Leadership and Operations Handbook. 1.14.21.Pdf

Office of School Leadership

Leadership & Operations Handbook

2020 - 2021

Associate Superintendents of School Leadership Dr. Casandra [email protected] Darlene Jesonowski- [email protected] Contann [email protected] Toyia [email protected] David [email protected]

Administrative Staff Marianne Dixon, Director- [email protected] 2201 City Hall - 716-816-3024

Administrative Secretaries Jeanne Archilla- [email protected] Lori Repman- [email protected] 728 City Hall Main Telephone: 716- 813-3703 Fax: 716- 851-3882

Senior Account Clerk Typist Gladys Guzman- [email protected] 2201 City Hall 716-816-4059

TABLE OF CONTENTS

ABSENCE – ADMINISTRATORS…………………………………………………………….. ABSENCE – TEACHERS ……………………………………………………………………… 6 ABSENCE – TEACHER AIDES AND ASSISTANTS ………………………………………… 8 ACCEPTABLE USE OF SUBSTITUTE ………………………………………………………. 8 ACCEPTABLE USE POLICY – INTERNET …………………………………………………. 10 ACCESS CARDS – SWIPE CARDS …………………………………………………………... 13 ADMINISTRATOR SUBSTITUTES…………………………………………………………... 15 AESOP SUBSTITUTE CALLING SYSTEM …………………………………………………. 15 AFTER SCHOOL PROGRAMS ………………………………………………………………. 16 ANNUAL PROFESSIONAL PERFORMANCE REVIEW (APPR) – SCHOOL ADMINISTRATORS …………………………………………………………………………... 18 ANNUAL PROFESSIONAL PERFORMANCE REVIEW – TEACHERS …………………… 19 ANTI-HARASSMENT POLICY ………………………………………………………………. 19 APPLIANCE SAFETY …………………………………………………………………………. 19 ATTENDANCE – STUDENT …………………………………………………………………. 20 BED BUG PROTOCOL………………………………………………………………………… 20 BLOODBORNE PATHOGENS ……………………………………………………………….. 37 CELL PHONE POLICY (STUDENTS) ……………………………………………………….. 37 CHILD PROTECTIVE SERVICES ……………………………………………………………. 38 CLERICAL …………………………………………………………………………………… 39 CODE OF CONDUCT …………………………………………………………………………. 40 ASSOCIATE SUPERINTENDENT OF SCHOOL LEADERSHIP CONTACT INFORMATION 41 CORPORAL PUNISHMENT …………………………………………………………………… 42 CORRESPONDENCE TO THE SUPERINTENDENT ………………………………………… CRISIS TEAM …………………………………………………………………………………. 42 DATA REQUESTS ……………………………………………………………………………... 43 DEADLINES ……………………………………………………………………………………. DEFIBRILLATORS ……………………………………………………………………………. DIGNITY FOR ALL STUDENTS ACT……………………………………………………………………. 43 DOCUMENT LIBRARY ……………………………………………………………………….. 44 EARLY RELEASE ……………………………………………………………………………… ELOPEMENT …………………………………………………………………………………… 45 EMERGENCY PLANS …………………………………………………………………………. EMERGENCY CARE GUIDELINES (STUDENT) ……………. ……………………………... 45 EMERGENCY SCHOOL CLOSING …………………………………………………………… EMPCENTER PAYROLL ……………………………………………………………………... 47 EXTRA ACTIVITY PASSES...... 48 EXTRA HELP (SEE VACANCIES) …………………………………………………………… 48 FERPA NOTIFICATION ……………………………………………………………………….. 49 FIELD TRIPS/STUDENT TRAVEL POLICY ………………………………………………….. 49 FIRE DRILLS/LOCKDOWN REPORTING ……………………………………………………. 52 FIRST DAY/FIRST WEEK ACTIVITIES ……………………………………………………. 53 FLAG DISPLAY ………………………………………………………………………………… FOOD SNACK SALES ………………………………………………………………………….. 62 GRANTS …………………………………………………………………………………………. 64

GRADE REPORTING TIMELINE……………………………………………………………….. 63 GUIDELINES FOR PROFESSIONAL REFERENCE………………………………………….. 56 HOMELESS EDUCATION PROGRAM ………………………………………………………. 56 INFECTIOUS DISEASES ……………………………………………………………………… 65 IMMUNIZATIONS …………………………………………………………………………….. INCIDENT REPORTS/SAFETY AND SECURITY ………………………………………….. INFINITE CAMPUS……………………………………………………………………………. 58 JUDICIAL SUBPEONAS ………………………………………………………………………. 67 LAPTOP POLICIES ………………………………………………………………………….. 68 LETTERS OF COUNSEL – PROGRESSIVE DISCIPLINE ………………………………….. 69 LIBRARY ………………………………………………………………………………………. 71 LOST OR STOLEN PROPERTY ……………………………………………………………… 72 MANDATED REPORTING (CHILD ABUSE) ………………………………………………. 72 MARK REPORTING TIMELINE …………………………………………………………… 64 MEDIA POLICY ………………………………………………………………………………. 73 MEDICAL LEAVE INSTRUCTION PROGRAM……………………………………………………... 65 MEDICAL RELEASE - RETURN TO WORK REQUIREMENTS ………………………….. 74 MEETINGS – OFFICE OF SCHOOL LEADERSHIP ………………………………………… 74 NOTIFICATIONS TO SCHOOLS …………………………………………………………….. 75 OVERAGES ……………………………………………………………………………………. PACKING ……………………………………………………………………………………… 76 PARENT GROUPS ………………………………………………………………………… 69 PAYROLL………………………………………………………………………………………. 69 PERSONAL LEAVE DAYS ………………………………………………………………….. 77 PLANT DEPARTMENT………………………………………………………………………………………. 71 PREGNANT AND PARENTING TEEN…………………………………………………………………. 76 PRE-KINDERGARTEN ORIENTATION ……………………………………………………. PROCEDURE TO ADDRESS OFF-CAMPUS CRIMINAL STUDENT BEHAVIOR ……… 76 PROFESSIONAL GROWTH SYSTEM ………………………………………………………. 86 PUBLIC RELATIONS ………………………………………………………………………… 89 RECESS ……………………………………………………………………………………….. 79 REQUEST FOR RECORDS ………………………………………………………………….. 91 REGISTRATION OF STUDENTS ……………………………………………………………. 91 RESEARCH ………………………………………………………………………………….. RESIGNATION – TEACHERS ………………………………………………………………. 93 SAFETY DRILLS …………………………………………………………………………….. SAFETY AND SECURITY (SEE ALSO INCIDENT REPORTS) ………………………….. 93 SCHEDULING EVENTS FOR SCHOOL ADMINISTRATORS ……………………………. 94 SCHOOL COMPREHENSIVE EDUCATION PLANS (SCEP)……………………….……… 84 SCHOOL CONFIGURATIONS ………………………………………………………….. 85 SCHOOL RECORDS REQUESTS ………………………………………………………….. 96 SEPTEMBER 11TH REMEMBERANCE DAY ………………………………………………. 86 SEXUAL HARASSMENT POLICY - SEE ANTI-HARASSMENT POLICY ………………. 96 SICK DAYS ………………………………………………………………………………….. 96 SIX DAY CYCLE ……………………………………………………………………………… 96 SPECIALS ……………………………………………………………………………………… 97 SUBSTITUTE TEACHERS AND SUBSTITUTE ADMINISTRATORS – SEE AESOP SUBSTITUTE CALLING SYSTEM …………………………………………………………… 98 SPECIAL EDUCATION TEACHERS – SUBSTITUE COVERAGE ………………………… 98

STUDENT DISMISSAL PRECAUTIONS………………………………………………………………… 89 STUDENT EARLY RELEASE FORM ………………………………………………………………… 90-91 STUDENT GENDER IDENTITY……………………………………………………………………………. 92 SUBSTITUTE TEACHER EXCLUSION PROCESS …………………………………… 93 SUSPENSIONS – STUDENT ………………………………………………………………… 93 SWIMMING POOLS …… ……………………………………………………………………. 93 TEMPORARY TEACHERS (SEE VACANT POSITIONS)…………………………… …….. 94 TEST SECURITY/PROTOCOL………………………………………………………………… 94 TRANSFERS - TEACHERS…………………………………………………………………….. 94 UNIFORMS……………………………………………………………………………………… 94 VACANCIES - EXTRA HELP …………………………………………………………………. 94 VACATION GUIDELINES - ADMINISTRATORS ……………………………………….. 94-95 VACANT POSITIONS…………………………………………………………………………... 96 WORKING PAPERS ……………………………………………………………………………. 97

APPENDIX EMERGENCY/CRITICAL SITUATIONS- WHO TO CALL…………………………………. 98 DASA INCIDENT REPORT DIRECTIONS FOR PARENT ENGAGEMENT PORTAL

ABSENCE - ADMINISTRATORS

General: A full-day substitute is hired when an administrator who qualifies for a substitute is absent for a full-day, taking a vacation, sick day, personal leave day, or Board Business day.

A half-day substitute is hired when an administrator who qualifies for a substitute is absent for a half-day, taking a vacation, sick day, personal leave day, or Board Business day.

Teachers in your school with administrative credentials may substitute for school administrators. To properly document this, the administrator should enter the absence in AESOP and mark “no substitute needed.” The teacher would then enter the day in AESOP as Board Business, and in the notes section write, “Substituting for [insert name of school administrator].”

Reporting Absences: Each time a Principal leaves his/her building during the work day or is out of the building; sick, professional development, or board business, he/she must report the absence to the Office of School Leadership (vacation and personal leave are pre-approved and are not required to be called in). When you call OSL (Lori or Jeanne 816-3703), please provide the following information: your name, time of absence, reason for absence, and the person left in charge of the school. The morning of, the absence the school should call to report the absence. Whomever is in charge is responsible for calling OSL.

Credentials of Substitute Administrators: Please be advised that when staffing substitute administrators, the New York State Education Department requires that every school building be staffed with an administrator holding appropriate certification. Every school at all times must have a person in charge that holds at least SAS/SBL certification.

In the case of administrator absences in schools with only one administrator, the person selected to replace the Principal must hold SAS/SBL or SDA/SDBL certification. In schools with more than one administrator, the first choice must be a person with said credentials. You must never leave an uncertified administrator in charge of the school. Please contact the Sub Desk (816-3515) for an up-to-date listing of all approved substitutes with School Administrator certification.

Sick Leave, Personal Leave, or Board Business: Submit an Application for Short-Term Absence/Leave from Regular Duty to your lead Associate Superintendent of School Leadership each time you are absent due to personal leave, sick leave, or Board business. This includes absences related to an approved field trip.

Below are vacation guidelines for principals and assistant principals, developed to provide the smooth operation of all schools in the 2020 – 2021 school year:

1. All vacation requests must be submitted to your Associate Superintendent of School Leadership, designee of the Superintendent, and cc’ed to Lori Repman and Jeanne Archilla on the Vacation Request Form for School Administrators, available in the Office of School Leadership Document Library in the section, “Forms”. 4

2. Administrators are strongly encouraged to schedule 10-15 allotted vacation days during the summer. Vacations scheduled during the summer must be concluded by one full week prior to the opening of school (see #3 below).

3. Vacation days cannot be taken the week preceding the opening of school (August 24 – August 31, 2020).

4. Vacation days cannot be taken the first three weeks (September 1– 22, 2020) or the last two weeks (June 14 – 25, 2021) of the school year.

5. Vacation days cannot be taken during testing or test correction periods (September 2020– June 2021). Please do not make vacation plans before the assessment calendar is released; without exception, all school administrators must be present during testing and correction periods.

6. Vacation days cannot exceed five consecutive business days or five business days in any given month during the school year (September 2020 – June 2021).

7. Vacation days cannot be combined with personal days if the combination exceeds five consecutive business days (September 2020 – June 2021).

8. Principals and assistant principals in the same school cannot take vacations during the same period of time (September 2020 – June 2021).

9. Administrators must schedule administrative coverage for their school during the requested vacation period prior to any vacation request. Administrators shall indicate on the Vacation Request Forms the person that shall function as administrative coverage during the requested vacation period.

Upon timely, written request, as stated above, your Associate Superintendent of School Leadership (designee of the Superintendent) shall provide written notification of approval or denial of the administrator’s vacation request. A vacation request may be denied for the reasons stated above and for other reasons that dictate denial as determined by your Associate Superintendent of School Leadership; likewise, consideration for approval may be given to special circumstances. If a vacation request is denied, your Associate Superintendent of School Leadership will provide an explanation for this denial in the written notification to the administrator.

Please contact your Associate Superintendent of School Leadership if you have questions or concerns. Thank you for your cooperation.

With EmpCenter now in place, please be advised of the following:

Vacation requests should continue to be submitted using the Vacation Request Form – Principal & AP and forwarded to the Office of School Leadership, as has been our past practice. There are no changes to this process. Upon receipt of the approved form, during the school year, your clerk enters the absence in Aesop and it will populate EmpCenter.

During the summer months, upon receipt of the approved form, your clerk enters the absence in EmpCenter.

Personal, sick, and board business/union time off should continue to be submitted using the Personal Leave Form found in the Policies and Procedures Document Library, as has been our past practice. There are no changes to this process. Upon receipt of the approved form, during the school year, your clerk enters the absence in Aesop and it will populate EmpCenter. During the summer months, upon receipt of the approved form, your clerk enters the absence in EmpCenter.

For all other absences, or if a form was not submitted for the aforementioned types of leave, you are required to notify the Office of School Leadership of the absence, as has been our past practice. There are no changes to this process. Upon notification from you, during the school year, your clerk enters the absence in AESOP and it will populate EmpCenter. During the summer months, upon notification from you, your clerk enters the absence in EmpCenter.

*PLEASE NOTE vacation and/or time off requests will not be honored or approved by the Office of School Leadership via EmpCenter.

As indicated on page 5 of the Leadership and Operations Handbook, any and all absences during the work day, including any time you leave the building for any reason, must be reported to the Office of School Leadership (816-3703).

Also, if you have submitted a time off request (vacation, personal, sick, Board Business) and do not take that day off, you must call the Office of School Leadership to rescind same.

This will assist the Associate Superintendents of School Leadership in completing EmpCenter payroll to ensure that your time and attendance is accurate.

ABSENCE – TEACHERS

General: A full-day substitute teacher is hired when a teacher who qualifies for a substitute teacher is absent for a full-day, taking a sick day, personal leave day, or Board Business day.

A half-day substitute teacher is hired when a teacher who qualifies for a substitute teacher is absent for a half-day, taking a sick day, personal leave day, or Board Business day.

Annual Reviews: Substitute teachers may be hired for special education teachers to complete Annual Reviews. Administrators are encouraged to plan multiple Annual Reviews on the same day to maximize the use of substitute teachers. A substitute teacher may also be hired for a general education teacher to attend Annual Review meetings.

Cancer Screening: Substitute teachers may be hired for female teachers to participate in breast cancer screening and male teachers to participate in prostate cancer screening for one-half day per year with no charge to the teacher. 6

Committee on Special Education Meetings: A substitute teacher may be hired for general education and special education teachers to attend Committee on Special Education (CSE) meetings: Initial, Program Review, Re- evaluation, or Declassification and District hearings.

Field Trips: Substitute teachers are permitted for extra help for teachers who are on short-term field trips. A substitute teacher may be hired for a teacher who is on a long-term field trip, provided that approval is obtained prior to the field trip from your Associate Superintendent of School Leadership.

Formal Suspension Hearings: Substitute teachers may be hired for general and special education teachers who are attending a formal suspension hearing.

Individual Education Plan Writing: Substitute teachers may be hired for special education teachers to update Individual Education Plans (IEPs). Administrators are encouraged to plan for a teacher to update multiple IEPs on the same day to maximize the use of substitute teachers.

Long-term Substitutes: In compliance with Federal and State guidelines, all long-term substitute teachers (more than five days) must be certified in the area to which they are assigned to teach.

Professional Learning Opportunities: A substitute teacher may be hired for a teacher who is attending approved professional learning opportunities (Board Business) in the District, provided that an approved fund number has been entered into AESOP. When entering an absence, the corresponding “Accounting (Acc.) Code” must be chosen.

Substitute teachers may be hired for teachers who are attending professional learning opportunities (Board Business) outside of the District, provided an approved personal leave form has been completed and approved by your Associate Superintendent of School Leadership. An approved fund number must be written on the personal leave form under Other on the upper right-hand side of the personal leave form.

Testing Accommodations: A substitute teacher may be hired when special education testing accommodations are needed (and cannot be provided with the existing faculty and staff in the school), provided prior approval has been obtained from your Associate Superintendent of School Leadership.

Other: All other situations must be approved by your Associate Superintendent of School Leadership.

For directions on entering each of these scenarios into AESOP, please refer to the memorandum titled, “Use of Substitutes for Teachers & Administrators,” which is located in the Substitute section of the Office of School Leadership Document Library.

ABSENCE – TEACHER AIDES AND ASSISTANTS

General: A full-day substitute is hired when a teacher aide or assistant who qualifies for a substitute is absent for a full-day.

A half-day substitute is hired when a teacher aide or assistant who qualifies for a substitute is absent for a half-day.

ACCEPTABLE USE OF SUBSTITUTES

All absences must be recorded in AESOP, regardless of whether a substitute is needed or not. The following school employee groups are entitled to receive a substitute in their absence:

• Teachers – sometimes eligible (see chart below) • Teacher aides – always eligible • Teacher assistants – always eligible • School Administrators – Principals eligible, Assistant Principals eligible

APPROVED GUIDE TO BE USED WHEN HIRING SUBSTITUTE TEACHERS PRE-KINDERGARTEN – GRADE 8

CLASSROOM TEACHERS SUBSTITUTE AUTHORIZED Pre-Kindergarten Yes Kindergarten Yes Grade 1 Yes Grade 2 Yes Grade 3 Yes Grade 4 Yes Grade 5 Yes Grade 6 Yes Grade 7 & 8 English Yes Grade 7 & 8 Mathematics Yes Grade 7 & 8 Science Yes Grade 7 & 8 Social Studies Yes

SPECIAL ED. TEACHERS SUBSTITUTE AUTHORIZED Consultant Teacher Yes Educational Tester No Hearing Impaired Yes Psychologist No Resource Teacher Yes School Counselor No 8

Self-Contained Teacher Yes Social Worker No Speech (Yes, but arranged by Special Ed. Dept. only)

SPECIAL AREA TEACHERS SUBSTITUTE AUTHORIZED Art Yes Attendance No English as a Second Language Yes Gifted and Talented Resource Yes Home & Careers Yes Instructional Coach No Instructional Technology Coach No Languages Other than English Yes Librarian No Literacy Coach No Mathematics Coach No Music Yes Physical Education/Health Yes Program Coordinator No School Counselor No Technology (Design) Yes Title I Guidance No Title I Mathematics Yes Title I Reading Yes

APPROVED GUIDE TO BE USED WHEN HIRING SUBSTITUTE TEACHERS GRADES 9 – 12

SUBJECT AREA TEACHERS SUBSTITUTE AUTHORIZED Business Yes Career and Technical Education Yes English Yes Math Yes Science Yes Social Studies Yes

SPECIAL EDUCATION SUBSTITUTE AUTHORIZED TEACHERS Consultant Teacher Yes Educational Tester No Hearing Impaired Yes Psychologist No (may be approved for long term absences)

Resource Teacher Yes School Counselor No Self-Contained Teacher Yes Social Worker No (may be approved for long term absences) Speech (Yes, but arranged by Special Ed. Dept. only)

SPECIAL AREA TEACHERS SUBSTITUTE AUTHORIZED Art Yes Attendance No English as a Second Language Yes Gifted and Talented Resource Yes Health Yes Instructional Coach No Instructional Technology Coach No Languages Other than English Yes Librarian No Literacy Coach No Mathematics Coach No Music Yes Physical Education Yes Program Coordinator No School Counselor No Title I Guidance No Title I Mathematics Yes Title I Reading Yes

ACCEPTABLE USE POLICY – INTERNET

The Acceptable Use Policy (AUP) for students can be found on the Information Technology web site.

The following AUP is for staff :

The following AUP is for employees and third parties:

Purpose This policy describes the requirements of users regarding the acceptable use of information technology in the Buffalo Public School System. The Buffalo Public School System makes available a variety of technological resources to support learning and enhance instruction. The goal of the Buffalo Public School System is to provide access to information technology to facilitate resource sharing, innovative instructional opportunities, and communication. The users of Buffalo Public School Information Technology assume certain responsibilities and agree to abide by the rules and regulation listed below, including the use of technology in an ethical manner and under applicable legal provisions.

In accordance with the Child Internet Protection Act (CIPA), Internet activity on Buffalo Public School System networks is electronically filtered and monitored. Access to Internet sites and services is filtered to prevent access to inappropriate content (i.e. pornography, 10

P2P networks, hate groups, violence, illegal activities, extremist groups and cults, online advertising, etc.) to the highest degree possible. Internet activity is logged and monitored, in accordance with Federal Communications Commission (FCC) for participation in the federal E- rate program, to help assure the safety and security of students and staff.

Scope This policy applies to all non-student users including full-time and part-time employees, temporary workers, volunteers, contractors, consultants, vendors, auditors, and others engaged to perform work for or on behalf of the Buffalo Public School System.

Definitions Information system – A network, server, desktop computer, laptop, personal digital assistant (PDA), peripheral, printer, electronic media, electronic messaging system, program, database, or related hardware or software that is owned, developed, managed, operated, maintained, or used by the Buffalo Public School System Sensitive information – Private information such as health, financial, student, and personnel data that is protected by law from public disclosure or unauthorized access, and other information for which protection is required based on confidentiality agreements, policies, or similar requirements. User – An individual who uses a Buffalo Public School System information system and/or electronically accesses, views, creates, processes, modifies, stores, or transmits Buffalo Public School System information. Other Networks – Other school districts network (i.e. Erie 1 BOCES), vendor networks and/or web programs.

Policy Users will use Buffalo Public School System information systems for authorized purposes only. The Buffalo Public School System monitors its information systems and has put into place processes and controls to safeguard the information stored, transmitted, and displayed on its information systems. The information systems are the property of the Buffalo Public School System and users should have no expectation of privacy.

Users are expected to:

Respect the privacy of others and security of the Buffalo Public Schools System. • Users will use only the login credentials (i.e., user IDs) issued to them by the Buffalo Public School System. • Users will not share the passwords provided or assigned to them with other individuals. • Users will not try to learn passwords of other users or information system administrators. • Users will not access, store, or cause to be transmitted offensive, hateful, harassing, insulting, false or defamatory, sexually explicit, obscene, or otherwise inappropriate information via Buffalo Public School System information systems. • Users will not use information systems in a way that will preempt the work activities or duties of others.

Respect the legal protections to programs and data provided by copyright and license. • Users will not copy, download, install, or distribute licensed software in violation of copyright laws or licensing agreements. • Users will use copyrighted materials in accordance with the “fair use” doctrine (Title 17 USC § 107) and will not copy, distribute, or transmit a third party’s information in violation of copyright laws.

Respect the integrity of Buffalo Public School System information systems and other networks to which the district is connected. • Users must not conceal their identity when using the Buffalo Public Schools System, except when the option of anonymous access is explicitly authorized. • Users will not install on or connect to Buffalo Public School System information systems any personally-owned or a third party’s software, computer equipment, peripheral, or network connection without authorization. Users may use a personally- owned computer to connect to Buffalo Public School System information systems made available for access via the Internet; however, users will not store Buffalo Public School System information on any such system without authorization. • Users will not bypass any security system or feature put in place to protect, monitor, or restrict access to information or Buffalo Public School System information systems (e.g., using a proxy server to access a web site blocked by Buffalo Public School System content filters). • Users will not create, download, install, or use software or equipment to test the weaknesses of, infiltrate, circumvent, provide “back door” access to, or cause damage to information systems. • Users will not remove or make modifications to information systems, or copy or make changes to system configuration files, without authorization. • Users will not use unauthorized software, devices, or settings (e.g., disabling remote access or installing an unauthorized encryption program) to prevent authorized individuals from accessing information or information systems.

Use Buffalo Public School System information systems for authorized purposes only. • Users will not attempt to gain unauthorized access to, disrupt, interfere with, or destroy information or information systems. • Users will not use Buffalo Public School System information systems for unauthorized purposes including but not limited to: playing games unrelated to academic activities; personal business endeavors; illegal purposes or activities in violation of civil or criminal laws at the federal, state, or local levels (e.g. promoting a pyramid scheme, distributing illegal obscenity, infringing copyrights, making bomb threats, solicitation or lobbying activities, discriminatory activities, receiving, transmitting, or possessing child pornography); or other activities prohibited by Buffalo Public School System policy. • Users will limit incidental personal use not related to work. Incidental personal use is permitted only during duty-free time and only if the use has no tangible impact on the

function of Buffalo Public School System information systems and the use otherwise conforms to the requirements of this policy. • Users will not waste information system resources including computer processing time and storage, network capacity, and information technology supplies provided by the Buffalo Public School System (e.g., storing large amounts of music, video or picture files, downloading music, video, and picture files, playing computer games, sending or receiving large amounts of non-work related emails, etc.)

Protect Buffalo Public School System information from loss, theft, unauthorized disclosure, or unauthorized use. • Users will not share or enable unauthorized individuals to access private information of the Buffalo Public School System including but not limited to sensitive information related to students and employees. • Users will not transfer or transmit sensitive information to another individual without explicit authorization. When authorized, users will apply appropriate safeguards to prevent unauthorized access to the information. • Users will not share information with other individuals that could allow those individuals to gain unauthorized access to information systems of the Buffalo Public Schools System. • Users will not use personal electronic messaging accounts not provided by Buffalo Public School System for any official Buffalo Public School System communication. • Users will take appropriate precautions to safeguard the information and information systems assigned to them, on and off Buffalo Public School System premises, to prevent loss, theft, damage, or unauthorized use. • Users will promptly report any known or suspected loss, theft, unauthorized disclosure, or unauthorized access to the Information Technology Help Desk. • Users aware of an alleged violation of the AUP, who may or may not have been harmed by the alleged violation, may report the matter to the Director of Information Technology.

Sanctions A violation of Buffalo Public School System policy may lead to corrective action pursuant to the provisions of applicable contracts and/or agreements. Under certain circumstances, violations of Buffalo Public School System policy may give rise to civil and/or criminal liability. Users may be subject to criminal prosecution, civil liability, or both for the unlawful use of any IT resource outside the jurisdiction of the Buffalo Public Schools System. The Buffalo Public School System may also pursue legal action as deemed appropriate against individuals for unauthorized access, use, or destruction of information assets or for any use which violates copyrights or licensing laws, regulations, or contracts. Users whose access privileges are revoked, suspended or limited as a consequence of a violation of this policy may appeal or request reconsideration of any imposed disciplinary action in accordance with the formal appeals provisions of the relevant disciplinary authority and/or provisions of applicable contracts.

ACCESS CARDS- SWIPE CARDS COVID-19 Access/Swipe Card Procedures: 13

The Service Center is practicing social distancing and is closed to visitors.

If you’re a new employee (assigned in a school building), you need to request an access card to your building by submitting your name and employee i.d. number to the School Clerk who will then submit the information to Todd Beaver who will come to your school to take your picture (in your classroom – social distancing enforced). It would be helpful if the School Clerk submits more than one name at a time so Mr. Beaver isn’t running ragged.

If you’re a current employee who needs a new card due to a name change, loss of card or new location, you need to submit a work order in SchoolDude. Click on Security icon, fill in the information and the security word is bpsworks. Your new card will then be ponied to your office location when it is completed.

Regular Procedures:

Information for getting a door swipe access card replaced, a location changed, or issued to a newly hired school staff member is as follows:

Replacement cards: In the event that a card is no longer working or lost, please request a new card from the building engineer. The engineer will put in a work order to replace the card and obtain a replacement card. In the event that the lost card is found, please return the old card to the engineer. The old card will no longer work and will be destroyed by the building engineer.

If you have access card issues during the school year, see the building engineer and he/she will put in the work order for the card to be corrected or replaced.

Location change: Talk to your engineer or put in a school dude work order via the Security Icon.

Newly hired school staff members: In the event that you have a newly hired employee, they will need to have a photo taken at 64 Bailey Ave, Buffalo 14220 (2nd floor). This is the yellow brick building across from the Service Center and next to Iron Mountain on Bailey Ave near Abbott and South Park. This is done by attending the Thursday after school hours 3pm-5pm – No Exceptions. During summer, make appointment by calling 816-3535. You must have a MUNIS ID number to get a card as an employee.

New employees must complete an Access Card Application, available in the Office of School Leadership Document Library in the section, Forms. The form will need to be brought with them when they have their photo taken. The form should be signed by the school engineer and principal. The schedule for having their photo taken is listed below. Access cards will be processed beginning August 26th - September 5th from 3pm-5pm; thereafter, the access cards will be processed beginning September 13th from 3:00-5:00 PM. Photos are taken and cards are made on Thursdays starting September 13th from 3pm to 5pm, with the exception of a school holiday or break.

Please note - Buildings re-opening after reconstruction: If you are at a building reopening after reconstruction or a new installation, Card Access Department at 64 Bailey Ave will make arrangements with the principal and engineer to come to the building and take the photos for your cards. Employees should not come to Bailey Ave. for a card.

If you have any questions or concerns, please contact the Card Access Department, John Waterhouse at 64 Bailey Ave at 816-3535 or 816-3612. Please do not leave messages.

ADMINISTRATOR SUBSTITUTES

To support building the capacity of our future school leaders, opportunities to provide coverage for an administrator is only available to those teachers who hold NYS certification. The Subdesk is unable to approve requests for substitute teachers to replace classroom teachers if that classroom teacher does not hold current NYS Administrator certification. If there are no teachers in your building that hold NYS Administrator certification, you must utilize a per diem substitute administrator during the time in which you are away from your building.

AESOP SUBSTITUTE CALLING SYSTEM

The purpose of AESOP is to centralize the process of substitute placements for teachers, teacher aides/assistants, and administrators. Using a single centralized process will streamline the substitute payroll, create a reporting system to analyze real-time absence reports, and allow substitutes to proactively "shop" for available jobs District-wide.

AESOP will also require that administrators, teachers, and teacher aides/assistants submit their own leave time. After administrators, teacher, or teacher aide/assistant leave is entered into the system, the job will be posted on the internet and AESOP will begin making outbound telephone calls to substitutes four days before the start of the job. This change was made in an effort to take the burden of outbound telephone calls and scheduling of leave time by school administrators.

All schools must use AESOP for reporting absences for administrators, teachers, and teacher aides/assistants.

All schools are responsible for reconciling absences in AESOP, by 12:00 p.m. daily.

AESOP Contact Information: If you need assistance with AESOP or securing a substitute, notify the sub desk @ [email protected] . In the event of an emergency, call 816-3515. A Human Resources representative will be available at this telephone number from 8:00 am to 4:00 pm.

For additional information regarding AESOP, please refer to the AESOP Handbook, available in the Office of School Leadership Document Library in the section, AESOP.

AFTER SCHOOL PROGRAMS Due to the COVID-19 Pandemic there has been no determination for the start of the 2020- 2021 academic year. All administrative positions in after school programs must be filled in the following order: 1. Principal in the school with the after school program 2. Assistant principal in the school with the after school program (filled in seniority order) 3. All elementary principals for elementary schools, all secondary principals for secondary schools (filled in seniority order) 4. All elementary assistant principals for elementary schools, all secondary assistant principals for secondary schools (filled in seniority order) 5. BCSA Central Office administrators (filled in seniority order)

Programming • The after school program will begin on October 16, 2019 to May 21, 2020 for district-run programs. If your school has a 21st Century grant or Extended School Day (ESD) grant work with your partner to identify the end date. • All no program dates should be identified in the beginning of the school year. Dates can be submitted by August 23, 2019 to Elizabeth Campion ([email protected]). All no program dates will be reviewed by your Associate Superintendent. No program dates will be shared with transportation and food service. If you need to cancel after school programming, please follow the district protocol (see protocol below).

Program Cancellation Policy

Establishing “No Programming” Dates: ELT Team (school administrator and site facilitator) meet no later than the first week in September to establish and finalize the school specific list of “No Programming Dates.” ELT Department will provide a list of full District “No Programming Dates” and circulate it to school administrators, transportation, community-based partners and site facilitators by August 1st.

Submission of “No Programming” Dates: All “no programming” dates due to staff meetings, Title I nights, parent/teacher conferences or community partner conflicts must be sent to the Director of Extended Learning Time (ELT) by the second Friday in September to be reviewed and approved by your Associate Superintendent. After “no programming” dates are approved, school administrators, site facilitators, food service, and transportation will receive a copy. The after-school transportation run for those dates will be cancelled. The principal must remind parents/guardians of “no programming” dates by sending both a School Messenger alert and a written notice home one week prior and one day prior to the “no programming” date. Be sure to update any calendars and dates on the school website. Request for an Additional “No Programming” Date After September Deadline Has Passed: (ex. Forgot to submit, additional school activity added to calendar) 16

The procedure outlined below must be followed to request an additional day of “no programming.” All requests for additional dates must be submitted at least two weeks in advance of the proposed cancellation date. Building administrators do not have the authority to cancel without the permission of the Superintendent or his designee, your Associate Superintendent for Leadership. 1) The school administrator will contact the Director of ELT to communicate the request to cancel the after-school program. The Superintendent or his designee will approve or deny the request. 2) If the request is approved, the Director of ELT will contact Transportation to cancel after school bussing for the requested day. 3) The Director of ELT will contact the building administrator to communicate approval. 4) The school administrator will notify site facilitator of the approval. 5) Principals must remind parents/guardians of “no programming” dates by sending both a School Messenger alert and a written notice home one week prior and one day prior to the “no programming” date. Be sure to update any calendars and dates on the school website.

Individual Building Emergency Cancellation: (ex. Building failure) The procedure outlined below will be followed if an extenuating circumstance warrants an emergency cancellation of programming for an individual building. Building administrators do not have the authority to cancel without the permission of the Superintendent or his designee, your Associate Superintendent for Leadership. Building administrators must contact the Director of ELT to initiate the process of canceling after school on behalf of a community-based organization (CBO). 1) The school administrator will contact the Director of ELT to communicate the request to cancel the after-school program. The Superintendent or his designee will approve or deny the request. 2) If the request is approved, the Director of ELT will contact Transportation to cancel bussing. There is no need for the building administrator or CBO to contact Transportation. 3) The Director of ELT will contact the principal or designee regarding the Superintendent’s decision. The building administrator can then make an announcement to students, staff and CBO staff. 4) The building administrator will proceed with a School Messenger call. 5) The ELT team is responsible for contacting parents/guardians of students who are enrolled in the after-school program. 6) The site facilitator is responsible for contacting all vendors scheduled for that day.

District Emergency Cancellation: (ex. Inclement weather)

The procedure outlined below will be followed in the event a decision has been made to cancel the after-school program district-wide: 1) A decision to cancel after school activities is made by the Superintendent. 2) A School Messenger call will be sent to all parents/guardians by Central Office. Central Office will send out additional alerts on the District website and various social media outlets. 3) The building administrator will make an announcement to alert students, staff, and CBO staff. 4) The school is responsible for contacting parents/guardians of students who are enrolled in the after-school program. 5) The site facilitator is responsible for contacting all vendors scheduled for that day.

If schools are not successful contacting parents/guardians before regular dismissal, administration must remain in supervision of child(ren). Do not send students home on regular dismissal buses without verified contact. Administrator Emergency If a building administrator has an emergency and is unable to work the after-school program, contact the Director of ELT to post for the position and inform the site facilitator of the plan for administrative coverage. Reminder: Do not contact Transportation or the terminal directly to cancel programming. After school programs will begin the Wednesday after Columbus Day.

Teacher Recruitment • Schools must recruit teachers from their building by posting an internal recruitment bulletin. After-school teacher bulletins are posted at the building level for 10 days. Postings should be by subject areas with certification specified. Therefore, a separate posting should go up for ELA, Social Studies, Math, SPED, etc. as needed. District seniority is followed. • If there is insufficient response to the building level posting, then Human Resources will post district wide by subject area and opportunities will be extended based on district-wide seniority.

Student Registration Forms • Student registration forms are located on the after-school department page. Registration form can be altered if needed. Students recruited for after school should be based on the highest need using previously collected data.

Transportation Transportation excel spreadsheets are due ______by 4:00 p.m. to Cheryl Kennedy ([email protected]) and Robin Craddock ([email protected]).

ANNUAL PROFESSIONAL PERFORMANCE REVIEW (APPR)- ADMINISTRATORS

Please direct questions to Ebony Bullock.

ANNUAL PROFESSIONAL PERFORMANCE REVIEW (APPR) – TEACHERS

Please direct questions to Laura Samulski-Peters.

ANTI-HARRASSMENT POLICY

As stated in the Buffalo Public School Policy and Procedure, Number 3420, the Buffalo Public School District is committed to maintaining a learning and working environment free from the unlawful harassment or retaliation based on race, color, religion (creed), national origin, marital or veteran status, age, sex/gender, sexual orientation, and/or disability.

Any unlawful harassment or retaliation of a student or employee by a member of the school community is a violation of this policy.

The Buffalo Public School District will act thoroughly and promptly to investigate all complaints; either formal or informal, verbal or written; of unlawful harassment based on race, color, religion (creed), national origin, marital or veteran status, age, sex/gender, sexual orientation, and/or disability. The Buffalo Public School District will discipline or take appropriate corrective action against any member of the school community who is found to have violated this policy.

For the complete policy, go to the Policies and Procedures Document Library. Click on “Approved Board Policy”, next click “3000 - Community Relations”, and scroll down to section 4.2, 3420, to find the complete Buffalo Public School District Anti-Harassment Policy or CLICK HERE.

APPLIANCE SAFETY

The use of electrical equipment and appliances in classrooms can create potential safety hazards related to fire, overloading of electrical systems, and injury to individuals. The following is a list of safety measures that need to be followed for the use of appliances in classrooms:

• Refrigerators and microwaves are permitted. However, they must be plugged directly into a wall socket or a separate surge protector power strip. • Plugging a power strip into another (piggybacking) is not allowed. • Extension cords may not be used to power items that are in continuous use, such as refrigerators or microwaves. Extension cords may not be extended through walls, ceilings or floors or under doors, carpets or other floor coverings. • Electrical Appliances should be Underwriter’s Laboratory listed and in good operating condition. Any damaged appliances, including frayed electrical wiring or cords must be removed. • Due to the potential for student injury, coffee makers are not allowed in classrooms. Please restrict them to faculty lounges, and break areas. Special programs that require use of coffeemakers such as Home and Career classes or Life Skill Training classes are exempt, but must provide the necessary adult supervision. • Electric fry pans, hot plates, hot pots, toasters and toaster ovens are not allowed in 19

classrooms or offices. Candles and open flames are not allowed. This does not include the gas or electric burners in science labs or technology rooms, Home and Career rooms, Life Skills Training classes, and kitchen cooking facilities. • The Fire Inspector has the authority to take appropriate action to correct or abate any situation that is considered a fire hazard.

ATTENDANCE – STUDENT

Please direct any attendance questions or concerns to Martha Younger, Director, Guidance and Counseling at 816-3702 (office), [email protected] (email).

BED BUG PROTOCOL

Buffalo Public Schools Bed Bug Protocol

Bed bugs are small, flattened, insects that feed on human blood, usually while people sleep. Adult bed bugs are about ¼ inch (size of an apple seed), reddish brown with oval bodies. Immature bed bugs (nymphs) look like bed bugs but are smaller and lighter in color. Bed bugs are not known to transmit disease, but their bite may develop into a rash that can cause itching, irritation, anxiety, and sleeplessness. Bites may be found on exposed bits of skin (face, neck, hands, arms, and legs).

Infestations in schools are uncommon. Bed bugs do not fly or jump but crawl on various surfaces. They usually don’t travel more that 15-20 feet from where they feed and are mostly found in areas where people sleep (in and around bedding, mattresses, and furniture), close to where they would feed at night. However, they can hitchhike from one place to another in backpacks, clothing, luggage, used furniture, books and other items. The original source of bed bugs cannot be determined as bed bugs may be found in many places including hotels, airplanes, shopping malls, and movie theaters. It is important to remain vigilant for bed bugs in the school. The sooner the presence of a bed bug(s) is detected, the easier it will be to control, and prevent them from spreading to other areas.

BED BUG INFORMATION At the beginning of each school year, within a month of the start of school, a general letter will be distributed to staff and parents informing them about bed bugs, the BPS Bed Bug Protocol, and what can be done to prevent the spread of bed bugs. The letter and additional Information will be posted on the District website. This protocol will be reviewed at least annually by the Director of Safety and Health, the Director of Plant Operations, the Director of Health Related Services, and the Associate Superintendents of School Leadership and will be updated as necessary. Notices of updates will be communicated on the District website.

BED BUG RESPONSE

If a bed bug is found in a classroom

1. Note the location where the bed bug was found and immediately notify the building custodial engineer. Building Principal will be notified 2. If possible, collect the bed bug (intact) and place in a container or sealed plastic bag and give it to the engineer for identification by the pest management company. 20

3. The Engineer will call in the sighting and provide location where the bed bug was found 4. The pest management company will be contacted right away to schedule a service call as soon as possible. 5. The Pest management company will collect the pest for identification and confirm whether or not it is a bed bug. 6. Area(s) where there are sightings, will be inspected by the pest management company and based on the findings, a site-specific course of action and recommendations will be given. Those actions may include continuous monitoring and inspection to identify problem areas, treatment in classrooms or lockers, removal of clothing items or furniture, additional cleaning procedures. 7. Treatment in the school is determined by the pest management company and approved by the BPS Director of Plant Operations and BPS Director of Safety and Health. 8. If lockers or areas of a classroom need to be cleared out for treatment, notice will be given as soon as possible (from building engineer) prior to the treatment 9. Use of pesticides (chemical, herbal, or non-chemical) is prohibited in the school, except by a certified pesticide applicator under contract with the Buffalo Public Schools. It is against the law and disruptive to the BPS pest management program, as it could cause chemical cross contamination and possible chemical reaction. 10. The Buffalo Public Schools follows an Integrated Pest Management Program. This program is an effective and environmentally sensitive approach to preventing pests to become established using methods that are the cost effective and the lowest possible hazard to people, property, and the environment. Those methods include site inspections, pest monitoring and identification, habitat modification, physical and mechanical controls, biological control, and chemical control, only when absolutely necessary,

If a bed bug is found on a student

1. Discreetly remove child from classroom, collect the specimen to confirm identification and send the student to the school nurse. 2. The school nurse will examine the child to see if there are any bite marks and examine the student’s clothing and personal items for bed bugs. Any bugs found shall be placed in a sealed container for identification. 3. If a confirmed bed bug is found on a student, or there are bite marks, the school principal must be notified. If a bed bug is found on a student, it may indicate that the student has bed bugs at home. However, bed bugs can crawl onto or off a person (or their belongings) at any time, so it also is possible that someone else brought the bed bug to school. 4. The Principal or designee (School Social Worker) will contact the student’s parents or guardian to inform them of the bed bug presence on their child. The Principal will send a note to parents alerting them that bed bugs have been found on the child’s clothing or belongings. The notice will include information about bed bugs and their control, along with an offer for the parents to meet with school personnel to discuss the issue further

5. The child should not be sent home from school if they are known or suspected of having a bed bug infestation at home. Missed school days have a negative impact on children and in many cases, it takes weeks to control a bed bug infestation 6. If there is a bed bug sighting in the school, the school principal shall send out a notification letter to staff and parents, notifying them of the sighting and giving them basic information about bed bugs including a description, signs and symptoms, , and ways to monitor and prevent infestation in their homes. The information packet should also include sources of assistance, See attached notification letter to be printed on school letterhead and information sheets provided at the end of this document.

If students have an infestation at home or suspected infestation at home:

1. Work with the parents of any student living in an infested home to develop strategies for preventing the further spread of bed bugs. 2. Determine if the infested home is being treated. Home remedies and do-it yourself treatments are usually insufficient and could cause negative health effects or produce potential hazards in the home. 3. In an infested home, parents should store their child’s freshly laundered clothing in sealed plastic bags until they are put on in the morning. This prevents bed bugs from hiding in the clothing and being carried to school. 4. Suggest leaving a clean, freshly laundered, (and dried on high heat setting for at least 30 minutes) change of clothing (sealed in a plastic bag) at school. 5. Recommend sending only essential items to school with the student and inspect items upon arrival at school. If possible, offer to keep non-essential items at the school to help ensure the items are bed bug free. 6. Suggest keeping school items sealed in a plastic bag or tote at home and limit items going back and forth from home to school until infestation is treated. At school, consider providing all the students in affected classrooms with plastic bags or bins in which to store his/her things to prevent the spread of bed bugs.

Although bed bugs have nothing to do with cleanliness or socio-economic status, there is still a stigma that can come with having bed bugs. Parents or staff members may be hesitant to admit to having bed bugs and may not want others to know he/she has an infestation at home.

PREVENTING THE SPREAD OF BED BUGS

IN SCHOOL

1. Timely response to complaints 2. Identification of the source and timely intervention and treatment 3. Provide Information and education. Train staff to identify bedbugs and provide access to the bed bug protocol. 4. Reduce the amount of items being transported back and forth from school to home.

5. Keep students’ personal items, including clothing, separated as much as possible. 6. Use plastic storage containers or sealable plastic bags to store backpacks, lunch containers, or clothing. 7. Limit the use of cloth or upholstered furniture and carpeting in classrooms. 8. Reduce clutter in classrooms and closets. 9. Send blankets (used in class for naptime) home at least once a month for laundering.

AT HOME

1. Provide a list of things parents and staff can do to prevent transporting bed bugs from school to home (or home to school). 2. Transport personal items from school to home in sealed plastic bags. 3. Keep items for school away from beds and couches and stored in sealed plastic bags or bins 4. Store freshly laundered clothing and items taken to school in a sealed plastic bin or sealed plastic bag until they need to be taken outside of home. 5. Inspection items daily for presence of bed bugs. 6. Routine cleaning of hard surfaces and regular vacuuming reduces the spread of bed bugs 7. Dry clothing, including coats and backpacks on high heat for at least thirty minutes kills all bed bugs, including adults and eggs.

MANAGING CLOTHING/BEDDING DRIVES TO PREVENT THE SPREAD OF BEDBUGS

While the use of clothing and bedding drives are helpful to many students and their families, certain procedures should be followed to prevent the spread of bed bugs in schools:

1. All clothing or bedding collected should be immediately inspected for bed bugs by the coordinator of the drive and placed in a sealed plastic bag 2. All items should be kept in a secluded area, away from the general school population and preferably in a place where there is no carpeting or upholstered furniture 3. Before item are distributed, they should be dried in a dryer on high heat for at least 30 minutes, to ensure there are no bed bugs (or eggs) that are transferred on the items 4. Items should be placed in a plastic bag after drying and remain in plastic bag when distributed 5. If there is a suspected or known presence of bed bugs in an area where the clothing items are stored, please notify the Building Custodial Engineer immediately. The BPS Pest management company will be called to inspect the area and provide a site specific plan of action. 6. Site and situation specific action plans will be determined by the Pest management company and the Plant Services Department.

Buffalo Public Schools Health Related Services Department 333 Clinton Street, Room 320 Buffalo, NY 14204 Phone: (716) 816-3912 FAX: (716) 851-3561

HEALTH RELATED SERVICES NOTIFICATION AND INFORMATION ABOUT BED BUGS

Date: January 25, 2018

Dear Parent or Guardian:

Please be advised that an individual has been identified with possible bed bug bites in our building.

Bed bugs are a nuisance, but their bites are not known to spread disease. Bed bugs are usually active at night and feed on human blood. The bite does not hurt at first, but it may become swollen and itch, much like a mosquito bite. Watch for clusters of bites, usually in a line, on exposed areas of the body. If you have concerns for you or your child, please contact your doctor.

The source of bed bugs often cannot be determined, as bed bugs may be found in many places including hotels, planes, and movie theaters. Even though it is unlikely for bed bugs to be spread in schools, we provided a thorough inspection of the classroom. A licensed pest control specialist will be investigating and will treat the room(s) if a problem is found.

Buffalo Public Schools will continue to work to identify bed bugs, provide thorough inspections of schools, and have licensed pest control specialists treat the rooms if a problem is found.

Contact your physician or school nurse for proper care and treatment of bed bug bites.

A handout on bedbugs is attached.

English This is an important document from child's teacher at school. Please read it or have someone read it to you.

Spanish Este es un documento importante del maestro de su nino. Favor de leerlo o buscar a alguien que lo lea.

Somali Warqadani waa mid muhiim ah oo ka timid macalinka ilmihiina ee iskuulka. Minfadlak akhrista ama ha Ia iddiin akhriyo.

Arabic )\ . _)' jilJ\ (.)4 A.AgA _J JA \ - .&1 o\ u' ft\ ua.; .} _,, '+3 \.)

Swahili Hii ni hati muhimu kutoka kwa mwalimu mtoto shuleni. Tafadhali kusoma au kuwa na mtu kusoma na wewe.

French Ceci est un document important du professeur de votre fils. S'il vous plait, lisez-le ou trouvez quelqu'un qui peut vous le lire.

What About The Bites? BSU Environmental Health and Safety Office Both male and female bed bugs bite and ingest blood. The Bed Bug Fact Sheet blood meals are necessary for the female to reproduce and the juveniles to develop. The bites themselves are

·U 'SN ITVAI Tk S! I T ¥, normally painless, and the host typically is not disturbed while bed bugs feed. While responses differ, Environmental, Health, and Safety Office within a day of the bite(s), most people then experience Facilities Planning and Management itching, pain,and/or swelling of the skin where the bed bug bite occurred. This is most common on the arms, What are Bed Bugs? face,hands,back or other exposed areas. Bed bugs are Bed bugs are small reddish-brown insects. They're drawn to body warmth and carbon dioxide from our about 3/16 inch long (size of an apple seed) and easily respiration. You will usually see 3 or 4 bites in a line or visible to the naked eye. They are wingless but are grouped together. fast crawlers. Their bodies are very flat with slender legs and antennae. Nymphs (immature bed bugs) resemble the adults-but are smaller and often lighter in color. Bed bugs feed on the blood of humans during the night or in darkness and crawl away to hide in nearby cracks, crevices, recesses of furniture (especially mattresses and headboards), clutter, electronic equipment, and walls of the home during the day. • Typical Bed Bug Bites

However,the bites themselves can easily be confused with Adult Egg bites from other insects or arachnids (mosquitoes, fleas, ticks, or spiders). It often takes finding the bed bugs, their eggs, or droppings, in the residence to positively confirm a bed bug infestation. Early Stage Are They a Health Risk? There is no evidence that bed bugs are involved In the transmission of any disease-causing agent, including Hepatitis B virus or HIV, the virus that causes AIDS. Bed bugs do not transmit disease organisms after feeding on multiple hosts. Regardless, bed bugs Associated with people for thousands of years, they severely reduce the quality of life by causing were drastically reduced after World War II by the use discomfort, sleeplessness, embarrassment, and, in of pesticides that are no longer available for use,or to some people-extreme anxiety. While bed bugs, not long which they developed resistance. An individual bed ago, were considered just another "fact of life" their long bug feeds for only 3-10 minutes after biting and absence has given many of us a feeling of "entitlement" for a life free of such pests. normally feeds only every few days.

0 Behind wall switches and receptacle covers Scabies Fact Sheet (9/10} 0 Inside cracks and crevices or screw holes of

Upholstered,wooden,or synthetic furniture 0 Under loose walloaoer or wall rnvPrin""

BSU Environmental Health and Safety Office

Treatment of bed bug bites consists of managing the itching and inflammation associated with the bites. Drugs called antihistamines and/or corticosteroids may be prescribed by your health care practitioner to reduce allergic reactions. Antimicrobial ointments may prevent secondary infection from the bites.

The medical treatment of bites, however, does nothing to eliminate the bed bug presence, and bites will recur as long as the bed bug infestation remains.

How Are Bed Bugs Identified? By the presence of actualbugs,their light-brown skins (shed during metamorphosis into adulthood},dark spots of excrement and blood spots or stains on bedding,upholstered furniture,or walls. I i NJ £.

Normally, a flashlight and crevice tool (putty knife, screw driver, credit card, etc.) are used to carefully and systematically check the following areas or items: 0 Along mattress seams 0 Under the gauze covering of box springs 0 Behind wall mounted objects and bed headboards 28

Bed bugs do not occur only inpoor and insanitary and the cleaner alerted to the bed bug infestation. If <> Behind base and window trim conditions,and they can be found in even very clean not washable, drying alone at high heat will also kill <> Under the edge of wall to wall carpeting environments. Excessive clutter and harborage in a the bed bugs. <>In electronic devices (computers,lVs,etc.) room or structure, however,can make their spread and multiplication faster and more intense. l Use a dedicated vacuum to remove the insects. Use the vacuum, along with a crevice tool and stiff How are Bed Bugs prevented? bristled brush for no other purpose. Keep the Vigilance during travel by inspecting premises to be vacuum and any tools in a closed bag when not in use occupied, keeping luggage and personal belongings and discard the vacuum contents in a closed closed and off the floor, beds, or surfaces easily container. It may be particularly difficult to remove

accessed and infested by bed bugs. Prompt reporting eggs as they are hard to spot and adhere to surfaces. of the suspected presence of bed bugs in accommodations is necessary so that their presence .l Discarding infested furniture, moving furniture can be confirmed and prompt action taken to prevent from walls,sealing cracks,crevices,and openings,and their spread. reducing clutter may be a necessary part of the Bed bugs infesting a couch treatment. If infested items cannot be treated, they Bed bugs seek narrow harborage places for which Discarded beds,couches, furniture,and furnishings should be covered and labeled as infested to prevent their flat body shapes are designed. They normally should not be retrieved without a thorough spread of the bed bugs to other rooms or buildings. reside close to their "hosts",but can hide over 20 feet inspection for infestation. Bed bugs are small,quick, away and crawl that distance to feed if necessary-• and agile and can concealthemselves effectively after j Encasing mattresses and box springs by placing a particularly in severe infestations. A "stale sweet" crawling into suitcases,boxes,and belongings. zippered cloth or plastic mattress cover will restrict odor may be detected in severe or long-lasting the bed bugs movement and feeding, but the covers infestations. What can be done to get rid of them? must remain on for a year. Bed Bugs can be difficult to eliminate because they can go months without feeding, multiply rapidly, are •The licensed pest control operator may use resistant to many pesticides,and effective pesticides registered pesticides for residual control of the can often not be used on bedding or other furniture. insects. Bed bugs do not have nests, but they do tend to

congregate in habitual hiding places. The help ofl, Commercially available pesticides are not generally

conduits,HVAC system ductwork,sharing of trained pest control personnel and mutual belongings,laundry,etc. cooperation is important as several rounds of

treatment may be necessary to remove or kill all eggs, BSU Environmental Health and Safety Office nymphs, and adult bed bugs. Integrated pest Under a recessed nlghtstand screw Bed Bug Fact Sheet management including sanitation,insect removal,and How Are Bed Bugs Spread? pesticide application may be necessary. The following Bed bugs are often spread through the acquisition of controls may be undertaken by individuals and/or pest infested second-hand furniture,or by their hitchhiking controlprofessionals: on items used during travel such as suitcases, outerwear,and other belongings. Once established in .J. Bag and wash all linens,bedding,clothing, drapes, etc., a building,the bugs can then move throughout the in hot water and/or dry on medium or hot heat cycles structure by crawling along pipe and wiring runs, (120° For above) for 10-20 minutes. This heat will kill all

29 life stages of bed bugs. Dry cleaning will destroy the effective, or recommended for controlof bed bugs in insects, but the items should be bagged the home or other residential living units. Foggers and repellants are of no benefit with bed bugs. Bed Bug Fact Sheet {9/10) .J.Normally, adjacent rooms are inspected and treated to ensure the infestation is controlled. 1/ you believe your accommodations have bed bugs, immediately notify your resident assistant or landlord. Remove no articles from the room. If you are suffering from bites, the BSU Health Clinic has health care professionals who can give advice on relieving your symptoms. If assistance is needed concerning control of bed bugs, contact BSU Work Control at 285-5081.

BSU Environmental Health and Safety Office

EPA 730-F-16-001 June2016 &EPA

Bed Bugs in Schools Guidance for Parents

Bed bugs can hitchhike from different locations into homes and schools. Education and preparation are the formula for success in dealing with bed bugs. Here are things you can do as a parent to keep bed bugs out of your child's school and your home.

Prevent Bed Bugs from Coming Home home from infested areas in clothes, shoes, backpacks and other items. • Limit the items your child brings home from school. • Inspect items as they arrive from school. • Keep school items like backpacks, books, and jackets in a single area of the home that is separate from the sleeping areas.If the school has reported problems with bed bugs, isolate them in a sealed plastic container. ' A school is not an ideal place for bed bugs, but it can serve as a hub for their travel to other locations, including homes. Keep Them Out of School

• Limit the items your child takes to school. • Because backpacks and coats are the most common way for a bed bug to get a ride to school, put them in a dryer on high heat for 30 minutes weekly. • Store freshly laundered clothing in sealed plastic bags or boxes until they are put on if you have problems with bed bugs in your home. If You Spot a Bed Bug

• Catch the suspected bed bug in a zip top bag or contain it under clear tape for identification. • Many universities and pest management firms offer identification services. • Arrange for an inspection by a pest management professional. • Contact your school nurse so they can investigate within the school. Bed bugs arc not a sign of unhealthy living conditions. \Vc can unknowingly bring them 31

If You Have Bed Bugs at Home

• Put clothing, backpacks, shoes, bedding, and similar objects in a dryer at high temperature for 30 minutes. • Vacuum bed bugs from cracks and crevices in furniture, equipment, walls, and floors. • Eliminate clutter to reduce hiding places. • Use a protective cover that encases mattresses and box springs and eliminates bed bug hiding spots. • Install bed bug interceptors (devices placed under the legs of furniture to catch bed bugs and keep them from climbing the legs). • Talk with a professional pest control company about non-chemical methods like heat treatment of rooms, furniture and other large items. • If needed, use pesticides made specifically for bed bugs carefully according the label directions or hire a pest management professional. Identification is Key!

Actual Size

1/312017 CDC - Bed Bugs· Frequently Asked Questions (FAQs)

Bed Bugs FAQs

On this Page

• What are bed bugs?

• Where are bed bugs found?

• Do bed bugs spread disease?

• What health risks do bed bugs pose?

• What are the signs and symptoms of a bed bug infestation?

• How are bed bug bites diagnosed?

• How did I get bed bugs?

• Who is at risk for getting bed bugs?

• How are bed bugs treated and prevented?

What are bed bugs?

Bed bugs (Cimex lectu/arius) are small, flat. parasitic insects that feed solely on the blood of people and animals while they sleep. Bed bugs are reddish- brown in color, wingless, range from 1mm to 7mm (roughly the size of Lincoln's head on a penny), and can live several months without a blood meal.

Where are bed bugs found?

Bed bugs are found across the globe from North and South America. to Africa, Asia and Europe. Although the presence of bed bugs has traditionally been seen as a problem in developing countries, it has recently been spreading rapidly in parts of the United States. Canada, the United Kingdom, and other parts of Europe. Bed bugs have been found in five-star hotels and resorts and their presence is not determined by the cleanliness of the living conditions where they are found.

Bed bug infestations usually occur around or near the areas where people sleep. These areas include apartments, shelters, rooming houses, hotels, cruise ships, buses, trains, and dorm rooms. They hide during the day in places such as seams of mattresses, box springs, bed frames, headboards,

dresser tables, inside cracks or crevices, behind wallpaper, or any other clutter or objects around a bed. Bed bugs have been shown to be able to travel over 100 feet in a night but tend to live within 8 feet of where people sleep.

Do bed bugs spread disease?

Bed bugs should not be considered as a medical or public health hazard. Bed bugs are not known to spread disease. Bed bugs can be an annoyance because their presence may cause itching and loss of sleep. Sometimes the itching can lead to excessive scratching that can sometimes increase the chance of a secondary skin infection. What health risks do bed bugs pose?

A bed bug bite affects each person differently. Bite responses can range from an absence of any physical signs of the bite, to a small bite mark, to a serious allergic reaction. Bed bugs are not considered to be dangerous; however, an allergic reaction to several bites may need medical attention.

What are the signs and symptoms of a bed bug infestation?

One of the easiest ways to identify a bed bug infestation is by the tell-tale bite marks on the face, neck, arms, hands, or any other body parts while sleeping. However, these bite marks may take as long as 14 days to develop in some people so it is important to look for other clues when determining if bed bugs have infested an area. These signs include:

• the bed bugs' exoskeletons after molting,

• bed bugs in the fold of mattresses and sheets,

• rusty-colored blood spots due to their blood-filled fecal material that they excrete on the mattress or nearby furniture, and • a sweet musty odor.

How do I know if I've been bitten by a bed bug?

It is hard to tell if you've been bitten by a bed bug unless you find bed bugs or signs of infestation. When bed bugs bite, they inject an anesthetic and an anticoagulant that prevents a person from realizing they are being bitten. 34

Most people do not realize they have been bitten until bite marks appear anywhere from one to several days after the initial bite. The bite marks are similar to that of a mosquito or a flea-- a slightly swollen and red area that may itch and be irritating. The bite marks may be random or appear in a straight line. Other symptoms of bed bug bites include insomnia, anxiety, and skin problems that arise from profuse scratching of the bites.

Because bed bug bites affect everyone differently, some people may have no reaction and will not develop bite marks or any other visible signs of being bitten. Other people may be allergic to the bed bugs and can react adversely to the bites. These allergic symptoms can include enlarged bite marks, painful swellings at the bite site, and, on rare occasions, anaphylaxis.

How did I get bed bugs?

Bed bugs are experts at hiding. Their slim flat bodies allow them to fit into the smallest of spaces and stay there for long periods of time, even without a blood meal.

Bed Bugs are usually transported from place to place as people travel. The bed bugs traveling the seams and folds of luggage, overnight bags, folded clothes, bedding, furniture, and anywhere else where they can hide. Most people do not realize they are transporting stow-away bed bugs as they travel from location to location, infecting areas as they travel.

Who is at risk for getting bed bugs?

Everyone is at risk for getting bed bugs when visiting an infected area. However, anyone who travels frequently and shares living and sleeping quarters where other people have previously slept has a higher risk of being bitten and or spreading a bed bug infestation.

How are bed bugs treated and prevented?

Bed bug bites usually do not pose a serious medical threat. The best way to treat a bite is to avoid scratching the area and apply antiseptic creams or lotions and take an antihistamine. Bed bug infestations are commonly treated by insecticide spraying. If you suspect that you have an infestation, contact your landlord or professional pest control company that is

experienced with treating bed bugs. The best way to prevent bed bugs is regular inspection for the signs of an infestation.

This information is not meant to be used for self-diagnosis or as a substitute for consultation with a health care provider. If you have any questions about the parasites described above or think that you may have a parasitic infection, consult a health care provider.

Contact Yvette Gordon ([email protected]) at 816-3029 with any questions or concerns.

BLOODBORNE PATHOGENS

To safeguard the health of our students and staff, it is important to follow the proper procedures when dealing with incidences relating to blood-borne pathogens. Regarding cleanup, all building engineers and maintenance staff have been trained and know the proper procedure to follow. School nurses have the highest level of training, regarding emergency care and clean-up. Physical education teachers and coaches are also trained in basic emergency care. All buildings should be equipped with emergency clean-up materials. If you need additional materials, or information regarding clean-up or emergency care, please contact Yvette Gordon at 816-3029.

CELL PHONE POLICY (STUDENTS)

When a cell phone is confiscated from a student, staff will immediately notify the parent(s)/guardian(s) of the student so other arrangements (means of communication) can be made with their child. The confiscation provisions in this Code of Conduct presume staff will immediately communicate with the parent. 1. The decision to bring an electronic communication device (including but not limited to cell phones, pagers, iPods, iPhones, etc.) or electronic game devices is a decision of the student and/or the student’s parent/guardian. Students, parents and guardians are on notice that the District assumes no liability for the damage, destruction, theft or loss of such devices on school property. When making the decision to bring such devices to school, the student and parent/guardian jointly and severely assume the risk of potential damage, destruction, theft or loss. 2. Upon entering the School all cell phones must be stored in the student’s locker. The cell phone must be stored “OFF” or in non-operational mode. 3. Students may not carry about or operate cell phones in school buildings and school busses. 4. Any students carrying or operating a cell phone in a school building will be subject to having that item confiscated by school district Administrative or Safety/Security Staff. 5. Such devices will be confiscated at the building. Parent/Guardian must meet with building administrator to recover the item. 6. Cell Phones, Pagers, two-way radios (FCC Licensed or unlicensed), and all other electronic devices with wireless communication capabilities (i.e. handheld computers, PDA, Bluetooth etc.) are NOT PERMITTED for use by students in any Buffalo Public School, except as authorized by the principal or Superintendent for specific educational purposes. Should a student be found to repeat violations of this procedure, this device shall be confiscated and delivered to the District Safety/Security Office. The Parent/Guardian must make arrangements to pick up the item. In addition to the confiscation of the cell phone or other devices students will be disciplined for their actions, pursuant to Board of Education (BOE) policy and Education Law, by the Building Principal. 7. The taking, disseminating, transferring, or sharing of obscene, pornographic, lewd, or otherwise illegal images or photographs, whether by electronic data

transfer (wireless communication devices) or otherwise (commonly called texting, sexting, emailing, etc.) may constitute a CRIME under State and/or Federal law. Any person taking, disseminating, transferring, or sharing obscene, pornographic, lewd, or otherwise illegal images or photographs will be subject to the disciplinary procedures of the school district and reported to law enforcement and/or other appropriate state and federal agencies, which may result in arrest, criminal prosecution, and LIFETIME inclusion on sexual offender registries. 8. Police, Law/Enforcement Officials of a Government Agency, School Safety/Security and School Administrative Staff have authorization to possess and operate communication equipment for the conduct of appropriate business.

CHILD PROTECTIVE SERVICES

If Child Protective Services requests an interview (remote or in-person) with a student at your school, please proceed as follows:

• CPS staff must be asked to provide identification (in person or via email) and to identify the child or children to be interviewed, but may not be asked for or required to provide any other information or documentation as a condition of having access to a child or children the child, either from the same or another room, at the discretion of the school.

• Record the visitors name and agency

• CPS may have access to records relevant to the investigation

• CPS may conduct an interview of a child (or sibling) without a court order or the consent of the parent or guardian when CPS encounters circumstances that warrant interviewing the child apart from family or other household members or the home or household where child abuse or maltreatment allegedly occurred

• Principals will determine the location for the interview, if will take place in the school building

• The school will assign a staff member of the school to observe the interview of the child (if on school property), either from the same or another room, at the discretion of the school (student support staff or administrative staff)

Please contact Dr. Tonja Williams, Assistant Superintendent of Student Support Services at 816-3684 if you have any questions.

CLERICAL

School clerical staff consists of your School Clerk and Typist. The following information has been compiled in cooperation with Suzie Hart, Supervising School Clerk.

Hours of Work/Lunches/Breaks: School Clerks and Typists work at least 2-3 days per week mandatory in the school building. Or, for the entire week voluntarily. On the days that they are not reporting to the school building, they are expected to be available remotely supporting their school. They will work their normal hours and should be ready and prepared to complete all regular duties to ensure a smooth 2020-21 school year.

School Clerical personnel hours of work shall commence between 7:30 a.m. and 8:30 a.m. and conclude 7 ½ hours thereafter, including ½ hour lunch, or 8 hours thereafter, including one-hour lunch as designated by the School Principal. In addition, if you have more than one clerical staff assigned to your school, you may have them stagger their hours so the main office is covered for longer periods of time (principal determines start/end time for each staff member).

In addition to their lunch break, they are entitled to 2 – 15 minute breaks per day. If you have more than one clerical staff, their lunches/breaks should be staggered so that the office is covered by clerical personnel at all times.

Role of the School Clerical Staff: There are a number of duties covered by the office staff. Below is an outline, by contract, of who may be assigned each office duty. Please note that some duties may ONLY be performed by clerical staff, while others may be performed by anyone working in the school.

The following duties are to be performed by School Clerk only: Payroll, petty cash, maintaining school accounts and online bank reconciliations, and the AESOP substitute calling system.

The following duties are to be performed by the School Clerk and/or Typist: Daily attendance input and attendance reports, Infinite Campus maintenance (drop, enroll, address changes, incidents/discipline/suspensions, etc.), sending out records, maintenance of student records, preparing purchase requisitions, work orders, transfer orders, etc., preparing correspondence for the administrators.

The following duties are not required by the school clerical staff: Transportation and/or bussing, distributing medications, typing personal correspondence for any faculty or staff, making personal telephone calls for any faculty or staff, student scheduling, monitoring students sent to the office, watching a class

(even for a few minutes), making copies for individual teachers, or preparing extended day payroll/paperwork, unless they are being compensated.

When clerical staff are absent: There are a very limited number of rotating typists available to substitute when a school clerical staff person is absent. Therefore, if your school has more than one clerical staff assigned, you will probably not be able to get a substitute unless they will be out for an extended period of time. A Typist who fills in for a School Clerk can apply for and receive out-of-title pay, even if it is for one day. The form for out-of-title pay can be found on the School Clerical google docs page. For substitute clerical personnel, please contact Suzie Hart as soon as possible, at 816-3791, or email [email protected].

Overtime: An Overtime Approval form (found on the School Clerical google docs page – Forms) must be pre-approved by the Principal and by your Associate Superintendent of School Leadership. After approval is received, your clerical staff may work the number of hours designated. A completed payroll with the attached signed approval form must be sent to your Associate Superintendent of School Leadership for approval before being sent to payroll.

What to do if you encounter problems with clerical staff: Meet with the individual to discuss the situation, as they may not be aware you are unhappy with something unless you tell them. If the situation does not improve, contact Suzie Hart with your concern(s). Suzie will keep all conversations with you confidential. She will work with you on a solution. This may include Suzie coming to your school to observe or meet with a clerical staff member, or having a member of her clerical team come to your building to train your clerical staff personnel, or assist you in overcoming the challenges.

If necessary, a Counseling Memo can be given to the individual. Please keep in mind that employees are entitled to Union Representation.

CODE OF CONDUCT

In accordance with Education Law Article 55, the Board of Education shall adopt and amend, as appropriate, a Code of Conduct which shall govern the conduct of students, teachers, and other school personnel as well as visitors and shall provide for the enforcement thereof.

The Buffalo Board of Education will adopt a Code of Conduct that presents guidelines and provisions for the maintenance of order on school property, including provisions for disciplinary measures deemed appropriate and acceptable for inappropriate and unacceptable conduct.

A student & parent guide to the Code of Conduct, will be distributed to every student enrolled in a Buffalo Public School. School administrators may choose to distribute the guide to the Code of Conduct by the following means: • General assembly • School orientation assembly • Grade level assembly • Classroom presentation • Parent/school community meeting • Other means authorized by the school administration to ensure distribution Although a method to determine the distribution of the guide to the Code of Conduct is not mandated, school administrators may decide to execute necessary precautions which demonstrate the provision for such was afforded to each student and/or parent. Board of Education staff shall provide copies of a summary of the Code of Conduct to all students at a general assembly held at the beginning of the school year and shall make copies of the code available to persons in parental relation to student at the beginning of each school year.

The student & parent guides to the Code of Conduct are available on the District website under the Quicklink, Student Conduct Code.

ASSOCIATE SUPERINTENDENT OF SCHOOL LEADERSHIP Contact Information

Dr. Casandra Wright 730 City Hall Buffalo, New York 14202 [email protected] 716.816.3603 (Office) 716.536.0909 (Cellular) Darlene Jesonowski 733 City Hall Buffalo, New York 14202 [email protected] 716.816.3069 (office) 716.912.9701 (Cellular) Contann Dabney 728 City Hall Buffalo, New York 14202 [email protected] 716.816.3621 (office) 716.903.3218(Cellular) Toyia Wilson 729 City Hall Buffalo, New York [email protected] 716.816. 3613 (Office) 585.943.0522 (Cellular) David Hills 732 City Hall Buffalo, New York 14202 [email protected]

716.816. 3536 (Office) 716. 445-7116(Cellular)

CORPORAL PUNISHMENT

According to Buffalo Public School Policy 7350, corporal punishment as a means of discipline shall not be used against a student by any teacher, administrator, officer, employee or agent of the Buffalo Public School District.

However, if alternative procedures and methods which would not involve physical force do not work, then the use of reasonable physical force is not prohibited for the following reasons: • self-protection; • protection of others; • protection of property, or • restraining/removing a disruptive student.

Whenever a school employee uses physical force against a student, the school employee shall, within the same school day, make a report to the Superintendent (with a copy to the Associate Superintendent of School Leadership) describing in detail the circumstances and the nature of the action taken.

In the event that there is suspicion or evidence of corporal punishment, a 7530 - Child Abuse in an Educational Setting form, available in the Office of School Leadership Document Library in the section, Child Abuse – Mandated Reporting, should be completed immediately and forwarded to the Office of School Leadership via fax.

CORRESPONDENCE TO THE SUPERINTENDENT

For matters that need the Superintendent’s immediate attention, please direct your correspondence to his Confidential Assistants, Linda Mercado ([email protected]) and/or Nichelle Lowe ([email protected]). For departmental concerns, please contact Division Heads, who will keep the Superintendent informed of important issues. In light of these practices, and due to a large volume of daily emails, please do not include the Superintendent in informational emails, mass mailings or ListServes.

CRISIS TEAM

In the event that your school community should experience a traumatic event and counseling, or other interventions are needed, please contact the Buffalo Public Schools Crisis Team.

The BPS Crisis Prevention and Response Team Coordinator’s new office location is at 131@4 Room 145.

Contact Information:

Lisa Boehringer (North Zone) 716-954-0140 Cell 716-816-3402 Desk Jaqueta Abraham (Central Zone) 716-225-2837 Cell 716-816-3394 Desk Jillian Miller (East Zone) 716-954-3644 Cell 716-816-3237 Desk Elizabeth Giglia (West Zone) 716-954-0147 Cell 716-816-3411 Desk Monica Sardo (South Zone) 716-954-0064 Cell 716-816-3395 Desk

Aundrea Sanders, Team Supervisor 716-250-7757 Cell 716-816-3106 Desk 427 City Hall

DATA REQUESTS

Data and research Request Forms can be found on the District website via the department link under “Accountability”. Please complete data requests via the online form. Research requests are to be electronically submitted to Dr. Michelle Beishline ([email protected]).

DEADLINES

Please assist all Central Office administrators from all departments (Project Administrators, Supervisors, Instructional Specialists, Directors, Assistant Superintendents, Associate Superintendents, Associate Superintendent of School Leadership, Assistant Superintendent of Curriculum, Assessment and Instruction, Chief Financial & Operations Officer, or the Superintendent) by submitting all requested information in a timely fashion, as requested.

DEFIBRILLATORS

The wall mounted defibrillators in your school are always accessible. The cabinet doors do not lock. The lock and key are used only to enable and disable the cabinet alarm. When the alarm is activated, the alarm will sound anytime the cabinet door is opened.

The Building Engineer has a key for the cabinet. There should also be a copy of the key in the main office. If there is a problem with the defibrillator, such as a dead battery, an expired electrode, a beeping sound, red indicator light is on, or any other problem, please notify the building engineer immediately and we will take care of it.

If you have any questions or concerns, please call 816-3029.

DIGNITY FOR ALL STUDENTS ACT (DASA)

The DASA (Dignity for All Students Act) Coordinator for BPS is the Building Principal. DASA requires that schools provide instruction for all staff and students, to explicitly include bullying and cyberbullying and how to report incidents of bullying.

School employees who witness harassment, bullying, and/or discrimination shall promptly notify the principal within one day and file a written report no later than two school days of witnessing the incident. The report should be filed via the BPS DASA Incident Reporting form (See Appendix) or the Bullying Online Reporting page on the school's website. The principal or designee should lead a thorough investigation immediately upon receiving a report of bullying via the Investigation Tool. (See Appendix)

The BPS DASA Incident Reporting form should be completed to conduct the investigation to determine if the infraction is a material incident. A material incident under DASA is the following: • An act or series of acts by a student and/or employee on school property, or at a school function

• An act that creates a hostile environment by conduct

• Conduct of such a severe or pervasive nature that it has the following effect; unreasonably and substantially interferes with a student's educational performance, opportunities or benefits; mental, emotional and/or physical well- being; or reasonably causes a student to fear for his or her physical safety If the investigation is determined to be a material incident, the infraction should be recorded in Infinite Campus.

For record keeping, the DASA Incident Report form and all other investigation notes should be kept in a secure location in the student's school until the child is 27 years old.

DOCUMENT LIBRARY

The Office of School Leadership Document Library is a tool to provide you with pertinent information regarding school operations, performance, and daily activities. When you access the Document Library (see attachment in Appendix regarding Accessing the Office of School Leadership Document Library via Outlook on the Web) you will find several links. For each category listed, click on the arrow to the left to access each document. OSL Document Library Link

EARLY RELEASE

The following Early Release Days and Superintendent’s Conference Days are scheduled for the 2020- 2021 school year:

Early Release Days

April 28, 2021 Testing/Training May 12, 2021 Testing/Training

Superintendent's Conference Days

September 1, 2020 Professional Development Day September 2, 2020 Professional Development Day September 3, 2020 Professional Development Day

September 4, 2020 Teacher Classroom Set Up October 7, 2020 BEDs Day

April 29, 2021 Testing/Training/Scoring May 13, 2021 Testing/Training/Scoring June 25, 2021 Professional Development Day

Early Release Days and/or Superintendent’s Conference Days may be added or changed to accommodate changes in the New York State Educational Department’s assessment calendar.

On early release days, all yellow busses (both large busses and small) will operate on a three-hour early schedule. Arrivals, loadings and drop offs will all be three hours earlier than normal. This schedule is different than the Metro bus schedule, but this is unavoidable.

Metro will provide all the regular busses that normally service schools as per the following schedule.

For schools with both Metro and yellow busses, dismissal schedules for these two modes may not coincide but this cannot be changed. Yellow busses will arrive exactly three (3) hours before their regular time. This is necessary because their schedule is tied in with elementary schools. Metro Busses will arrive three hours earlier than regular dismissal.

ELOPEMENT

See Appendix A: Emergency Response to Critical Situations

EMERGENCY PLANS

An Emergency Plan must be written, disseminated, and practiced in every school. If you have questions about your Emergency Plan, please contact Mr. Wilfred Wagstaff 816- 3707 or 818-5995 for assistance.

It is the responsibility of the administration to make sure that all faculty and staff are fully aware of the emergency plans for their school, and that in the instance of an emergency situation, the information is relayed to the entire instructional and non- instructional staff in the school.

EMERGENCY CARE GUIDEINES (STUDENT) Major & minor injuries and illnesses can occur in children and adolescents during the school day. These events can be classified into three categories: emergent, urgent and non-urgent.

1. Emergent-Life-threatening or potentially disabling. These emergencies can cause death or disability within minutes. Intervention must be immediate and requires hospitalization. Examples would include airway or breathing difficulties, anaphylaxis, overdose, cardiac arrest or chest pain.

2. Urgent-Serious, or potentially life-threatening or disabling. These emergencies may result in a life-threatening situation or permanent disability and must be treated as soon as possible. Examples include head injury, burns and fractures.

3. Non-urgent-Non life-threatening. These events are any injury or illness that affects the general health of a person. The student should be evaluated and parent/guardian notified. Examples include fever, stomachache, headache, cuts/abrasions.

In the event of an emergent or urgent situation, the nurse in the school building should be informed as soon as possible. The nurse will make the determination of appropriate interventions, including calling 911. However, at the discretion of a supervising adult, any responsible staff member can use their own judgment to determine if the situation is life-threatening or appears life-threatening and call 911.

Once the nurse has reached the student and evaluated the incident, appropriate assistance from faculty/staff may be required (i.e. calling the parent/guardian, calling the building administrator, obtaining equipment or supplies).

When the student is stabilized or EMS has arrived, the incident should be documented appropriately by any witnesses to the event. The nurse will document on the Emergency Care Flow Sheet, as well as, in the student’s health record.

If a parent/guardian does not arrive at the school prior to transport by EMS, the building administrator will delegate a staff member to accompany the student to the hospital. The nurse will not accompany the student to the hospital - they must remain at the school in the event another situation arises.

It is the parent/guardian’s right to refuse transport by EMS. If the parent/guardian refuses transport over the telephone, the nurse will use her nursing judgment as to the necessity of immediate transport. If the parent/guardian refuses transport in person, the nurse should thoroughly explain the potential implications and strongly encourage the parent/guardian to seek medical attention as soon as possible.

A student suffering from a non-urgent illness or injury should be sent to the health office for further evaluation.

The nurse will determine if the student needs to be sent home. A faculty/staff member should not send a student home for medical reasons without the student being seen by the nurse.

If the student needs to go home and a parent/guardian/emergency contact cannot be reached, the nurse will advise the building administrator of the situation. Based on the 46 student’s signs and symptoms, the nurse and building administrator together will determine if the student may return to class.

If the student is not well enough to ride the bus home and a parent/guardian/emergency contact has not been reached, the building administrator will make the determination as to how the student will get home safely.

911 should only be called when the injury/illness is emergent or urgent. 911 should not be called for a parent who does not have transportation. Alternative arrangements should be made by the building administrator.

If the nurse is not in the building, faculty/staff should refer to the student’s Emergency Care Plan for chronic health issues. If there is not an Emergency Care Plan available and the situation appears emergent, 911 should be called and the parent/guardian notified.

If the emergency occurs during a field trip, 911 should be called immediately.

EMERGENCY SCHOOL CLOSING

See Appendix A: Emergency Response to Critical Situations

EMPCENTER – PAYROLL EmpCenter Contacts by Check Location

Christine Barrile Christnell Williams

816-3539 816-3662 [email protected]

[email protected] Teacher Retirement Loans, Out-of- Title Pay, LOA’s

NYSLRS Loans & Arrears, Engineers, Tradesmen, Blue Collar Workers Check Locations P.S. 003-059 Check Locations Service Center (903-903D)

LaShandra Butler Joseph Nwaogwugwu

816-3661 816-4543 [email protected] [email protected] Accruals, EmpCenter, Skylight Cards Garnishments

Check Locations Check Locations

All City Hall Offices P.S. 192-301

Margaret Strasner

816-3356 [email protected]

Direct deposits, Federal & State Withholdings, Wage Verifications

Check Locations

P.S. 61-156, 304-366

EXTRA HELP (SEE VACANCIES)

EXTRA ACTIVITY BUS PASSES

Extended time stickers: " Extra-curricular"

7 PM-11 PM used for students that needed more time than 7 PM that a regular pass permits for at least 3-5 days per week

"Yellow Fall 7 P-11 P" November 6th, 2020

" Pink Winter 7 P-11 P" March 5th, 2021

" Gold Spring 7 P-11 P" June 24th, 2021

Stickers are received from the Security Officers and the sticker is placed to the right of the student's picture on their regular pass.

Reminder- Schools must put the activity that the student is participating in on the FRONT of the activity pass. NOT ALL activities will go until the end dates listed above. It is your responsibility to find out the end date of each activity and stamp them correctly on each pass; however, they can NOT go beyond the date above. ALL passes must be stamped and dated and have the students LAST NAME, FIRST NAME. Any activity that does NOT leave your building MUST receive “CLEAR” lamination. ONLY those activities that leave the building should receive “Off Route”. Any questions, please call 3707.

FERPA NOTIFICATION

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records. These rights are: (1) The right to inspect and review the student's education records within 45 days of the day the School receives a request for access. Parents or eligible students should submit to the School principal [or appropriate school official] a written request that identifies the record(s) they wish to inspect. The School official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected. (2) The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate. Parents or eligible students may ask the School to amend a record that they believe is inaccurate. They should write the School principal [or appropriate school official], clearly identify the part of the record they want changed and specify why it is inaccurate. If the School decides not to amend the record as requested by the parent or eligible student, the School will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing. (3) The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the School as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the School has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the School discloses education records without consent to officials of another school district in which a student seeks or intends to enroll. (4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the School District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202-5901

FIELD TRIPS/STUDENT TRAVEL POLICY

Due to the COVID-19 Pandemic, there will be no student travel in the 2020-2021 academic year.

OSL_Student Travel Link

All field trips/student travel must be directly aligned to instructional objectives. Field trip regulations and forms can be found in the Office of School Leadership Document Library in the section, Student Travel. Be sure to obtain written permission for all long- term field trips from your Associate Superintendent of School Leadership before they are planned. In the instance where your school is considering a field trip out of the country (including Canada), please contact the Office of School Leadership for guidance. Out of country field trips require additional insurance and must have a Board Recommendation presented to the Board of Education for approval. Do not make any reservations or raise funds for an out of country field trip until Board of Education approval is obtained, no more than 12 months and no less than 4 months prior to the field trip.

On behalf of the Associate Superintendents of School Leadership

Please be advised if you are requesting a substitute teacher for a short- or long-term travel application (field trip) the following protocol should be followed:

If there is a funding source, it is not necessary to complete an Extra Help Form. The Application for Short-Term Absence from Regular Duty, which is used for Board Business, Sick or Personal Time, submitted to the Office of School Leadership are for review and approval by the Associate Superintendent for the field trip itself and for the amount of subs being requested and the rationale.

Connect Kids Transportation Grant via the New York State Parks Department Connect Kids Field Trip Guidelines

LEAD CHAPERONE- WHAT TO DO PRIOR TO THE FIELD TRIP? 1. Contact NYS Parks at parksbusgrant@ parks.ny.gov to determine if your field trip is eligible for funding at least 30 days prior to the date of the field trip.

2. Complete the online application at parks.ny.gov 3. Follow and complete Field Trip procedures per Board of Education Regulation 8460

4. Forward the following documents to the Office of School Leadership via Email: [email protected] no less than 5 days from receipt of Connect Kids award notice

a. The short-term travel form must be completed, write Connect Kids on the top of the form

b. Copy of Connect Kids Confirmed Application c. Original Connect Kids email award notice 5. Provide the clerk with all entrance, program and transportation fees include the

who, what, where, why, and fees both adult and child.

6. OSL will email the school clerk the following;

a. The approved short-term travel form

b. Connect Kids grant fund number

On the date of the field trip the lead chaperone must present a copy of all Connect Kids Confirmed Applications to a NYS Parks attendant for signature. Bring a copy of all purchase orders as proof of payment for all fees.

SCHOOL CLERK RESPONSIBILTIES

7. OSL will contact IT to place the clerk on the online requisition account a. Allow three (3) days for IT to place the Clerk’s name on the account.

8. Create requisitions for each field trip vendor (bus, admission fee, program fee, pavilion/shelter) from information provided from the Lead Chaperone

a. Separate line items are needed for child and adult admissions if amounts are different.

b. Separate line item for the program fee c. Yellow Bus Use $45 per hour when calculating the amount of the First Student Bus. Calculate the number of hours from the time the bus leaves the garage to the time the bus returns to the garage. i. example- 2 buses x 5 hours x $45 = $450 ii. yellow buses are available from 9:30-1:30 PM only iii. ALL yellow buses require a completed field trip form from the Transportation Dept. with purchase order number completed and submitted to [email protected]

d. Coach Buses i. Contact Jennifer LoTempio at [email protected] for further direction.

9. Attach the approved short-term student travel form, the NYS Parks email award letter and copy of Connect Kids confirmed application to each online requisition. 10. Print a copy of each purchase order and give to the lead chaperone to take with them on the field trip.

11. Within 30 days of completion of the field trip the Clerk will receive all receipts in MUNIS.

12. If a purchase order is not used, it is the responsibility of the school to cancel the

purchase order through the Purchase Department.

ALL PURCHASES MUST HAVE A PURCHASE ORDER

LEAD CHAPERONE- WHAT TO DO AFTER THE FIELD TRIP? 13. Complete Section 3- Refund Request information on all Confirmed Applications and secure all receipts.

14. Within 30 days of completion of the field trip forward the following documents to [email protected] and copy Marianne Dixon ([email protected])

a. Bus receipts b. Park entry fee receipts c. Park program receipts d. Receipts for any other approved Connect Kids expense PLEASE NOTE: FIELD TRIP ORGANIZERS CANNOT ENGAGE WITH TRANSPORTATION COMPANIES OR PARKS TO NEGOTIATE OR PAY FOR FEES. THE CONNECT KIDS GRANT IS THE SOLE FUNDING SOURCE FOR CONNECT KIDS FIELD TRIPS. DO NOT USE PRIVATE FUNDS FOR FIELD TRIPS. DO NOT USE ANY OTHER SCHOOL OR DISTRICT FUNDING SOURCES FOR CONNECT KIDS FIELD TRIPS.

The Americans with Disabilities Act (ADA) and the Individuals with Disabilities Act (IDEA) require that all students have accessibility to all school events, including field trips. A student cannot be asked not to go on a field trip due to a medical condition or disability; if a child has a medical condition which prohibits them from attending a field trip, the whole class is prohibited from attending. A student’s medical condition includes the need for medication during the school day. As a result, the school nurse must be given appropriate notice of upcoming field trips to ensure that all students eligible to attend the field trip can do so safely. This notice will allow the nurse time to notify parents of students who receive medication during the school day and to make arrangements for administration of medication while on the field trip. School nurses must be made aware of field trips as early as possible in the planning process, but no less than five business days before the proposed trip.

Field Trip Substitutes Substitute teachers are approved for short term field trips for extra help. If substitute teachers are required as the result of a long-term field trip, you must receive approval of your Associate Superintendent of School Leadership prior to planning the trip.

FIRE DRILLS/ LOCKDOWN REPORTING PROCEDURES

NYS Educational Law requires emergency evacuation drills to include the following:

1. The statute requires twelve drills be conducted each school year, four of which must be lock-down drills, the remaining eight are required to be evacuation drills. 2. Eight of the required twelve drills must be completed in the first half of the school year. Buffalo Public Schools will conduct Six Fire Drills and Two Lock-Down Drills prior to December 31 each school year. Two Fire Drills and Two Lock-down Drills will be conducted January 1 through June 15 of each school year.

It is the duty of the principal or principal’s designee of the school to instruct all members of the faculty and staff with the procedures to be followed during fire and Lock-Down drills. Students must be instructed at one of these drills about procedures to be followed if a fire occurs during a lunch period. Be reminded that conducting other safety drills, such as lockdown or evacuating to your alternate site, must be practiced so that all faculty, staff, and students are familiar with how to proceed during an emergency. Please refer to the Emergency Response to Critical Situations Handbook (http://www.buffaloschools.org/DocumentLibrary.cfm?subpage=113885&good=0.5424 2390935) for guidance on conducting safety drills.

Please complete the Fire Drill/Lock-Down Record Form below, listing the date, time and duration of all drills; Section A is due December 23, 2020 and Section B is due June 18, 2021. Thank you in advance for your conscientious efforts to provide a safe environment for your school community.

Fire Drill/Lock – Down Record Form 2020 – 2021

Per Education Law, Buffalo Public Schools will conduct Six Fire Drills and Two Lock- Down Drills prior to December 31 each school year. Two Fire Drills and Two Lock- down Drills will be conducted after January 1 through June 15 of each school year.

In Section A, give the date, time, and duration of the drills held between September 7, 2020 and December 23, 2020. In Section B, give the date, time, and duration of the drills held between January 4, 2021 and June 15, 2021.

SECTI SECTI ON A ON B Date Type Time Durati Date Type Time Durati on on 1. Fire 9. Fire 2. Fire 10. Fire 3. Fire 11. Lock- Down X

4. Fire 12. Lock- Down X 5. Fire 6. Fire 7. Lock- Down X 8. Lock- Down X

Please indicate the date a fire drill was conducted during a lunch period:

Please return this form to Lori Repman, via email at [email protected] and Jeanne Archilla [email protected], by Wednesday, December 23, 2020 with Section A completed. Upon completion of Section B, please resubmit this form in its entirety, no later than Friday, June 18, 2021.

School: Date: Principal:

Please refer to the attached SED memo dated September 2020, Suggested Considerations in Planning (see below) Required Emergency Drills for New York State Schools (Including Adjustments for the COVID-19 Pandemic)

Education Law §807 requires that New York State public and nonpublic schools conduct four lockdown and eight evacuation drills each school year (September 1 - June 30), with at least eight of the required drills being conducted by December 31 of each school year. Two additional evacuation drills must be conducted during summer school (July 1 - August 30). Provided below are recommendations for school and district administrators and safety teams to consider when planning and conducting drills. Additional information regarding regulatory and statutory requirements related to school and district emergency planning and drills is included in the Quick Guide to Emergency Planning Requirements (http://www.p12.nysed.gov/sss/documents/QuickGuideEmerPlanningMarch2018_fina l.pdf).

Consistent with longstanding practice, twelve drills per year are required to be conducted.

While Education Law §807 requires that schools conduct four lockdown and eight evacuation drills, Education Law §2801-a and Commissioner’s Regulation §155.17 require that school building-level emergency response plans include policies and procedures for response to emergency situations, such as those requiring evacuation, sheltering, and lockdown. Therefore, such plans must include policies and procedures for how the school will Shelter-in Place, Hold-in Place, Evacuate, Lockout, and Lockdown in an emergency. Please see the end of this document for a description of each of the response terms and the recommended actions for each.

Considerations for the conduct of drills during and after the COVID-19 Pandemic

When planning drills, consideration should be given to how a school can modify its drill procedures to minimize risk of spreading infection. Conducting drills is an important part of keeping students and staff safe in an emergency. However, steps should be taken to minimize the risk of spreading infection and maintain social distancing while conducting drills. As such, it may be necessary for schools to conduct drills in the 2020- 21 school year using protocols that are different than what schools are used to.

Regardless of the modification used when conducting a drill, students should be instructed that if it was an actual emergency that required evacuation or lockdown, the most immediate concern is to get to safety. Maintaining social distancing in an actual emergency that requires evacuation or lockdown may not be possible and should not be the first priority.

School and district safety teams should meet to determine the actions that are appropriate and essential for school staff and students to practice as part of a drill.

Modifications to evacuation drills may include, but are not limited to: 1. conducting drills in a “staggered” classroom formation, where alternating classrooms evacuate sequentially and orderly rather than all at once to promote social distance between students to the evacuation site. Staggering by classroom minimizes contact of students in hallways, stairwells, and at the evacuation site. If conducting drills using a modified procedure, it is required that the drill be conducted with all students who are in the school building at the time of the drill, it may be necessary to do so during a class period that is extended for this purpose. 2. If schools re-open with a “blended” or “hybrid” in-person and remote school model, such as one where students attend school alternate school weeks to reduce the occupancy of the school building, schools must be certain that all students are receiving instruction in emergency procedures, and drills should be planned in order to provide all students the opportunity to participate in drills while they are in attendance in person. In particular, the participation of students who are new to the building should be prioritized. Modifications to Lockdown Drills may include, but are not limited to: 3. Conducting lockdown drill in classroom setting while maintaining social distancing and using masks. 4. Conducting lockdown drills on a “staggered” schedule with smaller numbers of students present to maintain social distancing; however, schools must be certain that all students are receiving instruction in emergency procedures and participating in drills while they are in attendance in person. In particular, the participation of students who are new to the building should be prioritized. • Conduct lockdown drill in classroom without “hiding”/“sheltering” but provide an overview or demonstration of how to shelter or hide in the classroom.

Regardless of the modification used, students should be instructed that in an actual emergency that requires evacuation or lockdown, the most immediate concern is to get to safety. Maintaining social distancing in that instance should not be the first priority.

In circumstances when a school building does not provide in-person instruction in a given month or span of time, such as occurred with COVID-19 ordered school closures from March 19, 2020 - June 30, 2020, school officials may conduct drills with administrators, teachers, or staff in the building or test components of a plan, such as fire alarms, communication systems, etc.

As schools re-open, any changes in drill procedures related to health and safety precautions could be shared with students prior to conducting drills. Sharing information and communicating with both staff and parents regarding any planned modifications to procedures may be helpful.

The principal should record the dates and times drills were conducted with a description of how the drill procedures were modified, if at all.

Key Terms:

A description of each of the response terms and the recommended actions for each is available in an Emergency Response Quick Reference Card (http://www.p12.nysed.gov/ sss/documents/QuickReferenceCardv102-13-15.pdf) for school and district use, and are described below.

Emergency Use Actions Response Term Shelter-inPlace Shelter students and staff 1. Listen for inside the building. instructions about the situation and the actions that should be taken. 2. Students in hallways should return to assigned classroom, if possible. 3. Classroom teachers must take attendance. 4. All other staff should assist students, as needed. 5. Move away from windows, if situation warrants. 6. If instructed, move out of classroom to

designated safe area. Classroom groups should stay together at all times. 7. Bring attendance list and class roster. If the group moves to the safe area, take attendance again. 8. Listen for updates to instructions. Emergency Use Actions Response Term Hold-In Place Limit movement of 1. Listen for students and staff while instructions about dealing with short-term the situation and emergencies. the actions that should be taken. 2. Students in hallways should return to assigned classroom, if possible. 3. Classroom teachers must take attendance. 4. All other staff should assist students, as needed. 5. Listen for updates to instructions. Evacuate Evacuate students and 1. Listen for staff from the building. instructions about the situation and the actions that should be taken. 2. Lead students to designated assembly or announced assembly area. Use secondary route if necessary. 3. Bring attendance list and class roster. 4. Close the classroom door after exiting.

5. Take attendance when safe to do so. 6. If evacuating off site, take attendance before moving from and upon arrival at off-site location. 7. Listen for updates to instructions. Lockout Secure school buildings 1. Listen for and grounds during instructions incidents that pose an regarding the imminent concern outside situation and your of the school. actions. 2. Lock all exterior windows. 3. Leave blinds/lights as they are. 4. Take attendance. 5. After initial instructions, listen for updates. 6. Classroom instruction continues as normal. 7. All outdoor activities are terminated. 8. Listen for updates to instructions. Lockdown Secure school buildings When you hear lockdown and grounds during announced, move quickly incidents that pose an to execute the following immediate threat of actions: violence in or around the 1. If safe, gather school. students from hallways and common areas near the classroom. 2. Close and lock the door. Barricade if necessary. 3. Move students to a safe area in the classroom, out of sight of the door.

4. Leave windows, blinds/lights as they are. 5. Keep everyone quiet, silence cell phones. 6. Take attendance, if possible. 7. Do not communicate through door or answer room phone. 8. Do not respond to P.A. announcements or fire alarm. 9. Stay hidden until physically released by law enforcement personnel.

Planning and Preparing

Drills are a required component of school operations because they provide the opportunity for students and staff to practice the actual actions they would take in an emergency. It is required that every year, each school develop a building-level emergency response plan that details these actions and a district-wide safety plan to describe the policies and procedures in place at the district level. The building-level emergency response team and district-wide school safety team should meet to determine the actions that are important for school staff and students to practice as part of a drill. It is recommended that teams consult with law enforcement, fire and Emergency Management Services (EMS) as part of their planning. Teams should review and incorporate the NYS Emergency Response actions described in the Emergency Response Quick Reference Card (http://www.p12.nysed.gov/sss/documents/QuickReferenceCardv102-13-15.pdf).

The planning phase should include how these terms and actions will be shared with staff, students and parents prior to conducting a drill, with every effort taken to minimize trauma or negative psychological effects on students while conducting drills. For additional information, see the National Association of School Psychologists, Mitigating Negative Psychological Effects of School Lockdowns: Brief Guidance for Schools

(https://www.nasponline.org/resources-and-publications/resources-and- podcasts/schoolclimate-safety-and-crisis/systems-level-prevention/mitigating- psychological-effects-oflockdowns).

1. How does the school plan to communicate these procedures to students and when? For example, is this information better shared during an assembly, or in smaller groups?

2. How and when will parents and persons in parental relation be informed about emergency procedures, including drill requirements and procedures, and procedures for notifying parents and persons in parental relation in an emergency?

3. The school’s plan for communicating with students, staff, and families regarding school emergency procedures should be tailored to the audience. Have consideration and appropriate accommodation been included for: o Age and developmental age[1] o English Language Learner status[2] o Disability status?[3]

Conducting Drills

Important things to consider when conducting drills include:

1. When conducting a drill, it should ALWAYS be announced that it is a DRILL and NOT AN EMERGENCY. It is recommended that the school document and inform students and staff of the actual language that will be used during a drill, such as “This is an emergency drill, not an actual emergency. This is a drill. We are now practicing how to Lockdown (or Evacuate). This is a drill.”

2. While it may be desirable to practice certain actions during a drill, such as law enforcement “releasing” a classroom from lockdown, it should be done in a way to minimize the likelihood that a student may experience trauma as a result. For example, will law enforcement personnel be in uniform or tactical gear? If so, does your description of drill procedures for students, staff and parents include this information?

3. Is the drill conducted in the same way each time? Consider whether modifying components of the drill better prepares students and staff to respond in an emergency.

4. How is the school prepared to address access and functional needs of English language learners, and those with various disabilities?

5. How will information about the drills be communicated to parents, staff, and students?

Additional information about creating a building-level emergency response plan and a district-wide safety plan can be found in the Guide for Developing High-Quality School Emergency Operations Plans (https://rems.ed.gov/docs/Guide_for_Developing_HQ_ School_EOPs.pdf) and The Role of Districts in Developing High-Quality School Emergency Operations Plans (https://rems.ed.gov/docs/District_Guide_508C.pdf) from

the U.S.

Department of Education’s Readiness and Emergency Management (REMS) Technical Assistance Center.

Questions may be directed to the Office of Student Support Services at [email protected].

[1] See resources by the American Academy of Pediatrics (https://www.healthychildren.org) regarding keeping children safe at school and talking with children and parents about school safety. [2] See information prepared by the U.S. Department of Justice, Civil Rights Division, Tips and Tools for Reaching Limited English Proficient Communities in Emergency Preparedness, Response, and Recovery (https://www.justice.gov/crt/file/885391/download), 2016 [3] See resources from the U.S. Department of Education’s REMS Technical Assistance Center (https://rems.ed.gov/docs/Disability_NewsletterV2I1.pdf).

FIRST DAY/FIRST WEEK ACTIVITIES

Due to COVID-19, BPS is opening remotely/virtually for the 20-21 school year.

Every school will be expected to develop and implement a plan for welcoming parents into your school during the opening week of school as part of the First Day, First Week Initiative. This initiative provides a wonderful opportunity for your school to showcase the goal of strengthening parent involvement by offering experiences to forge stronger relationships with our parents in a warm and welcoming environment. Oftentimes, parents who feel welcome in your school are much more likely to support the school in future endeavors to support the success of students.

Your event or activity does not have to be held the first day of school but should be held within the first two weeks of school year. Consider contacting your school’s community partners and requesting support of your events with volunteers, donations, and/or outreach.

Should you require additional information, please contact your Office of Parent and Family Engagement Supervisor. You may also call the Office of Parent and Family Engagement at 716-816-3170. Thank you.

FLAG DISPLAY

In keeping with State Education Law and Executive Law, the Board of Education accepts its duty to display the United States flag upon or near each public school building during school hours, weather permitting, and such other times as the statutes may require or the Board may direct.

The flag should be raised quickly and lowered slowly, while being saluted throughout the entire process. The flag should normally only be displayed between sunrise and sunset, but if it is to be displayed at night, it must be illuminated. The union must always be raised to the peak, unless the flag is being flown at half-staff. When lowering the flag, it must never touch the ground, or any other object, and it must be received by

61 waiting hands, which must then fold and store it. When needed, the flag must be mended, or if it is no longer fit to be flown, it must be destroyed by burning it in a dignified manner. When flying the United States flag with other flags, the United States flag must always be flown the highest, must be the largest, and must be flown in a place of honor, to its own right. Furthermore, the United States flag must always be the first to be raised and lowered.

When ordered by the President, Governor, or local official to commemorate a tragic event or the death of an outstanding individual, the flag shall be flown at half-staff. The Superintendent's approval shall be required for the flag to be flown at half-staff upon any other occasion. Requests to fly the United States flag at half-staff must be forwarded to your Associate Superintendent of School Leadership, the Superintendent’s designee, for approval.

FOOD SNACK SALES

The USDA has established nutrition standards for all snacks sold in school by any entity, including parent/student organizations, teachers, boosters, fundraisers, or the food and nutrition services department. These standards for snack sales are in effect from any time before school through 1/2 hour after school, in accordance with the Healthy Hunger-Free Kids Act, the USDA and our district Wellness Policy. Non- compliant foods may be sold from 1/2 hour after school through the end of the day. Any food sold in school must: • Be a “whole grain-rich” grain product; or • Have as the first ingredient a fruit, a vegetable, a dairy product or a protein food; or • Be a combination food that contains at least ¼ cup of fruit and/or vegetable; or • Contain 10% of the Daily Value (DV) of one of the nutrients of public health concern in the 2010 Dietary Guidelines for Americans (calcium, potassium, vitamin D, or dietary fiber) Calorie limits • Snack items: ≤ 200 calories • Entrée items: ≤ 350 calories Sodium limits • Snack items: ≤ 230 mg • Entrée items: ≤ 480 mg Fat limits • Total fat: ≤ 35% of calories • Saturated fat: ≤ 10% of calories • Trans fat: zero grams Sugar limit ≤ 30% of weight from total sugars in foods Accompaniments Accompaniments such as cream cheese, salad dressing and butter must be included in the nutrient profile as part of the food item sold. This helps control the amount of calories, fat, sugar and sodium added to foods. Nutrient Standards for Beverages All schools may sell: • Plain water (with or without carbonation)

• Unflavored low-fat milk • Unflavored or flavored fat free milk and milk alternatives permitted by NSLP/SBP • 100% fruit or vegetable juice, and 100% fruit or vegetable juice diluted with water (with or without carbonation) and no added sweeteners Schools may sell up to 8-ounce portions, there is no portion size limit for plain water. • Food items that meet nutrition standards are not limited • The standards do not apply during non-school hours, on weekends and at off- campus fundraising events • The standards provide a special exemption for infrequent fundraisers that do not meet the nutrition standards. Each State agency is responsible for establishing the number of exempt fundraisers that may be held in schools each year.

GRADE REPORTING TIMELINE

2020 – 2021 (FINAL) Grade Reporting Timeline

GRANTS

The following is the grant procedure for the Buffalo Public School District:

1. Any grant over $1,000 must go through the Grants Development Department.

2. All RFPs are initiated through, forwarded to, and reviewed only by the Grants Development Department.

3. Complete the Quick Sheet and review with Cabinet members.

4. RFP is forwarded to appropriate staff.

5. Establishment of Design Team by Grants Development Department staff; meeting dates will be set.

6. Assignment of proposal responsibilities.

7. Development and writing of proposals by Grants Development Department staff, in collaboration with District staff and “outside” constituent groups.

8. Grants Development Department incorporates the DCIP or SCEP into the proposal.

9. Budget developed by Grants Development Department, in collaboration with Design Team.

10. Final budget (FS-10) completed by Grants Development Department, forwarded to Special Projects Office for review and approval, then returned to Grants Development Department.

11. Letters of support (if necessary) secured by the Design Team.

12. Assurance pages prepared by the Grants Development Department.

13. Appendices prepared by the Design Team.

14. Complete Grant Application is reviewed by Grants Development Department or through the Internal Review Process.

15. Superintendent reviews and signs proposal/budget in meeting with the Grant Development Department liaison. 64

16. Grant is mailed either “Return Receipt Requested” or “UPS Next Day Air” by Grants Development Department; a copy of the completed application and Proof of mailing/mail receipt are kept on file in the Grants Development Department.

GUIDELINES FOR PROFESSIONAL REFERENCE

Negative feedback cannot be provided. If you do not feel comfortable giving a positive reference, just verify the dates of employment at your school.

HOMELESS EDUCATION PROGRAM

Please direct any homeless questions or concerns to the McKinney-Vento team:

Hoa Mai, Supervisor, Student Support Services, 816-3972 Marva Brown, Community Education Leader, 816-4907 Voncille Smith, Community Education Leader, 816-4919

INFECTIOUS DISEASES

The administrative procedure in the District is school-wide notification for suspected cases of infectious diseases (MRSA, etc.) and repeated school-wide notification should the disease be confirmed. There are no exceptions to this procedure. Classroom-only notifications were prohibited as a practice last year. Truc-Mai Nguyen, Director of Social Emotional Wellness, should be called immediately upon discovery of a suspected or confirmed case at 818-4853 or email: [email protected].

IMMUNIZATIONS

ALL children registered in a Buffalo Public School MUST have up to date immunizations by September 22, 2020, to comply with Public Health Law No. 2164. There will be NO EXCEPTIONS for immunizations due to the current COVID-19 pandemic, or a remote start to the school year. Students should be immunized as soon as possible so that they are safe and ready to return to school when we return to hybrid or in-school instruction.

The New York State Department of Health immunization audit must be submitted by December 15, 2020. The school nurse performs the audit. It is the responsibility of the principal to exclude and track students not properly immunized. Religious exemptions for immunizations may be granted when a request is made. The form for religious exemptions is available in the Office of School Leadership Document Library, in the section Forms. Please contact your school nurse or Truc-Mai Nguyen, Director of Social Emotional Wellness, at 818-4853 or email: [email protected] , if you have any questions regarding immunizations.

See the guidance below from SED regarding student vaccinations in regard to COVID- 19: 65

“NYSDOH expects any students who missed doses of vaccines due to COVID-19 to receive any overdue doses within 14 days after school resumes (regardless if school resumes in person on remotely); this may be extended to 30 days for students transferring from out-of-state or another country”. https://www.schoolhealthny.com/Immunization

INCIDENT REPORTS/ SAFETY AND SECURITY

The following protocol is in place and must be followed in all cases of serious incident. This includes, but is not limited to, missing children, serious injuries to students or staff, bomb threats, presence of firearms, water main breaks, gas leaks, power failures, fires or anything that warrants a “911” call or call for police assistance.

In the situation where a serious incident should occur, take whatever measures are necessary to provide immediate resolution to all safety and security concerns.

School Administrators should contact “911” then must contact Fred Wagstaff, 818-5995 and Elena Cala, 816-3715/254-1250 to alert Central Office regarding the emergency/critical situation/incident. Ms. Cala will contact the appropriate individuals.

Ms. Cala and the appropriate ASL will work with the principal and/or assistant principal to discuss and plan the communication response with parents and the school community. Be sure to report the details of your investigation as it progresses to your ASL.

Following resolution of the incident, a written summary of the incident (Incident Reporting Form, available in the OSL Document Library, section, Forms) must be submitted to the appropriate ASL. We must be transparent when dealing with all serious school incidents.

INFINITE CAMPUS – Print day rotation schedule for elementary & secondary schools

1. Log into Infinite Campus

Navigate to Campus Tools

3. Path: Index > System Administration > Calendar > Calendar > Print Rotation

4. Select PDF or DOCX (PDF is recommended) click Generate Report then print.

JUDICIAL SUBPOENAS

All Subpoenas (Judicial and/or Duces Tecum)must be submitted to the Legal Department via fax or email to Ellen Kotsis (851-3030; [email protected]) for review immediately upon receipt in the building. Response time is often limited; therefore, it is important for the Legal Department to receive these requests in a very timely manner. After review, the document(s) will be forwarded to the records section of Attendance Services for fulfillment.

Non-subpoena student record requests shall be forwarded directly to Martha Younger in Attendance Services by email ([email protected]). Emails must contain the student’s name and date of birth in the subject line.

LAPTOP POLICIES

General Laptop/Tablet Custody Guidelines  One Device Policy: District staff is expected to have custody of only one laptop or tablet per person, unless they obtain permission from the Chief Technology Officer. In new laptop deployments, the old machine(s) must be returned before a new machine will be released by the IT Department.  All laptops will be deployed from and returned to:

o The Center for Innovation, Technology and Training 1515 South Park Avenue Buffalo NY 14220 o Tech Support for Staff – by appointment: 10 am – 4:45 pm o Student device pickup and support: 10 am – 4 pm o Extended hours on Wednesdays: 10 am – 6:30 pm

• End users will pick up the equipment at that location and must sign the District’s Acceptable Use Policy (see Acceptable Use Policy) and computer tracking form acknowledging receipt of laptop.  You are expected to safeguard your District laptop or tablet at all times. It should not be left in plain sight unattended. Also, it should not be given to any other staff member for use. Only IT department staff can collect, assign or transfer custody of District issued laptops or tablets.  IT Work Tickets should be completed to request: an initial new computer, repair, maintenance, to report a lost/stolen laptop or tablet or to request a replacement laptop or tablet.  Permanent & Probationary employees are expected to have continuous custody of their laptop or tablet for the life of the machine, both through the summer and/or if the teacher moves to a new school.  Temporary employees are expected to return their laptop/tablet at the end of the school year to the Center for Innovation, Technology and Training.  At time of departure from employment from the District your laptop should not be left at your school or given to any school-based staff. All laptops should be returned to the Center for Innovation, Technology and Training.

Laptop/Tablet Cart Guidelines

Principals should designate an individual to be the custodian for each Laptop/Tablet Cart at the school. A Computer Tracking Form listing all laptop/tablets in the cart must be completed and signed for every Cart assignment within the school.

The Laptop/Tablet Cart Custodian has the role of: • Safeguarding the laptops/tablets • Reporting damaged, lost, and stolen laptops/tablets • Being the main point of contact for IT and Audit if needed

Guidelines for laptops/tablets in school carts: • School Laptop/Tablet Carts must remain locked when they are not in use • Each laptop or tablet should be signed in and out each day and returned to the carts at the end of each day • The classroom carts are for student use and should not be deployed to staff for individual use • Under no circumstances should these units be used to replace lost or stolen machines • Laptops/tablets belonging to one cart should not be swapped or moved to another cart

LETTERS OF COUNSEL – PROGRESSIVE DISCIPLINE

PURPOSE Misconduct and violations of District policy are addressed through progressive discipline. In general, violations must first be brought to the employee’s attention with counseling memos. When the employee fails to show significant improvement, the counseling memos will be used to support formal discipline.

SCOPE This procedure applies to all employees of the Buffalo Public School District. ▪ Tenured instructional staff is disciplined with Section 3020a charges ▪ Non-tenured instructional staff is at-will employment ▪ Civil Service staff is disciplined with Section 75 charges

ADMINISTRATION This procedure is administered by the principal, department head or assigned personnel. Each principal or department head is responsible for ensuring this process is followed, and for communicating this procedure to new persons assuming the duties.

REFERENCE ▪ Board Policy 6213.1: Disciplining of a Tenured Teacher or Certified Personnel ▪ Board Policy 6450: Theft of Services or Property ▪ 10/17/12 “Counseling Memos” Memo from Executive Director of Labor Relations

APPROVED FORMS ▪ Counseling Memo Templates ▪ Link to Counseling Memo

CONTACTS Central Office Human Resources 719 City Hall Buffalo, New York 14202

PROCEDURE When you become aware that an employee may have violated a policy, acted inappropriately, or failed to meet expectations it is necessary to take the following steps:

▪ Gather the facts ➢ Speak with individuals who have first-hand knowledge of the suspected violation ➢ Gather witness statements from first-hand witnesses ➢ Pull all sign-off acknowledgment forms that show that the employee was made aware of expectations relating to the violation ➢ Pull all prior counseling memos, and dates when you have spoken to this employee addressing expectations or previous violations of expectations

▪ Matters of the following nature must be escalated to Central Office Human Resources: harassment, sexual harassment, discrimination, theft, alcohol & illegal substance abuse, fraud, and violence.

▪ Meet with the employee and invite his/her union representative ➢ Present the concerns to the employee and give him/her an opportunity to explain ➢ Make reference to direct statements received from witnesses and/or other supporting documentation ➢ Ask questions and probe when necessary to fully understand the circumstances ➢ When appropriate, advise the employee that since this is a confidential employee matter, it should not be discussed with others (with the exception of his/her union), in order to avoid causing unnecessary disruption

▪ Consider all the facts and determine whether or not a violation occurred

▪ If a violation occurred, address the misconduct using a Counseling Memo ➢ For tips on writing a Counseling Memo, refer to the 10/17/12 Labor Relations memo ➢ Utilize the Counseling Memo templates from the Human Resources department

▪ Hold a meeting with the employee and invite his/her union representative to present the counseling memo and advise the employee of your expectation for their improvement. ➢ The meeting should be held in a timely manner, so as to correct the behavior as soon as possible ➢ Employees have the opportunity to respond during the meeting, or supply a written response, which will be attached to the Counseling Memo. If the employee’s response contains inaccurate or misinformation, take the opportunity to advise the employee and provide correct information.

▪ Completed Counseling Memos (and supporting documents such as witness statements and any response provided by the employee) should be ponied/ emailed to your HR Generalist in the office of Human Resources in order to be included in the employee’s personnel folder. ➢ It is recommended that you keep a copy for your records, or notate the date and action taken, so that it may be referenced for future counseling.

Be Mindful of the Following

Counseling Memos are an essential step in the progressive discipline process. This step not only makes the employee aware of concerns/ violations, but it gives the employee an opportunity to improve areas which are deemed unsatisfactory. To preserve the integrity of the process, be sure to keep in mind the following:

▪ Be fair and consistent ➢ The District prohibits targeting or singling out specific employees or groups of employees. ➢ Enforce the same expectations to all, consistently ▪ Retaliation will not be tolerated ➢ The District prohibits retaliation for engaging in any protected activity ➢ Partner with Human Resources if the employee explains that the misconduct was a result of, or attributed to a medical matter ▪ Address concerns in a timely manner ➢ Address issues as soon as possible

Pursuing Disciplinary Charges When properly executed Counseling Memos fail to result in significant improvement, contact Human Resources to discuss taking further action.

▪ In order to successfully pursue disciplinary charges, the District needs to demonstrate that: ➢ the employee has been made aware that they violated District policy or that their conduct, performance or attendance is unsatisfactory and must improve ➢ the employee was given reasonable opportunities and time to improve ➢ the employee continued to violate policy or failed to show significant improvement ➢ the violation was so severe that it is appropriate to escalate directly to disciplinary charges; examples include: harassment, sexual harassment, discrimination, theft, alcohol & illegal substance abuse, fraud, and violence.

For additional information, including sample letters of counsel, please review the Human Resources Procedures Manual.

If you have any questions, feel free to call Labor Relations: 816-3102, or Human Resources: 816-3519.

LIBRARY

Supervision of students in the Library Media Center: Teachers and Library Media Specialists (LMS) must share responsibility for student supervision in the library media center when working with students in grades 7 – 12. It is recommended that teachers and LMS also work together and share responsibility for student supervision in the library media center when working with students in pre- kindergarten through grade 6. Please remind classroom/subject area teachers to remain with their classes on visits to the school’s library media center. 71

Teachers and LMSs should cooperatively plan the library media program, which is an outgrowth of the educational goals and objectives of the classroom. The classroom/subject area teacher can then reinforce skills learned in the library while the library provides the laboratory situation for the reinforcement and extension of the classroom skills. Working together, teacher and LMS will be able to meet student needs more effectively.

Use of the library media center in the absence of a certified LMS: • Teacher aides and/or volunteers/parents cannot staff libraries on days when an LMS is not scheduled. However, teacher aides and/or volunteers/parents can work under the direction of a certified LMS when the LMS is present. • If necessary, teachers may use the library media center with their classes for research when the LMS is not scheduled. Please note, however, that library materials cannot leave the library in this instance and it is the responsibility of the teacher to ensure that the library facility is locked upon exiting. • Circulation of library materials can only occur on days when the LMS is scheduled. • Whenever possible, extra duties should not be assigned to the LMS.

LOST OR STOLEN PROPERTY

In the event that a student or parent wishes to file a claim for stolen property, they must complete a Notice of Claim – Parent of Student, and file it through Darren Brown, Chief of Staff. Notice of Claim forms are available in the Office of School Leadership Document Library in the section Forms, or in the Board of Education Office.

In the event that a teacher wishes to file a claim for stolen personal property, they must complete a Notice of Claim, and file it through Darren Brown, Chief of Staff. Notice of Claim forms are available in the Office of School Leadership Document Library in the section Forms, or in the Board of Education Office.

In the event that Board of Education property has been stolen, the administrator/teacher whom the property was issued to must contact the issuing department and follow the given procedure.

MANDATED REPORTING (CHILD ABUSE)

Please refer to the following documents available in the Office of School Leadership Document Library in the section, Mandated Reporting when reporting incidents of (a) suspicion of abuse in a school; or (b) suspicion of abuse in the home or outside of school.

MARK REPORTING TIMELINE

Please follow the mark reporting timeline for 2020-2021 below:

MEDIA POLICY

Please do not speak with local media without contacting Elena Cala, Special Assistant to the Superintendent for Public Relations, at 254-1250, for instructions on how to proceed.

MEDICAL LEAVE INSTRUCTION PROGRAM

Please direct any attendance questions or concerns to Aundrea Sanders, Supervisor, Student Support Services at 816-3106.

MEDICAL RELEASE - RETURN TO WORK REQUIREMENTS

When you become aware that an employee who has been out of work, due to a work related or non-work-related medical absence, is preparing to return to work, it is necessary to take the following steps:

▪ Ensure the employee submits a medical release supplied by the employee’s medical provider, preferably 7 days or more prior to the expected date of return.

▪ The medical release, on the medical provider’s letterhead, must contain the following information: ➢ Whether the employee may return or not ➢ Whether the employee will return with or without restrictions, along with details of the accommodation requested ➢ Date the employee is released to return to work ➢ Authorized signature of the medical provider or his/her designated staff member

▪ Upon receiving the detailed medical release, email the release-document, along with any additional documents supplied by the medical provider (such as accommodation requirements) to Human Resources at: [email protected]

▪ Human Resources must review and approve the medical release prior to the employee returning.

NOTE: If an employee who is out of work due to a work related or non-work related medical absence returns to work without Human Resources’ approval of the medical release, that employee must be sent home immediately until the review/approval process is complete, unless the medical documentation releases the employee without any restrictions.

▪ Medical releases requiring restrictions/accommodations will be discussed between Human Resources, the building administrator and/or supervisor prior to the employee returning, to determine if the restriction(s) can be accommodated.

▪ Human Resources will inform the employee of whether the medical release and the request to return-to-work has been approved or denied. In addition, Human Resources will confirm the return to work date and any accommodations.

▪ School administrators are responsible for ensuring the employee adheres to the agreed upon accommodations/restrictions.

MEETINGS – OFFICE OF SCHOOL LEADERSHIP

Meetings will occur monthly. All dates are listed on the posted in the Office of School Leadership Document Library.

Office of School Leadership Monthly Leadership Meetings 2020-2021 Date Meeting Location Time August 27 District Wide All Administrators Virtual TBD Meeting September NO MEETING NO MEETING NO MEETING October 13 Secondary Principal & Assistant Virtual 8:30-11:30 AM Principal Meeting October 14 Elementary Principal & Assistant Virtual 8:30-11:30 AM Principal Meeting November 10 Secondary Principal & Assistant Virtual 8:30-11:30 AM Principal Meeting November 18 Elementary Principal & Assistant Virtual 8:30-11:30 AM Principal Meeting December 8 Secondary Principal & Assistant Virtual 8:30-11;30 AM Principal Meeting December 9 Elementary Principal & Assistant Virtual 8:30-11:30 AM Principal Meeting January 12 Secondary Principal & Assistant TBD 8:30-11:30 AM Principal Meeting January 13 Elementary Principal & Assistant TBD 8:30-11:30 AM Principal Meeting February 9 Secondary Principal & Assistant TBD 8:30-11:30 AM Principal Meeting February 10 Elementary Principal & Assistant TBD 8:30-11:30 AM Principal Meeting March 9 Secondary Principal & Assistant TBD 8:30-11:30 AM Principal Meeting March 10 Elementary Principal & Assistant TBD 8:30-11:30 AM Principal Meeting April 13 Secondary Principal & Assistant TBD 8:30-11:30 AM Principal Meeting April –No Elementary Principal and NO MEETING NO MEETING meeting Assistant Principal Meeting May 11 Secondary Principal & Assistant TBD 8:30-11:30 AM Principal Meeting May 12- Early Elementary Principal & Assistant TBD 8:30-11:30 AM Release Day Principal Meeting

NOTIFICATIONS TO SCHOOLS

Please be advised, the Office of School Leadership communicates with school administrators every Friday through a weekly update titled, OSL WEEKLY BULLETIN.

This bulletin is meant to capture all important information for school administrators in a single, weekly email. Individuals/Departments should not be sending any emails out via the email group "Principals - All", "Assistant Principals - All", “Elementary Principals”, “Secondary Principals”, “Elementary Assistant Principals” “Secondary Assistant Principals” unless it is a matter of urgent business, rather, communications intended for all Principals and/or all Assistant Principals should be sent to [email protected] no later than Thursday at 4:00 PM for inclusion in the week's update. All submissions to the Weekly Bulletin must be approved by a cabinet member. Information received will be communicated via the Weekly Bulletin, including any attachments that need to be shared with schools. Administrators should share this information with clerical staff.

All Weekly Bulletins can be found in the archives in Schoology.

Please do not send notices directly to the email groups – All-Principals or All-Assistant Principals.

OVERAGES

Teacher overages continue to cost the District hundreds of thousands of dollars per year and must be monitored and logged from the first day of school. Effectively using Infinite Campus will allow access to accurate information regarding student attendance, student placements, teacher placements, and overages. More information will be issued regarding the role of principals and assistant principals in the monitoring of teacher overages in the coming weeks.

The following numbers are to be used for teacher overages:

PK 18 students maximum K – 3 30 students maximum 4 – 6 32 students maximum

Grades seven and eight are considered secondary for BTF purposes. Therefore, the class sizes for grade 7 – 12 teachers are as follows:

English 120 maximum/135 maximum Regents Mathematics 135 maximum/150 maximum Regents Science 135 maximum/150 maximum Regents Social Studies 135 maximum/150 maximum Regents

PACKING

The following guidelines have been established for packing/unpacking during school relocations due to reconstruction: Packing • Staff (teachers and administrators) may need extra time to pack their personal materials. Staff directly involved in moving will be allotted up to nine hours per person to pack.

• Packing will be paid according to the contractual rate. • Time must be listed on the Extra Activity Payroll sheet and forwarded to your Associate Superintendent of School Leadership, for approval. The fund number will be assigned by Central Office. Unpacking • Staff (teachers and administrators) may need extra time to unpack their personal materials. Staff directly involved in moving will be allotted up to nine hours per person to unpack. • Packing will be paid according to the contractual rate. • Time must be listed on the Extra Activity Payroll sheet and forwarded to your Associate Superintendent of School Leadership, for approval. The fund number will be assigned by the Finance Department.

PAYROLL- SEE EMPCENTER

Payroll Department Link

PARENT ENGAGEMENT PORTAL - DIRECTIONS

Parent Engagement Data Portal Office of Parent Engagement and Involvement Data Link • https://district.buffaloschools.org/SitePages/ParentEngagementForm.aspx • https://www.buffaloschools.org/Page/2380

PARENT GROUPS

Parent Groups • All schools are required to have an active parent group (PTA, PTO, PTSCO, etc.) designed to be a supportive organization to engage parents to focus on student learning and school success. Schools are also required to elect a delegate and alternate to serve on the District Parent Coordinating Council. For additional information, please refer to page 35 (Tips for How to Start a Parent Group) and page 33 (Guidelines and Process for Selecting DPCC Representatives and Alternates). You may also contact Office of Parent and Family Engagement Supervisors: Mrs. Amy Casillas-Osorio (acasillas- [email protected]) or Dr. Patricia Kawi ([email protected]) . Thank you.

PERSONAL LEAVE DAYS

The contractual personal leave time and approval process is as follows:

Collective Number of Application for Short-Term Bargaining Personal Leave Absence/Leave from Regular Duty Group Days Approved by: BCSA 5 Division Head BEST 3 Principal BTF 5 Principal PCTEA 5 Principal

Principals may opt to use the AESOP Personal Leave approval process as their only means of notification of a request for personal leave for teachers and teacher aides and assistants. If you choose this option as a school policy, it must be clearly communicated to your staff.

Short-Term Absence/Leave from Regular Duty for Personal Business:

Please be advised that the Short-Term Absence/Leave from Regular Duty form has been updated. The new form is available in the Policies and Procedures Document Library in the section, Forms. Please review the following information carefully, as there have been changes to the procedures and use of the Short-Term Absence/Leave from Regular Duty form.

The Short-Term Absence/Leave from Regular Duty form is used to request leave for several purposes: • Personal business • Board business (examples are union business, guided observations, chaperoning long-term field trips, and travel to conferences or seminars) • Professional learning opportunities • Request for sick leave (when known in advance)

Personal Business

The following procedures must be followed when completing a Short-Term Absence/Leave from Regular Duty for personal business:

1. The Application for Short-Term Absence/Leave from Regular Duty must be used by all principals, assistant principals, teachers, teacher assistants, and teacher aides. The form must be completed in its entirety, or it will be returned to the employee for completion. Whenever possible, advance notice of forty-eight (48) hours shall be given before the use of a personal day. 2. Personal leave may not be taken the day before or after a holiday unless a request, specifying the reason, is made and approved. a. Teachers, teacher assistants, and teacher aides must submit to their principals for approval; applications for Short-Term Absence/Leave from Regular Duty before or after a holiday no longer need be submitted to the OSP; approval will be done at the building level.

b. Principals and assistant principals must continue to submit their applications for Short-Term Absence/Leave from Regular Duty before or after a holiday to their Associate Superintendent of School Leadership for approval. 3. Once approved, principals, assistant principals, teachers, teacher assistants, and teacher aides must secure a substitute in AESOP if needed.

Board Business

The following procedures must be followed when you are completing a Short-Term Absence/Leave from Regular Duty for Board business (examples are union business, guided observations, chaperoning long-term field trips, and travel to conferences or seminars):

1. The Application for Short-Term Absence/Leave from Regular Duty must be used by all principals, assistant principals, teachers, teacher assistants, and teacher aides. The form must be completed in its entirety along with documentation (ex. an email correspondence approving the guided observation, a copy of the approved field trip form, conference flyer, etc.), or it will be returned to the employee for completion. 2. Teachers, teacher assistants, and teacher aides must submit to their principals for approval; principals and assistant principals must submit to their Associate Superintendent of School Leadership for approval. 3. If the leave request is for a District meeting or training, please see directions below for completing a Short-Term Absence/Leave from Regular Duty for a District sponsored professional learning opportunity. 4. For teachers, teacher assistants, and teacher aides, once approved, the leave form must be forwarded along with documentation (ie. conference details) to the appropriate Director or Supervisor, who will sign the form indicating their endorsement of the Board business day. 5. If a substitute is required, the Director or Supervisor must provide a fund number or have obtained prior approval for attendance without a fund number, in which case documentation must be attached explaining this special circumstance. 6. After the appropriate signatures have been obtained from the principal and Director or Supervisor, the form and documentation must be forwarded to your Associate Superintendent of School Leadership, 728 City Hall or faxed to 851- 3882. The form will then be faxed back to the attention of the building principal and the teacher, teacher assistant, or teacher aide with approval or denial. No arrangements (flights, hotels, etc.) should be made until the form is approved and returned to the individual requesting leave. 7. If reimbursement is being requested, a fund number must be indicated on the leave form at the beginning of the process. 8. Once approved, principals, assistant principals, teachers, teacher assistants, and teacher aides must secure a substitute in AESOP if needed.

Professional Learning Opportunities

The following procedures must be followed when you are completing a Short-Term Absence/Leave from Regular Duty for District sponsored professional learning opportunities:

Request for Sick Leave

The Application for Short-Term Absence/Leave from Regular may be used to notify a principal that a teacher, teacher assistant, or teacher aide will be going out on sick leave when known in advance. The absence must also be entered into AESOP.

PLANT DEPARTMENT

The goal of the Plant Department is to provide a clean, safe, healthy and visually appealing environment in which to work and learn. We provide services that support the academic program and strive to positively affect the learning environment.

Plant Operations has implemented programs to improve the skill level and professionalism of our engineering and custodial staff. To accomplish this:

* The Engineers have developed a Health and Safety committee that provides annual training, information and workshops throughout the year. They work closely with the Health and Safety Director for Plant Department. The School Engineers have secured grant-funded training with Cornell Extension through WNYCOSH for Health and Safety, Indoor Air Quality, Crisis Prevention and other pertinent topics for successful building operation.

* The School Engineers have implemented professional skills training in the form of 75 hour modules developed by the International Union of Operating Engineers, their parent union, in conjunction with the EPA, ASHRAE, the ASME and other professional 80 organizations. These include courses on Indoor Air Quality, FMS systems, HVAC, Electrical etc.

* The product committee tests new products, procedures and machinery to help develop more efficient and economical ways to maintain the schools. We have instituted a Green Cleaning program and continue to develop this program.

* The Engineers have a “mentoring” program and an Education committee for new Engineers which pairs them with an experienced engineer to help them manage the responsibilities of the job and their employees.

Workshops and training pertinent to the responsibilities of the engineers and their staff are periodically conducted by Plant Department.

The Custodial Inspector-Engineers, Engineer Security System Team and the Engineer FMS Team work closely with the engineers assigned to them to help ensure that the district standards are being met and the services needed to support the academic program are being provided.

Changes in technology and job specifics for heating and ventilation, health and safety, environmental issues, grounds, custodial, employer/employee relations, computer technology, energy management, chemistry, electrical and so on require a strong commitment to improving professional skills. Plant Department and the engineers are working cooperatively to move forward.

Building and grounds maintenance in the Buffalo School system is a unique and decentralized system. The engineer is a District employee and he /she employ the custodial and cleaning staff. The custodial staffs are the direct employees of the engineer and not Board employees. The engineer is held accountable for the building and grounds maintenance and meeting the School District Standards for maintenance and operations.

The Principal and the engineer should work closely together on building and other issues related to the operation and school functions. The engineers are required to periodically meet with the principal on any issues, plans, problems, wish lists and anything that involves the physical plant or the operation of the building. The principal, and engineer teams that work best have continued communication and respect each other responsibilities.

I have listed some commonly asked questions. I hope this information clarifies some issues and fosters communication between Plant Department, the Engineers and Building Administrators.

Questions:

1. How do deliveries get moved?

Delivery of materials from an “outside vendor” are ordered and paid for through the Purchase Department as “inside deliveries”. This means that the delivery company is 81 paid to bring the delivery from their truck to inside the building (usually right inside the door). Once they are inside the building, you should designate the storage area where you would like the engineer to take them and they should move them in a timely fashion. The engineer or his/her staff is not responsible to deliver classroom supplies or instructional material from teacher supply requisitions.

Personal items that need to be moved to or from your car are also not the responsibility of the custodial staff. Most engineers and custodians will help anyway but they are not required to.

2. Who moves furniture in the building?

The Principal should request small furniture moves through the engineer. An example would be a teacher who needed a few additional desks or a bookcase. If the item is too heavy (like a full wardrobe) or the move duplicates something that is already in the room (one teacher’s desk for another), the material should be boxed and only the material moved. Moving entire classrooms usually requires the Board laborers. The engineer does not have the staff or the equipment to move on that scale but they will get the help they need through the service center to execute these moves.

Moving furniture is difficult in most buildings and should be well thought out and planned so the same cabinet does not get moved multiple times, for example. This is an area where common sense and good communication are important as well as a cooperative spirit.

3. Who sets up for programs?

The Principal should make the Engineer aware of all programs and items needed as soon as possible. The engineer should make sure that he/she has scheduled the set up and clean-up of the area including removing any items at the end of the program. Sometimes there are last minute “needs” to have a successful program. It is understandable that this may occur sometimes, but it should be the exception rather than the norm.

The engineer and custodial staff are not responsible for setting up your coffee or food table other than putting the actual furniture in place.

4. Who cleans the cafeteria?

The custodial staff is responsible for the daily cleaning of the cafeteria floor, waste receptacles, walls and removal of all trash.

This does not include the tables and the chairs. It does not include the serving counters, kitchen floor or appliances. That is the daily responsibility of the Food Service Department.

The tables and chairs and the kitchen floor are the responsibility of the custodial staff at Christmas, Easter, and the summer clean up period. The cleanup of the tables and chairs at summer lunch is again the responsibility of Food Service.)

If there is a child who has an “accident” or gets sick on a cafeteria table or chair, this falls under the duties of the custodial staff.

5. What are the hours my building is open?

Custodial Services are provided in each building during these hours:

Early building ...... 7:00 AM to 3:30 PM Middle building ...... 7:30 AM to 4:00 PM Late building ...... 8:00 AM to 4:30 PM

These are the hours the building is open for occupancy for the regular school day. There is a provision in the engineers’ contract to extend the day at no cost to the district for school related activities after school. There should be communication about this between you and the engineer so they know you have staff, programs or meetings in the building so they can accommodate these events. It is important to share the rooms being used, the time of the events and any other important information. Extended Day hours are:

Early building ...... 7:00 AM to 5:00 PM Middle building ...... 7:30 AM to 5:30 PM Late building ...... 8:00 AM to 6:00 PM

The principal can be in the building at any time and should have exterior door keys or an access card and a code for the security alarm. If a principal comes to the building during “off” hours, they need to be diligent about disarming or arming the security system. The engineer will show you how to do that and what to do if there is an alarm when you are disarming the building. When it is not armed or disarmed correctly, the engineer or custodian is called from home to secure the building. The police are also dispatched.

The principal can arrange to meet with a few staff after the building is closed but custodial services will not be available. HVAC equipment should be shut down and securing of the space becomes the principal’s responsibility. In the majority of buildings, the only people left late are cleaning staff who cannot be responsible for securing the space and who lack the expertise to operate mechanical equipment (thus the shutdown of HVAC equipment.)

If you are planning meetings with a group of your staff, planning team, scheduling Professional development, parent events or other uses, you need to get approval from Plant Department.

The building closes so custodial staff can complete the tasks required to prepare the building for school the next day and properly shut down and secure the building.

6. How do we have site base meetings or after school activities?

A request should be made to Plant Department for use of the building after hours of operation. The request should state the time of the activity and the spaces to be used. If there are grants covering the costs related to opening the building the fund number to charge should be included. An approval letter will be issued to you and the engineer for any approved activity.

7. How do I get repairs done?

The engineer is charged with the responsibility of the physical plant, which includes the physical condition of the building and its contents. He/she should requisition repairs on a Schooldude Work Order to the Repair Office. The principal should be made aware of all repairs needed, safety problems, etc. The exceptions are as follows: office machine repairs are usually requested by the main office. Cafeteria equipment (freezers, etc.) is the responsibility of Food Service.

8. Who supervises the engineer?

The engineer is an employee of the Board of Education and works under the supervision of the Director of Plant Operations. Everyone in Plant Department works under the direction of the Executive Director for School Planning.

9. Who does the custodial staff work?

The custodial staffs are the employees of the engineer and work directly under his/her supervision.

10. How do I get things done or who do I talk to if I have a problem with the custodial staff?

You should address all concerns to the engineer. He/she is charged with the full responsibility of the building for Plant Department and is responsible for the action or inaction of his/her staff. The engineer is 100% accountable to the Plant Department for all Plant Department concerns in the building.

11. What if I have a problem with the engineer?

Try to resolve it at the building level by talking through the issue with the engineer. If that fails, contact the Director of Plant Operations or the Custodial Inspector-Engineers with your concerns.

12. If the engineer does not respond to problems with his staff, may I direct them instead?

No, they are not Board employees. They work for the engineer under his/her direction. If the engineer is unresponsive and you assume his/her duties, you are taking time from your own duties while bypassing the system that is in place to ensure that the engineer 84 and custodial staff do their job. Notify the Director of Plant Operations if there are issues.

13. What if there is no resolution?

You should contact Plant Department. The Director of Plant Operations or Custodial Inspector –Engineer assigned will investigate the matter and try to resolve any problems. Some issues are easily solved. Others may require changing procedures, communication, progressive discipline or something more creative.

14. Why should I periodically meet with the engineer?

Well-operated buildings have great communication. There is mutual respect for all individuals and the services or skills that they provide. There are many issues that you and the engineer need to be on the “same page” about and many problems can be solved or prevented with open communication.

You are the “CEO” of the building, but the Engineer is charged with the responsibility of the Physical Plant. You both have enormous responsibilities to ensure a successful academic program. Issues which should generate discussion include programs, set ups, classroom issues, vandalism, grounds, custodial problems, classroom issues etc. A weekly meeting about issues, problems or even good things happening between the Principal and Engineer promotes better communication and a smoother operating building.

Please feel free to contact Barry Kirker ([email protected]) at any time for any issue or question you have; 816-3535.

PREGNANT AND PARENTING TEEN PROGRAM

Please direct any Pregnant and Parenting Teen Program questions or concerns to Truc- Mai Nguyen, Director of Social Emotional Wellness ([email protected]).

PRE-KINDERGARTEN PROGRAM

Please contact Jessica Sipes, Supervisor of Elementary Education at ([email protected]) (716) 228-3003

PROCEDURE TO ADDRESS OFF-CAMPUS CRIMINAL STUDENT BEHAVIOR

Buffalo Public Schools BPS Building Principal Procedure to Address Off-Campus Criminal Student Behavior Resulting in Felony Legal Charges:

In alignment with: NYS Juvenile Penal Law S 265.09; Two NYS Commissioner of Education Rulings (Appeal of a. and S.L., 35 Ed. Dept. Rep. 13608 and Appeal of Mangaroo 33 Ed. Dept. Rep 286); NYSED Law 3214; and the BPS Code of Conduct

Building Principal(s), upon substantiating that legal charges have been brought forth against a youth who is enrolled in his or her school, for an offense that took place off- campus and which is classified as a felony should request a Long Term Suspension from the Superintendent’s Designee in the Office of Pupil Personnel Services, if is deemed that the student’s presence in school: • could pose a potential danger to persons or property; • would have a substantial detrimental effect on the general welfare of the school; • disrupts the educational process

If the Long Term Suspension is granted, the student will participate in a Fair and Impartial Educational Hearing and depending on the disposition it may be further recommended that a threat assessment be conducted by a Highly Qualified, NYS Certified BPS staff person.

All students will be provided instructional services in alignment with NYSED Law 3214, during their time out of school.

PROFESSIONAL GROWTH SYSTEM The Professional Growth System (PGS) is the District’s web-based, comprehensive learning management system. PGS is designed to inform all staff about professional learning opportunities and to systematize procedures and protocols related to professional learning. Course information is tailored to each individual user based on current position demographics. System modules include:

Staff Dashboards – shows what PD staff Course Dashboards – shows what courses have completed are in the system Course Catalog - shows what courses are Transcript – record of all professional available development completed Room Management – reserve rooms My Credentials – shows NYSED certification Mentoring – records of mentoring Propose a PLO – create professional requirement development courses

Reporting – create reports on course Human Work Flow automation – submit completion forms Targeted Announcements – send messages Surveys – evaluate professional development to staff groups Advanced Credit Differential – submit request for credit differential

How to Access PGS: BPS website - Staff Resources Staff Development Department’s webpage - PGS Login

PGS login is the same User name and Password as your District email, computer, and Infinite Campus.

The PGS support page is located on the BPS website with tutorial videos, downloadable pdf documents, and quick links for your convenience. PGS Support Page

Building Level Expectations: All professional learning must be entered in PGS. Course attendance and completion information must be managed through PGS.

PGS Designees – Building principals must select a PGS designee to manage professional learning in the system. We strongly recommend that principals assign a minimum of three people as designees with at least one administrator assigned.

PGS Professional Development Designee - Designees assigned to Professional Development, are responsible for the input of all school based professional development including: Superintendent Conference Days, Early Release Days, grant specific school based training, curriculum planning, and PD during grade level and faculty meetings. Professional Learning Opportunities (PLO) must be vetted with a three step approval process that includes a review of course content for Continuing Teacher Leader Education credit(CTLE), alignment to the Education Bargain, and finance. Designees must use the PLO tab to enter these training options.

PGS Meeting Designee- Designees assigned to Administration/Meetings are responsible for the input of generic Grade Level Meetings, Common Planning Time, Faculty Meetings, and any other meeting that does not require any CTLE/CTLE ENL Credit or Funding. These are entered in PGS for reporting purposes only.

The Staff Development department will provide training for all PGS Designees. Training will include: entering courses and meetings, roster management, and printing sign-in sheets. Please contact [email protected] to schedule designee training. Continuing Teacher Leader Education Credit New York State Education Department requires that during each 5 year registration period beginning on or after July 1, 2016, an applicant for registration shall successfully complete a minimum of 100 hours of Continuing Teacher and Leader Education, as defined by the Commissioner. The District must track and provide CTLE completion certificates of all District sponsored professional learning. Here is a link to the NYSED regulations. Principals must ensure that grade level meetings and faculty meetings that are designated professional learning are entered and managed in PGS through the PLO tab.

Job-Embedded Professional Learning Initiatives District Lead- The department of Staff Development schedules job-embedded professional learning opportunities as directed by the Chief Academic Officer, of Curr./Proj. Initiatives. Information including training dates, times, participant demographics, AESOP codes, and PGS course numbers are communicated in the Weekly Bulletin. Principals are responsible for ensuring that teachers are informed,

87 scheduled, and registered in PGS and AESOP. Teachers and other staff members must register themselves in PGS for all professional development opportunities and meetings targeted to their demographic. School Lead – School or department based job-embedded PLO must be approved for the number of substitutes and requested date. Please complete the Job- Embedded Substitute Request form before entering the course in PGS for approval.

Reports The Professional Growth System manages District participation in learning opportunities. Reports can be generated to audit attendance and monitor offerings. To request a PGS report please email [email protected] with a clear description of the information needed. Please allow 8-10 business days to complete the report.

Calendar The home page of PGS hosts the live District Course Catalogue calendar, this is updated in real time based on course approvals. Information on the calendar includes all meetings and professional development that has been entered in PGS. The BPS Strategic Calendar is located in Schoology in the administrator resources area and on the Staff Development webpage. This calendar list District wide job-embedded professional learning, department meetings, and scheduled school closings.

Professional Development Catalogue The Professional Development Catalogue is released quarterly. Each edition lists District and departmental professional learning opportunities scheduled for that quarter. Please follow the timeline below for course entry in PGS.

Timeline for Entering Professional Development for Approval Professional Development Start Date PGS Submission date Range All Professional Development starting August 30th September 1 – October 31 All Professional Development starting October 20th November 1 – January 31 All Professional Development starting January 20th February 1- April 30 All Professional Development starting April 20th May 1- June 30 All Professional Development starting May 31st July 1-August 31

Please contact [email protected] for all your PGS concerns.

Due to Covid-19 all professional development for the 2020-2021 school year will be virtual or online self-paced(updates to this regulation will be posted on the Staff Development web page).

PUBLIC RELATIONS

If you are contacted by a media representative, please first inform Special Assistant to the Superintendent for Public Relations Elena Cala, at 254-1250. Ms. Cala should be the first point of contact for media so that she can coordinate communication efforts.

Elena Cala, Special Assistant to the Superintendent for Public Relations 712 City Hall Buffalo, New York 14202 [email protected] 716.816.3715 (Office) 716.254.1250 (Cellular) 716.851.3033 (Fax)

Business Card Requests • The Business Card Request form may be found in the Policies and Procedures Document Library

• The form is to be completed and emailed or faxed as indicated on the bottom of the form.

• An email will be sent when cards are received and can be picked up at 712 City Hall

• Usual delivery time is six weeks BPS School District Release Forms • Regulation 3111R Media Access: Student Interviews, Photographs and Videotapes and Forms 3111F & 3111F.1 may be found in the BPS District Administrative Policy Manual and on the Public Relations webpage

• Any identified, interviewed student must have a completed form on file with your school office

• Please have parents complete the form at the beginning of the year for the entire school year Use of Parent Notification System

· Call scripts for anything other than routine school events are to be reviewed and/or approved by Elena Cala; information may be called in to 816-3715 or 254- 1250 or emailed to [email protected]

· New users, those requiring a change in user information, or lost or misplaced password requests should be sent to [email protected]

· It is the responsibility of the school to update telephone numbers noted in Infinite Campus

· Note: Please check your list of students to ensure they are current for this year

District-wide Email Announcements • District-wide email announcements are generated by completing the Email Announcement Request found on buffaloschools.org under the staff resources tab Request for Media Coverage • If you are holding an event that you desire the media to attend, please complete the Request for Media Coverage form located on the Public Relations webpage Please email the completed form to [email protected] at least one week prior to your event

RECESS

Buffalo Public Elementary schools shall provide the opportunity for physical activity, such as recess, for students in grades pre-K through 6 each full school day as per the District’s Wellness Policy. Schools shall demonstrate a commitment to neither deny nor require physical activity as a means of punishment.

Best Practices for Planning for Recess o Create a team of appropriate stakeholders to develop a written plan for conducting recess, lesson plans and expectations, and safety procedures for recess or other physical activities. o Provide a safe and supervised environment for students to participate in scheduled recess or other physical activity. o Be consistent in having recess. Do not to take it away (as a punishment). Make sure all students are being supervised at all times. Invite parents to come to the school to assist but not lead in supervision. o Develop emergency procedures for addressing injuries or drills while on recess. o Develop back-up plans when weather or other circumstances prevent recess from occurring. o Consider utilizing approved parent and community volunteers to support teachers and students. o Schedule recess in Infinite Campus and make school staff aware of the school wide recess schedule.

Guidelines for Outdoor Play in Cold Weather Children benefit from vigorous exercise and should be given the opportunity to play outside whenever possible. Unless it is snowing heavily or there is ice on the playground, low temperatures are not necessarily a barrier to outside play as long as children are appropriately dressed. Principals maintain the discretion to allow outdoor play periods on winter days.

Resources:

Peaceful Playgrounds: playground blueprints, stencil sets, playground programs, activity guides, fundraising support, www.peacefulplaygrounds.com/Peaceful Playgrounds Recess Program; Where kids play their way to a healthy body and brain. Features over 100 unique games, markings and activities to get kids moving while learning how to “play nice”.

Playworks Guide: http://www.playworks.org/Playworks is a national nonprofit organization that transforms schools by providing play and physical activity at recess and throughout the school day. Through our on-site direct service and trainer-led professional development workshops, Playworks restores valuable teaching time, reduces bullying, increases physical activity and improves the school and learning environment.

KaBOOM!is a national non-profit dedicated to saving play for America's children. Their mission is to create great play spaces through the participation and leadership of communities.

NFL Fuel Up To Play 60

For Recess before Lunch; Healthier US School Challenge has a whole list of resources: The 3 R’s? A Fourth is Crucial too: Recess

REQUEST FOR RECORDS

The practice of charging any current and/or former students for copies of their student records has been discontinued.

All requests for records should be telephoned to the Department of Attendance Services 816-3593 or faxed to 851-3698.

REGISTRATION OF STUDENTS

With the opening of school, personnel are reminded that students are not to be turned away if they have been assigned to your school by District personnel or Central Registration. In the past, some students were not allowed to register because someone at the school decided the student belonged elsewhere. Students and their families should not be sent to “shop” for schools or be directed to return to Central Registration or City Hall. If you believe a mistake was made, inform the parent that members of the

91 administrative team, including Central Office staff, will need to review the student’s records/placement. If an error was made, the student will be transferred as quickly as possible. In the interim, the student is to be placed in class and provided with a schedule. There are no exceptions to this directive.

RESEARCH

Conducting any type of research on Buffalo Public School students, faculty, staff, administrators, or programs requires the approval of the Office of Shared Accountability. Do not allow researchers access to personnel or data until the appropriate approvals have been secured in writing.

The Buffalo Public Schools (BPS) encourages educational research and data collection to support and inform instructional and administrative decision making. The first responsibility of the district is the teaching and learning that occurs in the classrooms, so cooperation with research must occur with this obligation in mind.

Research and other data collection activities are subject to procedures designed to: • Comply with ethical standards for research in education and with all regulations set forth in state and federal law to safeguard the privacy of current and former students, their parents, current and former staff members, and other participants in BPS-sponsored activities (please see FERPA regulations).

• Limit interruptions to the instructional program.

• Ensure high quality research practices –the technical competency, feasibility, pedagogical soundness, design soundness, and appropriateness of research and other data collection activities in the BPS setting. On occasion, researchers may attempt to contact schools or departments directly to request permission to conduct research in the district. These requests should not be initiated at the school or department level - they should be directed to the Office of Shared Accountability so that we can ensure these research studies comply with the standards listed above.

This is a reminder that approval from the Buffalo Public Schools Office of Shared Accountability (OSA) is required before beginning any research that involves BPS district staff, students, facilities, or functions in: • the collection of data from students, parents, teachers, administrators, or other professional staff.

• the observation, individual interviewing, or focus groups involving any of the above persons or groups.

• the release of private data, non-public, data from the district’s records.

• the recruitment of subjects for research.

This includes requests for data collection that related to masters' theses or doctoral dissertations.

All requests approved by OSA follow the Calendar of Research and Other Data Collection Activities for blackout dates. Please visit the OSA website for additional information.

RESIGNATION – TEACHERS

We would like to avoid abrupt resignations. All teachers who are considering resigning should be reminded that they must give the District 30-day notice or their certification can be jeopardized. Providing comprehensive support in the early stages is critical to a new teacher's success and sustained growth. If you recognize that a new teacher is struggling, begin to intervene immediately, and please do not delay in bringing the Director and/or Supervisor into a conversation with you and the teacher. It is important that teachers new to the District are appropriately supported at all levels by administrators, coaches, staff developers, coordinators, mentors, and fellow teachers.

SAFETY DRILLS

See Appendix A: Emergency Response to Critical Situations

SAFETY AND SECURITY (SEE ALSO INCIDENT REPORTS)

All administrators are to effectively investigate all threats with a great sense of urgency, followed by appropriate consequences being enacted. As information is given to you from students, faculty, staff, and community members, please relay that information to Fred Wagstaff at 816-3707 or 818-5995 (cell) and Chief Aaron Young at 361-6711 (both should be contacted). Acts of violence in the community or another school can spill over into other schools. To assist solving crimes and ensuring the safety of our students, all information received must be communicated to the appropriate persons in a timely fashion. Be sure to report all serious incidents and the details of your investigation as it progresses to your Associate Superintendent of School Leadership.

Be advised on the following change in protocol - Resource officers can no longer be dispatched to buildings upon receipt of a phone call. Should you require police assistance or response, please dial 911 in the case of an emergency. In the event of a non-emergency, please dial the "non-emergency" number, 853-2222. Additionally, if you need assistance from an SRO or other BPD personnel regarding matters to be addressed at a future date, such as K-9 searches, mediations, weapons search etc., please contact Chief Aaron Young via district e-mail. While Chief Aaron Young will be available to provide information, advice or guidance in matters relating to safety and security, if it is determined that an SRO's assistance is needed he will advise you to call 911. If an officer is present in your building, and an incident occurs requiring his/her response, they will immediately contact the police radio dispatcher to inform him/her of the nature of the incident. Also, the SROs will no longer be available to transport students from buildings.

SCHEDULING EVENTS FOR SCHOOL ADMINISTRATORS

Attention Central Office Administrators: If you would like to schedule a meeting or training which involves school administrators, please consult the PGS Calendar, available on the Staff Development webpage prior to scheduling the event:

Once you have determined that no conflict exists, please submit your request to Crystal Benton and Joelle Rozier via email, who will respond with an approval or suggestion for a different date. Things to consider - events/trainings which require school administrator attendance should not overlap on the same day nor should we offer mandated events/trainings which will require school administrators to be out of their schools for multiple days in one week.

When submitting dates for the calendar, please follow the link below:

Request for Professional Development

SCHOOL COMPREHENSIVE EDUCATION PLANS (SCEP)

SCEPs and Continuation plans can be found here.

SCHOOL SLOCATION CONFIGURATIONS

School Location Configuration

School Grade Level School Grade Level School Grade level School Grade Level #50 PK-2 #3 PK-8 BAVPA #187/192 5-12 Leonardo DaVinci #212 9-12 #48 PK-3 #6 PK-8 City Honors #195 5-12 International Prepratory #198 9-12 #17 PK-4 #18 PK-8 MST #196/197 5-12 South Park #206 9-12 #54 PK-4 #19 PK-8 Olmsted #156 5-12 Lafayette International #207 9-12 #61 PK-4 #27 PK-8 Riverside Academy #208 9-12 #64 PK-4 #30 PK-8 #42 Ungraded Burgard #301 9-12 #65 PK-4 #31 PK-8 #84 K-12 Emerson #302 9-12 #82 PK-4 #32 PK-8 Hutch Tech #304 9-12 #99 PK-4 #33 PK-8 McKinley #305 9-12 #37 PK-8 East Community #309 9-12 #43 PK-8 Middle Early College #335 9-12 #53 PK-8 Pathways Academy #367-361, 367 9-12 #59/90 PK-8 Buffalo School for Culinary Arts and Hospitality #355 9-12 #67 PK-8 Lewis J Bennett School of Innovative Technology #363 9-12 #69 PK-8 Research Lab HS for Bioinformatics and Lofe Sciecnes @ LBJ #367 9-12 #72 PK-8 #74 PK-8 #79 PK-8 #80 PK-8 #81 PK-8 #89 PK-8 #92 PK-8 #93 PK-8 #94 PK-8 #95 PK-8 #97 PK-8

SCHOOL RECORDS REQUESTS

Upon receipt of a legal request for records (subpoena duces tecum, HIPAA and FERPA releases) please forward it immediately to the Legal Department via fax (Attn: Ellen Kostis 851-3030) or email at [email protected],. After review, the document(s) will be forwarded to the records section of Attendance Services for fulfillment. The Attendance Office will promptly process the records and contact the appropriate District employees to ensure that all requested records are collected. If you have any questions, please contact the Legal Department, at 816-3742 or email at [email protected].

SEPTEMBER 11TH REMEMBRANCE DAY

On Monday, September 9, 2019, Governor Andrew M. Cuomo signed legislation (S.4166A/A.1801B) establishing September 11th Remembrance Day.

The new law allows for a brief moment of silence in public schools across the state at the beginning of the school day every September 11th to encourage dialogue and education in the classroom, and to ensure future generations have an understanding of the September 11th, 2001 terrorist attacks and their place in history. The law is effective immediately.

SEXUAL HARASSMENT POLICY - SEE ANTI-HARASSMENT POLICY

BPS ANTI-HARASSMENT POLICY LINK

SICK DAYS

Teacher aides/assistants: School administrators have the right to ask for a doctor’s note if a sick day is taken the day before or after a holiday, or if they suspect that the teacher assistant/aide is abusing the system.

Teachers: While school administrators have the right to request a doctor’s note on the day before or following a holiday, school administrators cannot require all teachers to provide a doctor’s note on that basis alone. Article XXVIII A gives school administrators the authority and responsibility to require a doctor’s note when he or she has reason to suspect an abuse of the sick leave policy.

SIX DAY CYCLE

Due to the COVID-19 Pandemic, please refer to the District’s Re-opening document. Link to 20-21 Re-opening plan (PDF):

We begin the Six Day Cycle this year on Tuesday, September 8, 2020, with “A” as the letter day. The Six Day Cycle will work the same as it did last year. Only days earmarked for student attendance will receive a letter day that is predetermined from the beginning of the school year, regardless of unexpected days off. For example, if December 8th is a regular day 96 for student attendance (and is scheduled to be “A” day) and December 9th is a snow day (no staff or students report), the next day that students return (December 10th) is “C” day because it was always scheduled to be “C” day. To view the cycle days, please go to the BPS Website at www.buffaloschools.org and view the District Calendar under Quicklinks. Letter Day PDF Link:

SPECIALS

Please be advised that the following requirements are per New York State Education Department mandates: Grade Special Requirement Grades K-3 Art & Music One period per cycle for the full school year Grades K-3 Physical 120 minutes per calendar week and participate in physical Education education on a daily basis Grades 4-6 Art & Music Two periods per cycle for the full school year Grades 4-6 Physical 120 minutes per calendar week and attend and participate Education in physical education not less than three times per week. Grade 7 Art & Music Three periods per cycle for half the school year – Music to be scheduled in the first semester and Art in the second. Grade 7 Home & Three 45-minute periods per cycle for the entire year Careers and Technology Grade 7 Physical Shall attend and participate in physical education for not Education less than three times per week in one semester, and not less than two times per week in the other semester (three days per cycle meets this requirement) Grade 7 Health Three periods per cycle for the entire school year. Education Grade 8 Art & Music Three periods per cycle for half the school year – Art to be scheduled in the first semester and Music in the second. Grade 8 Home & Three 45-minute periods per cycle for the entire year Careers and Technology Grade 8 Physical Shall attend and participate in physical education for not Education less than three times per week in one semester, and not less than two times per week in the other semester (three days per cycle meets this requirement) High School Art or 1 full credit (meets one period a day for a full year) of either Music Art or Music, or a combination of both High School Physical Shall attend and participate in physical education for not Education less than three times per week in one semester, and not less than two times per week in the other semester (three days 97

per cycle meets this requirement). High School students must earn a half credit each year for a total of 2.0 credits). High School Health One Half Credit. Three periods per cycle for the entire Education school year or every day for one semester.

We have been directed to implement vertical scheduling in all elementary schools. Please refer to the following system to avoid conflicts when scheduling Art and Music.

Special Subject Area FTE Letter Day ART .17 Either E or F .33 E and F .5 A, B, C or D,E,F .67 A, B, C, D .83 All days except for E or F MUSIC .17 Either A or C .33 A and C .5 A, B, C or D, E, F .67 B, D, E, F .83 All days except for A or C

High School Scheduling .2 & .4 Afternoon MUSIC/ART .6 & .8 Morning

Please note that there may be special circumstances where the above system may have to be adjusted, such as when an Art or Music teacher is assigned to three schools. Your flexibility with this is most appreciated.

SUBSTITUTE TEACHERS AND SUBSTITUTE ADMINISTRATORS – SEE AESOP SUBSTITUTE CALLING SYSTEM

SPECIAL EDUCATION TEACHERS – SUBSTITUE COVERAGE

If an insufficient quantity of substitute teachers has been assigned to fill teacher absences in your building, special education teachers may not be pulled from their teaching assignments. Individual Education Plans (IEPs) are legal documents that mandate services for students with disabilities and these services are not optional. 98

The Human Resource Department has taken steps to increase the substitute teacher pool so teacher absence fill rates can be improved.

STUDENT DISMISSAL PRECAUTIONS 7110R

This Regulation is adopted by the Superintendent of Schools pursuant to the authorization specified in Board of Education Policy Number 4320.

The Principal of each school in the district shall maintain lists of individuals who are authorized to obtain the release of students in attendance at the school. No student may be released in the custody of any individual who is not the parent or guardian of the student unless the individual’s name appears on the list.

Parents or guardians may submit a list of individuals authorized to obtain the release of their children from school at the time of the child’s enrollment. A parent or guardian may amend, in writing, a list submitted pursuant to this regulation at any time.

Certified copies of any court order or divorce decrees provided by the custodial parent/guardian, which restrict a parent’s/guardian’s ability to seek the release of his/her child, shall be maintained by the Principal of each school. Prior to leaving the school, the parent/guardian or other individual must sign the student out, indicating time and reason. This log must be maintained for one year. Principals are encouraged to photocopy identification of any individual, other than a parent, who picks a child up.

Individuals seeking the release from school of a student must report to the school office and present identification deemed satisfactory by the school Principal. The Principal must check the authorized list and relevant court orders or divorce decrees before a student may be released.

The Principal may release a student to an individual not appearing on the approved list only if the Principal has determined that an emergency exists, and the parent or guardian has been contacted by the Principal and has approved the release.

No student may be released early from school under their own authority for any reason, except for a secondary vocational assignment or employment authorized by the high school Principal. If extraordinary circumstances warrant the immediate removal of a student from school in order to assure the safety of students or faculty, the Principal may authorize a School Resource Officer to remove the student from school property for subsequent arrest or transfer to a School Resource Officer station.

Students may not be released from school during instructional hours without being accompanied by a parent or guardian or an individual authorized by the parent/guardian, unless the student has a shortened academic schedule due to a vocational assignment or authorized employment. Parents/guardians must complete the official consent document and the student must submit sufficient proof of employment to the school Principal to qualify

for a shortened academic schedule to accommodate student employment. Students that are released from school during instructional hours to report to a vocational assignment or employment shall report to the main office and print their names and the departure time in the designated record.

BUFFALO PUBLIC SCHOOLS Vocational/Employment Early Release Parental Consent

SCHOOL:

STUDENT NAME:

PARENT/GUARDIAN(S) NAME:

HOME TELEPHONE:

PARENT(S) WORK TELEPHONE:

PARENT(S) CELLPHONE:

EMERGENCY CONTACT AND RELATIONSHIP TO STUDENT:

EMERGENCY CONTACT TELEPHONE:

STUDENT SPECIAL NEEDS (IF APPLICABLE):

I ______hereby consent for , Print Parent/Guardian’s Name Print Student Name to be discharged from school earlier than the normal class dismissal time. I understand that my son/daughter/ward may be walking, taking public transportation or traveling by other means upon dismissal from school without the supervision of a teacher or Buffalo City School District employee.

In consideration of the permission granted to my son/daughter/ward by the Buffalo City School District to be discharged from school earlier than the normal class dismissal time, I hereby agree to assume any and all risk and liability for losses or damages to property and for damages, injuries or death to my son/daughter/ward which may arise in connection with travel from a Buffalo City School District school, and hereby, for my son/daughter/ward and for myself and our heirs, executors, administrators, successors, and assigns do release and discharge the Buffalo City School District and each of its affiliates, Board Members, officers, directors, agents, employees, representatives, assigns and volunteers from any and all claims, actions, suits, demands, damages, 100

losses, judgments, payments, awards, and other liabilities arising from or relating to travel from a Buffalo City School District upon discharge from school earlier than the normal class dismissal time.

I acknowledge that I fully understand and agree that this Consent/Waiver Form shall operate as a complete defense to any claim or entitlement which hereafter may be asserted by me or any other person acting on my behalf, against the

Buffalo City School District and each of its affiliates, Board Members, officers, directors, agents, employees, representatives, assigns and volunteers for or on account of any matter or thing whatsoever arising out of or in any way based upon discharge from school earlier than the normal class dismissal time.

By signing below, I acknowledge that I had sufficient time to read this Consent/Waiver Form and the opportunity to consult my respective attorney with respect to the terms set forth herein. I represents that I individually and respectively understand all of the content and legal effect of all of the terms and conditions of this Consent/Waiver Form, agree to be bound by the terms of this Consent/Waiver Form, and freely and voluntarily execute this Consent/Waiver Form. This Consent/Waiver Form constitutes the entire agreement of the Parties hereto with respect to the subject matter of this Consent/Waiver Form and supersedes any prior understandings or written or oral agreements between the Parties with respect to the subject matter of this Consent/Waiver Form.

______Parent/ Legal Guardian Name (Please Print)

______Parent/ Legal Guardian Signature Date

STUDENT BEHAVIOR AGREEMENT

I agree to follow the rules and regulations as established in the Buffalo Public School’s Student Code of Conduct. I also realize that an early release is part regular school day, and therefore, is subject to the Buffalo Board of Education Regulations.

I understand that the principal is in charge is authorized to enforce the Buffalo Public School’s Student Code of Conduct.

Student Signature ______Date ______

101

School official review by

Signature ______Date ______

Revised: November 30, 2010

STUDENT GENDER IDENTITY

Please refer to Board of Education Policy 7552 with respect to Student Gender Identity policy.

102

SUBSTITUTE TEACHER EXCLUSION PROCESS

The following process must be followed in order to exclude a substitute from your school:

School Administrator Responsibilities • Any instances/concerns relating to attendance, performance and behavior shall result in the Principal speaking with the substitute teacher and her union delegate and determining whether or not a counseling memo is appropriate. • It is important to document the incident or concern in writing. o NOTE: If the incident or concern is egregious in nature (i.e., use physical force with a child, threatens the welfare of a child, etc.) complete the Child Abuse in an Educational Setting form and fax it immediately to the Office of School Leadership. • If a school administrator requests that a substitute teacher be excluded from their school, they should contact Terence Mazepa - Director of Employment Services,[email protected] and CC the SUBDESK at [email protected]. • Administrators will need to provide a brief summary explaining the reason why the substitute teacher needs to be excluded from their school and the executed counseling memo demonstrating that the current concern has been addressed. • Once reviewed by Human Resources and concerns have been identified, a request will be submitted to the SUBDESK to have the substitute blocked from your building in AESOP.

SUSPENSIONS – STUDENT

For information regarding suspensions, please review the documents posted in the Office of School Leadership Document Library in the section Suspension Documents.

Please contact Dr. Tonja Williams, Associate Superintendent of Student Support Services at 816-3596 if you have any questions.

SWIMMING POOLS

The County of Erie mandates that additional supervisory staff be assigned to the swimming pool area when swimming instruction is being conducted by a physical education teacher. It is required that “a second pair of eyes” be present in the pool area during all instructional swimming periods. Often, teacher aides provide the extra supervision of our swimming pools.

It is a priority for all school swimming pools to be open and available for swimming instruction for our students. It is essential that principals review their teacher aide assignments and designate a teacher aide to cover the swimming pool area during swimming instructional periods. The designated teacher aide may volunteer or be assigned to the swimming pool supervisory duties. Note that the designated teacher aide will receive CPR certification training as soon as possible through the District’s Physical Education Department.

The Police Confidential Tip line is (716) 847-2255 1 | P a g e

TEMPORARY TEACHERS (SEE VACANT POSTIONS)

TEST SECURITY/PROTOCOL

Please contact Edward Kuzan ([email protected]) at 816-3041, with any questions or concerns regarding test security and testing protocol.

TRANSFERS – TEACHERS

For guidance, please see the document, Guidelines for Teacher Transfers and Staffing 2020 - 2021, distributed by Jamie Warren, Associate Superintendent of Human Resources.

UNIFORMS

The following unlawful practices must never occur in a Buffalo Public School elementary, middle, or secondary school:

* Students cannot be kept out of any class during the school day for not being in uniform. * Students cannot be sent home during the school day for not being in uniform. * Students cannot be informally or formally suspended for not being in uniform.

Due to unsatisfactory attendance rates in the BPS, it is important that we capitalize on every opportunity for all students to remain in school. There are many schools that successfully enforce a school uniform policy without resorting to exclusion or suspensions during the school day. Before or after school detention is one acceptable practice.

If you are interested in establishing a uniform policy, please contact Marianne Dixon @ ([email protected]).

VACANCIES – EXTRA HELP

In the situation where you need extra help (additional staff) assigned to your school you must complete a “Request for Extra Help” form and submit it to the [email protected] for approval.

VACATION GUIDELINES – ADMINISTRATORS

Below are vacation guidelines for principals and assistant principals, developed to provide the smooth operation of all schools in the 2020 – 2021 school year:

All vacation requests must be submitted to your Associate Superintendent of School Leadership, designee of the Superintendent, and cc’ed to Lori Repman and Jeanne

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Archilla on the Vacation Request Form for School Administrators, available in the Office of School Leadership Document Library in the section, “Forms”.

Administrators are strongly encouraged to schedule 10-15 allotted vacation days during the summer. Vacations scheduled during the summer must be concluded by one full week prior to the opening of school (see #3 below).

Vacation days cannot be taken the week preceding the opening of school (August 24 – August 31, 2020).

Vacation days cannot be taken the first three weeks (September 1– 22, 2020) or the last two weeks (June 14 – 25, 2021) of the school year.

Vacation days cannot be taken during testing or test correction periods (September 2020– June 2021). Please do not make vacation plans before the assessment calendar is released; without exception, all school administrators must be present during testing and correction periods.

Vacation days cannot exceed five consecutive business days or five business days in any given month during the school year (September 2020 – June 2021).

Vacation days cannot be combined with personal days if the combination exceeds five consecutive business days (September 2020 – June 2021).

Principals and assistant principals in the same school cannot take vacations during the same period of time (September 2020 – June 2021).

Administrators must schedule administrative coverage for their school during the requested vacation period prior to any vacation request. Administrators shall indicate on the Vacation Request Forms the person that shall function as administrative coverage during the requested vacation period.

Please contact your Associate Superintendent of School Leadership if you have questions or concerns. Thank you for your cooperation.

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VACANT POSITIONS

The Department of Human Resources procedure for staffing vacant teacher positions in your buildings is as follows; this process should be used when you have received approval from your Associate Superintendent of School Leadership and Human Resources to hire either a temporary teacher (for a teacher on leave) or for a new vacancy. The procedure will enhance your involvement in the teacher selection process and ensure a culture fit for the new teacher. Please follow the steps below when a teaching position becomes vacant. 1. Consult with Subject Area Director/Supervisor as soon as you are made aware of a vacant position in your building. NOTE: if the position is scheduled to be vacant for less than four (4) weeks, then a substitute teacher should be selected. If the position is scheduled to be vacant for more than four (4) weeks, contact a Human Resources Generalist to make them aware and so proper paperwork can be sent to the employee. 2. Human Resources will send you candidates that have been qualified and approved via a Teacher Recruitment Day. Schedule a day to interview the candidate(s) recommended by the Subject Area Director/Supervisor. a. Forward the interview details to the Subject Area Director/Supervisor and HR Manager, prior to the interview date. i. Dates and times ii. Interview questions (should include questions that are specific to the culture of your building) iii. Rubric b. You may want to have a school-based interview team involved in the selection process. If so, please consult with the HR Manager regarding the participants on the panel. i. The school-based interview team should consist of the following: 1. Principal 2. Assistant Principal 3. Teacher from the same subject area 4. Teacher within the building 3. Once the interviews are completed, email the interview rubric(s) to the Subject Area Director/Supervisor and HR Manager along with the name of the selected candidate. a. The Subject Area Director/Supervisor will consult with HR and the to initiate the hiring process.

b. If the candidate credentials and background checks are in order, the start date should take at least three (3) school days from the date you notified the Subject Area Director/Supervisor of your selection.

WORKING PAPERS

During the school year, students may obtain part time working papers from their guidance counselor or school designee. (For the 2020-2021 School year, we will follow the

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Remote Learning procedure below unless directed otherwise).

During Remote Learning due to COVID-19 Restrictions, students may obtain part time working papers by emailing the completed forms found on BPS website under student resources to [email protected]

During summer break, all requests for part time working papers must be referred to 427 City Hall for handling.

If you have any questions and/or suggestions about this program, please call 816-3702.

APPENDIX A • Emergency Response to Critical Situations • DASA Incident Reporting Form • Parent Engagement Participation Data System Guidelines

The Police Confidential Tip line is (716) 847-2255 5 | P a g e

Emergency Response to Critical Situations

Superintendent Dr. Kriner Cash

September 2020

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INTRODUCTION

The information within this document will assist you in the following situations: 1) Emergency procedures due to imminent harm or threat, including: a) Contact information b) Emergency Response protocols (Shelter in Place, Lockout, Lockdown) c) Parent notification for planned Safety Drills d) Teacher/Student scripts related to planned Safety Drills 2) Elopement Procedures 3) Building closure due to an emergency or facilities issue 4) Follow-up Incident Reporting

The Police Confidential Tip line is (716) 847-2255 7 | P a g e

EMERGENCY/CRITICAL SITUATIONS – WHO TO CALL

In the case of any emergency situation where there is a presumed or imminent danger to any person(s) in a school building, the following procedures MUST be abided by for the safety and well-being of all person(s). CALL 911 1. A dedicated person, usually the building principal or administrator designee in charge, must call 911. 911 will connect you to POLICE or FIRE. The designated caller MUST stay on the line to give details of the situation.

2. Call Fred Wagstaff (Elena Cala if Fred Wagstaff is not available). Mr. Wagstaff or Ms. Cala will contact the following individually or as a group through a notification depending on each circumstance:

Fred James Elena Cala Aaron Young Joseph Giusiana Wagstaff Weimer Public Relations Buffalo Police Executive Director of BPS Chief Security Operating Chief of Schools Plant Services Officer

P - 816-3715 P - 816-3652

P - 816-3707 P - 816-3500 C - 254-1250 C - 361-6711 C - 864-2618 C - 818-5995 C – 390-5222 Darren Brown Tonja Williams David Hills Contann Dabney Chief of Staff Assoc. Supt. of Student Assoc. Supt. of School Assoc. Supt. of School Support Services Leadership Leadership

P - 816-3391 P - 816-3596 P - 816-3703 P - 816-3703 C - 481-6030 C - 228-8895 C – 455-7116 C - 903-3218 Darlene Jesonowski Toyia Wilson Casandra Wright Will Keresztes Assoc. Supt. of School Assoc. Supt. of School Assoc. Supt. of School Chief of Leadership Leadership Leadership Intergovernmental Affairs

P - 816-3703 P - 816-3703 P - 816-3703 P - 816-3596 C – 912-9701 C – 585-943-0522 C - 536-0909 C - 400-2718

Examples of Violence Examples of Safety Issues: Examples of Plant Issues: Issues: • Terroristic / Bomb Threat • Gas Leak • Assault with a weapon • Firearm and/or • Chemical • Assault Ammunition • Hazardous Material • Gang assault • Social Media Threat • Water Main Break • Rape/Sexual Assault • Fire • Flooding • Robbery • Medical Emergency • Power Outage • Domestic Situation • Kidnapping • Elopement Dr. Cash will be contacted immediately by Mr. Wagstaff or Ms. Cala

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EMERGENCY/CRITICAL SITUATIONS – 911 NOTIFICATION FLOW CHART

In the event that 911 is called from a school telephone, the individuals on the left side of the chart below will be notified of the call via school phone display. All listed will have the option to listen to the call in real time but this should be reserved for the school principal or the school clerk. The principal and district designees, right side of chart, will receive notification of the call electronically including a text message and an email with a recording of the 911 call attached. At the beginning of every school year, school and district personnel will be required to update both the school and district level designee per the Team Dynamix link located on the Staff Resource page on the district website.

The Police Confidential Tip line is (716) 847-2255 9 | P a g e SAFETY PROTOCOLS – QUICK REFERENCE GUIDE

Emergency procedures to employ due to imminent harm or threat Shelter in Place • An Announcement will be made that a Shelter in Place is in effect due to weather related issue or a non-specific bomb threat • Students should report/remain in their regularly scheduled class • Teachers should take attendance and continue with normal classroom routines • Do not remain in a lavatory, report back to your classroom • An announcement will be made when the need for a Shelter in Place has ceased Lock Out • An Announcement will be made that a Lock Out is in effect due to an emergency situation taking place in the vicinity of the school • Exterior doors and windows should be locked • Outside activities are ended • Classes will continue as usual • The Principal will announce an end to the Lock Out when he/she receives notification from the Buffalo Police or District Office Lockdown • An announcement will be made that a Lockdown is in effect due to an intruder or other emergency taking place in the building • Teachers should direct students to the closest room and remain there • Teachers should take attendance • Teachers should lock doors after making sure all students are inside • Teachers will take attendance of all students in the classroom • Teachers should direct students to sit on the floor, away from the door and farthest from the windows • Do not talk • Do not pull window shades down or block view from outside • Do not respond to the intercom • All doors will be opened by the Principal, Assistant Principal, or a member of the Buffalo Police Department

The Police Confidential Tip line is (716) 847-2255 10 | P a g e EMERGENCY LOCKDOWN PROCEDURES

It is incumbent upon all personnel working within the Buffalo Public School District to become well-versed in the safety measures outlined in the safety plans created and sanctioned by the District. These plans are in place to serve as a guide should an incident happen within a school and should be followed as closely as practicable under the circumstances.

In an emergency situation an order to shelter; remain in the building or upon premises, or evacuate; leave the building or premises, will be given. Said order may be initiated by the building administrator, or designee, or a first responder, usually a member of the fire or police department. Upon a predetermined signal or consent from a person authorized to do so, the order will be rescinded.

If a SHELTER order is necessary, it will fall within one of following three areas:

Lockdown (an imminent threat exists within the building)

Lockout (a threat exists outside the building in proximity to the building)

Shelter-in-Place (threat requires moving school population to a single or multiple locations within the school)

If an EVACUATE order is necessary, it will fall within one of the following areas:

On-Site Evacuation (an exterior location on school grounds)

Off-Site Evacuation (relocation to a pre-determined off site location)

Early Dismissal (students released from school prior to completion of school day)

The Police Confidential Tip line is (716) 847-2255 11 | P a g e SHELTER IN PLACE

Social Media Threat / Non-Specific Bomb-Threat / Weather Related

ANNOUNCE “SHELTER-IN-PLACE”. DO NOT USE CODES.

CALL 911

ACTIVATE BUILDING LEVEL EMERGENCY RESPONSE TEAM. Instruct them to scan common areas for anything that looks unfamiliar.

CONSULT with police officers regarding findings.

If there does not appear to be an explosive device, building administrators shall make the decision to evacuate or resume school day.

IF A DEVICE IS FOUND:

IMMEDIATELY CALL 911

ACTIVATE BUILDING LEVEL EMERGENCY RESPONSE TEAM. Instruct them to find an internal location to move students to as far away from device as possible. Make certain that path to designated area is cleared.

PROVIDE as much detail as possible to first responders regarding location and makeup of the device.

EVACUATE when given directive by first responder and only when it can be done safely.

SHELTER IN PLACE WILL END ONLY WHEN THE PRINCIPAL, ADMINISTRATIVE DESIGNEE, OR FIRST RESPONDER SIGNALS THAT THE THREAT HAS BEEN REMOVED.

The Police Confidential Tip line is (716) 847-2255 12 | P a g e

LOCKOUT

Threat Outside of the Building in Proximity to the Building

ANNOUNCE “LOCKOUT”. DO NOT USE CODES.

If the school was notified by first responders of an incident occurring outside the school, it is not necessary to notify them that the school is in lockout. Generally, a police officer will respond to the school to assist during the lockout and keep administrators apprised of the situation.

If the school is initiating the lockout due to an incident occurring outside the school, the police should be notified immediately. Provide as many details as possible regarding the event.

RETURN all students who may be outside into the building.

LOCK ALL EXTERIOR DOORS AND WINDOWS.

LIMIT ENTRY to building once lockout is initiated. Any entry into building during lockout is on a one-on-one basis and only through a designated door which is monitored.

CLASSES should continue as scheduled.

Notification of the cessation of lockout will be given when the threat is removed. It can be given in a manner appropriate to the respective buildings.

If a police officer does not respond to the lockout, the police should be notified that the lockout has been lifted.

LOCKOUT WILL END ONLY WHEN THE PRINCIPAL, ADMINISTRATIVE DESIGNEE, OR FIRST RESPONDER SIGNALS THAT THE THREAT HAS BEEN REMOVED

The Police Confidential Tip line is (716) 847-2255 13 | P a g e LOCKDOWN

An Imminent Threat Exists Within the Building Social Media Threat / Specific Bomb-Threat / Threat of a Weapon

Internal Threat

ANNOUNCE “LOCKDOWN”. DO NOT USE CODES. Call 911 and give as many details as possible, including description of person(s) and location, if weapons are being used and if injuries have occurred.

IMMEDIATELY remove students from hallways and areas near you into your room, office or room with a lockable door. This includes common areas and restrooms adjacent to classrooms.

LOCK classroom doors and have students sit on the floor by the wall outside of view from the door window. Remain out of sight and keep students quiet.

DO NOT cover windows.

LEAVE lights on and blinds raised.

TAKE ATTENDANCE documenting all students within the room or area. Also document last known locations of students assigned to respective classroom or area.

ATTEND to injured. Document all injuries.

REMAIN secreted in room at all times. NO ONE is to leave for any reason.

DO NOT allow anyone to enter the room or areas in which you are located.

MAINTAIN SILENCE. DO NOT respond or communicate to anyone outside room unless you can verify the person is a first responder.

KEEP DOORS LOCKED at all times allowing no one into your room or area.

DO NOT answer classroom telephones.

DO NOT respond to a fire alarm unless it can be determined a fire is raging.

DO NOT respond to any announcements or other school-wide communications.

ALL DOORS WILL BE OPENED BY THE PRINCIPAL, ASSISTANT PRINCIPAL, or a MEMBER OF THE BUFFALO POLICE DEPARTMENT.

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EMERGENCY SAFETY DRILLS

During annual emergency drills (lockdown, etc.) conducted with the Buffalo Police Department or when drills are conducted without police supervision, the following materials are to be utilized.

1. Parent Letter 2. School Messenger Call System Message 3. Grade-level scripts for the teacher use

The purpose of the following materials is to adequately prepare students and parents for the seriousness of the drills and to reduce any potential student trauma or fear during the completion of the drill. Materials are available in the OSL Document Library in the section, Safety Drills and are also included below.

The Police Confidential Tip line is (716) 847-2255 15 | P a g e SAFETY DRILLS – PARENT LETTER PRIOR TO CONDUCTING LOCKDOWN

(DATE)

Dear Parents: One of the components of New York State “Project Save” legislation is the requirement to practice Emergency Response Drills (Safety Drills). The Buffalo Police Department partners with our school to assure satisfactory completion of the drills.

In compliance with “Project Save” requirements we will hold our first practice drill on (DAY & DATE). Before this date, teachers will discuss this safety drill in their classrooms with the students. Teachers will share the comparison of fire drills that are held regularly. As we practice “fire drills” to keep us safe outside our school, we will practice “Safety Drills” to keep us safe inside our school.

Our Safety Drill includes the following procedures in each classroom once a building announcement has been made:

- Teacher closes and locks classroom door, lights on and blinds raised. - Students will move to an area in the classroom away from windows/doors, and be seated on the floor. - Everyone waits for the official “all clear” from the principal or Police Chief.

We are committed to maximizing the safety of everyone in our school by practicing these drills. We also want every student to be comfortable with our procedures and confident that they are safe in school.

Please do not hesitate to call with any questions you may have.

Sincerely,

(PRINCIPAL)

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SAFETY DRILLS – SCHOOL MESSENGER PRIOR TO CONDUCTING LOCKDOWN

Dear Parents: This is (PRINCIPAL). One of the components of New York State “Project Save” legislation is the requirement to practice Emergency Response Drills (Safety Drills). The Buffalo Police Department partners with our school to assure satisfactory completion of these drills.

In compliance with “Project Save” requirements, we will hold our first practice drill on (DAY & DATE). Before this date, teachers will discuss this safety drill in their classrooms with the students.

A letter has been sent home with your child with additional details.

Please do not hesitate to call me with any questions you may have.

Thank you.

The Police Confidential Tip line is (716) 847-2255 17 | P a g e

SAFETY DRILLS – PRE-K TO 4TH GRADE LOCKDOWN DRILL TEACHER SCRIPT

DIRECTIONS: Below is a script to assist you in teaching your students about Lockdown concepts and drills. Carry out this lesson in the age appropriate manner in which you conduct all instruction for your students. You are the teacher for your students, however, if you need guidance or support in doing this, please feel free to contact your building administration or Student Support Team. Remember that Lockdown Drills can be particularly problematic for students who have experienced trauma or are prone to anxiety. Our goal as a district is to manage Lockdown Drills in a way that minimizes student distress by having the drills become as automatic and routine as fire drills. SCRIPT: (Be prepared, scripts and discussions may vary by classroom depending on age level and student population).

Teacher: "How many of you can remember a time when you ran ahead of a grown-up to the street corner and they'd be slower to get there, so when you got there without them they'd shout 'Stop!' or 'Freeze!' and you'd have to wait for them, there at the corner, before going into the street?” (show of hands) “Can you tell me why they wanted you to stop?” Steer student responses toward: “There were cars that you might not see, drivers who might not see you, parents wanted to keep you safe, etc.” Teacher: “Well, sometimes there still might be dangers that you can't see that the grown- ups know about and so they tell you to 'stop!' and even hide, sometimes, and wait for them to say 'All Clear, you can come out now.' And it's good to practice that.” “Just as we sometimes practice fire drills so that we'll know what to do in case there is a fire, we are now going to practice being safe when there's trouble around. The bad thing may never happen, but when we're practiced in protecting ourselves, then we don't have to worry that we won't know what to do. Even the toughest grown-ups in the police and army practice what they're going to do in a difficult situation.” “Can anyone tell me other things we do to be safe and prepared just in case something bad happens?” Steer student responses toward:

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Locking doors, bringing an umbrella when rain is expected, wearing bicycle helmets, etc.

Teacher: Focus on bicycle helmets. “Can anyone tell me why we wear helmets when we ride our bikes?” Steer student responses toward: “We don't expect to fall, but if we do, we'll be protected. Then we don't have to worry. We can just ride our bikes and not even think about falling, because we have the situation covered. Being prepared is a ‘just in case’ measure that helps you to feel safe. Having a plan like this and practicing what to do in a lockdown drill means that we don't have to worry about these things and we can focus on having fun and learning at school.”

Teacher: Here are the steps of what we do during a lockdown drill:

The acronym is PAL.

P is for PAUSE: First, pause and take a deep breath. Breathing helps your mind work.

A is for ADULT: Wherever you are on campus, find a trusted adult. If you are in the classroom, stay there and find your teacher or other adult in the room. If you are outside, look for the teacher or other adult closest to you to tell you what to do and where to go. L is for LISTEN: Listen to the adult's instructions. The adult will know what to do and will tell you. This is trickier than a fire drill because depending on where you are, you won't always go to the same place each time. You will know what to do if you listen. Also during this time, the teachers will lock the doors to their classrooms. When everything is safe, the adult will tell you that everything is all clear and we can go back to our regular school day. We are all here to keep you safe. Practice means we are prepared and can feel confident

DEBRIEF It is also critical to debrief with younger students after all lockdown drills to provide further support. These discussions should be open-ended and encourage expression. Remember that as adults we need to validate all feelings and provide reassurance wherever possible.

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Teacher: “What was it like to do this lockdown drill?”

“What kinds of thoughts came to your mind during/after the drill?

“What helped you know that you were safe?”

“What might help you feel safer next time?”

“What can people do to calm ourselves down if we do start to feel scared?”

Self-Calming Techniques:

Teach students how to calm themselves by focusing on their breathing [breathe in through nose, out through mouth].

Teach self-affirmation statements like “the door is locked and I’ll be safe” or “my teacher is here to protect me” and have students silently repeat these statements.

Teach distraction techniques like counting or looking around the room at reassuring objects.

The Police Confidential Tip line is (716) 847-2255 20 | P a g e

SAFETY DRILLS – 5TH TO 8TH GRADE LOCKDOWN DRILL TEACHER SCRIPT

Teacher: “Today we are going to talk about safety. What are some of the things we do to keep you safe at school?”

Steer Student Responses Toward: “Staff IDs, visitor sign-in and passes, fire drills, outside doors locked, etc.”

Teacher: “Very good. So, let’s talk about how students should never open a door at school to let someone into the building. This is a hard one, because we are taught to be courteous and help others, but in school, all people who come to the building should go through the main office and check in. The rule is always ‘Safety First’ and today we are going to practice another way to keep you safe. We are going to talk about a Lockdown Drill. Does anyone know what we need to do during a lockdown drill?”

Steer Student Responses Toward “Listen to adult, follow directions, voices off, pay attention”

Teacher: Here are the steps of what we do during a lockdown drill: The acronym is PAL. P is for PAUSE: First, pause and take a deep breath. Breathing helps your mind work. A is for ADULT: Wherever you are on campus, find a trusted adult. If you are in the classroom, stay there and find your teacher or other adult in the room. If you

The Police Confidential Tip line is (716) 847-2255 21 | P a g e

are outside, look for the teacher or other adult closest to you to tell you what to do and where to go. L is for LISTEN: Listen to the adult's instructions. The adult will know what to do and will tell you. This is trickier than a fire drill because depending on where you are, you won't always go to the same place each time. You will know what to do if you listen. Also during this time, the teachers will lock the doors to their classrooms. When everything is safe, the adult will tell you that everything is all clear and we can go back to our regular school day. Remember, we are all here to keep you safe. Practice means we are prepared and can feel confident that we all know what to do just in case. DEBRIEF It is also critical to debrief with students after all lockdown drills to provide further support. These discussions should be open-ended and encourage expression. Remember that as adults we need to validate all feelings and provide reassurance wherever possible.

Teacher: “What was it like to do this lockdown drill?”

“What kinds of thoughts came to your mind during/after the drill?

“What helped you know that you were safe?”

“What might help you feel safer next time?”

“What can people do to calm ourselves down if we do start to feel scared?”

Self-Calming Techniques:

Teach students how to calm themselves by focusing on their breathing [breathe in through nose, out through mouth].

Teach self-affirmation statements like “the door is locked and I’ll be safe” or “my teacher is here to protect me” and have students silently repeat these statements.

Teach distraction techniques like counting or looking around the room at reassuring objects.

The Police Confidential Tip line is (716) 847-2255 22 | P a g e

SAFETY DRILLS – HIGH SCHOOL LOCKDOWN DRILL TEACHER SCRIPT

Teacher: “Today we are going to talk about safety. What are some of the things we do to keep you safe at school?”

Steer Student Responses Toward: “Staff IDs, visitor sign-in and passes, fire drills, outside doors locked, etc.”

Steer Student Responses Toward “Listen to adult, follow directions, voices off, pay attention”

The Police Confidential Tip line is (716) 847-2255 23 | P a g e

Teacher: “What was it like to do this lockdown drill?”

“What kinds of thoughts came to your mind during/after the drill?

“What helped you know that you were safe?”

“What might help you feel safer next time?”

“What can people do to calm ourselves down if we do start to feel scared?”

Self-Calming Techniques:

Teach students how to calm themselves by focusing on their breathing [breathe in through nose, out through mouth].

Teach self-affirmation statements like “the door is locked and I’ll be safe” or “my teacher is here to protect me” and have students silently repeat these statements.

Teach distraction techniques like counting or looking around the room at reassuring objects

The Police Confidential Tip line is (716) 847-2255 24 | P a g e

ELOPEMENT

Precautions for Wanderers:

1. Known wanderers (students who elope) must be formally recognized by conducting a Functional Behavioral Assessment (FBA) and completing a Behavior Intervention Plan (BIP) with parental consent. This may pertain to a student with a disability or a general education student.

2. Identification tags should be safely worn by established wanderers and noted on the BIP. Such tags should be standardized in appearance but distinct from ordinary name tags used by teachers, include minimal identification such as initials or ID number, and room number. First or full names should not be placed on the tag in the event the student wanders from the building and is approached by a stranger.

3. Certified building staff must be made aware of known wanderers by providing a roster that includes a photograph, full name, grade, and homeroom. Principals may use their discretion to determine if appropriate non-certified staff should be provided with the roster (cafeteria manager, engineer, etc.). The roster should not be posted publicly.

4. In such classes where wanderers are in attendance, doors should be kept closed to the extent appropriate or possible.

5. Classrooms that include known wanderers must establish an alert system on the classroom door such as a bell or chimes. The purpose of this sound alert is to assist teachers in being aware of a wanderer’s movement should teachers be engaged with others.

Alert Procedure:

1. When a staff member becomes aware that a known wanderer is missing, they must immediately contact an administrator. This is also applicable to a student who may be initiating their first disappearance due to cognitive impairment or another, as yet, unrecognized condition consistent with the accompanying Policy and Regulation.

2. The school administrator must immediately issue an all-call building alert that, at a minimum, includes an announcement that a. (Fully Named) Student is unaccounted for and missing; and/or describes the child’s appearance (i.e., wearing a green shirt and brown pants); b. Names the classroom of origin; c. Directs all staff that are currently not supervising students to immediately search the building near their area.

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3. The school administrator will assign a staff member to begin a review of security camera video footage.

4. Without delay and upon belief that the student has vacated the school building, the school administrator will call 911 and provide full descriptive details of the student and the disappearance. No more than approximately 5 minutes from the time of the initial report should elapse before this call is made.

5. Without delay and upon belief that the student cannot be located, even though there is no confirmation that the child has left the building, the school administrator will call 911 and provide full descriptive details of the student and the disappearance. No more than approximately 5 minutes from the time of the initial report should elapse before this call is made.

6. A school administrator or appropriate designee will actively search the external school property and neighborhood while a school administrator or appropriate designee manages the internal building search.

7. The school administrator will contact district staff pursuant to emergency contact protocol established by the Office of School Leadership.

8. The school administrator will contact the parent and inform them that their child left their class location and has possibly left the school building. The parent will be informed that the police have been called and District procedures are being followed to search for the child. The school administrator will ask the parent to assist in any way possible (such as searching likely locations to which the student may have traveled).

9. Upon conclusion of the event, the school administrator will complete an incident summary (Incident Reporting Form, available in the OSL Document Library, section, Forms) and provide it to their immediate supervisor.

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EMERGENCY SCHOOL CLOSING

In the event that a school is closed due to an isolated emergency (power outage, water main break, gas leak, no heat, etc.), the Executive Director of Plant Services will notify the Associate Superintendent of School Leadership, who will notify the principal and work out the details for relocation to the alternate location (see Relocation Chart below). The Associate Superintendent of School Leadership will also notify the Superintendent, and the Special Assistant to the Superintendent.

James Weimer Cheryl Chief Executive Director of Plant Services Kennedy Operating (In Absence – Geoffrey Pritchard) Director of Officer Transportation

Director of School Plant Operations Dr. Kriner Cash Associate Superintendent Superintendent of School Leadership Elena Cala Special Assistant to the Superintendent Principal

The entire faculty (administrators and teachers) and staff (teacher aides, teacher assistants, and clerical staff) must report to the assigned alternate location. While the media may state, “All staff report,” or “All faculty report,” or “All faculty and staff report,” principals must make it clear that administrators, teachers, teacher aides, teacher assistants, and clerical staff must report to the alternate location, regardless of what is reported in the media. The principal is not responsible for the engineering staff or cafeteria staff in the event of the faculty and staff being relocated to an alternate site. Principals are required to have an emergency professional development plan ready to be used in the alternate location with all faculty and staff.

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Isolated Emergency School Closings Relocation Chart – Staff Only

If these schools are If these schools are If these schools are closed, report to closed, report to closed, report to West Hertel #94: Waterfront #95: Southside #93: 17 3 6 45 18 27 48 19 31 53 30 32 59 37 33 59a 39 43 64 42 67 65 54 69 50 61 72 79 74 90 80 76 92 81 84 97 82 93 131 Academy @ 4 89 94 198 I-Prep 95 192 BAVPA 206 South Park 99 195 City Honors 309 East Community 156 Olmsted 212 DaVinci 357 Pathways @ 307 197 MST 301 Burgard 207 Lafayette 302 Emerson 208 Riverside 304 Hutch Tech 273 WNYDTC 355 BSCAH 305 McKinley 335 Middle College @ 200 363 Bennett 366 Research Lab

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EVACUATION TO ALTERNATE SITE

In the event that a school must close due to an isolated emergency (power outage, water main break, gas leak, no heat, etc.), the Executive Director of Plant Services will notify the Associate Superintendent of School Leadership, who will notify the principal and work out the details for relocation to the alternate location (see Evacuation Chart below). The Associate Superintendent of School Leadership will also notify the Superintendent, and the Special Assistant to the Superintendent.

CODE NAME PRIMARY ADDRESS PHONE ALTERNATE ADDRESS PHONE EMERGENCY EMERGENCY EVACUATION EVACUATION SITE SITE 0030 D'Youville Porter School 18 750 West Ave 816-3160 Connecticut St. 184 Connecticut St 887-2101 Armory 0060 B.E.S.T. School 32 342 Clinton St. 816-4603 School 31 212 Stanton St 816-3780 0170 ECC Kessler 2001 Main St 888-2950 School 192 450 Masten Ave. 816-4220 Athletic Center 0180 Dr. Antonia School 45 141 Hoyt St. 816-3300 School 19 97 W. Delavan Ave. 816-3180 Pantoja 0190 Nat. Amer. School 45 141 Hoyt St. 816-3300 Lafayette HS 370 Lafayette Ave. 816-4340 Magnet 0270 Hillery Park Southside 430 Southside 816-4818 # 72 71 Lorraine Ave 816-4809 Parkway 0300 Frank A. Sedita School 18 750 West Ave. 816-3160 School 3 255 Porter Avenue 816-3120 Elementary 0310 Harriot Ross School 32 342 Clinton St. 816-4603 William St YMCA 585 William St 845-5440 Tubman 0320 Bennett Park School 6 414 S. Division. 816-7180 School 31 212 Stanton St 816-3780 Montessori 0330 Bilingual Center School 4 425 South Park 816-3330 Valley Community 93 Leddy St. 823-4707 Ave. Assoc. 0370 Futures City Honors 186 E. North St.. 816-3800 School 39 487 High St. 816-3240 Academy 0420 OTC School 54 2358 Main St. 816-3340 Bennett HS 2885 Main St. 816-4250 0430 School 43 School 69 1725 Clinton 816-4809 Hennepin Comm 24 Ludington Ave 896-2083 Academy Center 0450 International Lafayette HS 370 Lafayette 816-4340 School 19 97 W. Delavan Ave. 816-3180 School 0480 48@39 Makowski 1095 Jefferson 816-4180 City Honors 186 E North St 816-4230 Ave 0500 North Park School 81 140 Tacoma 816-4060 Bennett 2885 Main St 816-4250 Community 50 @ 66 0530 Community School 6 414 S. Division 816-3767 School 33 157 Elk St 816-4783 School 0540 Dr. George Aloma 15 Jewitt Pkwy 856-4390 School 17 1045 W. Delavan 816-3150 Blackman Johnson Ave. Charter 0590 Drew Science Buffalo 1000 Humboldt 896-5200 School 99 1095 Jefferson 816-4180 Magnet - Museum of Pkwy MUSEUM site Science 0610 Arthur O. Eve Burgard 301 400 Kensington 816-4450 MST 197 646 E. Delevan 816-4500 ECC Ave 0640 Olmsted McKinley 305 1500 Elmwood 816-4480 School 94 489 Hertel Ave 816-4150 Ave 0650 Roosevelt ECC Riverside 208 51 Ontario St 876-4360 Grabiarz 79 225 Lawn Ave. 816-4040 0670 Discovery #72 71 Lorraine Ave. 816-4809 South Park HS 150 Southside 816-4828 School Parkway

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0690 #069 Machnica 1799 Clinton St 824-5397 South Park HS 150 Southside 816-4828 HOUGHTON Center Parkway ACAD. 0720 Lorraine Trocaire 110 Red Jacket 826-1200 Mt. Mercy Academy 88 Red Jacket Pkwy 825-8796 Elementary College Pkwy 0740 Hamlin Park School 17 1045 W. Delavan 816-3150 Agape AME Church 224 Northland Ave 884-3617 School Ave. 0760 Herman Badillo Hutch Tech 256 S. Elmwood 816-3888 School 95 95 Fourth St. 816-3900 Bilingual @ #77 0790 Pfc. Wm. Riverside HS 51 Ontario St. 816-4360 North Buffalo 155 Lawn Ave. 875-2904 Grabiarz Community Center 0800 Highgate School 68 24 Westminster 816-3450 Bennett 363 2885 Main St 816-4250 Heights Elementary 0810 School 81 @ #8 School 50 @ 780 Parkside 816-3440 Lafayette Ice Skating Tacoma Ave adj to 873-8481 66 Ave. Rink #81 0820 E.C.C. Olmsted 156 319 Suffolk Ave 816-4330 School 68 24 Westminster 816-3450 0840 Erie County Erie County 462 Grider St 898-3136 Burgard Vocational 400 Kensington 816-4450 Health Center Medical HS Ave. Center 0890 Dr. Lydia T. School 74 126 Donaldson 816-3490 Burgard Vocational 400 Kensington 816-4450 Wright HS Ave. 0900 #090 Drew School 59 1 MLK Park 816-3370 School 97 1405 Sycamore St 816-4460 Science Magnet (PK-1) 0920 BUILD Academy East 820 Northampton 816-3997 School 97 1405 Sycamore 816-4460 Community St 309 0930 Southside South Park 150 Southside 816-4828 School 28 1515 South Park 816-4777 Elementary HS Parkway Ave. 0940 West Hertel School 79 225 Lawn 816-4040 McKinley HS 1500 Elmwood 816-4480 Academy 0950 Waterfront School 6 414 S. Division 816-3767 School 3 255 Porter 816-3120 Elementary 0970 Harvey Austin School 92 340 Fougeron 816-4140 East 309 820 Northampton St 816-3997 School 0990 Stanley School 39 487 High St 816-3240 City Honors 186 E. North St. 816-4230 Makowski 1310 Academy School 33 157 Elk St 816-4783 School 6 414 S. Division St 816-3767 1560 Olmsted School 82 230 Easton Ave 816-4070 Bennett 363 2885 Main St 816-4250 1870 B.A.V.P.A. #192 School 17 1045 West 816-3150 City Honors 195 186 E. North St 816-4230 Delevan Ave 1950 City Honors School 99 1095 Jefferson 816-4180 School 39 487 High St. 816-3240 1960 MST @ 39 Makowski 1095 Jefferson 816-4180 City Honors 186 E North St 816-4230 Ave 1970 Math, Science & Riverside HS 51 Ontario 816-4360 School 94 489 Hertel Ave. 816-4150 Tech. Prep. @ #51 1980 International Kleinhans Symphony Circle 883-3560 Connecticut St. Connecticut & 883-0288 Prep. Music Hall Armory Niagara 2060 South Park HS School 93 430 Southside 816-4818 School 72 71 Lorraine Ave 816-4809 Parkway 2070 Lafayette School 45 141 Hoyt St. 816-3300 IPrep 198 110 14th St 816-4300 International 2080 Riverside Grabiarz 79 225 Lawn Ave. 816-4040 School 65 249 Skillen St. 816-3430 Community 2120 Leonardo School 3 255 Porter Ave 816-3120 School 76 315 Carolina 816-3848 DaVinci HS 3010 Burgard School 61 453 Leroy Ave. 816-3400 School 89 106 Appenheimer 816-4110 Vocational HS 3021 Emerson School Hutch Tech 256 S. Elmwood 816-3888 School 76 315 Carolina St 816-3848 of Hospitality 304 3040 Hutchinson School 95 95 Fourth St. 816-3900 School 76 315 Carolina 816-3848 Central Technical HS

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3050 McKinley High School 94 489 Hertel 816-4150 Buffalo State College 1300 Elmwood Ave 878-6332 School 3090 East High School 92 340 Fougeron St 816-4140 Harvey Austin 97 1405 Sycamore St. 816-4460 School 3350 Middle Early Burgard 301 400 Kensington 816-4450 School 89 106 Appenheimer 816-4110 College 3550 BSAHM Hutchinson 256 S. Elmwood 816-3888 School 76 315 Carolina St 816-3848 Central Technical HS 3570 Pathways @ Harvey Austin 1405 Sycamore 816-4460 School 197 646 East Delavan 816-4500 East 97 St. Ave. 3630 LJBSIT Burgard 301 400 Kensington 816-4450 School 89 106 Appenheimer 816-4110 3660 Research Lab Burgard 301 400 Kensington 816-4450 School 89 106 Appenheimer 816-4110

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INCIDENT REPORTING

The following protocol is in place and must be followed in all cases of serious incident. This includes, but is not limited to, missing children, serious injuries to students or staff, bomb threats, social media threats to do harm, presence of firearms, water main breaks, gas leaks, power failures, fires or anything that warrants a “911” call or call for police assistance.

In the situation where a serious incident should occur, take whatever measures are necessary to provide immediate resolution to all safety and security concerns.

School Administrators must contact Fred Wagstaff (716) 818-5995 (Elena Cala (716) 254-1250 if Fred Wagstaff is not available) to alert Central Office regarding the emergency/critical situation/incident (see page 3 for contact information). Mr. Wagstaff or Ms. Cala will contact the appropriate individuals.

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BUFFALO BOARD OF EDUCATION

• Sharon M. Belton-Cottman Ferry District Representative & President

• Jennifer L. Mecozzi West District Representative & Vice President Executive Affairs

• Dr. Ann Rivera Member-at-Large & Vice President Student Achievement

• Dr. Kathy Evans-Brown East District Representative

• Terrance Heard Member-at-Large

• Hope R. Jay North District Representative

• Louis Petrucci Park District Representative

• Lawrence Scott Member-at-Large

• Paulette Woods Central District Representative

• Danny Dac Minh Tran Student Representative

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BPS DASA Incident Reporting Form

School: ______

Today’s date:______

Principal/Dignity Act Coordinator: ______

Name of person reporting incident: ______Role: ______Phone: ______Email: ______HR: ______Name of target: (student being bullied, harassed, or discriminated against): ______Name(s) of alleged offender(s): ______Date(s) and time(s) of incident(s): ______What was your involvement in the incident? I was directly involved I observed the incident I heard about the incident Where did the incident happen? (check all that apply) On school property Cafeteria On a school bus Classroom Gym Off school property Hallway Locker Room Electronic Communication Bathroom At a school function Other (describe)

______Type of incident (check all that apply) Physical contact (i.e. kicking, spitting, tripping, pushing) Verbal threats (i.e., gossip, name-calling, teasing, threats) Psychological (i.e. rumors, exclusion, intimidation) Abuse (i.e. actions or statements that cause fear of bodily harm) Cyberbullying (i.e. misusing social media to harass, tease, threaten, post pictures) Other: ______Who was involved with the incident? Student Employee Both student and employee

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Describe the specific nature of the incident. What happened? (Be as specific as possible). What did the alleged offender say or do? Include any copies of text messages, emails, etc. if possible.______add extra pages if needed

If there were any adults in the area when this happened, what did they do?______Types of bias involved (if known): (Check all that apply) Race Religion Color Religious Practice Other (describe): Weight/Size Disability ______National Origin Sexual Orientation ______Ethnic Group Gender ______Names of others who may have witnessed the incident: ______Was the student absent from school as a result of the incident? No Yes Number of days student was absent: ______Does the situation continue to occur? Yes No What do you think should be done about the situation (you may contact the Principal/Dignity Act Coordinator for information or assistance at any time)? ______

FOR SCHOOL LEADERS OR DESIGNEE ONLY (for documenting the school’s investigation): Results of Investigation (include a summary of information gathered from interviews): ______add extra pages if needed ______Did the investigation verify that a material incident of bullying, harassment, and/or discrimination occurred? ______If founded “material”, what action will be taken: ______

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Parent Engagement Participation

Data System Guidelines

(updated 7-25-18)

https://district.buffaloschools.org/SitePages/ParentEngagementForm.aspx

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The Police Confidential Tip line is (716) 847-2255 37 | P a g e

Table of Contents

I. School/Department Dropdown ...... 2

Note for Department field II. Engagement Type Dropdown ...... 3

Activity Meeting Training SBMT Parent Election

Title 1 Meeting

III. Engagement Date/Time Dropdown ...... 4

IV. Engagement Title...... 5

V. Engagement Summary ...... 5

VI. Participation ...... 5

SBMT Note

VII. File Attachments ...... 6

Finalize Form

The Parent Engagement Participation Data System shall be used by all BPS schools and departments that engage parents/caregivers. The purpose of the system is to provide a simple method to track and monitor the number of parents/caregivers who are involved at the school and district level. To access the system, please complete the Parent Engagement Participation Data System Entry Access Form and email to Jason Joyce ([email protected]) in the IT Department.

School/Department Dropdown

► Click the dropdown arrow on the right to select the School/Department

Note for Department field

► Multiple departments may be selected from the department field

Engagement Type Dropdown

► Click the dropdown arrow on the right to select the Engagement Type

Activity

Includes all academic and/or social events for which parents/caregivers participate. (e.g. Parent Teacher Conference, Parent Engagement Summit, Moving Up Day, Graduation, Open House, Multilingual Parent Conference, Spaghetti Dinner, MBK Program, ELA Night, etc.)

Meeting

Includes sessions where parents are formally assembled to provide or receive information. (e.g. Monthly PTO/PTA, Freshman Academy Parent Meeting, District Comprehensive Improvement Plan (DCIP), Committee of Stakeholders, Parent Engagement Advisory Committee, District Parent Coordinating Council (DPCC), Buffalo Parent Teacher Organization (BPTO), Special Education Parent Advisory Committee (SEPAC), etc.)

Training

Includes all workshops, courses, or sessions where parents/caregivers receive instruction on a given topic.

SBMT

Stakeholder participation data for monthly School-Based Management Team (SBMT) Meetings.

Parent Election

Annual Parent Elections

Title 1 Meeting

Annual Title 1 Meeting

Engagement Date/Time Dropdown

► Click the calendar icon to pick the date then click the arrow on the right to select the time of the event

Engagement Title

► Type the title of the engagement in the text field Note: The Parent Engagement and Title 1 Meeting event types do not ► provide this option

Engagement Summary

► Type a brief summary of the engagement in the text field ► Note: The Parent Engagement and Title 1 Meeting event types do not provide this option

Participation

► Type the number of attending parents in the text field

SBMT Note

► For the SBMT Event Type, more participation fields become visible.

File Attachments

► Click the attach file button to open the Attach File menu

► Click the Choose File button to navigate to when your file is located on your computer. Once file is chosen, click the Attach button

Finalize Form

► Click the Submit button to finalize the form, or click the cancel button to exit the form