Staff-Report-PD-2016-14-RE-OPR-Consultant-Selection-With-Attachment.Pdf
The Corporation of The Town of Penetanguishene Committee of the Whole COMMITTEE: Planning and Community Development COMMITTEE CHAIR: Councillor Debbie Levy SUBJECT: Official Plan Review - Consultant Selection RECOMMENDATION THAT the Committee of the Whole recommends to Council acceptance of the proposal dated February 8, 2016, to retain the services of MMM Group Limited, for a maximum upset limit of $99,389.15 (includes HST) to prepare the Town’s Official Plan. INTRODUCTION A Request for Proposals (RFP) to prepare a new Official Plan was issued on January 19, 2016. The Terms of Reference and Request for proposals was circulated to ten planning consultants, posted on the Town’s website and notice was given in the Midland Mirror. On or before the deadline the following nine (9) submissions were received: Consultant Cost (including HST) MMM Group $99,389.15 Meridian Planning Consultants $76,791.96 MHBC Planning $93,251.13 Innovative Planning Solutions $99,507.80 GSP Group $98,852.40 The Jones Consulting Group $94,349.35 Skelton Brumwell $99,101.00 The Planning Partnership $99,878.00 Cambium $100,000.000 The Steering Committee met on February 23, 2016 to evaluate and review the proposals and subsequently determined that MMM Group Limited be recommended to Council to prepare the new Official Plan. ANALYSIS The Steering committee conducted a detailed review of each of the proposals and held significant discussion on them. After much discussion, with advice and input from staff, selected the proposal from MMM Group Limited (Attachment #1) as best meeting the terms and conditions of the RFP and the needs and expectations from the Steering Committee.
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