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A Community of Learners 000001 1235 Oak Street • Winnetka, IL 60093 Phone 847-446-9400 • Fax 847-446-9408 1235 Oak Street • Winnetka, IL 60093 phone 847-446-9400 • fax 847-446-9408 www.winnetka36.org April 17, 2020 NOTICE CLOSED SESSION, ORGANIZATIONAL AND REGULAR MEETING Ms. Dawn Livingston, President of the School Board of The Winnetka Public Schools District 36, has called for a remote Executive Closed Session to be held on April 21, 2020, at 5:30 p.m., for the purpose of discussing the appointment, employment, compensation, discipline, performance, or dismissal of specific employees including hearing testimony on a complaint lodged against an employee to determine its validity (5 ILCS 120/2(c)(1)) and Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2)). All action will be taken in Open Session. The annual School Board Organization meeting will be held at 7:00 p.m. Regular Meeting will follow. The meetings will be remote and accessed through zoom. Access information and link will be posted Monday, April 20, 2020, on the District Website - School Board Meeting page https://www.winnetka36.org/Page/58 Dawn Livingston Trisha Kocanda School Board President Superintendent AGENDAS ARE POSTED IN THE DISTRICT OFFICE AND ON THE DISTRICT WEBSITE WWW.WINNETKA36.ORG. A Community of Learners 000001 1235 Oak Street • Winnetka, IL 60093 phone 847-446-9400 • fax 847-446-9408 www.winnetka36.org AGENDA Winnetka School Board Remote Meeting Executive Session Tuesday, April 21, 2020 Remote Access available https://www.winnetka36.org/Page/58 5:30 p.m. I. CALL TO ORDER II. ROLL CALL III. MOTION TO MOVE TO CLOSED SESSION A motion is requested that The School Board adjourn the public session of the meeting to enter into an Executive Closed Session for the purpose of discussing the appointment, employment, compensation, discipline, performance, or dismissal of specific employees including hearing testimony on a complaint lodged against an employee to determine its validity (5ILCS 120/2(c)(1)) and Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2)). All action will be taken in Open Session. IV. DISCUSSION 1. Employee performance and compensation 2. Collective Bargaining with WEA V. MOTION TO ADJOURN THE CLOSED SESSION AND RETURN TO OPEN SESSION VI. MOTION TO ADJOURN A Community of Learners 000002 1235 Oak Street • Winnetka, IL 60093 phone 847-446-9400 • fax 847-446-9408 www.winnetka36.org AGENDA SCHOOL BOARD MEETING Organizational & Regular Board Meeting Tuesday, April 21, 2020 Remote: access available https://www.winnetka36.org/Page/58 7:00 p.m. I. CALL TO ORDER II. ROLL CALL III. APPOINT PRO TEM PRESIDENT IV. NOMINATION OF CANDIDATES FOR OFFICER POSITIONS Nominations are now in order for the office of President of the Board. _____________ has been nominated for the office of President of the Board. Ayes: Nays: Nominations are now in order of the office of Vice President of the Board. _____________ has been nominated for the office of Vice President of the Board. Ayes: Nays: Nominations are now in order for the office of Secretary of the Board. _____________ has been nominated for the office of Secretary of the Board. Ayes: Nays: (1)Public comments on agenda and non-agenda items are subject to the following provisions: Each speaker should stand and provide his or her name and home address for the minutes. Each speaker will then be given three minutes to speak. The speaker will be notified when the time limit is reached. At this time, speakers should promptly finish the thought and be seated. Please note: The Board uses this time to listen to community questions and concerns, but will not respond immediately to individual requests and cannot take formal action on non-agenda items. Please include any specific request for action or response in the three-minute talk and appropriate contact information for follow up, if applicable. The first public comment of any meeting will be primarily received for comments on current agenda items. The last public comment will be primarily reserved for non-agenda items. (rev 2/12/13) 000003 V. REGULAR SCHOOL BOARD MEETING DATES FY 2020-2021 Location: Carleton Washburne School, 7:15 p.m. August 18, 2020 September 22, 2020 October 20, 2020 November 24, 2020 December 15, 2020 January 26, 2021 February 23, 2021 March 23, 2021 April 27, 2021 May 25, 2021 June 8 or June 15, 2021 A motion is requested that The School Board approve the schedule of School Board meeting dates, time and location as discussed during the Organizational Meeting. VI. BOARD RETREAT • Proposed: end of May 2020 or early June 2020 VII. OTHER BUSINESS • Voting Order – Alphabetical or Random • School Board Assignments o Committees (Policy 2:150) § Standing Committees § Special or ad hoc Committees VIII. MOTION TO ADJOURN A motion is requested that the School Board adjourn the Organizational meeting. IX. CALL TO ORDER X. ROLL CALL XI. WELCOME BY BOARD PRESIDENT XII. PUBLIC COMMENT [1] For those who wish to make public comment, please communicate with the Board via email to the Board address ([email protected]) or phone (847-999-3336 and leave a message with your name) and request that your statement be read or played for the public 000004 record. Please note, the duration of public comment is limited to three minutes, per School Board policy. PLEASE ENSURE COMMUNICATION IS RECEIVED BY 2:00 PM, 4/21/20. XIII. COMMUNICATIONS & FOIA – Page 7 IVX. SUPERINTENDENT REPORT A. INFORMATIONAL ITEMS (memo only) 1. Strategic Planning Process Update – Page 11 2. Academic Calendar 2020-2021 – Page 13 3. Vendor Contract – Food Service – Page 15 4. Summer Work Bid – Page 18 5. Facilities Contingency Projects – Page 20 6. Redistricting Update – Page 21 7. Finance Subcommittee Recommendations – Page 23 B. INFORMATIONAL ITEMS (presentation) 1. Update on Remote Learning – Page 28 XV. ACTION ITEMS 1. CONSENT AGENDA A motion is requested that the School Board approve the consent agenda, which includes the following: A. Payroll and Invoices for the period March 18 through April 21, 2020, as follows: Page 56 Payroll, net $1,283,321.32 Invoices $1,655,184.70 Total $2,938,506.02 B. Board Meeting Minutes – Page 70 • Regular Board Meeting, March 20, 2020 2. OTHER ACTION ITEMS A. Academic Calendar 2020-2021 A motion is requested that The School Board approve the Academic Calendar for the 2020-2021 school year as submitted. 000005 B. Summer Work Bid (Period 2) A motion is requested that the School Board to award the 2020 Summer Renovations Bid Period 2 contract, in the amount of $1,689,000 to Defranco Plumbing. They are the lowest responsive and qualified bidder. C. Vendor/Contract – Food Service A motion is requested that The School Board reject Ceres as a non- responsive bidder for the reasons discussed, reject Arbor for its demonstrated lack of responsibility for the reasons discussed and to award the contract to Quest, in accordance with the Administration’s recommendations, subject to attorney review and approval. A motion is requested that The School Board enter a one-year contract with Quest Food Management Services to provide food services at Carleton Washburne for the 2020-2021 school year and set the price of student meals at $5.00. D. Food Service Contract Amendment A motion is requested that The School Board approve the amendment to the food service contract with Arbor Management, Inc. through April 30, 2020. E. Transportation Contract Amendment A motion is requested that The School Board approve the amendment to the transportation contract with North Shore Transit for the remainder of the 2020-2021 school year. A motion is requested to approve the amendment to the transportation contract with North Short Transit for the 2020-2022 school years. F. Finance Subcommittee Recommendations A motion is requested that The School Board approve payments to On- Deck associates, substitutes, staff assigned extra duties, stipends, and parent refunds as recommended. XVI. OTHER BUSINESS XVII. PUBLIC COMMENT [1] XVIII. ADJOURNMENT 000006 A Community of Learners Freedom of Information Log Received by April 13, 2020 Date From/Type Request Date Responded Received 3/14/20 Ted Wynnychenko Documents related to 3/20/20 school closure decision 3/30/20 Karyn Cooper, Copies of 4/7/20 Kirkland & Ellis, LLP anti-harrassment and anti-discrimination policy, procedures and guidelines 000007 A Community of Learners School Board Press Log-April 2020 Publication Date Topic CBS Chicago 3/12/20 School Closure Announcement NBC Chicago 3/12/20 School Closure Announcement Winnetka Talk 3/12/20 School Closure Announcement Patch 3/12/20 School Closure Announcement Winnetka Current 3/12/20 School Closure Announcement Chicago Tribune 3/13/20 School Closure Update Winnetka Current 3/17/20 100 Years of Progressive Education Winnetka Current 3/18/20 Potential Case of COVID-19 Patch 3/19/20 Potential Case of COVID-19 Winnetka Talk 3/20/20 Potential Case of COVID-19 Winnetka Current 3/20/20 School Closure Extension Winnetka Talk 3/20/20 School Closure Extension Winnetka Current 3/24/20 Potential Case of COVID-19 Winnetka Current 3/24/20 Board Meeting coverage Winnetka Talk 3/31/20 Google Meets Incident Fox 32 4/9/20 Google Meets Incident Patch 4/9/20 Google Meets Incident 000008 A Community of Learners School Board Communications Log Received by April 14, 2020 Date From/Type Topic Date Responded Received 3/20/20 Walker
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