Office. and collecting functions. Subdivide by organiza tional element if volume warrants. 13 EXTERNAL AUDIT (CPA) Use for audit by certified public accountants. 6-1 Disbursing Officers 14 MECHANIZATION 6-2 Agent Cashiers Includes data processing, electric/ electronic accounting (EAM) machines, electronic computers, 6-3 Certifying Officers bookkeeping machines, etc. Subdivide by type if volume warrants. 7 DEPOSITORIES, LOCAL
TL:RC- 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK
FACILITATIVE SERVICES
Instructions
Use for papers on facilitative services of the types indicated, provided to staff and op erating offices by agency administrative units and to other agencies and organizations. Do not use for papers on reimbursement estimates or administrative support agreements with other agencies for providing such services.
SEE: BUILDINGS & GROUNDS, COMMUNICATIONS & RECORDS, EQUIPMENT, SUPPLIES & SERVICES, TRAVEL & TRANSPORTA TION, and VEHICLES outlines for matters pertaining to those particular services.
BUDGET outline for reimbursement estimates and agreements.
ORGANIZATION & ADMINISTRATION outline for administrative support prin ciple, policy, etc.
FSV-FACILITATIVE SERVICES
AUDIO-VISUAL SERVICES 3 AUTOMATED DATA PROCESSING (Cont'd)
2 REPORTING SERVICES 3-7 Statistical & Other Services Includes conference reporting. 4 LANGUAGE SERVICES 3 AUTOMATED DATA PROCESSING For procurement, maintenance and disposition of 4-1 Interpreting ADP equipment and supplies, SEE: ES outline. For interpreter/escort services for grantees, SEE: FSV EDX 28-6. 3-1 General Policy. Plans. Coordination. Includes cooperative arrangements with other 4-2 Translating agencies. 5 LIBRARY SERVICES 3-2 General Reports & Statistics Use only for usual agency or post library services. Includes machine utilization reports. For statis For publications procurement for agency or post tical services, SEE: FSV 9-7; for reports and libraries, SEE: FSV 8. statistics on specific projects, use appropriate subject outline. 6 REPRODUCTION & DISTRIBUTION
3-3 Organizations & Conferences 7 EDITORIAL SERVICES & PUBLICATIONS CONTROL Includes control over internal and external publica 3-4 Technalogy tions, regulations of Joint Committee on Printing, Use for technical operating data, such as pro etc. For preparation (other than editing), clearance cessing and programming techniques, input and and distribution of official and unofficial publica output methods, machine language, etc. SUbdivide tions, SEE: PR 10. by appropriate subject if volume warrants. 8 PUBLICATIONS PROCUREMENT 3-5 laws & Regulations Use only for administrative aspects of procuring Use only when material cannot be filed under a publications from or for any source. Subdivide by more specific subject in this outline. name of requesting agency or source from which procured. 3-6 Systems Development. Feasibility Studies. Use only for general material. File SJ;ccific proj ects under appropriate subjects in other outlines.
TL:RC- 4 CLASSIFICATION HANDBOOK
LEGISLATIVE & LEGAL AFFAIRS
Instructions
Use only for papers pertaining to the agency's legislative program and relations with Congress which are so general in nature that they cannot be filed under the more specific outlines in this handbook. Also included are papers on such subjects as constitutional and comparative law, legal opinions and interpretations, judicial and claims procedures, etc.
SEE: POLITICAL AFFAIRS & RELATIONS outline for matters pertain to U.S. Congress unrelated to agency's functions and operations, legislative bodies of foreign governments, for domestic law, and international law.
PROTECTIVE SERVICES outline for judicial and legal services provided by consular officers.
LEG-LEGISLATIVE & LEGAL AFFAIRS 1 VISITS LEGISLATIVE PROGRAM Use for trips by individual members of Congress Use only for agency's overall legislative program, and Congressional delegations (CODELS). Arrange including bills introduced on behalf of and those alphabetically by name. affecting agency programs and operations. 7-1 Country Briefing Papers 1-1 Congressional Summaries For Congressional travelers. Use for daily and other summaries of Congressional bills of interest to agency. 8 CONGRESSIONALINVESTIGATIONS Use only for material relating to investigations in REPORTS TO COMGRESS general. Papers on investigations of specific pro only for overall reports on agency operations. grams should be filed subjectively under appropriate lEI on specific programs should be filed sub outlines. under appropriate subject outlines. 9 EXECUTIVE PRIVILEGE 3 ORGANIZATIOMS & CONFEREMCES Use for material relating to agency's privilege of Subdivide by name of organization and name, date, withholding information from Congress. and location of conference if volume warrants. 10 LEGAL OPIMIONS. IMTERPRET ATIOMS. 4 CONGRESSIONAL COMMITTEES Use only for general material which cannot be filed Use only for general papers on committee member- subjectively under other outlines. procedures, schedules of appearances before and relations of agency officials with committees. 11 SUBPOEMAS Papers relating to hearings before committees on Use for procedures relating to handling of sub specific programs should be filed subjectively poenas served on agency. under appropriate subject outlines, 12 JUDICIAL ASSISTANCE. PROCEDURE. 5 LAW Includes Committee on Judicial Procedure. Use only for general material on consitutional law, comparative law, etc. For domestic law of a country, 13 CLAIMS. LITIGATION. international law, Rule of Law, etc., SEE: POL 5. Use only for general material on claims by or against U.S. Government, claims procedures, etc. 6 MEMBERS OF CONGRESS File specific types of claims subjectively (e.g., Use only for general material on attitudes, bio for war damage claims and other claims against graphic sketches, liaison with, etc. For visits, host government, SEE: PS 8-4; for tort claims, SEE: LEG 7. Arrange alphabetically by name. SEE: PER 15-16, etc.).
TL:RC- 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK ORG (p. 1)
ORGAt-.fiZATION & ADMINISTRATION
Instructions
Use for materials on the establishment, organization, reorganization, and termination of agency offices and overseas posts; the assignment and realignment of functions; changes in status of posts and consular districts; and policy and instructional systems and state ments which define organizational and functional matters. Also included are general administrative and organizational matters relating to other agencies, interagency relation- coordination, etc., not involving specific substantive programs which should be filed under the appropriate subject matter outlines.
Use also for material which deals with the subject of administration in its entirety, and for material which covers several administrative subjects, i.e., materials which cannot be filed under one of the specific administrative subject outlines.
ORG-ORGANIZATION & ADMINISTRATION
GENERAl POliCY. PlANS. COORDINATION. 3 MEETINGS & CONFERENCES Includes material on agency and post organization and management in general, administrative super 3-1 Administrative Officers vision of constituent posts, centralization vs. de centralization of administrative functions, and 3-2 Chiefs of Mission. Principal Officers. coordination between and within agencies on admin istrative matters. Subdivide by name of agency if 3-3 Staff volume warrants.
1-1 Country T earn 4 ADMINISTRATIVE SUPPORT Use for coordinated efforts of agency representa Use for general material on administrative support tives in field to work as a team under chief of principle or policy as it affects organization and mission. functions of agency or post. For levels of support and reimbursement agreements, SEE: BUD 4; for 1-2 Consolidated Administration accounting aspects, SEE: ACC outline. Use for consolidation of State, AID, USIA, and Peace Corps administrative personnel to provide 5 DElEGATIONS OF AUTHORITY integrated service at specific posts. Includes Includes designations. CAMO. For administrative support aspects, SEE: ORG 4. 6 DUH OFFICERS. ROSTERS. Includes holiday list. 2 GENERAl REPORTS & STATISTICS ORG Use only for material which is so broad in content 7 VISITS that it cannot be filed under one of the more specific Use for papers of a substantive nature relating to subjects elsewhere in this outline. Includes field trips by agency personnel on official business. periodic administrative reports (e. g., weekly, For routine travel arrangements, use TRV outline. monthly, etc.). For Foreign Service inspection re ports, SEE: ORG 11; for post reports, SEE PER 2-1; for security surveys, SEE: SY 2-2.
2-1 Reporting Requirements Overall reporting schedules, workloads, and re lated management aspects of reporting require ments.
TL:RC 4 4/l/65 ORG 2) RECORDS CLASSIFICATION HANDBOOK
ORG-ORGANIZA TION & ADMINISTRATION
8 ESTABLISHMENT. FUNCTIONS. REORGANIZATION. 11 INSPECTIONS Includes history and background of agency, office Includes Foreign Service inspection reports, ad or post, statement of functions and organization ministrative audits and operational surveys of a charts, and agency reorganization plans; opening, general nature. For inspections and audits of change in status and closing of posts; determina specific functions (e.g., security, financial manage tion and jurisdiction of consular districts; etc. ment, etc.), see appropriate subject outlines.
9 TRAINING 12 CONDUCT OF OFFICE In administrative operations. Use for issuances on office procedures, routine administrative matters, transfer of office to 10 MANAGEMENT IMPROVEMENT successor, calendar of events, etc. Other than inspections, for which SEE: ORG 11. Includes studies, systems and work simplifica tion, and similar management improvement ac tivities. For employee suggestions, SEE: PER 6-5.
4/1/65 TL:RC- 4 R p
PERSONNEL
Use for papers on all aspects of pers SEE: EMERGENCY PLANNING outline for of in emergency situations. PROTECTIVE SERVICES outline for prc1te<;ucm of government em overseas in emergency situations. TRAVEL & TRANSPORTATION outline for travel of and of household etc. Method of Arrangement: 1. or category of When volume warrants a b. When volume warrants subdivision folder: breakdowns: PER-PERSONNEL GENERAL POLICY. PLANS. COORDINATION. 3 ORGANIZATIONS & CONFERENCES Use only for material which cannot be filed under Use only for those which cannot be filed under one one of the more specific subjects in this outline. of the more specific subjects in this outline. 2 GENERAL REPORTS & STATISTICS 4 STAFFING. COMPLEMENT. Use only for those which cannot be filed under one Use for proposed and/or authorized personnel of the more specific subjects in this outline. strength of organizational element. PER 2-1 Post Reports 4-1 Reduction-in-Force Use only for preparation and submission of report Includes procedures for establishing, maintaining by post. Reference set should be maintained and applying retention registers. sep ara tel y. 5 LAWS & REGULATIONS 2-2 Biographic Register Includes Foreign Service Act of 1946 and amend ments, Federal Personnel Manual and CSC directives 2-3 Foreign Service List of a general nature. Subdivide by source and/or title of act if volume warrants. TL:RC- 4 4/1/65 PER (p. 2) RECORDS CLASSIFICATION HANDBOOK PER-PERSONNEL 6 AWARDS & COMMENDATIONS 9 TRAINING & DEVELOPMENT (Cont'd) For agency employees, except safe-driving awards, for which SEE: VEH 13. For awards to prominent 9-7 Seminars (FSI) persons other than agency employees and military On various subjects available to agency employees personnel, SEE: POL 6-3; for awards to military at FSI. personnel, SEE: DEF 6-6. 9-8 Supervisory Training 6-1 Awards Committees Subdivide by name if volume warrants. 9-9 University Studies Program Other than area and language training, for 6-2 Cosh Awards which SEE: PER 9-1. Includes extension Subdivide by type if volume warrants. courses. 6-3 Commendations 9-10 Teaching Materials 6-4 Honor Awards 9-11 Graduation Exercises Subdivide by type if volume warrants. 10 PERFORMANCE EVALUATION 6-5 Suggestion Program Use for general material on program. Case file 10-1 Performance Rating Committees. individual suggestions if volume warrants. Evaluation Panels. For Selection Boards and Promotion Panels, 6-6 Han-Federal Awards & Decorations SEE: PER 13-6. 7 APPEALS 10-2 Ratings. Appraisals. Use for general material on appeals system. For Includes appeals. specific types of appeal, see under appropriate subject in outline. 11 COMPENSATION Use for determination of salary and wage scales 8 ATTEHDAHCE & LEAVE and allowances. Subdivide by type of pay or Includes annual, sick, home, military and court allowance if volume warrants. leave, leave without pay, absence for jury duty, hours of work, etc. Subdivide by type of leave if 11-1 Cost of living & Quarters Allowances volume warrants. Includes temporary lodging allowance. For retail price schedules, SEE: PER 11-9. 9 TRAINING & DEVELOPMENT Subdivide by type if volume warrants. For training 11-2 Deductions in specialized fields (e. g., administrative operations, communications and records, security, etc.), see 11-3 Education Allowances appropriate subject outline. For educational travel of dependents, SEE: TRV outline. 9-1 Area & language Training 11-4 F ina I Salary Clearance 9-2 Career Development Upon separation of employee. 11-5 local Wage Rates 9-3 Consultation. Briefing. Includes surveys to determine appropriate wage Includes debriefing returned employees. rates and schedules for local employees. 9-4 Executive Development 11-6 Overtime Pay 9-5 Intern Program 11-7 Post Differential Allowances 9-6 Orientation Tl:RC • 4 RECORDS CLASSIFICATION HANDBOOK PER (p. 3) PER-PERSONNEL 11 COMPENSATION (Cont'd) 13 EMPLOYMENT (Cont'd) 11-8 Representation Allowances 13-7 Recruitment 11-9 Retail Price Schedules 13-8 Retirement Includes Civil Service, Foreign Service and 11-10 Separation Allowances Social Security retirement systems, benefits, etc. 11-11 Transfer Pay 13-9 Termination Use for resignation, separation for cause and 12 CONDUCT & DISCIPLINE termination of services through death. Includes regulations and procedures governing conflict of interest, insubordination, prohibited 13-10 Transfer Out political activity, intoxication, sale or barter of To other agencies or international organizations. personal property abroad, local currency trans For transfer to new assignment in field or in actions of employees, acceptance of gifts, etc. Washington with same agency, SEE: PER 13-3. Case file disciplinary actions on individual employees in personnel folders. 14 HEALTH & MEDICAL CARE 13 EMPLOYMENT 14-1 Policy. Plans. Case file personnel actions on individual employees Use only for papers which cannot be filed under by name in personnel folders. For reduction-in more specific subjects listed under PER 14. force, SEE: PER 4-1. 14-2 Reports & Statistics '3-1 Application for Employment Case file individual applications by name if 14-3 Organizations & Conferences volume warrants. Includes services provided to, or by other Federal agencies. For specific medical facilities, SEE: 13-2 Appointment PER 14-6. Includes initial appointment, oath of office, reinstatement, reemployment after break in serv 14-4 Medical Examinations ice, lateral entry from Civil Service to Foreign Includes medical clearances, waivers, fitness Service, etc. Subdivide by type of appointment for-duty. (e. g., competitive service, excepted service, FS, etc.) if volume warrants. 14-5 laws & Regulations 13-3 Assignment. Detail. 14-6 Facilities Includes assignment system procedures and Includes regional medical centers, hospitals, actions, transfer to new assignment in field or in clinics, health rooms, laboratories, physical Washington after home leave, length of tours of fitness rooms, etc. duty at post, reimbursable details, etc. 14-7 Insurance 13-4 Examinations. Tests. Includes Federal Employees Health Benefits Use for Board of Examiners for the Foreign Plan. For employee life insurance, SEE: Service, Civil Service, language and other PER 15-7. qualifying tests, etc. Subdivide by type if volume warrants. 14-8 Diseases & Conditions Includes treatment, control, prevention, diag 13-5 Fair Employment Practices nosis, eradication. Subdivide by type if volume warrants. 13-6 Promotion. Demotion. Selection Out. Include,; Selection Boards, Promotion Panels, 14-9 Immunizations. lnnoculotions. etc. TL:RC - 4 4/l/65 PER (p. 4) RECORDS CLASSIFICATION HANDBOOK PER-PERSONNEL 14 HEALTH & MEDICAL CARE (Cont'd) 15 EMPLOYEE RELATIONS & SERVICES (Cont'd) 14-10 Medical Supplies 15-11 Income Tax For assistance to employees in preparing tax 14-11 Evacuation forms. For medical reasons, or for rest and recupera tion. 15-12 Housing Services Includes assignment of staff housing and assist 14-12 Safety. Accidents. ance in locating other housing. Includes safety programs and claims under Federal Employee's Compensation Act. For 15-13 Locator Services building safety program, SEE: BG 13. includes home leave and next-of-kin addresses. 15 EMPLOYEE RELATIONS & SERVICES 15-14 Political Activities Includes benefits derived by employees. Use for information provided employees on voting rights and authorized political activities.. 15-1 Campaigns. Drives. For illegal activities, SEE: PER 12. Such as UGF and health fund-raising drives, blood donor campaigns, etc. Subdivide by type if 15-15 Recreation volume warrants. Includes social activities, clubs, hobbies, DSRA and other recreation and welfare associa 15-2 Commissary Services tion activities. includes management and stocking of commis saries, post exchange (PX) privileges, etc. For 15-16 Tort Claims restaurant, cafeteria and snack bar facilities in Use for administrative settlement of such claims government buildings, SEE: BG 12. resulting from negligence, wrongful acts, or omissions on the part of employees. 15-3 Employee Unions 15-17 Credit. Bills. 15-4 Employee Vehicles includes credit inquiries .and bill collecting. Other than shipment, for which SEE: TRV 14. Includes assistance in obtaining drivers' 16 SECURITY licenses, regulations relating to sale, etc. Use for general material on security mxeatiga.tions of employees, fingerprinting, ID cards, etc. Case 15-5 Credit Union file investigations on individual employees by name. For name check procedures, SEE: SY 10; 15-6 Employee Welfare Fund for security survey reports, SEE: SY 2-2. 15-7 Life Insurance 16-1 Penetration Use for attempts to compromise agency personnel, 15-8 Grievances including locals, by any means to obtain security Other than appeals. information. 15-9 Dependent Education 17 DIPLOMA TIC TITLE & RANK For assistance to community schools abroad for education of dependents of employees, SEE: 18 POSITION DESCRIPTIONS. CLASSIFICATION. EDU 9-5; for educational allowances, SEE: Includes job standards. PER 11-3; for educational travel of dependents, SEE: TRV outline. 19 PERSONAL STATUS Of employees, such as marriage, divorce or other 15-10 House Organs name change, dependency status, etc. Excludes Published by or for employees. security investigation and clearance of intended spouse, for which SEE: PER 16. TL:RC- 4 RECORDS FICA TION HANDBOOK PER PER-PERSONNEL 20 EMPLOYEE MORALE Other than that affected by disciplinary actions and specific employee grievances, for which SEE: PER 12 and PER 15-8, respectively. 21 MILITARY SERVICE STATUS For military leave, SEE: PER 8. TL:RC- 4 4/1 RECORDS CLASSIFI PUBLIC RELATIONS Instructions Use for papers on agency relations with the general public, including individual citizens and private groups. Included are routine requests for information, praise or criticism of and programs, and efforts to keep the informed through various mass com- munications media. SEE: INFORMATION outline for USIA program in general, including public information activities conducted for other Federal agencies overseas. Also includes information activities within a country and its use of information media to influence the opinions, at- behavior, etc., of enemy, neutral or friendly peoples on a mass scale. CULTURE, MOTION PICTURES, PRESS & PUBLICATIONS, RADIO and TELEVISION outlines for efforts to promote interest in and of American and objectives through media programs and services conducted by USIS overseas. PR-PUBUC RELATIONS GENERAl POLICY.GUIDELIHES.COORDIMATIOM. 8 RADIO& TV RELATIONS only for material which cannot be filed under Includes clearances. Subdivide by name of network more specific subjects in this outline. and program if volume warrants. 2 GENERAl REPORTS & STATISTICS 9 AUDIO-VISUALS Use only for material which cannot be filed under more specific subjects in this outline. 9-1 Films. Filmstrips. Slides. Recordings. 3 (Reserved for future use) 9-2 Exhibits & Displays. Such as lobby and window displays for public 4 (Reserved for future information. For those produced or sponsored by USIA and Binational Centers, SEE: CUL 8. 5 INVITATIONS Other than to speak before nongovernmental 9-3 Photographs groups, for which SEE: PR 6. Except requests for, for which SEE: PR 13. 6 NOHGOVERNMENTAlliAISON 10 PUBLICA liONS Subdivide by type of public or private group and/or Prepared for public consumption. Includes prepara name of organization if volume warrants. tion (other than editorial services), clearance and distribution. Subdivide by title of publication, 6-1 Speaker Service such as "How Foreign Policy is Made," "Depart ment of State Bulletin," "Foreign Policy Briefs," 6-2 Community Relations etc. For requests for publications, SEE: PER 13; for editorial services and publications control, SEE: PR 6-3 Meetings & Conferences FSV 7. 7 APPOINTMENTS. INTERVIEWS. 11 PRESS RELATIONS With private individuals. Includes letters of intro Subdivide by name of newspaper, magazine or duction. Arrange alphabetically by name of visitor. press service if volume warrants. For press interviews, SEE: PR 11-3; visits and tours, SEE: TRV outline. TL:RC- 4 j PR 2) RECORDS CLASSIFICATION HANDBOOK PR-PUBLIC RELATIONS 11 PRESS RELATIONS (Cont'd) 12 SPEECHES Includes material for use in speeches, clearances 11-1 Accreditation and copies of speeches, arrangements for speeches, Subdivide by name of correspondent if volume and requests from governmental sources for warrants. speeches. Subdivide by name of speaker and arrange by date. An extra copy may be filed 11-2 Press Releases subjectively if desired. Subdivide by source and arrange chronologically or numerically if volume warrants. 12-1 Speech Clearance 11-3 Press Conferences. Interviews. 13 PUBLIC OPINION & INQUIRIES Includes guidances prepared for use at confer Includes requests for information, publications, ences or in interviews. Subdivide by type (e.g., photos, etc.; criticisms, complaints, and commenda Presidential, Secretary's, etc.) or name of per tions; anonymous, crank and begging letters; polls son if volume warrants. and surveys, etc. Arrange by name of individual or organization if volume warrants (unless returned 11-4 Special Events Coverage to sender). Includes arrangements for coverage. Subdivide by name of event if volume warrants. 13-1 Petitions & Resolutions 13-2 Polls & Surveys /65 RECORDS CLASSIFICATION HANDBOOK SY (p. 1) SECURITY Instructions Use only for papers of a general nature on the development, coordination and administra tion of security policies and programs. These will be concerned primarily with the agency, overseas posts and other Federal agencies, but may also include liaison with security and law-enforcement agencies of other nations. SEE: BUILDINGS & GROUNDS outline for material relating to physical and technical security. COMMUNICATIONS & RECORDS outline for procedural security (e.g., handling, control and downgrading of classified records and information), cryptographic security, etc. EMERGENCY PLANNING outline for security aspects of emer gency and evacuation (E & E), emergency relocation and vital records programs. PASSPORTS & CITIZENSHIP outline for passport security. PERSONNEL outline for personnel security. SY -SECURITY GENERAl POliCY. PlANS. COORDINATION. 5 lAWS & REGUlATIONS Includes coordination of program with other Use for material which cannot be filed under one of agencies. the more specific subjects in this outline. Subdivide by source if volume warrants. For investigative 1-1 SY Instructions procedures, SEE: SY 14. 1-2 RSS Instructions 6 SECURITY OFFICERS Use for designations, relations with, lists of, etc. 1-3 Post Instructions For TS control officers, SEE: CR 16-2. 2 GENERAl REPORTS & STATISTICS 6-1 Regional 2-1 Monthly Status Reports 6-2 Post 2-2 Security Survey Reports 6-3 Unit Arrange by name of post and thereunder by facility if volume warrants. 7 VISITS OF DIGNITARIES Use for protection of foreign dignitaries visiting U.S. 3 ORGANIZATIONS & CONFERENCES and prominent U.s. officials on trips abroad. Sub Includes security requirements of international divide by name if volume warrants. organizations, such as NATO, SEATO, UN, etc. Subdivide by name if volume warrants. For Attorney 8 VIOlATIONS General's list of organizations, SEE: SY 14-4; for Use only for regulations and procedures governing lists of local organizations, SEE: SY 14-5. violations, overall reports, etc. 4 AGREEMENTS 9 TRAINING PROGRAM SY Covering all aspects of security. Includes visual aids and records of security orientation. SY (p. 2) RECORDS CLASSIFICATION HANDBOOK SY -SECURITY 10 NAME CHECKS 1.4 INVESTIGATIVE PROCEDURES (Cont'd) Use only for regulations and procedures governing checks on names of individuals for security pur 14-1 Local Procedures poses and statistical reports thereon. 14-2 Sources of Information 11 CRANKS Use for material not warranting individual case 14-3 General Certification Standards filing. For crank letters, SEE: PR 13. 14-4 Attorney General's list 12 THEFTS Use for material not warranting individual case 14-5 List of Local Organizations filing. 15 INDUSTRIAL SECURITY 13 RIOTS & DEMONSTRATIONS Use for program to obtain security clearances of Use only for role of security officers. SEE: industrial, educational and other facilities and POL 23-8 for political aspects. personnel. In some cases these facilities and serv ices are contractual in nature; in others educational 14 INVESTIGATIVE PROCEDURES institutions have been granted custody of agency Use only for material of a general procedural nature classified records for research purposes. Includes that cannot be filed under specific security pro the procedures for the release and use of classified grams (e.g., personnel security, for which SEE: information by these facilities. Case file papers PER 16; passport security, for which SEE: on individual companies or institutions by name. PPT 10, etc.). /65 TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK TRY (p. 1) TRAVEL & TRANSPORTATION Instructions Use for papers pertaining to policies, regulations, and procedures regarding the travel of personnel on official business, the travel of their dependents, and the transportation of their effects. SEE: EQUIPMENT, SUPPLIES & SERVICES outline for the shipping of supplies and equipment other than household effects. VEHICLES outline for acquisition, maintenance, use, etc., of government-owned vehicles. LEGISLATIVE & LEGAL AFFAIRS outline for trips by Members of Congress (CODELS). Use also for papers on the travel of specific individuals and groups. This includes not only employees and their dependents, but also the visits, tours, and trips of other in dividuals and groups in public or private life, except Members of Congress, where the main emphasis is on travel arrangements. File alphabetically by name under the primary subject TRAVEL & TRANSPORTATION. However, in offices where the purpose of a visit or mission is of most significance, papers about visits and missions should be filed under the appropriate subject outline (e.g., POLITICAL AFFAIRS & RELATIONS, TRADE PROMOTION & ASSISTANCE, DEFENSE AFFAIRS, etc.). TRV-TRAVEL & TRANSPORTATION GENERAL POLICY. PLANS. COORDINATION. 6 CARRIERS (Cont'd) Use only for material too general to be filed under more specific subject in outline. Includes inter 6-2 Routes & Schedules agency relations and coordination. 6-3 Use of American and Foreign Carriers 2 GENERAL REPORTS & STATISTICS use for general policy and regulations. Use only for material too general to be filed under more specific subject in outline. Includes statistical 7 TRAVELER INSURANCE reports, DA weekly SITREPS, etc. 8 TRAVEL AllOWANCES 3 CONFERENCES Includes per diem and mileage rates, travel advances, etc. 4 DESPATCH AGENCIES (U.S.) Subdivide by location if volume warrants. 9 TRAVEL AUTHORIZATIONS Includes requests for. Use only for general material 5 LAWS & REGULATIONS of a regulatory or procedural nature. Those for Includes local laws, regulations, and procedural specific travelers should be filed in their travel handbooks. folders. 6 CARRIERS 10 TRAVEL PRIORITIES Subdivide by type (e.g., air, rail, truck, etc.) and/or name if volume warrants. 11 TRAVEL VOUCHERS Use for procedures re preparation and submission. 6-1 Rates. Fares. For accounting aspect, SEE: ACC 17 and 20. Use for general information only. For freight rates and tariffs on household and personal effects, SEE: TRV 14-1. TRV TL:RC- 4 TRY (p. 2) RECORDS CLASS IF ICA vi ON HANDBOOK TRV-TRAVEL & TRANSPORTATION 12 lOCAl TRANSPORT AT ION 14 HOUSEHOLD/PERSONNEL EFFECTS CCont'd) Includes usc of taxis, tokens, etc. For motor 14-11 Loading. Unloading. pool, SEE: VEH 12. Includes pier charges, demurrage, etc. 12-1 Use of Privote Vehicle 14-12 Strikes 13 PASSPORTS. IMMUNIZATIONS. Effect of strikes on government shipments. Required by official travelers. Includes visas. 14-13 Ports of Entry 14 HOUSEHOLD/PERSONAL EFFECTS. Includes port charges. Subdivide by location if volume warrants. Includes vehicles and unaccompanied baggage. Subdivide by import and export shipments if volume 14-14 Export/Import Declarations warrants. 15 ASSISTANCE TO TRAVELERS 14-1 Freight Rotes & Tariffs Use for general material only. File papers relating Subdivide by type if volume warrants. Includes to specific individuals under TRV by name. discount rates. 15-1 Acknowledgments. Commendations. 14-2 Customs Clearance 15-2 Customs, Health & Immigration 14-3 Government Bills of lading For general material only, not individual GBL's. 15-3 Government Transportation Requests 14-4 Lass or Damage 15-4 Itineraries & Reservations Includes claims. 15-5 Limousine Service 14-5 Packing. Crating. Unpacking. Includes methods of packing, boxing rates, etc. 15-6 Meeting Travelers 14-6 Storage & Warehousing 16 FREIGHT FORWARDERS Subdivide by name of company and/or location Subdivide by name and thereunder by fiscal year if volume warrants. if volume warrants. 14-7 Insurance 16-1 General Policy 14-8 Marking 16-2 Reports & Statistics Includes consignment information. 16-3 Complaints 14-9 Drayage 16-4 Contracts 14-10 Shipping Includes methods of shipment (e.g., residence to-residence, etc.) TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK VEHICLES lnstructi ons Use for papers on the acquisition, use, maintenance, and disposition of government- owned automobiles, trucks, aircraft, and other vehicles. Case files on individual vehicles may be established as required. VEH-VEHICLES GENERAL POLICY 11 ASSIGNMENT & USE For motor pool, SEE: VEH 12. 2 GENERAL REPORTS & STATISTICS 11-1 Credit Cards 3 ACCIDENTS For claims of injured employees, SEE: PER 14-12. 11-2 Inspection 4 LOSS & THEFT 11-3 Dispatching & Scheduling 5 LAWS & REGULATIONS 11-4 Drivers' licenses 6 ACQUISITION. REPLACEMENT. 11-5 license Plates Includes purchase, titles, rental, etc. 11-6 Operators' Permits 7 INSURANCE 12 MOTOR POOL CHAUFFEURS. 8 (Reserved for future use) 13 SAFE DRIVING AWARDS 9 MARKING & IDENTIFICATION 14 (Reserved for future use) 10 MAINTENANCE & REPAIR Includes parts (e.g., tires, tubes, etc.) and 15 DISPOSITION monthly gasoline usage. Includes sale, transfer, etc. TL:RC- YEH CONSULAR TABLE OF CONTENTS CODE CONSULAR AFFAIRS CON PASSPORTS & CITIZENSHIP PPT PROTECTIVE SERVICES PS VISAS v TL~RC - 4 RECORDS HANDBOOK CON 1) CON CONSULAR AFFAIRS (GENERAL) Instructions Use for papers which deal in a general or collective way with consular services (i.e., papers which do not pertain solely to visa matters, passport and citizenship matters, or protective services). SEE: VISAS outline for matters regarding that subject. PASSPORTS & CITIZENSHIP outline for matters pertaining to those ADMINISTRATION outlines for purely administrative matters, such as personnel, budget and finance, communications and records, etc. CON-CONSULAR AFFAIRS (GENERAL) GENERAl POLICY. PlANS. 6 FEE COllECTION & CONTROl 2 REPORTS & STATISTICS 7 (Re,erved lor future u 2-l Consular Services Report 8 (Reserved lor future use) 3 MEETING & CONFERENCES 9 TRAINING In t oper TL:RC- 4 4/1/65 RECORDS CLASS! FICA TION HANDBOOK PPT PASSPORTS & CITIZENSHIP PPT Instructions Use for papers pertaining to passport, registration, and citizenship matters. Materials on specific individuals should be filed by name, disregarding the subject breakdowns shown below under the primary subject PASSPORTS & CITIZENSHIP. Extra copies of documents on individual cases which contain useful policy and precedent information may be filed under appropriate subjects in thi<> outline. SEE: ADMINISTRATION outlines for matters relating to organization, budget and finance, personnel, etc. Special Method of Arrangement: 1. By act and section under appropriate subject: PPT -PASSPORTS & CITIZENSHIP GE~ERAL POLICY. PLA~S. COORDI~A TION. 5 LAWS & REGULATIONS (Cont'd) Use only for material which is so broad in content that it cannot be filed under one of the more 5-l Foreign Affairs Manual (8 FAM) specific subjects elsewhere in this outline. 5-2 Clerk of Court Handbook on Passports 2 GENERAL REPORTS & STATISTICS Use only for material which cannot be filed 6 FEES under one of the more specific subjects elsewhere Includes material on collection, refund and in this outline. recordin,; r<·quirements and procedures relating to pas~port and citizenship services. SEE: PPT 10-6 3 ORGANIZATIONS & CONFERENCES for passport fees. Use only for material which cannot be filed under one of the more specific subjects elsewhere in 7 TRAVEL CONTROL this outline. Subdivide by name of organization Includes foreign travel restrictions viewed from the and name, date, and location of conference, if standpoint of their effect on U.S. travelers. Sub volume warrants. SEE: CON 3-1 for Consular divide by country if volume warrants. Includes Officers Conferences. PPT circulars on subject. For travel controls of forf'-ign countries not affecting U.S. travelers, 4 TREATIES & AGREEMENTS SEE: POL 23-10. Use only for material which cannot be filed under one of the more specific subjects elsewhere in 7-1 Foreign laws on Entry and Departure of U.S. this outline. Citizens Sl·Ldividc· by country if volume warrants. 5 LAWS & REGULATIO~S Use only for material which cannot be filed under 7-2 During National Emergency one of the more specific subjects elsewhere in All material bearing on travel control under law or this outline. re,;ulations of the United States, except actual war emergency materiaL PPT (p. 2) RECORDS CLASSIFICATION HANDBOOK PPT -PASSPORTS & CITIZENSHIP 7 TRAVEL CONTROL (Cont'd) 9 NATIONALITY (Cont' d) 7-3 During Time of War 9-18 Marriage and Divorce Material, actual or proposed, relating to travel Includes common law relationships, plural control in time of war. marriages, etc. 8 (Reserved for future use) 9-19 Mi litory Service 9 NATIONALITY 9-20 Minors Includes documentation and adoption. 9-1 Acts (Statutory) Subdivide chronologically by act and section. 9-21 Naturalization Code by specific statute rather than subject whenever possible. 9-22 Naturalization- Cancellation 9-2 Administrative Decisions 9-23 Naturalized Citizens Includes policy regarding letters of attestation as to citizenship. 9-24 Passport and Nationality Cords 9-3 Birth Abroad of U.S. Citizen Porent(s) 9-25 Protection 9-4 Birth Abroad Out of Wedlock 9-26 Repatriation or Resumption of Nationality 9-5 Legitimation 9-27 Residence- Physical Presence 9-6 Concubines 9-28 Retention of Nationality 9-7 Birth in the United States 9-29 Treaties and Conventions 9-8 Birth or Residence in Territories or Possessions 10 PASSPORTS 9-9 Certificates of Identity 10-1 Passport Accountability Use for procurement inventory, and all matters 9-10 Court Decisions relating to blank passport books. 9-11 Dual Nationality 10-2 Passport Format Of passport book. 9-12 .- .·idence Supporting Acquisition or Loss of Nationality 10-3 Passport Application Use for format, preparation, oath, execution, 9-13 Foreign Passports processing and other matters relating to the Use only for effect of foreign passport on application. nationality. SEE: V 10 for samples of foreign passports and as requirement for visa issuance. 10-4 Evidence Required in applying for a passport. 9-14 Involuntariness (Duress) 10-5 Passport Processing 9-15 Legislation Preparation, mailing, etc., relating to the pass port book. 9-16 Loss of Nationality 10-6 Passport Fees 9-17 Loss of Nationality - Exemptions from 10-7 Authority to Issue Passports TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK PPT PPT -PASSPORTS & CITIZENSHIP 10 PASSPORTS (Cont'd) 14 DENIAl OF PASSPORTS (Cont'd) 10-8 Passport Renewal 14-2 Fugitives from Justice 22 CFR 51.136 (a) 10-9 Passport Amendment, Extension, Validation Includes any endorsement other than renewal, 14-3 Prejudicial Activities ( Foreign Relations) for which SEE: PPT 10-8. 22 CFR 51.136 (b) 10-10 Passport Cancellation 14-4 Prejudicial Activities (U.S. Interests) Use only for physical cancellation. 22 CFR 51.136 (c) 10-11 lost or Stolen Passports 14-5 Geographical Restrictions Violations 10-12 Specia I Groups 14-6 Travel Control Violations Subdivide by organization, i.e., Boy Scouts, Immigration and Nationality Act 1952, etc. Sec. 215; 8 USC 1185 10-13 Passport Services 14-7 Birth and Identity General-services not specified. 14-8 Civil Action Cases 10-14 No-Fee Passport Use only for material that cannot be filed in 14-9 Repatriation loons categories PPT 10-15 thru 10-19. 14-10 Administrative Procedures 10-15 Diplomatic Passport Informal hearings and Board of Passport The passport categories (10-15 thru 10-19) Appeals. should be used when it is necessary or desirable to establish and maintain a com 14-11 Aliens plete, separate record on these categories as such. 14-12 Mental Cases 10-16 Regular Passport 14-13 Minors Includes child custody. 10-17 Official Passport 15 FRAUDULENT ACTIVITIES 10-18 Dependent Passport 15-l Altered Passports 10-19 Service Passport 15-2 Mutilated Passports 11 REGISTRATION OF CITIZENS 15-3 Counterfeit Pass ports 12 REPORT OF BIRTH 15-4 Other Fraudulent Activities 12-1 Certification of Birth 15-5 Criminal Prosecutions (Fraud) 13 MARRIAGE OF CITIZENS ABROAD 16 PASSPORT SECURITY 14 DENIAl OF PASSPORTS 16-1 Communist Organizations & Activities 14-1 Communists 22 CFR 51.135 16-2 Espionage TL:RC- 4 4/1/65 PPT (p. 4) RECORDS CLASSIFICATION HANDBOOK PPT -PASSPORTS & CITIZENSHIP 16 PASSPORT SECURITY (Cont'd) 17 TRAVEL DOCUMENTATION Other than passports. Subdivide by type of 16-3 Other Subversive Organizations document or class of individual using such document if volume warrants. 16-4 Criminal Prosecutions (Communist) Under Section 6 of the Internal Security Act of 1950 (50 usc 785). 16-5 Liaison Activities With other Government intelligence/security agencies. RECORDS CLASSIFICATION HANDBOOK PS PROTECTIVE SERVICES Instructions Use for all consular services performed abroad for the protection and welfare of persons, firms, and their property, including vessels and aircraft, seamen and airmen. Included PS are services performed on behalf of other Federal agencies and their beneficiaries, and services for individuals involving contacts with local authorities. SEE: VISAS outline for matters pertaining to those subjects. PASSPORTS & CITIZENSHIP outline for matters pertaining to those subjects. ADMINISTRATION outlines for matters relating to organization, budget and finance, personnel, etc. Special Methods of Arrangement: 1. country whose interests are being protected followed by the country in which they are being a. When volume warrants only a primary folder: b. When volume warrants suhdivision by appropriate subject breakdowns: 2. name of specific person, firm, vessel, etc., as a case file: a. When it is desirable to keep all papers on b. When it is desirable to keep similar types an individual together in the file: of cases together: PS 7-6 Welfare & Drury t Robert 'Whereabouts Cook, Paul A. Whereabouts Welfare & Brown 1 -John J. Whereabouts TL:RC- 4 PS (p. 2) RECORDS CLASSIFICATION HANDBOOK PS-PROTECTIVE SERVICES GENERAL POLICY 7 ASSISTANCE TO CITIZENS (Cont'd) Use only for material which is so broad in content that it cannot be filed under one of the more specific 7-2 Assistance with Local Authorities subjects elsewhere in this outline. Includes obtaining work permits, drivers' licenses, permits to engage in professions and 2 REPORTS & STATISTICS conduct religious services; licenses to wed, Use only for material which cannot be filed under fish, hunt, and keep pets; permits to transfer one of the more specific subjects elsewhere in this funds; and help in obtaining copies of public outline. records. 3 ORGANIZATIONS & CONFERENCES 7-3 Compulsory Military Service Use only for material which cannot be filed under Use only for cases involving conscription into one of the more specific subjects elsewhere in this and release from foreign military service. Do not outline. Subdivide by name of organization and use for material on assistance to Selective name, date, and location of conference, if volume Service System in registering U.S. nationals, for warrants. Includes voluntary aid organizations, and which SEE: PS 11-2. local organizations with which contacts are maintained. 7-4 Exclusion. Deportation. Includes hearings and other actions relative 4 TREATIES & AGREEMENTS thereto. For visa function of obtaining pass Use only for material which cannot be filed under ports for return of aliens, SEE: V 21. one of the more specific subjects elsewhere in this outline. 7-5 Seamen & Airmen Services Use for materials on the shipment, shanghaiing, 5 LAWS & REGULATIONS impressment, discipline, discharge, desertion, Use only for material which cannot be filed under mutiny, ill-trt'atment, relief, etc., of seamen, one of the more specific subjects elsewhere in this TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK PS 3) PS-PROTECTIVE SERVICES 8 PROTECTION OF PROPERTY (Cont'd) 10 JUDICIAL & lEGAl SERVICES (Cont'd) 8-2 Fraudulent Schemes 10-1 Authentications. Notarials. Includes administering oaths, taking of 8-3 Private Ownership Disputes acknowledgments, etc. Includes access to, management of, and dis position of holdings (bank accounts, realty, 10-2 Deposit ions & letters Rogatory chattels, copyrights, securities, accounts Taking testimony, witness statements, etc. receivable) and litigation of disputes. 10-3 list of Attorneys 8-4 Seizure. Damage. Compilation and submission of. For matters per Includes war damage claims, nationalization, taining to the List of Attorneys as a type of requisitioning, blocking, confiscation, se trade list, SEE: TP 16. questration, intervention, or other taking or control, and recovery of property. SEE: 10-4 Extradition INCO 15-2 for general matters pertaining to For deportation, SEE: V 21 for general material nationalization and expropriation of property. and V- name for individual cases. 8-5 Vessel & Aircraft Services 11 FEDERAl BENEFITS & SERVICES Entry and clearance of vessels at foreign ports, Includes delivery of Treasury checks, census and other consular services to merchant vessels enumeration, Selective Service registration and of the United States and of countries whose investigations, and other services performed on interests are being protected by the United behalf of other Federal agencies. Subdivide by States. For assistance in civil aircraft accidents, name of agency if volume warrants. SEE: PS 12. 11-1 Veterans 9 DEATHS & ESTATES Includes removal of remains, burial, estates 11-2 Selective Service and their settlement, guardianship of children, etc., except in case of deaths resulting from 11-3 Treasury civil aircraft accidents, for which SEE: PS 12. Forms 192 may be arranged by name of person 11-4 Social Security under this heading if required. 12 CIVIL AIRCRAFT ACCIDENTS 10 JUDICIAL & lEGAl SERVICES Includes all consular services provided to assist Subdivide by type of service if volume warrants. victims, protect personal property and aircraft, If individual is involved, file in his name case. and handle death matters. Arrange by name of Includes taking of acknowledgments, protests, accident. and recording of unofficial documents upon request. TL:RC- RECORDS CLASS! FICATION HANDBOOK v VISAS lnstructi ons Use for papers pertaining to the issuance of visas to aliens seeking entry into a country as immigrants or nonimmigrants and to their exclusion, deportation, or departure. Materials on individual aliens should be filed by name of alien. Extra copies of documents on individual cases which contain useful policy and precedent information may be filed under appropriate subjects provided in this outline. v SEE: ADMINISTRATION outlines for matters relating to budget, supplies and equipment, communications and records, personnel, etc. EDUCATIONAL & CCL TURAL EXCHANGE outline for policy regarding exchange visitor program and waivers granted thereunder. Spec ia I Method of Arrangement: 1. By category of alien (Immigrant - IV or Nonimmigrant - NIV) a. When volume warrants only a primary folder: b. When volume warrants subdivision by appropriate subject breakdowns: V-VISAS GENERAL POLICY. PLANS. COORDINATION. 3 ORGANIZATIONS & CONFERENCES for materials on general policy, planning and Use for materials of a general nature on local, coordination on visa matters in the Department of national, or international organizations and con State and between the Department and other ferences, except U.S. Government agencies, for agencies. Subdivide by name of agency if re which SEE: V 1. Subdivide by name of organi quired (c•,g,, INS, USPHS, etc). zation and name, date, and location of confer ence if volume wurrants. SEE: CON 3-1 for 2 GENERAL REPORTS & STATISTICS Consular Officers Conferences. for general reports and statistics on visa matters which cannot be filed under a more specific 4 TREATIES & AGREEMENTS subjvct in this outline. Use only for material which cannot be filed under one uf the more specific subjects elsewhere in this 2-1 Immigration Trends outline. 4-1 Reciprocity Use for muterials on reciprocity agreements and negotiat tons which either cannot or need not be fil0d under a more specific subject in this outline (<'.g., fingt'rprinting). TL:RC- 4 v (p. 2) RECORDS CLASSIFICATION HANDBOOK ------ V-VISAS 5 LAWS & REGULATIONS 11 ELIGIBILITY. INELIGIBILITY (Cont'd) Use only for bills, laws, regulations, Executive orders, proclamations, decrees, etc., affecting 11-4 Deserters. Draft Evaders. U.S. visa operations. For foreign laws and regula Includes materials on Armed Forces deserters tions not affecting U.S. visa operations, SEE: and draft evaders. POL 23-10. 11-5 Illiterates 6 FEES Except fees for medical examinations, for which 11-6 Mental & Physical Defectives. SEE: V 24-2. Includes materials on collection, Cross reference to V 11-8 if desired. refund, recording requirements and procedures, and reciprocity. 11-7 Subversives Includes politically objectionable aliens. 7 APPLICATION Use for materials on registration, execution, and 11-8 Public Charges other matters relating to application procedures. Includes paupers. 8 CLEARANCE 11-9 Stowaways Usc for materials on clearance procedures and re quirements, including requirements of host 11-10 Military Exemption country. 12 ENTRY 9 CONGRESSIONAL INTEREST Materials on entry requirements for u.s. Procedures to expedite cases in which a member administered areas. Includes border and de of Congress is interested. pendent areas, and ports of entry. 10 DOCUMENTATION 13 ADOPTIONS & ORPHANS Includes requirements of Section 222 (b) of the Includes materials on adoption requirements Immigration and Nationality Act, civil documents, and procedures of host country, how to locate seamen's documents, foreign passports, and other children for adoption, guardianship, and travel documents; availability of documents abroad; eligibility requirements. loss or mutilation; and use in court cases. 14 FINGERPRINTING 10-1 Waivers Includes materials on post requirements and procedures. 11 ELIGIBILITY. INELIGIBILITY. Includes requirements, procedures, refusals, 15 INVESTIGATIONS waivers, temporary admission, and related matters. Use for materials on investigative procedures, Subdivide by class or grounds of eligibility, or in persons or firms engaged in or allegedly engaged eligibility, as follows, if volume warrants. in fraudulent visa activities. Subdivision of the latter type materials may be made by country, and 11-1 Waivers name of firm, attorney, or concern involved. Use only for waiver matters which do not pertain solely to one of the specific classes which 15-1 Froud follow. 16 ISSUANCE 11-2 Criminals Includes materials on issuance procedures, sched Specify type of crime if required (e.g., moral uling of appointments, format of visa stamp, etc. turpitude, polygamy, narcotics addicts or traffickers, procurers, prostitutes, etc.). 17 LOOKOUT Includes materials on procedures and in 11-3 Deportees. Removals. structions listing names of persons, agencies, or firms placed on the "Lookout" list. 4/l/65 TL:RC- RECORDS CLASSIFICATION HANDBOOK v (p. 3) V-VISAS 18 QUOTA CONTROL 23 TRAVEL FACILITATION Use for materials on the travel facilitation 18-1 Allotment program as it relates tovisa matters only. 18-2 Reports & Statistics 24 MEDICAL EXAMINATIONS 18-3 Chargeability 24-1 Support Agreements Entered into with the U.S. Public Health 18-4 Priority Service. 18-5 Waiting List 24-2 Fees Use only for materials on fees for medical 19 REPLACE VISAS examinations. 20 REVALIDATIONS. TRANSFERS. 24-3 Physicians Use only for materials on examining physicians. 21 DEPORTATION Use for materials other than those on specific name 25 TRANSPORTATION CONTROLS cases. For consular assistance in extradition Includes materials on fines, bonding agreements, cases, SEE: PS 10-4. signatory and nonsignatory lines. Subdivide by type (e.g., airlines, shipping lines) and by name, 22 EXCHANGE VISITOR PROGRAM if volume warrants. Includes copies of notifications of program designations. For policy governing program and waivers, SEE: EDX 33. VISA CATEGORIES The visa categories shown below should be used when it is necessary or desirable to arrange papers into such specific classifications, rather than the more general "Immigrant" and "Nonimmigrant" classifications provided for in the preceding portion of this outline. V-VISAS 29 IMMIGRANTS, NONQUO-:" A. 29 IMMIGRANTS, NONQUOTA (Cont'd) Subdivide by subclass if required. 29-6 U.S. Government Employees 29-1 Spouses & Children of U.S. Citizens 29-7 Special Classes 29-2 Returning Resident Aliens Created by special legislation. 29-3 Natives of Nonquota Areas 29-8 Refugees. Escapees. 29-4 Expatriates 29-5 Ministers of Religion TL:RC- 4 v (p. 4) RECORDS CLASSIFICATION HANDBOOK V-VISAS 30 IMMIGRANTS, QUOTA 31 NONIMMIGRANTS (Cont'd) Subdivide by order of preference if required. 31-3 Transit Aliens (C) 30-1 First Preference 31-4 Crewmen (D) 30-2 Second Preference 31-5 Treaty Traders & Investors (E) 30-3 Third Preference 31-6 Students (F) 30-4 Fourth Preference 31-7 International Organization Aliens (G) 30-5 Non preference 31-8 Temporary Workers & Trainees (H) 31 NON IMMIGRANTS Includes domestic servants. Subdivide by subclass if required. 31-9 Informational Media Representatives (I) 31-1 Foreign Government Officials & Employees (A) 31-10 Exchange Visitors (J) 31-2 Temporary Visitors (B) 31-11 NATO Aliens 4/L 65 RECORDS CLASSIFICATION HANDBOOK CULTURE & INFORMATION TABLE OF CONTENTS CODE SYMBOL URE CUL EDUCATION EDU EDUCATIONAL & CULTURAL EXCHANGE EDX INFORMATION URES MP """'( & PUBLICATIONS PPB Zc lo:ljt 0'" RAD ~c ==~ T >t' ~..... ::. 0!;l Zt::: - 4 4/1/ FICATION HANDBOOK CUL CUL CULTURE Instructions Use for papers dealing with the use of cultural programs to explain a nation's cultural objectives and policies to its own and foreign peoples; the inherited culture, cultural property and institutions of a nation; its cultural development and cultural fairs and festivals; fine arts, amusements, sports, hobbies, etc., and the cultural presentations program. SEE: EDUCATIONAL & CULTURAL EXCHANGE outline for matters relating to the exchange of persons other than those involved in the cultural presentations program. INFORMATION outline for overall USIA program; for general information activities of countries other than United States; and for use of information media by a country to influence the opinions, attitudes, behavior, etc., of enemy, neutral or friendly peoples on a mass scale. PRESS & PUBLICATIONS, RADIO, TV, and MOTION PICTURES outlines for use of these specific media by United States and other countries for cultural and information program purposes. L E POLICY. PLANS. 5 LAWS & REGULATIONS for material which is so broad in content Use for material which cannot be filed under one of the more specific subjects in this outline. s in this outline. 6 COMMEMORATIVE CE LE BRA TIONS. HOLIDAYS. 2 REPORTS & STATISTICS Use for national and local commemorative material which cannot be filed under celebrations and holidays, excluding those in specific subjects in this outline. volving diplomatic representation and social and studies of cultural life of a na- functions (e.g., independence day anniversary celebrations), for which SEE: POL 17-4; for initial independence day celebrations, SEE: 3 ORGANIZATIONS & CONFERENCES POL 16. For Christmas and New Year greetings, material which cannot be filed under SEE: POL 17-4. :nore specific subjects in this outline. In cludes cultural aspects of UNESCO and relations 7 VISITS cultural institutions not pertaining to exchange Of cultural groups or individuals other than those of Cultural Affairs Officers. under the educational exchange or cultural name of organization, and by name, presentations program, for which SEE: EDX volume warrants. outline or CUL 16, respectively. For visits of journalists, SEE: PPB 7. 4 AGREEMENTS which cannot be filed under one 8 FAIRS, EXHIBITS & DISPLAYS specific subjects in this outline. For Includes World Fairs and Expositions; also material and services provided by USIS for exhibit publications exchange agree and display purposes (e.g., art exhibits). Sub SEE: PPB 4-2; for information exchange divide by name or location if volume warrants. SEE: INF 4. For agricultural, science, trade and book fairs, SEE: AGR 8, SCI 8, TP 8, and PPB 12-5, respectively. ~~- ---~--~-----" "------:----:-- :RC- 4 4/l/65 CUL (p. 2) RECORDS CLASSIFICATION .HANDBOOK CUL-CULTURE 8 FAIRS, EXHIBITS AHD DISPLAYS (Cont'd) 10 CULTURE PROPERTY. HISTORY. (Cont'd) 8-1 Policy. Pions. Guidelines. 10-5 Public Records. Archives. Other than those of agency, for which SEE: 8-2 Reports & Statistics CR outline. 8-3 Program Effectiveness 10-6 Parks & Reservations 8-4 Equipment & Supplies 11 LIBRARIES & CEHTERS Use for general material on plans and operations of 8-5 Promotion & Publicity libraries and cultural centers. Includes USIS cultural and information centers, reading rooms 9 MATERIALS PRESEHTATIOH and binational centers, Presidential libraries, etc. Includes formal and informal presentation of Subdivide by location and/or name if volume materials to universities, libraries, leaders and warrants. For English teaching, SEE: EDU 10; organizations, and distribution of materials by for distribution of materials by or to libraries USIS. Subdivide by source or type as appropriate. and centers, SEE: CUL 9; for community activities, SEE: CUL 12; for exhibits and displays, 9-1 Policy. Plans. Guidelines. SEE: CUL1l. 9-2 Reports & Statistics 11-1 Policy. Plans. Guidelines. 9-3 Program Effectiveness 11-2 Reports & Statistics 9-4 (Reserved far future use) 11-3 Program Effectiveness 9-5 Promotion & Publicity 11-4 Equipment & Supplies 9-6 Books. Publications. 11-5 Promotion & Publicity 9-7 Periodical Subscriptions 12 COMMUHITY ACTIVITIES Except for returned grantees, for which SEE: EDX 29-4. 12-1 Lectures Includes lectures, discussion groups, play 9-8 Other Materials readings, etc. For lectures under the U.S. and Including maps, flags, globes and audio-visual Foreign Professor Programs, SEE: EDX 13 and materials. 19, respectively. 10 CULTURAL PROPERTY. HISTORY. 13 FIHE ARTS Use for fine arts of a country not related to 10-1 Protection & Preservation. Restitution. cultural presentations program, for which SEE: Includes restoration. CUL 16. Subdivide by type if volume warrants. For copyrights, SEE: INCO 11-3; for music, SEE: 10-2 Memorials & Monuments CUL 14. For military cemeteries, SEE: DEF 6-10; for other cemeteries, SEE: SOC 16. For memorial 13-1 Theater. Dance. Dramatic Arts. Presidential libraries, SEE: CUL 11. Includes ballet, comedy, puppetry. For radio, TV and motion picture forms of dramatic art, 10-3 Museums. Galleries. SEE: media outlines. For art exhibits sponsored by USIS, SEE: CUL 8. 13-2 Painting. Drawing. Sculpture. 10-4 (Reserved for future use) :RC- 4 RECORDS CLASSIFICATION HANDBOOK CUL CUL-CULTURE 13 FINE ARTS (Cont'd) 15 AMUSEMENTS. SPORTS. HOBBIES. For movies, TV, radio, SEE: appropriate media 13-3 literature. Poetry. outlines; for sporting events sponsored as cultural Use for all forms of literary arts. Includes presentations, SEE: CUL 16. Pulitzer Prize and other awards. 15-1 Olympic Games 13-4 Architecture 16 CULTURAL PRESENTATIONS 13-5 Handicrafts Use for general material on program to present For handicraft industry, SEE: INCO (AL). performances by athletic, music, dance and theater groups, symphony orchestras, and in l4 MUSIC dividual performing artists. Case file material Includes arrangements made or services provided dealing with specific attractions alphabeticalfy by by USIS for music programs. name of group or artist. Subdivide by type of group if desired. 14-l Policy. Plans. Guidelines. 16-1 Policy. Plans. 14-2 Reports & Statistics Includes coordination and support by the agencies involved. 14-3 Program Effectiveness 16-2 Reports & Statistics 14-4 Equipment & Supplies Includes reports of advance planning, types of Except recordings and scores, for which SEE: attractions desired, utilization of attractions, CUL 14-6 and 14-7, respectively. and overall reports on cultural presentations program. Also includes specific post require 14-5 Concerts & Performing Artists ments, advance-trip, escort officer, and debriefing Includes co-sponsored events which use rented, reports. loaned or donated materials. For musical performances under cultural presentations 16-3 Committees. Panels. Conferences. program, SEE: CUL 16. Includes Advisory Committee on the Arts and panels of experts, including agenda and minutes 14-6 Recordings of meetings of these organizations. Subdivide by Use for commercial recordings for both music name of committee, panel, etc., if volume warrants. and lecture programs. 17 PRIVATE COOPERATION PROGRAM 14-7 Scores For program in general; file specific projects Includes both published and unpublished. under appropriate subject (e.g., for Project Hope, SEE: !!LTH b; for donated books, SEE: CUL 9-6, 14-8 Festivals etc.). For institution affiliation program, Includes competition. For film festivals, SEE: EDX 23. SEE: MP 8. 17-1 People-to-People 14-9 Rental & Performance Rights Includes conducted scores and instrumental 17-2 Community Affiliation parts. 17-3 Industrial & Business Participation 17-4 Pen Pals TL:RC- RECORDS CLASSIFICATION HANDBOOK EDU 1) EDUCATION Instructions EDU Use for papers relating to types of education and educational institutions, educational doctrine, levels and trends; language training; and Communist activities in the educational field. SEE: EDUCATIONAL & CULTURAL EXCHANGE outline for matters relating to the exchange of students, teachers, professors, etc. CULTURE outline for the inherited culture, cultural property and institutions of a nation; exhibits, fairs, and music festivals; fine arts; cultural programs used to explain a nation's culture to foreign peoples, including the cultural pres en ta tions program. INFORMATION outline for overall USIA program; for general information activities of countries other than United States; and for use of information media by a country to influence the opinions, attitudes, behavior, etc., of enemy, neutral or friendly peoples on a mass scale. PRESS & PUBLICATIONS, RADIO, TV and MOTION PICTURES outlines for use of these specific media by United States and other countries for cultural and information program purposes. EDU -EDUCATION POLICY. PLANS. 6 COMMUNIST ACTIVITIES Use only for material which is so broad in content Use for efforts of Communist countries to achieve that it cannot he filed under one of the more spe· their objectives through exploitation of educational cific subjects in this outline. resources. Includes scholarships offered to youth of other countries, disaffection of such students, 2 REPORTS&STATISTICS etc. For educational exchanges between Communist Use for material which cannot be filed under one countri<·s and the U.S., SEE: EDX outline. of the more specific subjects in this outline. 7 VISITS 3 ORGANIZATIONS & CONFERENCES Of individuals or groups in the educational field only for material which cannot be filed under other than thost> undt>r the exchange program, for one of the more specific subjects in this outline. which SEE: EDX outline. 4 AGREEMENTS 8 LITERACY. ILLITERACY. Use only for material which cannot be filed under one of the more specific subjects in this outline. 9 EDUCATIONAL SYSTEM. INSTITUTIONS. For exchange of persons and grant agreements, SEE: Subdivide by name of institution if volume warrants. EDX outline; for publications exchange agreements, SEE: PPB 1-2. 9-1 Elementary 5 LAWS & REGULATIONS 9-2 Secondary Use only for material which cannot be filed under one of the more specific subjects in this outline. TL:RC · 4 4/1/65 EDU 2) RECORDS CLASSIFICATION HANDBOOK EDU-EDUCA TION 9 EDUCATIONAL SYSTEM. INSTITUTIONS. (Cont'd) 10 ENGLISH LANGUAGE TRAINING (Cont'd) 9-3 College & University 10-2 Direct Teaching Includes scholarships and fellowships and teacher training; for those in a specific field 10-3 English Teacher Seminars of study, use appropriate subject; for those granted under the exchange program, SEE: EDX 10-4 English Teaching by Radio & TV outline. For college and university affiliation program, SEE: EDX 23-1; for American and 10-5 English Certificate Program foreign studies seminars, SEE: EDU 13. 11 FOREIGN LANGUAGE STUDY AND TRAINING 9-4 Adult. Vocational. Except language training for U.S. Govt. personnel, For labor education, SEE: LAB 9. for which SEE: PER 9-1. 9-5 U.S.-Sponsored Schools Abroad 11-1 Teaching Materials Use for financial assistance in establishing, expanding, and maintaining such schools. For 12 EDUCATIONAL MEDIA. TECHNIQUES. grants to enable foreign students to attend such Includes general material on audio-visual aids, schools, SEE: EDX 10. radio and TV, textbooks, lecture material, etc. For use of educational media in specific training 10 ENGLISH LANGUAGE TRAINING programs, SEE: EDU 10-1 and 11-1; for textbook Includes English Language Institutes sponsored program, SEE: PPB 12-10. by USIA and English teaching conducted by other agencies, e. g., AID, Peace Corps, etc. 13 SEMINARS. WORKSHOPS. subdivide by type of program if volume warrants. If desired, file by specific subject matter fields. For English teaching conducted by U.s. professors Includes those in American and foreign studies abroad, SEE: EDX 19-5; for language training financed under PL 480. For English teacher seminars provided to foreign grantees and exchange SEE: EDU 10-3. visitors in u.s., SEE: EDX 28-2. 10-1 Teaching Materials TL:RC- RECORDS CLASSIFICATION HANDBOOK EDX (p. 1) EDUCA TIOt•IAL & CULTURAL EXCHANGE Instructions Use for papers relating to the exchange of persons program, both U.S. and foreign, financed from public or private so1.•tces. Papers on individual grantees EDX and/or visitors or o;pecific projects should be arranged alphabetically by name under the appropriate program. SEE: EDUCATION outline for material on education and educational institutions not involving exchange of persons, and seminars and workshops in American and foreign studies financed by PL 480 funds. CULTURE outline for material on exhibits, fairs, music festivals, fine arts, and cultural presentations program. Specia I Method ot Arrangement: 1. By name of individual grantee, visitor, project, etc., as a case file: a. When it is desirable to maintain a single b. When it is desirable to keep individual series of grantee case files by name, regard case files together by specific program: less of program: EDX 15 Foreign Leader Grosbeck, Hans Dietrich 1 Anton EDX-EDUCATIONAL & CULTURAL EXCHANGE GENERAL POLICY. PLANS. COORD INA TIOH. 2 GENERAL REPORTS & STATISTICS Use fm program planning and coordination with Use for overall reports on exchange program which Federal agencies, such as USIA, AID, etc., sub- cannot be filed more specifically elsewhere in dividing by a,;ency if volume warrants. For this outline. Subdivide by type and/or title if wor"ing fund and reimbu"sement ;;greements with volume warrants. other government agencies, SEE: EDX 31. 2-1 Program Evaluation 1-1 Country Program Plans. Allocations. Includes projects to determine effectiveness of overall exchange program and reports there 1-2 Reprogramming on. Reports on*' specific programs may be filed here or under appropriate program headings depending upon office needs. 2-2 Reports to Congress TL:RC- 4 EDX (p. 2) RECORDS CLASSIFICATION HANDBOOK --~------·------ EDX-EDUCA TIONAL & CULTURAL EXCHANGE 3 ORGANIZATIONS & CONFERENCES 7 BOARD OF FOREIGN SCHOLARSHIPS (Cont'd) Except Federal agencies, for which see EDX 1, and the hoards, committees, commissions, and 7-4 Documents foundations provided for elsewhere in this outline. Arrange by document number. Includes cooperative relationships with public and private organizations, such as Institute of In 8 ADVISORY COMMISSION ON INTERNATIONAl ternational Education, colleges and universities, EDUCATIONAL & CULTURAL AFFAIRS and international organizations. Subdivide by type and or arrange alphabetically by name of organi 8-1 Meetings zation if volume warrants. For institution Includes agenda and minutes. Arrange by 1 affiliation program, Sl<~E: EDX 23; for grant agree number and 0r date. ments with cooperating organizations, SEE: EDX 31. 8-2 Reports Subdivide by title if volume warrants. 4 AGREEMENTS Includes multilateral and third country agreements 8-3 Membership relating to exchange program. For agreements with binatiorwl foundations and commissions, SEE: 8-4 Documents EDX fi-4. For grant ugreements and contracts Arrange by document number. with cooperating agencies and organizations and other government agencies, SEE: EDX 31. 9 (Reserved for future use) Subdivide by country if volumc> warrants. 10 FOREIGN STUDENT PROGRAM 5 LAWS & REGULATIONS Papers on individual grantees and specific Subdivide by specific bill or act, (e.g., groups may be filed here alphabetically Fulbright-Hays Act) if volume warrants. by nameo 6 BINATIONAL FOUNDATIONS. COMMISSIONS. 10-1 Policy. Plans. Guidelines. Subdivide by name if volume warrants. 10-2 Reports & Statistics 6-1 Meetings Includes program and fiscal reports. Includes agenda and minutes. Arrange by number an 6-2 Reports 10-4 Grantee Services (Genera I) Subdivide by title if volume warrants. l 0-5 U.S. Schools Abroad 6-3 Membership Use only for grants to enable foreign students to attend U.s. -sponsored schools abroad. Sub 6-4 Agreements divide by name of school if volume warrants. 7 BOARD OF FORE IGM SCHOLARSHIPS 10-6 Student leader Seminars 7-1 Meetings ll TEEN-AGER PROGRAM Includes agenda and minutes. Arrange by Includes general material on grants-in-aid to number and /or date. enable teen-agers to travel and study abroad. Case file by project if volume warrants. 7-2 Reports Subdivide by title if volume warrants. 11-1 Policy. Plans. Guidelines. 7-3 Program Analyses 11-2 Reports & Statistics Includes program and fiscal reports. 4/1. 65 TL:RC- 4 EDX-EDUCATIONAL & CULTURAL EXCHANGE 11 TEEN-AGER PROGRAM (Cont'd) 15 FOREIGN LEADER PROGRAM (Cont'd) 11-3 Program Effectiveness 15-3 Program Effectiveness. Follow-up. 12 YOUTH PROGRAM 15-4 Programming Services (General) Includes U.S. program to work with youth groups abroad. 16 FOREIGN SPECIALIST PROGRAM Papers on individual grantees may be case filed 12-1 Policy. Pions. Guidelines. here alphabetically by name. For multinational specialist SEE: EDX 21. 12-2 Reports & Statistics 16-1 Policy. Plans. Guidelines. 12-3 Program Effectiveness 16-2 Reports & Statistics 13 FOREIGN PROFESSOR PROGRAM Includes program and fiscal reports. Includes lecturer and research scholar program. on individual grantees may be case filed 16-3 Program Effectiveness. Follow-up. here alphabetically by name. 17 EDUCATIONAL TRAVEL PROGRAM 13-1 Policy. Plans. Guidelines. Includes program provide grants, primarily (such 4-H, Boy Scouts, etc.), for 13-2 Reports & Statistics tcducational purposes for brief Includes program and fiscal reports. of time. 13-3 Program Effectiveness. Follow-up. 17-1 Policy. Plans. Guidelines. 14 TEACHER DEVELOPMENT PROGRAM Program relates to training of foreign teachers Includes and fiscal reports. individual grantees may be here alphabetically by name. 11-3 Effectiveness. Fallow-up. 14-1 Plans. Guidelines. 18 U.S. STUDENT PROGRAM :vlalerial on individual grantees or specific 14-2 & Statistics filed here alphabetically Includes program and fiscal reports. bv 14-3 Program Effectiveness. Follow-up. 18-1 Policy. Plans. Guidelines. 14-4 Specia I Projects. 18-2 Reports & Statistics Subdivide by type and/ or name if volume Includes and fiscal reports. arran ts. 18-3 Program Effectiveness. Fallow-up. 15 FOREIGN LEADER PROGRAM Papers on individual grantees may be case filed 18-4 Grantee Services (General) here alphabetically by name. For multinational leader projects, SEE: EDX 21; for voluntary 19 U.S. PROFESSOR PROGRAM leaders visiting U.S., SEE: EDX 24. Includes lecturer and research scholar program. Material on individual grantees may be case 15-1 Policy. Plans. Guidelines. filed here alphabetically br name. 15-2 Reports & Statistics 19-l Policy. Plans. Guidelines. Includes program and fiscal reports. 19-2 Reports & Statistics Includes program and fiscal reports. TL:RC - 4 4/1/65 EDX (p. 4) RECORDS CLASSIFICATION HANDBOOK EDX-EDUCATIONAL & CULTURAL EXCHANGE 19 U.S. PROFESSOR PROGRAM (Cont'd) 23 INSTITUTION AFFILIATION PROGRAM Includes private interchange of books, etc., be 19-3 Program Effectiveness. Follow-up. tween institutions. Case file by name of in stitution if volume warrants. 19-4 Inter-Country Lectureships 23-1 Colleges & Universities 19-5 English Language Teaching Program Use for English teaching conducted by U.S. 23-2 State Organizations professors abroad. For grantee English language training program, SEE: EDX 28-2; for all other 24 VOLUNTARY VISITORS FROM ABROAD programs, SEE: EDU 10. Use for general material on program. Case file by name of visitor under country. 20 TEACHER EXCHANG-E PROGRAM Program involves both U.S. and foreign teachers. 24-1 Policy. Plans. Material on individual grantees or specific projects may be case filed here alphabetically 24-2 Reports & Statistics by name. 24-3 Facilitative Services (General) 20-1 Policy. Plans. Guidelines. 25 U.S. VISITORS ABROAD 20-2 Reports & Statistics Use for general material on program. Case file Includes program and fiscal reports. by name of visitor under country. 20-3 Program Effectiveness. Follow-up. 25-l Policy. Guidelines. 20-4 Seminars. Workshops. 25-2 Reports & Statistics For U.S. teachers abroad. 25-3 Facilitative Services (General) 21 MULTINATIONAL FOREIGN SPECIALIST & LEADER PROJECTS 25-4 Programming Services (General) Subdivide by sponsor, type and/or name of project. 26 (Reserved for future use) 21-1 Policy. Plans. Guidelines. 27 EAST-WEST CENTER (HAWAII) 21-2 Reports & Statistics Includes program and fiscal reports. 28 PROGRAMMING & FACILITATIVE SERVICES Use for general material only. Papers relating to 21-3 Program Effectiveness. Follow-up. specific exchange programs should be filed there~ under; papers on individual grantees, visitors or 22 U.S. SPECIALISTS groups should be case filed by name under appropriate program. Papers on individual grantees may be case filed here alphabetically by name. 28-1 Orientation 22-1 Policy. Plans. Guidelines. 28-2 English Language Training 22-2 Reports & Statistics Includes program and fiscal reports. 28-3 Reception Centers Subdivide by name and location of center. 22-3 Program Effectiveness. Follow-up. 28-4 Hospitality Arrangements 28-5 Travel Arrangements Includes arrival and departure lists. TL:RC • 4 RECORD CLASSIFICATION HANDBOOK EDX (p. 5) EDX-EDUCATIONAL & CULTURAL EXCHANGE 28 PROGRAMMING AND FACILITATIVE 31 GRANT AGREEMENTS. CONTRACTS (Cont'd) SERVICES (Cont'd) 31-4 lows & Regulations 28-6 Interpreter/Escort Services 31-5 Reimbursement Agreements 28-7 Grantee Insurance 31-6 Transfer of Funds Agreements 28-8 Terminal Conferences. Debriefing. 31-7 Dollar Agreements 29 FOLLOW-UP PROGRAM 31-8 foreign Currency Agreements 29-1 Grantee Biographic Data 32 (Reserved for future use) 29-2 Grantee Alumni Organizations 33 EXCHANGE VISITOR PROGRAM 29-3 University Alumni Organizations Use for general material on program. Case file material relating to approval of programs of 29-4 Publications specific institutions by project number. Includes magazine subscriptions for returned Identify any program problems by name under this grantees. subject. 29-5 Speakers' Bureau 33-1 Policy. Plans. Guidelines. Includes arrangements for speeches to and by returned grantees. 33-2 Reports & Statistics 30 NON-RETURN OF GRANTEES 33-3 Notification of Des ignotion 31 GRANT AGREEMENTS. CONTRACTS. 33-4 Visa Issuance. Waivers. Use for grant agreements with cooperating Use for general visa matters relating to program agencies and organizations and other government and all waivers on exchange visitors. For agencies and contracts for services. Subdivide by issuance of visas to exchange visitors, SEE: type and arrange thereunder by contract number on V outline. a fiscal-year basis. 33-5 laws & Regulations 31-1 General Policy. Guidelines. Use for lists of approved institutions. 31-2 Reports & Statistics 33-6 Limitation of Stay 31-3 Contract Audit RECORDSCLASSIFICATION HANDBOOK INFORMATION Instructions Use for papers dealing with the information program in general or with more than one of the various information media, such as press and publications, radio, TV, and motion pictures, and the use of mass communications media to explain a nation's culture, objectives and policies to its own and foreign peoples. This includes measures to influence the opinions, emotions, attitudes or behavtor of a nation's populace as well as enemy, neutral or friendly foreign groups in support of IN F current policies and aims. Use also for the informational media guaranty program. In addition to the information activities of any nation or group of nations, excluding the Communist countries, this outline should also be used to cover the general information program of the U.S. Information Agency, including public information activities conducted by USIA overseas for other Federal agencies through USIS. relating to more than a single specific USIS media program should also be filed here. SEE: COMMUNISM outline for Communist propaganda activities. MOTION PICTURES, PRESS & PUBLICATIONS, RADIO and TV outlines for specific cultural and information media programs, including those of the U.S. Information Agency. Also includes public information activities conducted by USIA overseas on behalf of other Federal agencies through any single medium. PUBLIC RELATIONS outline for material on agency relations with the American public and press in explaining its programs, policies and objectives. IN FORMATION POliCY. PLANS. COORDINATION. 2 REPORTS & STATISTICS Use only for material which is so broad in content Use only for material which cannot be filed under that cannot be filed under one of the more speci· one of the more specific subjects in this outline. fie subjects in this outline. Includes USIA re· lations with other Federal agencies. Subdivide by 2-1 Country Assessment Reports name if volume warrants. Also includes USIS re lations with other U.S. Government agencies over• 3 ORGANIZATIONS & CONFERENCES seas, local governmental and nongovernmental Use only for material which cannot be filed under groups. one of the more specific subjects in this outline. Subdivide> by name of organization, and by name, 1-l Policy Guidances date, and location of conference, if volume warrants. Includes information policy statements, Includes Public Affairs Officers conferences and technical information exchange reports (TIE), cooperative relations with committees, inter etc. national, local and private organizations, etc. SEE: PPB 9-4 for news agencies and press l-2 Country Pions associations. l-3 Program Effectiveness For effectiveness of specific USIS media programs~ appropriate outlines. TL.RC- 4 INF (p. 2) RECORDS CLASSIFICATION HANDBOOK INF-INFORMATION 4 EXCHANGE AGREEMENTS 8 PSYCHOLOGICAL OPERATIONS Except scientific and military information ex Use for program to influence opinions, emotions, change, for which SEE: SCI 10 and DEF 10, attitudes or behavior of foreign groups through respectively. For cultural presentations agree psychological activities in time of peace or war. ments, SEE: CUL 16; for publications exchange agreements, SEE: PPB 4; for educational and 8-1 Warmongering cultural exchange agreements, SEE: EDX outline. 9 RESEARCH & ANALYSIS 5 LAWS & REGULATIONS Use for papers on the collection, study and Use only for material which cannot be filed under dissemination of information conducive to im one of the more specific subjects in this outline. proving the effectiveness of USIA activities through analysis of attitudes, hopes and fears of peoples; 6 INFORMATION MEDIA. MASS COMMUNICATIONS. their motivation; audiences justifying concentrated Use for materia! relating to more than a single efforts, etc. medium. 9-1 Requests for Data 6-1 Freed om of Information Use for agency requests for information from Includes efforts of nations through UNESCO field. to achieve free exchange of information, FOI con vention, etc. Also includes censorship of or 9-2 Agency Reports & Studies interference with information media in generaL 9-3 Field Reports 7 INFORMATIONAL MEDIA GUARANTY PROGRAM Subdivide by name of company or type of media 10 PROMOTION. PUBLICITY. if volume warrants. Of information activities not covered in media outlines. 7-1 Policy. Plans. 7-2 Reports & Statistics 7-3 Contracts 7-4 Agreements Subdivide by name of country. TL:RC- 4 RECORDSCLASSIFICATION HANDBOOK MP (p. 1) MOT10N PICTURES Instructions Use for papers on all aspects of motion pictures dealing with entertainment and its use as an information/propaganda medium, other than agency's domestic public information program. The outline covers the motion picture program sponsored by the U.S. Information Agency through it field service, the U.S. Information Service (USIS), as well as those of other countries. SEE: INFORMATION and CULTURE outlines for overall USIA program and those cultural and information programs not related to specific media. PRESS & PUBLICATIONS, RADIO and TV outlines for MP information and cultural aspects of these media. PUBLIC RELATIONS outline for use of motion pictures in agency's domestic public information program. EDUCATION outline for use of motion pictures as an aid to teaching. INDUSTRIES & COMMODITIES (Alphabetical List) for motion picture industry. MP-MOTION PICTURES PROGRAM PLANNING. POLICY. 6 COMMERCIAL OUTLETS. COMPANIES. GUIDELINES. Includes film distributors, motion picture companies,, Use only for general material which cannot be cinema houses, etc. Subdivide by theatrical and filed under more specific subjects in this outline. non-theatrical if volume warrants. 1-1 Program Effectiveness 7 VISITS 2 REPORTS & STATISTICS 8 FESTIVALS Use only for general material which cannot be filed under more specific subjects in this outline. 9 MOTION PICTURE FILMS Subdivide by title if volume warrants. Arrange alphabetically by title. Use for all material on a specific film; for policy, precedent or 3 ORGANIZATIONS & CONFERENCES general procedural matters, SEE: MP 11 through Use only for general material which cannot be filed 16 below. under more specific subjects in this outline. Subdivide by name of organization and by name, 9-l Catalog date and location of conference if volume warrants. 9-2 Review of Films 4 AGREEMENTS Use only for general material which cannot be filed under more specific subjects elsewhere in this outline. 5 LAWS & REGULATIONS Use only for general material which cannot filed under one of the more specific subjects in this outline. TL:RC- 4 MP (p. 2) RECORDS CLASS! FICA T ION HANDBOOK MP-MOTION PICTURES 10 EQUIPMENT & SUPPLIES 13 PROCUREMENT. DISPOSITION. Includes procurement, maintenance and dis position of motion picture equipment and supplies 13-l Purchase except mobile units, for which SEE: MP 17. 13-2 Order. Shipment. Transfer. 10-1 Inventory 13-3 Disposal. Sole. Withdrawal. 10-2 Equipment Includes loan, transfer, loss, etc. 14 CENSORSHIP 10-3 Sup pi ie s 15 COPYRIGHTS 11 PROMOTION. PUBLICITY. 16 PRODUCTION 12 DISTRIBUTION. LOAM. 17 MOBILE UNITS Includes distribution lists. 18 SPECIAL EVENTS COVERAGE 4/1/65 !CATION HANDBOOK PPB PRESS & PUBLICATIONS Instructions Use for papers on all aspects of press, publications, including books, and related visual materials other than in agency's domestic public information program. Includes the propaganda and entertainment aspects of press and publications in the United States and other countries. This outline covers the overseas program sponsored by USIA through its field service, USIS. SEE: INFORMATION outline for overall USIA and other information programs not related to specific media or involving more than a single specific medium. CULTURE outline for materials presentation program, exhibits, libraries and centers. MOTION PICTURES, RADIO and TV outlines for information PPB and cultural aspects of these media. EDUCATION outline for use of publications and audio-visual materials as educational media. PUBLIC RELATIONS outline for use of presc; and publications in agency's domestic public information program. PPB-PRESS & PUBLICATIONS PROGRAM PLANNING. POLICY. GUIDELINES. 4 EXCHANGE AGREEMENTS Use only for material which is so broad in content For exchange of journalists, SEE: EDX outline; that it cannot be filed under one of the more speci for information exchange agreements, SEE: INF 4. fic subjects in this outline. 4-1 Press l-1 Program Effectiveness Excluding book programs, for which SEE: 4-2 Publications PPB 12-1 and 1.3-1. 5 COPYRIGHTS. CLEARANCES. 2 REPORTS & STATISTICS Use for material on copyrights, permission to print, Use only for material which is so broad in content etc., of publications and news in general; for that it cannot be filed under one of the more specific specific publications, case file by title under subjects in this outline. Subdivide by title if volume PPB 9, 10, 12, or 13 as appropriate. warrants. 6 CENSORSHIP 3 ORGANIZATIONS & CONFERENCES Use for material on censorship of publications Use only for general material which cannot be filed and news in general; for specific publications, case under more specific subjects in this outline. file by title under PPB 9, 10, 12 or 13 as Subdivide by name of organization and by name, appropriate. date, and location of conference, if volume warrants. 7 VISITS Use for visits of journalists and correspondents other than those visiting under the auspices of the exchange program, for which SEE: EDX outline. PPB (p. 2) RECORDS CLASSIFICATION HANDBOOK PPB-PRESS & PUBLICATIONS 8 PRINTING & REPRODUCTION SERVICES 10 PUBLICATIONS Includes reproduction by USIS facilities, Regional Except books, for which SEE: PPB 12 and 13. Service Centers and local commercial firms. Sub Includes pamphlets and periodicals produced either divide by type if volume warrants. by USIA or USIS to carry out the U.S. information program. For publications produced to explain 8-1 Equipment U.S. foreign policy to U.S. public, SEE: PR 10. Includes procurement, maintenance and dis position of equipment. 10-1 Pamphlets Arrange alphabetically by title. 8-2 Supplies 10-2 Period ica Is 8-3 Inventory Arrange alphabetically by title. 8-4 Production Requisitions 11 PUBLICATION MATERIALS Use only for general correspondence. File actual 8-5 Production Schedules materials in morgue. Subdivide by type (e.g., filmstrips, plastic plates, molds, cartoons, posters, 9 PRESS picture stories, features, packets, kits, magazine Includes all aspects of agency's overseas press reprints) if volume warrants. relations and activities. SEE: PR outline for agency's domestic press relations. 11-1 Photographs Includes negatives. 9-1 Fast News Includes instructions and correspondence re daily 12 BOOKS wireless, cables, signals. If volume warrants, Includes all aspects of book programs for the subdivide by origin, (i.e., IPS, Local, etc.). production, distribution, and promotion of selected Maintain wireless material as a separate reference books in English or in translated editions. For file. book translation program, SEE: PPB 13; for book presentations, SEE: CUL 9-6; for centers and 9-2 Press Releases libraries, SEE: CUL 11; for IMG program, USIS-prepared for local news outlets. Includes SEE: INF 7. newsletters and news releases. 12-1 Policy. Plans. Guidelines. 9-3 Press Summaries Includes program effectiveness. 9-4 Press Organizations 12-2 Reports & Statistics Includes U.S. and foreign news agencies and press associations. If volume warrants, sub 12-3 Organizations & Conferences divide by type or name of organization. 12-4 Contracts 9-5 Press Conferences Except IMG contracts, for which SEE: INF 7-3. 9-6 Special Events Coverage 12-5 Promotion & Publicity Assignments for special coverage, both u.s. Includes book fairs and exhibits. and overseas, of important news events, visiting leaders and specialists, students, Embassy 12-6 Dealers. Publishers. activities, etc. 12-7 Book Reviews 9-7 Correspondents Includes lists of correspondents, biographic data, 12-8 Distribution etc. For visits of correspondents, SEE: PPB 7. TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK PPB (p. 3) PPB-PRESS & PUBLICA Tim-IS 12 BOOKS (Cont'd) 13 BOOK TRAHSlA TIOH PROGRAM The promotion, through commercial channels, of 12-9 low-Priced Books the publication and distribution abroad of worth Use for material on program for production while American books in local languages. Sub and distribution of paperback books abroad. divide by author of books if volume warrants. Includes student and ladder editions. 13-l Policy. Plans. Guidelines. 12-10 Text book Program Includes program effectiveness. Also known as Special Textbook Program. Includes production of textbooks and supple 13-2 Reports & Statistics mentary material contracted for with local publishers overseas for commercial sale. 13-3 Translation Requests Includes post requests for approval, language 12-11 Book Development rights, and copies for examination. subdivide A program to insure the writing and publishing by author if volume warrants. of books that would not have been written and published without USIA encouragement. Also 13-4 Recommended lists includes books written and/or published as a Includes Basic List, Translation List, book direct result of USIA initiative. packets, current books, etc. Subdivide by type of list if volume warrants. 13-5 Promotion & Publicity TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK RAD 1) RADIO Instructions Use for papers relating to radio broadcasting and its use as an information, cultural, and entertainment medium, other than in the agency's domestic public information program. The outline covers the overseas radio programs sponsored by the U.S. Information Agency, such as the VOA program, as well as those of other countries. Also includes use of USIS radio facilities in conducting public relations activities for other U.S. agencies overseas. SEE: PUBLIC RELATIONS outline for the use of radio in agency's domestic public information program. TELECOMMUNICATIONS outline for regulatory and control matters affecting the radio industry and material on amateur radio and navigational systems and aids. EDUCATION outline for use of radio as education medium. RAD-RADIO PROGRAM PLANNING. POLICY. GUIDELINES. 7 VISITS RAD only for general material which cannot be filed under more specific subjects in this outline. 8 INTERFERENCE & JAMMING 1-1 Program Ef!ectivenes s 9 SPECIAL EVENTS COVERAGE Includes audience mail, clippings, etc. Subdivide by sponsoring agency if volume warrants. 10 EQUIPMENT & SUPPLIES Includes procurement, maintenance and dis 2 REPORTS & STATISTICS position of radio equipment and supplies. Usc only for general material which cannot be filed under more specific subjects in this outline. Sub l 0-1 Inventory divide by title if volume warrants. 10-2 Equipment 3 ORGANIZATIONS & CONFERENCES Includes loan, transfer, etc. Use only for general material which cannot be filed under specific subjects in this outline. Sub- 10-3 Supplies dividP by name of organization and by name, date and Includes parts, etc. location c)f conference if volume warrants. 11 PROMOTION & PUBLICITY 4 AGREEMENTS Use unly for general material which cannot be filed 12 PROGRAMMING under mort' specific subjects in this outline. Includes development, production, and broad casting of radio programs. 5 LAWS & REGULATIONS Use only for general material which cannot be filed 12-1 VOA Package Programs undt5 specific subjects in this outline. 12-2 USIS-Produced Programs 6 RADIO STATIONS. NETWORKS. Subdivide by name of organization, company or 12-3 Local Relays of VOA type if volume warrants. RAD (p. 2) RECORDS CLASSIFICATION HANDBOOK RAD-RAOIO 12 PROGRAMMING (Cont'd) 14 FREQUENCIES. HOURS OF BROADCAST. Use for information program only. For commercial 12-4 Cooperatively-Produced Programs radio, SEE: TEL outline. 12-5 Non-USIS-Produced Programs 15 RELAY STATION OPERATIONS 12-6 Music 16 MONITORING OPERATIONS 13 COPYRIGHTS TL: RC-4 RECORDS CLASSIFICATION HANDBOOK TV TELEVISION Instructions Use for papers relating to the use of television as an informational, cultural or entertainment medium, other than in agency's domestic public information program. The outline covers the overseas television program sponsored by the U.S. Information Agency, as well as those of other countries. Also includes the use of USIS TV facilities in conducting public relations activities for other U.S. agencies overseas. SEE: PUBLIC RELATIONS outline for use of television in agency's domestic public information program. ECONO IC TAB OF PRIMARY SUB CODE SYMBOL AGRICULTURE AGR AID AID AVIATION AV ECONOMIC AFFAIRS E ECONOMIC INTEGRATION ECIN FINANCE FN FUELS & ENERGY FSE FOREIGN TRADE FT INDUSTRIES & COMMODITIES INCO INLAND TRANSPORT LABOR & MANPOWER LAB OCEAN SHIPPING OS PETROLEUM PET t%j POSTAL AFFAIRS PO n STRATEGIC TRADE CONTROL STR 0 ~ TELECOMMUNICATIONS TEL 0 ~ TRADE PROMOTION 1-1 & TP r. TRANSPORTATION TR T - 4 4 /65 RECORDS CLASSIFICATION HANDBOOK AGR (p. 1) AGR AGRICULTURE Instructions Use for papers on agriculture in general, i.e., matters which do not pertain solely to a specific agricultural industry or to specific crops or products. SEE: INDUSTRIES & COMMODITIES (Alphabetical List) for specific types of industries, commodities, products, etc. AID outline for distribution of surplus agricultural commodities under PL 480 and Food for Peace programs. ECONOMIC AFFAIRS (GEN.) outline for land use and land reform. AGR-AGRICUL TURE GENERAL POLICY. PLANS. COORDINATION. 10 RESOURCES & DEVELOPMENT Use only for material which is so broad in content General agricultural resources and development that it cannot be filed under one of the more specific within an area and.' or country. For materials subjects in this outline. actual investment, SEE: FN 8 and 9. For private investment opportunities, SEE: TP 15. 2 GENERAL REPORTS & STAT IS TICS Use only for material which cannot be filed under 11 SOIL one of the more specific subjects in this outline. Soil problems and studies, improvement, etc. 3 ORGANIZATIONS & CONFERENCES 11-1 Irrigation. Reclamation. Conservation. Other than farm cooperatives and collectives, for Includes drainage, measures to overcome which SEE: AGR 6. Use only for materials which drought, eros ion, etc. cannot be filed under one of the more specific subjects in this outline. Subdivide by name of 11-2 Cultivation. organization, and name, date, and location of con Includes fertilization. ference, if volume warrantr. 11-3 F load Control 4 AGREEMENTS Use only for material which cannot be filed under 12 CROP PRODUCTION & CONSUMPTION one of the more specific subjects in this outline. General matters, such as crop conditions, crop insurance, product ion estimates, standardization 5 LAWS & REGULATIONS of perishable foodstuffs, consumption volume, etc. Use only for material which cannot be filed under one of the more specific subjects in this outline. 12-1 Research & Technology Mechanization of agriculture, technical problems, 6 FARM COOPERATIVES. COLLECTIVES. InterAmerican Institute of Agricultural Sciences, SEE: INCO 6 for consumer cooperatives. etc. 7 VISITS 12-2 Insects & Diseases Use for visits of agricultural n'issions or groups, Pest control, plant diseases, parasites, etc. farmers, etc., to study agricultural methods. 12-3 Surpluses. Shortages. 8 FAIRS Problems of agricultural surpluses and short ages in general, disposal, and non-defense Subdivide by location and date if volume warrants. stockpiling. Includes FAO Consultative Com 9 AGRICULTURAL EDUCATION & TRAINING mittee on Surplus Disposal and CCC Sales and Credit Program. For disposal thru PL 480 and Includes agricultural schools and extension service. Food for Peace program, SEE: AID 15. TL:RC 4 4/1/65 AiD (p. 2) RECORDS CLASS! FICA TION Hf.NDBOOK AID 7 PROGRAM OPERATION. TERMINATION. 12 NON-AGRICULTURAL EXCESS PROPERTY Use for policy, plans, procedures, etc., of 7-1 Program Evaluation program to use U.S. Government-<:>wned excess prop0rty suitable for aid purposes. 7-2 Program Investigation 13 COUNTERPART FUNDS 8 GRANTS. TECHNICAL ASSISTANCE. A deposit of a country's currency equivalent to Includes UN technical assistance program. When the sales proceeds resulting from commodity the primary interest of an office is in a specific grants to that rountry. Where primary interest project rather than in the technical assistance is in the uses made of the funds, use the appropri program under which it is being carried out, the ate subject. papers may be filed under the appropriate subjects in other outlines (e.g., natural resources under 14 PEACE CORPS E 10, community development under SOC 6-5, etc.). Subdivide by type of project if volume warrants. Cross references should be used regardless of For administrative matters, use Administration selected method of arrangement. outlines. 8-1 Agriculture. Natural Resources. 14-1 PC- Policy. Plans. Coordination. Includes program effectiveness. 8-2 Industry 14-2 PC- Reports & Statistics 8-3 Transportation 14-3 PC -Organizations & Conferences 8-4 Labor 14-4 PC - Agreements 8-5 Health. Sanitation. Includes nutrition. 14-5 PC- Laws & Regulations 8-6 Education 14-6 PC- Volunteers Use only for general material relating to role 8-7 Public Safety. Public Administration. of volunteers in Pc>ace Corps program. For mattl·rs relat1ng to individual volunteers, such 8-8 Community Development. Social Welfare. as recruitment, appointment, assignment, travel, etc., use appropriate administrative outline. 8-9 Housing Includes urbanization. 14-7 PC - Incidents 8-10 Private Enterprise. 15 PL 480. FOOD FOR PEACE PROGRAM Use AID 15-8 thru 15-11 where it is desirable to 9 LOANS keep all papers on PL 480 together. Where For economic development purposes. Indicate primary interest is in the end uses of either the lending organization (e.g .. IBRD, IDA, etc.). commodities or the foreign currencies that their sale generates, use the appropriate subject 10 SUPPORTING ASSISTANCE (e.g., for grants of PL 480 currencies to Economic aid for purposes which are primarily scientists for research, SEE: SCI 6-1; for disaster political or strategic. or emergency assistance and food, clothing, and other relief measures, SEE: SOC 10; for eco 11 DEVELOPMENT RESEARCH nomic development loans made from foreign Research which involves study of the processes currencies, SEE: AID 9. Do not use INCO (AL) anti techniques of economic and social develop for PL 480 commodities. For shipping restrictions, ment, making possible the scientific identification SEE: OS 11-4. of problems in dc>veloping countries and recom mendation of solutions. 15-1 PL 480- Policy. Plans. Coordination. 4/l/65 TL:RC- 4 RECORDS CLASSIFICATION AID AID 15 Pl 480. FOOD FOR PEACE PROGRAM (Cont'd) 15 Pl 480. FOOD FOR PEACE PROGRAM (Con t'd) 15-2 Pl 480 • Reports & Stoti stic s 15-8 Commodity Sales for Foreign Currency (Title I) 15-3 Pl 480 · Organizations & Conferences 15-9 Famine Relief & Other Assistance (Title II) 15-4 Pl 480 ·Agreements Use for agreements, including negotiations 15-10 Barter. Charity Uses. Voluntary Agencies. with countries for their participation in PL 480 (Title Ill) program, affecting more than one title of Act. Subdivide into "Barter," "Charity Uses," etc., if volume warrants. 15-5 Pl 480 • laws & Regulations 15-11 Dollar Credit Sales (Title IV) 15-6 Surplus Commodities Types and quantities available for distribution 16 COMMODITY AID under PL 480. Do not use !NCO (AL) for these Providing foreign exchange for specific import commodities. transactions. SEE: AID 15 for distribution of surplus commodities under PL 480. 15-7 Pl 480 · Program Transactions Use only for papers pertaining to documentation matters, warehousing problems in general, incidents and complaints, and similar matters about the actual execution of various aspects of the program. TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK AV (p. 1) AVIATION (CIVIL) Instructions Use fo r papers on commercial air trans portation, including the airline industry and the aircraft and aeronautical equipment industries. Also iricludes private aviation. AV SEE: DEFENSE AFFAIRS outlirie for matters pertaining to military aircra ft, air defense , civil air patrol, etc. PROTECTIVE SERVICES outline for cons ular services performed fo r aircraft and airmen. AV-AVIATION (CIVIL) GENERAL POLICY. PLANS. COORDINATION. 9 ROUTES & SCHEDULES Use only for material which is so broa d in conte nt Use only for ma te rial which does not re late to a that it cannot be filed under one of the more specific airline , for which SEE: AV 6. Arrange s pec ific s ubjects in this outline. by route case or a greeme nt, s ubdivide d by geogra phic a rea (South Atlantic , North At lantic, South Pacific , etc.), if desire d . 2 GENERAL REPORTS & STAT IS TICS Use only for ma terial which cannot be filed unde r one of the more specific s ubjects in this outline. 10 RATES & CHARGES .Includes s ubs idies. Use only for material not re lating t o specific airlines, for whic h SEE: AV 6. 2-1 Civil Air Weekly Summaries Freight Rates 3 ORGANIZATIONS & CONFERENCES 10-1 Other than a irlines, for which SEE: A V 6 . Use Passenger Rates o nly for mate rial wh ich cannot be file d under one 10-2 of the more specific subjects in th is outline. Sub CARGOES divide by name of organization, s uc h as ICAO, and 11 name, date, and location o f conference, if volume Dangerous Cargoes warra nts. 11-1 11-2 Cargo Storage 4 AGREEMENTS Incl udes containers. Use only for material which cannot be f ile d under one o f the more specific s ubjects in this outline. 12 AIRCRAFT & AERONAUTICAL EQUIPMENT Subdivi de by types o f a ircra ft if volume warrants. 5 LAWS & REGULATIONS For military ai rc raft, SEE: DEF 12 and 19-8: Us e only for material which cannot be file d under one of th e more specific s ubjects in this outline. 12-1 Production, Repair. Subd ivide by title , number or other ide ntification if volume wa rrants. Includes manufac turing and assembling. 12-2 Sale. Purchase. Transfer. 6 AIRLINES 12-3 Regis tration Subdivide by name if volume warrants . For labor management relations, s trikes, e tc., SEE: LAB 6. 12-4 Docume ntation 12-5 Accide nts 7 VISITS F or a ssis tance to U.S. victims or their Of civil aircraft and c ivil aviation experts, relatives, SEE: PS 12. missions, etc. 8 TAXATION 12-6 Ide ntification & Marking 12-7 Research & Deve lopme nt TL:RC - 4 4/ 1/ 65 AV 2) RECORDS CLASSIFICATION HANDBOOK AV-AVIATION (CIVIL) 13 NAVIGATION & SAFETY 16 PRIVATE FLYING Clubs, schools, courses, etc. 13-1 Search & Rescue 17 TRAFFIC 13-2 Navigational Aids Use for material which does not pertain solely to a specific airline, for which SEE: AV 6. 14 AIRPORTS. LANDING FIELDS. Includes density and volume statistics. 14-1 Construction & Maintenance 17-1 Freight Traffic 14-2 Facilities & Services 17-2 Passenger Traffic Includes fueling, except refueling of aircraft for flights to or from certain Communist 18 CIVIL AVIATION PERSONNEL countries, for which SEE: STR 10-2. Except labor matters, for which SEE: LAB outline, and consular services to this type personnel, for 15 NON-SCHEDULED OPERATIONS which SEE: PS outline. Includes licensing of Includes charter. pilots. 15-1 Flight Clearances. Overflights. Authorized overflights only. For alleged or actual unauthorized overflights, SEE: POL 31-1; for authorized military overflights, SEE: DEF 17-1. 4/1/65 TL:RC- 4 ReCORDS CLASSIFICATION HANDBOOK E (p. 1) ECONOMIC AFFAIRS (GENERAL) Instructions Use for papers which pertain to economic matters of a general nature which cannot be filed under one of the more specific economic subject outlines. Includes general economic and forecasts, economic growth, and development plans and programs not involving aid. SEE: AID outline for economic technical assistance, loans, E grants, etc. ECONOMIC INTEGRATION outline for economic integration and collaboration on an international regional basis. E-ECONOMIC AFFAIRS (GENERAL) GENERAL POLICY. PLANS. PROGRAMS. 6 COMMUNIST BLOC ECONOMIC PENETRATION Use only for material which is so broad in content In general. For Communist Bloc aid, SEE: AID 6. that it cannot he filed under one of the more for penetration of the petroleum market, SEE: ' specific in this outline. For economic PET 17. development plans, SEE: E 5. 7 VISITS. MISSIONS. l-l Economic Stabilization For trade missions, SEE: TP 7. For commodity stabilization, SEE: INCO 9; for financia stabilization, SEE: FN 1-1. 8 ECONOMIC CONDITIONS Use only for economic conditions in general. 2 GENERAL REPORTS & STATISTICS for CERP and other general economic reports 8-1 Prices & Cost of living which cannvt filed under one of the Use for material pertaining to the impact of in this or other economic pnccs and cost of living on the economy, price Includes CERP reporting requirements, and l cost of living index, price Subdivide by type or title if stnhility, For retail price schedules used to dl'terminP cost of living allcwances, SEE: PER 11-1 and 11-9. 2-1 Economic Assessments 8-2 Standard of living 2-2 Economic Review 8-3 Depression. Prosperity. 2-3 Economic Summary Includes business cycles, recession, recovery, etc. 3 ORGANIZATIONS & CONFERENCES Use only for material which cannot be filed 8-4 Black Marketing under one of the more specific subjects in this In general. For black marketing in food, SEE: outline. Subdivide by name of organization and AGR lS; in currency, SEE: FN 17; in fuels, name 1 location, and date of conference if volume SEE: FSE lS. warrants. 4 AGREEMENTS & TREATIES 9 NATIONAL ACCOUNTS. GROSS NATIONAL PRODUCT (GNP). 5 ECONOMIC DEVELOPMENT Estimates of income earned in the production of Includes studies, plans, and non-aid projects. goods and services during a given time period Snbdivide bv name plan or project (such as (national income) and of the value of the "final" "Five-Year Plan") or by geographic area if volume goods and services (national product). warrants. TL:RC- 4 E (p. 2) RECORDS CLASSIFICATION HANDBOOK E-ECONOMIC AFFAIRS (GENERAL) 10 NATURAL RESOURCES 11 WATER RESOURCES {Cont'd) Use only for papers which deal with natural resources in a general way or which cover 11-1 Conservation several kinds collectively. 11-2 Development 10-1 Conservation 11-3 Saline Water Conversion 10-2 Development 12 LAND USE. LAND REFORM. 11 WATER RESOURCES Includes land distribution and agrarian reform. SEE: FSE 12 and 16, respectively, for use of SEE: AGR 11-1 for soil conservation; AGR 11-2 water for hydro-electric power and supplying of for soil cultivation, etc. water as a public utility; AGR 11-1 for use of water for irrigation and reclamation; HL Til 15-3 12-1 Colonization. Resettlement. for water pollution; POL 33 for development and use of water resources involving international 12-2 Land Nationalization boundaries; and SCI 28 for hydrology. 12-3 Land Ownership TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK ECIN (p. 1) ECONOMIC INTEGRATION Instructions Use for papers on economic collaboration and integration movements and activities among nations on a regional or other multi-national basis. An office which has a major responsibility for dealing with economic integration matters and the related international organizations may find it necessary or desirable to arrange large accumulations of papers by the name of the organization under the appropriate subject outline or according to the Special Instruction for International Organizations and Conferences. ECIN ECIN-ECONOMIC INTEGRATION POLICY. PlANS. PROGRAMS. 4 AGREEMENTS Includes policy toward the organization and the organization's common policy on a given subject. 5 lAWS & REGULATIONS Subdivide by subject with which policy, program, etc., pertains if volume warrants. 6 MEMBERSHIP. ASSOCIATION. Negotiations and actions taken by countries to join 2 REPORTS & STATISTICS or associate with a regional economic organization, attitudes and reactions of member countries, etc. 3 ORGANIZATIONS & CONFERENCES 7 VISITS Of EEC, OECD officials, etc. RECORDS CLASSIFICATION HANDBOOK FN FINANCE Instructions Use for papers having to do with the domestic financial affairs of governments and the private financial institutions within countries; and the international financial activities of governments and financial institutions, exclusive of aid. SEE: AID outline for matters to financial aid. ADMINISTRATION outlines for agency budgetary, accounting, audit, and other financial matters of an administrative nature. FN-FINANCE GEMERAL POLICY. PLAMS. 6 BANKS & BANKING (Cont'd) Use only for material which is so broad in content FN that it cannot be flled under one of the more 6-3 Branch Banks specific subjects in this outline. Includes fiscal If volume warrants subdivision by specific banks, policy. indicate country in which branch is located first and country of origin second (e.g., "Belgium-u.s." 1-1 F inancia I Stabilization for a U.S. branch bank in Belgium). For economic stabilization, SEE: E 1-1. 7 VISITS. MISSIONS. 2 GEMERAL REPORTS & STATISTICS Use only for material which is so broad in content 8 DOMESTIC INVESTMENT that it cannot be filed under one of the more Includes all types of securities and investments, specific subjects in this outline. such as bonds, stocks, mortgages, etc. 3 ORGANIZATIONS & CONFERENCES 8-1 Market Use only for material which cannot be filed under one of the more specific subjects in this out 9 FOREIGN INVESTMENT line. Subdivide by name of organization and Actual investments by one country in businesses or name, location, and date of conference if volume industries in another country, Indicate country in warrants. which investments are made first and country making investments second (e.g,, Portuguese 4 AGREEMENTS investments in Angola: FN 9 Angola-Portugal). Use only for material which cannot be filed under For investment opportunities, SEE: TP 15; for one the specific subjects in this outline. investment guaranty program, SEE: FN 11. 5 LAWS & REGULATIONS only for material which cannot be filed under 10 FOREIGN EXCHANGE one the more specific subjects in this out- Use for material on settlement of international line. transactions (payments), deposits held in foreign banks, exchange rates, currency convertibility, 6 BANKS & BANKING and related matters. For counterpart funds and Includes domestic and international banking; commodity sales for foreign currency under PL 480, central, commercial, internal development, and SEE: AID 13 and 15-8, respectively; for paying and savings banks and their operations. For inter collecting transactions involving foreign currency, national banks whose main activity is furnishing aid SEE: ACC 23. to underdeveloped countries, SEE: AID 9. 10-1 Exchange Rates 6-l Credit. loans. Includes export credit, interest payments, 10-2 Holdings (For. Exch.) 6-2 Assets. liabilities. 10-3 Controls. Restrictions. TL:RC • FN 2) RECORDS CLASSIFICATION HANDBOOK FN-FINANCE 11 INVESTMENT GUARANTY 17 MONEY.CURRENCY. Includes program to encourage U.S. private All aspects of money and currency as mediums of investment abroad. exchange except international payments, for which SEE: FN 10. Includes printing and minting, 12 BALANCE OF PAYMENTS monetary reform, regulations, management, Includes military offset program. circulation, money market, money supply, holdings and devaluation. Also includes Bureau of the 13 CAPITAL MOVEMENTS Mint Interrogatory. Flight and influx of capital, i.e., liquidation of capital investments of one kind or in one place, 17-1 Monetary Policy. Reform. and reinvestment in another kind or place. 17-2 Counterle iting 14 PUBLIC DEBT Includes war debt. 18 INSURANCE Use only for papers which deal with insurance in a 14-1 Servicing of Debts general or collective way (e. g., operating statistics legislation, government policy, significance in financial world, etc.). For specific types, 15 BUDGET use appropriate subject outline (e.g., medical For agency budget, SEE: BUD outline. For insurance, SEE: HLTH 14-7, social insurance, papers dealing with specific program budgets SEE: LAB 16, etc.). (e. g., Defense, Foreign Aid, etc., use appropriate subject. 19 GOLD Includes Tripartite Gold Commission. 16 REVENUE. TAXATION. Includes all sources of government revenue, and 19-1 Gold Prices tax policy, structure and problems, agreements, double taxation, etc. Subdivide by type of revenue 19-2 Gold Holdings or tax (e.g., lotteries, government bonds, income tax, property tax, etc.). 19-3 Gold Controls 4/1/65 TL:RC- 4 CLASSIFICATION HANDBOOK FSE l) FUELS & ENERGY Instructions Use for papers which deal with the fuels and power industries, types of fuels (except petroleum), types of energy, public utilities, their importance in relation to the national economy, international implications, trends, etc. SEE: PETROLEUM outline for matters pertaining to that industry. FSE-FUELS & ENERGY GENERAL POLICY. PLANS. 7 VISITS Use only for material which is so broad in content that it cannot be filed under one of the more speci 8 COAL & COKE fic subjects in this outline. 9 GAS 2 GENERAL REPORTS & STATISTICS Use only for material which cannot be filed under 10 (Reserved for future use) one of the more specific subjects in this outline. FSE 11 (Reserved for future use) 3 ORGANIZATIONS & CONFERENCES Use only for materials which cannot be filed under 12 ELECTRIC POWER one of the more specific subjects in this outline. Includes rural electrification. Subdivide by "Hydro Subdivide by type and/or name of organization and Electric" or "Thermal" and thereunder by type name, date, and location of conference if volume or name of project if volume warrants. warrants. 13 NUCLEAR POWER. REACTORS. 3-1 Governmental Organizations Nuclear power programs for peaceful uses, costs, etc. For general research in atomic energy, in 3-2 Industrial Organizations cluding reactors, SEE: AE outline; for military ap plications, SEE: DEF outline. 3-3 International Organizations 14 SOLAR ENERGY 4 AGREEMENTS Use only for material which cannot be filed under one 15 FUEL SUPPLY of the more specific subjects in this outline. Use for material on national or world fuel supply. Includes black market operations. 5 LAWS & REGULATIONS Use only for material which cannot be filed under 16 PUBLIC UTILITIES one of the more specific subjects in this outline. 6 COMPANIES Except public utilities, for which SEE: FSE 16. Subdivide bv name if volume warrants. TL:RC- 4 FSE (p. 2) RECORDS CLASSIFICATION HANDBOOK The following breakdowns may be used to subdivide any of the above types of fuels or energy if volume warrants: -1 Resources & Development -2 Production & Consumption -3 Marketing & Distribution -4 Prices. Rates. -5 Industrial Organization & Control Example: 4/1/65 TL:RC- 4 RECORDS F FOREIGN TRADE Instructions Use for papers which deal with international trade matters in export trade agreements, and customs administration except the control of exports to Communist bloc countries. Trade in groups and of commodities is excluded unless the or interest relates to a trade problem, such as tariff etc., in which case the commodities may be subordinated to the in this outline. In such cases cross references should be made to the INCO where necessary or desirable. SEE: TRADE PROMOTION & ASSISTANCE outline for matters per- to methods and programs to expand foreign trade. STRATEGIC TRADE CONTROL outline for matters concernmg control of exports of to Communist bloc countries. INDUSTRIES & COMMODITIES ( FUELS & EN TELECOMMUNICATIONS, and trans- FT portatiOn outlines for groups and types of etc. ECONOMIC INTEGRATION outline for economic of countries into common free trade areas, etc. ial Methods of Arrangement: 1. To indicate or export trade: a. When volume warrants a folder: b. When volume warrants subdivision subject breakdowns: 2. To indicate trade between two countries (the importing country should be shown first): a. When volume warrants a primary folder: b. When volume warrants subdivision by appropriate subject breakdowns: TL:RC- 4 FT RECORDS CLASSIFICATION HANDBOOK FT -FOREIGN TRADE GENERAL POLICY. PLANS. PRACTICES. 4 TRADE AGREEMENTS (Cont'd) Use only for material so broad in content it cannot be filed under one of the more specific subjects in 4-5 Notional Security Amendment this outline. 4-6 Trade Adjustment & Assistance l-1 Government Attitudes Use for general material on assistance to industry, firms, and labor for injuries caused by l-2 Commercial Attitudes unfavorable tariffs. 2 GENERAL REPORTS & STATISTICS 4-7 Renewo Is Use only for material which cannot be filed under Of trade agreement acts. Subdivide by title and one of the more specific subjects in this outline. year if volume warrants. 2-1 Shore of Market Reports 4-8 Agricultural Adjustment Act Use for material on imposition of controls on 3 ORGANIZATIONS & CONFERENCES agricultural produce, the importation of which Use only for material which cannot be filed under would be injurious to the U.S. agricultural one of the more specific subjects in this outline. program. Subdivide by name of organization and name, date, and locationof conference if volume warrants. Do 5 LAWS & REGULATIONS not use for regional economic organizations, for Other than those relating to trade agreements, for which SEE: ECIN outline. which SEE: FT 4. 4 TRADE AGREEMENTS 6 (Reserved for future use) Use for papers on general and bilateral trade agree ments, trade and payments agreements, and com mercial treaties and conventions. Includes negotia 7 TARIFF NEGOTIATIONS tions whether or not they result in a signed agree Use for material on bargaining and negotiations on ment. For tariff negotidtions, SEE: FT 7. tariff concessions. Subdivide by tariff conference Arrange by title of act and yedr of its enactment if if volume warrants. volume warrants. 7-1 Preparations. Procedures. 4-1 Reports to the President For Tariff Commission Report to President on 7-2 Concessions public hearings on tariff negotiations, SEE: Granted and obtained on a reciprocal basis. FT 7-1. Includes public release, lists of articles, public hearings report to the President. Sets of number 4-2 Legality & Constitutionality ed confercnee and committee documents should be Of trade agreement acts. filed separately. 4-3 Escape Clause 8 BARTER Use for material on this clause of U.S. trade agree For barter transactions under Title III of PL 480, ment acts whereby tariff concessions granted shall SEE: AID 15-10. not be permitted if the duty or customs treatment involved would cause injury to U.S. industry. For 9 COMPETITION discriminatory measures, SEE: FT 11. Experienced by an exporting country from another country which exports the same goods to the same 4-4 Most-F ovored-Nation Treotment importing country. Use for material on this clause in U.S. trade agreement acts which provides that any con 10 SUBSIDIES cession or favor granted by the U.S. to one Subsidies to agriculture and industry to encourage country be extended to other eountries. For exports. For adjustment dnd assistance under diseriminatory measures, SEE: FT 11. Trade Expansion Act, SEE: FT 4-6. 4/l/65 TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK FT B) FT -FOREIGN TRADE 11 QUANTITATIVE RESTRICTIONS & CONTROLS 11 FOOD & DRUG REGULATIONS Includes such discriminatory, non-tariff barriers as Sanitary regulations on foods and drugs. For quarantine, food and drug regulations, etc. For domestic regulations, SEE: HLTH 17. For dis material on legitimate quarantine and drug regula criminatory measures, SEE: FT 11-3. tions, SEE: FT 15 and 17, respectively; for con trols through legitimate fees, SEE: FT 13. 18 MUNITIONS CONTROL Control over export and import of arms, ammunition, 11-1 licenses implements of war, and atomic and other items of Includes permits. primary significance (including technical inform ation) which can or may be used in the production 11-2 Boycotts of such items. For export control over such items to Communist countries, SEE: STR outline. 11-3 Discriminatory Measures Favoritism shown one country over another. 18-1 licenses Includes permissible and prohibited types of Includes pre-licensing. Subdivide by name of discrimination. SEE: FN outline for matters firm if volume warrants. pertaining strictly to exchange. 18-2 Technical Data 11-4 Quotas Export or attempted export of technical Limits officially placed on the quantity of goods documentary material on arms, armaments, imple that may be traded. ments of war, etc. 11-5 Voluntary Controls 18-3 Registration Subdivide by name of firm if volume warrants. 12 TRADE LIBERALIZATION Liberalization of trade restrictions. 16-4 Unlawful Shipments Includes arms smuggling. Subdivide by name 13 DUTIES of firm if volume warrants. Tariffs, customs duties, prices, bounties, taxes, and other related fees. 19 STATE TRADING Handling of trade by the state rather than by com 13-1 Anti-dumping & Countervailing Duties mercial firms. Fees on imports to offset a subsidy of either production or exportation by the exporting 20 TRIANGULAR TRADE country. Charges on imports to offset the Maintenance of balance of exports and imports by difference between the normal price of an exchange pattern involving three rather than only imported article and an abnormally lower price. two countries. 13-2 Tariffs 21 FRONTIER TRADE Includes rates, classifications, schedules and Special concessions for populations living within a changes, tariff preferences, etc. For tariff prescribed area on either side of a border. negotiations, SEE: FT 7. 22 (Reserved for future use) 14 DUMPING Goods imported at less than market value and 23 CUSTOMS ADMINISTRATION which threaten to injure or retard an industry in the Do not use for customs unions, for which SEE: importing country. ECIN outline. 15 QUARANTINE REGULATIONS 23-1 Complaints & Commendations On meats, live animals, and plants. Subdivide by type of disease if volume warrants. For dis 24 DOCUMENTATION OF MERCHANDISE criminatory measures, SEE: FT 11-3. General documentation, and certification require ment, preparation, forms, marking, appraisement, 16 (Reserved for future and description of goods or invoices. RECORDS CLASSIFICATION HANDBOOK ~ -~--~ ~~------___::____::__:_:_:_-=-:_:...:...::...:._:_:_:_;_::_:_::..=...:~------ FT -FOREIGN TRADE 25 ENTRY OF MERCHANDISE 25 ENTRY OF MERCHANDISE (Cont'd) 25-1 Free list 25-5 lllega I Entry Merchandise on free list and not subject to In violation of customs laws and regulations with customs duties. or without fraudulent intent. Includes smuggling and contraband in general. For illegal shipments 25-2 Free Entry of munitions, SEE: FT 18-4; for smuggling of For privilege granted to diplomatic and consular other specific commodities (e.g., narcotics), SEE: representatives, SEE: POL 17-2. INCO (AL). 25-3 Free Ports 26 MERCHANDISE IN BOND Merchandise held in storage pending withdrawal for 25-4 Free Zones domestic consumption or reexportation. Includes Material on imports into an area (usually near a storage, warehouses, charges, and transportation. port) for storage, processing, or re-packing pend ing reexportation or admission through customs. l/65 TL:RC- 4 INDUSTRIES & COMMODITIES Use for papers which deal in and "'P'"'-'·u'- types of by group or type of material or product, the alphabetical list at the Because of their and importance, a few industries and their fuels and energy, petroleum, tele communications, and the transportation industries. For the same reason, "'"'''"''''" matters to are Also excluded are commodities involved in aid programs and the export control program. primarily with trade problems involving specific commodities or they may be filed under the appropriate in the FOREIGN TRADE outline FT 7 Tariff FT 14 Dumping, with a cross reference to the commodity or in the INCO ""''"'c•u~ List. The treatment may be accorded industries and commodities in connection nationalization or 15-2) and if desired. SEE: FUELS & TELECOMMUNICATIONS and the these industries and related commodities. I NCO AID outline for commodities involved in aid programs, such as PL 480 and Food For Peace. STRATEGIC TRADE CONTROL outline for commodities and industries involved in the export control program. PROTECTIVE SERVICES outline for consular services to business including protection of property, judicial and services, etc. FINANCE outline for investment policy and actual investments in business and industry abroad. and investment visits and missions, etc. Methods of Arrangement; Offices which need an file of groups or types of commodities, etc., may arrange them in one of the following ways: TL:RC I NCO 2) RECORDS CLASSIFICATION HANDBOOK 1. Alphabetically by specific types of industries, 2. Alphabetically by groups of related commodities, etc., with no attempt to group re industries, commodities, etc., with each lated ones into categories: group further subdivided into specific types: !NCO-INDUSTRIES & COMMODITIES GEMERAL POLICY. PLANS. 10 INDUSTRIAL RESOURCES & DEVELOPMENT Use only for material which is so broad in content Use for general industrial development plans, that it cannot be filed under one of the more speci surveys, industrialization, inventory of industrial fic subjects in this outline. resources, etc. For capital investment, SEE: FN outline; for private investment opportunities, SEE: 2 GENERAL REPORTS & STATISTICS TP 15. Use for reports and statistical data on industry or commodities in general, prepared by government or 11 INDUSTRIAL PROPERTY Patents, models, designs, trademarks and trade private sources. names. Subdivide by type if volume warrants. For 3 ORGANIZATIONS &CONFERENCES material on industrial plants and facilities, SEE: Use only for material which cannot be filed under INCO 12-5; for disputes and complaints, SEE: one of the more specific subjects in this outline. TP 10; for protection of U.S. firms, SEE: TP 19. Subdivide by name of organization and name, loca tion and date of conference, if volume warrants. 11-1 Inventions & Patents 4 AGREEMENTS ! 1-2 Trademarks & T radenames Use only for material which cannot be filed under For protection of U.S. firms, SEE: TP 19. one of the more specific subjects in this outline. 11-3 Copyrights 5 LAWS & REGULATIONS Includes book piracy. For creative arts, SEE: Use only tor material which cannot be filed under one CUL 13. of the more specific subjects in this outline. 12 PRODUCTION & CONSUMPTION Use for production indexes, statistics, (e.g., 6 COMPANIES. COOPERATIVES. volume and value of production), cost and methods Includes consumer cooperatives, For farm co of production, quality control and standards, con operatives, SEE: AGR 6. sumption volume, trends, forecasts, etc. SEE: DEF 12-4 for defense aspects of armaments pro 7 VISITS duction. Of business 4/l/65 TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK INCO (p. 3) INCO-INDUSTRI ES & COMMODITIES 12 PRODUCTION & CONSUMPTION (Cont'd) 15 INDUSTRIAL ORGANIZATION & CONTROL Includes methods of establishing ownership, 12-4 Quotas management practices, business ethics, corrup tion, profit sharing, foreign subsidiaries, business 12-5 Plants & Facilities failures, bankruptcy, etc. For depressions, pro Plants, mills, studies of industrial establish sperity, etc., SEE: E 8-3; for specific companies, ments, methods, standards, etc. SEE: INCO 6; for labor-management relations, SEE: LAB 6. 13 MARKETING & DISTRIBUTION Includes handling and procurement of commodities, 15-1 Restrictive Business Practices commodity clearinghouse, marketing methods, com Includes anti-trust legislation, cartels, mono modity exchanges, market places, etc. For dis polies, private voluntary controls, deconcentra tribution of surpluses, SEE: INCO 12-3. tion and decartelization. 13-1 Market Research 15-2 Nationalization. Expropriation. Use for short form market reports and market re National government ownership or control of search. For assistance to businessmen in locat businesses and industries, and their take-over ing markets for their goods, SEE: TP 15. by a foreign government, except for petroleum industry, for which SEE: PET 15-2. Includes 14 PRICES sequestration and socialization, and laws and Use for prices of commodities and products in decrees. SEE: PS 8-4 for consular services to general, governmental price controls, subsidies, individual firms so involved. etc. For effect of prices on cost of living, SEE: E 8-1. !NCO-ALPHABETICAL LIST (AL) The following list is not exhaustive and may be expanded to meet office or post needs. Folders should only be prepared for those industries and commodities on which record material accumulates. Accessories (Apparel) Antiques Use Clothing. Apparel, Wearing Acids Use Clothing. Use Chemicals & Chemical Products. Appliances Subdivide by type (e.g., Household, Prosthetic, etc.) Advertising if volume warrants. Air Conditioning & Refrigeration Architecture Aluminum & Aluminum Products Asbestos Use Mining, Minerals & Metals. Animal J?ats Use Fats & Oils. Athletic Equipment Use Recreational Equipment. Animal Husbandry & Veterinary Science Includes animal diseases and treatment. Badges Use Notions & Novelties. Animal Products (Inedible) Barbers & Beauticians Equipment & Supplies TL:RC • 4 .4/1/65 .!NCO (p. 4) RECORDS CLASSIFICATION HANDBOOK Base Metals Chrome Use Mining, Minerals & Metals. Clays Bauxite Use Glass & Clay Products. Use Mining, Minerals &, Mewls. Cleaning Compounds Use Soap Cleaning Compounds. Bedding1Mattresses, etc. Use Furnishings. Clocks Beverages & Materials Use Wutches & Clocks. Bicycles Clothing Brass Cocoa Use Mining, Minerals &. Metals. Coffee Breweries Use Beverages & Beverage Materials. Condiments Use Food &, Food Products. Bronze Use Mining, Minerals & Metals. Construction Subdivide into "Public~' or uPri vate", if volume Brooms warrants. Use Furnishings. Construction Equipment Building Materials Use Equiplllent &. Machinery. Buttons Containers & Packaging Use Notions & Novelties. Copper & Copper Products Cameras Use Photographic Equipment & Products. Cork & Cork Products Use Forestry & Forest Products. Candy Use Food & Food Products. Corn & Cornmeal Cattle Cosmetics Use Livestock, Meat&. Meat Products. Use Barbers & Beauticians Equipment & Supplies. Cellophane Cottage Industry Use Plastics & Plastic Products. Use Small-scale Industries. Celluloids Cotton & Cotton Products Use Plastics & Plastic Products. Dairying & Dairy Products Cement Dates Ceramics Use Glass & Clay Products. Dental Instruments & Equipment Use Professional & Scientific Instruments & Equipment. Cereals Use Grains, Feeds & Seeds. Department Stores Use Wholesale & Retail Trade, Chemicals & Chemical Products 4/l/65 TL:RC- 4 I NCO Detergents Fish Oils Use Soap & Cleaning Compounds. Use Fats & Oils. Disinfectants Use Chemicals & Chemical Products. Use Food E"' Food Products. Distilleries Floor (All Use Beverages and Beverage Materials. Use Furnishings. Drugs & Pharmaceuticals Flour Use Grains, Feed &. Dyes Use Chemicals & Chemical Products. Flowers & Bulbs Eggs Fluorspar Use Poultry &. Eggs. Use Mining, Minerals & Metals. Electronics & Electronic Products Food & Food Products Enamels & Forest Products Use Paints & Varnishes. Includes rc>forestation. Foundry Products For engineering as science, SEE: SCI 50. Use Iron & Steel & R<-•lated Products. Equipment & Machinery Fowl Products Subdivide by type (e.g., Agricultural, Construction, Use Poultry Eggs. Electrical, lndu;;trial, etc.) if volume warrants. Fruit Products (Non-military) Use Fruits, Nuts & Vegetables. Food Fruits, Nuts & Use Food & Food Products. Furnishings (Office, household & school) Fats & Oils (Animal, fish & vegetable) Furniture (All kinds) Feathers Use Furnishings. Feeds Fur Seals & Fur Sealing Use Grains, Feeds & Seeds. Furs Fertilizers Use Hides, Skins Furs. Fibers & Textiles Glass & Clay Products Subdivide into "Natural" and "Synthetic", if volume warrBnts. Gold For gold medium of exchange, currency, etc., SEE: Films FN 10 and 17, respectively. Use Motion Pictures. Grain Products Fish & Fishing Use Grains, Feeds & Seeds. Includes fislwries and fish products. Grains, Feeds & Seeds TL:RC - 4 INCO (p. 6) RECORDS CLASSIFICATION HANDBOOK Hair Manufactures (Human) Liquor Use Barbers & Beauticians Equipment & Supplies. Use Beverages & Beverage Materials. Handicrafts Livestock, Meat & Meat Products Use Small-scale Industries. Lumber & Lumber Products Hats Use Clothing. Machine Tools & Metal-working Equipment Heavy Water Machinery Use Equipment & Machinery. Hides, Skins & Furs Marble Hops Use Mining, Minerals & Metals. Use Grains, Feeds & Seeds. Meat & Meat Products Hotels Use Livestock, Meat & Meat Products. Housing Meat Packing Use Livestock, Meat & Meat Products. Ice Cream Medicinal Preparations Use Dairying & Dairy Products. Use Drugs & Pharmaceuticals. Industrial Alcohol Metallurgy Use Chemicals & Chemical Products. Use Mining, Minerals & Metals. Industrial Chemicals Metal-working Equipment Use Chemicals & Chemical Products. Use Machine Tools & Metal-working Equipment. Insecticides Mining, Minerals & Metals Iron & Steel & Related Products Includes metallurgy. Molasses Jewelry Use Food & Food Products. Use Precious Metals & Stones. Monkeys Jute Use Wildlife. Use Fibers & Textiles. Motion Pictures Kitchenware Usc Furnishings. Musical Supplies & Equipment Lead & Zinc & Related Products Use Recreational Equipment. Narcotics Leather & Leather Goods Use Drugs & Pharmaceuticals. Leavening Products Natural Fibers Use Food & Food Products. Use Fibers & Textiles. Lime & Limestone Naval Stores Use Mining, Minerals & Metals. Newsprint Linen & Linen Products Use Pulp, Paper & Paperboard. Use Fibers & Textiles. 4/1/65 TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK INCO (p. 7) Non-ferrous Metals Polishes Use Mining, Minerals & Metals. Use Soap & Cleaning Compounds. Non-Metallic Minerals (Manufactures) Potash Use Mining, Minerals & Metals. Use Mining, Minerals & Metals. Notions & Novelties Poultry & Eggs Nuts Precious Metals & Stones Use Fruits, Nuts & Vegetables. Printers Supplies Occupations Use Printing & Publishing. Use Professions & Occupations. Printing & Publishing Office Machines Use Equipment & Machinery. Private Construction Use Construction. Oils Use Fats & Oils. Professional & Scientific Instruments & Equipment Optical Instruments & Equipment Professions & Occupations Use Professional & Scientific Instruments & Equipment. Publishing Packaging Use Printing & Publishing. Use Containers & Packaging. Pulp, Paper & Paperboard Paints & Varnishes Raw Materials Palm Oil Use Fats & Oils. Real Estate Paper & Paperboard Products Recreational Equipment Use Pulp, Paper & Paperboard. Reed Products Pennants Use Fibers & Textiles. Use Notions & Novelties. Refrigeration Pharmaceuticals Use Air Conditioning & Refrigeration. Use Drugs & Pharmaceuticals. Resins Photographic Equipment & Products Use Plastics & Plastic Products. Pictures Retail Trade Use Photographic Equipment & Products. Use Wholesale & Retail Trade. Pins Rice Use Notions & Novelties. Rope Plastics & Plastic Products Use Fibers & Textiles. Plumbing Equipment & Supplies Rubber & Rubber Products Use Equipment & Machinery. Scientific Instruments Use Professional & Scientific Instruments & Equipment. TL:RC- 4 I NCO RECORDS CLASSIFICATION Scrap Metal Surgical Instruments & Equipment Use Iron & Steel & Related Products. Use Professional & Scientific Instruments & Equipment. Seeds Synthetic Fibers Use Grains, Feeds & Seeds. Use Fibers & Textiles. Shoes Synthetics (other than Fibers) Use Clothing. Tea Silk & Silk Products Use Fibers & Textiles. Textiles Use Fibers & Textiles. Silver Theatrical Supplies & Equipment Skins Use Recreational Equipment. Use Hides, Skins & Furs. Thermometers Slate Use Professional & Scientific Instruments & Equipment. Use Mining, Minerals & Metals. Tin & Tin Products Small-scale Industries Tobacco & Tobacco Products Smoking S.upplies Use Tobacco & Tobacco Products. Tools, Machine Use Machine Tools & Metal-working Equipment. Soap & Cleaning Compounds Tourism Soybeans & Soybean Products Toys & Games Spices Use Recreational Equipment. Use Food & Food Products. Tung Oil Sporting Goods Use Paints & Varnishes. Use Recreational Equipment. Tungsten Stains Use Paints & Varnishes. Uranium Steel & Steel Products Varnishes Use Iron & Steel & Related Products. Use Paints & Varnishes. Storage Vegetable Oils Use Warehousing & Storage. Use Fats & Oils. Straw Products Vegetables & Vegetable Products Use Fibers & Textiles. Use Fruits, Nuts & Vegetables. Sugar Warehousing & Storage Sulphur Watches & Clocks Use Mining, Minerals & Metals. Wax Supermarkets Use Animal Products (Inedible). Use Wholesale & Retail Trade. 4/1/65 RECORDS CLASSIFICATION HANDBOOK I NCO Wearing Apparel Wood Pulp Use Clothing. Use Pulp, Paper & Paperboard. Whales & Whaling Wool & Wool Products Wheat Yarn Use Fibers & Textiles. Wholesale & Retail Trade Zinc Wildlife Use Lead & Zinc & Related Products. Wood & Wood Products Use Lumber & Lumber Products. When papers on a particular industry, commodity, etc., accumulate to the extent that they require sub dividing, the following subject breakdowns should be used: 1 General Policy. Plans. 10 Resources & Development 2 General Reports & Statistics 11 (Reserved for future ul;)e) 3 Organizations & Conferences 12 Production & Consumption 4 Agreements 13 Marketing & Distribution 5 Laws & Regulations 14 Prices 6 Companies 15 Industrial Organization & Control 7 Visits 16 (Reserved for future use) 8 Fairs & Exhibits 17 Trade 9 Commodity Stabilization 18 Transportation Example: - 4 RECORDS CLASSIFICATION HANDBOOK IT (p.J_l INLAND TRANSPORT Instructions Use for papers which deal with the commercial inland transportation industries in a general or collective way as well as for papers which pertain to a single type. Also includes private inland transportation. SEE: LABOR & MANPOWER outline for labor-management relations, strikes, employee unions, etc. AVIATION (CIVIL) outline for commercial and private air transportation. OCEAN SHIPPING outline for merchant shipping and private ocean transportation. IT -INLAND TRANSPORT GENERAL POLICY. PLANS. 7 HIGHWAY TRANSPORT (Cont'd) Use only for material which is so broad in content that it cannot be filed under one of the more speci 7-4 Agreements (Hwy) fic subjects in this outline. 7-5 lows & Regulations (Hwy) 2 GENERAL REPORTS & STATISTICS Use only for material which cannot be filed under one 7-6 Companies. lines. (Hwy) of the more specific subjects in this outline. Subdivide by name if volume warrants. 3 ORGANIZATIONS & CONFERENCES 7-7 Visits (Hwy) IT Other than companies and lines, for which SEE: IT 6, 7-6, 8-6 or 11-6. Use only for materials 7-8 Taxes & Fees (Hwy) which cannot be filed under one of the more specific subjects in this outline. Subdivide by name of 7-9 Routes & Schedules (Hwy) organization and name, date, and location of con ference if volume warrants. 7-10 Rates & Charges (Hwy) Subdivide by "Freight" and "Passenger" if 4 AGREEMENTS volume warrants. Use only for material which cannot filed under one of the more specific subjects in this outline. 7-11 Shipments (Hwy) Includes storage on or within vehicles, con 5 LAWS & REGULATIONS tainers, and dangerous goods. Use only for material which cannot be filed under one of the more specific subjects in this outline. 7-12 Vehicles & Equipment (Hwy) Trucks, buses, automobiles, etc. Subdivide by 6 COMPANIES. LINES. types if volume warrants. Subdivide by name if volume warrants. 7-13 Safety & Control (Hwy) 7 HIGHWAY TRANSPORT Use for all material for regulating, warning or guiding traffic. Includes numbering and marking 7-1 Policy. Plans. (Hwy) systems. 7-2 Reports & Statistics (Hwy) 7-14 Terminals (Hwy) 7-3 Organizations & Conferences (Hwy) 7-15 Bridges & Structures (Hwy) Other than companies and lines, for which SEE: Includes tunnels, culverts and viaducts. IT 7-6. TL:RC- 4 4/1/65 IT (p. 2) RECORDS CLASSIFICATION HANDBOOK IT-INLAND TRANSPORT 1 HIGHWAY TRANSPORT (Cont'd) 8 RAIL TRANSPORT (Cont'd) 7-16 Highways. Transportation Network. 8-14 Terminals (Rail) Includes construction, maintenance, etc., of roads and streets, arteries and systems. Sub 8-15 Bridges & Structures (Rail) divide by name if volume warrants. Includes tunnels, culverts, viaducts. 7-17 Traffic (Hwy) 8-16 Roadbeds. Ties. Rails. Use for material which does not pertain solely to a specific company or line, for which SEE: 8-17 T roffic (Ra i I) IT 7-6. Includes density and volume statistics. Use for material which does not pertain to a Subdivide by "Freight" and "Passenger" if specific company, for which SEE: IT 8-6. volume warrants. Includes density and volume statistics. Sub divide by "Freight" and "Passenger" if 7-18 Highway Transport Personnel volume warrants. Do not use for labor matters, for which SEE: LAB outline. 8-18 Rail Transport Personnel Do not use for labor matters, for which SEE: 8 RAIL TRANSPORT LAB outline. 8-1 Policy. Plans. (Rail) 8-19 T romways. Subways. Includes interurban, rapid transit, monorail, etc. 8-2 Reports & Statistics (Rail) 8-3 Organizations & Conferences (Rail) 9 ROPEWAY Other than companies and lines, for which SEE: IT 8-6. 10 CABLE CARS 8-4 Agreements (Rail) 11 WATERWAY TRANSPORT 8-5 Lows & Regulations (Rail) 11-1 Policy. Plans. (Wwy) 8-6 Companies. lines. (Rail) Subdivide by name if volume warrants. 11-2 Reports & Statistics {Wwy) 8-7 Visits (Rail) 11-3 Organizations & Conferences (Wwy) Other than companies and lines, for which 8-8 Taxes & Fees (Rail) SEE: IT 11-6. 8-9 Routes & Schedules (Rail) 11-4 Agre~ments (Wwy) 8-10 Rates & Charges (Rail) 11-5 Lows & Regulations (Wwy) Subdivide by "Freight" and "Passenger" if volume warrants. 11-6 Companies. lines. (Wwy) Subdivide by name if volume warrants. 8-11 Shipments (Rail) Includes storage on or within rolling stock, con 11-7 Visits (Wwy) tainers, and dangerous goods. 11-8 Taxes & Fees (Wwy) 8-12 Locomotives, Rolling Stock & Equipment Subdivide by types if volume warrants. 11-9 Routes & Schedules (Wwy) 8-13 Safety & Control (Rail) 4/1/65 TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK IT (p. 3) LAND TRANSPORT 11 WATERWAY TRANSPORT (Cont'd) 11 WATERWAY TRANSPORT (Cont'd) 11-10 Rates & Charges (Wwy) 11-16 Canals. Rivers. lakes. Subdivide by "Freight" and "Passenger" if Subdivide by name if volume warrants. In volume warrants. cludes dredging. 11-11 Cargoes (Wwy) 11-17 Traffic (Wwy) Includes storage, containers, dangerous Use for material which does not pertain solely cargoes, and cargo gear. to a specific company or line, for which SEE: IT 11-6. Includes density and volume 11-12 Ships, Vessels & Equipment statistics. Subdivide by "Freight" and Subdivide by types if volume warrants. "Passenger" if volume warrants. 11-13 Navigation & Safety (Wwy) 11-18 Water way Transport Personnel Do not use for labor matters, for which SEE: 11-14 Ports & Harbors LAB outline. 11-15 Bridges & Structures (Wwy) TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK LAB LABOR & MANPOWER Instructions Use for papers on labor and manpower which have economic significance, such as labor market, national labor force, labor requirements and availability, and manpower utilization and programs. SEE: POLITICAL AFFAIRS & RELATIONS outline for the political influence and activities of labor organizations and for Communist efforts to infiltrate and influence labor organizations. LAB-LABOR & MANPOWER GENERAL POLICY. PLANS. 5 lAWS & REGULATIONS Use only for material which is so broad in content Use only for material whichcannot be filed under one that it cannot be filed under one of the more speci of the more specific subjects in this outline. fic subjects in this outline. 6 LABOR-MANAGEMENT RELATIONS 2 GENERAL REPORTS & STATISTICS Policies and activities engaged in by organized Use only for material which cannot be filed under labor and management for the promotion of their one of the more specific subjects in this outline. common or separate interests. Includes disputes, strikes, cooperation, collective bargaining, arbitra 3 & ORGANIZATIONS CONFERENCES tion, contracts, and agreements. Arrange by the tertiary subjects shown, and/or alphabetically by name, if volume warrants. 6-l Disputes. Strikes. Causes, results, machinery of settlement, 3-1 local labor Organizations mediation, conciliation, etc. Includes lockouts Labor units of a particular craft or industry. and slowdowns. 3-2 Natio!!al labor Organizations 7 VISITS Country-wide organizations of a particular craft By labor and union officials, representative labor or industry (national trade unions) and combina groups, etc., except those participating in exchange tions of industrial or craft unions (such as program, for which SEE: EDX outline. Australian Council of Trade Unions, National LAB Confederation of Industrial Workers, and 8 MOBILIZATION. MANPOWER RESERVES. American Federation of Labor). For total mobilization, SEE: DEF 1-8; for industrial mobilization, SEE: INCO 8. 3-3 International labor Organizations Combinations of national confederations of more 9 LABOR EDUCATION & TRAINING than one country (such as ICFTU); independent Includes trade schools, training courses and proj federation of national unions from different ects, and apprenticeship. For training under countries, operating in specific or related trades exchange program, SEE: EDX outline. or industries, such as metal workers or transport workers (international trade secretariats and de 9-1 Labor Institutes partments); the ILO; and other intergovernmental labor organizations. 10 SPECIAL GROUPS Use for material on special categories of labor, 4 AGREEMENTS such as farm labor, child labor, convict labor, Use for material on national and intergovernmental migratory labor, handicapped workers, foreign agreements which are so general in nature they can importees, exchanges, etc. Subdivide by category not be filed under one of the more specific subjects if volume warrants. SEE: SCI 12 for scientific in this outline. For agreements and contracts in manpower. labor-management relations, SEE: LAB 6. TL:RC • 4 LAB 2) RECORDS CLASSIFICATION------HANDBOOK LAB-LABOR & MANPOWER 11 WAGES. HOURS. WORKING CONDITIONS. 13 EMPLOYMENT. UNEMPLOYMENT. TURNOVER Wages and supplementary benefits, including {Cont'd) wage structure, bonuses, differentials, incentive wages, cost of living allowances, profit-sharing 13-1 Technology Effects on Labor plans, workmen's compensation, hours of work, Effect of automation, mechanization, and and working conditions. other technological advances on employment, etc. 11-1 Safety. Accidents. 13-2 Economic Integration Effects on Labor Includes provision and use of safety devices, 14 FORCED LABOR 12 PRODUCTIVITY Includes slavery, peonage. For human rights Amount of work done (e.g., output in man-hours). aspects, SEE: SOC 14. 13 EMPLOYMENT. UNEMPLOYMENT. TURNOVER. 15 REPLACEMENT OF FOREIGN LABOR Includes underemployment, hazardous employment, By native labor. Extent and effect of such replace and unemployment compensation, hiring procedures and ment. controls. 16 SOCIAL SECURITY. RETIREMENT. PENSIONS. 4/1/65 TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK OS OCEAN SHIPPING Instructions Use for papers on the commercial ocean transportation industries and private ocean transportation. Includes merchant marine and coastal shipping. SEE: PROTECTIVE SERVICES outline for consular services per formed for shipping and seamen. LABOR & MANPOWER outline for labor matters pertaining to shipyard, dock, or maritime employees. PETROLEUM outline for pipeline and tanker transportation. INLAND TRANSPORT outline for commercial and private high way, rail, inland waterway, etc., transportation. STRATEGIC TRADE CONTROL outline for shipping controls on export of strategic items to Communist countries. OS-OCEAN SHIPPING GENERAL POLICY. PLANS. 6 COMPANIES. LINES. Use only for general material of a policy or planning Subdivide by name if volume warrants. For labor nature which is so broad it cannot be filed under one management relations, strikes, etc., SEE: LAB 6. of the more specific subjects in this outline. 6-1 Discrimination. Boycott. Discrimination against and boycotting of shipping 2 GENERAL REPORTS & STATISTICS companies regardless of kind of cargo being Use only for materials which cannot be filed under carried. For cargo discrimination or boycott, SEE: more specific subjects in this outline. OS 11-5; for trade discrimination and boycott, SEE: FT 11-3 and FT 11-2, respectively. 3 ORGANIZATIONS & CONFERENCES Other than companies and lines, for which SEE: 7 VISITS OS 6. Use only for material which cannot be filed under one of the more specific subjects elsewhere in 8 TAXES & FEES this outline. Subdivide by name of organization (e.g., Intergovernmental Maritime Consultative Organizatio~ 9 ROUTES & SCHEDULES OS and name, date, and location of conference, if volume warrants. 10 RATES & CHARGES For port fees and charges, SEE: OS 14-6. 4 AGREEMENTS Use only for agreements which cannot be filed under 10-1 Freight Rates more specific subjects in this outline. 10-2 Passenger Rates 5 LAWS & REGULATIONS Use for materials which cannot be filed under more 11 CARGOES specific subjects in this outline. Subdivide by title, number or other identification if volume warrants. 11-1 Dangerau s Cargoes 11-2 Cargo Storage Includes containers. TL:RC- 4 4/1/65 OS (p. 2) RECORDS CLASSIFICATION HANDBOOK OS-OCEAN SHIPPING 13 NAVIGATION & SAFETY 11 CARGOES (Cont'd) 13-1 Search and Rescue 11-3 Cargo Gear Includes automated equipment. 13-2 Navigational Aids Includes buoys, markers, and lighthouses as 11-4 Cargo Preference well as radio-navigational aids. 11-5 Discrimination. Boycott. 13-3 Navigational Hazards Other than cargo preference. Includes seizure 13-4 Pilotage of cargoes. For discrimination and boycott of companies and lines, SEE: OS 6-1. 13-5 Safety of life at Sea 12 SHIPS. VESSELS. EQUIPMENT. 14 PORTS & HARBORS Subdivide by types or names of vessels if volume warrants. For inland waterway vessels, SEE: 14-1 Construction & Maintenance IT 11-12; for transportation of oil by tankers, SEE: Includes dredging. PET 18-2. Port Facilities & Services 12-1 Shipbuilding. Repairs. 14-2 For port charges and fees, SEE: OS 14-6. Includes subsidies, plans, and designs. Port Authority 12-2 Sale. Purchase. Transfer. 14-3 Includes registration resulting from these actions. Port Security For salvage and scrapping, SEE: OS 12-14. 14-4 Berthing 12-3 Flags of Convenience 14-5 Sometimes called "flags of necessity." Includes 14-6 Port Fees & Charges transfer of registry under foreign flag. 12-4 Documentation 15 LOAD LINES Convention ratification, acceptances, violations, 12-5 Accidents amendments, etc. Includes liability of vessels in collisions. For 16 OIL POLLUTION salvage and scrapping, SEE: OS 12-14. Includes violations, enforcement of regulations, 12-6 Charter studies, etc. 17 TRAFFIC 11-7 Nuclear Propulsion Use for material which does not pertain solely to a For nuclear liability, SEE: AE 12. specific company or line, for which SEE: OS 6. Includes density and volume statistics. 12-8 Tonnage 12-9 liens 17-1 Freight traffic 17-2 Passenger Traffic 12-10 loan 18 MERCHANT & MARINE PERSONNEL 12-11 Reserve Fleet Except labor matters, for which SEE: LAB outline, and consular services to seamen, for which SEE: 12-12 Movement of Vessels PS 7-5. Includes such matters as desertion, mutiny, licensing of maritime navigators, merchant marine 12-13 Morine Insurance academies, etc. 12-14 Salvage. Scrapping. 4/l/65 TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK PET PETROLEUM Instructions Use for papers on the petroleum industry in general, its subordinate industries, petroleum as a commodity, and for petroleum products. SEE: FUELS & ENERGY outline for fuels other than petroleum. DEFENSE AFFAIRS outline for stockpiling of strategic and critical materials. PET-PETROLEUM GENERAL POLICY. PLANS. 9 (Reserved for future use) Use only for material which is so broad in content that it cannot be filed under one of the more specific 10 RESOURCES. OIL FIELDS. subjects in this outline. Includes material on Mil itary Advisory Petroleum Board and the NATO Petro 10-1 Conservation leum Planning Commission. 10-2 Exploration & Developm•1nt 2 GENERAL REPORTS & STATISTICS Use only for material which cannot be filed under one 10-3 Concessions. Leases. of the more specific subjects in this outline. 10-4 Tidelands. Continental Shelf. 3 ORGANIZATIONS & CONFERENCES Other than companies, for which SEE: PET 6. Use 11 REFINING only for materials which cannot be filed under one of Use for refining of crude oil, technological ad the more specific subjects in this outline. Subdivide vances, etc. by type and/or name of organization and name, date, and location of conference if volume warrants. 11-1 Research & Technology 3-1 Governmental Organizations 11-2 Refineries 3-2 Industrial Organizations 11-3 Refined Products 3-3 International Organizations 12 PRODUCTION & CONSUMPTION Includes oil production, consumption volume, 4 AGREEMENTS technological advances, etc. Use only for material which cannot be filed under one of the more specific subjects in this outline. For 12-1 Research & Technalogy concessions and leases, SEE: PET 10-3. 12-2 Stocks PET 5 LAWS & REGULATIONS Includes oil supplies, stockpiling, etc. Use only for material which cannot be filed under one of the more specific subjects in this outline. 12-3 Surpluses. Shortages. Includes storage, disposal, rationing, etc. 6 COMPANIES For refineries, SEE: PET 11-2. For industrial 13 MARKETING & DISTRIBUTION organization and control, SEE: PET 15. 14 PRICES 7 VISITS 8 (Reserved far future use) 4/1/65 PET-PETROLEUM 15 INDUSTRIAL ORGANIZATION & CONTROL 17 TRADE (Cont'd) Use for material on organization of petroleum in dustry, ownership, nationalization, cartels and 17-1 Exports monopolies, etc. For labor-management relations, Subdivide by destination if volume warrants. strikes, etc., SEE: LAB 6. 17-2 Imports 15-1 Restrictive Business Practices Subdivide by source if volume warrants. In cludes U. S. Oil Imports Restrictions Program. 15-2 Nationalization. Expropriation. 18 TRANSPORTATION 16 (Reserved for future use) 18-1 Pipelines & Facilities 17 TRADE Includes pumping stations, taplines, construction, Includes Communist penetration of petroleum maintenance, etc. market. 18-2 Tankers 4/1/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK POSTAL AFFAIRS Instructions Use for papers on international postal problems, postal systems, rates, use of mails, membership in international postal organizations, agreements, and related matters. SEE: COMMUNICATIONS & RECORDS outline for matters per- taining to agency and Foreign Service mail, and to U.S. Government-wide and inter-agency mail policies and procedures. TELECOMMUNICATIONS outline for communications transmitted by wire. PO-POSTAL AFFAIRS GENERAL POLICY. PLANS. 6 STAMPS Use only for material which is so broad in content Includes commemorative stamps, counterfeiting, etc, that it cannot be filed under one of the more speci For stamp collecting as a hobby, SEE: CUL 15. fic subjects in this outline. 7 VISITS 2 GENERAL REPORTS & STATISTICS Use only for material which cannot be filed under 8 CENSORSHIP one of the more specific subjects in this outline. Of mail. For censorship of press and publications, SEE: PPB 6. 3 ORGANIZATIONS & CONFERENCES Use only for materials which cannot be filed under 9 POSTAL SYSTEMS & SERVICES one of the more specific subjects in this outline. Includes studies, improvement, and automation; com Subdivide by name of organization and name, date, plaints, use, etc. and location of conference, if volume warrants. Includes Universal Postal Union. 9-1 Use of Moils Includes fraudulent use, policy on use by aliens, 4 AGREEMENTS legality of use for mailing certain items, etc. Use only for material which cannot be filed under one of the more specific subjects in this outline. 9-2 Loss. Theft. Non-Delivery. 5 LAWS & REGULATIONS 10 RATES Use only for material which cannot be filed under one of the more specific subjects in this outline. PO TL:RC • 4 4/1/65 RECORDS CLASS! FICATION HANDBOOK STR (p. l) STRATEGIC TRADE CONTROL Instructions Use for papers on the control of exports of strategic commodities for economic defense purposes, referred to as "EXCON," "East-West Trade," "Security Trade Control," "Economic Defense," "Economic Warfare," and "Battle Act." Includes materials on the "Trading with the Enemy Act" (P.L. 91, 65th Congress). Also includes control of foreign assets, transaction control, and import control for economic defense purposes. SEE: FOREIGN TRADE outline for trade controls for other purposes. FINANCE outline for financial controls for other purposes. INDUSTRIES & COMMODITIES (Alphabetical List) for trade in non-strategic commodities to Communist or other countries. STR-STRATEGIC TRADE CONTROL GENERAL POLICY. PLANS. 6 BATTLE ACT Use only for material which is so broad in content Also known as the "Mutual Defense Assistance that it cannot be filed under one of the more specific Control Act of 1951." subjects in this outline. 6-1 lists 2 GENERAL REPORTS & STATISTICS Subdivide by Title I - Category A (arms, am Use only for material which cannot be filed under one munition and implements of war), Title I - Category of the more specific subjects in this outline. B (goods used principally for production of arma ments), and Title II - (goods of lesser importance 3 ORGANIZATIOMS & COMFEREMCES but subject to U.S. controls). Further sub Use only for rna terials which cannot be filed under divisions should be by item number. one of the more specific subjects in this outline. Subdivide by name of organization and name, date, 6-2 Quarterly Report of Shipments and locution of conference, if volume warrants. Subdivide by country (i.e., post reviewing Presi dential Determinations), 4 ECOMOMIC DEFEMSE ADVISORY COMMITTEE (EDAC) 6-3 Presidential Determinations All activities of EDAC, an inter-departmental com On whether or not U.S. aid should be given to a mittee which coordinates U.S. Government activities country which knowingly permits shipments of concerned with export controls. Includes member embargo-list items to Communist bloc countries. ship of Committee, inter-agency working groups, and Includes "Exception Letters" allowing aid to standing panels. Subdivide by name and number of continue to such countries. For Presidential group or panel if volume warrants. determinations on aid matters not involving strategic trade control, SEE: AID 1-1. 4-1 Administrative Action Program (AAP) Administrative actions Iuken jointly by members 7 SHIPMENTS OF U.S. GOODS Includes exportation of goods, services and tech of EDAC on firms violating U.S. or international nology from U.S. under U.S. security export controls. control regulations. Subdivide by AAP Includes export licenses and acquisition and dis or firrr. name if volume warrants .. STR position of IC/DV and TAC certificates. For 5 EX PORT CONTROL REGULATIOMS & PROCEDURES multilateral operations of IC/DV and TAC systems, SEE: STR 12. Maintain files by OC (Department of If desired, maintain \J. S. and foreign separately. Commerce Operating Committee) and ACEP (Advisory Committee on Export Policy) document number or by item and topic as appropriate if volume warrants, TL:RC- 4 STR (p. 2) RECORDS CLASSIFICATION HANDBOOK STR-STRATEGIC TRADE CONTROL 7 SHIPMENTS OF U.S. GOODS (Cont'd) 10 TRANSPORTATION CONTROLS Placed on ships and aircraft carrying strategic 7-1 Transaction Checks goods to Communist bloc countries. Also known as "End-Use Checks." Pertains to pre-licensing checks (PL checks), post-shipment 10-1 Bunkering of Vessels checks (PS checks), and investigate checks Restrictions placed on supplying bunkers and (INVEST checks) by the Investigation Staff of marine lubricants to vessels bound for or returning Department of Commerce. Subdivide by BIP from certain Communist bloc ports. Subdivide by number, if any. Subdivide further by type if volume name of vessel if volume warrants. warrants. 10-2 Refuelin'g of Aircraft 7-2 Technical Data Controls Restrictions on supplying fuel and lubricants For control over export to non-Communist to aircraft for flights to or from certain Communist countries of technical data related to strategic bloc countries. commodities, SEE FT 18-2. 10-3 Ship Manifests 7-3 Violations Actual violations of U.S. security export controls. 10-4 Trans portatian Orders For recommendations made by Foreign Service U.S. Department of Commerce Transportation posts for consideration of administrative actions Orders restricting vessels and aircraft from trans by U.S. Government agencies, SEE: STR 4-1. porting strategic items to Communist bloc Subdivide by BIP number, if any, countries. Subdivide by Transport Order number if volume warrants. 8 U.S. EXPORT CONTROL LISTS Includes Security Export Control List (SECL) and 11 FOREIGN EXCESS PROPERTY DISPOSAL Positive List. Use only for strategic control aspects of this sub ject. Subdivide by bidder's name. 9 FINANCIAL CONTROLS Use only for material on U.S. controls under Section 11-1 U.S. Foreign Excess Property S(b) of the Trading with the Enemy Act, administer Disposal by U.S. Government of foreign excess ed by the U.S. Treasury Department or Department of property. Justice. 11-2 Military Assistance Program (MAP) Excess 9-1 Foreign Assets Control Property Licensing control on transactions involving des· Disposal by foreign governments of MAP excess ignated foreign countries or their nationals, in property. For MAP equipment and supplies pro cluding, as applicable, blocked assets, import con gram, SEE: DEF 19-8, trol, and transactions by foreign subsidiaries of U.S. firms. 12 INTERNATIONAL CONTROL SYSTEMS Multilateral systems of destination, transshipment, 9-2 Transaction Control transit, and transaction controls, devised by free Licensing control on transactions involving the world countries to discourage illegal trade with shipment of certain merchandise from any foreign Communist bloc countries. country to certain designated countries (Sino Soviet bloc). This control supplements other 12-1 Import Certificate-Delivery Verification U.S. security export controls. File by Inter (IC/DV) national List item if volume warrants. Use for material on the multilateral administra tive control system designed to deter trans shipments or other diversions of strategic com modities to Communist bloc countries. For use of IC/DV's on specific shipments, SEE: STR 7 or STR 12-3. TL:RC • 4 RECORDS CLASSIF HANDBOOK STR (p. 3) STR-STRA TEGIC TRADE CONTROL 12 INTERNATIONAl CONTROL SYSTEMS (Cont'd) 14 INTERNATIONAL liST 1 Embargo list approved by COCOM members, in 12-2 Transit Authorization Certificate (TAC) cluding atomic energy and munitions items. In Use for material on the multilateral administra- List reviews and annexes. Subdivide by system of preventing embargoed goods, if volume warrants. moving in transit through a participating country, from being diverted to Communist bloc countries. 14-1 For use of TAC's on specific shipments, Which permit country to issue license for ex- SEE: STR 7 or STR 12-3. embargoed items to Communist bloc countries under the various COCOM principles 12-3 of Non-U.S. Origin Goods and procedures. Subdivide by item if volume Actual shipments. Includes license, shipment, warrants. transshipment, and diversion of strategic goods into Communist bloc countries. 14-2 Definitions 13 CONSULTATIVE GROUP (CG) 14-3 list Review Operations, meetings, negotiations, etc., of CG on strategic trade controls of European participating 15 INTERNATIONAL LIST IV countries. Use for materials involving both Co Includes items formerly on International Lists II ordinating Committee (COCOM) and China Com and III. Known also as "Watch List" ''Surveil., mittee (CHINCOM). lance List. Items are under surveillance control. Includes List reviews. Subdivide by items if 13-1 Committee (COCOM) volume warrants. Operations, meetings, actions, etc., of this Com mittee on trade controls and enforcement measures 16 CHINA CONTROL LIST for European Soviet bloc. Includes policy Embargo list formerly approved by CHINCOM decisions of participating members of this Com members. mittee. Subdivide by International List item if volume warrants. 17 CUBA CONTROL liST 13-2 of licenses Granted 18 COUNTRY LISTS Subdivide by reporting country. Use for export control lists issued or published by individual countries in carrying out their own 13-3 Chino Committee (CHINCOM) unilateral controls. Operations, meetings, actions, etc., of this Com mittee on trade controls over shipments to Com 19 BLACK LISTS munist China and certain other Far Eastern Com munist bloc countries. TL:RC- RECORDS CLASSIFICATION HANDBOOK TEL (p. 1) TELECOMMUNICATIONS Instructions Use for papers on the telecommunications industry as a whole, on the industries which comprise it (radio, TV, telephone, etc.) and for other telecommunications matters which do not pertain to the cultural uses of telecommunications media (such as educational TV) or informational matters of the type for which the United States Information Agency is primarily responsible. SEE: EDUCATION outline for matters concerning educational uses of telecommunications media. INFORMATION, RADIO and TV outlines for matters involving the dissemination of information through various telecommunications media. SPACE & ASTRONAUTICS outline for noncommercial aspects of space communications. TRANSPORTATION outline for use of telecommunications in navigational aids. COMMUNICATIONS & RECORDS outline for agency tele communications facilities and services. TEL-TELECOMMUNICATIONS GENERAl POliCY. PlANS. 6 SPACE COMMUNICATIONS Use only for material which is so broad in content Includes commercial space satellite communications that it cannot be filed under one of the more specific system, communications satellites (e.g., Telstar, Re subjects in this outline. lay, etc.), and private ownership and operation. SEE: SP 12-1 for noncommercial aspects of space 2 GENERAl REPORTS & STATISTICS communications. Use only for material which cannot be filed under one of the more specific subjects in this outline. 6-1 Space Communications Frequencies 3 ORGANIZATIONS & CONFERENCES 1 VISITS Use only for materials which cannot be filed under one of the more specific subjects in this outline. 8 RADIO Subdivide by name of organization and name, date, Includes the radio broadcasting industry, amateur and location of conference, if volume warrants. radio matters, overseas radio service, radio navigation systems and aids, etc. 4 AGREEMENTS Use only for material which cannot be filed under one 8-l Radio Frequencies of the more specific subjects in this outline. Inc! udes assignment, registration, coordination, transfer, etc. 5 lAWS & REGULATIONS Use oniy for material which cannot be filed under 8-2 Radio Broadcasting one of the more specific subjects in this outline. Includes agreements, organizations, networks, stations, companies, etc. Subdivide by name of organization, company, etc., if volume warrants. 8-3 Radio Censorship TEl TEL (p. 2) RECORDS CLASSIFICATION HANDBOOK TEL-TELECOMMUNICATIONS 8 RADIO (Cont'd) 9 TELEVISION (Cont'd) 8-4 Radio Interference 9-3 TV Censorship 8-5 Navigational Systems & Aids 9-4 TV Interference Subdivide by category (e.g., Aeronautical Fixed Communications, Marine Mobile Communications) 10 TElEGRAPH and/or by type (e.g., Decca, Vortor, Loran-C). Includes agreements, rates, licensing, organiza For their uses in civil aviation, SEE: AV 13-2; tions, companies, etc. Subdivide by name if volume in merchant and private water transportation, warrants. SEE: OS 13-2 and IT 11-13. 10-1 Telegraph Cables 9 TElEVISION Includes the TV industry. 11 TElEPHONE Includes agreements, rates, systems, organiza 9-1 TV Frequencies tions, companies, etc. Subdivide by name if Subdivide by type (e.g., UHF, VHF, etc.,) if volume warrants. volume warrants. 11-1 TelephoneCobles 9-2 TV Broadcasting Includes agreements, organizations, networks, 12 TElECOMMUNICATIONS EQUIPMENT stations, companies, etc. Subdivide by name Includes papers dealingwith telecommunications of organization, company, etc., if volume equipment in general; for those dealing with warrants. specific types of equipment, use appropriate subject in this outline (e.g., TEL 8 for radios). 4/1/65 TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK TP TRADE PROMOTION & ASSISTANCE Instructions Use for papers on the promotional methods and programs which contribute to the "'""""'"'"'"'v" of and for papers on information provided the business on present and relations with for services to businessmen information; for assistance businessmen who desire to establish or commercial relations with and related matters as "commercial " SEE: FOREIGN TRADE outline for international trade matters in PROMOTION & ASSISTANCE GENERAl POliCY. PLANS. COORDINATION. 7 VISITS. MISSIONS. (Cont'd) only for material which is so broad in content that cannot be filed under one of the more specific 7-2 Foreign Nationals this outline. Visits of foreign businessmen the United States rendered them. by -1 firm represented and/or name 2 GENERAl REPORTS & STATISTICS Tourism ORGANIZATIONS & CONFERENCES 8 FAIRS & EXHIBITIONS 8-2 9 for future COMMERCIAl 10 TRADE COMPLAINTS & DISPUTES arbitration. Subdivide by name of firm individual if volume warrants. Maintain 6-1 Chambers of Commerce complaints and disputes arising abroad separately from those arising in the U.S. if desired. SEE: 7 VISITS. MISSIONS. PS 8-3 and 8-4 for consular service to specific finns and individuals in resolving complaints and 7-1 U.S. CITIZENS claims. Visits of U.S. businessmen to foreign countries and assistance rendered to them by posts. Sub 11 COMMERCIAl LIBRARIES divide by name of U.S. firm represented and/or Includes reading room. name of individuals if volume warrants. TP TL:RC- 4 TP (p. 2) RECORDS CLASSIFICATION HANDBOOK TP-TRADE PROMOTION & ASSISTANCE 12 (Reserved for future use) 17 WORLD TRADE DIRECTORY REPORTS These reports are referred to as "WTD's." Use for 13 MARKET SURVEYS general material only; actual copies of these re Made primarily to collect data for use by business ports should be maintained in a separate WTD men. SEE: INCO 13-1 for market research. file, alphabetically by name of firm or individual. 14 TRADE CotH ACT SURVEYS 18 OVERSEAS BUSINESS REPORTS Subdivide by firm if volume warrants. Formerly referred to as World Trade Information Service. 15 TRADE & INVESTMENT OPPORTUNITIES Includes requests for information on general or 19 ASSISTANCE TO/PROTECTION OF U.S. FIRMS specific aspects of trade relations between the Except trade inquiries and opportunities, for U.S. and foreign countries; for trade opportunities which SEE: TP 15. Includes assistance requested of U.S. and foreign firms to establish business or given for protection of U.S. firms from such relations abroad; and for private investment op detrimental practices as patent infringement, etc. portunities in new plants, mines, plantations, etc. Assistance is also provided to foreign firms owned Includes licensing of foreign-owned patents. For or partly owned by American citizens, and to policy and objectives concerning private investment, foreign subsidiaries of U.S. firms (including SEE: FN 9. Subdivide by name of firm and/or subsidiaries partly owned by foreign interests). individual if volume warrants. Subdivide by name of firm if volume warrants. For consular services to protect American property, 15-1 Bids & Tenders SEE: PS 8. 16 TRADE LISTS 20 TRADE CENTERS. OFFICES. Use for material which lists persons, firms, and Includes permanent trade centers and offices other organizations engaged in the same type trade, established abroad. industry, service or profession. Subdivide by type if volume warrants. 21 ADVERTISING Includes directories, guides, and commercial newsletters. TL:RC- 4 TR TRANSPORTATION (GENERAL) to civil g., of transjJortation of transportation). Also includes "'"''''"'u SEE: AVIATION outline for matters to that INLAND TRANSPORT outline for matters pertaining to highway, and inland waterway and ropeways. OCEAN SHIPPING outline for matters to that industry. TR-TRANSPORTATION (GENERAL) POLICY. PLANS. 4 AGREEMENTS 2 REPORTS & STATISTICS 5 LAWS & REGULATIONS 3 ORGANIZATIONS & CONFERENCES 6 COMPANIES. LINES. Other than companies and lines, for which SEE: Subdivide by name if volume warrants. For labor TR 6. Subdivide by name of organization and name, management relations, strikes, etc., SEE: LAB 6. date, and location of conference if volume warrants. 7 VISITS TL:RC- 4 TR RECORDS POL IT L & DEFENSE TABLE OF CONTENTS PRIMARY SUBJECT M DEFENSE ELLIGENCE POLITICA AFFAIRS RELATIONS .RC- 4 RECORDS CLASSIFICATION HANDBOOK CSM 1) CSM COMMUNISM Use for papers on the world of Communism, its aims, and methods as an international movement. Also includes ideological differences within the Communist bloc and Communist While such international activities of the Communist bloc as and cultural relations are carried on in terms of their maximum benefits in power, themselves are not political activities. For this reason, they are covered in other outlines. SEE: AID outline for economic and technical aid and assistance activities of the Communist bloc. ECONOMIC AFFAIRS (GEN.) outline for Communist bloc economic penetration. PETROLEUM outline for Communist penetration of the petroleum market. FOREIGN TRADE outline for trade with and between Communist countries. DEFENSE AFFAIRS outline for assistance furnished by the Communist bloc. STRATEGIC TRADE CONTROL outline for control of exports of strategic commodities to Communist bloc countries. EDUCATIONAL & CULTURAL EXCHANGE and CULTURE outlines for East/West exchanges and cultural presentations program. INFORMATION and specific media outlines for programs to counter Communist movement and propaganda. POLITICAL AFFAIRS & RELATIONS outline for counter insurgency program, Communists and fellow travelers, Communist and anti-Communist activities and national Communist party. EDUCATION outline for Communist activities in the educational field. CSM-COMMUN ISM DOCTRINE. PARTY LIHE. OBJECTIVES. DOCTRINE. PARTY LINE. OBJECTIVES. (Cont'd) Party policy, ideology, statements and position on given issues. Actual goals. Subdivide by 1-1 Schisms. Deviation. doctrine, issue, goal, etc., if volume warrants Includes all indications of vulnerability, (e. g., peaceful coexistence, goals in less such as deviationism, revisionism, intra developed countries). party factions, inter-party disputes, dissidents, purges, and liquidation. TL:RC- 4 4/1165 CSM ION HANDBOOK CSM-COMMUN ISM 2 GENERAL REPORTS & STATISTICS 10 COMMUNIST PROPAGANDA Use only for material which cannot be filed Produced by both Communist and pro-Communist under one of the more specific subjects in this sources. Includes exploitation of global, outline. regional, and local issues. Subdivide by medium or source from which propaganda emanates if 3 INTERNATIONAL PARTY ORGANIZATION & volume warrants. For anti-Communist propaganda, CONFERENCES SEE: INF and media outlines. Subdivide by name, location, number, date or other identification of meeting, congress, etc., 10-1 Radio. Television. if volume warrants. 10-2 Press & Publications 3-1 Elections Includes newspapers, periodicals, pamphlets, bulletins, books, and leaflets. Subdivide 4 AGREEMENTS & TREA T1 ES by source (e.g., Izvestia) if volume warrants. 5 (Reserved for future use) 11 GOVERNMENT ATTl TUDE TOWARD COMMUNISM General policy and position of host country, 6 FRONTS. AFFILiATES. U.S., or third country, and segments of such Communist-dominated and pro-Communist governments (e.g., favorable, lax, tolerant, organizations, both national and international. stiffening, etc.). Subdivide by category (e.g., "National" or "Inter national") and/or by name, such as World 12 POPULAR ATTITUDE TOWARD COMMUNISM Federation of Democratic Youth, and World Peace Council, if volume warrants. 13 (Reserved for future use) 7 VISITS 14 COMMUNIST YOUTH 8 (Reserved for future use) 14-1 Movement 9 (Reserved for future use) 14-2 Festivals 4/1/65 TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK DEF 1) DEFENSE AFFAIRS Instructions DEF Use for papers on such national and international defense affairs as multilateral and bilateral arrangements for mutual defense purposes; national military organization, strength, training, etc.; plans and preparations for defense of civilian populations weapons matters and military assistance. Matters concerning warfare and related military operations are not included. SEE: POLITICAL AFFAIRS & RELATIONS outline for civil and international warfare and hostilities. SPACE & ASTRONAUTICS outline for development of rockets, non-military use of space, etc. DEF-DEFENSE AFFAIRS 3 ORGANIZATIONS & CONFERENCES POLICY. PLANS. READINESS. Use only for materials which cannot be filed under one of the more specific subjects in this outline. 1-1 Contingency Planning Excludes collective defense organizations, for ~which SEE: DEF 4. Subdivide by name of organi 1-2 Stockpiling of Strategic & Critical Materials zation and name, date, and location of conference, if Subdivide by name of specific commodity if volume warrants. volume warrants. Includes disposal of surplus materials. SEE: DEF 12-2 for stockpiling of 4 & weapons and other armaments. COLLECTIVE DEFENSE PACTS ALLIANCES Includes both bilateral and multilateral agreements, treaties, and organizations for mutual defense l-3 Military Capabi I iti es purposes, such as NATO, SEATO, etc. Sub- Includes war potentiaL divide by name if volume warrants. Offices which accumulate large amounts of material on specific 1-4 Air Defense organizations of this type should arrange it by Plans, systems, etc., for air defense of name of organization, using appropriate subject specified areas (e.g,, NORAD). breakdowns within this outline, or apply the Special Instr).!ction for International Organizations 1-5 Alert Measures and Conferences. Includes early warning systems, such as BMEWS, DEW Line, MIDAS, and NUDETS. SEE: DEF 15 5 LAWS & REGULATIONS when bases are involved. Use only for material which cannot be filed under one of the more specific subjects in this outline. 1-6 Civilian Defense Includes National Security Act. Includes civil air patrol. For civilian defense measures within U.S. Government buildings, ARMED SEE: BG 13, 6 FORCES Includes order of battle, strength, joint service matters, command structure, force goals, com 1-7 (Reserved for future us e) position of forces, exercises and man,euvers, etc., either of a single country or international forces. 1-8 Mobilization of Resources Also includes country commitments when collective Use for materials on general or total mobilization. defense forces are involved, NATO annual For mobilization of armed forces only, SEE: review, etc. For role of armed forces in military DEF 6-8; for manpower only, SEE: LAB 8; operations, SEE: POL 27. for industry only, SEE: INCO 8. 6-1 Army 2 GENERAL REPORTS & STATISTICS Use only for material which cannot be filed under one of the more specific subjects in this outline, 4/1/65 DEF 2) RECORDS CLASSIFICATION HANDBOOK DEF-DEFENSE AFFAIRS 6 ARMED FORCES (Cont'd) 9 MILITARY PERSONNEL Exclude Status of Forces matters, for which SEE: 6-2 Navy DEF 15-3. For prisoners of war, SEE: POL 27-7; Includes Marines and Coast Guard. For role of for consular assistance to POW's, SEE: PS 7. Coast Guard in merchant shipping, SEE: OS For consular services performed in behalf of outline. Veterans Administration and Selective Service, SEE: PS 11-1 and 11-2, respectively. 6-3 Air Force 9-1 Dependents 6-4 Militia. Reserves. Includes National Guard as reserve force, 9-2 Housing 6-5 Paramilitary Forces 9-3 Morale. Di line. Irregular forces specially trained in non Includes court martial. conventional warfare. 9-4 Recruitment. Enlistment. Conscription. 6-6 Military Decorations & Awards Indicate nationality of recipient if desired. 9-5 Training Other than militury 6-1 for future for SEE: DEF 6-9. 6-8 Mobi zotion. 9-6 Poy & Allowances Includes 6-9 • Academies. Includes admission foreigners in 9-1 Servi government military schools. 9-8 Use of 6-10 in military operations, SEE: 9-9 Di POL 27-15, 6-11 Command Structure service, SEE: 6-1 10-1 tory Information Exch 6-12 Exercises. Maneuvers. For exercises and maneuvers of a single 11 branch of service, SEE: DEF 6-1 thru 6-5. 1 VISITS. MISSIONS. Of military aircraft, vessels and personnel to 12 ARMAMENTS and from a given country. Includes clearances Includes except flight clearances and authorized over military submarines, etc. flights for military aircraft, for which SEE: Subdivide into broad categories (e. , Atomic, DEF 17-1. Does not include advisory groups pro Non-Atomic) types if volume warrants. vided under military assistance, for which SEE: SEE: DEF 18 for arms control and disarmament; DEF 19-9. For inspections or tours of military DEF 19-8 for armaments provided under military bases and installations, SEE: DEF 15-7. assistance program. S EXHIBITIONS. SHOWS. PARADES. Includes Armed Forces Day, military air shows, etc. - 4 RECORDS CLASSIFICATION DEF DEF-DEFENSE AFFAIRS 12 ARMAMEMTS 15 BASES. INSTAllATIOMS. (Cont'd) 12-1 Research & Development. Testing. 15-4 Agreements & Leases For detection of tests as an arms control Except Status of Forces agreement, for which measure, SEE: DEF 18-8; for the Mutual SEE: DEF 15-3. Includes negotiation, Weapons Development Program (MWDP), SEE: renegotiation and termination of agreements DEF 19-10, and leases, as well as provisions regarding land utilization, mineral and oil resources 12-2 Stockpiling. Storage. exploration and development, sale of crops on leased sites, civil use, etc. 12-3 Surplus SEE: DEF 19-8 for surpluses provided tmder 15-5 Facilities & Services military assistance program. Includes hospitals, commissaries, PX's, postal service, storage facilities, access 12-4 Production. Repair. roads, fueling of aircraft and vessels, etc. SEE: INCO outline for the economic aspects Subdivide by location and/or name if volume of such production; for offshore procurement, warrants. SEE: DEF 19-8. 15-6 Community Relations 12-5 Procurement. Sole. Except SOF and labor matters, for which SEE: DEF 15-3 and 15-8, respectively. Includes 13 LOGISTICAL MATTERS public relations, social affairs, etc. Includes general material relating to support of armed forces operations except at bases, for 15-7 Inspections. Tours. which SEE: DEF 15-5 and transportation of Only of military bases and installations. troops, for which SEE: DEF 17. 15-8 Labor & Employment 14 HOM-MILITARY ACTIVITIES Relates only to employment of local personnel Use for general material on use of armed forces on bases, wages, working conditions, and for peaceful purposes, such as rescue during other labor matters. civil disaster, civic action, public works, mapping and survey, and other operations not involved in 15-9 In fro s tru ctu re defense and military activities. For specific Term applied to all fixed installations and activities or projects, use appropriate subject facilities for the deployment, support, control, where possible. and operation of military forces. Usually for common defense purposes, financed collectively 15 BASES. IMST ALLATIOMS. on cost-sharing basis by mutual agreement Subdivide by location and/or name if volume between countries involved. warrants. 15-10 Establishment. Construction. Termination. 15-l Policy. Plans. Background. Includes activation, deactivation, disman tling, etc. 15-2 General Reports & Surveys 16 (Reserved for future use) 15-3 Status of Forces Includes rules, regulations, and SOF treaty articles on such subjects as civil and criminal jurisdiction, military jurisdiction, courts martial, traffic and other violations by members of armed forces. Subdivide by SOF article or case file by name of individual if volume warrants. DEF 4) RECORDS CLASSIFICATION HANDBOOK DEF-DEFENSE AFFAIRS 17 MILITARY TRANSPORT AT! ON 19 MILITARY ASSISTANCE Use only for service aspect. For construction Includes Military Assistance Program (MAP) and maintenance of aircraft and vessels, SEE: of U.S. and similar programs of other countries. DEF 12; for movement of troops as show of force, Show furnishing and/or receiving country if SEE: POL 27-5. volume warrants (furnishing country first). For supporting assistance, SEE: AID 10. 17-1 Flight Clearances. Authorized overflights only. For alleged or 19-1 Policy. Plans. actual unauthorized overflights, SEE: Use only for general material that cannot be POL 31-1. filed under a more specific subject under DEF 19. 18 ARMS CONTROL & DISARMAMENT For research and testing of arms not involved in 19-2 Reports & Statistics arms control and disarmament, SEE: DEF 12-1; for controls over export and import of arms, 19-3 Organizations & Conferences SEE: FT 18; for control over export of arms and other strategic materials for economic defense 19-4 Agreements (Mil. Assistance) purposes, SEE: STR outline. 19-5 laws & Regulations 18-1 General Policy. Plans. 19-6 Communist Bloc Assistance 18-2 General Reports & Data Military assistance supplied by Communist bloc countries. Subdivide into Cash Sales, 18-3 Organizations & Conferences Credit Sales, Grants, etc., if volume warrants. 18-4 Agreements & Treaties 19-7 Military Construction 18-5 laws & legal Matters 19-8 Equipment & Supplies (Mil. Assistance) Includes armaments, offshore procurement, 18-6 Control Measures MAP surpluses, lend-lease, etc. Subdivide Excluding demilitarized and nuclear-free into Cash Sales, Credit Sales, Grants, Loans, zones, for which SEE: DEF 18-9, Includes etc., and/or categories and types of equipment all measures taken to prevent: (1) possible and supplies if volume warrants. For control war through mistakes in judgment; (2) spread over disposal of MAP strategic items of excess of nuclear weapons to non-nuclear powers; property by foreign governments, SEE: (3) the placing in orbit or stationing in outer STR 11-2. For military offset program, SEE: space of weapons capable of producing mass FN 12. destruction. Also includes notification given of all anticipated military troop movements. 19-9 Advisory & Training Assistance Includes MAAG. Subdivide by type (e.g., 18-7 Inspection. Surveillance. Verification. regular, guerrilla, etc.) if volume warrants. Use for inspection and verification to insure that nations carry out scheduled limitations or 19-10 Mutual Weapons Development Program (MWDP) reductions in armed forces and armaments. Includes progressive zonal inspection, 20 MJLIT ARY USES OF SPACE verification systems, etc. Includes satellites. 18-8 Testing & Detection 21 MILITARY COMMUNICATIONS SYSTEM Of nuclear explosions. Use only for papers which deal with this subject in a general or collective way. For early warning 18-9 Demilitarized & Nuclear-Free Zones systems, SEE: DEF 1-5; for communications facilities at bases, SEE: DEF 15-5; for military space communications matters, SEE: DEF 20. RECORDS CLASSIFICATION HANDBOOK INT INTELLIGENCE Instructions plans, procedures, and activities of of the United States and other governments. Papers on economic, political, military, and other collected by intelligence INT for evaluation and should be filed under the outlines provided for them. SEE: POLITICAL AFFAIRS & RELATIONS outline for biographic including that on Communists and fellow travelers. COMMUNISM outline for information on world political of Communism, Communist fronts and affiliates, and Communist propaganda. SCIENCE & TECHNOLOGY outline for exchange of scientific information. INT -INTELLIGENCE GENERAl POLICY. COORDINATION. 6 COllECTION OF IIHElliGENCE Use for methods, programs of collection and 2 ESTIMATES & REPORTS types to be collected (e. g., foreign publications, Use for general intelligence reports which cannot maps, photographs, travel reports, etc.). Use for be associated with any subject outline. Includes material collected and submitted under program procedures and instructions for preparation, only when it cannot be filed under a specific sub submission, distribution, etc. ject in other outlines. 2-1 Notes & Summaries 7 VISITS. MISSIONS. 2-2 National Intelligence Estimates (NIE) 8 DISSEMINATION OF INTELLIGENCE Planning and coordination, distribution lists, 2-3 Hationa I Intelligence Surveys {HIS) restrictions, etc. 3 INTElliGENCE ORGANIZATIONS 9 COUIHERINTElliGENCE Includes their conferences. Subdivide by name of organization (e.g., USIB), and name, date, and 10 (Reserved for future use) location of conference if volume warrants. l1 RESEARCH 4 AGREEMENTS Includes plans, methods, projects, effectiveness, Use only for material which cannot be filed etc., and research by non-government sources. under one of the more specific subjects in this Subdivide by source and/or type, project, etc., outline. if volume warrants. 5 LAWS & REGUlATIONS TL:RC- RECORDS CLASSIFICATION HANDBOOK POL POLITICAL AFFAIRS & RE,LATIONS Instructions Use for papers on the internal situation and developments within a country, its '"'"'""""a etc., and for papers on the external ,.u''"'''l'.l' both bilateral and multilateral. Included are such matters as the formation and structure of government, its attempts to overthrow or secede from the national armed conflicts in support- POL down international hostilities, SEE: COMMUNISM outline for international Communism. DEFENSE AFFAIRS outline for regional and collective defense pacts, such as NATO, SEATO, Warsaw Pact, etc. PROTECTIVE SERVICES outline for matters relating to the protection of persons and property of abroad. ECONOMIC INTEGRATION outline for economic collaboration and integration on an international regional basis. POL-POLITICAL AFFAIRS & RELATIONS GENERAL POLICY. BACKGROUND. GENERAL POLICY. BACKGROUND. (Cont'd) Includes history and general briefing information, general foreign and national policy trends, 1-3 Policy Evaluation. bibliography and similar materials of general Use for papers dealing with review of overall political significance. U.S., host country or regional political policies, trends, ideology. Use POL 1-2, or other 1-1 Contingency Planning. Coordination. appropriate subject, when a specific policy, Use for papers dealing with development and directive or guideline is under review. coordination of U.S., host country or regional political policies for contingency use. Includes 2 GENERAL REPORTS & STATISTICS intra- and inter-agency arrangements and Includes reporting requirements, procedures, responsibilities. For contingency planning general political analyses, "picture" of local pertaining to defense matters, SEE: DEF 1-1; situations, such as country situation reports, and pertaining to access to Berlin, SEE: POL 38, similar material which cannot be filed under one of the more specific subjects in this outline. Sub 1-2 Basic Policies. Guidelines. Directives. divide by type or title if volume warrants. Use for papers so broad in political nature that they cannot be filed under one of the more 2-1 Joint Weekas specific subjects in this outline. Subdivide, as appropriate, by category, country, area or 2-2 Political Summaries subject. For basic policies dealing with other than political affairs, use appropriate subject 2-3 Politico-Economic Reports outline. 2-4 Politico-Military Reports 2-5 Information Summaries Use for "Infotels" and Information Airgrams. May be filed subjectively if desired. HANDBOOK POL-POLITICAL AFFAIRS & RELATIONS 3 ORGANIZATIONS & AliGNMENTS 7 VISITS. MEETINGS. Political communities of nations, regional align Includes planned, proposed, or actual trips and ments and groupings, such as United Nations, tours of IIP 5 LAW 7-1 Arrangements Use only for material which cannot be filed under one of the more specific subjects in this or 8 NEUTRALISM. NON-ALIGNMENT. other outlines. Includes materials on neutralism as such, and neutralist blocs and their conferences and 5-l Domestic pronouncements on this subject. For neutrality For agency legislative program and legal declarations and related materials resulting matters of a general nature, SEE: LEG outline. from outbreak of war, SEE: POL 27-13, 5-2 International 9 INTERVENTION Limit materials on international law bodies to Includes definitions, treaties and agreements, such matters as membership, country support and international conferences on the subject, and participation, meetings, and their activities as well as materials pertaining to actual or in general. Subdivide by name if volume alleged intervention in the internal affairs of a warrants (e.g., International Court of Justice specific country. For armed intervention, SEE: (ICJ), International Law Commission (ILC), POL 27; for interference in national elections, International Juridical commission (IJC), etc). SEE: POL 14. 6 PEOPLE. BIOGRAPHIC DATA. 10 COLONIALISM. IMPERIALISM. Use only for material which cannot be filed under Use for materials on colonialism and neo one of the more specific subjects elsewhere in colonialism as a matter of international interest the outline (e.g., POL 15-1 for Heads of State, or contention, policy and position statements on POL 29 for political prisoners, etc.). colonialism, and similar matters which do not concern a specific colony, for which SEE: POL 19. 6-1 (Reserved for future use) 11 NATIONALISM 6-2 Congratulations & Condolences For nationalist organizations, SEE: POL 13-9; for achievement of independence, SEE: POL 16, 6-3 Awards & Gifts - 4 CLASSIFICATION HANDBOOK POL ---~~------~--~ POL-POLITICAL AFFAIRS & RELATIONS 12 POliTICAL PARTIES 13 MOM-PARTY BLOCS {Cont'd) Use for materials on membership, strength, leadership, finances, party factions and splits, 13-4 Business Groups meetings, and related matters pertaining to political parties as such. Exclude: Materials 13-5 Farm Groups on national elections, for which SEE: POL 14; legislative matters, for which SEE: POL 15-2; 13-6 Religious Groups and defectors and expellees, for which SEE: POL 30. Subdivide by name of party if volume 13-7 Cultural Groups warrants. 13-8 Military Organizations 12-1 Policy. Pions. ideology. Including veterans groups. 12-2 (Reserved for future use) 13-9 Nationalist Organizations 12-3 Meetings & Conferences 13-10 Extremist Organizations 12-4 (Reserved for future use) 13-11 Women's Organizations 12-5 laws. Statutes. 14 El ECTIOMS Except for provincial and municipal government 12-6 Membership. leaders. office, for which SEE: POL 18-1, and within Includes party elections, purges of party, dependencies, for which SEE: POL 19-6, etc. Subdivide by name of leader if volume Includes materials on specific election, fore warrants. casts, voting, election issues, results, procedures, honesty, candidates, electoral laws 12-7 (Reserved for future use) and decrees, suffrage, and government and foreign interference. Subdivide by specific 12-8 Structure & Functions election if volume warrants. Includes party organization. 15 GOVERNMENT 12-9 Education & Training Formation, structure, reorganization, operating Includes party "schools." efficiency, centralism or decentralization, etc., of the central government. If useful, designate 13 NOH-PARTY BLOCS by name of head (e.g., DeGaulle Government, Use for materials on blocs, groups, and etc.). Subdivide by branches and/or by specific organizations which engage to some degree in elements or positions (e. g., President, King, political activities, have impact on government Premier, Ministry of Finance) as appropriate for or on political trends and developments or which the particular county involved. otherwise have political significance. Includes pressure groups. For activities of political 15-1 Head of State. Executive Branch. exiles, SEE: POL 30-2; for demonstrations, Includes family of Head of State. For riots, and similar disorders in which such non Presidential missions or visits by Heads of party groups are involved, SEE: POL 23-8. State, SEE: POL 7. Subdivide by type and thereunder by name if volume warrants. 15-2 legislature Includes parliament, diet, etc. For general 13-1 labor Organizations material on laws promulgated by legislative bodies, SEE: POL 5; for agency relations 13-2 Students. Youth Groups. with Congress, SEE: LEG outline. 13-3 Ethnic & National Minorities 15-3 Judi ci cry TL:RC 4 RECORDS CLASSIFICATION HANDBOOK ITICAL AFFAIRS & RELATIONS 15 GOVERNMENT (Cont'd) 17 DIPLOMATIC & CONSULAR REPRESENTATION (Cant' d) 15-4 Administration of Government General matters, such as efficiency, relative 17-4 Ceremonial & Social Affairs honesty, corruption, graft, reform, civil Except those involving contacts with Com service, etc. munist representatives, for which SEE: POL 17-8, Includes Independence Day 15-5 Constitution anniversary celebrations, Christmas and New Year's greetings between nations, etc. 15-6 Motional Symbols. Anthem. For commemorative celebrations and holidays Includes flag, seal, coat-of-arms, etc. not involving diplomatic relations, SES: CUL 6, 15-7 Church-State Relations 17-5 Arrival & Departure. Change in Status. General materials only. For political Notices sent or received concerning temporary activities and influence of religious groups absences from country, arrivals, departures, as non-party blocs, SEE: POL 13-6; for changes of rank, etc., of diplomatic and consular religious discrimination, SEE: SOC 14. personnel. 15-8 Official Language 17-6 Harassment Of a nation. Includes surveillance of diplomatic and consular personnel. 16 IMDEPEMDEMCE. RECOGNITION. Whether or not a country is to be recognized as 17-7 Foreign Mission Administration independent, self-governing, and its government Use for all material relating to administration politically acceptable, as well as actual and operation of foreign missions (e. g., site recognition. Includes initial celebration, acquisition for new chancery). For U.S. post messages of congratulation on independence and administration, SEE: Administration outlines. recognition of new countries. SEE: POL 17 for diplomatic and consular representation; 17-8 Contacts with Communist Representatives POL 17-4 for commemorative celebration messages. 18 PROVINCIAL, MUNICIPAL & STATE 17 DIPLOMATIC & CONSULAR REPRESENTATION GOVERNMENT Includes establishment, status, termination, Use for materials on the political affairs of persona non grata, and protocol. Appointment provinces, municipalities, and other political of diplomatic representative to an international subdivisions of countries. Includes tribal organization may be shown by treating the administration. Subdivide by name of province, organization as a country for filing purposes city, sheikdom, etc., if volume warrants. only. SEE: Administration outlines for administrative matters involving U.S. diplomatic 18-1 Elections and consular personnel. For election of state and local persons to national office, SEE: POL 14, 17-1 Acceptabifity & Accreditation Includes letters of credence and exequator. 19 GOVERNMENT OF DEPENDENCIES Includes administration of dependencies and 17-2 Immunities. Privileges. territories, relationship to mother country and Includes free entry and customs courtesies, self-determination. Also includes activities of such bodies as Caribbean Organization, South and denial, withholding, and restrictions Pacific Commission, and UN Trusteeship Council. re immunities and privileges. Also includes Subdivide by name of dependency, organization, travel restrictions. etc., if volume warrants. 17-3 Diplomatic & Consular Lists 19-1 Policy. Plans. Background. 19-2 Reports & Statistics 4/1/65 TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK POL 5) AFFAIRS & RELATIONS 19 GOVERNMENT OF DEPENDENCIES (Cont'd) 23 INTERNAl SECURITY. COUNTER-INSURGENCY. (Cant' d) 19-3 Organizations & Conferences 23-6 Agents 19-4 Agreements & Treaties Includes registration of foreign agents, bogus agents, and notification by agents 19-5 laws & Regulations representing foreign governments in U.S. 19-6 Elections 23-7 Infiltration. Subversion. Sabotage. 20 INTERIM CONTROl & SURVEillANCE 23-8 Demonstrations. Riots. Protests. Provided during transition period in which a Otber than those involving rebellion, for country is emerging from dependent to independent which SEE: POL 23-9. Includes disorders status. and violent acts, such as arson, bombings, stonings, shootings, and atrocities, as well 21 PEACE. NON-AGGRESSION. as passive opposition and non-violent Includes treaties of peace, friendship and amity, activities, such as picketing and petitions. general expressions of good will, anti-war Also includes suppression and control. treaties, and similar matters concerning the maintenance of peace and friendly relations. 23-9 Rebellion. Coups. also for peace petitions and organizations Includes any type of planned, attempted or except the UN, for which SEE: POL 3 or actual revolt and actions to suppress it. How other appropriate subject, and Communist fronts ever, where the rebellion is not short-lived posing as peace organizations, for which SEE: and involves military operations to any CSM 6. Subdivide by name of organization if significant extent, use POL 27. volume warrants. 23-10 Travel Control 22 INCIDENTS. DISPUTES. Use for material on travel controls of foreign Use only for material which cannot be filed under countries, both internal and external, which one of the more specific subjects elsewhere in are not concerned with alien applicants for this outline. For incidents and disputes involving U.S. vis as, U.S. visa reciprocity, or U.S. air space, territory, watets, and boundaries, travelers. For exit permits and other travel SEE: POL 31-1, 32-1, 33-4, 33-5 and 33-6. controls on (l) national of a foreign country applying for a U.S. visa, SEE: V-name; 23 INTERNAL SECURITY. COUMTE R-INSURGENCY. (2) U.S. citizen wishing to leave a foreign Includes program to strengthen internal defense country, SEE: PS 7-6 or PS-name; (3) alien as means of counteracting potential or actual leaving U.S., SEE: V-name; (4) effect on insurgency. U.S. visa operations or reciprocity, SEE: V 5; ( 5) effect on U.S. travelers, SEE: 23-1 Plans. Programs. PPT 7-1. For travel controls imposed on diplomatic and consular personnel, SEE: 23-2 Reports POL 17-2. 23-3 Forces. Organizations. 23-11 Travel Observation Organization, strength, capabilities, Use for reports on movement of people. coordination, and political reliability. Includes lists of travelers. 23-4 Espionage 24 SANCTIONS Use for policy of applying sanctions as a 23-5 laws & Regulations political consideration by UN, OAS, etc. For Includes laws and regulations controlling or specific type of sanction or bilateral action, banning Communist Party. SEE: FT 11 or POL 27-2. 25 (Reserved for future use) POL 6) RECORDS CLASSIFICATION HANDBOOK POL-POLITICAL AFFAIRS & RELATIONS 26 (Reserved for future use) 27 MILITARY OPERATIONS (Cont'd) 27 MILITARY OPERATIONS 27-10 Chemical & Germ Warfare Use for declared or undeclared warfare involving two or more nations, i.e., that in which 27-11 Guerrilla Warfare different nations attack one another, cross Includes counter-guerrilla activities. boundaries, etc., and for other kinds of armed conflict within a single country. Includes use of 27-12 War Crimes & Criminals military forces as a deterrent or to exert politi cal pressure, even though such forces are not 27-13 Neutrality engaged in combat. For rebellions and coups Use only for neutrality declarations and which involve some military action but are short related matters resulting from outbreak of war. lived in character, SEE: POL 23-9. 27-14 Truce. Cease-Fire. Armistice. 27-1 Invasion Includes agreements and their supervision by such bodies as UN Truce Supervisory 27-2 Blockade Organization (UNTSO) and Mixed Armistice Includes military quarantine. For relief to Commission (MAC). victims of blockade, SEE: POL 27-9. 27-15 Co suolties 27-3 Use of Foreign Country Forces When forces are used for purposes other than 28 GOVERNMENT OF OCCUPIED AREAS actual warfare, use appropriate subject (e. g., Subdivide by country or city if volume warrants. for quelling a rebellion, SEE: POL 23-9). For problem of access to Berlin growing out of occupation agreement, SEE: POL 38. 27-4 Use of International Forces Includes UN Emergency Forces. When forces 28-1 Policy. Coordination. Background. are used for purposes other than actual warfare, Includes relations between occupying powers, use appropriate subject (e. g., for quelling a military liaison, etc. rebellion, SEE: POL 23-9), 28-2 Reports 27-5 Show of Force Includes troop or ship movements as 28-3 Organizations & Conferences deterrent or to exert political pressure. Where Such as meetings of Commandants and their purpose of movement is in doubt, use DEF 6-12. deputies in I3erlin. 27-6 logi sties 28-4 Agreements & Treaties Relating to occupation. 27-7 Prisoners of War, Hostages. Civilian Internees. 28-5 laws & Regulations Includes treatment of, attempts to brainwash, exchange of, etc. For assistance to such 28-6 Occupation Farces persons, SEE: PS 7, 29 POLITICAL PRISONERS 27-8 looting Includes arrest, detention, expulsion, treatment, For restitution of looted cultural property, trials, amnesty, pardons, and executions. For SEE: CUL 10-1. consular assistance to citizens taken prisoner, SEE: PS 7, 27-9 War Damage. Relief. For claims and protection of U.S. interests resulting from war damage, SEE: PS 8-4. 4/1/65 RECORDS CLASS! FICA TION HANDBOOK POL 7) ITICAL AFFAIRS & LATIONS 30 DEFECTORS & EXPEllEES 32 TERRITORY. BOUNDAR! ES. (Cant' d) Use for materials on defector and expellee matters in general, such as asylum policy, and for 32-3 Partition of Territory materials on individuals in or from host country, often of importance or prominence in political, 32-4 Unification of Territories professional, or private life, who have been Includes reunification and merger. forced leave or who voluntarily leave their native country because of their political views. 32-5 Internationalization of Territory. Guaranties. Includes departure and arrival, request for and refusal or granting of asylum, and their political 32-6 Island Claims activities in behalf of their native country while in exile. Subdivide by name of individual if 33 WATERS. BOUNDARIES. volume warrants. For refugees as a social problem, SEE: REF outline; for visa matters 33-1 Boundary & International Rivers & Seaways concerning refugees and escapees, SEE: V Use for material on river boundaries and inter outline. national rivers flowing through or between countries, such as water diversion, water 30-1 rights, dam construction, bridges, sanitation, etc. Subdivide by name of river or seaway and 30-2 Exile Political Activities thereunder by case or project title as volume Includes political actions of exiles, such as warrants. anti-government declarations and propaganda, conspiracies, governments-in-exile, and 33-2 Boundary lakes opposition-in-exile. Subdivide by name of lake and thereunder by case or project title as volume warrants. 31 AIR SPACE. BOUNDARIES. Includes claims arising from the use of air 33-3 International Canals space, such as alleged or actual contamination Subdivide by name of canal and thereunder by of air over international boundaries, violations case or project title as volume warrants. of air boundaries, and similar matters. For international civil aviation and military defense 33-4 Territorial Waters matters, SEE: AV and DEF outlines. Includes contiguous zone, subadjacent seabed and subsoil, limits, baselines, right of 31-l Air Disputes. Violations. innocc>nt passage, fishing; and disputes, Includes alleged or actual unauthorized over violations, incidents, and claims, etc. flights. For authorized overflights, SEE: AV 15-1 and DEF 17-1. 33-5 Continental Shelf Includes drilling, rights of coastal states, 32 TERRITORY. BOUNDARIES. mineral and other non-living resources of the Includes international and national territorial seabed and subsoil, living sedentary organisms, matters. limits; and disputes, violations, incidents, and claims. 32-1 Territory & Boundary Disputes. Violations. Incidents. 33-6 High Seas Other than those involving air space or water, Includes freedom of navigation, piracy, right for which SEE: POL 31-1, 33-4, 33-5, and of hot pursuit, exploitation of the seabed, 33-6. Includes irredentism and territorial rights to lay cables and pipelines, rights to claims except island claims, for which SEE: fish on the high seas, detention of ships; and POL 32-6. For disputes which enlarge into disputes, violations, incidents, and claims. extensive military operations, SEE: POL 27. 32-2 Territory & Boundary Delimitation. Mapping. Includes demarcation. TL:RC- 4 POL (p. 8) RECORDS CLASSIFICATION HANDBOOK POL-POLITICAL AFFAIRS & RELATIONS 33 WATERS. BOUNDARIES.(Cont'd) 38 ACCESS TO BERLIN (Cont'd) 33-7 Free Access to Sea 38-2 (Reserved for future use) Right of innocent transit to and from the sea, through territories of other states, by land· 38-3 Organizations & Conferences locked countries. Includes such related matters SEE: POL 38-6 for quadripartite organizations as access to and use of ports, right to fly and communications net. maritime flags, right of transit states to protect their interests, etc. 38-4 Agreements & Treaties 33-8 law af the Sea 38-5 laws & Regulations Use only for materials of a general nature, such as conferences, agenda, summary reports 38-6 Quadripartite Organizations & Communications Net of meetings, which cannot be filed under the Includes military and political contingency more specific subjects in this outline. planning groups. 34 INTERNATIONAL BRIDGES & TUNNELS 38-7 (Reserved for future use) Use only for materials on international bridges and tunnels which do not relate to an inter 38-8 Harassments & Blockage of Access national river, for which SEE: POL 33-1, Use for general materials that cover more than one form of access or that are too general in 35 BOUNDARY COMMISSIONS nature to be filed under POL 38-9 through 38-12. Usc only for materials on the organization, Includes general materials on responses to and membership, meetings, and general activities countermeasures for contingencies. of international boundary commissions. Sub divide by name if volume warrants. Specific 38-9 Air Access case or project materials should be filed under Includes developments, contingencies, and appropriate subjects elsewhere in this outline. responses to contingencies. Subdivide as Allied Military or Allied Civilian as necessary. 36 (Reserved for future use) 38-10 Highway Access 37 (Reserved for future use) Includes developments, contingencies, and responses to contingencies. Subdivide as 38 ACCESS TO BERLIN Allied and non-Allied, including German Use only for access of Western and other nations civilian, as necessary. to Berlin by air, land, or water. Subdivide as Allied (Tripartite-France, UK, and US), West 38-11 Rail Access German, and others as necessary. For travel Includes developments, contingencies, and between East and West Berlin, the Wall, etc., responses to contingencies. Subdivide as SEE: POL 23-10. Allied and non-Allied, including German civilian, as necessary. 38-1 Policy. Plans. Background. Includes basic policy documents, policy 38-12 Waterway Access statements, historical studies, briefing Includes developments, contingencies, and materials, etc. responses to contingencies. - 4 RECORDS CLASSIFICATION HANDBOOK SCIENCE TABLE OF CONTENTS PRIMARY SUBJECT CODE SYMBOL ATOMIC ENERGY AE SCIENCE &. TECHNOLOGY SCI SPACE & ASTRONAUTICS SP - 4 U.S. INFORMATION AGENCY Manual of TRANSMITTAL LETTER : 538F Operations & Administration WASHINGTON, D.C. DATE: 21, 1965 PART III l. MATERIAL TRANSMITTED a. State/USIA Records Classific~tion Handbook which MOA III-Exhibit 620A. It contains the official file to be installed in USIA overseas establishments in accordance with instructions in USIA CA-2882, dated April 9, 1965 and Joint State/USIA CA-12994, dated June 4, 1965. The and procedures in the USIA Overseas Records Management Handboo1: (MOA III-600) will continue to apply to the records management program of USIA overseas establishments, for those portions referred to in the instructions contained in the attacriiDent to CA-2882. The Overseas Records Management Handbook will be amended to conform to those instructions as soon as possible. b. Cross-reference sheet which will provide Manual holders with a guide to the location of the Records 2. FILING INSTRUCTIONS FOR PART III a. For overseas offices maintaining a complete Y~nual - and destroy all but~ copy of Exhibit 620A (TL 1 s 715D & 422F). (One copy should be retained with the block of ect files for reference purposes.) Insert attached cross-reference sheet in the MOA immediately b. For handbook users - It is suggested that the Records cation Handbook, the Overseas Records Management Handbook ( Exhibit 620A), MOA III-600, CA-2882, April 9 and CA-12994, June 4, be filed in a three-ring binder so that all filing ons are available in one c. For domestic offices -Remove and destroy Exhibit 620A (TL 1 s 598D & 351F, 715D & 422F) and insert attached cross-reference sheet immediately following Section Agency offices a need for the Records Classification Handbook can obtain a from the Management Divi IOA/M. DISTRIBUTION: M-1 Domestic (TL and Cross-reference sheet only) M - Field Part III 621 MANUAL OF OPERATIONS & ADMINISTRATION 600 RECORDS MANAGEMENT (OVERSEAS) Section 620 STATE/USIA Records Classification Handbook (Cross-reference Sheet) The UNIFORM STATE/USIA RECORDS CLASSIFICATION HM~DBOOK (April 1965 edition) contains the official file system to be installed in USIA overseas establishments. Copies of this Handbook are being sent to all USIA overseas establish ments for the use of personnel whose duties involve record keeping respon3i bilities. It is not being sent automatically to domestic offices. Because of its bulk, and for convenient reference, offices receiving the Handbook should maintain it in a separate three-ring binder with other related materials as suggested in the Transmittal Letter. Domestic offices having a need for the Handbook can obtain a copy from the Management Division, IOA/M. TL-933D & 538F (6-21-65) RECORDS CLASSIFICATION HANDBOOK AE AE ATOMIC ENERGY Instructions Use for papers on in the field of atomic/ nuclear energy and for papers which are so that they cannot be filed under applications of such energy in other outlines. SEE: AGRICULTURE outline for use of atomic energy products in AID outline for grants or technical assistance involved in the Atoms for Peace program. HEALTH & MEDICAL CARE outline for material on radiation hazards, medical use of radioactive isotopes, and irradiation for food preservation purposes. DEFENSE AFFAIRS outline for atomic weapons matters and nuclear propulsion of submarines, vessels, etc. FUELS & ENERGY outline for industrial uses of nuclear energy. SPACE & ASTRONAUTICS outline for nuclear propulsion and other applications of atomic power in space exploration and travel. TRANSPORTATION outlines for nuclear propulsion in civil transportation. AE-ATOMIC ENERGY GENERAL POLICY. PLANS. 5 LAWS & REGULA TIOHS Use only for material which is so broad in content Use only for material which cannot be filed under that it cannot be filed under one of the more one of the more specific subjects in this outline. specific subjects in this outline. 6 PEACEFUL USES OF ATOMIC ENERGY 1-1 International Cooperation Usc only for materials which deal with peaceful uses in a general or collective way. For specific 2 GENERAL REPORTS & STATISTICS applications to agriculture, medicine, power, etc., Use only for material which cannot be filed under use appropriate subject outline. one of the more specific subjects in this outline. 7 VISITS. MISSIONS. 3 ORGANIZATIONS & CONFERENCES Use only for material which cannot be filed under 8 EXHIBITS. EXHIBITIONS. one of the more specific subjects in this outline. Subdivide by location if volume warrants. Subdivide by name of organization, and name, date, and location of conference, if volume warrants. 9 EDUCATION & TRAINING 4 AGREEMENTS Use only for material which cannot be Fled under one of the more specific subjects in this outline. AE (p. 2) RECORDS CLASSIFICATION HANDBOOK AE-A TOMIC ENERGY 10 RADIATION 11 RESEARCH & DEVELOPMENT (Cont'd) Use only for materials which deal with radiation in general. SEE: HLTH 10 for health aspects 11-2 Reactor Development and HLTH 16-1 for irradiation of foods. Subdivide by type if volume warrants. 10-1 Radiation of Solids 11-3 Laboratories Includes effect on plastics, damage to metals and alloys, etc. 12 NUCLEAR Ll ABILITY Policy and procedural material on nuclear 10-2 Radioactive Waste Disposal liability for incidents involving land-based Includes tank, sea, and ground burial. installations, nuclear-powered ships, etc. 11 RESEARCH & DEVELOPMENT 13 SAFEGUARDS Includes European Council for Nuclear Research. General material on safeguards to assure that special fissionable materials, other materials, 11-1 Isotopes Development services, equipment, facilities, and information are not used to further any military purpose. SEE: FT 18 for control of armaments, atomic items, and technical data; STR outline for export control of items to Communist countries; HLTH 10 for protection against radiation. 4/1/65 CLASSIFICATION HANDBOOK SCI SCIENCE & TECHNOLOGY SCI Instructions Use for papers which concern exploratory, basic research in the sciences, international cooperation, scientific manpower, technological developments of a general nature, and similar matters. The subject breakdowns (SCI 1 through 14) are for use in filing papers of a general nature. The which follow (SCI 20 through 64) are intended for use in arrang- papers on particular sciences. SEE: INDUSTRIES & COMMODITIES outline for matters which pertain to applied research and development in the industrial world and for the manufacture of scientific instruments and equipment. AGRICULTURE, FUELS & ENERGY, PETROLEUM and other outlines on certain major industries for research and technology as applied to these industries. ATOMIC ENERGY outline for atomic/nuclear basic research and development. SPACE & ASTRONAUTICS outline for space research, exploration and travel. DEFENSE AFFAIRS outline for military research and develop ment, including armaments. SCI-SCIENCE & TECHNOLOGY GENERAL POLICY. PROGRAMS. 4 AGREEMENTS Usc only for material which is so broad in content Use only for material which cannot be filed under that it cannot be filed under one of the more one of the more specific subjects in this outline. specific subjects in this outline. 5 LAWS & REGULATIONS 1-1 International Cooperation Use only for material which cannot be filed under Includes World Data Centers. Indicate specific one of the more specific subjects in this outline. period of each International Geophysical Year (!GY). 6 ASSISTANCE TO SCIENTISTS Other than obtaining of visas, for which SEE: 2 GENERAL REPORTS & STATISTICS V outline. Use only for material which cannot be filed under one of the more specific subjects in this outline. 6-l Grants All types. Subdivide by type and/or name. 2-1 Scientific-Economic Reports 7 VISITS. MISSIONS. 3 ORGANIZA TIOHS & CONFERENCES Subdivide by name of organization and name, date, 8 EXHIBITS, FAIRS, & EXPOSITIONS and loc,tion of conference if volume warrants. Subdivide by location if volume warrants. Cross reference to appropriate subjects in this outline when desirable because of nature or 9 SCIENCE EDUCATION & TRAINING importance of organization or conferencee TL:RC- SCI (p. 2) RECORDS CLASS IF ICA T_I_ON_H_A_N_D_B_OO_K______ SCI-SCIENCE & TECHNOLOGY 10 SCIENTIFIC INFORMATION 12 SCIENTIFIC MANPOWER Exchange, translation, etc. For exchange of military information, SEE: DEF 10. 13 RESEARCH LABORATORIES & CENTERS Physical facilities only. 11 RESEARCH For scientific research in general. 14 AUTOMATION Use only for material on automation in general. 11-1 Area Research Programs For application to specific subject matter fields Use for research programs and expeditions (e.g., industry, records, etc.), see appropriate centering on given geographic regions which subject outline; for effects on labor, SEE: involve a number of scientific fields (e,g,, LAB 13-1. Arctic, Antarctic, Arid Zones, etc). Sub divide by region or name of program if volume 15-19 (Reserved forfuture use) warrants. The following subjects are for filing material on a particular branch of science or scientific research, including any expeditions involved: 20 PHYSICAL SCIENCES 29 MATHEMATICS Use only for general material which cannot be Includes arithmetic, trigonometry, calculus, filed under a more specific science shown below. special functions, probability, statistical mathematics, set theory, Theory of Games, Theory 21 ASTRONOMY of Nimbus, topology. Includes astrophysics, cosmology, planetary and stellar dynamics, celestial mechanics, and 30 METEOROLOGY radio astronomy. Study of the atmosphere and its phenomena. Includes climatology. 22 CHEMISTRY Includes physical inorganic, analytical, organic 31 OCEANOGRAPHY and colloidal chemistry. 32 PALEONTOLOGY 23 CRYSTALLOGRAPHY Study of ancient life forms. 33 PHYSICS 24 GEOCHEMISTRY Includes mechanics of solids, fluids, and gases, Study of the chemical composition of earth's sound, optics and heat. For molecular, atomic or crust. nuclear physics, SEE: AE outline, 25 GEOGRAPHY.CARTOGRAPHY. 34 SEISMOLOGY 26 GEOLOGY 35 WEIGHTS & MEASURES. TIME. Includes calendar reform. 27 GEOPHYSICS 36 STATISTICS 28 HYDROLOGY Study of the properties, distribution and sources 37-39 (Reserved for future use) of water. Includes hydrography. - 4 SCI 3) SCI-SCIENCE & TECHNOLOGY 40 BIOLOGICAL SCIENCES 50 ENGINEERING for biological sciences not shown below, For engineering industry or profession, SEE: biophysics, biochemistry, etc. SEE: INCO (AL). HLTH outline for practice of medicine and medical science~ 51-59 (Reserved for future use) 41 BIOLOGY 60 SOCIAL SCIENCES evolution, genetics, microbiology. 61 ANTHROPOLOGY 42 BOTANY 62 ARCHAEOLOGY ZOOLOGY 63 SOCIOlOGY 44-49 future 64 PSYCHOLOGY The breakdowns may be used to subdivide any of the above sciences if volume warrants: -4 Conferences TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK SP (p. 1) SPACE & ASTRONAUTICS Instructions Use for papers having to do with the exploration of space, the vehicles and facilities involved in space research and travel, international considerations of space problems and uses, space law, and claims, actual space "shots," and the comparative progress of nations in space science and technology and the application thereof. SP SEE: DEFENSE AFFAIRS outline for the uses of space, military rockets and missiles, etc. TELECOMMUNICATIONS outline for commercial space communications matters. SP-SPACE & ASTRONAUTICS GEHERAL POLICY. PLANS. COORDINATION. 9 SPACE EDUCA TIOH & TRAINING Use only for material which is so broad in content that it cannot be filed under one of the more 10 SPACE FLIGHT & EXPLORA TIOH specific subjects in this outline. Manned and unmanned projects. Includes lunar, interplanetary and interstellar flight; placing of 1-1 lnternati on a I Cooperation spacecraft in orbit around moon, etc.; obtaining of data on properties of interplanetary space, ? GENERAL REPORTS & STATISTICS cosmic rays, solar storms, surface and composition Use only for material which cannot be filed under of planets; placing of instruments and man on the on(' of the more specific subjects in this outline. earth's neighboring bodies; and extraterrestrial bases. Subdivide by name of project if volume 3 ORGANIZATIONS & CONFERENCES warrants (e.g., Project Gemini, Project Apollo). Use only for materials which cannot be filed under Includes special types of spacecraft, such as the one of the more specific subjects in this outline. X-15 and Dyna-Soar. Subdivide by name of organization and name, date, and location of conference if volume warrants. 10-1 Astronauts. Cosmonauts. Use only for papers about them as persons. 4 AGREEMENTS Use only for material which cannot be filed under 11 RESEARCH & DEVELOPMENT one of the more specific subjects in this outline. Use only for material too general in nature to be filed under more specific subjects in this outline. 5 LAWS & REGULATIONS Use only for material which cannot be filed under 12 SATELLITES one of the more specific subjects in this outline. Arrange by type and/ or by common designation (e.g., Echo I, Explorer Ill, Sputnik I, etc.) if 6 PEACEFUL USES OF SPACE volume warrants. For military uses, SEE: DEF 20. Use only for materials which deal with peaceful uses in a general or collective way. For specific 12-1 Communications Satellites peaceful uses, see subjects elsewhere in this SEE: TEL 6 for commercial aspects, in outline. For military uses, SEE: DEF 20. cluding allocation of frequencies, private OW!H.:"f~hip, etc. 7 VISITS 12-2 Navigational Satellites 8 EXHIBITS. EXHIB.ITIOHS. Subdivide by location if volume warrants. 12-3 Weather Satellites RECORDS CLASSIFICATION HANDBOOK SP-SPACE & ASTRONAUTICS 12 SATELLITES (Cont'd) 14 BALLOONS Used in space research and development. For 12-4 Scientific Satellites balloon satellites, SEE: SP 12. Includes satellites used for solar, geophysical, and astronomical observations. 15 SPACE VEHICLE TRACKING Use for tracking station operations. For base 12-5 Reconnaissance Satellites agreements involving tracking stations, construction of facilities and manning of 13 ROCKETS. BOOSTERS. military bases, SEE: DEF 15. Arrange by type (e. g., Sounding Rockets, Launching Rockets) and/or common designation 16 FRAGMENTS. UNIDENTIFIED FLYING OBJECTS. (e.g., Argo D-8, Thor-Able, Juno II, etc.) if volume warrants. 4/1/65 TL:RC- 4 ------RECORDS CLASSIFICATION HANDBOOK SOCIAL TABLE OF PRIMARY T CODE SYMBOL HEALTH & MEDICAL CARE HLTH REFUGEES & MIGRA TlON REF SOCIAL CONDITIONS soc RECORDS FICATION HANDBOOK HLTH HUH HEALTH & MEDICAL CARE Instructions Use for papers on health and medical care programs of a national or international nature. This includes surveys and to health conditions throughout the the establishment and maintenance of health services and measures for the and eradication of u"'""c'"'"''"' and food products; and programs and and to the from the effects of atomic radiation. SEE: SOCIAL CONDITIONS outline for vital statistics, social welfare services, and disaster relief other than in REFUGEES & MIGRATION outline for medical care of refugees in camps and centers. AID outline for technical assistance in health and medical care. PERSONNEL outline for health and medical matters to U.S. Government HL TH-HEAL TH & MEDICAL CARE GENERAl POLICY. PlANS. 7 VISITS Use only for material which is so broad in content that it cannot be filed under one of the more specific 8 DISEASES & CONDITIONS subjects in this outline. Other than those from atomic radiation, for which SEE: HLTH 10. Subdivide by type (e. g., malaria, 2 GENERAL REPORTS & STATISTICS polio, etc.) if volume warrants. Use only for material which cannot be filed under one of the more specific subjects in this outline. 8-1 Diagnosis & Treatment 3 ORGANIZATIONS & CONFERENCES 8-2 Prevention. Control. Eradication. Use only for materials which cannot be filed under Other than epidemics, for which SEE: one of the more specific subjects in this outline. HL TH 8-3. Subdivide by name of organization, such as WHO, and name, date, and location of conference, if 8-3 Epidemics volume warrants. For other types of disasters and disaster relief, SEE: SOC 10. 4 AGREEMENTS Use only for material which cannot be filed under 9 MEDICAl EDUCATION & TRAINING one of the more specific subjects in this outline. Use for medical students, interns, nurses, etc, For grantees and exchange visitors, SEE: EDX 5 lAWS & REGULATIONS outline; for training of the public in health matters, Use only for material which cannot be filed under SEE: HLTH 14-1. one of the more specific subjects in this outline. 6 INTERNATIONAL HEALTH PROGRAMS Subdivide by specific projects, such as Medico, Project Hope, etc., if volume warrants. Includes world health surveys. TL:RC- 4 HL TH (p. 2) RECORDS CLASSIFICATION HANDBOOK Hl TH-HEAl TH & MEDICAl CARE 10 RADIATION HAZARDS & EFFECTS 14 HEAlTH & MEDICAl SERVICES (Cont'd) Use for health aspects of pollution of air and water by atomic radiation; environmental 14-7 Health & Medical Plans radioactive contamination; and radiation injuries Use for medical care plans, hospitalization and and treatment. For irradiation of food for medical insurance. For social insurance, SEE: preservation purposes, SEE: HLTH 16-1; for LAB 16; for Government employee health pro radioactive waste disposal, SEE: AE 10-2. gram, SEE: PER 14. 10-1 Fall out 15 SANITATION & HYGIENE Subdivide by type and name of project if volume 10-2 Protection warrants. SEE: AID 8-5 for technical assistance Includes protective standards and control. projects. 11 RESEARCH 15-1 Inspection. Quarantine. Use only for materials which pertain to medical Use for inspection and quarantine matters within research plans and programs of a broad, com or required by a country, including disinfecting prehensive nature which cannot be filed under of planes, vessels, etc. SEE: FT 15 for more specific subjects in this outline, such as quarantine regulations affecting entry of meat, food and nutrition (HL TH 16), diseases and condi live animals and plants. tions (HLTH 8), or radiation hazards (HLTH 10), etc. 15-2 Sewage Disposal & Treatment 12 MEDICAl BANKS 1S-3 Pollution. Purification. Blood, tissue, bone, eye, etc. Other than pollution by radiation, for which SEE: HLTH 10. Subdivide by air, water, 13 PHYSICAl FITNESS etc., if volume warrants. Includes fluorination. 14 HEAlTH & MEDICAl SERVICES 15-4 Extermination of Vermin Both public and private. For medical examination Includes insects, small animals, and birds as of visa applicants, SEE: V 24; for sanitation and disease carriers. hygiene, SEE; HLTH 15. 16 FOOD&NUTRITION 14-1 Public Health Education & Training As health factors. Includes diet adequacy, caloric Use only for education and training of public intake, vitamins and other dietary supplements, on health matters, first aid, etc. Includes food additives, research in the food and nutri- exhibits. tion fields, etc. Subdivide by type of food if volume warrants. For food and drug laws and 14-2 Medical Treatment. Rehabilitation. regulations, SEE: HLTH 17; for national and Includes surgery, dentistry, optometry, etc., world food supply, SEE: AGR 15; for technical and rehabilitation of physically-handicapped. assistance projects, SEE: AID 8-5; for economic aspects of food (e.g., production and consumption 14-3 Nursing data, manufacturing industries, etc.), SEE: INCO For nurses' training, SEE: HL TH 9. (AL); for food donations under PL 480, SEE: SOC 9 and 10 or AID 15-9 and 15-10. 14-4 Mental Health 16-1 Food Preservation. Irradiation. 14-5 Maternal & Child Health Includes use of radiation to preserve grains and other raw food materials, to prolong the 14-6 Hospitals. Clinics. laboratories. life of shelf foods, and to disinfestate foods. Includes health centers, sanatoriums, laboratory services, supplies, and equipment, etc. 17 FOOD & DRUG lAWS & REGUlATIONS For trade aspects, SEE: FT 17. TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK REF (p. 1) REFUGEES & MIGRATION Instructions REF Use for papers on the policy, plans, legislation, and program operations for handling escapees, and displaced persons as a social welfare problem. This includes the international and conferences and governmental agencies concerned with refugee matters, the activities of the voluntary agencies, and the efforts of reception centers and camps to assist and care for the refugees until they can be re find jobs and become self-supporting in their new environment. Assistance provided to refugees under various aid programs is also included. SEE: POLITICAL AFFAIRS & RELATIONS outline for material on individual defectors, and emigres who have been forced to leave or have left their native country because of their political views. Such persons are usually prominent in political, professional, or private life and granting them asylum constitutes a rather than social problem. SOCIAL CONDITIONS outline for material relating to population shifts and discrimination towards and persecution of minorities, including racism, anti-Semitism, genocide and mass deportation. LABOR & MANPOWER outline for matters concerning migrant labor. REF-REFUGEES & MIGRATION GENERAL POLICY. PLANS. 7 ELIGIBILITY CRITERIA Includes government policy on granting asylum to For refugee classification and status under refugees and escapees, assisting them in resettle specific refugee legislation. For refugees as a ment, and providing interim care. special visa category, SEE: V 29-8. 2 GENERAL REPORTS & STATISTICS 8 REGISTRATION & SCREENING Includes surveys and analyses of refugee population and problem, statistical data, etc. 9 CAMPS. CENTERS. Includes centers established to process refugees 3 ORGANIZATIONS & CONFERENCES and camps to care for them until resettlement or Except voluntary agencies, for which SEE: REF 6. integration. Subdivide by name of camp or center Subdivide by name if volume warrants. and location if volume warrants. 4 AGREEMENTS 10 CARE & MAINTENANCE Does not include contracts with voluntary agencies, Subdivide by type of assistance if volume for which SEE: REF 6. warrants. 5 lAWS & REGULATIONS 10-1 Education & Training Use for laws and regulations governing operation Includes language and vocational training. of refugee program, including parole authority granted to Attorney General. 10-2 Medical Care. Rehabilitation. 6 VO WNT ARY AGENCIES 10-3 Housing Use for participation of voluntary agencies in refugee program, including contracts and relations 10-4 Food with agencies. Subdivide by name of agency if volume warrants. TL:RC - 4 REF (p. 2) RECORDS CLASS IF ICA TION HANDBOOK REF-REFUGEES & MIGRATION 10 CARE & MAitHENAHCE (Cont'd) 11 REESTABLISHMENT (Cont'd) 10-5 Clothing 11-2 Resettlement Settlement of refugees in new homes, etc. 10-6 Financial Assistance 11-3 Integration 10-7 Employment Into local environment. Includes help in locating employment. 12 REPATRIATION 11 REESTABLISHMENT Use only for repatriation of refugees. For repatriation as a factor in retaining or resuming 11-1 Movement citizenship, SEE: PPT 9-26; for financial Policies and procedures for the movement of assistance to citizens for repatriation purposes, refugees, negotiations and arrangements SEE: PS 7-6. for all transportation needs, coordination of movements, and related matters. Includes movement requests and costs. TL:RC- 4 HANDBOOK soc 1) SOCIAL CONDITIONS Instructions Use for papers on social conditions, customs and problems, plans for and effects of social deveiopment, and social welfare services provided by public and private soc organizations. This outline covers population statistics and growth problems; human rights, including the status of women and protection of the rights of minority groups; and race relations involving discrimination, persecution, genocide, and other forms of race prejudice. SEE: ECONOMIC AFFAIRS (GEN.) outline for living standards and living conditions, including prices, cost of land use and reform, etc. AID outline for technical assistance of community or rural development REFUGEES & MIGRATION outline for refugees, escapees, and displaced persons as a social welfare problem. HEALTH & MEDICAL CARE outline for international health program, public health services provided to improve and protect health of the population, and medical assistance rendered in epidemics. CULTURE outline for a nation's culture, cultural development and conflicts, etc. EDUCATION outline for educational trends, and development. LABOR & MANPOWER outline for matters regarding social retirement and pensions. SOC-SOCIAL CONDITIONS GENERAL POLICY. PLANS. 4 MANNERS & CUSTOMS Use only for material which is so broad in content SEE: SOC 14 for human rights; SOC 15 for status that it cannot be filed under one of the more of women, SOC 16 for rights of children, etc. specific subjects in this outline. 4-1 Marriage & Oivorce 2 GENERAL REPORTS & STATISTICS For marriage of u.s. citizens abroad, SEE: Use only for material which is so broad in content PPT 13. that it cannot be filed under one of the more specific subjects in this outline. 4-2 Family life 2-1 Socio-Economic Reports 5 LAWS & REGULATIONS Use only for material which is so broad in content Socio· Political Reports that it cannot be filed under one of the more specific subjects in this outline. 3 ORGANIZATIONS & CONFERENCES Use only for material which is so broad in content 6 SOCIAL DEVELOPMENT that it cannot be filed under one of the more Use for social improvement in life of people, specific subjects in this outline. Includes UN including effects of industrialization and Social Commission and ECOSOC's social urbanization, rural and community development, programs, Red Cross organization and conferences, etc. Subdivide by type if volume warrants. etc. 165 soc (p. 2) RECORDS CLASSIFICATION HANDBOOK SOC-SOCIAL CONDITIONS 6 SOCIAL DEVELOPMENT (Cont'd) 10 DISASTERS & DISASTER RELIEF Use for emergencies affecting large masses of 6-1 Social Strata people on either a short-term or prolonged basis, Class structure of society and levels of social such as in famines, droughts, earthquakes, development. floods, fires, tornadoes, typhoons, etc., and for assistance and relief rendered by the Red Cross 6-2 Urbanization or other organizations in this connection. Sub Includes city planning and urban renewal. divide by type of disaster and location if volume For technical assistance projects, SEE: warrants. For epidemics, SEE: HLTH 8-3; for AID 8-9. relief to war victims, SEE: POL 27-9; for assistance to U.S. citizens involved in disasters 6-3 Housing abroad, SEE: PS 7-6, except aircraft accidents, Use for social effect of improved housing on for which SEE: PS 12. population and need for more adequate housing. SEE: INCO (AL) for housing as an 11 PUBLIC SAFETY & LAW ENFORCEMENT industry. Use for various types of crimes and measures taken by law enforcement agencies to protect and 6-4 Industrialization & Technology, Effect of preserve public order and safety. Includes criminal code and crime incidence. Subdivide by 6-5 Community Development type of crime if volume warrants. SEE: POL 27-12 Use for matters other than those pertaining for war crimes and criminals. For juvenile delin to projects carried out under technical as quency as a social problem, SEE: SOC 8-1; for sistance programs, for which SEE: AID 8-8. suppression and control of political demonstrations, 7 VISITS riots, etc., SEE: POL 23- 8. 8 SOCIAL PROBLEMS 11-1 Crime Prevention Use for social ills and problems other than crimes, Includes regulation and control of firearms for which SEE: SOC 11. Includes "social for this purpose. defense", e.g., efforts to prevent and overcome problems. 11-2 Police System Non-political matters only. Includes 8-1 Juvenile Delinquency INTERPOL. For police as a component of internal security forces, SEE: POL 23-3. 8-2 Illegitimacy For their participation in suppressing riots, For problem involving military personnel, SEE: coups, etc., SEE: POL 23-8 and 23-9. DEF 15-6; for nationality of children born out of wedlock, SEE: PPT 9-4. 11-3 Prosecution Includes criminal courts and sentencing of 9 SOCIAL WELFARE SERVICES criminals. Includes charities and philanthropic activities. Does not include disaster relief, for which SEE: 11-4 Correction. Punishment. Rehabilitation. SOC 10. Subdivide by type of service or project Includes prisons, reformatories, penal colonies, if volume warrants. etc. 9-1 Social Workers' Education & Training 11-5 Traffic in Narcotics Use for crime and law enforcement aspects 9-2 Welfare Agencies only. Includes specific violations, suspects, Public and private organizations engaged in arrests, prosecution, etc. SEE: !NCO-Drugs social welfare work. Subdivide by name of organ· for manufacture, licit trade, smuggling, etc.; HLTH 8 ization if volume warrants. for use of narcotics for medicinal purposes. 11-6 Traffic in Persons 4/1/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK soc 3) SOC-SOCIAL CONDITIONS 11 PUBLIC SAFETY & LAW ENFORCEMENT 14 HUMAN RIGHTS. RACE RELATIONS. (Cant' d) (Cont'd) 14-3 Organizations & Conferences 11-7 Traffic in Obscene Material Except NGO's, for which SEE: SOC 14-6. Includes pornography. Subdivide by name if volume warrants. 12 RELIGION 14-4 Conventions. Declarations. Use for religious beliefs and sects, moral rearmament program, etc. Subdivide by religion, 14-5 laws & Regulations sect, or organization if volume warrants. SEE: POL 15- 7 for church- state relations; SOC 14 14-6 Nongovernmental Organizations for religious discrimination. Subdivide by name if volume warrants. 12-1 Churches. Sects. 14-7 Genocide. Mass Deportations. Includes clergy, priests, nuns, etc. 14-8 Captive Peoples. Slavery. 12-2 Missionaries Use for social aspects only. For labor SEE: PS 7 for protection of missionaries aspects, SEE: LAB 10. serving abroad. 14-9 Statelessness 12-3 Atheism. Secularism. 15 STATUS OF WOMEN 12-4 Includes political and civil rights, economic Includes witchcraft, black magic, etc. opportunities, family status and rights, educational opportunities, etc. 13 POPULATION Use for population statistics and problems, 15-1 General Policy. Plans. demographic policies and trends, etc. Subdivide Includes position papers. by types, races or nationalities if volume warrants. 15-2 General Reports & Statistics 13-1 Population Shifts 15-3 Organizations & Conferences Use for extent and nature of population shifts. Except NGO's for which SEE: SOC 15-6. Subdivide by name if volume warrants. 13-2 Census. Vital Statistics. For services performed by U.S. consular 15-4 Conventions. Declarations. on behalf of the U.S. Census Bureau, SEE: PS 11; for reports of birth and death 15-5 laws & Regulations U.S. citizens abroad, SEE: PPT 12 and PS 9, respectively. 15-6 Nongovernmental Organizations Subdivide by name if volume warrants. 13-3 Growth. Decline. Includes birth control and family planning as 16 CHILDREN. YOUTH. means of coping with overpopulation. Includes White House Conference on Children and Youth, protection of children's rights. 14 HUMAN RIGHTS. RACE RELATIONS. For child labor, SEE: LAB 10; for youth and Includes prevention of discrimination, apartheid, other exchange programs, SEE: EDX outline; protection of minorities, segregation, and for social problems, such as juvenile delinquency, desc•gregation. Subdivide race, group, or etc., SEE: SOC 8. type of discrimination (e. g., employment, education, religion, political rights, etc.). 17 POST -WAR RECONSTRUCTION 14-l General Pol 18 CEMETERIES Includes position papers and briefing papers. Other than military, for which SEE: DEF 6-10. 14-2 General Reports & Statistics Includes yearbook. TL:RC- 4 /65 RECORDS CLASSIFICATION HANDBOOK SPECIAL INSTRUCTIONS TABLE OF CONTENTS COMMERCIAL OFFICERS PEACE CORPS REPRESENTATIVES 4/1/65 10 SPECIAL INSTRUCTION INTERNATIONAL ORGANIZATIONS AND CONFERENCES This special instruction for arranging papers on international organizations and conferences should be used when: 1. An office has a primary interest in or responsibility for handling one or more particular international organizations and/or conferences and, therefore, accumulates too large a volume of papers to be filed adequately under the subjects within any single outline in the handbook. Use of this special in struction will enable the office to maintain a separate file on a specific organization or conference, providing subject matter coverage for both administrative and substantive program material. 2. An office has a primary interest in the organization and administrative operations of an international organization or conference rather than in its substantive program and, therefore, has need for administrative subjects which are not adequately provided for in the Administration or other subject outlines of the Handbook. 3. An international organization is of a multi-purpose nature and, therefore, papers concerning it cannot properly be filed under the subjects within a single out line (e.g., UNESCO, ECOSOC, etc.). Method of Arrangement Papers should be arranged by name of the organization or conference, subdivided by the appropriate standard administrative subjects listed in this special instruction and program subjects selected from any outlines in the handbook. Where the abbreviated title of the organization is well-known, its full name need not be written out on the folder labels. Normally the administrative folders, if any, should precede the program subject folders. The latter should be arranged by broad subject category (e.g., ECONOMIC, POLITICAL & DEFENSE, etc.) and thereunder alphabetically by code symbol (see Exhibit on page 2). Where volume warrants, the papers relating to a subordinate element of an organization (e.g., Executive Board, committee or working group, etc.) may be subdivided by the standard administrative subjects. Papers may be further subdivided by the specific session of an international organization or conference of a continuing nature. Example: - 4 10 (p. 2) RECORDS CLASSIFICATION HANDBOOK -----~ ~~~-~-~-~-- ORGANIZATION FILE EXHIBIT RECORDS CLASSIFICATION HANDBOOK 10 (p. 3) LIST OF ADMINISTRATIVE SUBJECTS ADMINISTRATION (GENERAL) 5 LAWS. LEGISLATION. Use only for general material which cannot be filed Includes enabling legislation. under one of the more specific subjects in this list. 5-1 Participation Authority 1-1 Policy. Plans. Coordination. Includes treaties, agreements, laws, etc., re U.S. Includes relationships with other international participation in international organizations. For organizations and government agencies which do staff study recommending U.S. participation in not pertain solely to a substantive program which specific conference, SEE; 22-1. should be filed subjectively. Subdivide by name of organization or agency if volume warrants. 5-2 Charter. Constitution. For relations with nongovernment organizations, Includes amendments. SEE: 16-6. 6 MEMBERSHIP. ASSOCIATION. 1-2 Instructions. Position Papers. Includes consultative status. Includes instructions to Chairman of USDEL or U.S. Representative stating U.S. position or 6-1 Invitation. Acceptance. policy on subject matter of meetings. 6-2 Withdrawal. Exclusion. 2 REPORTS Use only for reports of a general nature that can 7 VISITS not be filed under more specific subjects in this By delegates or staff of international organizations, list. Includes annual reports of UN specialized including travel restrictions imposed on them. Also agencies and other organizations and conferences. includes visits to UN and other organizations. For USDEL report, SEE: 22-1; for financial and audit reports, SEE: 10; for publications prepared 8 STRUCTURE & FUNCTIONS for public consumption, SEE: 16-2. Includes background history of organization, objec tives, transfer of functions, reorganization, elec 3 MEETINGS. SESSIONS. tions, etc. Subdivide by organizational element if Includes notices of meetings to be held, invitations volume warrants. to attend, organization of meeting, etc. For meetings of USDEL, SEE: 22-1. 8-1 Director General 3-1 Agenda 8-2 Executive Board. Council. Includes proposals to be taken up at meetings. Includes Board of Governors or other execu- Copies of agenda items may be filed subjec tive organizational elements, membership slates, tively if desired. questions concerning enlargement of bodies, geo graphical representation, etc. 3-2 Minutes Includes verbatim transcript and summary 8-3 Secretariat record of meetings. Includes Secretary General. For staffing, SEE: 12. 3-3 Nan-Participation By members who voluntarily fail to attend 8-4 Committees. Working Groups. or vote. Subdivide by name if volume warrants. 3-4 Cal end or of Meetings 8-5 Procedures Includes rules of procedure, terms of reference, 4 AGREEMENTS precedent practices, etc. For voting procedures, Use for agreements of a general nature that SEE: 8-7. cannot be filed under more specific subjects in this list. Includes agreements between UN and its specialized agencies. TL:RC- 4 10 (p. 4) RECORDS CLASSIFICATION HANDBOOK 8 STRUCTURES & FUNCTIONS (Cont'd) 12 PERSONNEL (Cont'd) 8-6 Officers 12-4 Health & Welfare Other than those provided for under 8-1 thru 8-4 Includes pension plan, fringe benefits, etc. above. 12-5 Employee Relations & Services 8-7 Voting Includes employee passes except identification Includes procedures, voting record, etc. cards, for which SEE: 12-6. 9 SEAL FLAG. 12-6 Security. loyalty. Includes anthem, emblem, etc. Includes clearances, identification cards, etc. 10 BUDGET & FINANCE 12-7 Geographic Distribution Includes financial regulations, accounting and Of personnel. disbursing, financial and audit reports, etc. 12-8 (Reserved for future use) 10-1 Budget Estimates Includes review and hearings. 12-9 Training Includes UN internships, UN Institute of Train 10-2 Financial Plans ing and Research, etc. 10-3 Appropriations. Funds. 13 COMMUNICATIONS & RECORDS Includes bonds, working capital fund, etc. Except documents, for which SEE: 14. 10-4 Contributions 13-1 Periodic Summary Telegrams Includes scale of assessments, cost-sharing formulae, collection and payment, etc. Sub 13-2 language & Interpretation divide by "Assessed" and "Voluntary" con tributions if volume warrants. 14 DOCUMENTS Use only for corrections, copy requirements, 10-5 Rates of Exchange reproduction and distribution, etc. Sets of number ed conference documents should be filed separately. 11 BIOGRAPH IC INFORMATION For language requirements, SEE: 13-2. Other than that included in personnel folders. 14-1 Proceedings 12 PERSONNEL Includes staff lists and regulations, Secretariat 14-2 Resolutions staffing, contract personnel, etc. Subdivide by Other than those filed subjectively. type of personnel if volume warrants. For privi leges and immunities, SEE: 27; for honors and 15 SPEECHES decorations, SEE: 28. Copies may be filed subjectively if desired. 12-1 Employment 16 PUBLIC INFORMATION Includes applicants, appointment, assignment, Use for general information program and relations examination, recruitment, and termination of with public. employment. For loyalty, SEE: 12-6; for geographic distribution, SEE: 12-7. 16-1 Press Includes relations with press, accreditation 12-2 (Reserved for future use) of correspondents, press releases, etc. 12-3 Compensation 16-2 Publications Includes salary, allowances, taxation problems, Except reports, for which SEE: 2. etc. For honoraria, SEE: 31; for indemnities, SEE: 29. TL:RC- 4 R HANDBOOK 10 16 PUBLIC INFORMATION (Cont'd) 22 DELEGATIONS. REPRESENT ATIVES.(Cont'd) 16-3 Visuals 22-2 Foreign Country Delegations. Representatives. Includes photographs, posters, exhibits and dis plays, etc. 22-3 Lists af Delegates. Representatives. 16-4 Radio & TV 23 OBSERVERS Use for official observers assigned to organization 16-5 Public Inquiries & Opinion by non-member nations. Includes requests for information, publications, etc., popular comment; petitions and polls. 24 PARTICIPANTS Includes question of principles and rules relating 16-6 Nongovernmental Liaison to participation without vote in discussions on Includes relations with citizen groups and specific items by non-member nations, private private organizations. Subdivide by name if organizations, or individuals as petitioners. volume warrants. For consultative role of NGO's, SEE: 25. 25 NONGOVERNMENTAL ORGANIZATIONS Includes private organizations which are inter 17 BUlL DINGS & GROUNDS national in character and are granted consultative Includes selection and acquisition of site, con status in order to present their views before inter struction of headquarters building, assignment of national organizations. Subdivide by name if space, etc. volume warrants. For liaison with NGO's for public information purposes, SEE: 16-6. 17-1 Headquarters Site. Building. 26 PROTOCOL 17-2 Regional Offices 27 PRIVILEGES & IMMUNITIES 17-3 Conference Site Includes commissary and PX privileges, free entry, tax exemption, etc., accorded delegates, 17-4 Office Space Secretariat staff, NGO's, and correspondents. For travel restrictions imposed by host country, 17-5 Physical Security SEE: 7. Subdivide by name and/or location of building if volume warrants. 28 HONORS & DECORATIONS 18 EQUIPMENT, SUPPLIES & SERVICES 29 INDEMNITIES Includes discussion of and action on payment for 19 TRAVEL & TRANSPORTATION loss or injury incurred while serving with UN. Use for administrative aspects only. For visits by delegates or staff, SEE: 7. 30 HOLIDAYS. ANNIVERSARIES. Includes commemorative celebrations, UN Day, 20 HOTEL & HOUSING ACCOMMODATIONS etc. 21 ENTERTAINMENT. HOSPITALITY. 31 HONORARIA Includes fees to special rapporteurs and members 22 DELEGATIONS. REPRESENTATIVES. of certain UN bodies. Includes credentials. 22-1 U.S. Delegati on. Representatives. Includes staff studies re U.S. participation, approval of USDEL, letter to President, report of USDEL, etc. For instructions to USDEL Chairman or U.S. Representative, SEE: 1-2. TL RECORDS CLASSIFICATION HANDBOOK CF (p. 1) SPECIAL INSTRUCTION CF "'CRISIS" FILES Certain desk offices accumulate large quantities of papers during a prolonged crisis in one of the countries for which they have responsibility (e.g., Congo, Cyprus, Viet Nam, etc.). Likewise, certain posts may have a similar records problem where such a crisis involves the host country. If the crisis is of long duration and generates a large volume of political reporting, normal arrangement of the papers in chronological order under the appropriate subject (e.g., POL 23-9, POL 27, etc.) will often not provide adequate subdivision of the material for quick retrieval. In such cases an office or post may find it necessary or desirable to set up a separate file series on the crisis apart from its regular subject file. In classifying papers relating to the crisis, any of the appropriate subjects within the POLITICAL & DEFENSE or other sections of the handbook may be used. To avoid the possibility of misfiling the crisis folders in the regular subject file in which material unrelated to the crisis will continue to be filed , the folders or folder labels may be marked with the crisis title or an identifying symbol. Depending upon the available space, the crisis file series can be set apart from the regular subject file in the file drawer by use of a guide card labeled "Crisis, date to date", or, preferably, be placed in a separate, easily accessible file drawer (see exhibit on page 2). In either case, a permanent cross reference should be made from the appropriate folder( s) in the regular subject file to the crisis file. At the termination or subsiding of the crisis, a specific cut-off date should be established and filing should resume in the regular subject file. The crisis file should be maintained intact for eventual retirement instructions. CF (p. 2) RECORDS CLASSIFICATION HANDBOOK CRISIS FILE EXHIBIT 4/l/65 TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK co 1) SPECIAL INSTRUCTION COMMERCIAL OFFICERS co This special instruction has been prepared for the use of Commercial Officers and other Foreign Service personnel who are assigned responsibility for commercial-economic reporting. The subjects listed below are those on which reports are required to be submitted through Department of State facilities to the Department of Commerce for action. The records classification symbols shown for these subjects are identical with those appearing in the outlines from which they have been selected. Special attention is called to the treatment of industries and commodities in the Handbook. The outline entitled "Industries and Commodities., - INCO - is intended to cover material which deals coliectively with business, industry, manufacturing, commodities, products, etc. Special outlines have been developed for certain industries and commodities of particular significance or importance in the international commercial-economic reporting field (e.g., Agriculture, Fuels & Energy, Petroleum, Telecommunications and specific forms of transportation). In order to take care of all other specific industries and commodities, an alphabetical list of some of the more common ones is found at the end of the INCO outline. This list may be expanded through the addition of other specific or broad categories of industries and commodities by any office or post to meet its needs. Where the volume of material on any specific in dustry or commodity for which the alphabetical list is used requires further subdivision, the appropriate numbered breakdowns which follow the list should be applied. Folders should only be prepared for those specific industries and commodities in the alphabetical list which are required by the actual amount of material to be filed. The list of subjects contained in this special instruction will serve as an index to those portions of the Records Classification Handbook in which Commercial Officers and others responsible for commercial-economic reporting have a primary interest. The majority of subjects have been drawn from the Economic Section of the handbook, a !though a small number of subjects from other sections are also represented. This list should be considered only as a &asic guide; any other subjects in the handbook should be added to it as the need for reporting on them arises. Care should be taken to insure that the proper classification symbol is always used. The main index to the hand book should prove useful in locating other subjects that may be of informational interest or for which the Commerce Department may be assigned action responsibility in the future. At the time any necessary revisions are made in the Records Classification Handbook, this instruction will be updated concurrently. Any questions or suggestions concerning specific subjects listed in this instruction or the handbook should be directed to the Records Management Staff, Department of State. The files maintained by the Commercial Unit within the Economic Section of a post may constitute authorized decentralized files or information working files depending upon the arrangement made with the Cenlral Records Unit. Regardless of their official or nonrecord character, the files should be arranged according to the system prescribed in the Records Classification and Records Management Handbooks. Technical advice concerning proper organization, maintenance, use and disposition should be requested from the Central Records Unit if necessary. co {p. 2) RECORDS CLASSIFICATION HANDBOOK LIST OF SUBJECTS PRESENTLY BEING DISTRIBUTED TO THE DEPARTMENT OF COMMERCE FOR ACTION SUBJECT FILE SYMBOL SUBJECT FILE SYMBOL Administrative Action Program Investment Opportunities (Private) TP 15 (AAP) STR 4-1 Market Surveys TP 13 Advertising TP 21 Merchant Shipping and Shipbuilding: Assistance to/Protection of U.S. Firms TP 19 Acquisition and Transfer of Ships OS 12-2 Balance of Payments (Statistical) FN 12 Charter of War-Built U.S. Ships OS 12-6 Bids and Tenders TP 15-1 Mortgages and Insurance OS 12-10 Business Reports, Overseas TP 18 National Defense Reserve Fleets OS 12-11 Claims against Host Government PS 8-4 Ocean Services and Lines Essential for the Development and Maint Commercial Libraries TP 11 enance of U.S. Foreign Commerce OS 6 Construction Reporting INCO (AL) Rates and Charges OS 10 Domestic Trade (Statistical) INCO 13 Registry, Change of OS 12-3 Economic Information, Summaries Routes & Schedules OS9 of Basic E2 Shipbuilding, Construction, Repair Economic Reports, Annual E 2-3 and Reconditioning of Ships OS 12-1 Electric Power Facilities FSE 12 Subsidies and Aids OS 12-10 Essential Foreign Requirements Tariffs and Fees OS 8 of Certain U.S. Commodities under Export Control STR Type, Size, Speed and Other Re quirements of Ships to Provide Fairs and Exhibitions (Trade) TP 8 Adequate Service on Sea Routes OS 12 Food Supply (Re Food Codes) AGR 15 Wharfage, Dock, Warehouse, .or Terminal Facilities to Common Foreign Investment (Private) FN 9 Carriers OS 14-2 Foreign Trade (Statistical) FT 2 Overseas Business Reports TP 18 Highway Reporting IT 7-2 Packagingof Goods INCO 12 or INCO (AL) Industrial Products INCO (AL) or appropriate Patents and Trademarks: industry outline. Patents, except Ratification of or Adherence to Treaties and Inland Waterways and Inland Water Policy Matters INCO 11-1 way Transport IT 11 Trademarks, except Ratification of Insurance FN 18 or Adherence to Treaties and Policy Matters INCO 11-2 TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK co (p. 3) SUBJECT FILE SYMBOL SUBJECT FILE SYMBOL Trade Contact Surveys TP 14 Trade Inquiries TP 15 Railway Reporting IT 8-2 Trade Lists TP 16 Seaports and Harbors OS 14 Trade Opportunities TP 15 Share of Market Reports FT 2-1 Trade and Other Economic Relations with the Soviet Bloc Countries: Shipments of U.S. Goods (EXCON) STR 7 Repetitive Statistical Data STR 2 Transaction Checks STR 7-1 Transshipment of U.S. Origin Goods STR 7 Technical Data Controls STR 7-2 Transportation (General) TR Violations STR 7-3 Travel and Tourism TP 7-3 or INCO (AL) Trade Centers. Offices. TP 20 World Trade Directories (WTD) TP 17 Trade Complaints & Disputes TP 10 World Trade Information Service TP 18 Trade Contact Surveys TP 14 TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK PC (p. 1) SPECIAL INSTRUCTION PEACE CORPS REPRESENTATIVES The Department of State/USIA Records Classification Handbook is to be used by Peace Representatives as a guide for maintawing their files. The Handbook was originally prepared by the Department to provide a uniform file system for use by all Departmental offices and overseas posts. For this reason it is extremely broad in its PC subject matter coverage. Many sections are, of course, not applicable to the Peace Corps and may be disregarded. The most pertinent section is the one on Administration. In order to coordinate United States overseas administrative operations to the maximum extent possible, Peace Corps Representatives should arrange their administrative files under subject headings contained in this section. In most cases the 15 primary subjects should suffice without the need for further subject breakdowns. However, wherever volume warrants, further subdivisions by the specific secondary and tertiary subjects in the outlines may be made. The Peace Corps program has been the file designation AID 14. Several subordinate subject matter breakdowns have been provided for general policy and procedural aspects of the program. However, it is recognized that most of the sub stantive files accumulated by Peace Corps Representatives relate to specific programs carried out by Peace Corps volunteers. These may either be filed under the appropriate subjects in the handbook or be maintained in a separate file series by type and/or name of project. Any questions regarding subject ma,tter coverage or proper use of the file system which cannot be answered by the post Communications and Records Supervisor should be referred through PC/Washington to the Records Management Staff, Depart ment of State. TL:RC - 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK ABBREVIATIONS RECORDS CLASSIFICATION HANDBOOK Corn. Abbrev (p. l) COMMON ABBREVIATIONS A - National Army of Liberation ). Sometimes FIN AAOEC - Afro-Asian Organization for Economic Cooperation AMB Ambassador AAPC - All African Peoples Conference AMIDEC - Arab Middle East Industrial Projects Development Corp., Ltd. Incorporated AAPSO Afro-Asian Peoples Solidarity in luxembourg and participated in by Organization 75 European and 5 American companies. Ace Air Coordinating Committee ANF - Atlantic Nuclear Force ACDA - Arms Control and Disarmament Agency ANZUS (u.s.) AO - Administrative Officer ACEP - Advisory Committee on Export Policy APACL -Asian People's Anti-Communist League ACT ICE - Authority for Transport in Central Europe ARAMCO - Arabian-American Oil Company ACTISUD - Authority for in Southern Europe ARC - American Red Cross - American Society of Newspaper ACVFA - Advisory Committee on Voluntary ASNE Foreign Aid Editors ADA - Americans for Democratic Action AT - Atlantic Treaty ADB - African Development Bank ATT - Attache ADELA - Atlantic Community Development Group for Latin America B AEC -Atomic Energy Commission (u.s.) BASC Berlin Air Safety Center AEDF - Asian Economic Development Fund b/d Barrels per day AF -Air Force (U.S.) BDSA Business and Defense Services Administration AFL - American Federation of Labor BENELUX - Belgium, Netherlands, luxembourg AFSC - American Friends Service Committee BFS Board of Foreign Scholarships AGARD Advisory Group Aeronautical Research - Board of Foreign Service and Development (NATO) BIAC - Business and Industry Advisory AID for International Development Committee (to OECD) to ICA and BIC - Bureau of International Commerce AID TO - Telegrams from to field BIS -Bank for International Settlements, - Allied Kommandatura, Berlin Basel, Switzerland - Also known as BLEU Belgium-Luxembourg Economic Union AL - Arab League - Tunisia, Morocco, UAR, Iraq, Saudi Arabia, Jordan, BLS -Bureau of Labor Statistics (u.s.) Lebanon and Sudan. AlB - Arab League Bank BMEWS - Ballistic Missile Early Warning System TL:RC-4 l/65 Corn. Abbrev. RECORDS CLASSIFICATION HANDBOOK BOB - Bureau of the Budget (u.s.) CD - Community development BOP Balance of Payments CDA - Combined Development Agency (A joint US-UK-Canadian agency for procurement BOT -Board of Trade (U.K.) and allocation of uranium) BPC British Petroleum Company CE - Council of Europe B/P Balance of Payments CEA - Council of Economic Advisers (U.S.) BUSEC- Telegrams from Department to USEC,Brussels CEAC - Committee on European Air Space Coordination (NATO) CEDTO - Communications from Paris relating to c OECD matters CAB -Civil Aeronautics Board (u.s.) CEM.A - Council for Economic Mutual Assistance (Soviet bloc, a counterpart of the CABEI - Central American Bank for Western OECD) Economic Integration CACM - Central American Common Market CEMT - European Conference of Ministers of Transport (also ECMT) CAIJlO - Consolid.ated Administrative Management Organization CENTO - Central Treaty Organization (Iran, Pakistan, and Turkey. u.s. is CAO - Cultural Affairs Officer a member of the economic and military committees, Successor to the Baghdad CAP - Common Agricultural Policy (of the Pact). Headquarters in Ankara. European Economic Community) - Civil Air Patrol CEPAL UN Economic Commission for I.atin CAPC - Civil Aviation Planning Committee America (Spanish) (NATO) CERN - European Nuclear Research Center CARE - Cooperatives for American Relief Everywhere, Inc. CERP - Current Economic Reporting Program - Council on Foreign Economic Policy CAS - Controlled American Sources CFEP (u.s.) cc Consultative Council (of the Westerr CFM - Council of Foreign Ministers (NATO) European Union) CFR - Code of Federal Regulations CCC - Commodity Credit Corporation (USDA) CG - Consultative Group (Senior body of - Commercial Cable Company the 15 country strategic export control set-up in Paris) see COCOM CCEP - Consultative Committee for Post'l.l Consul General Studies (UPU) - Commanding General CCHS - Contract Clearing House Service CHIC 4/l/65 TL:RC-4 RECORDS CLASSIFICATION HANDBOOK Com. Abbrev. (p. 3) CINCEUR- Commander in Chief, Europe (U.S.) CRC Central Rhine Commission CINCPAC - Commander in Chief of the Pacific CRI Committee for Reciprocity (u.s.) Information (Trade Agreements Program) CINCSAC- Commander in Chief, Strategic Command (U.S . ) CRO - Commonwealth Relations Office (UK) CIO - Congress of Industrial Organizations CRS - Catholic Relief Service CIRCTEL - Circular Telegram esc Coal and Steel Community Germany, Italy, the CIVOPS - Civilian Operations in the Congo Netherlands, Belgium and luxembourg) CLNCS - Clearances Civil Service Co~Jission (U.S.) CM - Country Mission CT - Country Team - a team of U.S. - European Common Market (See EEC) officials led by the Ambassador co - Caribbean Organization participating in the assistance Caribbean Commission) programs at the country level. CO.AB Council for the Organization of cu - Customs Union American States CUSA - Council for u.s. Aid (Nationalist COB - Close of Business China) CXT - Common external tariff (European COCOM - Coordinating Committee on Export Economic Community) Controls (Paris) CY - Calendar Year List I - Embargo list Lists II and III - No longer exist List IV -Surveillance list Annex C - Munitions Embargo Annex D - Atomic Energy Embargo D CO DEL -Congressional Delegation DAC - Development Assistance Committee, O:ECD. An informal group of free CO LUX - Telegrams from USEC, Luxembourg, to world capital exporting countries Department established as the Development Assistance Group (DAG) in - Chief of Mission January 1960 to discuss techniques to facilitate the flow of long term funds and other means of COMECON - Council of Mutual Economic Aid assistance to underdeveloped of bloc countries (See CEMA) countrie&. The members are Belgium, Canada, France, the Common Market (See CACM and EEC) Federal Republic of Germany, Italy, Japan, Portugal, the U.K., CONELRAD- Control of Electro-Magnetic U.S. and the Commission of the E:EC. Radiation (Emergency radio broad casting system) DATA - Defense Air Transportation Administration CONES - Telegrams from UNESCO, Paris DBA - Doing business as - Deputy Chief of Mission CP - Contracting Pa,...ties of GATr DCM - Commercial Policy DEI.GA - Telegrams from USDEL, - Communist Party UN General Assembly - Colombo Plan DEPCIRCTEL - Department Circular Telegram - Counterpart Funds DEPrEL - Department Telegram CPR - Committee of Presidential DEW - Distant Early Warning System Representatives (OAS) (Radar) TL:RC-4 Com. Abbrev. (p. 4) RECORDS CLASSIFICATION HANDBOOK DG - Director General EDAC - Economic Defense Advisory Committee (u.s.) DIF - Development Loan Fund. Now a part of AID EEC - European Economic Connnuni ty (France, Germany, Italy, Belgium, DO - Disbursing Officer Netherlands and I.ux:embourg) - the Six. DOD - Department of Defense EF' - European Fund (Provided for in the - Decade of Development European Monetary Agreement-see EMA) DOT - Dependent Overseas Territories EFTA - European Free Trade Association DP - Displaced Person (UK, Sweden, Austria, Denmark, Norway, Portugal, Switzerland). DPC - Defense Production Committee Also referred to as the Seven. (NATO) EIB - European Investment Bank DS - Defense Support (a category of economic aid) ELDO - European Launcher Development Organization E EMA - European Monetary Agreement. A Monetary arrangement among OECD - European Atomic Energy Community members which replaced EPU in (See Euratom) December 1958 and provides for settlement through normal exchange E.ANDC - European-American Nuclear Data markets. Connni ttee ( IA.EA) EMBTEL - Embassy Telegram EBU - European Broadcasting Union (Composed of Western European EMCC - European Military Connnunication countries and is a counterpart of Coordinating Committee (NATO) IBO composed of Eastern European countries) ENCA - European Naval Connnunications Agency (NATO) - Economic Connnission for Africa (UN) End Items - Processed military goods ECAC - European Civil Aviation Conference ENEA - European Nuclear Energy Agency ECAFE - Economic Connnission for Asia and (OECD) the Far East (UN) EO - Escort Officer ECBUS - Telegrams from USEe, Brussels, to - Executive Officer Department - Executive Order ECE - Economic Connnission for Europe (UN) EOD - Entered on duty ECLA - Economic Commission for Latin EPC - Economic Policy Connnittee (OECD) America (UN) ECME Economic Commission for the EPS - Emergency Procurement Service (GSA) Middle East (UN) EPU - European Payments Union (now superseded by EMA) ECMT - European Conference of Ministers of Transport ( OECD) ERFA - European Radio Frequency Agency (NATO) ECON - Telegrams to ECE (UN) ESRO - European Space Research ECONAD - Connnittee of Economic Advisers Organization (NATO) ECOSOC - Economic and Social Council (UN) ETA - Estimated time of arrival ECSC - European Coal and Steel Connnunity ETAP - Expanded Technical Assistance (see esc for membership) Program (UN) 4/1/65 TL:RC-4 RECORDS CLASSIFICATION HANDBOOK Com. Abbrev. (p. 5) ETD - Estimated time of departure FHC - Freedom From Hunger Campaign (FAO) ETO - European Transport Organization FIN - Algerian National Liberation Front EURATCM - European Atomic Energy Community FMB Federal Maritime Board (U;S.) (composed of the Six) FOL - Following EWT - East-West Trade FON - Foreign Office Note EXCON - Export Controls (Message indicator) FONMIN - Foreign Minister EXIMBANK - Export-Import Bank (u.s,). FONOFF - Foreign Office EXSEC - Executive Secretariat FORN - May be made available to foreign governments F FPSC - Foreign Petroleum SupplY Committe~ (u.s.) FAA - Federal Aviation Agency (u.s.) FRB -Federal Reserve Board (u.s.) FAC - Foreign Assets Control FAIME Foreign Affairs Information FRG - Federal Republic of Germany Management Effort FS - Foreign Service F.AM - Foreign Affairs Manual FSL - Foreign Service local employee FAMA - Foundation for Mutual Assistance in Africa South of Sahara (Under FSPH - Foreign Service Procurement CCTA auspices) Handbook FAO - Food and Agriculture Organization FSR - Foreign Service Reserve (UN) FSS - Foreign Service Staff FAPC - Food and Agriculture Planning -Federal Supply Service (u.s.) Committee (NATO) FTA - Free Trade Area FAR - Foreign Area Research Coordination Group (interagency group for which FY - Fiscal Year Department of State/INR provides chairman and secretariat) FYI - For your information FAS - Foreign Agricultural Service (USDA) G FBI - Federal Bureau of Investigation (u.s.) GA - General Assembly (UN) FBIS - Foreign Broadcasting Information GAB - General Arrangements to Borrow (to Service (u.s.) enable IMF to borrow currencies needed to pull countries thru FBO - Foreign Buildings Office (state financial crises) Department) GADEL - Telegrams to FCC - Federal Communications Commission UN General Assembly (u.s~) GATr - General Agreement on Tariffs and FCN - Friendship, Commerce and Navigation Trade (treaties) GBL -Government Bill of Lading (u.s.) FEDOM - European Fund for D~velopment of Overseas Countries (French GDR - German Democratic Republic (East abbreviation). Germany) FEDREP - Federal Republic of Germany GFR - German Federal Republic FFP - Food For Peace - Greenwich Meridian Time (Zebra) TL:RC-4 Com. Abbrev. (p. 6} RECORDS CLASSIFICATION HANDBOOK GNP - Gross National Product IBRD - International Bank for Reconstruction and Development GRr - Gross Tons IBWC - International Boundary and Water GSA - General Services Administration Collllllission - u.s. and Mexico (u.s.) IC - Intersessional Committee (GATT) GSO - General Services officer ICA - International Cooperation Adminis GTR - Government Travel Request tration (u.s.). Now a part of AID. ICAC - International Cotton Advisory H Committee ICAO - International Civil Aviation HA - High Authority (executive body of Organization (UN) the European Coal and Steel Collllllunity) ICAITI - Central American Institute of Industrial Research and Technology ICB - International Container Bureau ICBl!I - Intercontinental Ballistic Hissile IACB - Inter-American Coffee Board ICC - International Commodity Clearinghouse IADB - Inter-American Defense Board ICCICA - Interim Coordinating Committee for IAEA - International Atomic Energy Agency, International Commodity Arrangements with headquarters in Vienna (UN) IA-ECOSOC - Inter-American Economic and Social IC/DV - Import Certificate and Delivery Council Verification system (export controls) - Inter-American Highway ICEF - International Children's IAH Fund IACI - Inter-American Children's Institute ICEH Intergovernmental Committee on European Higration IAIAS - Inter-American Institute of Agricultural Sciences ICFTU - International Confederation of Free Trade Unions IAH - Inter-American Indian Institute ICG - International Commodity Groups IANEC - Inter-American Nuclear Energy Collllllission ICIS - Inter-Agency Committee on Internal IANF - Inter-Allied Nuclear Force Security IAR - International Authority of the ICJ - International Court of Justice Ruhr ICPIP - International Convention for the IARA - Inter-Allied Reparations Agency Protection of Industrial Property ICRC - International Committee of the Red IASI - Inter-American Statistical Cross (Swiss neutral body) Institute ICS - International Chamber of Shipping IATA - International Air Transport Association ICY - International Cooperation Year IBC - International Boundary CO!llll1ission - U.S; and Canada IDA - International Development Association IBO An organization administered by the - International Broadcasting Organi IBRD to made long-term loans or terms zation (the Eastern European counter looser than regular IBRD terms. part of the European Broadcasting Union composed of Western European countries)~ Also known as OIR• IDB - Inter-American Development Bank 4/l/65 TL:RC-4 RECORDS CLASSIFICATION HANDBOOK Com. Abbrev. (p. 7) ITC - International Finance Corporation ISO - International Organization for Standardization ITRB - International Frequency Registration Board (under rru) ITA - International Tin Agreement IGA - Investment Guarantee Agreement ITC - International Tin Council IGY - International Geophysical Year - International Trade Federation - International Transport Federation IIAA - Institute of Inter-American Affairs ITPC - Inter-agency Technical Property IIE - Institute of International Education, Committee for Defense (a group in N,Y, Washington responsible for the implementation of agreements to IJC - International Joint facilitate the interchange of patent IL - International List rights and technical information for defense purposes) ILC - International Law Commission (UN) ITS - International Tracing Service ILC - International Labor Organization (UN) ITSG - International Tin study Group - Interdepartmental Materials Advisory Committee ( U;S. ) IT&T - International Telephone and Telegraph Company D!CO - Intergovernmental Maritime Consulta tive Organization rru - International Telecommunications (UN) Union (UN) - International Monetary Fund IUOTO - International Union of Official Travel Organizations DIG - Informational Media Guaranty IWA - International Wneat Agreement lliFOTEL - Information Telegram IWSG - International Wool Study Group rns - Immigration and Naturalization Service (u.s.) IWC - International Wheat Council IPU - International Postal Union (UN) - Inland Water - Inter-Parliamentary Union IZT - Interzonal IRAC - International Radio Advisory Committee (u.s.) J - Intermediate Range Ballistic Missile JA"'AG .1\:rr;erican l·Iilitary Advisory IRC - International Red Cross JCS - Joint Chiefs of Staff - International Rice Commission - International R1cscue Committee JUS;vlAG Joint U.S. ?1lilitary Assistance Group - Internal Revenue Service Department) L IRSG - International Rubber Study Group IRU - International Road Transport Union LAFTA - Latin American Free Trade Association. A treaty calling for the establishment of LAFTA was signed in February IS - International Staff (NATO) 1960 in Montevideo by seven countries- ISA - International Sugar Agreement Argentina, Brazil, Chile, Mexico, Paraguay, Peru and Uruguay. ISC - Inter-Agency Staff Committee on Agricultural Surplus Disposals LC - Local Currency - International Sugar Council L/C - Letter of Credit TL:RC-4 4/l/65 Com. Abbrev. (p. 8) RECORDS CLASSIFICATION HANDBOOK IDC Less Developed Countries MPEAA - Motion Picture Export Association of America LEGAT - Legal Attach~ MPSA - Military Petrolemn Supply Agency (u.s.) LIMITEL - Code word indicating normal conditions do not prevail and message traffic MSA - Mutual Security Act (now defunct; must be curtailed and controlled, superseded by Act for International Development) List G - a list of the Common Market external tariff which contains some 70 tariff MSC - Military Staff Committee (UN) positions for which rates were established by negotiation between MSP - Mutual Security Program (now replaced member states of the European by AID) Economic Community rather than by the averaging process applying to MSS - Multilateral System of Settlements most of their tariff positions (European Monetary Agreement) LORAN - Long Range Navigational Aid MSTS - Military Sea Transportation ~rvice (u.s.) LUXCO - Telegrams from Department to USEC, Luxembourg MSWP - Mutual Special Weapons Program LWOP - Leave without pay N M NAB - National Association of Broadcasters MAAG - Military Assistance Advisory Group NAC - National Advisory Council on Inter MAP - Military Assistance Program national Monetary and Financial Problems MARAD - Maritime Administration (message indicator) - North Atlantic Council MATS - Military Air Transport Service (u.s.) NAM - National Association of Manufacturers MB - Managing Board ( EMA) NAR - No action required MCL - Military Control List NARBA - North American Regional Broadcasting MDAC - Mutual Defense Assistance Control Agreement (Battle Act) NASA - National Aeronautics and Space Agency MDAP - Mutual Defense Assistance Program Administration (U.S.) ME Middle East NAT - North Atlantic Treaty MINFIN Finance Minister NATC - North Atlantic Treaty Council MFM Meeting of Foreign Ministers (OAS) NATO - North Atlantic Treaty Organization MFN Most-favored-nation NCWC - National Catholic Welfare Conference MIAA U.s. Mission to International Atomic NE - Near East Energy Agency, Vienna NEEC - National Export Expansion Program MIDEC - Middle East Industrial Development (u.s.) Projects Corporation (a holding company incorporated in illxembourg having 76 European and 5 American NESCO - Telegrams to UNESCO, Paris companies) NFCR - No further clearance required MPC - Military Payment Certificate (valid script used by Armed Forces for trans NIACT - Night action (on cable deliveries) actions in U.S. military establish ments in certain countries) NIE - National Intelligence Estimates 4/1/65 TL:RC-4 RECORDS CLASSIFICATION HANDBOOK Com. Abbrev. (p. 9) NIH -National Institute of Health (U.S.) OSP - Offshore Procurement (procurement from sources abroad, now generally NIS - National Intelligence Survey end items for use by U.S. forces and other NATO countries) NKVD - Soviet Secret Police OSTP - Office of Scientific and Technical NME -National Military Establishment (U.S.) Personnel (OECD) NOCE - Telegrams from ECE (UN) OT - Overseas Territories NOFORN - For no foreign nationals OS - Outer Seven (a term referring to seven member countries of EFTA: NRN - No reply necessary Austria, Sweden, Switzerland, UK, Norway, Portugal, Denmark) NSA -National Security Agency (u.s.) NSC -National Security Council (U.S.) Office of Secretary Defense (u.s.) NSF -National Science Foundation (U.S.) OTC - Organization for Trade Cooperation NWC -National War College (U.S.) (proposed organization to administer GATT) 0 p 0 and D - Origin and Destination (re trade controls) PAHO - Pan hnerican Health Organization OAS - Organization of American States PAIGH - Pan American Institute of Geography and History ( agency of OAU - Organization of African Unity the OAS) OB - Official Business PAO - Public Affairs Officer ODECA - Organization of Central American PANHONLIB - refers to ships operating under States Panamanian, Honduran, or Liberian flags. OECD - Organization for Economic Cooperation and (successor to OEEC) . PASB - Pan American Sanitary Bureau • and Canada as full members along with former members PAU - Pan hnerican Union of the OEEC: Austria, Belgium, Denmark, France, Germany, Greece, PBEIST - Planning Board for European Inland Iceland, Ireland, Italy, Luxembourg, Surface Transportation (NATO) the Netherlands, Norway, Portugal, Spain, Sweden, Switzerland, Turkey PBOS - Planning Board for Ocean Shipping and the UK. (NATO) - Peace Corps OEO -Office of Economic Opportunity (U.S.) PC - Preparatory Committee OEP - Office of Emergency Planning (U.S.) Participating Countries OIR - Inter-American Radio Office (see IBO) PCC - Palestine Conciliation Commission (UN) OM - Operations Memorandum PECTO - Telegrams from Peace Corps Representatives in field ONUC UN Operation in the Congo OPEC Organization of Petroleum Exporting PHS -Public Health Service (u.s.) Countries (set up at Baghdad oil conference, September 14, 1961) PIANC - Permanent International Association of Navigation Conferences OPEX - Operational and Executive Personnel for Civil Services (UN program of PIK - Payments in kind supplying personnel for executive positions in underdeveloped PIN - Policy Committee on countries) and Naturalization (U.S. TL:RC-4 l/65 Com. Abbrev. (p. 10) RECORDS CLASSIFICATION HANDBOOK PJBD - Permanent Joint Board on Defense 0 (u.s. and Canada) PL Positive List (U.S, Strategic QC - Quantitative Control (export Export Controls) import) - Public Law QR Quantitative Restrictions (export-import) PL 480 - Agricultural Trade Development and Assistance Act, 1954 (83rd Congress), as extended and amended, provides for disposal R of agricultural surpluses Title I - Sales for local RBP - Restrictive Business Practices currencies Title II - Grants for relief RCA - Radio Corporation of America Title III - Donations to voluntary agencies REFrEL - Reference Telegram and barter Title IV - Long-term supply REURrEL - In regard to your telegram contracts RFE - Radio Free Europe - Prime Minister RIAS - Radio in American Sector PO - Principal Officer (Germany) - Purchase Order RIF - Reduction-in-force 1 PODST - Principal Officer s Daily ROCAP - Regional Office for Central Summary Telegram America and Panama POL - Petroleum, oil and lubricants RSA - Rest of the Sterling Area Call (petroleum products) sterling area countries except UK) - Political Section RSC - Regional Service Center (USIA) PO LAD - Committee of Political Advisers (NATO) (also generic for Political Advisers) RSG - Rubber Study Group POIJI'O - Telegrams from U.S. Mission in Paris (NATO and USRO) to RI'A - Reciprocal Trade Agreement Department RI'AC - Regional Technical Aids Center (es- tablished 1956 as a center to produce Positive List - List of strategic or other items for which a valid license Spanish language versions of techni is required for their shipment cal publications and films needed for to all destinations (economic aid programs in Spanish speaking defense program) countries). RTCA - Radio Technical Commission for POW - Prisoner of War Aeronautics Petroleum Planning Committee PPC RTCM Radio Technical Commission for (NATO) Marine Services PPJ' - Passport Office (S';ate Depart ment) RI'O - Regional Telecommunications Officer PUAB - Postal Union of the Americas and Spain 4/l/65 TL:RC 4 RECORDS CLASSIFICATION HANDBOOK Com. Abbrev. (p. ll) s SLS - Safety of Life at Sea Convention SlUE - Special National Intelligence Estimates - sterling ltrea Six - The six members of the European Eco SAC -Strategic Air Command (U.S.) nomic Community - Belgium, Luxembourg, Netherlands, France, Germany and Italy SACEUR - Supreme Allied Command, Europe SOF - Status of Forces SACLANT - Supreme Allied Command of the Atlantic SO LAS - Safety of Life at Sea Convention SACME - Supreme Allied Command, Middle East SOP - Standard Operating Procedure SADTC - SHAPE Air Defense Technical Center SB - Steering Board for Trade (OECD) SPC - South Pacific Commission sc - Security Council (UN) sss - Selective Service System (U.S.) SCEPC - Senior Civil Emergency Planning STLG - Sterling Committee (NATO) STCOR - State cost of reply (in telegrams) scs - Special Consular Services Office (State Department) STP - Scientific and Technical Personnel Program ( OECD ) SEAGO - Southeast Asian Community Organi zation (relating to regional projects SUNFED - Special UN Fund for Economic in the area of Asian sponsorsh Development (proposed) SEACOORD - Southeast Asia Coordinating SY Security Office (State Department) Committee (for defense purposes) SYG - Secretary General SEAFET - Southeast Asian Friendship and Eco nomic Treaty (relating to regional projects in the area o:t' Asian sponsor ship) T SEARP - Southeast Asia Regional Plan SEATO - Southeast Asian Treaty Organization TA - Trade Agreement (Australia, New Zealand, Philippines, Thailand, France, U.K. - Technical Assistance and u.s.) - Transferable Accounts SECGEN - Secretary General - Travel Authorization SECOR - Sequential Collation of Range (geodetic operations in Pacific TAB - Technical Assistance Board (UN) area conducted by U. Army and u.s. Pacific Command) - Telecommunications Advisory Board TAC - Trade Agreements Committee SEC TO - From the Secretary of State - Technical Assistance Committee (UN) Seven - the seven EFTA countries (see SF Special Fund (UN) - Transit Authorization Certificate (in COCOM) SG - Secretary General TANTO from GATT - Standing Group Study Group TANZAN - United Republic of Tanganyika and Zanzibar SHAPE - Supreme Headquarters for Allied TAP LINE - Trans-ltrabian Pipeline Company (owned Powers in Europe by the parent companies of ARAMCO) SIECA Permanent Secretariat of Genera TC - Technical Cooperation Treaty for Central American Economic Integration - Trusteeship Council TL:RC-4 l/65 Com. Abbrev. (p. 12) RECORDS CLASSIFICATION HANDBOOK TCC - Telecommunications Coordinating ucc - Universal Copyright Convention Committee (u.s.) UHF - Ultra ~igh Frequency TE - Technical Exchange UK - United Kingdom TF - Task Force UN - United Nations TGC - Tripartite Gold Commission UNC - United Nations Command TIAS - Treaties and International Acts Series UNCTAD - UN Conference on Trade and Development TIC - Committee on Invisible Transactions (OECD) UNDP - UN Development Program (proposed title for merger of ETAP and TIE -Technical Information Exchange (USIA) Special Fund) TL - Transmittal Letter UNEF - UN Emergency Force - Trade List UNETAP - UN Expanded Technical Assistance TNC - GATT Tariff Negotiations Committee Program TO - Travel Order UNESCO - UN Educational, Scientific and Cultural Organization TOAID - Telegrams to AID from field UNFICYP - UN Forces in Cyprus TOCED - Communications to Paris relating to OECD matters UNGA - UN General Assembly TOPEC - Telegrams to Peace Corps UNHCR - United Nations High Commissioner in field for Refugees TOPOL - Telegrams to U.S. Mission in Paris, UNICEF UN Children 1 s Fund NATO and USRO UNKRA - UN Korea Reconstruction Agency TOSEC - Telegrams to Secretary of State UNRWA - UN Relief and Works Agency for TOT AN - Telegrams from Department to GATT Palestine Refugees UNSF - UN Special Fund TOUSI - Telegrams to USIA from the post UNSYG - UN Secretary General TPC - Trade Policy Committee (composed of Secretaries of State, Treasury, UNTA - UN Technical Assistance Defense, Interior, Agriculture, Labor, Commerce - Chairman) UNTSO - UN Truce Supervisory Organization - Telecommunications Planning Committee UPU - Universal Postal Union (UN) TR - Travel Request UROM - Your Operations Memorandum - Trust Territory Pacific Islands TTPI URTEL - Your Telegram TUAC - Trade Union Advisory Committee (to OECD) USAID -U.S. AID Mission (in field) u USAT - US Advisory Team U/A - Units of Account (Equals $1:oo as used in the EMA) USBER - US f,lission Berlin UAMCE - Union for African and Malagasy USCAR - US Civil Administration of the Economic Cooperation Ryukyus UAR - United Arab Republic USCG US Coast Guard 4/l/65 TL:RC-4 RECORDS CLASSIFICATION HANDBOOK Com.Abbrev.(p 13) USCY - u.s. Currency w USDA - U.S. Department of Agriculture WAE - When actually employed USDEL - u.s. Delegation WEU - Western European Union USDO - u.s. Disbursing Officer WFTU - World Federation of Trade Unions USEC - U.S. Mission to the European (Communist dominated) Communities (maintaining offices at both Brussels and Luxembourg) WG - Working Group USEP - U.S. Escapee Program WHO - World Health Organization (UN) USIA U.S. Information Agency WIROM - Operations Memorandum sent by wire USIS - U.S. Information Service (USIA WMO - World Meteorological Organization field name) (UN) US ITO - Telegrams from USIA to the field WOC - Without compensation USMICC - U.S. Military Information WP Working Party Control Committee WPP - Weapons Production Program (NATO) USN -u.s. Navy US PHS - U.S. Public Health Service WTDR - World Trade Directory Report USPOLAD - u.s. Political Adviser WU - Western Union Telegraph Company USRO - U.S. Mission to the North Atlantic W1:lC - Wheat utilization Committee (Set up Treaty Organization and European by wheat exporters under the Food Organization (Paris) for Peace USSR - Union of Soviet Socialist USUN - u.s. Mission to the United Nations X XMB - Sometimes used for Export-Import v Bank VA - Veterans Administration z VHF - Very High Frequency Zebra - Greenwich Meridian Time, as distinct VIP - Very Important Person from local time VO -Visa Office (State Department) VOA - Voice of America VOR/DME - Short distance air navigation system (u.s. originated, now an ICAO VORTAC - U.S. domestic short distance navigation system TL:RC-4 4/l/65 RECORDS CLASSIFICATION HANDBOOK INDEX 4/l/65 A ACCOUNTS: Creditor ••••••••••••.••..••..•.•••.• ACG 12 A Current, monthly • . • • • • • • • • • • . • . • • • • • ACC 23 National ••••••••••••••••••••••••••.•••• E 9 Payable , •••••••••••••••••••••••.•.•. ACC 12 ABDUCTION Receivable .•••••••••.•••••••••••...• ACC 11 ACCREDITATION: 17-1 PER ) .... 11-1 17-5 ACQUISJ.:'J:ION: Buildings & g·r,~ur1us 6 marine Surplus "'"'""rl',,.;-" 12-1 Vehicles 6 ACCEPr.ABILJ.:'J:Y . ) .... • ••••••.•••••••• , •.• CR 3-7 appropriate subject ADJACENT SEAS , • • • • • • • • . • • • • • • • • • • • • . POL 33-4 ADJUSTMENT, TRADE...... 4-6 ADMINISTRATION: (Use subject for administration) Agency (general •• , •••••.••••••.•.•.•••• ORG .••.•.••.•.••••.• PER 14-12 Consolidated • . . • • • . • • • • • . • • . • . . • . • • 1-2 ...... 3 Customs ••••••••.•••••••.•• , .•••••••• FT 23 Dependencies •••••••••••••••.•••.•••. POL 19 Government • • • • • • • • • • . • • • • • • • . • • • • • POL 15-4 Municipal ••••••. , ••.•••••.•••••. , ••• POL 18 Of oaths: in .•.....• PS 7, 9 12 To agency employees • • • • • • • • • . • . . 13-2 IT By consular officers • . • . • • • • . • • • 10-l Industrial ...... • • ...... • . 11-1 Provincial ••••.•••••.•...••.••.••.•. POL ...... rr Pub 1 ic • • • • • • • • • • • . • . . • • • • • • • • • • • • • POL 15-4 •••..•..... INCO (AL) Technical asst. • ••.••... AID 8-7 Trust territories .•••.•.••..••••••.• POL 19 ...... VEH 3 ADMINISTRATIVE ACTION PROGRAM (AAP) •• STR 4-1 ...... rr 1-12 ADMINISTRATIVE: 17 routine •• , ••••• , • . • • • • • • • • • ORG 12 Railway • • • . • ...... • . rr 8-12 • • . • • . • • • • • • • • • 3-1 ) ...... ORG2 ...... rr 11-12 Accounting • • • • • • • • • • • • . • • • • . • • • • . • • • • ACC ) . . . • . • • . . . . 12-5 General policy ••••••••..••.••••••. '. ORG 4 Military • • . . • • . . . • . . . . . • • . • • . . • . • 17 Reimbursement est. agreements •••• BUD 4 ADMISSION OF ALIENS. (See IMMIGRATION) ACCOMMODATION EXCHANGE·············· ADOPTION: Nationality aspect •••••••••••.•••• PPT 9-20 Visa aspect •.••••••••••••••••••••••.•. V 13 ...... •...•...... •...•. PPr 10-1 ...... 7 JIDUI.Ir EDUCATION •••••••••••••••••••••• EDU 9-4 ACCOUNTING: ADVANCES •••••.•• , •..••••• , • • • • • . . • • • • • ACC 13 Cash • • • • • • • • • • • • • • • • • • • • • • • • • • • • • ACC 23-13 Recoverable • • • • • • • • • • • • • • • • • • • • • • • • • ACC 11 ~ense...... o ...... • • • • • • Travel ••••••••••••••••.•..••••••••••• TRV agency •••••••••••••••••••••••• ADVERI'ISING: Passport visa fees ••••••••.•••• ACC 23-18 As business • • • • • • • • • . • . • • . • • . • • INCO (AL) Personal property ••.•••.•..•...•..••• ACC 9 To promote foreign trade .•••••••••••• TP 21 Real •••••.•••••.•••••••• , •• ACC 10 Sales • • • • • . . • • •••••••.•••• Ace 15 TL:RC - 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK ADVISERS & ADVISORY GROUPS: AID: of in agency •••••.•••. PER 13-2 Commodity: a:pprop. subj,) ••...• , ••••.....••..... AID 16 under PL 480) ••...••....• AID 15 MILITARY DEF 19-9 bloc ••.•.. , •.... , ...•.••... AID Economic financial •••••..•.•....••.•. AID ADVISORY CCMMISSION ON mT' L Program operation .•••.•....•...•..•.. AID 7 EDOO.ATIONAL & CUJJrURAL AFFAIRS •.••••• EDX 8 Technical assistance ••...... •...... • AID 8 AIDS, NAVIGATIONAL (See NAVIGATIONAL ADVISORY CCMMI'ITEE ON THE ARTS •• , •• , CUL 16-3 AIDS) AERIAL Access Berlin ...... •.• Boundaries. Space, ••••••••••..••.••. AERONAUI'ICAL EG.l1IPME!ifT AIRCRAFT Defense • • • • • • • • • • • • • • • • • .. • • • • • • • • • • D:Elf & AERONAUI'ICAL EGIJIPME!if'I' Incursions • • • • • • • • • • • • • • • . • • • • • . • • POL 31-1 Pollution: As health problem: & DEPARTURE By atomic radiation •.•••••.•••• HLTH 10 BG 19 Other than by atomic radiation ••••••.••••••••.•• HLTH 15-3 AGENCIES: As int'l problem ••.••.••. POL 31 Consular: Raid shelters govt. bldgs.) •••••.• BG 13 Org. & admin. approp. subj.) Reconnaissance intell. Program operations •.••••••••••••.. CON 10 purposes ) . • • . • • • • . . . • . • • • • • • • • . • . • • 6 Federal: Shows: Relations with other ••••••••••••••• ORG 1 Commercial • • • . • . . . • • • . . • • . . • . . . • . • CUL 15 Specific agency ap:prop. subj.) ••••••••••••••••••••.•••••• DEF Passport: Org, & admin. approp. subj.) ••••.•.•••••.•..•.••.•..•.•.•.•.• AV Passport operations ••••••••••••.••••• PPT Military ••.•••.••••••••.•.• ; ••••.. DEF 17 AGENTS: AIRC OJ'ID ITIONING: Consular ...... • . • . • . • • . • • • • • • . • . • . • CON 10 Of govt.-owned bldgs •••••••.•••.••• BG 10-1 Diplomatic & consular ~eprs ••..•••• POL 17 •• , .••••••••• , •.•••• , ••.. INCO (AL) Foreign, registration of •••••••••• POL 23-6 AIRCRAFI: AGGRESSION POL 27-1 Consular services to .•..•...... PS 8-5, 12 Disinfection of .••.••...•....•..• HLTR 15-1 AGREEMENTS approp. subj.) Refueling restrictions (EXCON) .... STR 10-2 Visits of • , •...•.•..•....•.•..• AV 7; DEF 7 AGRARIAN LAWS.REFORM •••••••••••••••••··· E 12 AIRCRAFT & AERONAUTICAL AGRICUill'URAL ADJUSTMENT ACT • • . . . • . . • . • FT 4-8 EQUIPMENT: Commercial & private ...... • AV 12 Govt . -owned • ...... • • . . . • . . . . . • . VEH AGRICUJJrURAL: Military , , ..... , ..•...... •. DEF 12, 19-8 Crops & commodities •.•••••.•••••• INCO (AL) of surplus under AIRGRAMS ...... AID 15 & shortages ••••••••••• AGR AIRLINES • . • • • . • • • • • • . • . • • . • • • . • • • • • • • • • . AV 6 Fairs . • ...... AGR controls ) ••••••••••.•• V 25 lvfissions . • ...... • ...... AGR 7 Schools ••.•• , • • • • • • • . • • • • • • • . • • . • • • . . AGR 9 AIRMEN ...•.••..•.••••.•...••.••..•••••• AV 18 Sciences, Inter-American Consular services · • • • • • • · • • • • PS 7-5, I2 Institute of •.•••••.••••••.••••• AGR 12-l Technical asst. projects .•••.•••... AID 8-1 AIRPORTS • • . . . • • • • • • . • . • • • . . • . • • . . • • • • . • AV 14 AGRICUJJrURE ) ••.•••••••••.••••••• AGR Education & training ••••..••.•••••••. AGR 9 ALARM SYSTEMS ( •••••••••••.• BG 16-1 Marketing & distribution •••••••••••• AGR 13 Mechanization •••••.••••••••••••••• AGR 12-l ALCOHOLISM ••••...•..•••• , • . • • • . • • . . . . • HI!l'H 8 Prices ••••••••••.•.•.•••••••.•••••.• AGR 14 Production & consumption .•••••••.••. AGR 12 ALERT MEASURES ••.•..••..•..•.....•.•. DEF 1-5 Resources & development •••••••.••••• AGR 10 4/1/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK 3) ALIENS: AMUSEMENTS • • • • • • • • • • • • • • • • • • ... • • • • • • • • CUL 15 As agency employees ••••••• ,. ••••• ,ANA_TO"MY" • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • SCI 44 In armed forces ••••••.•••••••••••• DEF ANIMAL: II.ntnigration • , • • • . . • • • . • . . . • . • • • • . • • . . V •••••••.••••••••• SCI 44 Naturalization thru mil. service •• PPT 9-19 •••••••• , • • • • • • • • • • • • • • !NCO (AL) Visa categories: ANlMALS (domestic wild) ••••.•••• !NCO (AL) Immigrants, nonquota ••••••••••••••• V 29 Quarantine re ••••••••••• FT 15 Danigrants, quota •••••••••••••.•••• V 30 ANNEXATION, •••••••••••••• POL 32 ...... v 31 POLITICAL . . • • • • • • • • • • • • • • • POL 3 POL ALLIANCE FOR PROGRESS ··········••••••••• AID ANNUAL LEAVE •••• , • • • • • • • • • • • • • • • • • • • • • PER ALLIANCES approp. subj.) AI\INUITIES ••••••••..•...•.•....••..• PER ANONYMOUS LETTERS ••••.•...••.•..•...•• PR 13 International ...... INCO 9 Transfers out ••.• , • • • • • • . • • • • • • • • BUD ANTARCTIC: Claims ••.•.• , ••••••.••.•...... •• POL 32-1 ALLCJTME:NT: •••••••••••••••••••••• SCI 11-1 Accounting • • • • • • • . • . • • • • • • • • . • • • . • • . 7 Authorities •••.•.• , ••••••••••••.• BUD ALLOWANCES: Armed forces •••••••••••••••••••••• DBF 9-6 ANTHROPOLOGY ••••• , , •• , • , •• , • , , , • , • , • • SCI 61 Clothing (Marine Guard) •••••••••••• PER 11 ANTI-AMERICANISM •••••••••••••••• CSM 10; INF Cost of living ••••••••••••••••••• PER 11-1 Demonstrations, riots, etc, •••••• POL 23-8 Education •••..••.••... , • • • • • • • . • • ll-3 Post differential...... 11-7 ANTIBIOTICS: temp. •••••.••• ll-1 !NCO (AL) 3epresentation ..•••••.••.••.•.••• 11-8 Medicinal Separation ••.•.••••••.•••••••••• PER ll-10 health program ••• PER 14-10 Travel ...... ,. • ...... • TRV ~r,~ai:men~ prevention of disease • • • • . • • • • . • • . • • • • • • . • . • . HI.IrH 8 Aii:J:ERATION ••• "' ...... BG ANTI-COllfMUNIBT ACTIVITIES •••• , ••••• INF .A.IlrERED PASSPORrS PPT 15-l ALUMNI ORGANIZATIOJITS: ANTI-SEMITISM •••• , • . . • . • • • • . • • • • • • • • • SOC 14 Grantee ...... ,.,...... tJl:.liversity ...... ANTI-TRUST LEGISLATION •••••••••.•. INCO 15-l AlYlATEUR RADIO OPERATORS TEL ANTI-WAR TREATIES ••••••••••••.••••••• POL 21 AMBASSADOR APARt'HEID " ...... , . soc 14 i\Mb"'RICAN-SPONSORED SCHOOLS ABROAD • • . EDU 9-5 APPEALS: Grants foreign students specific types of <;>IJJJea,J..s, attend ...... rnx use approp. subj. ORG. ) ...... POL 3 ratings •.•••..•••.••• PER 10-2 programs, Procedures ) ••••••••••••••• PER 7 subj,) APPLICATION: AMERICAN STUDIES WORKSHOPS. • ...... PPr 11 SEMIMRS .•.. ~., .....••••••.••.•••.• EDU 13 • .•••••••••••• PER 13-l ...... PPT 10-3 TREATIES OF POL 21 Visa ...... v 7 AMMUNITION: POLITICAL •••• , •••••.•..••••• AMTORG TP 6 TL:RC - 4 4/l/65 RECORDS CLASSIFICATION HANDBOOK APPO:J:NTMENTS: Ailtl\ISTICE ••.. , .. , , •• , .•.• , , . , • . • • . POL ••.•••• , • , ••••••• PER 13-2 Private individuals agency ••••••••••••••••••• PR Visa applicants ••••••• , ••••••.••• , •• , V COM:' ••••....•...••.•.••.•• POL ~ ...... DEaf 6-1 APPORTIONMENT ••••.....•••••.••.•.•• BUD AR~ POST OFFICE "' "' CR 3-3 APPRAISALS PER 10-2 ...... ARREST: APPRENTICESHIP ••••.••.•.••••••...•••• LAB 9 Citizens abroad •••••••••••••••••••• POL 29 Protective services •••••••••••••• PS 7-1 APPROPRIATION ACT ••••••••••••·••••••• BUD 12 General • • • . • • • . • . • . . . • • • • . • . . • • • • • • • SOC 11 APPROPRIATIONS ACC 6 Political prisoners , •••••••..••••• ._ POL 29 ARAB LEAGUE POL3 ARRIVAL & DEPARrURE: ARBITRATION & consular reprs ••••.• POL 17-5 Govt. & other travelers •••••••••••• TRV 15 ARCHAEOLOGY ••...•.••... , .•••••• , • • • • • SCI 62 Exchange grantees •••••••••••••••• EDX 28-5 ARSON: ARCHITECTURE: ••••.•••••..•.•••.••..••••• soc 11 As business or profession •..•..• INCO (AL) ...... POL 23-8 As fine art • • • • . • . • • • • • • • • • • • . • • • CUL 13-4 POL 23-7 Of • b1dgs ••••••..• , ••••••••••.•. BG 7 ARCHIVES: In museums & ...... CUL 10-3 As cultural property ••••••••••••• CUL 10-5 Other ...... • ·, • • • • . • • • • CUL 8 As govt. • ...... CR & cons.) •••• POL 17-2 ARTILLERY ARCTIC RESEARCH ...... SCI 11-l .. •• , CUL 16 CUL AREA & LANGUAGE TRAINING , , • • • • . • • • • PER 9-1 AREA RESEARCH PROGRAMS ••••••.•••••• SCI 11-1 ADVISORY COMMriTEE ON THE . • • • CUL 16-3 ••••••• "' •.•••••••. , ...... CUL 13 AREA STUDIES WORKSHOPS ··••••••••••••• EDU 13 of works of art ••••• CUL 10-1 ~qiD ZONES RESEARCH •••••••••••••••• SCI 11-1 ASSASSINATION •••••••••••••••• POL 23-8 23-9 ARJY!AMENTS • , . , ....•. , ••••••.••.• , .•••• , DEF 12 Head of State •••••••••••••••••••• 15-1 Control, int'l, & disarmament ••..••• DEF 18 Military assistance program •.•••.• DEF 19-8 Munitions control •••••.••.••..•••.••• FT 18 ASSAULT: Mutual Weapons Program ••• DEF 19-10 As crime • • • .. .. • • . • .. .. . • . • .. • .. • .. SOC 11 Strategic trade ••••.••....••••• STR Protection persons ••••.••••••••• PS 7-1 ARMED CONFLICT •••••••••••••••••••••·•• POL 27 ASSETS: Banks ...... , ...... FN 6-2 ARMED FORCES: Foreign assets control ••••• , •••••• STR 9-1 Composition, strength, etc •••••.•.••• DEF 6 Day •...••••••..•.•.•••.•.••...•.....• DEF 8 JlflJ.li tary • • . . • • . • . • . • . • • • • POL ASSIGNME!NTS: Non-military operations .••.••••••••• DEF :Emergency • • • • • .. • .. . • • • • • • • • • • • • • • • • • :EI? Personnel matters ••••...•.••••.•.•••• DEF 9 Personnel •••••••.•••••••••••••••. PER 13-3 Space •••.••.•.••..•••••••••••••••••. BG 11 Staff • • • • • • • • • • • • • • • • • • . PER 15-12 ...... CR3-3 " • .. • • " ..... " • • • • • • v:Erfi 11 ASSISTANCE: Economic & ~inancial ••••••••••••.•... AID Military , ••••••.••.••••••••••• , • • • • DEF scientists • • • • • . • • • • • • • • • • • • . • . • • SCI Supporting •••••.••••.••••••••••.•.• AID 10 4/1/65 TL:RC - 4 RECORDS HANDBOOK ASSISTANCE: (cont'd) Technical ...... AID 6, 10-3 Trade • • • • • • • • • • • • .. • • • • • • • • • • • • • • • .. • • ...... TP •• , , ••.•.•• , , ••• , •• INCO (AL) To .s. firms abroad •••••••••••••••• TP 19 Welfare ••••••••••••••••••••••••• SOC 9, 10 programs ·······RAD 1-1 AUDIO-VISUAL: approp. subj. Aids in education training , •••• EDU 10-1, 8 11-1, 12; PER 9-10 ASSOCIATION WITH REGIONAL Materials: INTERNATIONAL Presentation (cult. 9-8 Use in ic relations ••••• PR 9 Services ...... FSV 1 ...... " ...... Financial: • • • • • • • • • • • • $ • • • • • • • • ...... Financial transactions processes •••••••••••• INCO 12-1 8 As diplomatic ACC Territorial waters ••••..•••.••• BArKAN PACT DEF Other ...... Military operations •••••••••••••·•• POL 27 BALLEr: Mob •••••••••••••••••••••••••••••• POL 23-8 As cultural presentation •••.•..•..• CUL 16 Damage to govt, property •••••••••• BG 20 As fine art ••..•.••••.•...... •••• CUL 13-1 ATTENDANCE BAI.J..OONS: Sa.tellites • • • • .. .. • • ...... • • . • . . • .. • SP 12 ATTORNEY GENERAL'S LIST • , ••••••••••• SY 14~4 Use in space • • . . . • • • . • • • • • • . • • • . . . • • SP 14 'l'L:RC - 4 4/l/65 6) RECORDS CLASSIFICATION HANDBOOK BANK ACCOUNTS ••••••.••••••.•••••••• ACC 23-7 BIOLOGICAL: Sciences . • • • . . • . . . . . • . • .. . • . . . . . • • . SCI 40 1 BANK FOR INT L SETI'Ll!MENTS • , •• , , FN 6 Warfare ••••••••••••••••••••••• ... POL 27-10 BANKRUPI'CY ) , , • , •• , •••••••• INCO 15 INCO (AL) MEDICAL •••••••• ~ •••• ' ..... If ••• HLTH 12 BIRDS BANKS & BANKING: BIRTB:: facilities •••• , .•••••••••••• FMGT 8 Certification of ••••••••••••••••• PPT 12-1 and international ••••••••••• FN 6 Control • • • • • • • • • • • • • . • . • . • . • • • • . • SOC 13-3 Loans for aid purposes •••••••••••••• AID 9 Evidence in BARTER: pp:r Other than under PL 480 •••••.•.•.•..• FT 8 ••••...•.••.•••.•••••••••. PPr 12 Under Title III of PL 480 ••••••• AID 15-10 BASE M:lllrALS , , •••..••• , ••••.• , • • • • • INCO (AL) BLACK MAGIC soc 12-4 MILITARY .. • • • .. .. • .. • • .. • .. • • • DEF 15 BLACK MARKET: BATI'LE ACT ...... , • .. • • • • . .. STR 6 Currency • • • • • • • • • • • • • • • • • • . • • • • • • • • • FN 17 •••••.•••••• , •..•• , • , • • • . • . • . • • AGR 15 BATI'LESHIPS •••••••••••.•••••.•.••.••• DEB' 12 Fuels •••• ,. • .. . • .. • • . . .. • . .. . . • .. .. • . • • .. .. . FSE Visits •••••..•••••.••••• , •••••••• DEB' 7 Operations ~ • • • • .... • • • • • • .. • - E BEGGING LETTERS •••••••.•• , • • • • • • • • • • • • PR 13 BLACKMAIL: .As crime ...... ~ ....• soc 11 FEDERAL • • • • • • • . • . • . • . • • • . • • • PS 11 Protection of citizens ...... ~ ...... PS 7-1 BENELUX •• , .••• , ••• , ••••••••••• , , , • , , , 'ECIN BLI\NK PASSPORTS PPT 10-1 BERLIN: Access to • • • • • • • • • • . • • • • • • • • • • . • • • • • POL BLIGHTS AGR 12-2 As occupied territory ••••••••••••••• POL Wall • , , , , • , ••••••• , , •••• , •• , , , •• , . POL 23-10 BLOCKADE: Economic • • • • • • • • • • • • • • • • • • • • • • • • • • F:r 11-2 BERTHING merchant ships) •••••••• OS Military •••••••••••••••••••••••• , POL 27-2 BLOCKAGE OF ACCESS TO BERLIN •••••••• POL BIDS & AWARDS BLOCKED FUNDS STR 9-1 BIDS & TENDERS •••••••••••••• TP 15-1 BIIJ.\TERAL AGREEMENTS approp. subj.) BLOCS: Communist COMMUNIST BLOC) POL 13 PER 15-17 BLOOD BANKS ••••••••••••••••••••••••• HLTH 12 BILLS OF: BLOOD DONOR CAMPAIGN •••••••••······ PER 15-1 Health , • • • • • • • • • • • • • • • • • • • • • • • • • m:rH 15-1 R\iw"WS measures) ••••••..•••••• DEF 1-5 Lading: BOARD OF EXAMINERS FOR FOREIGN SERVICE • • • • • • • • • • • • PER BINATIONAL FOUNDATIONS. BOARD OF FOREIGN SCHOLARSHIPS ) ... EDX 7 COMMISSIONS. • • • • • . • • • • • • • • • • • • • • • . • • EDX 6 BOATS BIOCHEMISTRY • , •••••••••••••••••••••• , SCI 40 BOMBERS DEF 12 BIOGRAPRIC DATA: Congress cu:s.), members of. ··••••• LEG 6 BOMBINGS: Defectors & expellees ••••••••••••• POL 30 Open cities & towns, Exchange gra,ntees ••••••••••••••• EDX 29-1 ships, neutral Government officials (Use approp. .) & inhuman Other persons •.....•.••. ., ...... ; • • 6 Politically-inspired ••••••••••••• POL 23-8 BIOGRAPHIC REGISTER Dept.) ••• PER 2-2 4/1/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK 7) BOMBS: BRANCH BANKS ••.•.••..••.•••..•.••.... FN 6-3 As armaments ••.•.•...•.. , ..•••.•.... DEF 12 BRIDGES: Arms control disarmament ••...••..• DEF 18 II:i.g]:lway •••••••• II' • • • • • • •• ' • .. • • • • • • • n Military use .•••.•.••.•...... •• , . , , . POL 27 International than river) ••• POL International river ••••••.•••••.• POL BOND, MERCHANDISE IN •..•.•....•...•.... FT 26 ~ilwey ...... ,...... IT Waterway • • . . • • • • • • • • • • • • • • • • • • • • • IT 11-15 BONDS: Performance bid .•..•••.•.••.•••..•.. ES 6-2 As investment •.••..•.. , .•.•.••.....••• FN 8 As revenue source ••.•.•.••.•.•.•••••. FN 16 PER 9-3 Savings: Drives .•..•.•.••••.••..•....•... PER 15-1 Radio: Issuance & redemption ...••.•.... ACC 23-5 public relations •.•.••.••.••. PR 8 Commercial ...... , ..... TEL 8-2 BONDING (of employees) ..••••.•••..•... FMGT 9 Information •...•....••.••...•••...••.. RAD BONUSES , LABOR .•••.•.• , .•... , . • . . . • . • • LAB 11 TV: public relations •.••.•.•..... PR BOOK: Commercial •..••••.•.•....•• , ..•.. TEL 9-2 Dealers ...... PPB 12-6 Information ••...•••.••.••..••.•..•...• TV Distribution , •.•...•••...... •.•.. PPB 12-8 BUDGE!': Fairs & exhibits •...•...... •...•.• PPB 12-5 Agency , ....•. s • • • • • • • • • .. • • • • • .. • • • • • • • • BID Piracy , ••••. , .•.•••..•.•••..•.•.. INCO 11-3 National ••••..••.•.•••...••.•.••.••• FN 15 Printing & publishing ind ..••...• INCO (AL) Defense •••.••••••••••••...••.•..•• • D EF 1 Procurement • • • . • . • . . . • . • • • . • • • . . . • . . • FSV 8 Publishers , •• , ...•••...... •••.•.•. PPB 12-6 BUREAU OF THE: Reviews •••..•.....•...•.. , . • ...... PPB 12-7 submission & hearings •••..••• BUD 9 BOOK PROGRAMS .•.••••....•...... •.•. PPB 12, 13 Call for estimates ••••••...•.•..•• BUD 3-1 IMG program • • • • • . . . • . . • . • . • • . . • . . . . . • INF 7 circulars •••.•.••••••• BUD 5 BOOKKEEPING MACHINES .•••...••.•..••.• FMGT 14 BOOKS: BUIIDING: Agency publications ••••••.••••..••.•. PR 10 Guards • .. • . • • ...... • . . .. • ...... BG 18 Entertainment inf, ...••.•.....•••• PPB 12 Materials •••• , •.•• , • • • . . • • • . • • . . INCO (AL) Library services: Safety program •••••...•••.•..•••.•.• BG 13 ...... •.•.....• , ..•..•.•.. FSV 5 Commercial •.••.•...••••..••••.••... TP 11 BUILDINGS -o'Wlled or • , • • • • . . BG Information ctrs. & libra, •..•..•. CUL 11 Real property accounting ••••••••••• ACC 10 As literature •..••....•.• , ..•• , •.•• CUL 13-3 Textbooks • • • • • . • . • • ...... EDU 12 BULLION silver) ••..••••••• F'N 19 BOOSTERS (for rockets) .•••.•.•••.•.•... SP 13 BUNKERING: Ocean • • • • • • • . • ...... • . • . • OS 14-2 BOOTY, WAR ..•••• , • • • . • . • . • • . • . • • • • . . POL 2 7-8 Strategic trade controls ••••••••• STR 10-1 Restitution •••••..••..•.... CUL 10-l; PS 8-4 BUREAU OF THE BUDGEI' BORDER CONTROL •••••••.•••..••••.... POL 23-10 BUREAU OF THE) BORDERS, TERRITORIAL ..••.....•..•••••. POL 32 BURGLARY: As crime soc 11 BOTANY ..•..•..•...••.•..•.•... , . . • • . • . SCI 42 Protection of citizens ••...•••••••• 7-1 BOUNDARIES . • • . • • • • • • . • • • . . • . • . POL 3 l , 32 , 3 3 BURIAL: citizens abroad •••••..•.•....•.•.• PS 9 BOUNDARY COMMISSIONS POL 35 Customs • • • • . . • • • • . . . . • . • . . . . • . . . . . • • SOC 4 BOYCOTT: BUSINESS: Cargoes •.••....•.•.••••.•.••.•••.•• OS 11-5 Abroad: companies • . . • . . . • • • . • • • • • • • OS 6-1 Consular assistance to ••••••.••..• PS 8 Trade .•••••.••.••••••••..••...••••• FT 11-2 Expropriation. Nationalization. INCO 15-2 PET BRACEROS: Trade promotion assistance ••.•••••• As labor ...... LAB 10 Cycles ...... o- •••••••••••• , ••••••• ~ • • E As v 31-8 Ethics • • . • • . • . • • . • • • • . . • . . • • • • • • • . INCO 15 General • • • • • • • • • . • • • . . . • . . • . • . • • • • • • . mco BRAINWASHING (of POW's Groups pol. force) ••••••••••• POL hostages, etc.) ...... POL 27-7 TL:RC- 4/1/65 8) RECORDS CLASSIFICATION HANDBOOK BUSINESS: CARGO: Participation (to promote Discrimination •••••.•••••••••••••• 11-5 int '1 •••••••• , .•••• CUL 17-3 Gear • , •••••••••••••••••• OS 11-3; IT 11-11 'Practices, restrictive: Preference •.•••••••••••••••••• , • • • OS 11-4 General ••.••••••••••.•••.•••••• INCO 15-1 Petroleum •...•..•.•••••• PET CARGOES: Reports, overseas ...... Air ••••••.•.••••.•.••••..••.•••.•..• AV 11 business •••••••••.•••.•• INCO (AL) Inland waterway transport •••••••• IT 11-11 BUSINESSMEN: Ocean shipping • . • • • • • • • • • • • • • • • • • • • • OS 11 ..... ,...... TP ::Jther than for trade CARIBBEAN ORGANIZATION ••••••.•.•••••• POL 19 ) ...... , • • • • • • • • • • • • • • llfCO 7 CARRIERS TRANSPORTATION LINES) BUY AMERICAN • . . • . . . • • • . • • • • . • . • • • . • . • • . • TP CARTElS • • • . • • . . . . . • • • • • • . . . • • . • . • • INCO 15-1 CJ\.RI:OG,RAPifY ...... ~ .. • • f/1 • .,. , SCI 25 PPB 1 c CARTOONS ...... " .... ' ...... , ~ ...... CABINET 15-1 CASH: C.ABLE (agency service) •.. , .••.•• CR 7 Awards CARS ...... ~ ...... , • • • • • • • TI Petty •••••·•·•·•••••••••••·•····· ACG 23-8 CABLES: Verification, ••••••••••••••..•• ACC 23-12 seas aspect). POL TEL 10-1 , •.•••• , ••• ,. • • • .. • • • • • • • • • TEL 11-1 relocation) •••••••.•• SCI 35 CAMPAIGNS etc.) ...... CELEBRATIONS: REFUGEE ...... t •••• " •• •••• Anniversary ••••••••••••.••••••.POL 17-4 IT 11-16 Initial ••• , , ...... , POL • •••••••• · •.•.•• , •••• POL 33-3 CEMETERIES: CAPITAL: Military ••• " .... ~ ...... " ..... * •• military ..•.••••..•••.• , • Development Fund •••••••••••••*••••••• AID 9 investment •••••••••••..•• , • • • FN 14 • . • • • . . . • . • • • .. • . • . • . 9 6-l • . • . • • • • • • . . . • • . 13 Mail Press & publications • . . . . • . . . . . • . ., CAPTIVE PEOPLES: Radio •••..••. , .•• , .•••...•••• , •. , • Labor aspect •••.••••••• , • • • • • • • • • • • . LAB lL> Television , ••.••••••.••••••••.••.• TEL 9-3 Social aspect ••••••••••••••••••••• SOC 14~8 CARE & REFUGEE ••••• , ••••• REF 10 CENSUS: Enumeration of U.S. citizens CAREER DEVELOPMENT ••••••••••••••••••• PER 9-2 living abroad ••••.•••••••••••••••• PS 11 Population ••••••.•••••••••••••••• SOC 13-2 4/1/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK CENTERS: Binational ...... CUL Cultural ...... CUL 11 .• •·••· .. v 13 Health Medical ••••..• PER 14-6; HLTH 14-6 Birth abroad: Reception .••••••••••.••••••..•••.. EDX 28-3 9 Refugee • . • • . . • • • • • • • • • . • • • • . • . • • . • • • • REF 9 Trade • . • • . • • • . • . • • • . • • • • • • • • • • • . • . • • TP 20 •.•••••• PER 15-9 USIS Information ••••••••••.•••••...• CUL 11 parents abroad •••••••••.••••••••••• PS 9 c CENTRAL FISCAL SERVICING OFFICE ••••••.•.• FMGT (See ILLEGITIMATE CHILDREN) CENTRAL TREATY ORGANIZATION (CENTO) ••.• DEF 4 Nationality of ••• , ...... PPT 9 CENTRALISM (of government .••.••.•..•.• POL 15 Passport denial to ••••.•••.•••..•• FPT 14-13 Social protection ...... SOC 16 CEREMONIAL AFFAIRS •••••••••.•.•••.•• POL 17-4 Of U.S. citizens as nonquota immigrants ••••.••••.•••.••.••••.• , V 29-1 CERP: CHINA: Publications (Use approp. subj. Committee Procurement • • • • • • • . . • • • • • • . • • • • • • • • FSV 8 Control List etc ••• E 2 CHOLERA • • • • • • . • • • • • . • • • • • • PER HLTH CHRISTMAS •••••••••••••••• POL 17-4 CERTIFYING OFFICERS •• FMGT CHURCH-STATE RELATIONS ••.••••••••.. POL 15-7 CESSION TERRITORY POL 32 Cil:tJBCHES 12-l CHAMBERS OF COMIV!ERCE TP 6-1 CIRCULAR treaties) POL CHARGES CITIZENS: Birth children abroad •••••••••.• PPT 12 CHARITIES • • • • • • • • • • • • • • • • • • • • • • • • • • • • . • SOC 9 Consular assistance to ••••••••••. PS 7, 12 Role in PL 48o program •••••••.••• AID 15-10 Death abroad • • • • • • • • • • • • • • • • • • • • . PS 9 , 12 Detention abroad •••••••••••••.••••. POL CHARTER: nonscheduled ••••••••••••••• AV 15 of) ••••• PPT 9-23 Vessels: Registration • • • • • • • • • • • • • • • • • • • • • • • PPT 11 Inland waterway ••••••••••••••••• IT 11-12 United States: Oceangoing ••••••••.•••• , • • • • • • • • • OS 12-6 Entry & <1P11A.Tt:ln•p laws re PPT 7-1 CHAUFFEURS ) ...... VEH12 & children as nonquota immigrants ••••.••••••• V 29-1 OPERATICNS •.•.•••.•••••••.•••• ACC 23-9 CHECKS, TRAVE~RS •••••••••••••••••• ACC 23-15 CITIZENSUIP • . • . • • • • • . • . • . • • • • • • • • • • • • • • • PPT TREASURY •••.••.••••••••••••. ACC 23-9 • citizens abroad •••• PS ll-3 CITY: Affiliation coop. prog.). CUL 17-2 CHEMICAL & GERM WARFARE •.••••...••• POL 27-10 Planning • • • • • • • • • • • • • • • • • • • • • • • .. • • 6-2 CIVIC ACTION armed forces •••••••• DEF 14 CHEMISTRY ...... , ••• , •. , , SCI 22 CIVIL: Air patrol ••••••••••••• , •.••••••••• DEF 1-6 CHIID HEAili:H • , •..•.•.•..••••..• , • • • HLTH Air Weekly Summaries •••••••.••.••.•• AV 2-l Aircraft accidents (cons. services) •. PS 12 CHIEF EXECUTIVE ••••..••••..•••••.••• POL l5-l Aviation •••.•.•••••••••.•••••••..••.•.• AV Personnel • • • • • • • • • • • • • • • • • • • • • • • • • AV CHIEF OF MISSION: Documents visa .•.••.••.••.••••••• V ...... *"'...... 13-2 Rights • . • • • • • • • • • • • . • • • • • • • • • • . • • • • SOC 14 •••••••••••••••.•.••.••• ORG 3-2 Service . • • • . • • • • • . • . . • . . • • • • • . • • • POL Diplomatic title & rank...... 17 Employees ...... PER Ifuad country team ••••••••••••••• ORG 1-1 Strife •·•••••••••••••·••••• POL 23-8, 23-9 Presentation of credentials •••.••• POL 17-1 Assistance to citizens abroad •••• PS I:ta.ce riots • . . • • . • • • • . • • • • • . • • • • • • SOC CHIID LABOR • • • . • . • . • • • • • • . • • • • • • • • • • • • LAB 10 War •••••.•.••.•••.••••.•..••••••••• POL 27 CIVILIAN DEFENSE • . . • • • • • • • • • • . • • • • • • DEF 1-6 Measures in govt, bldgs ••••••••••••• BG 13 CIVILIAN INTERNEES ••••••••.•••••••• POL 27-7 Consular protection ••••••••••••••• PS 7 TL:RC - 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK cLA.TIA"..S : CLERKS (American & local) •••••••••.••••• PER CLIMATOLOGY ••.••••••••••••••••.••.... SCI, 30 . " " ...... "' ...... MEDICAL •••.••••••••.•.•.• HTirH 14-6 Hnployee •• , •• , • • • • • • • • • • • • • • • • • • • PJJ!R use • • . • • • • . • ...... • . • • . • PER 14-6 General Accounting Office •••••••• ACC llidenm:L ty • • • • • • • • • • • . • • .. . • • • .. • • • • • • • PS CLOSING OF POST •• , • • • . • . . • • . • . • . . • . • . • ORG CLOTHING FOR: ) ..... ES 8-1 Disaster victims .•••••••..•.•.•••.. SOC 10 Marine Guard (allowance) ••••••••••• PER 11 •••••••••••••••••••• TRV 14-4 Refugees ••••••. , .•••• , ••.•.•• , •.. REF 10-5 Procedures LEG 13 COAL & COKE ..•....•...•... , •••• , •.. , . • FSE 8 Territo rial ••••••••••••.••• , POL COAST GUARD Tort ••• " ...... , •••••.••.. Academy . • • • • • . • • . . . . • . • • • • • • • • . . . . DEF 6-9 Voucher ••••••••••••••••••••••••••••• ACC 21 Merchant role ..•..•..•...•...• OS War d~ge ...... PS 8-4 Wartime role •...•.•.•••••• , ••.•.•. DEF 6-2 COASTAL SHIPPING •.•...... •• , ••..•. , , .••• , OS CLASS STRUCTURE soc 6-1 COAT OF ARMS (government) •.•.••.... POL 15-6 COCOM ••..••••.•••.••.•••..••..•••.. STR 13-l CLASSIFICATION: Position , • • • • • • • • • • • • • • • • • • • • • • • • • • • PER 18 Records ...... o .... . approp. subj.) Security •••••••••• "' • • • • • • .. • • • • • • • • • CR Criminal • • • • . • • • • • • • • • • • . • • • • . • • • • • SOC 11 Cryptographic system •.••••••.•.•••• CR 7-8 CLASSIFICATION CODES ) ...... FMGT3 classification •••••••••••••• FMGT 3 ••••••••••••.•••••••••• POL 5 CLASSIFIED DOCUMENTS CONTROL • • • • • • • • • CR Training • • • • • • • • • • • • • • • • • • • • • • • • • • • • • CR 9 CLEARANCES: CODEIS LEG 7 Cryptographic ••••••••••••••••••••••• CR 7-9 Customs: COKE COAL& supplies ) •••.• ES 8-2 Hm.l.se:ho.ld/ u<= r'HUI1tl-'- effects COINAGE FN 17 ) ••••••••••••••••••••• TRV 14-2 Final salary payment ..••.....•••. PER 11-4 "COLD WAR" e.g.' For purposes •.•••..•..•. V 8 Military aircraft ••.•••••.•..•• DEF 17-1 COLLECTING TRANSACTIONS ) ..... ADC 23 aircraft .•.•....••• AV 15-l Medical (employee) ••••.•.••.•.••• PER 14-1 COLLECTIVE BARGAINING • • • . .. • • • • • • • • . .. LAB 6 Press & Pub1 inf. prog.) ... PPB 5 Publications COLLECTIVE DEFENSE. SECURITY. • • . • • • • • • DEF l+ Radio & TV programs •.•••••••• PR 8 Security ) •••••••••••••••.• PER 16 COLLECTIVES , •. , ..••••••..••••.•••••.•• AGR 6 Speech ••••••• , •••••••••• ,. • • • • • • • • • • PR 12-1 Vessels at foreign ports ••••••.••••• PS COLLEGE AFFILIATION PROGRAM ••• , •• , • EDX 23-1 Visa •••••• ,. •••••••••.•••••••••••••••••• V Visits of: COLLEGE EDUCATION ••••.•...... •.••••• EDU 9-3 Civil aircraft • • • • • • • • • • • • • • • • • • • • • • AV 7 Merchant vessels •••••••••••••••••••• OS 7 COLLISIONS ships & planes •••••••••••• DEF 7 COLOMBO PLAN , • • • • • • • • • • • • • • • • • • • • • • • • • • • AID CLEARCERT ••••..•..•••..••••••.•••.••• , STR 10 COLONIALISM POL 10 CLEMENCY: Citizen offenders abroad •.•••••••••• PS 7-1 COLONIES POL 19 Criminals .••••••••••••• , ••..••••••. SOC 11-4 Political prisoners ••••••.•••••••••. POL 29 COLONIZATION (Land) E 12-1 CIERGY •••••• , ••••••••••••••••••••••• SOC 12-1 COMBAT ACTIVITIES ••.••..•••.••••••.•• POL 27 CI;ERK OF HllNDBOOK COMBINES , •••••.••...•.•.••.•..•.• , INCO 15-1 passports ...... PPI' 5-2 COMMAND STRUCTURE (of armed forces) • DEF 6-1 thru 6-5, 6-11 4/1/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK MARKET (EEC, CACM) •...•••....•. ECIN COMMUNICATIONS: Involving diplomatic repr...... CR ...... ,~,. EP 7-8 ...... PO 6 .•.... CR 7-6 Inland •••••••.•••.••••••••• IT Sales under PL Inland waterway transport •••••.••• IT 11-6 Stabilization •••••••.•••••.••••.••• metallurgy •••.••.•••••• INCO (AL) TL:RC - 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK COlY1PANIES: PER 12 Ocean shipping • . • • • . • • • • • • . • • • • • . • • . • . • • OS 6 Petroletun , ••••••••.••••••••• , • • • • • • • • • • PE:r 6 CONDUCT OFFICE ORG 12 Railway • • • • • • • • • • • • • • • • • • • . • IT 8-6 Refineries • • • • • • • . • • • . • • • . • • . • • . • • • • PET 11-2 CONFERENCE REPORTING...... 2 Security clearance •••••••.••••••••••••• SY 15 Transportation ••••.•••••.••.•••••••.•.•• TR 6 CONFERENCES: approp. subj.) Administrative Officers ••••••••••. ORG 3-l COMPARATIVE lAW ••••••••.•..••.•..• LEG 5; POL 5 Chiefs of Mission. COMPENSATION: Principal Officers ••••.••••••••• ORG 3-2 personnel ..•..•.•.••••••.••••.• 11 Consular Officers ••.•••••••••••••• CON 3-1 Cultural Affairs Officers ••••••••••• CUL 3 unemployment ••••••••..•.....•••••.•••• IJU3 13 Workmen • ••.•.•••••••••.•••.••.••••.•• Press ••.••.••.•.•.••••.•• PR 11-3; PPB 9-5 IJU3 11 Public Affairs Officers ••••••••••••• INF 3 COMPETITION trade) ...... FT 9 Staff ••••.••••••••••.••••••••••••• ORG 3-3 COMPLAINTS: .) CONFISCATION 15-2; PET 15-2 Agency program • • • • • • • • • . • • . • • • • • • • • • • • • PR 13 Recovery • • • . • • • • . • • • • • • • • • • • • . • • 8-4 administration ••••••.•.•.•••• FT 23-1 (for USDA's) • • • TRV 16-3 ARMED • • • • • • • • • • • • • • • • • • • • • • POL 27 admin. Postal ...... ser"Vice •...... •.. ··-·,...... CONFLICT INTEREST ...... 12 PERSONNEL ...... 4 COJIIGRATULATORY COMMUNICATIONS: OM1'TROIJ:Ji:R GENERAL DECISIONS etc. , •••.••••.•• POL 17-4; GUL 6 subj.) ...... LEG 6 COMPULSORY: ,.."'""l:''"'u'u"''>''-"" (initial celebration) •• POL labor ...... !.J.'J3 ••.••••••.•.••.•• POL 6-2 Military service •••••••••••.••.•.•••• DEF 9-4 CONCERTS ••.••••• , ••• , • , ••.•.•.••.•• , •• CUL 14-5 relations with ••.•.••.••••.••.• cultural ••••••.•.••... CUL 16 legislative branch •.••••••..•. POL ;:,!usic CONCESSIONS: In • bldgs •••••••••••••..••••..••• , BG 12 Mineral resources •••..••••••••••••• INCO (AL) CONGRESSIONAL: Petroleum •••••.•••••••••••••••••••.• PET 10-3 Tariff .> ...... , FT 7-2 ) ... ~ ...... ~ . " . kLeil'cJ."><-'- ) "' • • ,. •• • • , ••• CONC ILlATION: Mail (Use subj.) Boundary disputes: Submission agency ••••••••• BUD 11 Mr ...... l?OL 31-1 Summaries ••••••••••••••••••••••••• LEG 1-1 Continental shelf •••••..•.••.••..• POL Travel (CODELS) •••• , .... , ...... LEG 7 seas .•••.•..•••..••.•.••.•••• POL CONSCIENTIOUS OBJECTORS ••••.••••••••.• Territorial waters ••••.••••••••••• POL 33-5 Eligibility for visa .•••••••••••••••• V 11 other . • . • • .. • . • • . . • • .. • .. . • • . • • . • • • • . POL labor-management disputes ••••••••••.• LAB ownership disputes •..••.•••••• disputes •••••.. , •.•.•.••.• , • . • • • • TP CONSERVATION: Fish , ••...•••.•.•...... ••.•.•• INCO (AL) CONCUBINES aspect) .••••••• PPT • • · • • • • · • · • · • · • ·. • · • .•. ,. INCO (AL) Mineral resources ••••.•.•••.•••• INGO (AL) CONDEMNATION BG 6-1 Natural resources...... 10-l ...... PET CONDOLENCES: •••••.•••••.....•••.•..••••.• AGR 11-1 Water • • . • • • . . • • • • • . • • • • • • 11-1 j,Jildlife ••••.••••••••• , •• , . • . • • • INCO (AL) Disasters Prominent persons •••••••••••. ~ ...... CONSOLIDATED MPJ'IAGEMll:NT ORGANIZATION •••• ORG l-2 RECORDS CLASSIFICATION HANDBOOK ...... ,,.,~~~~"'• CONSTITUENT POSTS: •••• , •.•••••• , , INCO (AL) • , • · •.•• • ••• •• • INCO (AL) Organization & wanagement CONSTI'J:UTION Access to Berlin •••..•..•...••..••.. • • •••••••••••••••••••••••••• DEF 1-1 Political ••.•.•.•• , • • . • . • • • • • . . . . • • POL 1-l PER ••••••••••••••..••••• •••••• INCO {AL) Military: Assistance •••.••••••.•.••• DEF 19-7 Bases & installations •••••.•••••• DEF 15-10 harbors , • • • • . • • . . • . • . • • . • • • • • 14-1 forwarders •••• , , .•..••• , •• TRV Industria:'. clearance •.••••.. Informational guaranty • , •• , , INF LAB CONSUIAR: CON Agents: 'll>oluntary agencies).... . • • • . • • • • • . • 6 ""'''ifi'!TOAT & admin. approp. subj.) U.S ••.... FT 4-8 Program operations ••••••••••••.••••• POL 23-8 Services: PPr services ...... ll Visa ..... ~ .. " .... ,. . ~ . .,. .... ~ ~ ...... ~ ... ~ * • ~ • , V ..... -...... 10-3 u.s.: • • • . • • . • . • . . . • . • . . . . . • . . . . • • 19-3 & maintenance .•...... " ...... • ..... "' ...... " .... J> " " ...... Organization & administration ••••.•.••••• Industrial CONSUJ:.ll:ANTS: 13-2 ·······"'··········~···~··approp. subj.) PERSONNEL 9-3 schedules •••.•••.••••••• , • CR CONSUJ:J:J:ATIVE GROUP STR 13 • • • • • • ~ .. • ...... ,...... , • .. • • . • .. • • CR 17 • • • • • • • •• • • ••••••••••••• POL 23-10 CONSUMER COOPERATIVES 6 7-1 •••·••·•·••·••••••••·•• STR CONSUMPriON PRODUCTION & •••••••...•• STR 7-2 Voluntary trade •••••••••.••••••••• FT 11-5 CONTACTS: East-West exchange •••••••·••••••• EDX; CUL 16 With Communist reprs. (social) •••••· POL 17-8 TL:RC- 4 4/1/65 RECORDS CLASSIFCATION HANDBOOK Air AV 13 , •••.•...••... , •.. INCO (AL) Travel: •••••••• •. • •. • P:FT 7' ••••••••••••• , • , POL 23-10 CR 3-6 POL COUNTERFEITING: FN 9 or AID 15-8 Law enforcement aspect ••••.•••••••• .) , , , , , • , • , , , , , , ... , •...•..•.•••. POL 23-9 MP 15; PPV 5; RAD 13; TV 13 ..... - ...... CR 3-l COlJRl': . ) Martial • , ••• , • , , , ••. , .•••. , ..• , , • , DEF 9-3 CAIJ.S • ~ ••••••••• CORRECTION criminals) •.••••••••• SOC 11-4 C01JRI'S: CORRESPONDENCE: Civil criminal ••..••..•••.••••• SOC 11-3 Analysis & distribution ••••••••••••••• CR 4 u1ternational Ct. Justice...... 5-2 :tvfana.gement • • • • • • • • • • • • .. • • • • • .. • • • • • • • • CR As branch govt. POL 15-3 CRANK LEI'TERS PR 13 Agency , • • . . . . • • • . • . • • • PR 11 Information program ..•••• PPB 9-7 CRANKS of, etc, ) ••• , • • • • • • • • SY 11 Visits of ..•.•.••••••••• , ...... • , ••.• PPB 7 CORRUFTION: PRESENTATION OF • , . • . • • POL 17-1 Business & industry •••••••••••.•••• INCO Goverr.nnent • • • • • • • • • • • • • • • • • • • • • • • • P()L 4/1/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK CREDIT: Bank (domestic int' .••.•..•••.•• Cards (for agency vehicles) •••.•.. Dollar credit sales (PL Export .•••••.••....•.•••..•...•.•..• Inquiries (agency ••••. PER Federal •.••.•.•.•.....••... PER CUSTOMS: 12 Administration 8-2 27-12 0 ············•••*••········ ...... 0 DANGEROUS: 11-1 ••••••••••••• lT 11-11 SOIL Highway transport ••••••••••••••• Rail transport •••••••••••••••••• Activities. Development. Conflicts. CUL Centers • , • • • • • • • . • • . • . • . • • • • • • • . . . • • . 11 DATA PROCESSING •••.••.••••••••...•.••. , , , ••••••••••• EDX In financial transactions •••••..•. FMGT 14 ••••.•• POL 13-7 Scientific aspect ••.••..••..•••.••. SCI 14 ••••..•••• , • , ••••••.• , CUL 3, 11 Presentations program: DEACTIVATION (mil. bases inst. • ,DEF 15-10 Performing artists groups •....•. CUL 16 Materials ••..•••.•••...••.•.•.••••• CUL 9 DEATH: Property .• , .•.••••...•....•.•.••.••. CUL 10 Heads of state (condolences on) •. POL 15-1 Reports of (u.s. citizens PS 9 CULTURAL ORG. , UN EDDC. , Statistics •.•••.•••• SOC 13-2 SCIENTIFIC & (UNESCO) CUL; EDU; SCI CULTURE (national CUL TL:RC - 4 4/1/65 16) RECORDS CLASSIFICATION HANDBOOK DEATiill AND ESTATES ••••••••••••••••.• PS 9, 12 DELEGATIONS: authority ••••••.•••• •.••.•••••. ORG DEBRIEFJlW: To int 1 1 confs, & orgs. :personnel • • • • • • • • • • • • • • • • • • P:ER specific conf. or org. grantees •••••••••••••••• EDX DELIMITATION DEBT: 32-2 l?tlblic • . • • ...... • • • • . • . . • • • • • . • • • • • • ~ 14 Recovery of servs.) , ••••• PS 8 DEMILITARIZATION: War •.•.••••••.••••••••••••.••••.•••• :EN 14 Under armistice •••••••••.•.•..•• Demilitarized zones •••••••••••••• DEBTOR ACCOUNTS ••••·······•••····••• ACC 11 DECADE OF DEVELOPMENT (UN)...... E 5 DEMOBILIZATION forces) .•••••• 6-8 DF£ARTELIZATION ••••••••••••••••••• JllCO 15-1 DEMOGRAPHY ••••••••••••••• ill ill •••••••••• 13 DECENTRALIZATION: Administrative functions •••••••••••• ORG 1 DEMOLITION .) ..... 15-2 Government • . • • . • . • • • . • . • • • • . • • • • • • • POL 15 DEMONSTRATIONS (political) ••••••••. POL 23-8 Records ••••••••••••••••••••••••••• CR 11-1 Damage to gov't property •••••••...•. BG 20 officer role in •••.•.••...• BY 13 DECLARATION OF WAR ••••···········•··· POL 27 DECLASSIFICATION •••••••••• CR DEMOTION ••••.••.•.•••••. , . • . • • . • . • • PER 13-6 DEMURRAGE DECONCENTRATION .•••• mco 15-1 ) ••.•••• TRV 14-11 DECONTAMINATION DENIAL OF PASSPORTS ••••.•••••••••••.• PPT 14 DECORATIONS: DENTISTRY •.•.••••••••••••••••.•.•. HLTH 14-2 employees •••••••••••••••••••• PER 6 DEPARTMENTS, FEDERAL (Use Heads of state ••••••••.••••••••.•• POL approp. subj.) personnel ••••··•••••••••• Other prominent persons DEPARTURE: Assistance to travelers ••••.•.••..• TRV 15 approp. subj,) • & cons. reprs •••.•••••••••. POL 17-5 grantees ••••••.•••••••.• EDX 28-5 Issuance effect ••••••••••••••••••• 5 & POL From govt. bldgs •••••••••••••••••••• BG 19 DEDUCTIONS: u.s. citizens, foreign laws re ...• PPT 7-1 Payroll ·~··•••••••••••••••••••••••• ACC 16 DEPENDENCIES, GOVT. OF ••.••.•••••••.• POL 19 •••••.....••....••.••.••..• PER 11-2 DEPENDENCY STATUS (of agency (as visa v employees) ••••.••• , •••••••••••••••• PER 19 DEPENDENT TERRITORIES ••••••••••••••.• POL 19 DEF:EX::!TORS ) •••••••••••••••• POL 30 DEPENDENTS Education: DEFENSE: Allowances •••••••••.•••••••••.. PER 11-3 Budget • • • • • • • • • • • • • . . • • • . • . • • • . • • • • • • DEF 1 General • • • • • . • • • • • • • • • • • • • • • • • . PER 15-9 Civilian •••••••••••••••••••••••••• DEF 1-6 Overseas Schools ••.••••••••.•..• EDU 9-5 Collective •••••••••••••••••••••••••· DEF 4 Emergency evacuation: operations •••••••••••••••• POL 27 Consular assistance .•••.••••••••. PS 7-6 Nationa:L • • • • • • • • . • • • . . • • • . . • . . • • . • • • • • DEif E & E plan •.•••••••••••••••••••••.• EP 6 Medical care •••.••..••••.••.•.•.••• PER 14 DEFENSE INTER-AMERICAN • , ••••••• DEF 4 Medical deposits for ••••.•.•••.. ACC 23-19 •••.•. , • , •••.••••..•••.••. DEF 9-1 PERMANENT JOINT BOARD .... , .•• , •••••• , ...... PPT 10-18 ...... DEF 4 Travel , •••••••••••••••.••.•.••.•.•.••. TRV HONORAEY: DEPORTATION: Agency employee awards •••.•••••••• PER Aliens (general) ...... V 21 Prominent persons ••••••••••••••••• POL Consular asst. to citizens •••••••.. PS 7-4 Mass •••••••••••••.••••.•••••••••. SOC 14-7 DEHYDRATION mfg.) ••••••••••• INCO (At) Political prisoners .•••...••••••••• POL 29 DEPORTEES (as visa applicants ) v 11-3 4/l/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK DEPOSIT & TRUST FUND RECORD •.•••.•• ACC 23-2 DEPOSITARY CHECKS (in local banks) • ACC 23-9 DEPOSITIONS (consular) •••••••.•.•••• PS 10-2 DEPOSITORIES, LOCAL •••••••••••....•.• FMGT 7 DEPOSITS, MEDICAL (for dependents • ACC 23-19 ...... AID DESALTI\IIZATION •••••••••••••••••.••••• 11-3 •• AID 11 , •••••• , ••• DEF 1-5 soc 14 DI: ADMINISTRATIVE DINING ROOM PASSES •••••·•••••••••••••• BG 12 Financial JiMGT 6 ~··········· •••••••••••••• TRV .•••.• EDU 9-3 ••••••••••••• , ..... "El?9 & COJITSIJLAR: DETENriON OF CITIZENS ABROAD: assistance to .•••••••••••• PS 1 ..1 As political • • • • • • • • • • • • • 29 DEVALUAriON (of ••••••••••••• FN 17 DIRECTORIES, COMMERCIAL ••••••••••••••• TP 21 DEVELOPMENT: DISAFFECTE!D Capital Dev.alopment Fund . , •.•.•••.•• AID 9 Career • • • • • • • • . • • • • . • • • . • • • . • • • . . • PER 9-2 Community • . • • . • . • • • • • • . • . • . • • • . • • • 6-5 Technical ass projects •.• AID Decade of .•••••.•••.••.•..•••...•..• , . 5 ••••• -.. • ~ • •I PS 7-6 1 12 Damage to govt. property •••••••••••• BG DISBUf!SEMEt'fJ:S , •••••••••••• , • , • • • • • • 23-4 ACCotJNTING 6-1 DISCHARGE OF: Agency .1\rrned DEF 9-9 ••*······················'··· services ...... - 4 4/1/65 18) RECORDS CLASSIFICATION HANDBOOK DISCIPLJ:NE: DISTRIBUTION: :personnel • , ••••••••••••• , • • • PER 12 Communications ••••••• CR 4; FSV 6 forces ••••. , .•.••. ~ . • • ...... • D.E.IIP Educ, & cult, materials: Mercha.r.tt se<:wen ...... * • • • • • OS Books, other publications •• PPB 10 12-8 Protective services •••••••••••••• PS 7-5 Films ••••••••••••••••••••• , ••••••• 12 DISCOUNTS (govt.): General •••••••••••• , •••••••••• CUL 9 Equipme.nt & •••••••••• , ••.• ES 6-4 Land •••••••••••••.••••••••••••••••• AGR 12 shipments •••••• , ••••• , ••• TRV 14-1 Publications DISCRIMI.NATI Within agency ...... FSV Cargo OS 11-5 To public ••••••••••••••••••••.•..• PR 10 FT 11-3 OS 6-1 soc 14 CONDITIONS • , • , •• HLTH # ...... l • ' ••••••••••••• lNCO {AL) DISTURBANCES: • ill ...... J! •• "' .... " •• ,. • 12-2 ...... political DIVERSION '1. DIVIDENDS: installations •• DEF 15-10 11-3 Passports •••••••.•••• "' ••• ,. •••• Visa DOLLAR: Credit sales (PL 480) ••••••••••• AID As form of currency • • • • • • • • • • • • • • • • . 17 4/lfo;, TL:RC - 4 RECORDS CLASSIFICATION 19) Iaw •••••••••••• , • • • .. • .. • • • • • • • • . • • • .. POL 5-l Polltical •••..•••• , • • • • • • • • • • • • POL D'!Jl:Y OFFICERS 6 medical supplies): To disaster victims ••••. AID 15-9 or SOC 10 In. • • • • • • • . • • • • • .. • • • • •• "' • HJ:.[pJj By services ...•• AID 15-10 or SOC 9 E DOUBLE T~ION •...•••..••.•••...•••••• FN 16 EARI'H SCIENCES ••.•.•••• , •.••• , •• , • • • • SCI 20 DOWNGRADING (classified docs.) ••••••• CR 16-3 EARTHQUAKES • • • . • . • • . . • . . . • • . . . • . . • • • . SOC 10 EAST-WEST CENTER (Hawaii) •••••••••••• EDX 27 forces ) •••••••• , • • • • • • • • DEF 9-4 EAST-WEST RELATIONS: visa applicants •••••••• V 11-4 Educ. & cult. exchange ••••.•.• EDX; CUL 16 Political , •• , , • • • • • • • • • • • • • • • • • • • • • • • • POL DRAINAGE ) •••••••••••••• AGR ll-1 Trade ••••••••••••••• , ••••••••••••••.•• STR DRAMATIC •••••·•·····••••••••••• CUL 13-1 ECOLOGY: DRAWING fine art) ••••••••••••••• CUL 13-2 Animal ••••• , • , , •••••••••••••••• , , • • SCI 44 DRAYAGE (gov't ) ••••••••••• TRV 14-9 Plant ...•. ,. . • ...... • ...... • ...... SCI 42 E DREDGING ••••••••••••••••.•• IT ll-lb; OS 14-1 J:llJONOMIC: Affairs ) •• "' •• •"' ••••• • • ••••• " •" .. E DRIVERS LICENSES FOR: .Aid ••.•..••• " ...... " . " ...... " •. Agency personnel overseas •••••••• PER From Communist bloc •••••• , •••••••• AID vehicle ••.•••.••• VEH ll-4 Assessments • • . • • • • • • • • • • • • • • • • • • • • • • E 2-1 Citizens abroad ) ••••••••• PS 7-2 Conditions ) •••••••••••••••••• Foreign & cons. Defense program ••••••••••••..••••••••. STR personnel POL 17-2 Aid program projects: DRIVES etc. PER 15-1 Grants •••••••••••••••••••••••.•• AID Io.ans • • • • • • • • • • • • . • • • • • • . • • • . • • • AID 9 DRIVING SliFE • • • • . . • • • • • • • • • . • • VEH 13 Non-aid program ••••.•.••••••••.•.••• E 5 ••.••.••.•.••••.•••••••.•. J:llJIN DROUGHT: Effect on labor •••••••.•••••.•• LAB 13-2 problem •••.•.•••.•..• AGR 11-l for women ••••..••••.• soc 15 Disaster • • • • • • • • • • • • . . • • • • • • • • • • • • . . SOC 10 bloc ••••••••.• E 6 Review ...... E 2-2 DRUGS & PHABMACEUI'ICALS: Stabilization •••••••••.••••.•••••.•• E 1-l Health & medicinal use •••••••••••••. HDrH 8 Sl..Ul'llllary •• "' ••••• II ••••••••••••••••• " •• E 2-3 medical program • • • PER 14-10 Warfare • • • • • • . • . • . • • • . • • • • • • • • . • . • • • • • STR Health aspect •••••••••••••••••••• HTirH 17 COMMISSION FOR AFRICA Trade aspect ••••••••••• , ••••••••••• m ...... E 3 DEF l-6 m ...... 3 DRY DOCKS: ""''""'""'"""" COMMISSION FOR EUROPE Commercial facilities ••.••••••••••••• OS 14 m ...... ~...... 3 Military facilities ••••••••• DEF 15-5 ECONOMIC C:Ol'IJMISS:WN FOR LATIN DSBA • . • • . • • • . • • • • • . . • • • • . • . • • • • . • • • PER 15-15 AMERICA 3 DUAL NATIONALITY P:P:J: . "• ..•. "' "'. • • ...... • "'• .• • • E 3 NAVIGATION TAXES & trade ) •••. , •••••••• , • • • FT 14 .nu'""'"-'"'"""'l'"·uo duties ••••••••.•.••• , • FT 13-1 • •••••••••••••.•••••••.••••••• STR 4 TL:RC-- 4 4/1/65 20) RECORDS CLASSIFICATION HANDBOOK & SOCIAL COUNCIL EFFICIENCY RATINGS •••.••.•.••••.•.• PER 10-2 approp. slibj.) ELECTIONS: EDITORIAL SERVICES ) ...... FSV 7 Communist party (int'l) •••.•••••••• CSM 3-l Dependencies •••••••••.•••••.••..• POL EDUCATION •••••••••.••.••.•••.••••••••••• EDU National ••.•••.•••••••••••.••.••••• POL Allowances • • • • • ...... • • .. • .. .. • • • PER 11-3 Provincial & municipal ••••••••••• POL 18-l Dependents FS employees ••••••• PER Discrimination in •••••.•••••••••• SOC ELECTORAL LAWS •.•••..•.•••.•••••.••.• POL 14 for women •••••••••••• soc 15 Overseas schools •••••••••• EDU 9-5 ELECTRIC POWER • . • ...... • ...... • .. FSE 12 Technical asst. • ••••••••• AID 8-6 ELECTRICITY . utility) ••••••••.•• FSE 16 EDUCATION & TRAINING: PER 9 ELECTRONICS: AGR 9 Industry • • • • • • • • • • . • • • • • • • • • • • . • !NCO (AL) enere,ry • • • • • • • • • • • • • • • • • • • • • • • • AE 9 Science ••.•.•••••.••..••••• , ••••.• , SCI 33 Labor ••••••••.•••••.••.••••••••••••• LAB 9 For specific Language training: see approp. subj. English •.•••••.•••••.••.•• , ••• , • • EDU 10 For exchange grantees •••••••• EDX 28-2 EWJENTARY EDUCATION EDU 9-l For refugees ••..•••.••.•.••.• ~T 10-l By U.S. profs. abroad ••.•.••• EDX 19-5 ELIGIBILITY: Foreign • .. • • • • .. • . • • • • • . • • • • • • . • • • . EDU 11 Refugee relief •••••••• , • , •••• , ••. , • • REF 7 For agency employees ••••.••••• 9-l For visas ...... • . .. • • .. .. • • .. • • • • . • • • • • • • . V ll Medical, nurses, etc •••••••••••••••. HLTH 9 ••••••••••••••••••••• DEF 9-5 EMBARGO than ••••••••••••• F'I' 11 Science , •••••••.•••••••.• , •••••••••• SCI 9 EMBARGO LISTS .... STR Social workers •.••.••.••••.••.•..• SOC 9-l 17 Space & astronautics ••••••••••••••••• SP 9 u.s.: Veterans abroad (cons. a sst,) • , ••• PS. 11-1 Construction & maintenance ••.•••••••••. BG Organization admin •••••..••••••••••• ORG EDUCATIONAL: EMBRYOLOGY , •• , ••••• , • , ••.•••••••.•••• SCI 44 And cultural exchange •••••••.••.•••••. EDX EMERGENCY: Country program plans. Action Allocations •.••••••••••••••••• EDX 1-1 Destruction ..... CR 7-11 Reprogramming ••••••••••••••••••• EDX 1-2 Evacuation: Institutions ...... EDU 9 Assistance citizens •••.•.•. , , • PS & university: Post plans & ...... EJ?6 iation •• , ••••••••••••••• EDX 23-1 National: Alumni orgs, (grantee State ...... DEF 1 in) •••••••••· EDX 29-3 Travel control ••••••••••• Pl?T 7-2 9-3 Education ••••••••••••••••••.•• EDU ...... ".' .... "' ...... ~ Exchange program rel. with •••• EDX 3, 31 Relocation program •••••••••••••••••••• EP 7 Security clearance of ••••••••••••• S.Y 15 Univ, studies program EMERGJliG NATIONS: (agency employees) •.•••••••••• PER 9-9 Interim control & surveillance ••••. POL 20 U,S,-sponsored schools abroad •••• EDU 9-5 EMIGRATION: Media. Techniques ..•.•••.•••••••••• EDU 12 Political aspect (non-U.S,) ••••• POL 23-10 System , , , •• , , .•••••••••••••. , , .••••. EDU 9 Refugees • • • • .. • • .. .. • • • • • • .. • • • • • • • • • • • • • .. -REF Travel program ••••••••••••••••••.•• EDX 17 Social problem (other than refugees) •••••••••• SOC 13-1 EDUCATIONAL & CUili'URAL AFFAIRS} Visa ma.tter ...... v ADVISORY COMMISSION ON INT' L • . • • • • • • EDX 8 EMPEROR (head of state) •••••••••••• POL 15-1 EMPLOYEE SUGGESTION PROGRAM • • • • . • • • • PER SCIENTIFIC & CUDr, •••••.•••••.•.•• CUL; EDU; SCI EMPLOYEES: Agency: EFFECTS: Personnel matters ••.••••.••••••••••. PER Deceased citizens abroad •••.••••••••• PS 9 Travel & transportation •••.••••••••• TRV & cons, personnel, Foreign govt. : of •••••••.•••. , ••••. POL 17-2 transp. of ••••••.•.•. TRV 14 As visa applicants ••••..••••••••• V 31-l TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK EMPLOYMENT: ENTRY REQUJ:REM.ENTS : PER 13 For admission aliens to Discrirrdnation in U.S.-admin. terrs. • • • • • . • • • • • • • • • • • • 12 ...... soc 14 At bases (local employees).DEF 15-8 EPIDEMICS • • . • • • • • • . • . • . . . . • . . • • . . • . HI.lrB As economic factor •••••••••• LAB lS For refugees •••••••••••••• REF.lD-7 EQUIPMENT & SUPPLIES: END-USE CHECKS •.••••••.•.•••• STR 7-1 Agency: Automatic data nrn0l~~R • , •. , ••. , • FSV S TRAD n:IG WITH • • • • • • • • • • • • • • • • • • • • • • STR ...... CR 7 Ge-neral ...... ES ENEMY ALIENS: Medical ...... PER 14-10 Intermnent wartime: Records • . • • • • • • • • • • • • • • • • • • • . • • • • • . CR 13 Civilians .. .. . • . • • .. • • • • • • • .. • .. POL 27-7 Security ...... BG 16 reprs. .. • • .. • . • • • • . • • • .. • 9 Telecommunications •••••••••••••• CR 7, 8 Vehicles ••••••••••••••••••••••.•.•.•• VEH ENERGY: Industry ••.• , ••••.••••••••••••••• INCO (AL) Information & cultural (See under Research •••••••••••••••. specific ••. CUL, MP, PPB, RAD, TV application ••••••••••••••••• FSE Military ••.•••••••.•.•••.••••••••. DEF 12-1 Solar ••••••••••••••••••••••••••••••• FSE Military assistance ••••..••.•••• DEF 19-8 Personal property ••••..•.. ACC 9 ENGINEERING: Telecommunications ( ••••••.. TEL 12 Govt. bldgs. ••••••·••••••••••••••••••• BG 7 •••••••• , • • • • • • AV 12; OS 12; Industry ••••••••••••••••••••••••• INCO (AL) IT 7-12, 8-12, 11-12 Science ••••••••••••••••·••••••••••·• SCI 50 EROSION, SOIL ...... AGR 11-1 ENGLISH LANGUAGE: Institutes (USIA) ••••••••••••••••••• EDU 10 ESCAPE ClAUSE (trade •••••• ., • • • • • • • • • • • • • • • • • • • • • EDU 10 agreements acts) ••••••••••••••.••••. FT 4-S For exchange grantees ••••••••••• EDX 28-2 For refugees •••••••••••••••••••• REF 10-1 ESCAPEES (See REFUGEES) By u.s. profs, abroad ••••••••••• EDX 19-5 ESPIONAGE , •••••••••• , •..•.•••.••.• , •• POL 23-4 ENLISTMENT: Passport security aspect •••••••.•• PPT 16-2 Armed forces ••••••••••••••••••••••• DEF 9-4 ENTERPRISE, PRIVATE (tech. asst. ESTABLISHMENT: ) ••••••••••••••••••••••••• AID 8·10 Agency, office, post, etc .••••••.•••• ORG Military bases & inst •••••••••••• DEF 15-10 Amusements & sports ••••••••••••••••• CUL 15 allowances ••••••••• PER 11-8 ESTATES DEATHS SCI 40 ESTIMATES: ENTRY, PORI'S OF : BUD Immigrants & llUll~cOO!.L&kW4~~ •...... v 12 ...... ,. ... '"' .... ,. .. INT2 shipments ••••••••••• TRV 14-13 EI'BNIC MINORITIES: As political force Protection ••••••..•••••.•••••••• DEP A.RTURE: Aliens. bld.gs...... 19 EI'BNOLOGY soc 13 Travel restrictions EI'IQt.JE:I'TE soc National emergency ••••••••••••••• PPT 7-2 Wa.:r ...... • •• Pl?J: 7-3 EURATOM u.s. citizens, foreign laws re ••••• PPT Vessels at foreign ports •••••••••••• PS EUROPEAN DEFENSE C(];JMUN:rr'Y , ••• , ••••••• DEF ENTRY OF MEJ'\CBAND Through • • • • • • • • • • • • l.!T 25 Customs clearance: & O~!Ji-'·~-'<'00 ) ••••••• , ES 8-2 Bous•eh<)lcl/r:,erso1oa.l effects ...... TRV' 14-2 Free entry privilege •••••••••.•••• POL 17-2 TL:RC- 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK EXECUriONS: '*"'"**"'*"'"'··········· ECIN EUROPEAN FREE TRADE liSSOC !AT ION ' • •. * 11 II f ". 1!!1 ••••• f • ol ECIN EI!ACUJ\.TION: Privilege Assistance citizens E & E program • • • • ...... • • • . . . • . . • • • EP 6 INCO 10 .... " " " ~ .. " .. ~ .... " ...... II! "' "' •••• " ...... • ) • • • • • • • • • 17-2 Medical .... ,...... ~ ...... EllALUATION: EXEQUATORS ••...••.•••.•.•••...•••.• POL 17-1 10 approp. subj. ) EXERCISES: Armed forces ••••••• DEF 6-1 thru 6-5, 6-12 visa applicants) •• V 11-4 Relocation ..•••••••••.• 7-9 EXHIBITIONS EXHIBITS & ...... ACC 20 EXHIBITS & DISPLAYS: (for pub. relations) PR 9-2 Air shows: EXAMTI1ATIONS: Commercial CUL 15 PER Military •• :::::::::::::::::::::::. DEF 8 Atomic energy • , • , ••• , •.••• , , •• , •••••. AE 8 employees & dependents •• PER 14-4 Binational centers ••••••••••••.••.•• CUL 8 Visa applicants •••••.•.•.•••••••••• V 24 Book • • • • • • • • • • .••• • • . • • • • • • • • • •. • PPB 12-5 Cultural ...... , ...... CUL 8 (to voucher Health & medical ••.•.•••.••••••• HLTH 14-l ••••••••••••••••••••• ACC 21, 23-10 Military , ...... , ...... DEF 8 Scientific ••• , • , ...... , ...... SCI 8 Space astronautics SP 8 EXCESS PROPERTY: & USIS inf, ctrs. & lib~~:·::::::::::::·cuL 8 ES 12 Armaments • • • • • • • • . • • • • • . • • • • • • • • • DEF 12-3 Use in asst. program •• DEF 19-8 EXIT PERMITS •••••••••••••••••••••• POL 23-10 ...... STB 11 EXPANDED TECHNICAL aid use) •.••• AID 12 ASSISTANCE PROGRAM (ETAP) • , ••••••• , , AID 8 EXPATRIATES (as nonquota ) •• V 29-4 EXCHANGE: EXPATRIATION ••••••••••••••••••••••• PPT 9-16 Accommodation .•.••••••••••••••••• ACC 23-6 Educational & cultural ...... EDX; CUL 16 EXPEDITIONS: Information: General • • • • . . . . . • • • • • • • • . . • • • . • • • • • SCI 11 General • • • . • • • • • • • • • • . • • • • • • • • • • • • INF 4 Specific types (use approp. subj.) Military •••••• , •••••••••• , ••••• , • DEF 10 Scientific •••••••.••••••••••••••• SCI 10 POLITICAL •• , .. • • • • • • • • • • .. POL 30 Medium of (money) ••••••••••••••••••• FN 17 Press ••• , •.• , ••••••..••••••••••••• PPB 4-1 EXPENSE: Prisoners ...... , ••. ,POL 27-7 ·····················-···· NJC 8 Property (agency) ••••••••.••••••••• ES 7-3 • • • • • • • • • • ••.•••.•• , •• ACC 19 Publications ••••.••••••••••••••••. PPB 4-2 Rates {currency) ••••••••.•••.•••.• FN 10-1 EXPLORATION: Visitor program ••••••••••••••••.••• EDX 33 Scientific •••••••. SCI 11 or approp. subj. Visa issuance ••••••••••••••••• V 22, 31-10 • • • • • • • • ~ • • • • · • • • • • • • • • • • • • • • • • SP '10 EXCHANGES: EXPLORATION & DEVELOFMENT: Commodity: Minerals resources •••••••••••••• INCO (AL) General •••••••.••••• ~ • . . • . • . • • • • mco 13 Petroleum resources •••.•••••.•.•• PET 10-2 , ••••••• , , INCO (AL) FN·8-i EXPLOSIVES: As armaments ••••.••••.••.•••..••••• DEF 12 EXCLUSION: Manufacture of ••••••••••••.•.•.• INCO (AL) &iens ...... ~ ...... V 21 Citizens from foreign countries •••• PS 7-4 EXCON PROGRAM ••••••••••••••••••••••••••• STR 4/1/65 TL:RC - 4 EXPORT: Credit • • • • • • • • • • . • .. • • • • . • • . .. • • • • • • . 6-1 Declarations on govt, ).TRY 14-14 Trade ...... ', • • • •...•....• FT 1-2 • · • • •• · •••...• FT 1-1 soc ... AID EXPOR:r-IMPORT BANK FARM: EXPOR:rS: ...... ~···············• 1\GR 6 End-use ) •••••••••••• STR 7-1 labor • • • . • . . • • . . . . • • • • • • . . • . . • . . . • • LAB 10 Petroleum...... PET 17-1 ••••· ••• •••• ••••••••••• AGR 3 co:rmnodities force ••..•.•.•...• , .••• POL 13~5 industry outline or FMMma f EXPOSri'IONS FAST NEWS ••••• PPB 9-1 EXPROPRINJ:ION petroleum !NCO 15-2 FEATURE 1WERIALS .• , •• PPB 11 Petroleum , • • • . . • • • • . . . • • PET Protection of interests •••••••••••• PS FEDERAL: Agencies: EXPULSION Relations with other (admin) ••••••• ORG 1 For agency ~ENSION: approp. subj. Courses employees) •••••••• PER Benefits & services •..••••••••.••••• PS 11 agriculture •• , • • • • • . • • • • • • • 9 Selective Service •••••••••.••••• PS 11-2 Treasury •••.•••.•••.••.••••.•• , • PS 11-3 vermin ) •••••• , , • Hlll'H Veterans • • . • . • • • • • • . • • . • . • . • • • • • PS 11-1 Budget •••• , ••••••. , , ••• , . • • • • . • • . . • BUD 10 Credit Union • , , • • • • • • • . • • • • . • • . • • PER ...... jl ••• rn 9 Employees health benefit plan •••. PER •••••.•.••• , ••.••••••.••• STR 9-1 A:udi t • ...... • . • . • • • FMGT 13 FEES: Political relations •••..•..•..•..••••• POL Authentications (by CR s-3 Consular: ~RADITION • • • ...... • . . • . . • • • • . • • • • • PS 10-4 Authentications •.•.•....••..•.•• PS 10-1 Collection & control ••••••••••.••• CON 6 pol. force) ••• POL 13-10 Notarials • • • • . . . • • . • . . • . . . . • . • . . PS 10-1 Passport & EYE BANKS HIJI'H 12 6, 10-6; ACC 23-18 Visa issuance ••.••...... ,V 6; ACC 23-18 Medical exarr1. ) •••••• V 24-2 Port •••••••••••••••••••••••••••• OS 14-6 F Transportation: FACILri'ATIVE SERVICES: Highway ••.....•.•.•••.•....•.•.. , IT Agency ••••.••..•..•...•.•..••••.•...•• FSV Ocean ~hipping •••..•••••.•••..•...• OS 8 Exchange grantees & visitors (gen.). EIDX 28 Rai 1ws;y • • • • • • • • • • • • • • • • • • • • • • • • • • IT 8-8 Waterway •••....••.••.•.•...... •• IT 11-8 FACILITIES & SERVICES appro:p. subj • ) FELICITATION CONGRATULATORY COMMUNICATIONS) FAIR EMPLOYMENT PRACTICES ••••••••• , PER 13-5 TL:RC - 4 4/1/65 24) RECORDS CLASSIFICATION HANDBOOK FELLOWSHIPS: FINANCIAL: College & university: Aid to: General •••.••••.•.•...... •••••• , EDU 9-3 Citizens abroad ••..•••••••.•••••• PS Offered by Communist bloc ••••••.••• EDU 6 In fields of countries •••••••••• AID 9 a.pprop. subj. • • • • • • • • • • ,. • • • • • • • • • S'.rR 9 E:x:cha.nge program , • • • . • • • • . • • • ...... • • EDX ...... FELLOW TRAVELERS Plans ••• , ...... "' •• , ...... * •• , , • ,. • • BOO 15 Stabilization ••••••••••.••••••••••• FN 1-l FEMALE LABOR • , •••••••••••• , • • • • • . • . • • LAB 10 Statements ·························* ACC 4 FENCES POL 32-2 FINE ARTS •.•.••.•....•.••.....•...•. , GUL 1:3 FERRIES: FINGERPRINTING: Inland waterway ••.•••••••.•.•••.• IT 11-12 employees • • • . • • • • . . . . • . . • • . . PER 16 International boundary waters • • • • • • POL 33 ...... •..•...... v 14 FERTILIZATION •.•..••.••..••.••••.•• AGR ll-2 FIRE PREVENTION: FESTIVALS: Forest •.•.•••••••• , •••••. , ••••. , !NCO (AL) Corronunist youth •••.•••••.••••.••• CSM 14-2 Government buildings •••.•.••••.••..• BG 13 Fil.!n. ••••••• , ...... , • ~ ...... MP8 As public safety measure •••.••.•••• SOC 11 14-8 FIREA.RMS ) : •••• , ••• , , •• , •••• , ••••• , •• , •••• CUL 8 use • • • . . • . .. .. • . • • • • • • • • • • • • • 16-4 FIELD CROPS AGRIC.) Regulations & control ••••••••••.• SOC 11-1 FIELD TRIPS agency officials) ••••• ORG 7 FIRES soc 10 Travel arrangements •••••.•..•.•••••••• TRV CQMMERCIAL approp. subj. LANDING transp. ) : Corronercial • • • • • . • . . • • . • • • • • • ...... • • AV 15 FIRST AID TRAINING •...... ••....•.• HLTH 14-l Base facility •••••••...•.••..•• DEF 15-5 FISCAL SERVICING CENTRAL ••••. , • FMGT aspect ••••••.••••• DEF 17 FISH & FISH PRODUCTS ••••••..•.••.• INGO (AL) FILE EQUIPMENT: Records aspect 13 FISHING: Security aspect ••••••••••••••••.•• BG Disputes: On high seas • • . • . • • • • • • • • • • • • • • POL FILE SYSTEM ( CR 12 In territorial waters •.•••••••• POL • • • • • • • • • • • • • • • • •• • • • • •• INCO (AL) FILES (Maintenance & service) ••••••••• CR 11 License citizens PS 7-2 As •• • •••••••••••••.••••••••• , CUL 15 FILM: ...... MP 14 FLAGS: Festivals MP8 Of CO!lve,ni•enc:e , ••••.•• , •••.•.•..•• OS 12-3 to fly) ••••• , •••• POL FilMSTRIPS: necessity ••••..•..••.••.••••••• Audio-visual services •.••••••••••• FSV 1 Presentation USIS .•.....•.•...• Public relations use •••••••..•.•• PR 9-1 Educational me,iia • • • . • • . . • • • • • • . • • • EDU 12 FLASH ESTIMATES ) •••••••••••••• BUD 6 Information program: Motion picture films •.•.•..••••••.• MP 9 FLEET POST OFFICE GR :3-:3 TV films • • . . • . . . • • • . . . . • • . . TV 6-2 , 12 ..:3 Visuals., •• , •••• * ...... PPB 11 FLIGHT: capital • • . . . . • • • • . • • • . • • . . • • • • . . • FN 13 Clearances: For irronigration purposes •••••••.•.•• V FINAL SALARY CLEARANCE • , • . . . . • • . • • • PER ll-4 Military .•...•.••...•. , .•.•...• DEF 17-l Non-mili ta.c:-y • . • . . • . . . . . • . • • . • . . • AV 15-1 FINANCE: FLIGHTS , SPACE ••••••••••••••••• •, • • • •. SP 10 Agency • .. . • • . .. • • • • . • • . • .. • .. . .. ACC; FMGT FLOODS National, international ••••••••.••••••• FN Control ••••••••••••••••••••••••• , AGR 11-3 Disasters ••••••••••••••••••••••••• SOC 10 FLUORINATION ••••••••••••••••••• , • • HLTH 15-:3 4/1/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK 25) FOREIGN: (cont'd) FLYING OBJECTS (unidentified) •••••.•••• SP 16 Language FOLLOW-UP PROGRAM ) •.•••••.••• EDX 29 employees •••••••••••••.••• PER 9-1 FOOD: General ...... EDU 11 Commodities (other than Leader program: distribution under PL 480) ••••• INCO (AL) Multinational ••.••• , , ...... EDX 21 Donations under PL 480 •••...••.•• SOC 9, 10 National ••••••••••.•••••.•••••••.• EDX 15 or AID 15-9, 15-10 Military forces (use of) •••••••••. POL 27-3 Health aspect ..••.•••.•.•.••••••.•. RLTH 16 Ministers •.••.•••••••.•.••.• POL 7 Imports. Exports •••.••••••••••••• INCO (AL) Mission administration ••••.•••.•.• POL 17-7 Irradiation •••••••••••••••••••..• HLTH 16-1 Nationals (trade assistance to) ••••• TP 7-2 Laws regulations •••••••••• FT 17; HLTH 17 Political relations ••••..•••••••••••... POL ••.•.•••••..• , • • • • • • INCO (AL) Publications program: For Peace program (PL 480) ....•..••• AID 15 Intelligence aspect •.••.••••.•..••• INT Preservation •.••••••.•.••.•.•..•• HLTH 16-1 Procurement aspect ••••••.•••••••••• FSV For refugees...... 10-4 Service: Supply •••.••••.•••••••••.••••••••..• AGR 15 ...... ORG 11 Technical assistance ••.••. AID 8-5 Institute ••••.••••••••••••••••••••• PER 9 FOOD AGRICULTURE (FAO): List •.•••.••••••.•..•.••••• , .• , •• PER 2-3 matters •.••••.••••.•.•••.• AGR Officers, commissioning of •••.•• PER 13-2 nutrition matters ••.•..••••. HLTH 16 Personnel ..••.•.••••••••••.•.••••••.. PER ic commodities, interest in .. INCO {AL) MOUTH DISEASE ine regs .• ,FT 15 etc. • .•••••••. ORG FORCED: ion mgmt ••••• ORG l, 10, 11 Labor: •••••••••••••• INCO 15; PET 15 Human rights aspect ••••.••••.••..• SOC 14 Labor aspect ••.•••••••.•..•••..••• LAB 14 ...... , ... "·········~··• FT Loans •••••••.••.•••....••.•••...•• INCO 15-2 Protective services ••••••••.•••••• PS 8-4 •••••••• 10 ...... TP FORCES: FOREIGN AFFAIRS MANUAL: Armed (nat'l int'l) •••.•.••....•••. DEF country (use in conflict) .• POL 27-3 As issuances system ••••.•••••.••••••• CR 19 .••••.•• , ••.•• , •.••••••••.. DEF 6-5 Regulations on specific subject Internal security •.••••••••••••••• POL 23-3 (Use approp. subj. International (use in conflict) .••. POL 27-4 FORESTRY ••••.••••••.•••••••••••.••• INCO (AL) FORGED: Mercenary ••••.••.•••••••.•.•.••••.• DEF 9-7 Occupation ...... POL 28-6 Passports •••••••••..•.••.••••••••••• PPT 15 . , , .••.•••..••.•••.• , .• DEF 6-5 Visas •••.•••••••.••• , •.•••••••••..•• V 15-1 Police (law enforcement) ••.••••..• 11-2 FORM LETTERS: Status of •.••••..•••••.••••.•••••• DEF 15-3 Des •••••••• , • • • • • • • • • • • • • • • • • • • • • • CR 2 0 FOREIGN: Use correspondence •.••••.•••.••.•• CR Agent POL 23-6 FORMS MANAGEMENT .••••.•••••••.••••••••.• CR Aid ••••••••••••••··•••••••••••••••••••• AID FOUNDATIONS (Use approp. subj.) Area studies ...... EDU 13 FRAGMENTS (of rockets, Armed forces (service in) ••••.•..• 9-19; satellites, etc.) .••••.•••.••••••.••. SP 16 7-3; DEF 9-7 Assets control .•••••••••••..••.•••. SIR 9-1 Carriers (agency use of) ••..•..•.•. TRV 6-3 firms Currency: Passport activities ••..•••.•••••••• Accountability for •••••••••••••.•• ACC 22 Commodity sales for (PL 480) .••• AID 15-8 Counterpart funds ••..••••..•.•.•.• AID 13 Exchange rates ••••••.•••••..•.••. FN 10-1 Fund accounting .••••••.•••••.•••.•• ACC FREE: Paying trans •.• ACC 23-2, 23-8 Access sea 33-7 Dignitaries (See PERSONS) Excess property disposal ••••••.••••. STR 11 25-2 Exchange (international payments) •••. FN 10 Gold •••••.••••••••••.•••..••••••••. FN 19 Government personnel: cons. reprs ••..•.•••• POL 17 applicants •.•••.•.•.••••••. V 31-1 .•••••.•• TRV 14-2 Labor (replacement of) •.••••••.•.••• LAB 15 List • • • . . • • • • • • . • • • • • • • • FT 25-l Ports •••.....•..•..•...... •. , . . . • • FT 25-3 TL:RC - 4 4/1/65 26) RECORDS CLASSIFICATION HANDBOOK FREEDOM FUND: Communication • • • • • • • • • • .. • ...... ACC 6 diplomatic correspondence •• , • • POL ...... BUD 13 Information , • • . . • • • • • • . • • • • . . • • . • • mF Campaigns. • • • • • • • • • . • • • • • 15-l Navigation high seas •••••••••• POL Employee welfare ••••••••••••••••• PER Press • • . • . • • • • • • • • • • • • . . • • • . • . • . • . • PPB 6 (UN) •••••••••••••••••••••••. AID 8 etc •••••.••.•..•• SOC 14 Status reports ••••• .' •••••••••.••. ,BUD 13-1 FREIGHT: •.••.•.•••.•.•.•••.•.•••.• Ace 23-s Forwarders use) ...... TRV 16 Rates & Charges: Counterpart • • • • • • • • . . . • . . • . . . • . • • • • AID 13 Carriers: Frozen • • • • • • • • • . • • • • • • . • . • • • • • • • • • • • STR 9 rates • • • • • • • • • • • • • • • • • • TRV 6-1 services) •••• PS 8 Air ••.••.••••...••..••••.•.•• , AV 10-1 •••••••••••• FMGT 10 Highway • • • • • • . • • • • • • • • • • • • • • • • IT 7-10 , •. , . , , , • , , INCO (AL) Inland waterway •••••••••••••• IT 11-10 Ocean shipping ••••••.•••••••.• OS 10-1 FURNISHINGS b1dgs. ) : •••••.•••••••.•••••••• IT 8-10 Design & selection ••••••••••••••••••• BG effects Disposition ••••••••••..••••••••••••• BG employees) ••••••••••• TRV 14-1 Procurement • • • • • • • • • • • • • • • • • • • • • • . • • • ES Traffic: Air ••..•••••••.••.•.....•••••.•• AV 17-1 FURNITURE: Highway ••••.•••.••.•••••.••••••• IT 7-17 As agency equipment ••••.••..•...••••••• ES Inland waterway ••••.•.••••••••• IT ll-17 Manufacture •••••...••••.•••.•••• INCO (AL) Ocean •••.•••.••••.•••.••.•....•• OS Rail •••...... ••...•.•••.....••• IT FREQUENCIES: Radio:; G Commercial •••••••••••••••••••••• TEL 8-1 GALLERIES ) •••• , •••.•.•••..•.•• CUL 10-3 Information ··········~··· Space •••.•••.•••••• GAMBLING: Television ••••••••••.•••••.••••••• TEL 9-l As crime • • . • • • • • • • . • • • . • • • • • • • • • . • • SOC 11 As amusement ••.••••••..•.•••••••••• CUL 15 NAVIGATION & TREATIES OF •••••••••••••••• FT 4 GAME INCO (AL) TREATIES OF •••••••••.•••• POL 20 GAMES: Amusements. Sports •••.•.••.•.•..• CUL 15 FRONTIER TRADE •••..•.... , ••••••••.•••• FT 21 Manufacture • • • • • • • • • • . • • • • • • • • • • INCO FRONTIER.'3 ) ••••.••••••••.••• POL 32 GAS: Natural manufactured ••••••••.•••. FSE 9 FROZEN FUNDS & CREDITS •••••..••••••••• STR 9 Poison: As defense weapon ••••••....•••••• DEF 12 FUEL SUPPLY • • • . . . . . • . • . . • . . . . • • • • • • • • FSE 15 Illegal or inhuman use in war • • . . . • • • • • . . . • • • • . . • • • POL 27 -l::l FUELING: As public utility •••••••.••.....••• FSE 16 Aircraft: Military • .. • .. • • • . • • • • • • . . • 15-5, 17 GASOLINE USAGE vehicles ••••• VEH 10 • , •••••••••••••••••• AV 14-2 GENERAL ACCOT.JNTING OFFICE : •.•••••.••• STR 10-2 Claims ...... ACC 21, 23-11 •••••••••••• STR 10-1 Site audit • • • . • . . . • • • • . • • . • . . . • . . • FMGT 12 •• • .•••.•••....••••••••• OS 14-2 GENERAL AG!tEEMElliT ON TARIFFS ...... DEF 15-5, 17 .AI\lD TRADE • • . . • • • • • • ••••••••• v ., • FT FUELS ••• , ...... ••..•.•••....••••••• FSE GENERAL ASSEMBLY POL 3 FUGITIVES justice) ••••••••••••• SOC 11 GENERAL LEDGER ••••••••••••..•••.•••••• ACC Denial of passports to ••••••••••• PPT 14-2 (gen.) ••••••••••••••••••• V 21 GENETICS ••••••••••••••••• , • • • • • • • • • • SCI 41 of (cons. ass't) •••••• PS 10-4 GENOCIDE , • • . • • • • • • • • • • • • • • . . • • . • • • • SOC 14-7 GEOCHEMISTRY ••.••...••.•••••••••••••. SCI 24 GEODESY •••••••••!•••••••••••••••••••• SCI 25 4/1/65 TL:RC - '+ CLASSIFICATION HANDBOOK ••••• " ••• * .. " ...... "' "' ••• SCI 25 BG Vehicles VEH GEOLOGY ··········"···········"······· SCI 26 Provincial GEOPHYSICS , • • • • . . . . • • • • • . . . • • • • • • • • • • SCI 27 State (within a GERM WARFARE •••••..•••••.••.•..••• POL 27-10 GOVERNOR • • • • • • • • • • • • • • • • • • • • • • • .. • • • • • POL 18 GI BILL OF RIGHI'S: GOVERNOR GENERAL ••••••••••••••••••••• POL 19 Educational program, asst. to veterans abroad •••••••••••••• PS ll-l GRADUATION EXERCISES (FSI) ••••••••• PER 9-11 GRAFT (in government) •••••••••••••• POL 15-4 GIFTS: GRANT AGREEMENTS • • EDX 31 Acceptance of by agency employees, regs. re •••••..•••••.• PER 12 EXCHANGE , , ..•..••..•• , .••.•..• EDX Customs treatment •.•.••••••.•••.•••• FT 25 organizations •••••..•••.•• EDX 29-2 Presentation to: Biographic data ••••..•.•.•..•..•• EDX 29-l Agency ••.•••••••...••• PER 6-6 Non-return • • • • • . • • • • . . . . • • • • . . • • EDX 30 Heads of state & other Returned • • • • • • • . • • • • • • • • • • • • • . . • • • • EDX 29 Exchange visit ••••••••••• POL 7 On other occasions •••••••• POL 6-3, 15 GRANTS: Military personnel •••••••••••••• DEF 6-6 Economic & technical aid •••...•••••• AID Other prominent persons ••••••••• POL 6-3 Educational & cultural exchange ••••••• EDX Scientific • • . • • • • • • • • . • • • • . . • . . • • • SCI 6-l GlOBES: Presentation of •••• CUL GRAVES ) ••••••••••••••••••••••• DEF 6-10 GOLD: GREETINGS (See CONGRATULATORY COMMUNICATIONS) ... '" ... " .. "' " .... ". " ...... ~..... 17 uv;.u..J.,ue;,~:> & controls • • • • . • • • • • • • • • • • • FN 19 Manufactures ••••• K. • • • • • • • • • • • • • !NCO GRIEVANCES: G M:lning ••••••• , ••.•• , • , •••••••• , • !NCO (AL) Smuggling , , • , •••• , •••• , ••••• , • , • !NCO ( AL) Law enforcement aspect ·····~·····SOC 11 GOODS ~ROSS NATIONAL PRODUCT •••••••••••.•.•••• E 9 GROUNDS • -owned or • • • • . • . . . • BG ••••.••••••••••••••••••••..••• BG 10 GROUPS: Political • • ... • .••• • ••• POL 13 Religious soc 12-l Buildings & grounds ••••••.•.••••••••••• BG investment ••.•••••••••••••• FN 11 Of colonies . . . . • . . • . • ...... • • . . • . • POL Informational ~edia •••.••••••••.•.•• INF 7 • • • • • • • ~ • · • · • ••••••• POL Territorial ••••.••.••••.••••••••• POL 32-5 Agency ... ., ...... ~·············PER NATIONAL DEF NIV ) •••..• V 31-1 nonquota immigrants) •••• V GUARDS: Executive branch •••••••.••.•••••• POL 15-l than marine) •••••••• BG In exile • • • • . . . • . • . • • • • • • • • • • • • • • POL 30·2 Marine , ••••.••.••.••.•.••.•.•.•.•••• BG Host (Use approp. subj,) Judicial branch •.•••..•.....••.•• POL 15-3 GUARDIANSHIP: branch •.••.•••••••.•• POL 15-2 Children of citizens abroad .... PS 9 •••.•...•..•....••.•.•..•. POL 18 ...... POL GUERILIA: Of occupied areas ••••.••.••.••••••• POL Forces ...... D~ business Warfare •••••••.•.••••••.... POL 23-9, 27-11 ) , • , ••• , • • • • • • • • • • • • INt:O 15-2 GUIDE LEITERS , • • ...... • • • • . • . . • . . • • CR 18 TL:RC- 4 4/1/65 28) RECORDS CLASSIFICATION HANDBOOK GUIDED MISSILES: HELICOPTERS: .Ar:maments ...... 111 ••••• 111 ••••••••• DE!f 12 For civilian tr~nsportation •••••••.• AV 12 ••• " •• 111 ••••••••••••••••• SCI 50 !Ylanufacture • . • • • • • . . • . . . . • ...... • . AV 12-1 use: POLICY (Use approp. subj.) As armaments ••...• , ••••...... •• DEF 12· MAP program •.•••••••.•••.•••.•• DEF 19·8 In operations ••.•••..•.• POL 27 H Transportation •••••...... ••.••.•• DEF 17 "HAM" OPERM:'ORS TEL 8 HIGH SEAS • • • • • • • • • • • • • • • • • • • • • • • • • • POL HANDBOOKS approp. subj.) HIGHWAY: Access Berlin •• , •• , • . • . • • • • . • • • • POL HANDICAPPED WORKERS: Construction: By armed forces: By agency • • • • . . • • • • • • . • . • • • • . • . • • PER 13 MAP program • . • . • • • • • • • . . . • . • • DEF 19·7 By business & industry ••••••••••• LAB 10 Non-combat; activities •••..••••• DE!f 11~ Rehabilitation ••.••••.••.••••••• HTirH 14-2 Private ...... IT HANDICRAFTS: Network •••••••.••. , •.••..••.• , ••.• IT Cultural aspect •••••••••••••••••• CUL 13-5 Safety control •••...••.••.•.•••• IT 7-13 Industry •••••••••••••••••••••••• INCO (AL) Traffic •• , •••.• , •••••••.•• , • • • . • • • IT 7-17 HARASSMENTS: Transport • • • . • • • . • • • . • • • IT In Berlin •••••• , ••••••••••• , ••••• POL 38-8 ·rransportation • • • . • • • • . • • . • • • . . • • • • • • IT 7 Of dipl. reprs ••••••••••••••••••• POL 17-6 HIGHWAY PAN AMERICAN • • • • • • • IT 7-3 HARBORS: Inland waterway •••••••••••••• , •• , IT 11-14 HISTORY: Ocean sh • • • • • • • • • • • • • • • • • • • • • • OS 14 agency, post, office, etc ...... ORG HARDSHIP POSTS Of country: allowance at) ...... PER ll-7 Cultural aspect ••.•...•••••••..•. CUL 10 HATCH ACT ••••••••••••••• , • • • • • • • • • • • • PER 12 Political aspect •...... •...... •.•• POL 1 HAZARDOUS EMPLOYMEJil'I': In agency PER 13 HOBBIES •••...••••• , • • • • • • • • • . • • • • • • . • CUL 15 I:::l LAB 13 HOIDINGS: HAZARDS: ••••••••••••••••• FN 10-2 Navigational •••.• AV 13; IT 11-13; OS 13-3 Gold • • • • . • • • . . • • . • . . • ...... • . • • • • • FN 19-2 Radiation • • • • • . • . • . . • . • . . • . . • • • • • • HLTH 10 HOLIDAYS: HEAD OF STATE: aspect: As executive branch •••.•..••.•.•• POL 15-1 leave ...... & meetings •••••••••••••••• , • • POL 7 pay ...... PER 11 Holiday roster, Schedule ••••••••• ORG 6 Affairs ...... ~ ...... Local & national: employees ••••••.•••••..••••• PER POL Benefits • Insurance: CUL 6 ••••••••••••••••••••••••• PER 14-7 Industrial • • • . . . . . • • • • • • • . • • . • • • . LAB ll HOME LEAVE PER 8 Public & private ••••.••••••••• HLTH of ••••••••••••••• HONOR AWARDS •.....•••••••••••...... PER 6-4 ...... Exhibits , , •••••••••••••••••••••• HLTH 14-1 HONORARY DEGREES: Industrial workers ••••••••••••••••• LAB 11 Agency employee awards ••.•••.•.••• PER 6-6 International •••••••••••••••••••••• HLTI1 6 Prominent persons ••....•.•.•..•••• POL Public health services •••••••••••• HLTH 14 Requirements for travelers HORTICUTII'URE , •.•••...... , •..•••...••.• AGR (ass 't. re) ...... , ...... TRV 15-2 Rooms ( ...... PER 14-6 HOSPITALITY: Technical ass' t. • •••••••• AID 8-5 For ex,ch<~~se grantees HEALTH , WORLD (WHO) • • • • • • • HLTH & visitors EDX 28-4 HEARINGS: (Use approp. subj,) Budget: HOSPITAL SHIPS: Agency •••••• , • , ••••• , ••••••••••••• BUD 8 Bombing of ••.••••..••.•••.••••.• POL 27-12 Bureau of the Budget •••••••••••• BUD 9-1 of ...... , ...... Congressional: House ...... BUD 11-l Project Hope Senate •••••••••••••••• , • • • • • • BUD 11-3 HEAVY WATER • • • • • • • • • • • • • • • • • • • • • • • INCO (AL) 4/1/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK HOSPITALIZATION INSURANCE: Agency •••..•••••.••..•• PER Industrial workers •••••••••••.••.•• LAB 11 I Public & private •••.•••.•••.•••• HLTH HOSPITAlS: IDENTIFICATION Military ) ...... " . Aircraft: Public & private •••••••••••••••• Civil •••..••••.••....•••.•..•••• AV 12-6 Agency use •••••••. , •...•...••.•• Military ••.....••• , • . . • . • • • • • • . • • DEF 12 HOSTAGES ••••••••••••••••••••••••••• shipments •·••••••••••• TRV HOSTILri'IES: ••••••••••••••••••• VE1i 9 International Termination ••..••••.•..•..•.• HOT LINE (US-USSR) ••.••••••••••••••••• CR 7-6 WORK: IDENTITY: Birth Office hours ••..•.•••••••.•••.••. Certificates of Regular workweek. Overtime ••••••• Overtime pay •••....•••••••••• IDEOLOGY 1; POL 12-1 Industrial workers ••••••••.••••.•.• ILLEGAL: ORGJ\NS ... " -...... stowaways) •••.•••••••• V 11-9 • •• •• •• · ••••.•••.•••• FT 25-5 lll~ll~;;£t4v~.uu activities ••••••••••••·•• v 15 States ide storage ILLEGITIMATE CHilDREN: •••••••••••••••••••••• ACC 23-20 Transportation of ••••••••••••••••.•• TRV 14 • ••• , DEF HOUSING: • • ... •. • •. • .. • ... • .. Pl?T Agency ••• ~ • • • ...... • .. • • • soc Housing services ••••••••.•..•• 15-12 ILLri'ERACY: housing overseas: • • • • • • • • • • • • • • • • • • 15-12 EDU Construction •••..•• , •••• "• • • . • • • • • BG 11-5 •••• ~ • 10 ...... ~ ••• '"' ••• ILL-TREA'IMJ:l:NT OF Cr:I'IZENS ABROAD: Protection .•...•••..•••••. Industry. 7 DlM:IGRANTS: H Social aspect: ...... V29 30 improved ••..•••.•.•••• v Technical assistance projects ••••••AID Activities ..•.••.••.•...... •...... Welfare services •••••••••••••••••••• SOC 9 Assistance to trave1e.r.s. r.e •••••••• TRV 15-2 For disaster victims •••••••••••·• SOC and V I HUMAN RIGHTS Service, agency relations with ••••••••••••••• v 1 HUNTING: Non-u.s. (political aspect) •••••. POL 23-10 laws • ...... • • • • . • . • • • • . • . • 'I NCO ( AL) As social problem ••••••••••••••••• soc 13-1 sport • • . • • . . • • • • • • • . • • • • • • . . • . • • CUL 15 Trends ••••••••••••••••••••••••·••••· V 2-1 IMMORAL PERSONS: ANIMAL ••••••••••••••••• lNCO (AL) as visa applicants ••• V 11-2 As social problem ••••••••••••••••••• SOC 8 HURRICJ\NES PRIVIImES ~~~~~u,~v·.~ & consular HYDRO-ELECTRIC POWER 12 17-2 IMMUNIZATIONS: HYDROGEN BOMBS For agency employees •.•..••••.•.• As travel requirement ••.••.••...••• HYDROLOGY ••••••••••••••.••••••••••••• SCI 28 IMPERIALISM ••• , • • • . • • • • • . . . . • . • • . • • • • POL HYGIENE • • • • • • • • • • • • • • • • • • • • • • • • • • • • • HilrH 15 TL:RC - 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK INDUSTRIAL: IMPORT: Accidents. Safety •••••••••••••••• LAB 11·1 Development ...... "'· ••••••• INCO 10 • , .•••.•••• STR 12-1 Practices Arms traffic ••.• , . . • • • • • • • • • • . • . • • FT Licenses . • . • • • • . • • • • • • • . • • • • • • FT 18-1 Imports than arms ) • • • • • • • • • FT 11 Licenses ••.•.•...... •..•••• , FT 11-1 Customs administration •••••.•••...•. FT 23 Declarations (on govt. ),TRV 14-14 Duties: General ••...••••••.••••••••.•.••• , FT 13 On commodities industry outline or OS ...... Fr international Commercial attitude...... 1-2 ••• , ...... CUL 17-3 Government attitude ••.•••....•••• FT 1-1 facilities • • . • • • . • • • . • • nrco 12-5 Statistics • • . . • • • • • • . • • . . • . . • . • • . • • FT 2 Production •••••••.•••••.•.•.•..•.• INCO 12 IMPORTS: Property ••••.•.••.•....••••••.•••• INCO 11 Petroleum ) •••.••.. , .••••••• , PET 17-2 Protection U.S. firms •••••••••• TP 19 Specific commodities approp, ••.•.•. , ••• INCO 10 industry outline or INCO (AL) Security •• , ••••••••••••••••••••••••• SY- 15 Wages, hours, working conditions ••• LAB 11 IMPRESSMENT seamen ) • • • • • • • • • OS 18 Consular services to seamen •••••••• PS 7-5 INDUSTRIALIZATION: IMPREST FUND ••••••••••••••••••••••• ACC 23-8 Social development aspect •••••••.. SOC 6-4 IMPRISONMENT (citizens J.:<:: MILITARY...... 15 •••••••••••••• INF 7 EDX 11-1 • , • Pl?B 9-4, 9-7 INSTrr'lJJ:ES. INSTITUI'IONS. As visa • • • • • """ •• v 31-9 Charitable • l:NE'OTELS ••••••••••••••••••••••••• POL 2-5 Cultural ••••••••••••••••••• CUL 3 Educational •••••.•.•• EDU 3, 9; 3, 31 College univ. affiliation ••• EDX 23-1 installations DEF 15-9 S. abroad • EDU 9-5 INCO 11-3 ." " . " ,. " " ~ . " ... " . " ..... " .... 11-1 Trademarks INCO 11-2 Scientific •.• , ....•••••• , .•.••• , ••• Protection u. firms ••••••••.••• TP 19 Social •••••.••.•.•.•.••••.••· ••••••• SOC INSTRUCTIONS (Use approp, subj,) IN:H:E:Rrr'ANCE: INSUr:rs national ) • • • • • • • • POL Estates citizens resident abroad .. Ta:x: ...... ; ...... FN' INSURANCE: POL 27-12 PER 14-7 H011S€:hol•il1pers(Jns•l effects • • • • TRV Life •••••• • • , · . · • • • • • • . . . • . • • • PER 15-7 •• , • • • • • • • • • • • • • PER 14-12 Travel • . • • • • • • • • • • • • . • . • . . . . • • • • • TRV 7 servs.) ••••••• PS 7 vehicles • • • • • • • • • . • • • • • • • • . • VEH 7 Industrial workers •••••••••.••••• LAB 11-1 Crop ...... ~ .. .. • • .. .. • • • MR 12 Exchange grantees ••••••••.•.•••• EDX INLAND TRANSPORI! , •••••••• , ••••• , ••••••• , • IT Export credit •••••••••••••••••••• ?FN 6-1 Cable cars •••• , • • • • • • . • • • • • • • • • • . • • • lT 10 Foreign investment ••.•••••••.••••• FN 11 High.wa.:;r • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • I'r 7 General •••••.••••.••••••••••.•••••• i FN 18 Marine •••••••••••••••••••······· OS 12-13 ...... ··········*··················· rr 89 Social •••••••••••••••••••••••••••• LAB 16 Wa.te!"Wey • • • • • • • • • • • • • • • .. .. • • .. • • • • • • • • :cr 11 • • • • • • • • • • • •• • • • • • • • • • lAB 13 INSURGENCY. • • . • . • • • • • • • • • . • • • • • • . • • • • POL 23 :oolER SIX •. • • • • • " •. • • • • • •• • • • • • • • ECIN INSt:JRRE:VriONS POL 23 :oolOCUI.J\TIONS employees) •••• PER ...... lNQUIRIES: INTEGRATION: Credit •• , •••• , •.••.••.•.•••.•••• PER 15-17 Economic • • • • • • • • • • • • • • • • • . • . • • • • . • • • ECIN fublic ...... ~ • . • • . . • • • PR 13 Racial ...... soc 14 Trade •.••.••••••••••••••.•••.••••••• TP 15 INSANE: Asylums • • • • • • • • . • • • • • • • • . • • • • • • • :r:rill?H Creative arts •••.••••..•.••••••••• CUL 13 Persons as INTELLIGENCE ••••••••••••••••••••••••••• !NT visa •••••••••••••••• , V 11-6 Collection of •••••••••••••••••••••• INT 6 Dissemination of •••,."•,• •••••,., ••,., •••• INr 8 INSECTS: Estimates & reports •••••••••••••••• INT 2 Animal , •••• , •••••••• , ••••••••• , , INCO {AL) Estimates, National (NIE) •••••••• INT 2-2 Crop ••.••••...... •...• , . . . • . • AGR 12-2 Notes. Summaries ••••••••••••••••• INT 2-l Extermination of •..•••••.•••.••• HrmH Research •••••••••••••·•••••••••••• INT 11 Quarantine regulations •••••••••••.•• FT 15 National (NIS) ••••••••••• INT 2-3 INSPECTION: sub j • ) IN'l~RI!IGENCY etc. bl.t:!Llt'!J!'Ml ) .. • • • .. • • • • ORG ll Bldgs. & ) ...... BG 9 Customs ••••.••••..••••.••.•.•••••.•• FT 23 INTER-AMERICAN COMMISSION OF controlled •••••••••• DEF w~ ...... soc 1s-s FS Inspection Internal audit • • • • • • . • FMGT 11 INTER-AMERICAN COMMITTEE OF bases & installations ••• DEF 15-7 PRESIDENTIAL REPRESENTATIVES • , , • • • • POL 3 Y11BrlruG1~1r>P regulations ••••••.••••••• FT 15 Sanitation & ...... • HnrH 15"1 INTER-AMERICAN COUNCIL OF JURISTS • • POL 5-2 ...... SY 2-2 •••••••••••••••• VEH 11"2 INTER-AMERICAN CUIJI'URAL COUNCIL ...... CUL 3 TL:RC .. 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK INTER-AMERICAN DEFENSE BOARD ( IADB) • • • DEF 4 INTERNATIONAL: INTER-AMERICAN DEFENSE COLLEGE •• , • , • DEF 6-9 Control systems .•••••••••• STR 12 .un:Ln-l'll''~.LvkU' DEVElOPMENT Cooperation: ...... , ...... AID 9 Science & ...... SCI 1-1 Space & astronautics •••••••••••• SP 1-1 lllTER-AMERICAN ECONOMIC & Other approp. subj.) SOCIAL COUNCIL: Health programs •••.••••••••••••••• HDTH 6 Economic matters •••.••••.•••••.•..•••••• E Information program ••••.••• INF Social matters ••••••••••.••• , • • • • • • • • • SOC La.w • • • • • • • • • • • • • • • • • • • • • • • • • . • • POL 5-2 Lists • , • • • • • • • • • . • • • • • STR 1 '5 INTER-AMERICAN INSTITVI'E OF Mil forces (See Armed forces above) AGRICUili'URAL SCIENCES • • • • • • • • • • • • AGR 12-1 Organization aliens NIV ...... v 31-7 INTER-AMERICAN JURIDICAL COMMI'ITEE • • POL 5-2 a.pprop. subj. ) INTEREST ) ••• • • •••••••••• • • ' , • •• • FN 6-1 ••••••.••...••. soc 11-2 INTERESTED PARTY MESSAGES {acc't' ,ACC 23-17 ••••• , •••••••••••• POL lllTERESTS: ••••• , ••••••••• , •• PPB Protection of: Rivers & seaways •••••••••••••••• POL 33-1 Persons •••••• , • • • • • • • • • • • • • • • • • • • • • PS 7 Postal Rates ••••••••••• PO 10 Property • • • • • • • • • • • • • • • • • • • • . • • • • • PS 8 Settlements ) •••••••.••••• Representation of ) ••• POL 17-2 Television Service •••••••••••••• TV Trade relations: lllTERFERENCE: FT Freedom of •••••••••••• INF 6-1 ...... STR Information media. ) •••••••• INF 6-1 Political. IN;rER:v;e:;N,TIO,N) regis. & pub., Radio •••••••••••••••••••••• TEL 8-4; RAD 8 instrs., etc ...... POL 4 Television •••••••••••••·•••• TEL 9-4; TV 8 subj.) , •• , •••••••••• POL 33-1 ENERGY INTERGOVERNMENTAL COI-1M:rl'TE:E ON INTERNATIONAL BANK RECONSTRUCTION EUROPEAN MIGRATION REF 3 & DEVElOPMENT AID 9 INTERGOVERNMENTAL MARITIME INTERNATIONAL CHilDREN'S CONSUili'ATIVE ORGANIZATION ..... 00 3 EMERGENCY FUND ••••••••••• SOC 16 INTERIM COORDINATING COMM:rl'TEE FOR lllTERNATIONAL CIVIL AVIATION !NT I L. CO!>lMODITY ARRANGEMENTS INco 9 ORGANIZATION (ICAO) ••••••••••••••••••• AV INTERIM CONTROL emerging INTERNATIONAL COMMODITY nations) ••.••••••••••••••••.••••••• POL 20 lllTE.RIM INTERIOR DECORATION • bldgs.) ••••• BG 8 POL 5-2 .....•...... • mG'I' 11 • • • •••••.••••••.•.••• POL INTERNATIONAL Security forces •••••••••••••••••. POL 23-3 ASSOCIATION AID 9 INTERNATIONAL: Agreements (Use approp. subj,) INTERNATIONAL Armed forces ····•••••••••• DEF 6; POL 27-4 CORPORATION ) •••.••••••••••••••• FN 9 Military personnel •••••••••••••••• DEF 9 Banks •••••••••••••••••••••••••.•••••• FN 6 .uv.•=""''-J.' .L''"'""'.w GEOPHYSICAL Boundaries: SCI 1-1 Air ••••••••••• , ••••• , •••••••••••• POL 31 Land •• , ••••• , ••••••• , •••••• , • • • • • POL 32 Water , , ..• • • • • • • • • • • • • • • • • • • • • • • • • POL 33 POL 5-2 Boundary commissions ••••••••••••••• POL 35 Bridges & tunnels •••••••••••••••••• POL 34 INTERNATIONAL LABOR Broadcasting service (IBS) •••••••••••• RAD ORGANIZATION (ILO) ••••••.•••••••• LAB 3-3 Canals • • • • • • • • • • • • • • • • • • • • • • • • • • • POL 33-3 Commodity schemes •••••••••••••••••• INCO 9 Conferences. Congresses. (Use approp. sub j.) 4/1/65 TL:RC ~ 4 RECORDS CLASSIFICATION HANDBOOK 33) , , ••.•••••••..•••• POL 5-2 material ••••••••.•.• GR 7-11 Equipment & supplies: INTERNATIONAL MONEI'ARY FUND 10 INTERNATIONAL PATENT OFFICE • . • • . • • INCO 11-1 ...... CUL 11-4 FiJJn ...... , ...... 1:1P 10-1 INTERNATIONAL Inf. ctrs. librs. • • . • • . • . • CUL 11-4 approp. • · • • • •. • • · · . ., ...... PPB 8-3 Conferences ••....•.•...••••....•.•.• SOC 3 Radio .••••••••••••.•.•...••• RAP 10-1 Disaster relief ••..••••.•.•••..•.•• SOC 10 TV ...... TV 10-1 Epidemics, aid in .••••••••••••••• HDTH Industrial resources ••••••••••••• !NCO Manufactured products ••••••••.• INCO 12-2 INTERNATIONAL STATISTICAL TS documents •••..••.•.••••.••.••• CR 16-2 INSTITUTE ...... , •••••••• SCI 3 or 36 INVESTIGATION: approp. subj.) TELECOMMUNICATIONS personnel ..••••. PER 16 TEL 3 AID program •••••..•••..•.....••• AID 7-2 Congressional ) ••.•••••.••• INTERNATIONAL TRADE ORGANIZATION , •••••• 3 For other market value Passport fraud • • . • • • • • • • • • • • • . • • • • PPr 15 POL 32-5 Visa fraud ...... V INVESTIGATIVE PROCEDURES SY 14 INTERNEES. INTERNMENT: 21-7 INVESTMENT: •... ~...... 7 ...... " ...... "' . "' ...... 8 reprs.) •.••••• EP 9 Foreigr1 ...... ~ ~ .. . .. • . • ...... 9 Guarantees ...... ,. .... FN 11 INTERNS: private ••••••••••••• TP 15 Governrr~nt trainees •••••••.•.••••. PER 9-5 Medical: INVITATIONS: Education & ...... HLTH 9 To speak: As NIV applicants •••••••••••.•••• V 31-2 Before nongovernmental groups ••••• PR 6 All other • • . • . . . • ...... • • . . . . • • PR 12 INTER-PARLIAMENTARY UNION •• , • • • • • • • 15-2 Other than speak ••••...... •.••• PR 5 INTERPOL •• , •..••••.••••••••• , .•.• , • SOC 11-2 INVOICJ:,"'S: Courier •••••••••.•.••••.•.•.•.•.•. CR 3-1 INTERPRETING: ...... FT 24 service • • • • • • . • • . • • . • . • • . • . FSV 4-1 exchange grantees ••••••.•.• EDX 28-6 IRRADIATION: BUREAU OF THE 17 preservative •••••••.••• HLTH 16-1 As health hazard •••.••••••••.•••• HDTH 10 INTERURBAN RAILWAY ••..••••••••••...• IT IRREDENTISM ••..••••.•...... •.•.••• POL 32-1 INTERVENTION { ) : Armed •••••••••••••••••••••••••••••• POL 27 IRRIGATION • . • • • . • . . . • • • ...... • • • • • AGR 11-1 In internal affairs of country •••••• POL 9 In national elections ••••••••·••••• POL 14 ISLAND CLAIMS ••...... •••• POL INTERVIEWS: (Use approp, ,) ISOTOPES DEVELOPMENT AE 11-1 Press ••••••••••••••••••••••••••••• PR 11-3 Private persons with agency personnel •••••••••••••••••••••••••• PR 7 t:J:ov·errllllerlt ut-tL.'-''-LU!~l;;>) ...... BG 19-2 to issue) • • PPr INTIMIDATION ••••••••••••••••••••••• POL 23-8 Visa •.. - • , . • • • • • • . • • .. . • • .. • • • • • • • • • • . V INTRODUCTION (letters of) •••••••••••••• PR 7 ISSUANCES SYSTEM • . • • • • • • • • • • • • • . . • • • • CR 19 INVASION ••••••••••••••·• PO~ 27-1 ITINERARIES t travelers) • , ••• TRV 15-4 INVENTIONS •••••••·•••••••••••••••• INCO 11-1 Protection of u.s. firms ••••••••••••• TP 19 TL:RC - 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK JUSTICE: J Denial of re: Persons •.••••••.•• , .•.•..•..••..•• • *' ...... Oi ••••• "' .... . JAilS .....•...... " ...... S()(:J 11-4 Human rights aspect •••••••••••.••• law enforcement •••••••••••••.••••• JAMM:ni'G: Information media ••••••••••••••••• INF 6-1 Radio • • • . • • • • • • • • • • • . • • • . • . • . • . • • . • • RAD 8 5-2 TV ...... rs!'\1 8 JUVENILE DELD!QUENCY , ••••.•• , .•• , , • SOC 8-1 JAIMP (Joint Arrrry, Navy, Air Force •••••••.•••.•••• CR 7-6 JANITORIAL SERVICE ••••••••••.••••••• BG 10-1 K KEYS & LOCKS: JOB DESCRIPTIONS ••••.••••••.••.•••••• PER 18 Manufacture • • • . • • • • • . • • • • • • • • • • INCO As security equipment •••••••••••• BG Key issuance •••••••••••.••••••• BG 19-2 JOINT CANADIAN-AMERICAN KIDNAPPING: DEFENSE BOARD ••••.••..•.•••••••••••• DEF 4 As crime ••••••••••••••••••••••••••· SOC 11 Protective services •••••••••••••••• PS 7-1 JOINT MEXICAN-U.S. As terrorist measure ••••••••••••• POL 23-8 DEFENSE COMMISSION ••••········•••••• DEF 4 KING (as head of state) •••••••••••• POL 15-1 KITS ( inffY·mation prog.) ••••••••••• , • PPB ll JOINT WEEKAS ••••••.••..•••••••••.••• POL 2-1 JOURNAL VOUCHERS ••..•••••••••••••••••• ACC 4 L JOURNALISTS: LABELS , FOLDER ...... CR 13-l public relations, role in •••• PR 11 leader exchange grantees: LABOR • • • • • • • • • . • • . • • • . • • . . • ...... • . • . • • LAB Accidents. Safety ••••.•.•..•.•• LAB 11-1 ········~··•······•· EDX 21 National ...... EDX 15, 16 Child • • • • • • . • . • . • . . • • . . • . . . . • . . • • • LAB 10 Information program, Com;pulsory • • • • • • . • • • • • • . • . • . • . . • • • LAB 14 role in • • • • • • . • . • • • . • . • • • • • • • • • • PPB 9-4 Disputes ••.•••.•••••••..••••• , • . • LAB 6-1 As NIV applicants ••••••••••.••••••• V 31-9 Economic integration, effects on • • • • • • • . . • • . • . • • • • • • LAB 13-2 Visits of (other than as grantees) •• PPB 7 Education & JUDICIAL: •••••••• LAB 13 Procedures ) ... LEG 12 Female • • • • • • • • . . . . • . • • . • • . . • . • . • • • LAB 10 government) •.••••••••. POL 15-3 Forced • • • • • • • . • • • • • • . • . • • . • • • • • • • • LAB 14 Process: Exemption from Immigration aspect ••••••..•••..••• V 11 & consular) ••••••.••••••••••• POL 17-2 NIV category ••••••••••••••• , •• V Services (consular) •••.••••••••••••• PS 10 Labor aspect ••••••.••••••••••••• LAB 10 bases Oocal employees). DEF 15-8 JURIDICAL COMMISSION~ Organizations Uhions) INTERNATIONAL ( IJC) POL 5-2 ...... I..,AB 12 Technical asst. projects •••••• ,, •• AID 8-4 JURIDICAL COMMITTEE" effects on •••.•••••• LAB 13-1 INTER-AMERICAN •••..•...... •.••••• POL 5-2 Turnover .. • • • • • • • .. • • .. • • • • • • • • • • • LAB 13 Uaions. Organizations ••.••••.•.••• LAB 3 JURISDICTION: Communist infiltration •.••••••. POL 23-7 Civil & criminal courts ••••••..•• SOC 11-3 As political force ••.••••••••• , POL 13-1 Consular districts •••••••••••••••••• ORG 8 Wa.ges. Hours. Working , Gov' t over foreign military conditions. • ••••••••••.•.•.• , • • • LAB 11 personnel ••••••••••••••••••••••• DEF 9-3 Military courts ••••••••••••••••••• DEF 9-3 LABOR-MANAGEMENT RELATIONS , . • • . • • • • • • LAB 6 National courts •••••••••••••••••• POL 15•3 Process issued for service abroad ••• PS 10 LABOR ORGANIZATION, Territorial ••••••••••••.•••••••••••• POL 19 INTERNATIONAL (ILO) ...... LAB 3-3 .JURISTS, DITER-AMERICAN COUNCIL OF •• POL 5-2 RESEARCH: Atomic energy •.•••.•••.....•.•.•• AE JURY DUTY {absence for) ••.•••••••••••• PER 8 Medical •••••••••••••• PER HTITH Scientific • • • • • • • • . • • . . • • • • . . . • • • • SCI 13 4/1/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK LAW: Comparative. Constitutional ••• LEG 5 POL 5 International. POL 33-2 Domestic (of •••••••••••••••• 5-1 waterways ••. , ••••.••.••• rr soc 11 International ••••••••••••••••••.••• POL 5-2 14ari time ...... • ...... • . OS Practice of ••••.• , • , •••••• , , • , •• , INCO (AL) ...... " ...... BG List of attorneys •••••••••.••.••• PS 10-3 12 Rule •••••••••••••••••••••••.•••••• POL 5 ••.••• , •..• POL 32 the Sea: 12-1 POL AGR 11-l ••••••••••••••••••••••• AGR 11-2 LAW mTERNATIONAL ( IIC , • POL 5-2 LAWS, STATUTES, ETC. {Use approp. subj,) •••••••••• DEF ••••••••••••••••• BG 6-2 15-4 •••••••••••••••••••••••••• !NCO (AL) ." ...... maintenance • • • • • • • • • • • • • • BG EDX 19-5 & administration ••.•••••.• ORG EDU 11 • · • ...... lEG 13-2 , ••••• , ••••••• POL 15-2 ...... r.m 1 3 nationality PPI' 9-5 LEND- LEASE ••• • •• • •••••••• • •• • • • • • • • • DEF 19-8 TL:RC - 4 4/l/65 RECORDS CLASSIFICATION HANDBOOK LE'l'I'ERS: LIENS • oceangoing vessels) •.•••. 12-9 beggingJ etc ••.••• PR 13 Correspondence: LIFE: & distribution •••••••••••• CR 4 soc 4-2 J:tra.na.gement •••••••••••••••••• , • • • • • CR 18 Insurance ••••• PER Of credence •.•••••••••••••••••••• POL 17-1 Mode of ...... soc Of introduction ••.••••••••••.•••••••• PR 7 Rogatory •••••••••••.••••••••••••• , PS 10-2 LIABILrrY: 13-5 FN 6-2 Services: J.:AlUIJ.J..,JYt:r IS: In disasters soc 10 Government ••••••••••••.•.•.••• PER 14-12 In t::;;J.w::uu,t:::; Industry • • • • • • • . . . • • • . . • • • . . • . • • • IJiB 11 rescue ••• , OS Nuclear ••• , • • • . • • • • . • • . • . . • . • • • . • • • • AE 12 Training • • • . . • • • • • • • • • • • . • • • • • • • HLTH Ships • . • • • • • . . • . . • • • . • . • . . • . • • • . OS 12-7 Ship collisions (commercial) •••••• OS 12-5 LIGHTHOUSES , • , .•••.•.••...•.•.•...•• OS 13-2 LIAISON: subj. ) With agencies ••••••.•• ORG 1 ARMS ••..•...... ••...... •• DEF 18 Groups ••••..••.••.••••.•••. EP Nongovernmental • • • • • • • • • • • • • • • • • • • • • • PR TERRITORIAL , • • • • . • • . • POL 33-5 SERVICE LIBEL: travelers) ••••••••••••• TRV 15-5 As crime • • • . • • • • . • • • • • . • • • • • . • . • • . • SOC 11 , TRANSPORTATION Protective services •••..•••••••.••• PS 7-1 (See TRANSPORTATION LINES) LIQUIDATED OBLIGATIONS •.••••..•.•...•• ACC 7 LIBRARY SERVICES LIBRARIES: LIQUOR: Binational •••••••••••••••••••••••••• CUL 11 Industry , •••.. , • , ••••.•.. , . • . . • • INCO Commercial •••••••••••••••••••••••••• TP 11 ...... • !NCO General •••••••••••••••••••••••••••• CUL 11 Law enforcement aspect •••••••••••• soc 11 Publications procurement (for and by). FS'[_8 LIST. LISTS: Reference (agency) •••••••••••••••••• FSV 5 Of attorneys •••••••.•...... •.••..• USIS ••••••••••••••••••••••••••••••• CUL 11 Black ...... Crew·················~-············ & consular •.••••••••.• POL & cons. repr. vehicles EXport control •••.• STR 14 thru vehicles abroad ••••••••• Free of merchandise) •••••••• FT 25-1 ·Trade • • • ••••••••••••••••••.•••••••• TP 16 Waiting issuance) ••••••••.••• V LICENSES: Aircraft: LITERACY: Civilian •••.•.••.•..••••.•.. , • • • AV 12-4- Educational level ••••••.••.•.••••.•• EDU 8 , ••••...•.•..••..•...... • DEF 17 requirement for visa,,. V 11-5 Drivers: chauffeurs •••.•.•..••••. VEH 11-4 LITEAATURE: overseas •••••• PER As fine art • • • • • • • • • • • . . • . • • • • • • • CUL 13-3 vehicles ••••••••••••• IT 7-12 Property ••••••.•••••••••• INCO 11-3 & consular reprs •••• POL 17-2 Traffic in obscene •••••••.•.••••• SOC 11-7 u.s. citizens abroad ••••.•••••••• PS 7-2 Use copyrighted in inf. prog ••.•• PPB 5 FT 11-1 LITIGATION INVOLVING: ) ...... FT LEG hunt, etc.), 7, abroad ••••• PS 7-2 Navigators, maritime •..•..•••.•••••• OS 18 LIVESTOCK , •• , •...•..•.•.••••• , . • • • INCO (AL) Pilots, commercial ••••••••••••.•••• , AV 18 Strategic trade: LIVING: U.S. • ••••••••••••.•.•.•••.•• STR 7 Cost of •••.•••••••••••••••••••••••. E origin goods •••••••••• STR 12-3 Allowances personnel) •••••• PER 11-1 Vessels: Standard • • . • • . • • . • • . • . • . • . • . . • • • • 8-2 Inland waterway ••.••••..••.•.•• IT 11-12 Oceangoing •.••••••••.•...••••••• OS 12-4 LOAD LINES • ...... • . • ...... • ...... OS LICENSING: ••••••••• TRV 14-11 Foreign-owned patents •.•••.•••••••••• TP 15 4/1/65 37). LOANS: LOSS OF: Commercial ...... FN 6-1 Vehicles ) ••••••••.••.•••••. VEH Cooley (PL 480 prog.) •••• FN 9 or AID 15-8 Visa documentation ••••••..•••••••••• V 10 & supplies ( •••.•• ES 7-3 Film information ••••••.••• MP 12 Wl'TERIES revenue source) •••••••• FN 16 Forced (protective services) •.••••• PS 8-4 International to underdeveloped LOW-PRICED BOOKS •••••..••••••.••.• PPB 12-9 countries ••.•••.•••••••....•.••••. AID 9 Merchant vessels ••••••••••••••••• OS 12-10 LOYAilrY CHECKS: Agency • • • • • • • • • • • • . • • • • • PER 16 LOCAL: Name check procedures, etc ••••••••• SY 10 Authorities: Assistance to citizens ...... ,. •• J ~ •••• - ••• INCO (AL) abroad with •.••••..••••••••.••• PS 7-2 Currency (See FOREIGN CURRENCY) Depositories ...... FMGT 7 Emp 1 oyees , FS • • • • • • • • • • • • . • • . • . • • • • • • • PER M Press •••••••••• ,...... ,. • • • • PPB 9 MACERATORS ••••••• , •• , •••••• , , •• , , • , BG 16-5 Radio ••••••• RAD 6 or MACHINERY •••• , ••••• , ••••••••• , , • • INCO {AL) Transportation ••••.•••••••••••••••• TRV MAGAZINES: TV •••••••••••• TV 6 or TV-country Agency use, etc.: Wage rates ••••••••.•.•••••...•.•• PER 11-5 Articles re • • . • • • . • . • • • • • • . • • • . • • PR ll Library services ••.••.••.••.•.••• FSV LOCALLY-PRODUCED: Publications procurement: Films ...... " ...... " ...... '" MP 9 Administrative aspect •••••••••. FSV Press & public at ions . . • • .. • • • • .. .. • • • . PPB PPB 4 INT 6 LOCATOR SERVICES (agency employees) ••••••••••••.• PER 15-13 Binational librs. ••••••••• CUL 11 LOCKOUTS (labor) • , •.••.••••••••.•••• LAB 6-1 , , •••••••• , CUL 9 reprints ••••••••••••••• PPB ll LOCKS (See KEYS & LOCKS) Periodicals ••••••••••••••••••• PPB 10·2 Presentations •••••••••••• CUL 9 LOCOMOTIVES •••••••••.•••.••• , .•••••. IT 8-12 returned grantees EDX 29-4 LODGING ALLOWANCE ...... PER 11-1 BIACK • , • • . • • • • • • • • . . . • . . . • • SOC 12-4 LOGISTICAL MATTERS: Base or installation ••.•••••.•••. DEF 15-5 MAIL: Defense (other than bases) •••.•.•.• DEF 13 ... ,...... ,...... P08 In warfare ...... POL 27-6 Facilities service: .... ~ ...... "' ..... "' ... " ...... CR 3 LOGS (control of class. docs.) •••••• CR 16-2 fublic ••••••.••••.••.•••••.••••••• wss. Theft. • ••••• PO 9-2 LOOKOUT (for visa applicants) •••••••••• V 17 Bates •••••••• ~...... PO Use ...... PO 9-1 LOOTING •••••••• POL 23-8, 23-9, 27-8; SOC 10 MAILING LISTS •••••••• " • ~ ..... "' " ••• 4 •• CR 3-7 LORAN (radio navigational aid) •••••• TEL 8-5 Use in: MAINTENANCE: approp, subj,) Civil aviation ••••••.••••..••••• AV 13-2 Inland waterway transportation • IT 11-13 BG 10 Merchant ••••.• , • • . • • • . • OS 13-2 .. cR 7-10 ••• ES 10 LOSS OF: ...... CR 11 & supplies •.•••. ES 7-4 Vehicles • • • • • • • • • • . . • . • • • • • • • • • • VER Govt-owned or leased property ••••.•• BG 20 J\.:rrnanlents ••••••••••••••••••••••••• D~ 12 M Household/personal effects (agency employees) ••••••••••••• TRV 14-4 Mail •••••••••••••..•••••••••••.•••• PO 9-2 Passports ••.••••••••.••.•••••••• PPI 10-11 Private PS 8-4 Stolen (cons. asst.) ••.•••••••••• PS 7-6 TL:RC - 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK MARINE: Insurance •••••• , •••••• , ••••••••• OS 12-13 Merchant ••••••••••.•••••••.••.••..•.•• equipment Personnel ••••.••••.••..•••••••••• & facilities: Resources ...... INCO (AL) Aircraft: Commercial ••••••• , . • . • • • • • • • . . • • AV 12 MARmE CORPS: •••••••••••••••••••••• , DEF 17 As "'-""'-'u-'·'-'1:> fields ••• , • • • AV 14-1 Guards: Ports harbors...... lh-1 transfer, Vessels: PER Merchant ...... 12 ...... , ...... 17 u. gov't bldgs. abroad •. , .••••••••• MALARIA •••••••••••••••••••• PER Eradication •••.•••••••.•...•••••• MANAGEMENT: (Use subj,) Affairs Improvement ( ORG 10 Industrial •••••••••••••••••••••••• !NCO 15 Information ••••••••••••••••••••••• .• CR 6 Records, Paperwork ••••••• CR 10, thru 20 MANDATES •.••••••••••.•. POL 3 MANEUVERS: BOUNDARY ...... 32-2 Armed and DEF 6-1 thru 6-5, 6-12 CARGO: Aircraft AV vessels •••.•.....•...•••• 12-h MANPOWER: .... " ...... " ..... * .. " • " • " j .. ' " .... ~ •• General • • • • . . . . • . . • ...... • . • . . • • . . • . . • IJlJ3 Reserves •..•.•..•..•.•.•...... •...• Scientific ••..••••.••••••.•...•..• , Special classes than 13 scientific) • • • • • . • ...... • . • . • • • IJlJ3 10 approp. !NCO (AL)) subj.) MARKmG: 32-2 Fr 2h MANUFACTURES. MANUF ACTURJl:JG: 7 General ...... mco 12 Specific types approp. Aircraft: outline or !NCO (AL) Commercial private...... 12-6 Military • • . . • • • • • . . • . • • • • • • • • • DEF 17 MAP Asst. MAPS. MAPPING: Co~nercial ••••••••• IT 7-12 Boundary demarcation •••.••••••••• POL 32-2 Military • • • . . • • • . . . . • . . . • . • . • • DEF 17 Cartography ...... SCI 25 & by armed Inland waterway •..•.•.•.•••• IT 11-12 forces •••.•••• DE:F lh Merchant • • • • • • • • • . . • • • . . . . • • • • • 12 Presentation of .... CUL .... ". " ..... "' " " "' .. " .... Procurement of: Administrative aspect •.•.•••••••.• FSV 8 program •••• , ••••• , ••• INT 6 Agency • • • • • . • • • • • . . • • • • • PER 19 Citizens abroad ••.••...•••.••••••• PFT 13 Iaws & customs ••..••.•.••.••••••• SOC 4-1 MARIJUANA: Nationality aspect •••••.•••••••• PFT Cultivation •• , .••••••••.••••••• , INCO (AL) Traffic in (licit & illicit) •••• !NCO (AL) Law enforcement aspect ••••••••• SOC 11-5 4/1/65 TL:RC - 4 MARTIAL LAW 12 10 .•••••• POL 23-8, 23-9 materials ••••...••. , . 10-1, 11-1, 13; •••••••••• ill ••• "' ...... If .. • .. • • .. • .. • .. • • • • .. ., * •• ,...... 3-1 As science CUL (Use approp. • AGR 12-1 12-3 Data 3-2 Financial transactions Il'lF Industrial •••••••••.• , •••••••••• INCO 12-1 Effect on labor •••••••••••••••• LAB 13-1 relations Postal system •••••••••••••..••••••••• Scientific aspect •••••••••••••••••• · • · • • • • • · • • · • · • • · • · .. • ..•...• ORG 3-3 approp. subj. for lYJEDALS: '1. org., conf., etc.) Agency , ••••••••.•••••••• , • PER 6 Heads of state ••••••••••••.•••••• POL 15-1 MEMORIALS & MONUMENTS: Military •••••••••••••••••••••••••• DEF 6-6 In cemeteries •••••••••••• DEF 6-10; SOC 16 Other prominent persons ••••••••••• POL 6-3 As cultural property ••••••••••••• CUL 10-2 Presidential libraries ••••••••••••• CUL 11 MEDIATION (See DISPUTES) MENTAL DE!FECTIVES: Denial of passports to •••••••••. PPT 14-12 Treatment & rehabilitation •••••. HLTH As visa applicants ••••••••••••••••• v TL:RC - 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK .MENACES TO NAVIGATION MICROFilMING: u • .-•.,,., ... ~") ••••••••••••••••••••••••• OS 13-3 also NAVIGATIONAL MERCENARIES •••·••••••••••• DEF 9•7; POL 27-3 MERCHANDISE: storage & ••.. , •• , •• , ••••••••• , INCO CAL) retrieval technique •••••.•••.•.•••• CR 6 In bond . • • . • • • • • • • • • • • • • • • • • • • • • • • • • FT 26 As reproduction service •••••.•.••.•• FSV 6 Documentation of • • • . • • • • • . • • . • • • • • • • FT 21> Entry of • • • • • • • • • • • . . • • . • . • • • . • . • • • • FT 25 MIDAS measures) ••••••••....•. DEF 1-5 Imports: MIGRATION: ••••••.•.••...... •...... • FT Of labor •. • • •. • • •. • • • • • • .... • • • • • ... • LAB REF10 Specific commodities Refugees ...... • • • • • • • • industry outline or INCO As social problem •••••••••••••••• SOC 13-1 YT.anufacture of: MIGRATION INTERGOVERNMENTAL General • • • • • • • • . • • • • . • • • • • . • • • • • INCO 12 ON EUROPEAN (ICEM) •••••••• REF 3 Specific commodities •••••••••• INCO (AL) MIGRATORY: & distribution: Bix·ds • • • • .. • • .. • • .. . .. • . • • • • • .. .. • .. . • • INCO General ••••••••.••••..••.••.••.• INCO 13 labor: commodities {Use aspect • • • • • • . . • . • • • • • • LAB 10 industry outline or INCO lmTnHlTH.!Cl rm aspect 0 , 0 , 0 ,,,,,,, 0 o,,, V 11 Shipment. Trade: category ••••••••••.••••••.• V General . . . • ...... • . . • . . .FT Specific MILEAGE RATES MILITARY: •••••••••••••••••••••••••••• FT 18-4 ... • .... " .. " ...... " ...... • ... •• D~ General •••••..••••••••••.•..••••• FT 25-5 than armed conflict) ••• DEF Law enforcement aspect ••••••••• SOC 11•5 • • • • • • • • • .. • .. • • • • .. .. • • ...... • • • D~ 12 commodities •••••••••• INCO (AL) Armaments , ••••.•...••..••...•••.•. , DEF 12 MERCHANT MARINE •••...•...... •.•••••• OS Assistance , • . . . • • • • • . • . . . • • . . . • . • • • DEF 19 Personnel •••••••••••••••••••••••••••. OS 18 MAP excess disposal MERCHANT SHIPPING ••.••••..••...... •••••• OS (control ••••••••••••••· STR 11-2 MERCHANT SHIPS. VESSELS. • • • • • . • • • • . • • OS 12 Attaches: Attacks on: As dipl. reprs ••••.•••••••••••••• POL 17 .In ••.•••••••••...•... POL u.s.: In wartime • • • • • • • • . . • • • . • . • . • • • • • POL 27 relations with •••••••• OBG 1, 4 Bombing of neutral vessels •• POL Personnel matters ••••••••••••••••• PER Berthing • . . • ...... • .. • . .. • . . .. . OS Bases. Installations ••.••••••.•.•• DEF 15 Bills of h€alth •••••••••.••••••• HDrH •••••••••.••.•.•..•..•.•.•...•• DEF 1 ...... OS ...... DEF 1-3 Strategic trade r€strictions ••• S~H 10-1 Cemeteries ••.••••.•.••..••••.•••• DEF 6~10 Cargoes • • • • • . • . • • • • • • • . • . • • • • . • • • • • • OS 11 Communications Crew list visas •••••••.•••••.•.•••• V exchange ••••••••••• DEF 10 J:eave ~<:>~sem;:.y ernD.LU\rees MESSAGE CENTERS ) •••••••••••.• CR 3-5 Missions •••.•••••• DEF 7 Offset program ••.•....•...... ••• FN 12 MESSENGER SERVICE ••...•••••••.••••••• CR 3-4 Operations • • . . . • • . . • • • • . . . • . • • . . . • . POL Organizations pol. force) .••• POL METALLURGY •.••.•..•..•••..•.•••••• INCO (AL) Personnel • • • • • . . . . . • . • • • • • . • . . • • . • . • D.EF 9 Service passports •••.•••.•.••. PPT 10-19 METALS & METAL PRODtJCTS INCO (AL) Postal services ••••.•.••...•••.•••• CR 3-3 Prisoners of war ••••••.•••..•.••• POL 27-7 METEOROIDGICAL l'fRC.Al\TT'7.!J.'TlTI)'N Protective services •••••••••••••••• PS 7 WORID (WMO) , •••.....•..•.•.... SCI 3 or 30 Schools • • • • • • • • • . • . . • • . • • • • . . . . • . • DEF of •••••..... , .••• DEF 10 METEOROIDGY • ••.• , •••.•.•• , ••.•••••• • • SCI 30 aspect) ••••• PFT compulsory ••••.••...•...• DEF MEXICAN~U.S. DEFENSE C 4/1/65 TL:RC - 4 RECORDS HANDBOOK MILITAJl.Y: MONEY: Vessels • • . • • • • • . • • . • . . . . • . • . • . . • . • • 12 •••••••.•.•....•.••• FN 17-2 Weapons, standardization of •••.• DEF 19-10 Uniforms •••••••••••••••••••••••••• DEF 9-6 Unauthorized use ••••••••••••.••• DEF 9-3 MILITARY ADVISORY PETROLEUM BOARD •••• , PET 1 MILITARY ASSISTANCE ADVISORY GROUP (MAAG) ••• , ••••• , •.••• , ••••• DEF 19-9 , , , • , , ••• , •• , , , ••••••• , • JliTCO 15-1 MILITIA • • . • • • • • • • • • • • • • • • • . • • • • • • • • • 6-4 mco 12-5 MO'NRC)E DOCTRJliTE • • • • • • • • • • • • • • • • • • • • • • • POL 1 MINERALS ••••••• , ••• , , • , , •••••• , •• , INCO (AL) MINERALOGY • , •••••••..•• , • • • • • • • • • • • • • SCI 2 6 MONTHLY ACCOUNTS CURRENT ACC 23 MINING METALLURGY •••••••••••·•·• INCO (AL) MON1JMENTS: MJliT ISTERS: In cemeteries •••.•••••••• DEF 6-10; SOC 16 As diplow~tic representatives As cultural property •••••••••••••• CUL 10-2 Visits...... MORAL REARMAMENT ••••••••••••••••••••• SOC 12 ...... " " ."' . " ...... ~ .... MORAL TURPITUDE: As crixne ...... t ••• " ...... ~ ...... "' " ... 11 visa applicants v 11-2 MINISTRIES (of government) •••••••••• POL 15-1 ...... ~ • ~ . . DEF MJliT ORIT IES: As political force NORALITY • • .. • • ...... • • • • • • • .. • • • ...... SOC .... " ...... " . " " ... -... "'..- soc 14 MORPHOLOGY ••···•····••••••••••••••••• SCI 42 MORrGAGES ••....••...... • , • FN BUREAU OF 17 NATION TREATMENT 17 agreements acts ..•••. FI 4-4 MISCELLANEOUS RECEIPTS ••••••••••• ACC PICTURES: MISSILES •••••••••••••••••••••••·· DEF 12, 19 Audio-visual services ••..•••....•• FSV 1 FOREIGN, ADMIN, Public relations use ••••••.•••.•• PR 9-1 MISSIONARIES ••••••••••••••••••••••• SOC 12-2 Security • .. • • • .. • • . • • .. • • • .. • .. • • SY Protection of •••••••••••••••••••••··• PS 7 MISSIONS: ...... N ...... *••···· MP Religious (prot. of property) •••••••• PS ...... INCO United States (See EMBASSIES, U,S,) Visits (See VISITS) MIXED ARMISTICE ...... ,., ••• MP COMMISSION (MAC) •••••••••••••••• POL 27-14 t•••••••••••*•• MP 9 .... ,,,,...... TV 6-2 MOB VIOLENCE ••••••••••••••••••••••• POL 23-8 Damage to govt. property •••••••••••• BG 20 MOTOR 12 MOBILE FILM UNITS ••••••••••••••••••••• 17 MOBILIZATION OF: MOTOR VEJ'IIC LES: ." ...... • ..... ACC of ••.••••••..•••••••.••• TRV 14 pol. prisoners Use local transportation TRV 12-1 Diplomatic & consular •. customs Privileges & immunities use ••••.••.•.•.••• POL 17-2 MONETARY INTERNATIONAL ( As ru,gn"Vray transport • • • • • • • • • • • • • . IT 7-12 MONETARY POLICY. REFORM. • • , • • • • • • • • 17-1 RC - 4 42) RECORDS CLASSIFICATION HANDBOOK MOVEMENT OF: Armed forces .•••••.•..••.••••••• POL 27-5 NARCOTICS: Capital • , •.••• , • , , •.••...••..•..•.. FN 13 INCO (AL) People (observation repts. on) •. POL 23-11 aspect ••••••••. SOC 11-5 Population •••••••••••••••••••••• SOC 13-1 •••••••••••••••••••••••• REF 11-1 Vessels: NATIONAL: Merchant • • • • • • . • • • • • . • • • . • • • • • 12-12 Accounts 9 Naval ••••••.••••••• DEF 7, 17; POL 27-5 ··········~··~·····~·~····~··· MOVEMENTS: Communist · • • • • . • • . • . • • • . • • • . • • • . • . . • CSM Non-party blocs ••.••••••••••••.••• POL 13 Political parties •••.•..•••.•.•••• POL 12 OFFICE , . . • • • • • • • • • • • • • • • • • • • • • BG 11 MULTIIJ\TERAL: Agreements approp. subj.) Nuclear forces 6 MUNICIPAL: 27-1 Government Police • • " " " .. "'" .. • " • " " " :)" :: : • " MUNITIONS: Control (AL) , .•••••.•.•. POL 23-8 program ...... ,...... MUTUAL nVQV>,rc DEF 19-10 N NAME CHECKS (procedure) •••••••••••••• SY 10 ...... v service, compulsory •••.•• NARCOTICS: Passport citizenship matters •••••••• PPT Addicts, traffickers: Protection interests ••••••••••••••.• PS Ineligibility as visa v 11-2 N.AT-0 ...... , •••••• • DEF Aliens as NIV applicants ••..•••••• V 31-11 Medicinal use ...... 41,/1/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK N NATURAL: NAVIGATIONAL: Gas ...... " ...... ,...... Aids (radio) ...... TEL 8-5 • • • • • • • ...... • . • . • . . . • . . . . . • 10 Use in: Technical asst. projects •••••••• AID 8-1 Armaments •••• , • • • • • • • . • • . • • • • . • DEF 12 Sciences ••• , • • • • • • • • • • • • • • • • • • • • • . • • • • SCI Civil aviation •••.••••••••.••• AV 13-2 NATURALI?J\TION: Inland •.•••••. IT 11-13 • •• •. ~ ... • •• •., PJ?fl: 9-22 Ocean • • . . • . • . • . • • . • . • OS 13-2 Treaties ppr Satellites •••••..•••••••••.•••..•• SP 12-2 NAVY ••••••• , ••••.••••.•.••••••••.••• DEF 6-2 1 NEGATIVES, PHOTO (inf. prog. • •..•. PPB 11-1 NEO-COLONIALISM ••.••••...•••••....•.• POL 10 ppr 9-23 NET NATIONAL PRODUCT .••.••.••.•••..••..• E 9 Communications (Berlin) •..•••..•. POL ...... IT 7-16 Attacks: Radio: Commercial •••••...•••.••..•..•.. 8-2 Information program ..•...••••..... RAD6 Telecomnunications 7 Television: •.•.••... TEL 9-2 program •..••••..•••... • • • • . • • • • • • . • . • . . • . • . . • . • • • • POL • , •••••• , ••••.•.•..•••••• POL 27-13 21 AID DEF 12-3 DEF 19-8 foreign gov•ts control over STR ll-2 Surplus commodities .•••..•• INCO 12-3 TL:RC- 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK NON-ALIGN£-1ENT ...... POL 8 NUR8ES: EducatiJn training ••••••••••••••• HDrH 9 Internment of: PER Ci vilia:as • , ...... POL 27-7 Se:rvices ...... PER representatives ••••••••• EP 9 NURSING • , , , •••• , , , ••••• , ••••••••. , HLl'H 14-3 NON-DELIVERY NUTRITION • , ••• , ••••••••••• , •••• , • • • • HLTR 16 •••••••••. , ••••••• , • PO 9-2 Technical assistance projects ••••• AID 8-5 NON-FERR01JS Ml!.'TAIB ••• , .• , •••••. , • • !NCO (AL) NONGOVERNMENTAL GROUPS: 0 approp. subj.) OAT:c!S Agency 1:Lai.son vri th •••••••••••• , • • • • • PR 6 To PER 13-2 consular officers •••••••••••••• 10-1 NON!tJ!M:IGRI\.t"'JTS • • . • • • • • . • • • • • • • • • • • • . • • • • V 31 ••••..•.••••• POL 15-3 NON-MILri'ARY i!.CI'!Vri'IES CONSCIEt\iTIOUS ...... , .. DEF armed forces) ••.••••••••••.•••• DEF 14 visa ••.••.••••••••••• V 11 NON-OPERATING EXPENSE ••.•••••.••••••. ACC 19 OBLIGATIONS .... AC!C 7 NON-PARTY BLXS pol. force) •••••• POL 13 OBE:CEtTE Wl.TERIAL in) 11-7 POL 23-11 NON-QUOTA IMJJ!IC7RANTS • • • .. . • • .. • • . • .. • .. V 29 truce, cease- etc. ) •.•.••••.•.•..•.• , • • • POL NOJil-SI:!HE:DU:LED OPERATIONS OCCUPATION FORCES •·•·•••••••••·•··• POL a~rcraft) ••.•••••...•.•• AV 15 OCCUPATIONS •••••••.•. , •••• , ...... • INCO ( AL) NON-SElF-GOVERNING TERRITORIES •• ,, • , . POL OCCUPIED GOVERN!flENT •••••••• POL 28 NORDIC COUNCIL ••••••••.••••••••••••••• POL 3 SHIPPING ••••••.•..••...... •.• , • OS NORT::i: A.MERICA.~ AIR DEFENSE •• DEF 1-4 OCEANOGRAPIIY ••• , .••..•..• ,, ••••••••••• SCI 31 NORTH ATI.il.N'i'IC ...... ECIN ORGANIZATION • •••••••••••••••••• DEF OFFENSES citizens NOTARIAL SERVICES Protective services 7-1 Consular Officers OFFICE: A(;c 23-1o ManufacturcJ ••• , • • • • • • . • • • • • • • • INCO NOTIFICATION POL 1'7-5 Prcme:rtv accountability , • • • • • • • • • • • 7 Personal property accounting •••••• ACC 9 NUCLEAR: Hours ••••.•.••• , . • • • • • • . • • • • • • • • • • • 12 Forces, multilateral •••••••.•••••.•• Inspection • • • . . . • • ...... • ...... • • 11 Free zones ...... Instructions •• , ••••••••.••.••.. , . • • 12 Liability •••• , • • • • . . . . • • • . • • • . • • • • • • AE 12 Physics •••••••.•••••••••••••••.•••••••• AE OFFICERS: Power , ••••••••••••• , •.•••• , • • • • • • • • 13 Diplomatic consular reprs, .•••••• 17 lJ!i1itary applications ••••.•.•..•• DEF 12 as Nrv applicants ••••••• Peaeeful useD: General research ••••••. , •••.••• , • AE 6 a:pplieations approp. subj.) • , .••••••••••••• PP:P 10-17 vC::<>U.I;S'VJ.Clo vessels) o • o 12-7 OFFSHORE PROCUREMENE •••••••..••.••• DEF 19-8 NUDETS measures) DEF 1-5 OIL PETHOLEUM NUNS • . . • • • • • . . • . • • . . • • . • • • • . • . . . • • • SOC 12-1 4/l/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK ...... PET 10 27 INS'!.lBAt"iCE • • • • • • • • • • • • • • • • • • • • IJ\B 13 0 • • • • • • • • • • • • • • • • • 12 p , ••..•••.....•••.• , .•• CUL 15-1 etc ••..••••..•. POL 23-9 13 govt. -owned services .... , ... ,. .... 13 Trade & investment 15 Consolidated administration •••••• ORG 1-2 Coordination: •• , •••••••• HLTH 14-2 General •••••••••••••••••••••••••· ORG 1 Specific programs {Use approp. .) Country team...... 1-1 Services for abroad • , •• , •• PS 11 OUTER •••••••••••••••••••· ECIN ••••••••.ACC 23-1 OVERFLIGHTS: Assistance Program •••••...•• , .• DEF 19-8 17-1 ••••••••.••••••.•.• AV 15-1 aircraft ••• , , • • . . • . 31-1 OVERPOPULATION ••••·••••••·••••·••••• SOC 13 OVERSEAS BUSINESS REPORTS •••••••••••• TP 18 ····~"'··~·······"•••••*••······ OVERSEAS SCHOOLS PROGRAM •••••••••••• EDU 9-5 J\MERICAN national govt. ) .••.. , POL 23-9 3 11-6 ORGANIZATION FOR ...... n~co 15-2 0 & DEV'iiJLOH:ilEt~T OOJ ERATJ:ON Industrial .•....• ll • • • • • • • .. • • .. • .. • • mco 15 ••••.• , ....•...••• ~ ...... ECIN land • • • . . • • • • • • . • . • • . • • . • • . • • • • • • . 12-3 OHIENTATION: p personnel •••••••••••• PER SY Exchange grantees ••.••••.•••.•••• EDX 28-l PACIFIC SETTLEMENT (of disputes) .••• POL 21 PACIFISTS: OPPOSITION TO GOVERNMENT: As pol. force ••••••••••••••••••• POL 13-10 Defectors & expellees ••••••••••.• POL 30-2 As visa applicants ..... V 11 Demonstrations, protests, etc. ••••••••••••••••••••••••••• POL 23-8 PACKE'rs ( inf. prog.) • , •• , ••••••• , • , • PPB 11 TL:RC - 4 411/65 RECORDS CLASSIFICATION PACKING: 8 9-3 PACTS. TREATIES, (Use approp, subj, PAINTING: Exhibits: • , , , , , , . , . , , , .. CUL 10-6 Inf. cult. program ••••••••••••• CUL In museums •••••••••••••••••••• CUL 10-3 As fine art • .. • • • • • • .. .. • • • • • • .. • • • • CUl.~ 13-2 15-2 PALEONTOLOGY ••• , • , • , , •••• , ••••• , • • • • SCI 32 PAMPHLETS: publications •••••••••••••·•• PR 10 PARTITION TERRITORY ••••••• , ••••• 32-3 Information prog. pubs ••••••••••• PPB 10-1 PAN AMERICAN HIGHWAY CONGRESS , •• , .• , IT 7-3 AMERICAN PARLIAMENTARY ASSOCIATION •••••••••••••••• , ••.•••• AMERICAN SANITARY ORGANIZAT~ON ) •••.••••••.••• HDTH PAN AMERICAN UNION ••••••••••••••••••• POL 3 PAPACY: Papal state ••••••••••••••••••••• POL 15-1 Pope head of Catholic Church ••• SOC 12 PAPERBACK BOOKS ·•••••••••••••·•••• PPB 12-9 Fees (account 23-18 And nationality cards procedures re) •••••••••.•••.•• Security •••••••••••••••••••········ PASSPORT'S •• , •• , , , , ••• , , , •• , , ••••• , ••• Denial of ...... 14 PAPERWORK MANAG~{ENT •••••....•••••••• CR 10 Foreign: Effect on nationality , •••••••• , PYJ.' 9-13 PARADES: Samples ...... , ...... Commemorative celebrations .CUL 6; Required for: Agency 13 M:Llitary . ,. ~ ..... ~ ...... , . • .. • •.. Couriers • ) • , ••••• , ••• , ••• , • , CR 3-1 PARAMILITARY FORCES • • • • • • • . • . • • • . .. DEF Visa issuance ••••••••••••••••••••·• V 10 Types of ••••••••••••• PPT 10•14 thru 10-19 PARASITES: PATENT MEDICINE ) •••••••••••• INCO (AL) .Arlimal • • • • • • • • • • • • • • • • • • • • • • • • • (AL) PAI'ENTS ••••• , • • • • • • • • • • • • . . . • . • • • . n:ICO 11-1 Plant • • • • • . • • • • • • • • • • • . . • • • . • • • • 12-2 Licensing foreign-owned •••••••••• T'P 15 Quarantine regulations ••••••••••••• FT 15 Protection of U.S. firms ••••••••••.. TP 19 PATHOLOGY: PARCEL POST • • • • • • • • • • • • • • • • • • • • • • • • • • • PO 9 Animal ••••••·•••••••••••·•••·•••••• SCI 44 .Rates • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • PO 10 Human •••••••••••••••••••••••••••••• SCI 43 PARDONS: •• PAY & ALLOWANCES: Citizen offenders abroad: Fiscal aspect: Protective services ••••••••••••• PS Payroll •••.••.•• , ••••. , • • • • • • • • • • ACC 16 Criminals . • • • • • • • • • • • • • • • • • • • • • . SOC 11-4 Personnel aspect: Bal. prisoners or offenders ••••••• POL 29 employees ••.•••••••••••••• PER forces •.••••..••••.••••.•• DEF 4/l/65 TL:RC - 4 RECORDS HANDBOOK PAYING 23-9 14 ies ...... POL 27-14 ••••••••••••••• POL 17-4 11-3 DEF 9·6 Lost or stolen (recovery of) ••••••• 7 Tax "'*•••••••·••••••••••••••••••••••FN 16 LAB Status of agency 11-4 ll-1 reprs •. , ••• , ••• Air ..... * •• * " "' "' ... "' * ., •••• " "' • "' • ~ •• " ...... ~ ...... 11-18 data marine ...... ), members ••.•••• LEG Bail IT 8-18 Others ••..•.•••...••••..•...•• POL 6, 15 PERSONS: Movement of (repts. on) ••••••••• POL 23-11 ••••••••••••••••••••••••••••• REF PEOPLE-TO-PEOPLE PROGRAM •••.••.•••• CUL 17-1 ••••·••••• v 29-8 SY 10 PER RATES ...... Congress, ., members of •••••••• LEG 6 Government officials ••••••••••.•• POL 15 Others ...... • • • • • • POL 6 Traffic in ••••••••••••••••••••••• SOC 11-6 'rL:RC - 4 4/l/65 48) PESTS. PEST CONTROL: PHOTOGRAPHY: Animal • , •• , •• , •• , •.••••. , ••••• , , INCO (AL) As agency service ••••••••••••••••••• FSV 1 Extermination: As business profession ••••••• INCO (AL) Health aspect ••••.•••••• , • , •• , HLTH For intelligence purposes ••••••••••• INT 6 For mapping boundaries •••••.•.•.• POL 32-2 Insecticide;······)·::::::::::::: ~~~ Plant ...... ,., • . . . • • AGR 12-2 PHYSICAL: Quarantine regulations ••••••••••••.. FT 15 Defectives visa applicants) •.•• V 11-6 Exawinations : PETITIONS: 14-4 From general public ••••••••••••••• PR 13-1 ...... v • • • . • • • • • • • • • • . • • • • • • • • V 29 thru V 31 Fitness , , •••••..••.• , . , • PER HLTH approp. visa category) Sciences • • ...... • ...... • • . .. • . • • • SCI PETROLEUM PETROLEUM PHYSICALLY-HANDICAPPED: PROIJlJCTS • • • • • • • • • • . • • • • • • • • • • • • • • • • • • • J?::EJil Education training •.•...•••••••••. LAB Communist penetration of market ••.• PET 17 Employment: Continental shelf resources, By agency • • • • • • . • . • • • • • . • • • • • • • • • 13 drilling etc ••••••••.••• POL 33·5 industry •••••..•..• LAB .As fuel ...... •••.•••.••••••••••••••••• P::Ei:r •••.•••....•.•••.•• HILrH 14-2 vessels •••••••••••• OS 14-2 trade PHYSICIANS: restrictions •••.•••••••••••• STR 10-l ...... HLTH 9 of aircraft ••••••••.•• AV 14-2 visitors •••••••• Strategic trade ...... v 31-10 restrictions •.•.•••..•••••• STR 10-2 ) ...... ** PER 13 Oil restriction profession . • . • • • • . • • • • . . • • • . . INCO (AL) program , ) • , ••••••••••••••• PET 17-2 Professional services: Oil pollution ••••••••.•••.•••••••••• OS 16 For agency •••••••.•.••• 14 •••••••••••••••••••••••• pl![l 18-1 General . • . • ...... 14 Stockpiling •••••••••••••••••••••• P1~ 12-2 For visa applicants ••.•••••••••••••• v 24 PETROLEUM MILITARY ADVISORY • • • • PET 1 PHYSICS: Non-nuclear ••••••••••••.•..••••••• SCI 33 PETROLEUM Nuclear ••.•.••••.•••••.••••••.••••••.•.• CCMMISSION ····················PEr 4. PHYSIOLOGY . • • • • • • • • • • . • • • . . . . • • • • • • • . SCI 44 PETROLOGY • , ••• , , • , , • , , , • , , • , • , • , • • • • • SCI 2 6 PICTURE STORIES (inf. prog.) •..••.••• PPB 11 PETTY CASH ••••••••••••••••••••••••· ACC 23-B PHARMACEU.riCALS DROOS & PICTURES (See MOTION PICTURES; PRA.RMACEUTICALS ) PHOTOGRAPHS) PHILANTHROPIC PIER CHARGES (govt. shipments) .••• TRV 14-ll ORGANIZATIONS WELFARE PILOTAGE: Inland waterways •.••••••••••••••• IT Ocean shipping ••••••••••••••••••.• OS PHILATELY. STAMP COLLECTING •••••••••• CUL 15 PILOTS · • • • •• • ••• AV PHOTOGRAPHIC EQUI:EMENT: PIPELINES •••.. , ••.••...•. , • , , •••••• PET 18-1 security use •••••••••.••••• BG laying of on high seas ••••••.•••• POL • • • • • • •. ·., •••••••••••••• INCO PIRACY: PHOTOGRAPHS: Book •.•••••••••••••••••••••••••• mco Agency public relations use •••••••. PR 9-3 On high seas • • • • • • • • • • • . . • • • • • • • • POL Requests for • , . • • • • • • . • • • • • • • • • • • • PR 13 Information program use: PISTOLS non-military firearms): prod., For agency security purposes •••••• BG 16-4 etc. • ...... , PPB 11-1 Regulations & control ••••.•••••.• SOC 11-1 Exhibit-display program ••••••••••• CUL 8 Presentation program •••••••••••• CUL 9-8 PL 480 • . • • • • • • • • • • • • • • • • • • • • • • • . • • • • • AID 15 4/1/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK PLAGUE: POLITICAL: disease: Parties: Animals ••• , . • • • • . • • • • • . • . • . • . • INCO (AL) Persons ...... ·. · · • .. • • International •.••••.••••.•.•• • . • 3 Quarantine National ••••••••••••••••••••••• POL 12 ...... • ... 12 Prisoners •••.••••.•••••••.••.••• •. • POL 29 approp. soc 14 soc 15 •••••••• "' •••••• II! .. 't ...... POL 23·8 Stunnlaries ••...... ••.••... POLITICO-ECONOMIC REPORTS 2-3 PLASTIC PLATES (inf, program) •••••••• PPB 11 POLITICO-MILITARY REPORTS POL 2-4 PNEUMATIC TUBE SYSTEM •••••••••••••••• CR 3-6 soc 14 POETRY ••••••••••••••••••••••••••••• CUL 13-3 FN POLLS, PUBLIC OPINION: ••••••• • ••.• • • •.... . • • • • • • . • PR 13-2 country •••••••••• POL 2 or ,. ,. . ., " approp, subj • ...... POLLtJl'ION: ...... HLTH 12 radiation •. HLTH Oil ...... , ••••••••••• OS 27-12 COMMENT 13 POLAD (relations with) ORG ' 4 POI,ICE: POPULATION: Force, international (e.g., UNEF),,POL 27-4 Social aspect •.••••..•.•.•••.•....• INTERPOL ...... , ...• SOC 11-2 Statistics: Law enforcement role .•.••..••.... SOC 11-2 Protection: cons . . , ••... , ••• , .• BG 17; POL 17-7 PORNOGRAPHY ••••••••••••••••••••••·• SOC 11-7 to dipl. cons, reprs.) .. POL 17-2 PORT: in counter-insurgency ...... POL 23 Authority ••••••••••••••••••••••••• OS 14-3 As internal security Fees charges: force component .•••.•••...••. POL 23-3 POLICY (Use approp. subj.) Govt. shipments ••••••••••••··· TRV 14-13 Merchant shipping ••••••••••••••• OS 14-6 •• ~.... • • . • . • • • . . . • • • . . • • • OS 14-4 POLIO HLTH 8 PORTS: •··•···········•·••············· Access to use by landlocked countries •••·••••••• POL 33-7 Of entry for: Govt, ••••••••••••••• TRV 14-13 v 12 POL 13 vessels • • • • • • . • . • ...... • • • OS 7 Clearance • • • . • • • • • • • . • • . • • • • PS Military vessels •.••.••••••••••.•• nations ••••••• , •••••• POL 3 POSITION: ...... , •.•.•..• POL 23-9 Authorization BUD 16 Descriptions .••••••...... •...... ••········~~········.,··· TL:RC - 4/l/65 POST: PRELIMINARY ESTll~ES ••.•.•.•••••••••• BUD 6 ••• • ... • • ...... PER 11 ...... , • • • • • • • • • • Bt.ID 7 PREMIER head government) •••• POL 15-1 facility ••••••••••• DEF 15-5 Privilege for post ••• PER 15-2 Management ••••••••••••••...• ORG 1, 10, 11 PRESENTATION PROGRAM: etc •••••••••••.• ORG Cultural ..•.••.••...•.•.•.•..••..•. CUL 16 Reports • • • • • • • • • . • • • . • . . . • • • • • • • • • PER 2-1 Materials (USIS, etc.) ...... CUL 9 Security Officers ••••••••.•.••••••• SY 6-2 PRESERVATION: Cultural property ••.••.•.•.••..•. CUL 10-l POST-WAR RECONSTRUCTION •••••.••••••.• SOC 17 Food •••.•.•.••..•••••.•..••.• , .• HL'I'H 16-1 POSTAGE STAMPS (sale of •••••••••••• ACC 23-16 POSTAL: PRESIDENT br. ) ..... 15-1 Affairs '1. & int'1.) ••••••••.••••• PO Rates ••.••.••.•.•••.••••.••••••••••• PO 10 PRESIDENTIAL: Services, Systems Am 1-1 than 9 POSTERS: Libraries 1 Representatives, Inter-American Committee of ...••.••..•.•..•..••.. POL 3 Visits meetings •...••...... ••... POL 7 PRESIDENT'S BUDGET ••.•.••.••.••.... BUD etc...... PPB 11 Exhibit display program ••••••••• CUL Presentation program • • • • • • • • • • • • CUL 9-8 POSTS: Service ...... Conferences , •. , • . • ...... ; u.s.: Exchange ••..•.. , .•...•.•••.•.•..•.• of ...... Local PRE-LICENS:mG CHECKS Arms shipments, •••••.•..•..•.•..••• Fr 18-1 Strategic trade •••••••••.•••.••••• STR 7-1 4/l/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK LIST cro:ps: General • • • • . • . . . . • ...... • • • AGR PROCLAMATIONS a:pprop. ty:pes • • • • • • • • • • . • • . • • INCO CAL) Commodities: 6 INCO S:pecific Armaments •••••••••••••.•••••..•.• DEF 12-5 industry outline or ) COI!l!llodities: General • • • • ...... • • • . . • . . . • . • • . • • • • E 8-l INCO 13 Gold • • • • • • • • • • • • • • . • • • . • • • • • . • • . • • FN 19-l a.pprop. INCO ) PRIESTS • • • • • • • • • • • • • . • • • . . . • • • • • • • • SOC 12-l ) ...... ES 6 Vehicles ...... VER 6 PRINCIPAL OFFICER (at FS Films (information .•.••••.. MP 13 Publications: ...... ,. ..•••• ORG 3-2 Administrative aspect FSV 8 or cons. re:pr ••••••••••••• POL 17 PPB 4 title and rank •••••••••• PER 17 INT 6 WITNESS STATEMENTS hearings) •• BUD ll-3 Aircraft & aeronautical equipment ••••••••.•••• , .•••...•• AV 12-1 PRINTING & PUBLISRING: At'lll.l1ments ••••••.•.••..•••.• , •..••• DEF 12-4 re:production service •••••.••• FSV 6 Film {information program) •.••••.••• MP 16 Cor!l!lle,rc:lal ••.••••••••••••••••••• ( INCO Index • • • • • • • • • • . • • • • • • • • • • • • • • • • • • INCO 12 Information program facilities •••••• PPB 8 Locomotives & stock ••••••• IT 8-12 Motor & equipment ••.••••• IT 7-12 PRIORI'l:IES ap:prop. subj.) Publications • • PPB ,g Vessels: PRISONERS: • • • • • • • • • • • • • • • • r.t' 11-12 Political •••••• , ••.•.• , , •••.•.• , ••• POL 29 OS 12-1 Of war. Civilian internees •••••• POL 27-7 Protective services •••••••••••.•••• PS 7 PRODUCTION & CONSUMPI'ION: Agricultural crops: PRISONS • • • • • • • . • • • • • • • . • . • • • . • • • • . . SOC ll-4 Genera.l ...... PRIVATE: Specific types ••...••••••••••• INCO Construction ••••.••...••.•••...• INCO (AL) COI!l!llodities: Cooperation ••.••••••.•.••.• CUL 17 !NCO 12 College & affiliation ..•. EDX 23-1 (tech. asst. ). AID S-10 Health & medical services •••••••.. RLTH 14 Individuals, & orgs,: PRODUCTION & DISTRIBUTION: Agency with •••••.••••.•. PR 6, 7 Information & cult. materials: Investment •••••. , ••• , •••.•..•••• , FN S , 11 Books •• , . , •..••••••.. , .• , • . • • . . PPB 12-S Investment opportunities abroad .••.• TP 15 General ••••••••••.•••••••••...••.•. CUL 9 Motion •.•..•••..••.•• MP 12, 16 Air ••••••••• , ••••••.•.• , •••. , • , ••• AV 16 ...... , . IT 7 LJ\BOR • • .. • • .. • .. .. • • .. • LJ\B 12 ...... , ...... rr ll PRODUCTS .. " " .. " -...... " ...... " ... .. INCO ) : overseas • • • • . • • . • • . . • . • • TRV 14 PROFESSIONS & OCCUPATIONS •••...• , • INCO {AL) Use for official local TRV 12-l PROFESSOR EXCHANGE PROORAM: ...... " " " ... ~ • * ...... EDX 13 PRIVILEGE: u.s ...... ~ ...... "...... ,...... EDX 19 Executive • • • • . • . • . . • . . • • . • . • ...... • • LEG 9 Post exchange (PX) ••••••••••••••• PER 15-2 PROFI'l: SHARING PI.ANS: Industry •••••••••••.•..•••• INCO 15 IMMUNJ:I'IES Is.bor ...... " ...... " .... "' . ., " ... LAB 11 & •••••••••• POL 17-2 PROGRAM EFFECTIVENESS PRIZES (Use approp. subj.) PROCEDURES: a:ppro:p. subj.) Office ••••••••.•••...... •..•..•• , •• ORG 12 TL:RC - 4 4/1/65 RECORDS CLASSIFICATION PROGRAMMD!G: PROPERTY: (cont'd) Radio: Industrial intellectual •••••••• INCO 11 Commercial TEL 8-2 Protection of U.S. firms ••••••••• TP 19 Information program RAD 12 Looted (in wartime) ••••••••••••• POL 27-8 Nationalization: TV: Industry ••••••••••• INCO 15-2; PET 15-2 Commercial ••..•.••.....•.•.•..• TEL 9-2 l.and • • •••••• , • • • • • • • • . • • • • • • • • E 12-2 Information program ••••••.•••••. , TV 12 Personal, or sto1e.n (cons. asst.) •••••••••••.••••••• PS 7-6 Protection abroad .•.••••.•.••..••..• PS 8 PROGRAMMD!G SERVICES Real: exchange grantees) EDX 28 Land use, Ownership .•.••••••••.•• E 12 Real estate business ••••.•••• INCO appro:p. subj.) u.s. bldgs. & ••••••••• Surplus Excess above PROJECT HOPE HLTH 6 Surveys •.•••••• Tax .• f ...... ~ PROLIFERATION OF ATOMIC WEAPONS .... DEF 18-6 PROSECUTION, CRIMINAL .••...••....• SOC 11-3 Re passport matters •..•.•• PPT 15-5, 16-4 PROMINENT PERSONS: PROSPERITY ••.•..•••.••. , .•••...••. , , • E 8-3 Congress (U.S,), members of •••.••••• LEG 6 PROSTITUTION: Government officials ••..•••••.•••.• POL 15 As crime .••.••••.•..••.••••.•••.•• SOC 11 Military personnel ••...•••.••.•••..• DEF 9 As social problem ••••.•••.•••.....• SOC 8 Others ••.•••.••.• , • • • • . • . • • . • • • • . • . • POL 6 Visa , grounds for ..• V 11-2 Political leaders .•.•••••.•..•.•• POL 12-6 PROTECTION: Visits & meetings •••••••••••••...••. POL 7 Assumption & termination of ••.•.••.. PS 6 Of citizens abroad •.•.•.•.•..•.••••• PS 7 PROMOTION: Of civilian population in Agency employees ••..••.•••••..••• PER 13-6 national emergency or war •.••.. DEF 1-6 Trade •••.•.•.••.•••••..•••.•••.•..•.••. TP Of cultural property ••.••••.••.• CUL 10-1 Of interests by transit states •• POL 33-7 PROMOTION& PUBLICITY: By internal security Information ( ge.neral) . • • . • • INF 10 forces .••.••••..•. POL 23-3, 23-8, 23-9 Media programs specific Nationality ...... PPT 25 Police: & cons. Communist •••••••••••••••••••••••••• CSM,lO property .••....•••••. BG 17; POL 17-7 Exile political activities ••••••• POL 30-2 Public safety ...... SOC 11 Int'l. information program: • & cons. reprs.).POL 17-2 Genera 1 • • • . • • • • . • • • • . • • • . • • . • • • • . . . • INF abroad ••••.••.•.••..•.•• PS 8 Specific media ...... HLTH 10-2 programs •.••.••• CUL, MP, PPB, RAD, TV Security: PROPERTY: government • • . • • • BG thru 19 •• •• •". •. • •. • ••• "' ••••• ES 7 ...... , ...... CR Blank passports •••.••••••••••• PPT 10-l Documents & information •••••••••• Accounting: General • . • ...... • . • . . . • • • . . • . . . • . . • . SY Personal •••.•••••••••••••.••••••• ACC 9 Passport • • . • . • • • • • • • • • • . • • • • • • • . PPT 16 Real ••.••••••.••••.•.•••••.••.•• ACC 10 Personnel • • • • • • . • . • . • • • • . • . • . • • • PER Tariff ...... FT Equiprnent & supplies ••••••••••••••.. ES Of U.S. firms ••••••••••. TP 19 vital records ••••••••• EP seizure, ....••.•••••..• PS 8-4 PROTECTIVE SERVICES •••••••••• PS Cultural ...... CUL 10 PROTESTS: Restitution •••• CUL 10-1 Anti-government ••••••.•••••••••• POL 23-8 Dipl. & cons. ••••• PS 8-1 Marine ••••••••••••.•.••••...•.•••• PS Excess: ...... ES 12 PROTOCOL .. " ...... POL 17 • • • • , •••••••••••••••• DEF 12-3 MAP use abroad .••••••••••••• DEF 19-8 ( Foreign, disposal of approp. subj. ) (control of) •••••.•••••••••••• STR 11 for PROVD!CIAL f':rOVERNMENT •••••.••••.•••• POL 18 AID 12 of •••• : . • • • • • • • • • mco 15-2 4/l/65 TL:RC - 4 RECORDS CLASSIFICATION HANDBOOK •••••••••• HDrR 14-2 PUBLICATIONS: .•••••••••••• INF Procurement: PSYCHOLOGY •••••••••••••••••••••••••• SCI 64 Administrative aspect (all PUBLIC: programs) •••••••••••••••••••••• FSV 8 Public administration ••••••••••• POL 15-4 aspect •••••••.•••••• INT Technical ass't. • ••••• AID 8-7 Assistance {welfare services) •••••• SOC 9 & grounds ...... BG visa applicants) ••••.•. V 11-8 PUBLICri'Y PROMOJ:ION 0 ••···············~·········· PR 13 Construction •••••••••••••••••••• INCO PUBLISHING ) ••• , • , •••• , • • INCO (AL) R ...... FN Health services •.•.....••...••.••• Information abroad •••••••..•.•..••• 13 approp. subj • PURCHASE: ...... Am Liaison , ""'"'"''·'"" v Markets ...... mco 13 Opinion Film • • • • • • • • • • • • • • • • • • • • • · • • • · • • • • MP 13-l Order safety Parks ••••••• , •• , ••. , , .•.• , , • , ••• , GUL 10-6 Press ...... PPB 9 R PURIFICATIOn air 14 ai::l projects ••••..•• , ••••••. Military Assistance •••• DEF 19-7 By pri~ate sources •••••••••••• INCO (AL) 0 PUBLIC 'HEALTH SERVICE, • S. ( USFl:!S) : QUALITY COl\ITR()L ..... INCO 12 Grants to scientists ••••••••••••• SCI 6-1 Relations with on visa matters ••••••• V 1 QUJI.NTITATrJE RES'I'RI:CTI:ONS •• FT n PUBLICATION: Materials {information ••• PPB 11 Of treaties •••••••••••••••••••·•••· POL 4 PUBLIGk:riONS: ...... ~ .•..•. , .•• FT ...... POL 27-2 ...... " . ~ ." ...... " ,. ... 1 Library services ...... •...... 5 QUAJ1:1'ERS Production FSV 6 Allowance ••••..••.••••.•••••.•••.-~············ PER 11-1 BG Public use .••••.•••••••• • •••••.•.•...•.•...••• PER 15-12 Requests PR 13 Construction maintenance ••.••...•.••• Books (See BOOKS) Censorship • • • . • • • • . • • . • ...... PPB 6 QUOJ:A: CERP: ) ...... v schedules, etc, ..••••••••• 2 v 30 Reports approp. subj. Communist •.••••••• , ••••••.••••..• CSM 10-2 QUOl'AS: Exchange of •..• , ••. , .•••••• , . • • • • . • • PPB 4 Production ' • • • • • • • • • • • • • . • • • • • . • mco 12-4 Informational & cultural: Trade • • • • • • . • • . • . • . • . . • . . . . • . . . • . • FT 11-4 Availability in binational & USIS inf. ctrs. & libra •.•..••. CUL 11 Distribution ••••••.•..•.• GUL 9 Presentations program ••••••••.•• GUL 9-6 R Pubs. for returned grantees ••. EDX 29-4 RACE RE~IONS • • • • • • • • • • • • • • • • • • • • • • • SOC Press & pubs, program ••••••.•••••.•. PPB RADJI.N NAVIGATIONAL TL:RC- 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK RIID IATION: RAPE: General ...... crime • • . • • • • • • • • • • • • . • • • . • . . • . • sex:; 11 health hazard Protective services ••••••••••••••• PS 7-1 fallout) •••.•.•..•.•.••• HLTH 10 Irradiation HLTH 16-1 RAPID TRANS:rl' ••...••••••••••.••••.• IT Medical •••••••.••• 14-2 RATES: metals, AE 10-1 currency) •.•••••• FN TRV RADIO: Postal • • • • • .. .. • .. . • • • • • .. • • • • • • • • • • • • • PO use: Wage: Audio-visual services •••••••••. ,. FSV 1 Industrial workers ••••••.••••••• LAB 11 In public relations •••.•.•..••..•. PR Local ••.•••••••••••• PER ll-5 Telecomncmications services ••••••• CR 7 U.S. ) ••.• PER 11 Aids: Aerial • • • . . • . • • • • • • • • • • • • • • • • • • AV 14-2 RATES & '-'"'-'"'-'~'""'-' ional (See NAVIGATIONAL AIDS) Freight Tra~sportation •••••.•••.•.••••.•••• , • TEL 8-3 'l'elegraph: Commercial ...... , • TEL 8 Agency • • • • • • • • • • • • • • • • • . . • • • • • .. CR 7-7 Communist propaganda use .••.••.• CSM 10-1 Commercial ••.••••••••••••••••••• TEL 10 As educational medium ••••••••••••• EDU 12 Telephone: In English ••••••••••• EDU 10-4 Agency • • . • • • • • • • • • • • • • • • • • • • • • • CR 8-5 Equipment ••••••••••••.•••• TEL 12; RAD 10 Commercial •••••.•••••••••••••.•• TEL 11 Frequencies •••••••••••••. TEL ~-1; RAD 14 Transportation: Interference ••.•.•••••.••• TEL 8-4; RAD 8 Int'l. inf •. program, role in (other than Communist) ••••••••••••• RAD •••••••••••• T:>W 14-1 Monitoring operations ••••••.•••••. RAD 16 Air •••.••••••••••••••••.••••••••• AV 10 Navigational systems & aids (See NAVIGATIONAL AIDS) ••••••••••••••• IT 11-10 Operators, amateur (ham) ••••••••••• TEL 8 Ocean shipping ••••••••••••••.•.•• OS 10 Programming • • • • • • • • • . • • • • • . • • • . • • • RAD 12 Railway • • . . . . . • • • • • • • • • • • • . • • • • :rr 8-10 Relay station operations •••••••••• RAD 15 Stations. Networks ••••.••.•••.••••. RAD 6 PERFORMANCE ••••••••.•.••• PER 10-2 RADIO IN AMERICAN SECTOR (RIAS) ••••••.• RAD RATIONING: RADIO FREE EUROPE Commodities .••••••••• INCO 12-3 Petroleum •••••••••.•.•...••.•••• PET 12-3 commodities • • • • • Hl[';:i 10-1 !NCO (AL) ••••••••••.•••••••• AE 10-2 RAW MA'l'ER!.ALS !NCO (AL) RADIOLOGY (medical aspect) ••••••• HLTH 14-2 REACTIONS approp. subj.) REAC'£0RS: RAIL: of • • • • • • • • • • .. • • • • . • .. .. -AE 11-2 Access to Berlin . • • • • • • • • • • • • • • POL M'ilitary use ...... DEF 12 Transport • • • • • • • • • • . • • • :rr Peaceful uses ) ••••••••••••• AE 6 As power source ••••••••••••••••••• FSE 13 RAILROAD: :rr 8-12 Estate: u.s. •.• PS 11 Business . • . . . . • . • • • . . . • • • • • . • INCO Tax...... FN RAILROADS. RAILWAYS ••.••••••••••••••• IT 8 '~""''~'-'.Y ) ,• • • • • • • , • • • • • ACC 10 RANK: Land use. Ownership". • • • • • • • • • • • • • E 12 Of diplomatic & consular reprs •••• POL 17 Protection of abroad •••••.•••••••• PS 8 U.S. diplomatic title & U.S. govt. -owned bldgs. & grounds ••• BG rank policy • • • . • • • . • • • • • • • • • • • • • PER 17 REBELLION POL 23 ... 9 """'""'-•AJ. PIJ\N atom-free zone) •.••.••••••• DEF RECALL dipl. & cons. reprs.) •• POL 1'7-1 4/1/65 TL:RC - 4 HANDBOOK 4-1 Miscellaneous •.•••••••••••.••.• 13-2 RECEPTION CENTERS: grantees ••••••••••••••• EDX 28-3 aliens) • • • • • • • • • • • • • . • • • • • V 29-2 Refugees ••••••••••••••••••••••••••• REF 9 REFERENCE SERVICE records) •• CR 11-3 • • • • • • • • • .. • • • .. • • .. • • • • • • • • P:EJI' 11-2 RECIPROCAL AGREEMENTS (Use approp, subj. ••••••• " .... "' •••••••••••••••• PEr 11 REFORESTATION •••••••••...... •.• INGO REFORM: ...... v 4-l •••• ,...... *'"'.. AGR 12 Fee Government ••••••••••••••••••••••• POL 15-4 REFO~lTOFLTES •••••••••••••.•..••••• SOC ll-4 REC IA!vlATION ... ' ... "' ...... " ...... ~ . AGR 11-l REFUGEES: RECOGNITION OF: Political defectors & expellees •••. POL 30 & cons. reprs •••••••••••••• POL 17-l fA's social • • • • • • • • • . • • • • • • • • • • • REF Government ••••••••••••••••••••••••• POL 16 As visa applicants •••••.••••••••••• V RECONNAISSANCE: R:E!F'tm'DS • • • • • • • • • • • • • • • .. • • • • • • • • • • • .ACC 7 , ll For Satellites ) •• SP 12-5 REFUSAL OF: Military use ••••••••••••••••••••• DEF 20 Passports • • • • • • • • • • • • • • . • • • • • • • • • • • PPr 14 RECONSTRUCTION, POST-WAR •••••••• .':••• SOC 17 Visas ••••.••••..••••••••••••••••.•.•• V 11 REGIONAL: ...... ,AID 9 Economic Commissions {UN) ••••••••••••• E 3 Economic cooperation ••.••••••.•.•••.• ECIN RECORDINGS: Finance Centers ••••••••••••.••••••••• Agency: Medical Centers •••••••••.••••••• PER Audio-visual services •••••.••••••• FSV 1 Political alignments nations) .•• Public relations use ••••••••••••• PR 9-l Informational & cultural: Service Centers •••••••••••••• PPB 8 Music program •••••••••••••••••• CUL 14-6 Centers • • • • • • • • • • • • • . • . • • • • • • • ES 4 Radio •.••••••.•••••••.•.•.••••••.••• RAD Television • • • • • • • • • • • • • • • • • • • • • • • • • • • 'I!V BIOGRAPHIC (State ) •. PER 2-2 RECORDS: REGISTERS: Agency ...... "'" • • • CR After hours entry & BG Public cultural property) •••• GUL 10-5 Classified documents CR IDONOMIC ...... E REGISTBATIOU: Arms manufacturers & exporters FT RECOVERY OF: Birth of children to etc., for citizens abroad •••••••••••. PPT l2-l 7 • • • • • • • • • • • • • • • • • • • • • • • • PJ?'Il 11 property ••••••••••••• PS Communist members in U.S ••• POL 23-5 Lost or stolen property, etc •••••• PS 7-6 Dipl. & cons. reprs: EXemption from ••••••.•••••••••• POL 17-2 •••••••••• PER 15-l5 agents ················-·· POL 23-6 of citizens abroad •••••••• PPT 13 RECRUITMENT OF: Refugees ••••••••••••••••••••••:.. • • • • • REF 8 .Agency personnel ...... Selective Service (of citizens Armed forces ue:~sclnD~L resid~nt abroad) ••••••••••··~··· PS 11-2 CO!ll!llunis t party members •••••••• •'. RECUPERATION RECUPEB.A:riON "-ntu "''...., TL:RG - 4 4/l/65 RECORDS CLASSIFICATION HANDBOOK approp. subj, ) equipment: PPT 10-8 & ) ...... AV ~2-3 Trade agreement acts ••••••••••••••• FT • ...... IT 8-12 Urban . • • • .. • . • . . • . • . • • • .. • • . . . • • • • • • SOC 6-2 , ••••••••••••••••••••• VEH 11-5 REJIII'AL OF: Cnnlm,>·r<'i , , , • , , , , ••• , •• , • , • • IT 7-12 supplies 6-6 & priv. ); Vehicles VEH 6 ••••••••••••• _IT 11-12 • •• •. • .. • ...... •. OS RENTS, REN'r CONTROL. • • • • • • • • • • • • • • • • • 8-1 ;,(CJ~CL.a..L) ••••••••••••••••• POL ) ...... ' ... v 7 RENUNCIATION OF CITIZETtSHIP •••••••• PPT REGUIAR PASSPORTS PFT 10-16 REORGANIZATION OF: etc . ....• , ..... REG~IONS approp. subj.) ••••• , •••••••• POL 15 Directives system •••••••••••••••••• CR 19 REPAIRS TO: REHABILITATIOH OF: equip, •••••• CR 7-10 Criminals • • • • • • . • . • • • . • • . • • • . . • • SOC ••••••••••••• AV 12-1 Physically-handicapped: Ar::r~aments • • • • • • • • • • • •••••••••••• DEF 12-4 aspect...... 9 Buildings & K~•Ju••~b aspect •••••••• , • • • • • • HLTH ...... BG 10 Refugees • • • • • • • • . • . • • • • • • • • • • • • • REF 10-2 10 VEH 10 REThlBURSEMENT: 12-1 aspect • • • • • • • • • • • • • ACC interests) • • • 8-4 PER 13-2 POL 27-9 RELATIONS a.pprop. subj.) REPATRIATION: Assistance citizens abroad in ••• PS I\[',lJH.JC .I V .f'>c") OF U • S o () IT!ZEI'fS Factor in retaining or nonquota. immigrants) •••••••••• V 29-1 PFT RADIO • • • .. MD 15 PPT ...... ~ 12 HISTORICAL CUL 10 REPIACE VISAS •••••••••••••••••••••••• , • V 19 RELIEF: Disaster •••••••••••••••• SOC 10; AID llli'PIACE1'-1ENT OF: Of merchant seamen ••••••••••••••••• OS ~\i<4hJ:'~'-"k"V & • • • • • • ES 1-2 Protective ••••••••••••• PS 7-5 Vehicles •.•• , • • • • • • • • • • • • • • • • • • • • • VEH 6 Welfare services Foreign labor , ••• , , • • • • • • • . • • . • • • . . LAB 15 than in • • • • • • • • • • . • . • • • SOC 9 RELIGION • • • • • • • • • • • • • • • . • • • . • • • • • • • • SOC 12 ~nisters of nonquota. immigrants v 29-5 REPORTING REQUIREMENTS: Administrative •••••••••••.•••••••• ORG 2-1 RELIJIO!JS: CERP ••••••••••••••.••••••.•••••••••••• E 2 Discrimination •••••••..•.•.••••••• soc 14 REPORTING SERVICES FSV pol. • ••••••••• POL protection of: REPORTS: subj. ) Missionaries ...... PS 7 1ro Congress ) ••••••.•.••.••• LEG 2 PS 8 Post • • • • • • • • • • • • • • • • • • • • . • • • • • • • • • PER 2-1 World Trade Directory ...... TP 1'7 EMERGENCY • .. • .. • .. • .. • .. • • EP 7 REPORTS MANAGEMENT • • • • • • • • • • • • • • • . • • • • CR 17 REMOVAL OF: Citizens dying abroad ••••••••••• PS 9, 12 REPRESENTATION: Allowances • • • • • • • • • • • • • • • • . • • • • • • PER 11-8 & consular •••••••••••••• POL 17 REPRINTS, MAGAZINE (inf, prog,) •••••• PPB 11 4/1/65 - 4 RECORDS CLASSIFICATION HANDBOOK REPRODUCTION & DISTRIBUTION: Administrative service •...•..••••.•• FSV , •• , , • , , • , •• , , •• , ..•.••. POL 23-10 Information program service •••.•.•.• PPB ••. , •••••••••• PPr 9-27 REQUESTS: (Use approp. subj. From the pub 1 ic RESIDENT: (general inquiries .•..•••..•..••. PR 13 Aliens: REQUIREMENTS, REPORTING: Returning to u.s. as Administrative •••••.•..•.••.•.•••• ORG 2-1 as •••••••• v 29-2 CERP ••..•••.••..••.• , •••••••. , .•..•..• E 2 In U.S 12 REQUISITIONS: Staff emuL1Jvt , ••.•••••••.•.• CUL 10-1 than cultural) ••• , • , , •••.••. , • , . • . !NCO (AL) 33-5 ••• Scholar exchange ~rogram •••••. EDX DEVELOPMENT: Scientific •••.•••••.••••.•••.••.•. Agricultural ••••••.••.•••.••.•...• Fuels Industrial •••.••••.•.•.•••.••.••• Land: aspect ••.•.••••.•.• aspect •••••.••..••.•.•.•• Minerals • • • • • • • . . • . • • • • . • . • • . • . !NCO ...... " . " ...... 10-2 12-7 Technical asst. ••••••• AID 8-1 12-1 Petroleum ••••••••••••••••••••••••• PET 10 Power •••••••••••••••••••••••••······· FSE Water ••••••••••••••••••••·•••••••••• E 11 PER 14-11 Travel ••••••••••.••• "' ...... TRV 12-1 Industria~. ) , • • 12-1 metallurgy ••••••••• , , • !NCO ( AL) Petroleum: •. , ...... •• • ... • ... !NCO {AL) govt. • ..••••• BG 12 PEr 11-1 TRV 15-4 CUL 10-1 QUL 11-3 ············~"·······~~··· lvlilitary ...... - ...... ~ ..• General •.. " ...... • . . . mea 15-1 RESETrLEM.ENT OF: Petroleum •••.••••..•..• PET 15-l I..a.nd ...... ,.. E 1.2-l Refugees •••.•...... • 11-2 TL:RC - 4 4/1/65 RECORDS CLASSIFICATION HANDBOOK ROADS •) .. IT ) ••.•• ".. 11-9 ROBBERY: aspect) • , • • • • • • • • • • 8-1 As crime • • • • • • • • • • • • • • • • • • • • • • • • • • • SOC ll Trade • • • • • • • • • • • • • • • • • • • • • • • • • • • !NCO (AL) Protection citizens abroad •••••• PS 7-1 1lli"TEN'£ION REGIST1.'RS il •• "' ...... "' "' "' ••• PER 4-1 ROC.K:b."TS: Military application & use ••••••••• DEF 12 RETIREMENT! Production of • • • • • • • • • • • • . • • • • • • INGO Industrial workers •••••••••.••••••. LAB 16 Space use • • • • . • • • • • . • • • • • . • • • • • • • • • . SP 13 Personnel: ••••••••••••••••.•••••••• PER 13-8 ROGATORY LETI'ERS ••••••.••••.•••••••• PS 10-2 DEF 9-6 • • • • • • • • • • • • • • • • .. • CR 15-1 ROL:LING STOCK •••••••••••..•••••.•••• IT 8-12 RETURNED Gl~EES •••••·•••••••••••••• EDX 29 ROPEWAYS • • • . • • • • • • . • • • • • • • • . • • • . • • • • • • • IT 9 ROl3T1 REVALIDATIONS visas) .•••••••••••••• V 20 ROUND-UP PROGRAM ••••••••••••••••••••••· EP 9 ) •••••••••••••••••••• FN 16 ROUTES & SCHEDULES: R1.'VODr. REVOLUTIONS, •••••••••••••• POL 23-9 Commercial carriers: Agency use for t.rf'l.n,:,:ncYrt.i REVOLVING • • • • • • • • • • • •• • •••••••••• .AJ:)C 6 & effects ••••••••••• TRV 6-2 RIFLES: As armaments ••••.•.•••••••••••••••• DEF 12 • • • • • • • • • • • • • • • • • I'I' 11-9 As non-military firearms: Ocean shipping ••••.•••••••••••••••• Manufacture ••••••••••••••••••• INCO (At) ...... , ••••••••••• IT ••••••••••••••••••••• soo 11-l • .. • • • • ... J. •" •". • "'". • .... • • • • •. CR. agency communications) ••••• CR 4 RIGR'l'S: Of children & youth ••••••••••.••• ,. SOC 16 ROYAL FAMILY • • • • • • • • • • • • • • • • • • • • • • • POL 15-1 Civil ...... • SOC 14 Of dipl. & cons. reprs ••••••••••• POL 17-2 RUBBER & RUBBER PRODUCTS: H'UltlaJ:l ••••• "' ••••••••• II • • • • • • • • • • • • • • soc 14 Cultivation & manufacture • • • • • • • INCO (At) Of groups •.••••••••••••••• SOC 14 (critical mat.) •••••• DEF 1-2 Political civil) •••••••••••• SOC 14 Voting rights RULE OF LAW POL 5 government employees •••••••• PER Territorial: & REGULATIONS Air space • • • • • • . • • • • • • • • • • • • • • • • • POL 31 approp. subj.) L'lternational ·waters • • • • • • • • • • • • • POL 33 ~d ...... POL 32 RURAL: Voting Political above) Development • • • • . • . . • . • . • • • . • . • • . • • SOC Of women ••••••••••••••••••••••••••• soc 15 Electrification •••••••••••••••••••• FSE 12 RIOTS: Damage to gov't property ••••••••••• BG 20 s Labor •••.•••••••••.•••••••••••••• ~ 6-1 SABOTAGE: Politically-inspired •••••••••.•• PO~ Involving government property • BG 16-9 20 Race ...... SOO Industrial •••••••.•••...••••••.••• Security role in • • • • • • • • • • • SY 13 ••••••••••••• POL 23-7 RIVERS: Inland: SAJ:t'E DRIVING AWARDS ••••••••• VEH 13 Dredging, etc, •••••••••••••••• IT 11-16 Naviga'tion on •••• , ••••••••• , •• IT 11-13 s.AFEGUARDING OF li'UJ'IDS , • , • • • • • • • • • • • • FMGT 10 International (boundary aspect) •• POL 33-l ROADBEDS (railways) ····••••••••••••• IT 8-16 4/1/65 TL:RC - 4 SANITARIUMS. SANK£0RlUMS, ••••••••• HLTH 14-6 PAN HLTH 15 SA:N~fARY REGUUTIONS drugs : nealth aspect • • • • . • • . • . • ...... • .. • ULTU 17 Trade aspect • • • • • • • • • • • • • • • . • • • • • . • • FT 17 SAFES: f.1anufa.cture ••••••••••••••••••••• JNCO SANITATION HYGIENE: .413 security equi:pr.1ent ••• , ••• , •• , •• BG As int 'l. boundary P:rocwement ...... ,. • , ...... Air •.•••••••••••.. , •.•.••••••.••• POL 31 Utilization standards •••••••••••••.• CR 13 Water • • • • • • • • • • • . • . • • • • • • • • • • • • • • POL 33 SAF:m'Y: National & local health matter • • • • HLTH 15 •••••••••••• , , • PER 14-12 Technical assistance projects ••••• AID 8-5 ) •.•....•••.• BG 13 Industrial •••••.••••••. LAB 11-1 SATELT.J?fES ) ••••• , • • • • • • . • • • • • • • SP 12 Mine , • • • • • • • • • • • • . • • • . . • • • • • • • • • !NCO (AL) Commercial aspect ••••••••••••••••••• TEL 6 s Public order & ...... SOC 11 Military use ...... DEF 20 Technical asst. • , ••• , • AID 8-7 SAVINGS BllNlCS ••• , . • • • • • • . • . • • • • • • . • • • . • FN 6 Commercial: Postal •••••.•••••..•..••..••••.•••••• PO 9 Aviation • • • • • • • • • • • • • • • • • • . • .. • • • AV 13 Itlghway • ,. ••••••••••• , • • • • • • • • • tt 7-13 CON 6 Inland waterway •••••••••••••• IT Ocean ...... OS 13 SCHI!."'DULES : Rai"lway • • • .. • . • • • • • • • • • • • • • • • • • I:r Records control ) .••••••.•• CR DEF 17 Reporting: Administrative ••.••....•..•....• ,ORG 2-1 LIFE A.'P. SKI\...... , 13-5 CERP • • • • • • • • .. .. • • • • • • • • • • • • • • • • • • • • • • 2 SAILORS: 9 ...... TRV • • · • • · • • • • • • • • · • • • • • • • · • • • IT 7-9 waterway • • • • • • • • • • • • • • • • • IT 11... 9 SALARIES personnel) •••••.•••• PER 11 Ocean shipping • • . • • • • • • • • • . • • • • • • • . OS 9 ...... n SALE: Bldgs. & grounds ) . · • • · • • • •, BG 15-3 Commodities 15-11 Filnls ••••.•• • •••••••••• • •••• • • •• • • MP 13-3 equipment •••• , • , .••••.•. 12-5 SCHOLARSHIPS: Under Mil. Asst. Program ••••••• DEF 19-8 vv.~~-·5~ & university: equipment: General • • • • • • • • • • • • • • • • • • . • • • . • • EDU 9-3 Aircraft & aeronautical •.••••••• AV 12-2 For fields of Locomotives & stock ••••• IT 8-12 .) Motor vehicles: ~·cru~eie program ••••••••••.•..••.••.•• EDX empl8yee •••••••••••••• PER subj.) Commerc:tal ••••••••.••••••••••• IT 7-12 Government-owned ••••••.•.•••••• VEH 15 BOPJID OF FOREIG11! •••••••• EDX 7 Vessels: Inland waterway •••••••••••••.•• IT 11-12 14ercha:nt • • • • • • • • • • • • • • • • • • • • • • • .. OS 12-2 AGR 9 SALES ACCOUNTING ) •••••••••••• ACC 15 Arc"""'"'¢'" for exchange visitors: Program • • • • • • • • • • • • • . • • • EDX 33 SALINE WATER COnVERSION .. " .. " ...... E 11-3 31-10 SALVAGE: "'"'~-'"''"""""· children) , ••••••••• , •• EDU 9-5 Aircraft: Medical ••••••••••••••••••••·••••••• RLTH 9 Commercial ••••••••.•••.•••.•..•• AV 12-5 • • • • • • • • • • • • • • • • • • • • • • • • • • DEF 6-9 Military • • • .. • • • • • • • . • .. . • . • • • • • DEF 12 Overseas schools {American) ••••••• EDU 9-5 Vessels: ( ••••• , •••••••••• POL 12-9 Merchant •••••••••••••••••••••.• OS 12-14 Scientific • . • • • • • • • • • • • • • • • • • • • • • • • • SCI 9 Militar:v •• • •.••••.•• , • ••••.••• • • • DEF 12 Social workers' ••••••••••.•••••.•• SOC 9-1 SANC'riONS: Trade ...... LAB 9 Blockade ••••••••••••••••••••••••• POL 27-2 Economic boycott •••••••••••••••••••• FT 11 As political measure ••••••••••••••• POL 24 TL:RC - 4 4/1/65 60) RECORDS CLASSIFICATION HANDBOOK SCHOOLS: (cont'd) 8EA!1E!IT: U.S. abroad ••••••••••• EDU 9-5 visa •.•.•.••••.•.•.•. V 10 Grants to foreign Protective services ••••••••••••••• PS students to attend •••••••.•. EDX 10-5 Visa category •••.•.•..•••••••••••. V SCIENCE & TECHNOLOGY ••••••••••••••••••• SCI SEARCH & RESCUE: Aircraft: SCIENCE AT!'ACRES: Civil ••••••••••••.••.•••••.•••• AV 13-1 Org. & admin. support •••••••• ORG 1, 4, 8 ...... DEli' 17 Personnel matters ••••••••••••••••••• PER Program • • . • .. • • . . . • • . . • . .. . . • .. • • . D~ 1'7 SC IENTD' IC: SEAS: Cooperation, inte1•nationa1 • • • • • • • SCI 1-l POL Education & ...•...... SCI 9 High POL Exhibits. Fairs •••••••••••••••••.• SCI 8 Expeditions: SEATO ...... ,., • • • • • .. • • • • • • • • • • • • DE:!J:f 4 General • . . . • ...... • ...... • SCI ll-1 Specific types (Use approp, .) SEAWAYS .•••••••••• POL 33-1 exc~hange of • • • • • . . • • • SCI l.U Manpower •••••••••••••.••.•.••••••• SCI 12 SECESSION .• , • , , • , POL 23-9 Research centers •••• SCI Satellites ...... SP SOOOIIDARY EDUCATION EDU 9-2 SCIENTIFIC & SECRJ!l'l:ARJ.AT approp. subj. UN EDU'JJ!TIONAL SCI for int'l. org., conf., etc.) SCIENTISTS: BELI(1IOUS • , •••••••••••••••••• SOC 12 ..lissistance to ...... SCI 6 Visits. Missions •••••••••••••••••• SCI 7 of ••• "' • • • • • • • .. • • • • • • .. • • .. • D.E::.EV 10 MUSICAL ,, .••...••••••••.••• CUL control over tech. data •. BOY & GIRL...... SOC 16 SECtfl..:Jl.RISM •••.•••••••••••••.•••••• SOC 12-3 SCRAPPING vessels): SECURITIES: Merchant OS 12-14 Domestic investment ...... FN Foreign investment •••••••••••••••••• FN 9 ,.,,.,n,.,,.,r,+. purposes , • • • • • • • DEF 18 ...... D:Eilf 12-3 SECURrCY: Sl!}JURITY: PER •••••••• BG 16 thru 19 ) ...... SY 10 •••••• " ••••••• J ••••• " •••••• ~ 8 & information •.•••••••••. ~R ...... "...... "... v 8 internal •••••••••••••••• POL 23-3 Industrial & institutional •••••••••• SY SCULPTURE (as fine art) ..••.••.•.. EDU 13-2 prucedures •••••••••.. SY • • • " • • • • • • • • • • • • • • •••• • • • • • • • DEJr SC!Jl"J:LING vessels): Office"CS • . • • • • • . • • . • • . • . • • . . • . • • . . . • SY 6 Merchant •••••.••....•....••••.••. OS 12-14 Facts & alliances •••••••••••••••••• D.E.:.EP 4 11.1ilitary • • • • • "' ••••••••••••• "'. • • • • • 'D:E!lf 12 Passport • Personnel SEA: Free access to ••••••••.••••••••• POL Program ...... SY La\.¥ of the • • • . • • . • • . • • .. • • . • • • • . • POL Surveys • • . . . . . • ...... • ...... SY 2-2 Safety of Life at ••••••••••.••••• 08 13-5 Trade control ...... STR Violations ae11.e1•al) • • • • • • • . • • .. • • .. SY 8 ··········~·~·········•• OS EXFWITJITIOJIT OF •••• • • • • • • • POL SECURITY NJ!TIONAL ••••• DEF 1 NATIONAL • • • • . • . . • • • . . • • • • • • • POL urr: 8o administration , • • • • • POL 3 FUR •• , • • • • • • • • • • • • • • • • • • INCO (AL) J:'rc)ar·a.m activities approp. subj.) 4/l/65 TL:RC - 4 SEGRJ:irl.ATION ••••• , •.••••••••••••••• , • soc 14 SHANGHAIING Protective services SEISMOLOGY ...... 34 FT 2-1 SEIZURE: SREilrER Of merchoo1dise customs .••••••• For 1-6 ••••••••••• BG ::..3 pro~erty abroad .•..••••.••.•••. In Of ships seas ••••••••••• 8-5 SELECTION OUI' •• , , .••••••.. , •••• , •• • ...... , • • • • .. • • • STR J_Q-3 SET.ECTIVE SERVIOE: SHIPBUILDING: a:rrned forces ...... , ...... •....••• IT 11-12 Registration of citizens SELF-DETERMDiATia:! •..••••••••••••••• SEMINARS. WORKSHOPS. •••••••••••••••• EDU 13 teacher8 •••••.••••.••••• 10-3 Ulegal •• , ••••.••• , • • . • . • . . • • • • FT 18-4 Foreign Service Institute • • • • • • • • 9-7 Licensed ••••••••••••••••••••••• FT 18-1 Student leader (grantees) ••••••• EDX 10-6 Strategic contr:)l 8Ver , • • • • • • STR • teachers abroad ••••••••••.• EDX 20-4 than • General ...... _• . . . . • FT SENATE: govt • .•...... , . 15-2 • •• • ••••••••••• , PER 13-9 Allowance • • • • • • • • • • • • • • • • ... • ••• PER Air .••• , • • • . • • • • • • . • . • . • . • • • • • • • • A.V 11 15-7 Highway • • • • • • • • • • • • • • • • • • • • • • • • I'l' 7-11 Inl001d waterway ••••••••••••••. IT 11-11 ••••• !NCO 15-2 Ocea!l ...... , • ,. • . • . . . . . 11 PET Bail •• Protection of interests SERUMS: TRV 14 Manufacture of ••••••.••••••••.• INCO (AL) 14-10 Medical use: By agency ••••.•••.••••. PER 14-8, 14-10 materials: Genera 1 ••••••••• , •••••.• , • , • • • • • HLTH To binational centers , ••.••••.••• CUL 11 Research & development •••..•..•.• HLTH 11 Films .•• , • • • • • • • . • • • • • . • • • • • , 13-2 ~ublications visuals •.. PPB 10 thru 13 SERVANTS, DOMESTIC USIS inf. ctrs. librs, ••••• , .•. CUL 11 (as NIV applicants) ••••••..••••••. V 31-8 Military: SERVICE CENTERS, REGIONAL (USIA) •.••. PPB Equip., supplies, troops, etc .... DEF 17 SERVICE PASSPORTS •••••••••••••••• PFT 10·19 Assistance Program ••.. DEF 19-8 Records agency •••..•.•.•...•.... CR 15-1 FACILITIES & Strategic trade: approp. aubj, ) Non-u.s. goods ••.•..••.. STR 12-3 U.S. goods • • • • • . • . . • . • • . . • • • . . • • • • STR 7 SHIPPING, MERCHANT .••....•...•...... •.. OS ••••••••• 'FN 10 Cargo discrimination •.••••.••..•.. OS 11-5 12-1 Discrimination against cos .•.••.••• OS 6-1 Refugees • • • • • • • • • • . • • • . • . • • • • • • • REF 11-2 On high seas (int'l. law) ••••••.• POL 33-6 Transportation controls on •••.••..• STR 10 SEWAGE DISPOSAL & TREATMENT , • • • • • HIII'ri 15-2 'rL:RC - 4 4/1/65 HANDBOOK SHIPS, VESSELS; SITE: Blockade of ••••••••.••.•••.•••••. POL 27-2 Bunkering restrictions •••••••••• STR 10-1 Commel"cial & :private: ...... " ..... Consular services to •••••••••·•• PS Inland waterway •••••••.•.••••• IT 11-12 SlAVE: Oceangoing • • • • .. • • • • • • • • • • • • • • • • • • 12 Labor ••• • .. • •• • •. • •• • • •• •. •. •. •. •. LAB Visits ...... " .. . • • • • • OS Trade in persons) •••••• SOC 11-6 Detention of high seas ••••• POL Disinfection of •••••••••••••••• HDTH 15-1 SLLI.VEHY aspect soc 14-8 LIU30R IAB 6-1 Ai:3 DEF 12 Mov"'lllent of show of force) Production of ...... SMALL-SCALE INDUSTRIES •.••••••••. INCO (AL) under mil. asst •••••• DEF 19-8 ...... DEF ""( •••• " ••••• 110 • " •••••• " ••••• INCO (AL) Papers etc.) ••••••.•• PS Tankers ••••••••••••••••••••••.••••• OS 12 .••..•.. v Transportation of oil by •••••• PET 18-2 etc. SHIPYARDS: abroad Commercial ••••••••••••••••••••••• OS 12-l services) •••.••••.•• PS 7-1 At bases ••••••••••••••• DEF 15-5 General •••••••••••••••••••••••••• FT 25-5 Law enforcement aspect •••••••••••• _soc 11 SHOCfl'IN'GS: coltllltod.it i.e.s. As crime • • . • • . • • • • • • • • • • • • • • • • • • • • SOC 11 arms), • • •.• ••• ,,, •• ,,, INCO (AL) •••••••••••• POL 23-8 Protection of citizens abroad ••••. PS 7-1 SNACKBARS (in govt. bldgs.) •••••••••• BG 12 SOCIAL: SHORT ~0&~ MARKET REPORTS •••••••• INCO 13-1 Activities. Functions: SHORTAGES: crops •••••••••••••• AGR 12-3 Conditions. Matters ••••••••••••••••• SOC Commod.ities: Contacts with Communists •••••••• POL 17-8 General • • • • • • • • • • • • • • • • • • • • • • mao 12-3 Defense • • • • • • • • • • • • • • • • • • • • • • • • • • • • SOO 8 Specific (Use approp. Development ••••••••••.••••••••••••• SOC 6 industry outline or INCO (AL)) Insurance ...... , .. • . • • • .. . • • lAB. 16 Funds accounts ) • • • • • • • • • .ACe 23-1 ttoblem.s ...... 11 • • • • • • • • • • .. • • • • • • • .. SOC 8 labor • • • • • • • • • • • • • • • • • • • • • • • • • • • • • IJ\33 13 Sciences • • • • • • • • • . • • • • • • . • • • • • • • . • SCI 60 Security benefits ••••••••.•••••••• LAB 16 "SHOW OF FORCE (military) ...... POL 27-5 Disbursement to citizens abroad •••••••••••••• PS 11-4 SHOW TRIALS (of pol. prisoners) ••••• POL 29 Strata ...... , •••••. , • • SOO 6-1 Welfare services ••••••••••••••.•••• SOC SHOWS AMUS~Sj EXHIBITS & Assistance to citizens abroad ••• PS Disa.sters • • • • • • • • • • • • • • • • • • • • • • • SOC 10 SICK LEAVE ...... " ." " ...... PER 8 SIGNALLING DEVICES assistance projects •• AID B-8 (See NAVIGATIONAL AIDS) Workers (education & ..• SOC 9-1 SOCIAL COUNCIL, SILVER: ECONOMIC & •••••••••••••• , • • • • • • • • • SOC Coinage ••••.••••.•••••••••••••••••• FN 17 r.1anufacture ••••••••.••.••••••••• (AL) SOCIAL COUNCIL, UN ECONOMIC Mining ••••••••••••••••••••••••• (AL) & (ECOSOC) ...... , .. .. • • • .. • . • • • SOC SINO-SOVIEI' BLOC SECURITY .ADMINISTRATION (See COMMUNIST BLOC) services for) •••••••••• PS 11-4 SISTER-CITY AFFILIATION ••••••••••• CUL 17-2 SOCIALISM • • • • • • • • • • • • • • • • . • • • • . • • • • • POL 15 SOCIALIST PARTY •••••.••••••.•.•.•••• POL 12 4/1/65 TL:RC • 4 SOCIALIZATION OF: SPECIAL FUND {UN tech, ass' t.) ...... AID Business •• INCO 15-2; PET 15-2 Medicine ••••.••• , • • • • • • • • • .. . • • • • • HLTH 14 SPECIAL MISSIONS: administration •.•••••• ORG SOCIO-POLITICAL REPO.RrS soc 2-2 activities approp. subj. ) SOIL: aspect •••• , • • • • • • • • • • .AGR 11 Subsoil of cont. shelf •••••••••• POL 33-5 Foreign •.•...... • IDX IYlnltina.tiona.l • • • • • • • • • • • • • • • • • • • • • EDX 21 SOLAR ...... FSE U.S. . •••••••..••••.•...•.•..•.•••• IDX 22 SOLDIERS SPECIFICATIONS & STANDARDS equip. & ) •...... ES 6-8 SORCERY •• , , • • • • • • • • • • • • • • • • • • • • • • • SOC 1:2-4 SPEECH: SOUTH AT LANTIG Clearance ) .....••••..••.• PR 12-1 ORGANIZJIT IOJ:l ..... • ••••••••••• D'.E!If 4 Freedom of • • • • . • • . . . . • • • • • • • • • • • • . soo 14 SOUl'H PACD'IC COMMISSIOl'T •••••••••••• POL SPEECHES: Of agency personnel ••..••••••.•••.•• PR 12 SOur:HEAST ASIA for •••••••••••.••••..• PR 6 ORGANIZATIOJ:T ...... DEF 4 Of interest for Dr SOVEREIGN of ••••••••• POL 15-1 SPO.RrS: recreation program • • • • • • PER 15-15 SOVEREIGNTY: group presentation ••••••• CUL 16 Of nation ...... •...... •...• POL 15 General ••••••••••••••••••••••••••• GUL 15 Territo rial...... • POL 19 POL 32 SPACE: Assignment govt. bldgs.) ••••••• BG ll And astronautics ••••••••••••.••••••.•• SP ...... mco 9 Communications: Econan1c • • • • . • . . . . • • • . • • • • • • • • • • • • • E l-1 Commercial •••.•••••••••••• TEL 6 Finartcia:L • • • . • . • . • . • • . . . • . • . • . • . . . :F.fl 1-1 l'lOll-c:ol'!llnet'cl SPEAKER SERVICE: ST.AlfFDiG •••••••.••••••••••• - • .. • • .. • . • • Pm 4 ••••••••••••• , •• , •••••••••• , PR 6-1 For returned grantees •••.••••••• EDX 29-5 STAMP COLLECTING ·••••••••••••••••••••CUL 15 SPECIAL EVENTS COVERAGE; Agency relations program •• PR 11-4 program; Motion pictures ••••.•••••••••• , .. MP 18 Press • • • • . • . • • • • • . • . • . . • • . • • • • • PPT 9-6 Radio ...... RAD 9 Te1evis ion ..••. , •.• , .••.•••••••••• TV 9 TL:RC - 4 4/1/65 64) RECORDS CLASSIFICATION HANDBOOK STAMPS: Postage • • . • . . • • • • • • . . . • . . . • . . • . . • . • . PO 6 STEVEDORING ••·•••••••••· OS 14-2; TRV 14-ll Sale of •••.•••••••.•..••••..• ACC 23-16 Visa • • • • • • • • • • • • • • • • • • • • • • • . • • • . • . • • V 16 STOCK: ...... ES BTANDJlqD OF LrviNG •.•..••••••• , .•.••• E 0-2 & supplies) ••.• ES 7-1 STANDARDS: ••••• • ••••• • •••• FN 10-3 Equl.pment Exchl:l.n,s;e. • •••••••••••••••• ffi 8-1 General Raising ••••••• , , .•••••••••••• , . INCO (AL) Procurement aspect •••••••••••.•• ES Proper utilization ••••••••••••••• CR 13 STOCKPILING: Of in foreign trade Armaments •••••••••.•••••.•••• , • , DEF 12-2 COMl'El'ri'ION. DUMPING. ) Petroleum • • • • • • • • • • • . • • • • • • . • • • • PET 12-2 t.Tob • • • . • . • • • • • • • • • • • • • • • • • • • • • • • • • 'PER 18 Strategic & critical materials •••• DEF 1-2 Production . . . • . . . . • ...... • . !NCO 12 <:u•• HJ.uJJ:.L>·c:r COM\1ITTEES STOCKS: approp. .) Agricultural crops: General . . • . . • . . • ...... • • . . . • .. • AGR STATE: Specific types ••••.•••••••••• !NCO Government • • • • • . . • • • . . • • • • • • • • • • • • POL 18 Commodities: Org. affiliation program ••••••••• EDX 23-2 General • • • • • • • • • • • • • • • • • • • • INCO 12-2 ...... "' ...... FT 19 Specific types approp • • • • • • • • • . • • • • • • . • • • • • soc 14-9 outline or INCO ) As securities ...... j FN 8, 9 STAT!OliTS: property ••••••.•••••••••• STR 9-1 Broadcasting: Radio ••• , •••••••• , • • • • • • TEL 8-2 ; RAD 6 STOLEN PASSPORTS ••••••••••••••••• PPT 10-11 Television •••••••.•••••.• TEL 9.. 2; TV 6 & provisioning: STONINGS ••• POL 23-8 Aircraft: Civil STORAGE: crops, surplus: . General AGR Private •••••••.••• OS 14-2 types •• , ••••••••• , , , !NCO • • • • • • • • • • • • • • • • • • • • .. • • DE:::F' 12-2 Commodities: General • • • • • • • . • . • • • • • • . • . • • • INCO 12-3 approp. STATISTICAL SERVICES ( FSV 3-7 !NCO \ '"""'"'"''~" ) • • • • .. ES 11 STATISTICS: (Use approp, ,) •••••.••••• BG 16-11 As science ..••...••.••...••.•••... SCI 36 • • • • • • • • • • • • • • • • • • • • • • • • • • • • A"'l 11-2 STATUES (as cultural •••. CUL 10-2 Highway • • • • • • • • • • • • • • • • • • • . • • • • rr 7-11 Inland waterway •••••••••••.••• IT 11-11 STATUS: Ocea.t1 ••••...•••••.••. , . . . • . • • • • OS 11-2 Change in (of d . & cons. . ) ...... POL 17-5 effects Forces •••••..••.•.• , . • • . . . DEF 15-3 employees) •••••••.•••• TRV 14-6 Military service Consolidated payment for •••• ACC 23-20 (of employees) ••.•••••••• PER 21 Information & retrieval ••••••••••••• CR 6 in .••.•.•..•.•• , •• , ••• ORG 8 Merchandise in bond ••••••••••••••.•• FT 26 ) ...... v 30 (in government •••• BG 11 Women . • • . • • • . • . • . . • • . . . • . . . • . • . • . • SOC 15 & ( INCO. (AL) STORES: Naval !NCO STATUTES Retail ...... •...... INCO STEAMSHIP LINES •••••••••...••.•••••.•• OS 6 STOWAWAYS •••••.•••.••.•.•.•.••• , • • . • V 11-9 relations with •••••••••••••• TRV 6 of: controls on v 21 ...... ~ ...... v 25 Americans from foreign countries STEEL MILlS • • • • • • • • • . • • . • • • . . . • • • !NCO (AL) (cons. ass't to) •••••••••••• PS 7-4 4/l/65 TL:RC- 4 STRANDED: SUGGESTION EMPLOYEE , , • • • • • PER Merch&1t vessels ••••••••.••.••••• OS Persons, assistance to •••••••••.•• PS SUPERMARKETS ••·•·•····•••••••···· INCO (AL) STRATEGIC: SUPERVISORY TAAnlniG Materials : Barter PL 480) .•..• AID 15-10 SUPPLIES EQUI:PMEI!IT & Stockpiling of •••••••.••....••• DEF l-2 Trade control • • • • • . . • • • . • • . • • . . • . • • • • STR SUPPLY ES 4 SUPPORT, ••••••• BUD 4; ORG 4 STREETS SUPPORTING ASSISTANCE •••.••.••.••.•• AID 10 STRIKES • , . • • • • • • • • • • • • • • • • • • • • • • • • • LA:B 6-1 SUPPRESSION riots, Effect on govt. shipments •••••• TRV 14-12 etc.) •.••••.••• POL 23-8, STUDENTS: Disaffected • • • . • • • . • . • • • • • • • • • • • • • • EDU 6 Educational institutions •• , •••••••• EDU 9 also EDUCATION & SURGERY •••••••••••••••••••••••••• RLTH 14-2 Exchange program: ••••••••••••..•.••••.•••• EDX 10 U.S ••••••••••••••.•.•••.•••.•••• EDX 18 As NIV app1i~auts •••••••••.•••.••• V SURPIDS: Political activities of ••••••••• POL 13-2 commodities Teen-ager program ••••••••••••••••• EDX 11 •• • •••••••••••••••••• AGR 12-3 Youth • • • • • • • • . • . • • • • . • • . • • EDX 12 Disposal under PL ••••••••••• AID 15 STUDY approp. subj.) Armaments ...... DEF 12-3 Use in Mil. Asst. Program •••• DEF 19-8 SUBCOMMISSIONS approp. subj.) Commodities than agric.): General mco 12-3 SUBMARniES: .As armaments Construction •• DEF 12-4 Property: supplies ••••.• ES 12 SUBPOENAS •••••••• LEG 11 over ...... STR 11 !DIARIES, FOREIGN . • . • • • • • • • • • • • mco 15 Nan-agricultural (for AID use) •• AID 12 Assistance of •••• , •••• TP 19 SURPRISE ATTACK control SUBSIDIES: prevent • • • • . • • . • • • • • • • • . • . • • • • DEF 18 Agricultural crops: General • • • • • • • • . • • • • • • • • . • . • • • AGR 14-1 ) • • ...... POL types ••••• , • , , •• , , , , !NCO (AL) Commodities: SURVEILLANCE: General. . • • • • ...... • . . . . • . . . • • mco 14 Arms control & disarmament •••• , • DEF Of emerging nations ••••••••••••••• POL 20 (AL)) For intelligence purposes •••••••••• INT 6 Foreign trade ····•••••••••••••••••• FT 10 ...•...... •. mT 9 •. • ... ., ...•...... • OS 12-1 Transportation: , operations •••••••••••• POL Air ••••••••••••...•.•••••..•••••• AV 10 cease-fire ••••••••••• POL Highway ••••••.•••••••••.•••••. ,. n Inland waterway •.••••••••••••• IT "mmm~NATIONAL INTELLIGENCE •••••• !NT 2 ..3 Merchant shipping •••••••••••••••• OS 10 Sl & MAPPD'IG: Rail • • • • • • • • • • • • • • • • • • . • • • • • • • • r:r 8-10 Earth sciences •••••••••••••••.•••• SCI 20 & boundaries ••.•• , •••• • POL 32-2 SUBVERSION •••••••••••••••••••••••••POL 23-7 .) •. • .•..••• ORG ~l SUBVERSIVES AS: Passport applicants •••••••••.••• PPT ~rket ...... TP Trade Contact •••••••.•••••••••••• TP Visa applicants ••••••••••••••••••• V 11-7 ) • • • • ••••••••••••• ES StJBWAYS • • • • • • • • • • • • • • • • • .. • • • • • .. • • • • IT Public opinion: Agency •••••••••••••.•.•••••.•.•. PR 13-2 SUFFRAGE •• , ••••••.•••••••.•••• , ••• , • SOC 14 U.S. or ather govt •••••••••••••••• POL 2 Records management ••••••••••••••• CR 10-6 Secl.ll'-ity ...... SY Sit~e ...... BG TL:RC - 4 4/1/65 66) HANDBOOK TEACHER: CRJlvi:r:.NA.L • • • • • • • • • • • • • • • • • • • SOC 11 Development program EDX 14 services •••••.•••••••••• PS 7-1 EDX 20 than under VOUCHER • • • • • • • • • • • • • • • ACC 20-1 ..•.•••.••..•.. EDU 9-3 SWINDLING SCHEMES (:prot. servs.) PS 8-2 TEACHERS • • • • • . • • • . • • . . • • . • • • . • • . • . • • • • EDU 9 SYMPHONY ORCHESTRA PRESENTATIONS CUL 16 TEACHING (See EDUCATION & TRAINING) TEACHING MATERIALS: (FSI) .•••.•••••••••..•••.. PER 9-10 T General . • . • • • • • • • • • • • • • • . • • • • • • • • . • EDU 12 TAMPERING Wl'I'H MAIIS .. • ...... • .. .. • .. PO 9-2 Language training •••••••••• EDU 10-1, 11-1 T.Ali'KERS • • • • • • • • • • • • • • • .. • . • • • • • • • • • • ., •• • OS 12 TECHNICAL: Oil transportation by •••••••••••• PET 18-2 Assistance .••.•.•••.••.•••.••.•••• AID 6, 8 TANKS: Data, export of: As a.rma:ments • • • • • • • • • • • • . • • • . • • . • • • DEF 12 Licensing •• , •••••••••. , ••••..••. ,FT 18-2 Production of •••••••••••••••••••• DEF 12-4 trade control ••.•••••• STR 7-2 (of govt. bldgs.) .••. BG 16-10 TAPES, TV ...... 'I'V 6-,f Property ••••••••.•.••••••.••.••••. INCO 11 Protection of U.S. firms ••••••.••• TP 19 TAPLIN'ES • • .. • • • • • • • • • • • • . . • • . • • • • • • • P:EJll 18-1 TECHNOLOGICAL DEVELOPMENI'S: TARIFF: Aircraft & aeronautical equip .•..• AV 12-7 Concessions ···•··············· FT 4-3, 4-4 Merchant ships (nuclear Negotiations ••••••••••.••.•••••••.••• FT 7 propulsion) •••••••.•.•.•••.••••• OS 12-7 TARIFFS ON: TECHNOLOGY: (Use approp. subj,) Household/personal effects Automated data processing •••..•••• FSV 3-4 (agency employees) ••••••••••••• TBV 14-1 Effect on: Imports. Exports : Labor • • • • . • • • • • • • • • • • • • • . • • • • • • LAB 13-1 General • • • • • • • • • • • • • • • • • • • . • . • • • F'I' 13-2 Social development •••.•••••••••• SOC 6-4 Specific commodities (Use Research & (See RESEARCH & TECHNOLOGY) approp. industry outline Science & • • • • • • • • • • • • • • • • • • • • • • • • • • • • • SCI or INCO (AL)) TEEN-AGER PROGRAM ••••. , •••••••• , • • • • • EDX 11 TELECOMMUNICATIONS: TARIFFS & TRADE, GENERAL facilities & services •••••••• CR 7 AGREEMENT ON (GATT) •••••••••••••••••••••FT educational media. •• , • • • • • EDU ],0":'4, 12 (general) ••••••••••••••••• TEL 12 TAX: •••••••• - • • • • .. • • • • • • • • • . • • .. • • • TEL .Exemption: program: Diplomatic & cons. reprs ...... POL 17-2 Information media ~eJae1•al ••••••• .mF- 6 Government purchases •••••••••••• E8 6-10 &dio • lt ...... • • ~ ..... "' • • • ...... ,. • .. , •• , • RAD Income: Television •••••• , .•..••..•••••....•. , TV Assistance to: J,U:IiVJ.~><~lJlOilaJ.. aids, use in Agency employees •••••••••••• PER 15-11 NAVIGATIONAL AIDS) Citizens abroad ••••••••••••••• PS 11-3 In space communications ••••••••••• SP 12-1 As source of revenue •••••••••••••• FN 16 Commercial aspect ••••••••••••••••• TEL 6 Levies (agency accounts) •••••••• ACC 23-14 TELECOMMUNICATIONS UNION, TAXATION: INTERNATIONAL ( ITU) .. • • • • • • .. • .. • • • • TEL 3 Of government-owned property •••••••• BG 14 National . • • . • ...... • . • . . . • . . • • • . . . • lrl!f 16 TELEGRAPH: Agency facilities & services •• , •• , •• , .CR 7 TAXES & FEES: Commercial facilities & services ••• TEL 10 !tn'PQrt • :F!ltport • • • • • .• • • • • • • • . • • • • • • • FT 13 (other than those used by agehcy) Transportation: Aviation • • . . • . . • ...... • . . . . • • • • • . • • AV 8 TELEPHONE: !Ii.gl:J.wa.:y- • • • ·• • •• • • • • • • • • • • • • • • • • • • • IT 7-8 Agency facilities & services ••••••••• CR 8 Inland waterway • • • . . . • . • • • • • • • • • rr ll-8 Commercial facilities & services ••• TEL 11 Ocean shipping • • • • • • • . • • • • • • • • • • • • • OS 8 (other than those used by agency) Ra11 ...... ,ri' 8-8 ~S (official use) ••••••••••••••••• TBV 12 TDY (detail of personnel) •••••••••• PER 13-3 4/l/65 TL:RC - 4 TELEVISION: relations use ••••••••• PR 8 ••••••••••• POL 15-3 ...... , ...... TEL 9·3 •..••.....• PS 10-2 .•.••.•••••.•.••••.•••••• TEL 9 use •••••••• CSM 10-1 TESTING: As medium , •••• , , • , , • • EDU 12 Of armaments ••••••••••••••••••• DEF 12-1 In English teaching •••••••.••• EDU 10-4 Detection of tests As entertainment ••••••••••.•..•••• CUL 15 arms control purposes • , • • • • • • DEF 18-8 Equipment ••••••••••••.•.•. ,,TEL 12; TV 10 Frequencies •••••••••••••••••••••• TEL 9-1 program, in than Communist •••••••••.•••• TV Interference ••••••••••••••• TEL TV8 Relocation • • • .• • •• • •. •." .. ~ .•. • • • • EP 7-9 'fV 12 ····················~··· TEX'.l!BOOKS: CR 7 As educational medium ••••••••••••• EDU 12 Textbook program •••••••••••••••• PPB 12-10 communications satellite •• TEL 6 THEATRE: As s:n.usement • • . • . • • • • • . . • . • . • • . • . . CUL 15 TEMPORARY: As fine a..-vvt •••••• , , •••• , •••••••• CUL 13-1 T ••••••••••••••• PER 11-1 presentations abroad ••.••••• CUL 16 NIV applicants) •••••• V 31-2 trainees THEFT OF: NIV applicants ••••••••••••• V supplies ..... ES Vehicles ••..•••••.•••..•.•.••..•• VEH 4 BIDS ...... •• TP 15-1 l4a,il • • . • . . • ...... • . . . • ...... PO 9-2 PS IT THEFTS • • • • • • • • • • . • SY 12: ...... ,...... "' • • • • :r::r THEBMO-ELECTRIC POWER ••••••••••.•••• FSE 12 resources PET 10-4 inst •••••••••• DEF 15-10 .. ,...... TILLAGE AGR 11-2 TIMBER CUTTING ••••••••••••••••••• INCO (AL) ...••.•.•••..• SCI 35 TITLE: property : ...... 6 ... "' ...... Th'H 6 17 TRV 12 TONNAGE (merchant ...... OS 12-8 POL TOP SECR!LT INVENTORY CONTROL PROCEDURES ••••••••••••••• CR 16-2 TERRORISM POL 23-9 ...... TORNADOES {disasters} •••.•.•...•••.• soc 10 TESTIMONIALS (See AWARDS) TORT CLAIMS ( vs • ••••••••• PER 15-16 TOUR OF DUTY (at •••••••••••• PER 13-3 TL:RC - 4 4/1/65 68) RECORDS CLASSIFICATION HANDBOOK TOURISM: TRAFFIC: I d) As INCO Ocean shipping •••••••••••.•••••••••• Trade -Persons . .. . • . . • ...... • ...... • . . .. . SOO TOURS, ...... IT TRACKING (of space vehicles) ••••••••• SP 15 TRAINEES NIV ) .•..•.... v TRADE: Ad & assistance (in TRAINING: trade acts) ·~···········•••••••• FT 4-6 Agreements • • • • • • • • • • • • • . • . • • • • • • • • • • Fl' 4 Assistance (to business) ••·••·•••·•••• PER 9 Associations (to promote ••••• TP operations •••••••.• ORG 9 Boycotts • • • • • • • • • • • • . • . • • • • • • • • • • FT 11-2 & records ••••••••••• CR 9 Centers ...... " .....•...... •....•... TP 20 Consular ...... - • • • • • COO 9 Security ...... SY 9 •••••••••••••• TP 10 TP 14 Military assistance ••.••• •'•• ••••• DEF 19-9 strategic ••••••••••••.•.•••. STR Military personnel •••••••••••. DEF 6-9, 9-5 Fairs •• TP 8 Political party members •••••••••• POL 12-9 Foreign import): TRAJ:1WAYS • • • • • • • • • • • .. .. • • • • • • • • • • • • • • IT 8-19 General • . . • . . • . • ...... " • . . . • . • • . . . . FT Petroleum ••••••••••• Specific commodities STR 7-l a:p:pro:p. STR 9-2 or INCO Frontier ••••••.•.•.••...•..•.•••••• FT 21 Inquiries • . • ...... • ...... • TP 15 Liberalization •••••••••••••.•.••••• Fl' 12 ...••...... •. MC 23 Lists ...... • ...... • . . TP 16 n~•:vrnF>nt:l'>) ••• • •• , • • • • • FN 10 visits of ••••••••••••••••• TP 7 Offices ••••••·····••••••••••••••••• TP 20 TRANSFER: •.•...•..•.•..•...•.•• TP 15 international •••••••• FT 3 agency •••••••••..•.••• PER 13-10 Petroleum •••••••••••••••••••••.••• PEir 17 Within agency •••••••••••••••••• PER 13-3 Promotion ...... TP Transfer :pay •••••••••••••••••• PER 11-11 Relations TP Restrictions & controls ...... FT 11 BUD 14-4 Retail • • • • . • • . • • .. • • . • • . • . . • • . • • IR:::O Schools BG control...... of •.••.•...•..•,. CR 7-11 'Urlions ...... 12-2 Wholesale • • • • • • . • ...... • • . . • . • INCO VEH • • · • • • · • • .. •• ...... MP & (~) ...... , ...... FT TRADEMARKS & TRADENAMES •••••••••• INCO 11-2 Aircraft AV 12-2 Protection of U.S. firms ••••••••.•• TP 19 Locomotives & rolling stock IT 8-12 Motor vehicles IT 7-12 TRADING WITH THE ENEMY •••••••••••.••••• STR Vessels: waterway •••••••••••••• IT ll-12 TRAFFIC: Merchan-<;; • • • • • • . . . • . • • . • • • • • • • • OS 12-2 Mr ...... AV Visa cases .•..•••••. "'. v 20 FT TRANSIT: Air ••••••.••••••••••..•.•••.•.••• AV 13 Aliens NIV applicants) ...•..... v 31-3 • • • • • • • • • • • • • • .. • • • • • • • • • :J.:ll Authorization Certificate ) •• STR 12-2 • • • • • • • • • • • • • .. • • • .. • • • • • • • • • J:'1: Rights of: • • • • • • • • • • • • .. • • • • • • • • • • • • • ::.rJ: 7-17 POL 17-2 waterway • • • • . • • • • • • • • • • • IT 11-17 to & Narcotics (law enforcement from sea thru territory ...... soc 11-5 of other states •••••••••••••• POL 33-7 Obscene material •••••••••••••••• SOC 11-7 TRANSLA!I'Jll'G SERVICE •••••••• FSV 4-2 4/l/65 TL:RC - 4 HANDBOOK TRANSPORI'ATION: TRAVEL: (cont'd) Agency personnel effects •••••.••••• TRV Grants .• , •••••••.•. EDX • ,...... "' ..... ~ • • .. • • • • • • • AV Insurance (agency employees) •••.•..• TRV 7 Cable car ...... IT Observation ••••.••••••••••••.•.. POL 23-11 on: Orders ) , ••••.•••.••.•..•.•• TRV 9 Carriers ~~AnAn~~,r,; immigrants • • V 25 Reports prog.) ...... INT 6 ...... STR 10 Rest & recuperation ( PER 14-11 And tourism ••••.•••••• INCO (AL) or TP 7-3 & aeronautical •••••••••• AV 12 Vouchers: rolling Accounting •••.•.•••••. ACC 17, 20 stock, etc ••••••••••••••••••• IT 8-12 Preparation submission ••••.•••• TRV 11 vehicles ••••••••••••••••• IT 7-12 'rRAVELERS (assistance to) •••••.•.•••• TRV 15 Vessels: TRAVELERS CHECKS ...... , ACC 23-15 Inland waterway ••••••••••.•• IT 11-12 TREASON .••••..••••••••••.•. , • , •. , • • POL 23-7 Merchant • • • • • • • • . • • • • • • . • • • • • • • 12 TREASURY CHECKS: aspect •••..••.•••.•.. , ACC 23-9 TR Disbursement to .s. citizens .. • •. • • "' ...... •.. • • • • • TI living abroad: ld.nes: Consular service .•••.•••••••••.• PS 11-3 Agency relations with •••••••••••• TRV 6 TREASURY DEPARTMENT: Airlines • • • • • • • • • • • • • . . • • . • • . • . . • • AV 6 Consular services performed for .•. PS 11-3 General •• , • . • • • • • • • • • • • . • • . • . • • • • • TR 6 TREATIES: Inland transport •••••••• IT 6 Registration, publication, Inland waterway ••••••.••••••••• IT lists, Circular 175, etc •.••••.•.•. POL 4 treaties (Use approp, Shipping subj.) Tr-ucking • • . . • • • • . • . • • • • • . • • . • • . • r::J; govt. use) •••••••• TRV 12 TREATY TRADERS AND INVESTORS • • • • • • • • ••• • •••••• • ~ • "' •. • • D:Eilf (as NIV ) , ...... V 31-5 Network ) •••••••••••••••• IT Ocear1 • • • • • • • •••••••••••••••••••••••• TRENDS (Use approp. subj.) Orders • • • • • • • • • • • • . • • • • • STR 10-l~ TRIALS: Petroleum. Pipeline, •.••••••••••• PET 18 ...... soc 11-3 :Ra.il • . . • . • • . • . • . • . . • . • . . . . • • • . • . • • • • J:'I! ical •••.•• , •• , ••• POL 29 refugees • • • • • • • . . . • • • • . • . • • • • REF 11-1 K.L•!i.J.l\;rUJ.AK TRADE •••••••.••.•••••••.•.• FT 20 Ropewey • • • • • • • • • • • • • • • • • .. • • • • • • • • • • • I'r 9 TRIBAL: Technical asst. projects ••••••••• Administration ••.•••••••.•.••••••.• POL 18 Customs: Cultural aspect .. , ••••••••••.•••.••• CUL Social aspect ...... SOC 4 • • • • ..... • • • .ACC 20 TRIBUNAL (court of justice) ••.•••.• POL 15-3 Advances TRV 8 Of agency • , , ••• , • • • . • • • • • • • TRV TRIPARTITE GOLD COMMISSION (TGC) ••..•. FN 19 Allowances •••••••••.••••• TRV TRIPS: Arrangements for: Field agency officials) .•.••.••. ORG 7 grantees & visitors •• EDX ...... TRV other visitors: CODELS • • • • . • • • . . • • • . • • • . • • • . • • • LEG 7 Prominent persons •••••••••.•••• POL7 TROOP MOVEMENTS POL 27-5 All others Authorizations ••••••••••• TRV 9 TROPICAL MEDICINE ••••••••••.•••.•••. HLTH 11 Control: & cons. reprs ••••••••••• POL 17-2 TROPOSPHERIC SCATTER •••••••••••••.••. DEF 21 Passport Violations ••••••••••••••••• PPI' TRUCE ••••••.•••••••••••••. , • • • • . • . POL 27-14 Political aspect ••••••••••••• POL TRUCK CROPS: Documents: General ••••••••••••••••••••• , ..•••• AGR 12 Non-passport .•.•..•••..•...•..•. PPI' 17 Specific types •••••••.••••..•.•• INCO (AL) Passports • . . • • • . . • ...... • ...... PPI" 10 Required for visa issuance •••••••• V 10 TRUCKING IT 7 Educational: Of FS dependents ••.•.•.•••.•....••• TRV TRUST FUND ...... ACC 6 Grant program •• , • • • • • • • • • • • • • • • • EDX 17 record •••••• ACC 23-2 Facilitation for aliens ••••••.•••••• V 23 TRUST TERRITORIES •••••••••••••••••••. POL 19 TL:RC- 4 RECORDS CLASSIFICATION HANDBOOK TRUSTEESHIP ••••••••• , • • . • • • • • . • • • • . • POL 19 UN EMERGENCY FORCES ••••••••••••••• POL TRUSTS ) •••••••••••••• INCO 15-1 UNITED STATES: Administered territories: TUNNELS: Alien entry •••••••••• 12 ...... :r:r Citizens: International •.•.•••••.••.•••••.•• POL Consular services •••••••• Rail ...... :r:r Passports citizenship serv ••••••• Protective services •••••••••••.•••.• TURNOVER: labor •••• LAJ3 13 UVU.C< UNHEALTHFUL POSTS: ACCESS records) 16-1 Differential allowance at ••••.•• PER 11-7 Health medical services at ••• , .• PER 14 UTILITIES: In aove>·rnrn<"rlt buildings •• , ••.•.• , BG 10-1 UNIDENTIFIED FLYING OBJECTS •••••••••• SP 16 Public •••••••.••.••..•..•••.••... , FSE 16 UNIFICATION OF: Government , •• , ••• , , , • • • • • • • • • • . • • . POL 15 Territories ••••••••••••••••••••• POL 32-4 v UNIFORMS (military) ••••.••••••••••. DEF 9-6 VACANCIES (position) ·····••••••••••• PER 4 Unauthorized use •.••••.•••.•.•••• DEF 9-3 VACCINES: UNION, PAN AMERICAN ••••••.••••••••.•• POL 3 Manufacture .••.•••••••.••.•••. INCO (AL) Medical use: UNIONS: health program .. PER 14-8, 14-10 Customs .••.•••••.••••••••.•.•. , ..••• ECIN disasters •••.•.•....•••••.•• soc Government employee .•.••••.••..•. PER 15-3 In epidemics , ... , •..•• , . • . • • . HLTH 8-.3 Labor. Trade. • •.•.••••••••..••.•••. LAB 3 General •••.....•.••••..•• , .••.. HLTH For prevention, control UNIT SECURITY OFFICERS •••••••••••••. SY 6-3 of dis ease . • . • • . . • • • . • . • • • . HLTH 8-2 Research & development ...••••..• HLTH 11 UNITED NATIONS :. Organization & administration •••.•. POL 3 VATICAN; (For program activities of UN, Diplomatic relations with •.••••.• POL 17 its specialized agencies and Head of Vatican State ••••..•.•. POL 15-1 component organizations, Pope as head of Catholic church .• SOC 12 committees, etc., use approp. subject) VAULTS ( in govt, bldgs.) ••••••••• BG 16-11 4/1/65 TL:RC - 4 HANDBOOK 7 7 7 • • • • •• • • Hil.J:H 7 •• , ••••• DEF 7; 15-7 TRV for 11-1 VISUAL MATERIALS SCIENCE ...... •. PROGRAM •• "' " "' 111 .. " 01\ ... 'I' * fll * * II VIADUCTS: •••• ~ • ~ •• *' ...... "' ...... PPT 12 PS 13 .. ~ .. " ...... VOilJ.NTARY: citizens abroad: role in ••••••••• program ••••••• AID 15-10 services •.••••.••• •••••·••••• ACC 23-18 ...... " ...... soc 10 ...... ~ .... ,.~ ...... , .. ~ ..... v ...... " ...... official travelers Trade controls FT 11-5 Visitors: VISTrORS: abroad ..•••.... EDX 25 To agency & EDX 24 interviews &change: VOLUNTEERS: Program approvals ••••••••••.•.•• EDX 33 Peace Visa • • • . • • . • • . • • • . . . • • V 31-10 Program aspect ••••••..••••..•• AID 14-6 NIV applicants) ••••• V 31-2 arrangements •••••••••••••••. TRV As tourists: approp. subj.) Tourist industry aspect ...... 7-3; INCO (AL) VOODOOISM • . • • • • . • • • • • • • • • • . • . • • • • • SOC 12-4 Travel •..•.••... TRV From abroad. ..•..•.••.....••••••• TL:RC - 4 4/l/65 72) RECORDS CLASSIFICATION HANDBOOK VOTlliJG RIGHTS: WASTE DISPOSAL: Of citizens abroad: Radioactive ••••••...•.••.•..••••• AE 10-2 Consular assistance Sewage • . • • • • . • . • • . • • . • . • • • • • . • • HLTH 15-2 in exercising •••••••••••••••••• PS 11 As civil •••••••·•••••••••••• SOC 14 WATCH LIST •.••.••••••.•••.•• STR 15 Election procedures Of government •••••••• WATCHMEN ...... BG 17 WATER(s): ): Boundaries (including disputes), •. POL 33 Claims & exceptions ••••••.•.•.•.•• ACC 21 Desalinization • • • • • • • • • • • • • • • .• • • • 11-3 GAO claims •••••.•..•.••..•••• ACC 23-11 Divers ion ••.•••••••••••.•••••.••• , POL 33 Notices of exception ••••••••• ACC Flood control ••••••••••.•••••••• AGR 11-3 Conn.nercial • • • • • ...... • • . • .••• Heavy •• , •••••. , ••• , •••••••• , •• , INCO CAL) Examination •••••••..•.••••.••.•••• ACC 20 Hydrology , ••••• , • • • • • • • • . • • . • • • • • • SCI 28 Journal ...... ~ ...... • ...... • MC 4 Irrigation • • • • • . • • • • . . . • . . • • . • • • AGR 11-1 Travel (general) TRV 11 IT 11-13 Ocean • • . . . . • ...... OS 13 Pollution: w As health problem: ) : atomic radiation •••••••.•• HDTH 10 labor . . . • ...... • ...... • . IJ\13 11 other than by atomic ...... ~ • .. . • • PElt 11-5 radiation •••••••••.•.•••• HDTH 15-3 Scales O'rftTA>"nme>n+: employees) ••••• PER 11 As int '1. problem • • • • • • POL 33 Power • • • • • • • • . . • . • • • . • • • • . • . • • . • • • FSE l2 WAlTlliJG ·······~·········· v As public •••••..••..•.•.•• FSE 16 Reclamation ••.•••.••••.•.•.••.•• AGR 11-1 WAIV.i!!RS: Resources: Medical employees) •••••• PER Conservation...... ll-l Procurement Lc~u,~Q'·~~~D ••••••••••• ES 6-1 Visa: Within country •••••••••••••••• E 11-2 Documentation ...... v lQ ... l int'l. • •••• POL 33-1 ...... v 11-1 ...... FSE 16 itors •••••••••• EDX 33-4 Territorial ••••• , • • • . • • • • • • • • • • • POL ...... lAB 6-1 WAR: Ocean •••••.••....•.••...••.••• ., . . • • . OS Casualties • • • • • • • . . • • . • . • . • . • • • POL Civil ...... 27 WATERWAY ACCESS TO BERLlliJ • • • • • • • • POL Crimes & criminals •••••••.••••• POL 27-12 WATERWAYS: Inland: .... , ...... "' ...... IT ll Dead ••••••••••••.•.••••.•.•.•.•• DEF International •••••••••••••.•••.• POL 33-1 Debt ..•... , •...... • :F!'l 14 Declaration of •••••••••••••••••.•• POL 27 Memorials, Graves •••••••••••••• DEF 6-10 WEAPONS: Prisoners of ••••••••••••••••••• POL 27-7 ••.••.•••••..••.•...•• DEF 12 Reparations Damage above) Termination of ••.•••••••••••••• POL Travel restrictions' ••••••• PPT 7-3 Production: WAREHOUSING & STORAGE: Defense aspect •••••••••••••••• DEF 12-4 Equipment & supplies •• , ••• ES 11 •••••••••••••• , • • • • • • INCO (AL) effects ••••••••••.••• , • , DEF 19-10 (agency employees) •••·•••••••• TRV 14-6 Supplied under mil. assistance •• DEF 19-8 Industry ••••••••••••••••••••••• INCO (AL) Merchandise in bond •••••••••••••••• FT WEATHER: WJifiF'.ARE (I • • • • • • • • • • • • • • • • • • • • • • • • • • • • POL 27 Climatology. Chemical and germ •••••••••••••• POL 27-10 ••••••••••••·••••••• SCI 30 Economic . • • • • . • . • • • • • • . • . . . • • . . . . . • • • STR Satellites ••••••••...•••.••••.••• SP 12-3 Guerilla ••••••••••••••••••.•••• POL 27-11 Illegal & inhuman ••••••..•••••• POL 27-l2 JOrnT •..•.•...• ,. . . . • . • . • • • • POL 2-l Psychological • . • . • • • • • • . • • • . • . • • . • • D!F 8 WEIGHTS MEASURES •••••••••••••••••• SCI 35 WARSAW PACT • • . . • • • • . • . • . . • . • • . . • . . • • • DEF 4 & 4/l/65 TL:RC - 4 WEIFARE: WORID: ...... "' ...... soc 9-2 Fairs •••••• , ...... CUL 8 reserve • • • • • • • • . • . • • . • • • . • • • • AGR 15 Child •.• , ••••••••••••••.•..•••••• , soc 16 Government • • • • • • • • • • • • • . . • . • • . • • • • 15 Trade: Di 1'R<'.tm"V Reports • • • • • • • • • • • . • • • • TP In disasters •••••.•.••..•.•••••• SOC Information Ser~ice ••••••.•••.•.• TP WORID IIEAI!rH ORGANIZATION ••• " •• tl WEIFARE & WHEREA:BOurS citizens • , .•••.••.. SCI 3 or 30 WRI\.LING •••••• , • , • , •••••• , • , , • , , • • INCO (AL) WORID PEACE COiJllfCIL CSM 6 WHITE HOUSE CONFERENCE CHilDREN & YOurH •••••••••••••••• , , SOC 16 WRECKS WHITE PAPERS: As agency publications studies approp, subj. X X-RAY: INCO (AL) WHOLESALE & RE'l'AIL TRADE ••••••••• INCO (AL) service PER Use in trE,atmellt WILDLIFE INCO (AL) disease HI!rH 8-1 WILlS settlement of estates) •••.•• PS 9 y YACHTING ) •••• , , •••••• , • • • • CUL 15 WIRELESS BULLETIN ..•••.••••.•...•.• PPB 9-1 YACHTS w WITCHCRAFT •.••••••• , , • , .•.•••..• , . SOC 12-4 YELIIJW FEVER HLTH 8 WITHDRAWAL (of films)...... 13-3 X YOUI'H: WIVES OF U.S. CITIZENS Communist: y {as nonquota ) •••••••••• V 29-1 Festivals CSM 14-2 14-1 WOMEN; POL 13-2 Female labor • , • , •...• , • , • • • • • . • • • • LAB z Married, cit of ...... PPT 9 oHnll'7.;n·ions (as pol. forc.e) •. POL 13-11 of, rights •.••.••.••. , ••.• SOC 15 •.••••••••• soc 8-1 WOMEN, INTER-AMERICAN COMMISSION OF •••.•••...•..••••.• SOC 15-3 z WOMEN, UN COMMISSION ON STATUS OF ••.••.••...•.•••.••. SOC 15-3 Free trade ...... ; . F'J.l Nuclear free •••••••••.••.••.••.• D:EF WORK MEASUREMENT, SIMPLIFICATION •.• , SOC ZOOS: WORKING: Conditions: Agency employees ••.•••••••••••.• 13 Labor ••••.•••••.•••. , •.•••••..•. LAB 11 ZOOLOGY • • • • • • • • • • • • • • • • • • • • • • • • • • • • • SCI 43 Groups (Use approp. subj.) WORKMEN'S COMPENSATION .••••••••••.•. LAB 11 WORKSHOFS (See SEMINARS) - 4 4/l/65