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Instructions for Creating a Podcast Page

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Instructions for Creating a Podcast Page U SER G U IDE Chapter 20 U sing Podcasts Schoolw ires Academ ic Portal Version 4.1 Schoolwires Academic Portal 4.1 Chapter 20: Using Podcasts TABLE O F CO N TEN TS Introduction to Managing Podcasts .................................................................................... 1 What is Podcasting?............................................................................................................ 1 What is a Podcast?.......................................................................................................... 1 What is Podcasting? ....................................................................................................... 2 What are RSS/XML files (AKA “web feeds”)? ............................................................. 2 What is “Automatic Distribution”?................................................................................. 3 What are Mp3’s?............................................................................................................. 3 How does Schoolwires facilitate Podcasting? .................................................................... 4 Podcast Module Overview.................................................................................................. 4 Podcast Module Overview.................................................................................................. 5 Podcast Page ................................................................................................................... 5 How to Subscribe to Your Podcast Page ........................................................................ 6 Channel Workspace: Allowing Sections to Use Podcasts .................................................. 6 Allowing Sections to Use Podcasts................................................................................. 6 Section Workspace: Manage Pages Tab............................................................................. 7 Current Pages Region Overview..................................................................................... 7 Manage Pages Tab: Buttons............................................................................................ 7 Creating Your First Podcast Page....................................................................................... 8 Files Types...................................................................................................................... 8 How to Add a Podcast Page............................................................................................ 8 Using the Functions on the Podcast Page in Site Manager............................................... 11 Buttons on the Podcast Page......................................................................................... 11 How to Add a New Podcast Episode to a Podcast Page............................................... 12 How to Edit a Podcast Episode on a Podcast Page....................................................... 16 How to Delete a Podcast Episode from a Podcast Page ............................................... 16 How to Reorder Podcast Episodes on a Podcast Page.................................................. 17 How to Create Additional Podcasts .................................................................................. 19 Reordering your Podcast Page (Sort Pages Button) ......................................................... 19 How to Set the Options (Page Viewing Permissions) on a Podcast Page ........................ 20 How to remove a Podcast Page......................................................................................... 21 User Guide SW_UserGuide_Podcasts_071806.doc Page 12-i Schoolwires Academic Portal 4.1 Using Podcasts Introduction to M anaging Podcasts odcast Module is an additional software option that enables you to create and insert Podcasts easily on your website. Using this P powerful but simple tool, you will be able to: 1. Share audio and video through the popular “podcast” format to post lectures, student presentations, excerpts from band concerts, sports highlights or clips from theatrical plays. 2. Create Podcast Pages on your Website. 3. Add Podcast Episodes to your Podcast Pages. The new Podcast Modules allows you to: o Upload and broadcast audio and video using easy-to-use step-by-step wizards o Users can download and play the podcast on their computer or on their favorite MP3 player o Automatically create RSS (Real Simple Syndication) web feeds to allow others to subscribe to your podcasts o Syndicate your podcasts to popular applications such as iTunes® o Create podcasts for any number of subjects by adding “podcast” page types to your site If your organization has purchased this additional software option, this task will be active in the: • Section Workspace of Site Manager (Only if activated by Site Directors and Subsite Directors by modifying the section options. See the How to Modify Section Options Task in Chapter 6: “Site Manager—Channel Workspace” for more information.) W hat is Podcasting? What is a Podcast? In a nutshell, a podcast is usually an audio file in MP3 format* and delivered online via RSS feed (webfeed) subscriptions. Podcast subscribers can listen to the show at his or her own leisure, which is the main attraction of this medium. NOTE: *MP3 is just the standard media format for podcasts. However, podcasts may also be in other media file formats. Please see the list following of media files supported within the Schoolwires Podcast feature. User Guide SW_UserGuide_Podcasts_071806.doc Page 20-1 Schoolwires Academic Portal 4.1 Using Podcasts What is Podcasting? Podcasting is the method of distributing multimedia files, such as audio programs or music videos, over the Internet for playback on mobile devices and personal computers. Podcasts are distributed using either the RSS or Atom syndication formats. People who make and broadcast shows through podcasting are known as podcasters. Podcasting is derived from two words: iPod (an Apple MP3 player) and broadcast., and is a method of publishing files to the Internet, allowing users to subscribe to a “feed” and receive new files automatically by subscription, usually at no cost. Please note, however, that you do not need an iPod to broadcast and/or listen to podcasts. Simply stated: Podcasting is the automatic distribution of multimedia files (for example: mp3’s) via RSS/XML files (also known as “web feeds”). Podcasters' web sites may also offer direct download or streaming of their files. Streaming media is media that is consumed (read, heard, viewed) while it is being delivered. However, a podcast is distinguished by its ability to be downloaded automatically using software capable of reading RSS or Atom feeds. Any computer audio software that supports MP3 (Windows Media Player, QuickTime, etc.) and any portable device that supports media download and playback may be used to listen to podcasts. This technology can also be used to push any kind of file, including software updates, pictures, and videos. Although podcasts are generally audio files created for digital music players, the same technology can be used to prepare and transmit images, text, and video to any capable device. The premise behind podcasting's is about creating content (audio or video) for an audience that wants to listen or watch when they want, where they want, and how they want. W hat are RSS/X M L files (AKA “w eb feeds”)? This is really the "key" to a Podcast. It's the file that the automatic Podcast software (for example, iTunes) looks for each day. You may ask, can I be a Podcaster without an XML? The answer is “no”. You can put mp3s on your website, but you are not actually Podcasting if you are missing the RSS/XML file behind it. The benefits of RSS feeds are: • The subscriber will be notified of updates from the many web sites that they frequently read without visiting them one by one. • The subscriber can read their favorite web sites from one convenient location without any interface clutter. User Guide SW_UserGuide_Podcasts_071806.doc Page 20-2 Schoolwires Academic Portal 4.1 Using Podcasts • The subscriber can be notified of updates from web sites without revealing their email address for security reasons. RSS is a family of web feed formats, specified in XML and used for Web syndication. Web syndication is a form of syndication in which a section of a website is made available for other sites to use. In general, web syndication refers to making Web feeds available from a site in order to provide other people an updated list of content from it (for example one's latest forum postings, etc.). This originated with news and blog sites but is increasingly used to syndicate any information. RSS is used by (among other things) news websites, weblogs and podcasting. The abbreviation is variously used to refer to the following standards: • Really Simple Syndication (RSS 2.0) • Rich Site Summary (RSS 0.91, RSS 1.0) • RDF Site Summary (RSS 0.9 and 1.0) On Web pages, web feeds (RSS) are typically linked with the word "Subscribe", an orange rectangle, , or with the letters or . Many news aggregators such as My Yahoo! publish subscription buttons ( ) for use on Web pages to simplify the process of adding news feeds. W hat is “Autom atic Distribution”? Listeners of podcasts use a wide variety of podcast software to download their favorite podcasts automatically from podcasters’ websites. One of the more popular podcast programs is Apple's iTunes Please note: 1. You don't need an ipod to listen to
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