Annual Report 2016/17 Page 2 16 17 Speaker’S Foreword
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Department of the Annual Report Legislative Assembly Parliament of New South Wales 2016/17 16 17 About this report TRADITION This annual report reviews our performance over the 2016/2017 reporting year against the targets published in our previous annual report, and in our DEMOCRACY plans which document our key outcomes and outputs. This report is available on the Parliament’s website at INNOVATION www.parliament.nsw.gov.au and financial statements are appended in a separate document at the same location. ACCOUNTABILITY Department of the Legislative Assembly Contents Parliament of New South Wales 6 Macquarie Street Speaker’s foreword p. 3 Sydney NSW 2000 www.parliament.nsw.gov.au Clerk’s review p. 4 Ph (02) 9230 2111 Our organisation p. 6-7 Highlights pp. 8-9 The year ahead p. 10 Members and Members’ services p. 11-27 Public Interface - promotion and education pp. 28-33 A progressive Legislative Assembly through innovation pp. 34-36 Letter of Transmittal Corporate governance pp. 37-41 The Hon Shelley Hancock MP Financial summary - Legislative Assembly pp. 42-45 Speaker of the Legislative Assembly Parliament House Macquarie Street Appendix A - Contact details for Electorate Offices pp. 47-48 Sydney NSW 2000 Appendix B - Parliamentary supported travel p. 49 Dear Madam Speaker Appendix C - Official visitors p. 50 I am pleased to submit to you for tabling the annual report for the Department of the Legislative Assembly for the reporting year ended 30 June 2017. Appendix D - Parliamentary Friendship Groups p. 51 While the Legislative Assembly is not legislatively required to table an Appendix E - Members’ entitlements pp. 52-82 annual report, I welcome the opportunity to provide information on the performance of the Department. Appendix F - Work Health & Safety & Injury Management Report p. 83 The content of the report incorporates the requirements of the Annual Reports (Departments) Act 1985 and the Public Finance and Audit Act Appendix G - Supplementary financial information p. 84 1983, especially in regard to the Department’s operations and financial performance. Appendix H - Governance and Risk p. 85 The full financial statements for the Legislative Assembly have been published as a supplement to this annual report, and can be located on the Appendix I - Bills introduced 2016/17 pp. 86-87 Parliament’s website at: www.parliament.nsw.gov.au. I commend this report to you and thank you on behalf of your staff for your ongoing support. Yours sincerely Helen Minnican Clerk of the Legislative Assembly Annual Report 2016/17 Page 2 16 17 Speaker’s Foreword Members’ electorate offices are at the core of their representative role as a place to facilitate their service to local communities. Electorate offices are just one fundamental point of difference with our colleagues in the Legislative Council. Accordingly, electorate offices and their resourcing is a primary focus of the administration of the Legislative Assembly. With 98 offices across the state, our administration team is often met with challenges and are expected to act swiftly and professionally. One example of the professionalism shown by the Assembly’s Electorate Office Services is their action in response to the flooding of the Lismore electorate office following Cyclone Debbie on 28 March 2017. Emergency repairs were able to be completed within three weeks to enable the Member and his staff to re-open the electorate office and serve his constituents with a functioning office, whilst the more substantial refurbishment works were completed. Two personal highlights for me were the opening of a Parents’ Room and the women in Parliament exhibition A‘ Fit Place for Women - NSW Parliament’. Many Members and staff have young children. To provide supplementary support to their regular level of child care a new Parents’ Room was commissioned. It was opened on 11 May 2017 and has a range of facilities for use by both Members and staff and is one of the many initiatives of the Parliament to encourage the entry of more female Members. To commemorate a century of the involvement of women in New South Wales politics as campaigners, protestors, voters, parliamentary officers, Members, Ministers and Premiers the Parliament held an exhibition celebrating women in Parliament. At its centre was Millicent Preston Stanley, being the first female member of the Legislative Assembly. As part of the commemorations the Legislative Assembly Chamber played host to a re-enactment of the introduction of Millicent’s Guardianship of Infants Bill debated on 2 November 1926. Two publications have also been produced to acknowledge the development of female representation in our State, and a new space within the Parliament has been dedicated in honour of Millicent. The sittings of the Assembly and the work of parliamentary committees are key functions, as they are for all Parliaments. The Assembly conducted lengthy and important debates on a number of significant bills, commemorative motions and other topics. Assembly Committees continue to conduct inquiries into important and topical issues. In 2016/17 these included the point-to-point transport industry and short-term holiday lettings. As a part of the Assembly’s digital strategy, in May 2017, Committee Chairs commenced a trial of announcing committee inquiries on the Parliament’s YouTube channel. I also wish to draw the attention of Members to the ongoing work of the Legislative Assembly’s Standing Committee on Parliamentary Privilege and Ethics. It has been given a remit to review the Members’ Code of Conduct and Register of Pecuniary Interests. The committee is continuing its work by consulting widely with key stakeholders and has taken a considered approach to identifying all the issues and to undertake a thorough analysis of those issues. Six by-elections were conducted during 2016/17. One of those was under heart-breaking circumstances. Kathy Smith, the former Member for Gosford, resigned her seat on 14 February 2017 due to illness. Tragically, Kathy lost her battle with cancer on 31 May 2017. All Members and staff were saddened by her death and on behalf of the Legisaltive Assembly I extend our thoughts to her family. Finally, in February, I was very pleased to announce the appointment of Helen Minnican as Clerk of the Legislative Assembly. Since her appointment, Helen constantly gives an exceptional level of dedication to her role, providing wise and impartial counsel to Members, administering the Department of the Legislative Assembly and overseeing the proceedings of the House. I was also pleased to appoint Leslie Gonye as Deputy Clerk. Les’s credentials are not only recognised by all Members but by his peers with his election to the position of Vice President of the Australia New Zealand Association of Clerks-at-the-Table. The Hon. Shelley Hancock MP Speaker Annual Report 2016/17 Page 3 16 17 Clerk’s foreword 2016/17 his report reflects In terms of business systems, migrating the Department’s data holdings from Tthe dedication and a Lotus Notes to SharePoint software An inclusive Assembly professionalism shown platform was evaluated as the highest risk to operations. As the publisher The inaugural speeches given by Ms Cotsis, by my colleagues in of the Assembly’s record of public in February 2017, and Ms Tesch, in May meeting the demands proceedings, the Department has vast 2017, were important procedurally as for data holdings and the work involved in the first time an AUSLAN interpreter was of the parliamentary migrating and testing data in SharePoint permitted on the floor of the House to requires discipline and accuracy, and the translate each member’s speech. timetable and commitment of substantial resources. Standing Orders have been suspended on the needs of the I commend the officers from the previous occasions to permit visitors to Department of the Legislative Assembly Legislative Assembly. address the House from the floor of the who have contributed to this important Chamber, but this was the first occasion The challenges project, working closely with their that an AUSLAN interpreter was permitted colleagues in the Legislative Council and for the 2016/17 to stand on the floor of the Chamber beside the Department of Parliamentary Services. reporting period were a speaking Member. To this point, certain gains from considerable. the project have yet to be realised Achieving an inclusive, representative although the stages completed Legislative Assembly involves balancing the constraints in an historic precinct, including It was a time of significant change for indicate SharePoint’s full potential. The a nineteenth century debating Chamber, the Legislative Assembly. Within the Department looks forward to being able to with the needs of a contemporary House of Department those changes occurred in all progress projects such as the Ministerial Parliament. operational areas and impacted upon the portal, which will deliver an ‘end to end’ digital process for the submission of leadership of the organisation, and the Ms Tesch’s election to the Legislative management of each business unit. ministerial responses to questions on notice, petitions and committee reports. Assembly led to discussions on the extent to which earlier measures had made the With the retirement of the former Clerk, The ability to deliver a customised, House and the Parliament accessible to Ronda Miller, on 23 September 2016 tailored experience for regular users of individuals with limited mobility. the Department began the transition parliamentary information generated to a new leadership team. Recruitment by the Assembly, particularly members New accessibility modifications to the action to select and appoint a new and departmental staff, is high among Chamber included the addition of an access Clerk was finalised in February 2017, the Department’s strategic priorities and ramp from the Wentworth room into the with the Speaker’s recommendation holds the promise of real efficiencies Chamber, while at the Table a new lower of my appointment as Clerk and the and improvements to parliamentary profile lectern and new extendable stems appointment of Les Gonye as Deputy processes.