General Aviation Report Completion and Submission Instructions Instructions for completion Aircraft Details 1. Aircraft registration should be as per ICAO flightplan – no hyphens or spaces 2. Type should be ICAO abbreviation or in full 3. Usual Base – Airfield/Airport where aircraft is normally or nominally based 4. Owner/Operator – Registered owner or operator of aircraft 5. Crew contact no. – Should be supplied in case of queries with your GAR 6. Is the Aircraft VAT paid in the UK/Isle of Man – YES or NO 7. Is Aircraft in ‘Free Circulation’ within the EU – YES or NO Aircraft imported from outside the EU are in free circulation in the EU when all import formalities have been complied with and all duties, levies or equivalent charges have been paid and not refunded. Free circulation aircraft that have previously been exported from the EU maybe eligible to Returned Goods relief subject to certain conditions, see Notice 236. For general enquiries about aircraft imports contact the Advice Centre on 01624 648130 Flight Details 1. Departure/Arrival – From & To can be ICAO code or in full if ‘ZZZZ’ would be used in the flightplan 2. Time – should be in UTC 3. Reason for visit to EU – Based – Aircraft is based within the EU and all import formalities have been completed Short Term Visit a) For aircraft not in free circulation and registered outside the EU, temporarily imported for private or commercial transport use – relief from customs import charges may be available under ‘Temporary Admission’ – see Notice 308. Whilst under Temporary Admission only repairs to maintain the aircraft in the same condition as imported may be carried out. b) For aircraft not in free circulation and temporarily imported for the purpose of repair, overhaul; refitting; renovation or refurbishment, relief may be available for Inward Processing Relief. See Notices 221 and 221a. c) For aircraft not in free circulation, imported for maintenance/repair, end use relief may be available, see Notice 770. Declarations to end use can only be made by persons established in the Community otherwise the aircraft must be declared to free circulation with all customs import charges paid at the time of import. Maintenance – Minor Repairs only may be carried out or a C88 must be completed with export to take place as soon as practicable after repairs and/or maintenance unless Customs have agreed otherwise. See Notice 221a and Customs Information Paper JCCC CIP (10) 38. Notices available to download from www.hmrc.gov.uk Permanent import to the UK. Please see notes on Free Circulation. NOTE: For Customs purposes the territory of the EU includes both the Isle of Man and the Channel Islands. Information may be shared between the Police, Customs and Excise and the Immigration authorities. If you see something suspicious please contact the Customs Hotline: 0800 595 000 or the Terrorist Hotline on 0800 789321 GAR (MAN) Instructions Jun-11 General Aviation Report Completion and Submission Instructions Crew/Passenger Details C/P – Denote whether person on board is Crew (C) or Passenger (P) Other details – (Names, Date and place of Birth, Nationality and passport no.) should be completed in full Address is required for all flights notified under the Schedule 7 of the Anti-Terrorism and Crime Act 2003 Notification of flights is required under:- Sec. 27 Customs & Excise Management Act 1986, Sec. 27 of Schedule 2 – Immigration Act 1971, Schedule 7 of the Anti-Terrorism and Crime Act 2003 There are 3 types of Airports – Designated, Certificate of Agreement (COA), and other airfields. Designated Airports – Aircraft may arrive and depart from and to any destination. Prior notice is not always necessary but a GAR should be completed for International flights. Some airports are not designated by all agencies – See list on page 3. Some Designated Airports may also have COAs in place at individual establishments. COA Airfields – Flights should only operate to/from destinations specified and notified in accordance with the agreement. Agreements vary and details should be sought from the Airport Operator. Other Airfields – International flights should only operate to/from the E.U. (Channel Islands are not part of the E.U.) All flights departing and arriving in the Isle of Man notified for Customs, Immigration and Police purposes should be sent to: Fax 01624 648183 (overseas: +44 1624 648183); or email to [email protected] (please put GAR, registration and airfield in the subject of the email) Notification periods Outbound to EU – no obligation to notify Outbound/Inbound Channel Islands – 12 hours Inbound from EU – 4 hours prior to arrival Inbound/Outbound other non-EU – 24 hours All Common Travel Area (CTA) flights notified under the Ant-Terrorism and Crime Act 2003 should be sent to the number above. 12 hours notice required for Non-Designated Airports (ATCA 2003). The Common Travel Area consists of Northern Ireland, The Isle of Man, Republic of Ireland and the Channel Islands. If you see something suspicious please contact the Customs Hotline: 0800 595 000 or the Terrorist Hotline on 0800 789321 GAR (MAN) Instructions Jun-11 General Aviation Report Completion and Submission Instructions County Fax Tel County Fax Tel County Fax Tel County Fax Tel Avon & 01275 01275 Bedfordshire 01582 01582 Cambridgeshire 01223 01223 Cheshire 01244 01244 Somerset 473516 473515 723352 725081 823295 823219 612195 612270 Cleveland 01642 01642 Cumbria 01768 01768 Devon/Cornwall 01392 01392 Derbyshire* 01332 01246 326035 301330 868867 215058 452680 362634 613242 522014 01348 874046 (M-F) Dorset 01202 Durham 01325 01325 Dyfed/Powys 01348 01348 Essex* 01245 01376 593999 335298 332061 874000 871968 452697 556284 (weekends) Metropolitan– Gloucester* 01242 01242 Greater 01959 01959 Greater 0161 856 0161 856 Gwent 01633 01633 247896 247899 London 540481 540333 Manchester 0260 0270 867773 642210 Hampshire/ 02392 02392 Hertfordshire* 01707 01707 Humberside 01482 01482 Isle of Man 01624 01624 IOW* 899087 899092 354755 354683 578672 578660 648183 631335 Kent 01303 01303 Lancashire 01253 01253 Leicestershire 01332 01332 Lincolnshire 01205 01522 289269 287320 407174 604166 812581 811044 312297 558054 Merseyside 0151 486 0151 777 Middlesex 01959 01959 Norfolk* 01603 01603 Northamptonshire 01604 003003009999 5151 2377 540481 540333 788603 787392 703511 ext 8001035 Northern 02890 02890 Northumbria - 0191 214 0191 2869 North Wales 01407 01407 North Yorkshire 01609 01609 Ireland 901242 650222 Tyne & Wear 0270 356 763565 724444 789183 789188 Nottinghamshire 0115 844 0115 967 South Wales- 01446 01466 South Wales- 01792 01792 Staffordshire* 01785 01785 5049 0500 Cardiff 710360 710286 Swansea 473186 472424 226056 234865 Suffolk 01394 01473 Surrey 01483 01483 Sussex 01293 01273 South Yorkshire 01302 01302 673969 383383 634585 639936 592815 592803 385523 385523 Thames Valley* 01865 01865 Warwickshire 02476 01926 West Mercia 01386 01905 West Midlands 0121 712 0121 780 555900 555909 639231 415145 591841 723000 6099 2112 West Yorkshire 0113 250 0113 239 Wiltshire* 01722 01722 0275 1189 435201 435312 Central Scotland 01786 01786 Dumfries & 01776 01387 Fife 01383 01592 Grampian 01224 01244 472206 456349 Galloway 704066 242300 414827 251189 770412 725766 Lothian & 0131 335 0131 335 Northern 01463 01463 Strathclyde 0141 532 0141 532 Tayside* 01382 01382 Borders 3500 3501 Scotland 720668 720284 6075 6087 596509 596286 Thames Valley – Berkshire, Buckinghamshire & Oxfordshire Warwickshire – Coventry Fax 02476 639451 West Mercia covers Shropshire & Worcestershire * email facility available – contact individual force for details Wellesbourne Fax 01789 470465 If you see something suspicious please contact the Customs Hotline: 0800 595 000 or the Terrorist Hotline on 0800 789321 GAR (MAN) Instructions Jun-11 General Aviation Report Completion and Submission Instructions Airport Designations – HMRC (C) – Immigration (I) – TACT 2000 – Police (P) – Certificate of Agreement (A) * - Airport also approved for 3rd country aircraft imports C I P A C I P A C I P A C I P A Aberdeen – EGPD X X X Durham Tey – EGNV X X X London Heathrow – EGLL X X X Sandtoft – EGCF X Andrewsfield – EGSL X Duxford Airfield – EGSU X London Luton – EGGW X X X Scatsta Heliport – EGPM X Battersea Aerodrome – EGLW X Eaglescott Airfield – EGHU X London Stansted – EGSS X X X Seething Airfield – EGSJ X Beccles Airfield – EGSM X Earls Colne – EGSR X Lydd – EGMD X X Sherburn In Elmet – EGCJ X Belfast Aldergrove – EGAA X X X Edinburgh Airport – EGPH X X X Manchester – EGCC X X X Shipdham – EGSA X Belfast City – George Best – EGAC X X Elmsett Airfield – EGST X Manchester City/Barton – EGCB X Shobdon Airfield – EGBS X Bembridge Airport – EGHU X Elstree – EGTR X Manston – EGMH X X Shoreham – EGKA X X Beverley (Linley Hill) Airfield - EGNY X Exeter Airport – EGTE X X Netherthorpe Airfield – EGNF X Sleap – EGCY X Biggin Hill – EGKB X X Fairoaks Airport – EGTF X Newcastle – EGNT X X X Southampton – EGHI X X X Birmingham – EGBB X X X Farnborough – EGLF X Newquay – EGHQ X Southend – EGMC X X X Blackbushe Airport – EGLK X Fenland Airfield – EGCL X North Weald Airfield – EGSX X St Mary’s Airport – EGHE X Blackpool Airport – EGNH X X X Fowlmere – EGMA X Norwich – EGSH X X X Stapleford – EGSG X Bodmin Airfield – EGLA X Full Sutton Airfield X Nottingham Tollerton – EGBN X Stornoway* - EGPO X Bourn Aerodrome – EGSN X Gamston Airfield – EGNE X Nottingham E. Midlands – EGNX X X X Sturgate – EGCS X Bournemouth – EGHH X X X Glasgow – EGPF X X X Old Buckenham Airfield – EGSV X Sumburgh – EGPB