County Air Ambulance Trust
Board of Trustees’ Report and Consolidated Financial Statements For the year ending 30 September 2018
Annual Report 2017/18
CONTENTS
Message from the Chairman, Michael Henriques Page 1
Looking back on 2017/18, Robert Bertram, Chief Executive Page 2
Trustees Strategic Report Page 3
Thank you - gifts and donations Page 10
Reference and Administrative details Page 11
Structure, Governance and Management Page 12
Statement of Trustees responsibilities Page 13
Statement of disclosure of information to auditors Page 14
Independent Auditor’s report Page 15
Consolidated Financial Statements for the year ending 30 September 2017 Page 17
Charity statement of financial activities Page 18
Consolidated Balance Sheet Page 19
Charity Balance Sheet Page 20
Cash Flow Statement Page 21
Notes to the Cash Flow Statement Page 22
Notes to the Financial Statements Page 23
Message from the
Chairman
Michael Henriques
Chairman
On behalf of the Board of Trustees, I am I would also particularly like to thank our Trust pleased to welcome you to the 2017/18 Annual Administrator, Arthur Worthington, who has Report of the County Air Ambulance Trust. worked for the Charity since inception and has, for the past 12 years, not only run the office so I am now a few weeks into my role as diligently, but also coped with the seemingly Chairman of the Charity having taken over endless flow of new Rules and Regulations for from our long-serving and distinguished Charities. He has not only understood them all Chairman of 25 years, Hugh Meynell MBE. but has passed on the important content to Trustees and Staff alike. This is a great skill on The success of the County Air Ambulance its own! Trust today is in no small measure due to Hugh’s professional leadership and integrity. In this my first annual statement to you as Chairman of the Charity, I am pleased to On behalf of the Board, I would like to take this report another year of strong performance, opportunity to thank Hugh for his outstanding confirmed by the amount of money raised and contribution towards establishing our role as a distributed. well-known independent air ambulance charity within the Helicopter Emergency Medical The Trustees Strategic Report that follows will services network (‘HEMS’). chart another ‘best ever year’ which has been the trend over a number of years. This Hugh’s days of service will continue as he success is further insight into our charitable kindly agreed to take on the newly created role core purpose of providing effective and of Life President and will remain as a Trustee. impactful non-refundable grants for Air We all wish him well for the future. Ambulance Related Projects.
This is my eighth year as a Trustee and it was Further details on our performance are a real privilege to be invited to take up the role reported in detail throughout the Trustees of Chairman and build on the solid foundations Strategic Report for the year on page 5 that that Hugh and the Board have laid since the follows. early nineties. The future success of the Charity is not just in Over the years I have had the pleasure of the boardroom, but throughout the watching the Charity truly raise the bar for organisation and with well-trained and ourselves and for our beneficiaries and my dedicated personnel driving forward our challenge is to continue the strong history of strategy we are well placed to continue being a highly recognised independent grant meeting our core objectives in years to come. making charity within the ‘HEMS’ network. As you read this report, I hope you will gain a Our non-refundable charitable grants have better insight into the breadth and depth of our long been the underlying theme of the Charity. fundraising activities. Looking ahead I am confident that our dedicated team of employees under the leadership of Chief Executive, Robert Bertram will continue the hard work of making sure that our on-going good engagement with our Michael Henriques supporters will be the key to our future Chairman of the Board of Trustees success.
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Looking back on
2017/18
Robert W Bertram
Chief Executive
I start by echoing Michael Henriques thanks to treatment they need. Their survival is greatest Hugh Meynell MBE for his outstanding if they receive care within a short period of contributions as our past Chairman. time.
Being involved in the creation of the Charity in Road transfers can take a long time and we 1993, throughout his tenure we have moved are actively working with an increasingly wide through key stages in our evolution. number of hospitals to provide suitable Fundraising income has increased greatly helicopter landing sites that will give patients and this growth has been accompanied by a the best possible chance of survival and considerable expansion in our activities which recovery outcomes. has left the Charity in excellent shape. The largest part of our core spending was on Michael Henriques, our new Chairman, and helipad projects which rose to £5.439 million. the Board remain as ambitious for the future This has enabled various new helipads to be as ever and committed to the strategy built and improvements made to existing described in this report for continuing the next helipads around the country. chapter of our history. I’m proud to be working with such a wide range of dedicated caring individuals, from air Overview ambulance chief executives through to those
Through a wide range of fundraising activities at the hospitals who have a direct and heightened marketing campaigns we responsibility for the planning considerations, continued to enjoy some significant fundraising the equipment and the additional support success. facilities which may be necessary for helipads at their hospitals. We achieved a very strong performance in terms of both income and expenditure in line Together we are helping to save more lives at with budgeted expectations for the year. As an increasing number of hospitals across the reported last year we have altered some of our length and breadth of the UK. income streams which resulted in small reductions in some of our income streams Outlook however gifts in Wills have doubled in value from last year and the HELP Appeal weekly Looking ahead, the demand for financial help lottery continues to be a key source of funds continues to grow year on year and I am for the Charity. confident that we are on track to fulfill our ambitious grant promises to our beneficiaries
and build on this year’s success. Grants
Finally, I would like to extend my sincerest Overall the impact of our grant funding to appreciation to our many supporters who hospitals continues to improve the patient make our work possible. Without you, our experience and survivability as well as adding success this year and in future years would not to the health economy without cost, in many be possible. instances, to the NHS.
There is general acceptance that following Robert W Bertram traumatic injury patients with a time-critical Chief Executive condition need urgent transfer to receive the
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STRATEGIC REPORT OF THE TRUSTEES
We are delighted to present the 2017/18 Governance Annual Report. Given the Charity’s work and its range of Introduction activities, the Board is committed to best practice in everything it does. Regulatory The Trustees would like to express their compliance and overall performance standards appreciation to Hugh Meynell MBE, for his are monitored and assessed by the Board at service to the Board, particularly in relation to quarterly intervals. This ensures the Charity is his commitment and dedication as Chairman of well governed, safe and legislatively compliant the Board of Trustees. Hugh’s continued in all aspects of its duties. support of our charitable work is hugely valued and greatly appreciated. For the period of this return, there were no serious incidents that the Charity failed to We would like to share with you the working of report to the Charity Commission. the Charity in the year under review and this Annual Report describes another year of A lot of preparatory work has been undertaken progress and success. this year in reviewing our governance arrangements and trustee membership. The Public Benefit Statement results of these reviews and respective action will not be apparent until next year. This is an Everything we do starts with our supporters important activity as it will drive our focus and and ends with our beneficiaries. direction over the coming years. Early next year we will make application to the Charity We strive to be transparent with everyone and Commission for consent to change the objects the Board confirm that they have due regard to and a number of changes in our constitution. the Charity Commissioner’s guidance on public benefit and that the Charity meets the A summary of our 2017/18 performance requirements in the advancements of its objectives. 2017/18 has been a year of challenges and opportunities for both fundraising initiatives We are registered with the Fundraising and grant funding. We are delighted with the Regulator and fundraising activities undertaken success of our charitable programmes over by the Charity are carried out with reference to the year and remain confident that our the Code of Fundraising Practice. We are also fundraising capability can rise to the challenge organisational members of the Institute of as we head towards 2019. Fundraising and actively follow their best practice guide lines. The Charity raises funds from the public and we conclude another year in a strong financial We make every effort to ensure that our position in achieving the highest level of fundraising activity never feels unreasonably financial support in our history of £8.501 intrusive, persistent or pressurised, but focuses million, building on the £8.049 million we on inspiring support for the impact of our work. generated in 2016/17.
We monitor and record any complaints Total incoming resources increased by resulting from our fundraising practices and 5.60% to £8.501million respond as quickly as possible. In the last year we had 34 complaints related to expressions of Total resources expended increased by dissatisfaction at our method of recruiting 4.67% to £8.430million donors by third party fundraising partners. We worked with the Fundraising Regulator to Total funds increased by 4.58% to £6.868 investigate and resolve one such complaint. million
Regular meetings are held with senior Total income increased sufficiently to cover all management to ensure the Charity progresses grant payments to our beneficiaries in line with and maintain its aims and objectives thereby our expectations for the year. Increased grants delivering on its public benefit requirement. totalling £5.439 million were made to our air
ambulance beneficiaries and hospital partners.
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Resources expended on charitable The full list of the grants applied during the objectives: year in support of our charitable objectives is set out in the tables below. Air Ambulance operational grants reduced by 36.30% to £0.505million In support of Air Ambulance charities Helipad construction grants increased by 20.67% to £5.439million Midlands Air Ambulance £430,010 Great Western Air Ambulance £75,000 Total £505,010 The reduction in funding in support of air ambulance operational grants reported in the table above is due to the Board agreeing not to provide any further Grant payments to the In support of Helipad construction Great Western Air Ambulance Charity after December 2017. We had supported them Royal Sussex Hospital Brighton £650,000 since their inception in 2008 with grant funding Manchester Central Hospital £615,000 just shy of £4 million and they are now much Bristol Royal Infirmary £574,024 more financially secure. We are extremely Sheffield Children’s Hospital £562,500 proud that we have been able to help them Luton & Dunstable Hospital £500,000 Raigmore Hospital Inverness £480,000 from the outset. St George’s Hospital Tooting £373,691 Edinburgh Hospital £350,000 We remain fully supportive of them and in May Great Western Air Ambulance £300,000 2018 the Trustees approved a grant Kings College Hospital, London £250,000 application request for additional funding of Hull & East Yorkshire Hospital £250,000 £300,000 towards the construction of a helipad Midlands Air Ambulance Charity £136,163 at their new airbase. This request was funded Wiltshire Air Ambulance £125,000 through our unrestricted HELP Appeal funds to Ipswich Hospital £125,000 help to secure their long-term future. Scottish Ambulance Service £50,000 East Anglian Air Ambulance £24,501 Barra Hospital £15,662 Under the guidance of their Directors, County Grimsby Hospital £12,263 Air Ambulance Trading Ltd has continued to London’s Air Ambulance £8,950 thrive resulting in a financial return of £3.5 West Suffolk Bury St Edmunds Hospital £6,269 million to the Charity over the year, making it Liverpool Aintree Hospital £6,200 the Charity’s largest single commercial donor. Oswestry Hospital £3,750 Campbeltown Hospital £3,441 Two of the Trustees are also Directors of the Milton Keynes Hospital £3,121 Trading Company; this relationship enables Maidstone Hospital £3,000 Torbay Hospital £3,000 them to report on their activities and Whiston Hospital £3,000 performance to the Board. Carlisle Hospital £2,500 Portree Isle of Skye £1,663 This summarised financial information may not Total £5,438,698 contain sufficient information to allow for a full understanding of all of the affairs of the Charity. For further information, please see the full financial statements and the auditor’s report on page 16..
Resources expended on charitable activities
Spend on charitable activities continues to grow, as it has done in recent years. Much of this increase relates to the non-returnable grants provided to NHS Hospitals towards the development of new or the upgrading of existing helicopter landing facilities at Major Trauma Centre and key A & E Hospitals in These grants continue to add to our excellent England, Scotland and other parts of the UK. reputation at the forefront of the UK HEMS network. In making these grant payments the
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Trustees have given consideration to the us to the wider community in accordance with Charity Commission’s general guidance on the Charities Acts 1992 and 2011. They are public benefit bound by regulatory compliance under the Gambling Commission and work to the Fundraising Practices Fundraising Regulator guidelines.
In the wake of much comment on the We hold quarterly compliance meetings with fundraising activities of some charities and them and undertake reviews of their reported incidents of poor governance and canvassing activities including the training of practices of the sector as a whole, we have fundraisers engaged directly in communicating been working over the last year to ensure that with the public on our behalf. This process is all our policies and practices comply with the on-going barrage of guidelines, standards, principles, and regulations en-forced upon us. The Trust Administrator and Chief Executive are registered as the relevant responsible The Charity is committed to maintaining the persons with the Gambling Commission. They highest standards of fundraising behaviour and ensure that the Lottery Returns and Annual is registered with the Fundraising Regulator. Submissions to the Gambling Commission are We aim to be fully compliant with the guidelines completed on time. issued by the Fundraising Regulator and the General Data Protection Regulation (GDPR) Over the year, plans were developed with that came into force in May 2018. Lottery Fundraising Services, to focus on committed giving donors to provide more The Charity raises funds from the following predictable income streams to support future principal sources: HELP Appeal projects.
• A weekly lottery We fully recognise the importance of protecting • Payroll giving the information we hold from unauthorised • Committed monthly givers access and misuse. During the year we have • Collection boxes replaced our Customer Relationship • Fundraising events Management database to improve donor • Legacies and in-memory donations information and to deliver a modern and secure • Trusts and Foundations information and data system. This will help to ensure our database security is protected • Corporates and a circle of benefactors. against external threats and to support our
regulatory requirements and standard of When we work with agencies we ensure that reporting. they are registered with all the appropriate regulatory bodies. All contracts with third parties associated with our fundraising have Financial Review been reviewed as part of our due-diligence We always strive to maintain a range of income process. each financial year to ensure that the majority
of the funds received by the Charity are spent We do not currently work with a commercial on our charitable cause. participator.
It is with pride that we report another Society Lotteries are popular with the general successful year for the Charity, full of progress public, and our trading subsidiary company, in directing our energy to areas in the County Air Ambulance Trading Limited, ‘HEMS’ network where we are confident it generates income from the sale of lottery can make a real difference. tickets. The company operates independently of the Charity in accordance with Charity During the financial period for this return, the Commission guidelines and is committed to Charity did not receive any grant funding from delivering the HELP Appeal lottery to the central government, a local authority or from highest possible standards. outside of the UK.
We have a ‘professional fundraising’ Fundraising enjoyed another good year, with relationship with an experienced Gambling income exceeding £8.5 million and once again, Commission accredited external lottery we have been hugely pleased by the support manager, Lottery Fundraising Services Ltd, received from our many supporters and who operate under our guidance and represent
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organisations. We are very grateful for this. donation to the appeal. Since 2014 over 13,000 people have backed the HELP Appeal through During the year we hosted two very successful this campaign raising £540,000. events of our own, dedicated to raising funds towards more hospital helipads across the West Way Nissan has presented a Nissan country. Juke Visia to the HELP Appeal. This is the first time that a car has ever been donated to the • A Christmas concert at Cirencester Charity and it will be an enormous boost to Church with guest readers from the help raise money for more hospital helipads literary, entertainment, sporting world, across the country. and performances from well known musicians, soloists and the Tewksbury Abbey Choristers.
• On 12 April 2018, Aintree Racecourse kindly gave us its brand new hospitality suite where over 450 people attended the HELP Appeal’s reception raising £150,000 towards the construction and upgrade of hospital helipads.
We are hugely grateful for these much needed donations which go towards our ongoing ‘Golden Hour’ and ‘HELP Appeal’ enabling us to continue our financial support of air ambulance services and hospital helipads.
Thank you
Our work and achievements
With hospital helipads costing from £250,000 We are very grateful to Cirencester Parish for simple ground level helipads up to several Church, Aintree Racecourse and the Jockey millions of pounds for roof top helipads the Club for giving us the opportunity to raise funds HELP Appeal continue to be involved in a for the HELP Appeal. We are also grateful to variety of important helipad projects our sponsors Investec and Steppes Travel for throughout England and Scotland that truly their generous support. make the difference.
We also value highly the relationships we have As a result of strict data and patient with our corporate supporters. Some of these confidentiality restrictions, it is difficult for us to supporters have built relationships with us over quantify the exact impact and contribution we many years, and we are honoured to continue make to the outcome of patients. The our long association with them. combination of a quick response time, advanced clinical care and the ability to enable The Jordan Foundation has donated in excess air ambulances with critically ill patients to land of £300,000 over more than two decades and directly at hospitals is extremely important. the Leek United Building Society’s popular Simply put, by funding hospital helipads lives Affinity Account, launched in 2008, and has are saved and many more are re-built. donated to date in excess of £227,000. Working with the Midlands Air Ambulance Wills and Legal Services support our HELP Charity, we have helped to establish a new Appeal with their Wills Campaign to write wills enterprise to help save more lives. The for the general public in exchange for a provision of an innovative Critical Care Car
Page | 6 service is being trialled for patients suffering Royal Sussex Hospital Brighton critically ill medical and traumatic conditions New helipad construction with integrated including out of hospital heart attack, cardiac DIFFS arrest, stroke, sepsis or respiratory issues. Manchester Central Hospitals New helipad construction with integrated DIFFS
Bristol Royal Infirmary Retro fitting of DIFFS on existing helipad
Sheffield’s Children Hospital New helipad funding with integrated DIFFS
Luton & Dunstable Hospital New helipad funding with integrated DIFFS
Raigmore Hospital Inverness The Critical Care Car will work alongside their New helipad construction fleet of 3 helicopters and is duel branded with both charity logos. The purchase of the vehicle St Georges Hospital, London and necessary equipment was financed by the Retro fitting of DIFFS on existing helipad Charity at a cost of £131,153. Edinburgh Hospital This is an important trial and the evidence New helipad construction demonstrates that dozens of lives are likely to be saved each year thanks to this new service. Great Western Air Ambulance Helipad construction at new airbase planned We have also funded Deck Integrated Fire Fighting Systems (DIFFS) which can be fitted King’s College Hospital London into helipads at Major Trauma Centres and key Stage payment towards recently built A & E hospitals. Typically used for off shore oil helipad with DIFFS rigs, they are cutting-edge technology that can extinguish a fire quickly and effectively, Hull & East Yorkshire Hospital protecting the helipad and hospital, ensuring New helipad construction the safety of those on deck and avoiding the need for hospital evacuation. Midlands Air Ambulance Secondary landing sites The first of these systems are now in place at a number of key hospitals which reduce the Wiltshire Air Ambulance need for more traditional fire management Helipad construction at new airbase measures on the helipad and will also enable cost savings to the hospitals as it reduces Scottish Ambulance Service staffing costs for on-site fire fighting teams. Annual maintenance of secondary landing sites
Since 2012 with just half a dozen helipad East Anglian Air Ambulance projects we have now progressed to 105 Installation of lighting at Addenbrooke’s projects. The number of landings on hospital, Cambridge completed helipad projects has risen to over 10,000. Barra Hospital Helipad upgraded
Grant making is the main way our Charity Grimsby Hospital carries out its purposes and here’s a Installation of lighting snapshot of how our grant payments have supported helipad projects this year London’s Air Ambulance Provision of secondary lighting equipment
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Reserves are held in order that we can deliver on our promises to beneficiaries. The Charity has committed to what is often long-term support and this demands a degree of reassurance that we can honour that commitment.
Reserve levels available at the year-end represent around 12 months’ worth of charitable expenditure and the Trustees have concluded that they remain an appropriate basis for considering future demands on grant funding.
However, there are over 38 other Helipads that Risk Management are very much needed and in the planning stage. Risk Management at the Charity is directed and overseen by the Board and is reviewed on Investment Policy a regular basis with the executive team. This is to help identify, evaluate and manage the key The Trustees have put in place an Investment risks to ensure that there is a clear recognition policy, which sets the framework in which that plans are in place, as far as reasonably investments are made and managed within the possible, to mitigate those risks. Charity. They are regularly reviewed to ensure there is an appropriate balance of risk/return With the spotlight well and truly on the key and are held as a reserve against any future risks relating to reputation, data breach shortfall in income against expenditure. incidents and security across a number of our activities we have obtained adequate Cyber The investment objective is to generate a Security insurance cover in case of a breach return in excess of inflation and the Investment or incident. Policy is reviewed regularly by the Investment Committee and with our investment advisers. No major risks have been identified during the review process. The Trustees are conscious that some level of volatility is inevitable given the nature of We have taken note of the General Data financial markets. Risk is spread across Protection Regulation (GDPR) and have different asset classes and between different amended our policies, consent statements, styles of investment management. and related documentation as appropriate. We have also transferred our donor Investments are held by the independent communications to a new Customer Investec Wealth and Investment, who also Relationship Management system. measured performance against established market benchmarks suitable for each asset In addition we have held discussions with our class during the year. fundraising staff to take them through the changes and also to make them aware of their We recognise the wealth of knowledge and responsibilities in this area. In undertaking this experience of the investment advisors and we we have worked alongside our legal advisers. are able to access our account and monitor performance online at any time. Our Future Direction - Future Focus In addition to reviewing our investment portfolio, the performance of our investment We are the only air ambulance charity with an advisers is also monitored by our own established and effective strategy to deliver investment committee. non-repayable financial grants to help fund ‘HEMS’ projects. Reserves policy As we look to the future, there is much more to The financial strategy of the Charity is to be done. We will continue to ensure sufficient provide a secure and increasing flow of charitable funds are available to maintain our income to fund its charitable objectives. grant spending in line with changing circumstances.
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We set demanding financial targets each year to support our aims and objectives, knowing that the targets we face will challenge us to meet the need where it matters most. This is why we continue to work closely with an increasing number of NHS partners.
The Charity’s core values and sustainable income streams mean we are well placed to respond to any challenges within the charity sector and regulatory demands.
Going concern
The Board of Trustees has reviewed the Charity’s financial position and consequently believes there are sufficient resources to manage any operational risks. The Board therefore considers there is reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason the Board continues to adopt the going concern basis of accounting in preparing the financial accounts.
Our staff and supporters
We very much appreciate the dedication and commitment of the Charity’s staff and our 6 volunteers, operating in and around the London area, for their role in achieving the excellent financial results and from their endeavors we have remained legally compliant in all aspects of the business.
As ever we end by recognising that our success is our supporters’ success and with their on-going support we are ready for the challenges ahead in 2018/19.
By order of the Board of Trustees this report was approved by them on 14 February 2019 and signed on their behalf by:
Michael Henriques Chairman of the Board of Trustees
Paul J Harris Trustee and Company Secretary
14 February 2019
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OUR THANKS
We would like to express our special Everards Brewery thanks to Adrian Page, the Chief Executive The Lady Forester Trust of South Staffordshire Group plc for Sports Argus Darts Team providing free accommodation and UK Parking Control facilities at their Walsall Headquarters for 25 years. This vital provision has enabled We have a tradition of recognising the people us to focus on supporting air ambulances whose support has allowed us to flourish over and funding the construction and upgrade the decades. We appreciate that leaving a gift of hospital helipads across the country. in a Will is a very personal decision.
We are fortunate to have received 29 generous donations this year from the following people who have remembered the Charity in their Will:
Miss Alice Cecilla Bird Mr Geoffrey Seymoor Bloor Mrs Elizabeth Madeline Chapman Mrs Christine Collins Mr William Eric Cooper Mrs Mary Jane Davies Mrs Monica Degg Mr Terence Maldwyre Dicken Mrs Molly Edwina Evans
Mr William James Evans In addition we are grateful for the support and Mrs Margaret Joan Gillam advice sourced from: Mrs Olga May Guy
Mr Derek Harris Anthony Collins LLP Solicitors Mrs Marjorie Harrison Crombies Accounting Limited Mrs Elizabeth Ann Kirby Investec Wealth & Investment Mrs Beryl Bertha Lloyd PGMS Limited Mrs Barbara Martin Smee & Ford Ltd Mr Sydney Robinson Verbatim Call Services Mr Dennis Salt Kablooie Creative Mr Anthony Saunders Civil Aviation Authority international Mrs Shelia Phimesta Sligsby Managers and staff at – Mr Anthony Stratton Lloyds Commercial Banking Mrs Ivy Mary Tuffiel Barclays Corporate Mrs Kathleen Watkins Nat West Bank Mrs Gwendoline Mary Webster
Mrs D M Wiley Their overall support and advice is greatly Mr Geoffrey Williams appreciated and ensues the Charity is well Mr Stanley Williams governed so maintaining the high standards Mrs C M Workman and legislative issues.
The tireless work of our staff continues and We are particularly grateful to the long-term it’s thanks to their dedication that we are support that we continue to receive from: able to report on the many achievements
over the past year. The Jordan Foundation
Leek United Building Society To know more about our Charity please visit Steppes Travel Ltd our websites at: Green Turtles Swimming Club
Investec Bank plc. www.countyairambulancetrust.co.uk Eric Lea’s Charitable Trust www.helpappeal.org.uk G4S Care & Justice Service (Oakwood)
Angela and Katherine Arnold
Packington Free Range
CC Giro
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REFERENCE AND ADMINISTRATION DETAILS
The County Air Ambulance Trust Limited is a Honorary Chairman: private company, limited by guarantee and is Sir Algernon Heber-Percy, KCVO registered with the Charity Commission and Lord Lieutenant of Shropshire Scottish Charity Regulator. The Charity was incorporated on 10 April 1995 and was first Our Vice Presidents: registered as a charity in England and Wales The Countess of Aylesford on 24 July 1996. Lindsay Bury The Duke of Beaufort Registered Company Number: 03044061 Mrs Vesey Holt John N Kirkland Registered Charity Number: Professor Sir Keith Porter 1057063 (England & Wales) The Lord Stafford SC045963 (Scotland) Martin Thompson The Lord Vestey Registered working names: GOLDEN HOUR Appeal The Charity’s Advisors: HELP Appeal. Principal Bankers: Principal Address and Registered Office: Lloyds Commercial Banking, The Bridge, PO Box 999, Green Lane, Walsall, WS2 7YX Walsall, WS1 1LU
Chairman of the Trustee Board: Barclays Corporate, Barclays House, Hugh Meynell MBE (until August 2018) Ocean Way, Southampton, SO14 3TJ Michael Henriques (from September 2018) Nat West Bank, 57 High Street, Deputy Chairman: Christchurch, Dorset, BH23 1BB Michael Henriques (until August 2018) John Jones (from September 2018) Independent Auditors: Crombies Accountants Limited Company Secretary and Director: 34 Waterloo Road, Wolverhampton, Paul Joseph Harris WV1 4DG
Board of Trustees: Solicitors: Hugh Meynell MBE Anthony Collins LLP Dr Shaukat Ali 134 Edmund Street, Birmingham, B3 2ES Mrs Nicholas Bishop Mrs Michael Brinton DL Investment Bankers: Richard Everard OBE DL Investec Wealth & Investment Limited Festival House, Jessop Avenue, Executive Team: Cheltenham, GL50 3SH Robert W Bertram - Chief Executive Arthur H Worthington - Trust Administrator Sally M Abbott - Head of Fundraising
Patron: Catherine, Lady Forester DL
Honorary President: Lisa, Viscountess Cobham (Until September 2018)
Life President: Hugh Meynell MBE (September 2018)
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STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing instrument
The private company is governed by its the cost is not separable from the total cost of Memorandum and Articles of Association insurance. which was amended by special written resolution of the Board of Trustees dated 6 The principal governing body of the County Air August 2015 to accommodate necessary Ambulance Trust is the Board of Trustees, requirements to register with section 7 of the whose names are listed on page 7 above. Charities and Trustee Investment (Scotland) There is currently no upper limit to the time that Act 2005. an individual can be a Trustee and, if willing to continue, can be re-elected at the Annual The Charity primarily operates in England and General Meeting. Wales and during this financial period also in Scotland where we have a number of important The Board of Trustees is responsible for the hospital helipad projects. The total income and strategic direction of the Charity and meets 4 expenditure figures for Scotland are shown times a year with the senior management team separately in the statement of financial to review progress and to ensure that the activities on page 22. Charity is on track to meet its objectives.
No money spent outside England and Wales Reporting to the Trustees is the Chief was transferred other than by using the Executive who has direct responsibility for day regulated banking system. to day management and the development and implementation of appropriate policies and The Charity does not have a share capital strategies, assisted by his executive team. and has one wholly owned trading subsidiary, County Air Ambulance Trading Limited, which Recruitment and appointment of is registered and operates within the United Trustees Kingdom that carries out trading activities. The target number of Trustees is not fixed but The Charity applies and follows the Charity reflects the diverse range of skills needed. Commission’s ‘Charity Governance Code’ (for large charities) which was issued in July 2017. Recommendations for prospective new In setting our objectives and planning our Trustees are generally made as a result of activities the Trustees have given due personal contact by the current Trustees consideration to the Charity Commission’s or Vice Presidents with a view to recruiting general guidance on public benefit. from a range of business or professional experience that will be of benefit to the The Board of Trustees Charity.
The governance of the Charity is overseen by Induction and training of new Trustees volunteers, all of which are unpaid roles, and all of whom share our passion for Helicopter Each new Trustee undergoes an orientation Emergency Medical Services. briefing on their obligations under Charity and Company Law and they are provided with During the financial period for this annual appropriate information to begin their return, none of the Trustees received Trusteeship effectively. remuneration or benefits other than the reimbursement of reasonable expenses They are encouraged to develop their incurred by them in carrying out their duties as knowledge and understanding of their role by volunteers and they are disclosed in note 10 to visiting the Charity Commission’s the accounts. comprehensive website with particular reference to Trustees’ responsibilities. An No trustee resigned or took up employment induction pack for Trustees is currently being with the Charity during this financial period. reviewed and as part of the ongoing training needs of the Trustees we received charity law The Charity holds trustees and directors updates, strategy sessions and presentations Indemnity Insurance cover of £1,000,000 but on charity matters from our legal advisers.
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Organisational structure
The Charity as constituted does not have a accordance with United Kingdom Generally complicated organisational structure and the Accepted Accounting Practice, including FRS Trustees collectively are responsible for 102, the Financial Reporting Standard directing the affairs of the Charity. applicable in the UK.
Committees are in place to oversee and The Trustees are satisfied that they give a true review policies for the Charity with and fair view of the state of affairs of the particular focus on matters of financial charitable company and the group and of the control, investment, remuneration and incoming resources and application of governance. They report back any actions resources, including income and expenditure, arising at subsequent board meetings. of the charitable group for that period.
The Chief Executive and Charity In preparing these financial statements, the Administrator both have delegated authority Trustees are required to: to incur expenditure up to £5,000.This level has not been increased during the financial • select suitable accounting policies and period. Expenditure over this amount can then apply them consistently; be authorised by the Chairman of Trustees or in his absence the Company Secretary. • observe the methods and principles in All issues incurring more major expenditure the Charities SORP (FRS 102); are referred to a full meeting of the Trustee Board. • make judgments and accounting estimates that are reasonable and Unaudited quarterly and cumulative income prudent; and expenditure accounts are distributed to • the Trustee Board. state whether applicable UK Accounting Standards have been
followed, subject to any material Objectives and activities departures disclosed and explained in T he principal aim of the Charity is to the financial statements; and generate income from fundraising activities to promote, develop and enhance support for • prepare the financial statements on the the provision of ‘HEMS’. These fundraising going concern basis unless it is activities are planned to maximise our inappropriate to presume that the income and build the Charity’s brand. charitable group will continue in business. RESPONSIBILITY STATEMENT The Trustees are responsible for keeping Conflicts of Interest adequate accounting records that enable them to ensure that the financial The Charity operates a Conflict of Interest statements comply with the Companies Act Policy which was reviewed during the year. 2006. Any new declarations are made and recorded at the start of every formal meeting. They are also responsible for safeguarding the assets of the charitable company and The current Articles and Terms of Reference hence for taking reasonable steps for the are being reviewed against the new Charity prevention and detection of fraud and other Code of Governance. irregularities.
The Trustees, who are also directors of the Then, there is our work on compliance that County Air Ambulance Trust Limited for the means we all have to operate in accordance purposes of C ompany Law, are responsible with the many rules, laws and regulations that for preparing the Annual Report and financial relate to the work of the Charity. statements in accordance with applicable law and regulations. Like many other organisations we hold and processes amounts of information, including Under Company Law the Trustees have personal data. We welcomed the introduction elected to prepare the financial statements in of the General Data Protection Regulation
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(GDPR) in May 2018 and reviewed our Appointment of Auditors approach to information management by updating our policy and procedures to better Crombies Accountants Limited had signified safeguard and manage all our information. their willingness to continue as the Charity’s auditors for the ensuring year. A role they have The Charity is committed to setting the discharged most diligently over the past few highest standards and will be transparent years. Their re-appointment will be considered about the way we use supporter and at the Annual General Meeting on 2 May 2019 colleague data and the control this will afford in accordance with Section 489 of the to them. Companies Act 2006.
STATEMENT AS TO DISCLOSURE OF This report was approved by the Board of INFORMATION TO AUDITORS Trustees on 14 February 2019 and signed on their behalf by: The Trustees confirm that:
• so far as each Trustee is aware, there is no relevant audit information (As Defined By Section 418 of the Companies Act 2006) of which the charitable company’s auditor is unaware; and Michael Henriques Chairman of the Board of Trustees • each trustee has taken all the steps that they ought to have taken as a 14 February 2019 trustee in order to make themselves aware of any relevant audit information and to establish that the charitable company’s auditor is aware of that information.
The Trustees are responsible for the Paul J Harris maintenance and integrity of the corporate and Trustee and Company Secretary financial information included on the Charity’s website. Legislation in the United Kingdom 14 February 2019 governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
No Trustees have any beneficial interest in the Charity and guarantee to contribute £10 in the event of a winding up. The Trustees receive no remuneration for their services.
Going Concern
The Charity has a broad range of secure income streams that provide a reliable source of income to fund the Charity’s charitable objectives.
Having reviewed the operational financial projections, and associated cash flow forecasts, the Trustee Board have concluded that the Charity has sufficient resources to continue funding the charitable activities at the current level of operation for the foreseeable future.
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REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF COUNTY AIR AMBULANCE TRUST GROUP Opinion We have audited the financial statements of County Air Ambulance Trust Group (the 'charitable company') for the year ended 30 September 2018 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006, and to the charitable company’s trustees, as a body, in accordance with Regulation 10 of the Charities Accounts (Scotland) Regulations 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed.
In our opinion the financial statements: - give a true and fair view of the state of the charitable company's affairs as at 30 September 2018 and of its incoming resources and application of resources, including its income and expenditure, of the undertakings included in the consolidation as a whole, so far as concerns members of the company, for the year then ended; - have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and - have been prepared in accordance with the requirements of the Companies Act 2006, the Charities and Trustees Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended)
Basis for opinion We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern We have nothing to report in respect of the following matters in relation to which the ISAs (UK) require us to report to you where: - the trustees' use of the going concern basis of accounting in the preparation of the financial statements is not appropriate; or - the trustees have not disclosed in the financial statements any identified material uncertainties that may cast significant doubt about the charitable company's ability to continue to adopt the going concern basis of accounting for a period of at least twelve months from the date when the financial statements are authorised for issue.
Other information The trustees are responsible for the other information. The other information comprises the information included in the annual report, other than the financial statements and our Report of the Independent Auditors thereon.
Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.
Opinion on other matters prescribed by the Companies Act 2006 In our opinion, based on the work undertaken in the course of the audit: -the information given in the Report of the Trustees for the financial year for which the financial statements are prepared is consistent with the financial statements; and -the Report of the Trustees has been prepared in accordance with applicable legal requirements.
15
REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
Matters on which we are required to report by exception In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Report of the Trustees.
We have nothing to report in respect of the following matters where the Companies Act 2006 and the Charities Accounts (Scotland) Regulations 2006 requires us to report to you if, in our opinion: -adequate and proper accounting records have not been kept or returns adequate for our audit have not been received from branches not visited by us; or -the financial statements are not in agreement with the accounting records and returns; or -certain disclosures of trustees' remuneration specified by law are not made; or -we have not received all the information and explanations we require for our audit.
Responsibilities of trustees As explained more fully in the Statement of Trustees Responsibilities set out on page twelve, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
Our responsibilities for the audit of the financial statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of the audit in accordance with ISAs (UK) we exercise professional judgement and maintain professional scepticism throughout the audit
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.
Ian James Cattell (Senior Statutory Auditor) for and on behalf of Crombies Accountants Limited Chartered Accountants and Statutory Auditor 34 Waterloo Road Wolverhampton West Midlands WV1 4DG
Date: 14 February 2019
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REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2018
2018 2017
Unrestricted Restricted Total Total fund fund funds funds Notes £'000 £'000 £'000 £'000 INCOME AND ENDOWMENTS FROM Donations and legacies 2 6,588 905 7,493 7,179
Other trading activities 3 569 240 809 672 Investment income 4 183 - 183 186 Other income 14 2 16 14
Total 7,354 1,147 8,501 8,051
EXPENDITURE ON Raising funds 5 2,945 146 3,091 3,124 Charitable activities 6 Grants for Air Ambulance - 505 505 791 Administrative Costs 104 41 145 122 Helipad construction 4,689 - 4,689 3,989
Total 7,738 692 8,430 8,026
Net gains/(losses) on investments 201 - 201 220
NET INCOME/(EXPENDITURE) (183) 455 272 245
RECONCILIATION OF FUNDS
Total funds brought forward 5,611 985 6,596 6,351
TOTAL FUNDS CARRIED FORWARD 5,428 1,440 6,868 6,596
CONTINUING OPERATIONS All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
17
REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST CHARITY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2018
Charity Charity Charity Charity 2018 2017 Unrestricted Restricted Total Total funds funds funds funds Notes £ £ £ £ INCOMING RESOURCES 000’s 000’s 000’s 000’s
Activities for Generating Funds Donations, legacies & Similar income 2 588 905 1,493 1,110 Donation from Trading company 3,514 3,514 3,509 Fund-raising appeals 3 569 240 809 672 Investment income 4 183 - 183 186 Other incoming resources 14 2 16 14
Total incoming resources 4,868 1,147 6,015 5,491
RESOURCES EXPENDED Raising funds 5 460 146 606 612 Charitable activities 6 Grants for Air Ambulances - 505 505 791 Administrative Costs 104 41 145 75 Grants for Helipad construction 4,689 - 4,689 3,989
Total resources expended 5,253 692 5,945 5,467
Net gains/(losses) on investments 202 - 202 221
NET INCOME/ (EXPENDITURE) (183) 455 272 245
RECONCILIATION OF FUNDS
Total funds brought forward 5,611 985 6,596 6,351
TOTAL FUNDS CARRIED FORWARD 5,428 1,440 6,868 6,596
CONTINUING OPERATIONS All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
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REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP CONSOLIDATED BALANCE SHEET AT 30 SEPTEMBER 2018
2018 2017 Unrestricted Restricted Total Total fund fund funds funds Notes £ £ £ £ 000’s 000’s 000’s 000’s FIXED ASSETS Investments 13 5,125 1,281 6,406 5,980
CURRENT ASSETS Debtors 14 300 - 300 18 Cash at bank and in hand 81 159 240 605
381 159 540 623
CREDITORS Amounts falling due within one year 15 (78) - (78) (7)
NET CURRENT ASSETS 303 159 462 616
TOTAL ASSETS LESS CURRENT LIABILITIES 5,428 1,440 6,868 6,596
NET ASSETS 5,428 1,440 6,868 6,596
FUNDS 16 Unrestricted funds 5,428 5,611 Restricted funds 1,440 985
TOTAL FUNDS 6,868 6,596
The financial statements were approved by the Board of Trustees on 14 February 2019 and were signed on its behalf by:
MICHAEL HENRIQUES, CHAIRMAN OF THE TRUSTEES
The notes form part of these financial statements
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REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST CHARITY BALANCE SHEET AT 30 SEPTEMBER 2018
Charity Charity Charity Charity 2018 2017 Unrestricted Restricted Total Total funds funds funds funds Notes £ £ £ £ 000’s 000’s 000’s 000’s FIXED ASSETS Investments 13 5,125 1,281 6,406 5,980
CURRENT ASSETS Debtors: amounts falling due within one year 14 681 - 681 736 Cash at bank and in hand (305) 159 (146) (116)
376 159 535 620
CREDITORS Amounts falling due within one year 15 (73) - (73) (4)
NET CURRENT ASSETS 303 159 462 616
TOTAL ASSETS LESS CURRENT LIABILITIES 5,428 1,440 6,868 6,596
NET ASSETS 5,428 1,440 6,868 6,596
FUNDS 16 Unrestricted funds 5,428 5,611 Restricted funds 1,440 985
TOTAL FUNDS 6,868 6,596
The financial statements were approved by the Board of Trustees on 14 February 2019 and were signed on its behalf by:
MICHAEL HENRIQUES, CHAIRMAN OF THE TRUSTEES
The notes form part of these financial statements
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REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP CASH FLOW STATEMENT FOR THE YEAR ENDED 30 SEPTEMBER 2018
Group Charity Group Charity 2018 2018 2017 2017 £'000 £’000 £’000 £’000
Cash flows from operating activities Cash generated from operations (324) 11 (284) (804) Net cash provided by (used in) operating (324) 11 (284) (804) activities
Cash flows from investing activities Purchase of fixed asset investments (789) (789) (1,279) (1,279) Sale of fixed asset investments 565 565 1,077 1,077 Interest received - - - Dividends received 183 183 186 186 Net cash provided by (used in) investing (41) (41) (16) (16) activities
Change in cash and cash equivalents in the reporting period (365) (30) (300) (820)
Cash and cash equivalents at the beginning of the period 605 (116) 905 704
Cash and cash equivalents at the end of the 240 (146) 605 (116) period
The notes form part of these financial statements
21
REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 30 SEPTEMBER 2018
1. RECONCILIATION OF NET INCOME/(EXPENDITURE) TO NET CASH FLOW FROM OPERATING ACTIVITIES Group Charity Group Charity 2018 2018 2017 2017 £ ‘000 £’000 £’000 £’000
Net income for the period (as per the statement of financial 272 272 245 245 activities) Adjustments for: Dividends received (183) (183) (186) (186) (Decrease) Increase in creditors 70 69 (128) (10) Decrease (Increase) in debtors (282) 54 5 (633) Revaluation of investments (201) (201) (220) (220)
Net cash provided by (used in) operating activities (324) 11 (284) (804)
22
REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2018
1. ACCOUNTING POLICIES
Basis of preparing the financial statements The financial statements of the charitable company, limited by guarantee, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland', the Companies Act 2006, the Charities and Trustees Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended).
The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
The presentation currency of the financial statements is the Pound Sterling (£)
Group financial statements The financial statements consolidate the results of the charity and its wholly owned subsidiary County Air Ambulance Trading Limited on a line by line basis.
Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Allocation and apportionment of costs The Trust initially identifies the costs of its support functions and then identifies those costs which relate to the governance function. Having identified its governance costs the remaining support costs are apportioned between the charitable activities undertaken on an invoiced or time apportioned basis as appropriate.
Taxation The charity is exempt from corporation tax on its charitable activities.
Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
23
REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2018
2. DONATIONS, LEGACIES AND SIMILAR INCOME
Group Charity Group Charity 2018 2018 2017 2017 £ 000’s £ 000’s £ 000’s £ 000’s
Donations 582 580 613 609
Legacies 913 913 501 501 Lottery income 5,998 - 6,065 -
7,493 1,493 7,179 1,110
Of the lottery income received by the Group £425,450 (2017 £300,496) was generated in Scotland as were donations of £2,285 (2017 £983)
3. OTHER TRADING ACTIVITIES
Group Charity Group Charity 2018 2018 2017 2017 £ 000’s £ 000’s £ 000’s £ 000’s
Telephone appeals 31 31 143 143 Committed giving 82 82 - - Payroll giving 402 402 422 422 Events 294 294 107 107
809 809 672 672
4. INVESTMENT INCOME
Group Charity Group Charity 2018 2018 2017 2017 £ 000’s £ 000’s £ 000’s £ 000’s
Investment income 183 183 186 186
183 183 186 186
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REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2018
5. RAISING FUNDS
Raising donations and legacies
Group Charity Group Charity 2018 2018 2017 2017 £ 000’s £ 000’s £ 000’s £ 000’s
Staff costs 454 269 454 257 Telephone appeals 7 7 90 90 Advertising 56 - - - Printing and stationary 4 2 3 2 Office sundries 9 7 6 5 Motor expenses 7 - - - Collections, events, mailshots etc 80 80 91 91 Lottery operating expenses 2,165 - 2,245 - Merchandising 2 4 - Payroll giving 11 11 45 45 Bank charges 69 8 68 7 Legal fees 73 68 48 45
Committed giving costs 82 82 - - Database system costs 36 36 - -
3,055 570 3,054 542
Investment management costs
£'000’s £000’s £000’s £'000 Support costs 36 36 70 70
Aggregate amounts 3,091 606 3,124 612
6. CHARITABLE ACTIVITIES COSTS
Grant funding Direct costs of activities Support costs Totals (See note 7) (See note 8) £'000 £'000 £'000 £'000 Air Ambulance - 505 - 505 Administrative Costs 94 - 51 145 Helipad construction - 4,689 - 4,689
94 5,194 51 5,339
25
REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2018
7. GRANTS PAYABLE Group and Charity
2018 2017 £'000 £'000
Air Ambulance 505 791 Helipad construction 4,689 3,989
5,194 4,780
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REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2018
7. GRANTS PAYABLE - continued
Recipients of Institutional Grants: 2018 2017 £'000 £'000
Great Western Air Ambulance 375 384 Midlands Air Ambulance 566 466 Grimsby Hospital 12 - Kings College - London 250 500 Luton and Dunstable 500 500 Aintree, Liverpool 6 450 London’s Air Ambulance 9 - West Suffolk Hospital 6 - Worcestershire Acute Hospitals - 625 Hull & East Yorkshire Hospital 250 250 Air Ambulance Service - 25 Portree & Braes Community Trust 2 11 Sheffield Hospital Trust - 350 Ipswich Hospital 125 125 Wiltshire Air Ambulance 125 132 Barra Hospital 16 - Central Hospital, Manchester 615 250 QMC, Nottingham (750) - Royal Sussex Brighton Hospital 650 500 Sheffield Children’s Hospital 562 17 Royal Hospital, Bournemouth - 54 Leeds General Hospital - 81 Scottish Ambulance Service 50 50 Robert Jones & Agnes Hunt Hospital, Oswestry 4 1 Chilvestone Parish council - 6 CAA International - 3 Bristol Royal Infirmary 574 - Raigmore Hospital, Inverness 480 - St Georges Hospital, Tooting 374 - Edinburgh Hospital 350 - East Anglian Air Ambulance, Addenbrookes 25 - Maidstone Hospital 3 - Torbay Hospital 3 - Whiston Hospital 3 - Campbeltown Hospital 3 - Carlisle Hospital 3 - Milton Keynes Hospital 3 -
5,194 4,780
27
REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2018
8. SUPPORT COSTS
Governance costs £'000 Administrative costs 51
Support costs, included in the above, are as follows:
Governance costs 2018 2017 Investment management Helipad Administrative Total costs Air construction Costs activities Ambulance £'000 £'000 £'000 £'000 £'000 Trustees' expenses - - 2 1 2 Wages - - 9 9 9 Auditors' remuneration - - 5 5 5 Insurance - - 3 4 3 Postage and stationery - - 14 22 14 Sundries - - 6 10 6 Accountancy and legal fees - 3 2 - 5
35 3 41 51 44
9. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
2018 2017 £'000 £'000 Auditors' remuneration 5 5
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REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2018
10. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 September 2018 nor for the year ended 30 September 2017.
Trustees' expenses
In the year ended 30 September 2018 four trustees, Mr H Meynell, Mrs A Brinton, Mr M Henriques and Mr P Harris were paid travel and accommodation expenses. Expenses reimbursed in the year totalled £1,714.
11. STAFF COSTS
2018 2017 £'000 £'000 Wages and salaries 481 481
The average monthly number of employees during the year was as follows:
2018 2017 Administration 4 4 Fund-raising 6 7
10 11
The number of employees whose employee benefits (excluding employer pension costs) exceeded £60,000 was:
2018 2017 £60,001 - £70,000 1 1 £80,001 - £90,000 1 - £90,001 - £100,000 - 1
2 2
2018 2017
£'000 £'000
Wages and salaries comprise:
Gross wages and salaries 421 394 Employer's National Insurance 42 38 Pension costs 18 19 Ex Gratia payment - 30
481 481
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REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2018
12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
2017 2017 2017 Unrestricted Restricted Total funds fund fund £'000 £'000 £'000 INCOME AND ENDOWMENTS FROM Donations and legacies 6,620 559 7,179
Other trading activities 323 349 672 Investment income 186 - 186 Other income - 14 14
Total 7,129 922 8,051
EXPENDITURE ON Raising funds 2,913 211 3,124 Charitable activities Grants for Air Ambulance - 791 791 Administrative Costs 77 45 122 Grants for Helipad construction 3,989 - 3,989
Total 6,979 1,047 8,026
Net gains/(losses) on investments 220 - 220
NET INCOME 370 (125) 245
RECONCILIATION OF FUNDS
Total funds brought forward 5,241 1,110 6,351
TOTAL FUNDS CARRIED FORWARD 5,611 985 6,596
30
REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2018
13. FIXED ASSET INVESTMENTS
THE GROUP - INCLUDING SUBSIDIARIES Listed investments £'000 MARKET VALUE At 1 October 2017 5,980 Additions 789 Disposals (565) Revaluations 202
At 30 September 2018 6,406
NET BOOK VALUE At 30 September 2018 6,406
At 30 September 2017 5,980
THE CHARITY – AS A SEPARATE ENTITY
Shares in Listed Totals group investments undertaking £ £ 000’s £ 000’s MARKET VALUE At 1 October 2017 1 5,980 5,980 Additions - 789 789 Disposals - (565) (565) Revaluations - 202 202
At 30 September 2018 1 6,406 6,406
NET BOOK VALUE At 30 September 2018 1 6,406 6,406
At 30 September 2017 1 5,980 5,980
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REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2018
13. FIXED ASSET INVESTMENTS - continued
The listed investments held as at 30 September 2018 were as follows:
2018 2017
Cost Market Cost Market Value Value £ 000’s £ 000’s £ £ 000’s 000’s UK Fixed Interest 1,340 1,375 1,467 1,521 Overseas Fixed Interest 550 546 498 507 UK Equities 1,124 1,280 1,194 1,316 Overseas Equities 1,715 2,194 1,236 1,549 Property Equities 254 300 317 365 Alternative Assets (Property) 647 711 663 722
5,630 6,406 5,375 5,980
Also as part of the investment portfolio £40,290 (2017 £366,996) is held and classified as cash held.
The company's investments at the balance sheet date in the share capital of companies include the following:
County Air Ambulance Trading Limited Nature of business: Fund raising through charity lotteries
% Class of share: holding Ordinary 100 2018 2017 £ £ Aggregate capital and reserves 1 1 (Loss)/profit for the period/year - -
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REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2018
14. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Group Group Charity Charity 2018 2017 2018 2017 £ 000’s £ 000’s £ 000’s £ 000’s Amounts owed by group undertakings - - 381 718 Prepayments 300 18 300 18
300 18 681 736
15. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Group Group Charity Charity 2018 2017 2018 2017 £ 000’s £ 000’s £ 000’s £ 000’s
Trade creditors 69 - 67 - Other creditors - 1 - 1 Pensions creditor 1 1 1 1 Accrued expenses 8 5 5 2
78 7 73 4
16. MOVEMENT IN FUNDS
Net movement At 1.10.17 in funds At 30.9.18 £'000 £'000 £'000 Unrestricted funds General fund 5,611 (183) 5,428
Restricted funds Air Ambulance Support 985 455 1,440
TOTAL FUNDS 6,596 272 6,868
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REGISTERED COMPANY NUMBER: 03044061 (England and Wales) REGISTERED CHARITY NUMBER: 1057063 (England and Wales) REGISTERED CHARITY NUMBER: SC045963 (Scotland)
COUNTY AIR AMBULANCE TRUST GROUP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2018
16. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
Incoming Resources Gains and Movement in resources expended losses funds £'000 £'000 £'000 £'000 Unrestricted funds General fund 7,354 (7,738) 201 (183)
Restricted funds Air Ambulance Support 1,147 (692) - 455
TOTAL FUNDS 8,501 (8,430) 201 272
17. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 September 2018.
18. PURPOSE OF FUNDS
Unrestricted Funds Unrestricted funds can be used in accordance with the charitable objectives of the Trust. Income received in respect of helicopter emergency landing pads and air ambulance support is generally treated as unrestricted funds.
Restricted Funds Restricted funds represent income received in respect of specific air ambulance services which must therefore be applied to that specific service.
19. DONATED FACILITIES
The charity receives free use of office space from South Staffordshire Water Plc on an informal lease. It is not considered possible to arrive at an accurate value for the donated use of these facilities for inclusion in the Statement of Financial Activities however the monetary value of the donation is not considered to be material in the context of the financial Statements as a whole.
20. SUBSIDIARY UNDERTAKING
The subsidiary of the charitable company is County Air Ambulance Trading Limited, a company incorporated in England & Wales, registration number 08308860, whose registered office is situated at P O Box 999, Green Lane, Walsall WS2 7YX. The subsidiary is included in the consolidated accounts and the profit raised from it’s activities is donated to the charitable company. It’s turnover for the year was £5,998,367 and it’s expenses (including the donation) amounted to £5,998,367
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