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Leadership and Operations Handbook. 1.14.21.Pdf Office of School Leadership Leadership & Operations Handbook 2020 - 2021 Associate Superintendents of School Leadership Dr. Casandra [email protected] Darlene Jesonowski- [email protected] Contann [email protected] Toyia [email protected] David [email protected] Administrative Staff Marianne Dixon, Director- [email protected] 2201 City Hall - 716-816-3024 Administrative Secretaries Jeanne Archilla- [email protected] Lori Repman- [email protected] 728 City Hall Main Telephone: 716- 813-3703 Fax: 716- 851-3882 Senior Account Clerk Typist Gladys Guzman- [email protected] 2201 City Hall 716-816-4059 TABLE OF CONTENTS ABSENCE – ADMINISTRATORS…………………………………………………………….. ABSENCE – TEACHERS ……………………………………………………………………… 6 ABSENCE – TEACHER AIDES AND ASSISTANTS ………………………………………… 8 ACCEPTABLE USE OF SUBSTITUTE ………………………………………………………. 8 ACCEPTABLE USE POLICY – INTERNET …………………………………………………. 10 ACCESS CARDS – SWIPE CARDS …………………………………………………………... 13 ADMINISTRATOR SUBSTITUTES…………………………………………………………... 15 AESOP SUBSTITUTE CALLING SYSTEM …………………………………………………. 15 AFTER SCHOOL PROGRAMS ………………………………………………………………. 16 ANNUAL PROFESSIONAL PERFORMANCE REVIEW (APPR) – SCHOOL ADMINISTRATORS …………………………………………………………………………... 18 ANNUAL PROFESSIONAL PERFORMANCE REVIEW – TEACHERS …………………… 19 ANTI-HARASSMENT POLICY ………………………………………………………………. 19 APPLIANCE SAFETY …………………………………………………………………………. 19 ATTENDANCE – STUDENT …………………………………………………………………. 20 BED BUG PROTOCOL………………………………………………………………………… 20 BLOODBORNE PATHOGENS ……………………………………………………………….. 37 CELL PHONE POLICY (STUDENTS) ……………………………………………………….. 37 CHILD PROTECTIVE SERVICES ……………………………………………………………. 38 CLERICAL …………………………………………………………………………………… 39 CODE OF CONDUCT …………………………………………………………………………. 40 ASSOCIATE SUPERINTENDENT OF SCHOOL LEADERSHIP CONTACT INFORMATION 41 CORPORAL PUNISHMENT …………………………………………………………………… 42 CORRESPONDENCE TO THE SUPERINTENDENT ………………………………………… CRISIS TEAM …………………………………………………………………………………. 42 DATA REQUESTS ……………………………………………………………………………... 43 DEADLINES ……………………………………………………………………………………. DEFIBRILLATORS ……………………………………………………………………………. DIGNITY FOR ALL STUDENTS ACT……………………………………………………………………. 43 DOCUMENT LIBRARY ……………………………………………………………………….. 44 EARLY RELEASE ……………………………………………………………………………… ELOPEMENT …………………………………………………………………………………… 45 EMERGENCY PLANS …………………………………………………………………………. EMERGENCY CARE GUIDELINES (STUDENT) ……………. ……………………………... 45 EMERGENCY SCHOOL CLOSING …………………………………………………………… EMPCENTER PAYROLL ……………………………………………………………………... 47 EXTRA ACTIVITY PASSES....................................................................................................... 48 EXTRA HELP (SEE VACANCIES) …………………………………………………………… 48 FERPA NOTIFICATION ……………………………………………………………………….. 49 FIELD TRIPS/STUDENT TRAVEL POLICY ………………………………………………….. 49 FIRE DRILLS/LOCKDOWN REPORTING ……………………………………………………. 52 FIRST DAY/FIRST WEEK ACTIVITIES ……………………………………………………. 53 FLAG DISPLAY ………………………………………………………………………………… FOOD SNACK SALES ………………………………………………………………………….. 62 GRANTS …………………………………………………………………………………………. 64 1 GRADE REPORTING TIMELINE……………………………………………………………….. 63 GUIDELINES FOR PROFESSIONAL REFERENCE………………………………………….. 56 HOMELESS EDUCATION PROGRAM ………………………………………………………. 56 INFECTIOUS DISEASES ……………………………………………………………………… 65 IMMUNIZATIONS …………………………………………………………………………….. INCIDENT REPORTS/SAFETY AND SECURITY ………………………………………….. INFINITE CAMPUS……………………………………………………………………………. 58 JUDICIAL SUBPEONAS ………………………………………………………………………. 67 LAPTOP POLICIES ………………………………………………………………………….. 68 LETTERS OF COUNSEL – PROGRESSIVE DISCIPLINE ………………………………….. 69 LIBRARY ………………………………………………………………………………………. 71 LOST OR STOLEN PROPERTY ……………………………………………………………… 72 MANDATED REPORTING (CHILD ABUSE) ………………………………………………. 72 MARK REPORTING TIMELINE …………………………………………………………… 64 MEDIA POLICY ………………………………………………………………………………. 73 MEDICAL LEAVE INSTRUCTION PROGRAM……………………………………………………... 65 MEDICAL RELEASE - RETURN TO WORK REQUIREMENTS ………………………….. 74 MEETINGS – OFFICE OF SCHOOL LEADERSHIP ………………………………………… 74 NOTIFICATIONS TO SCHOOLS …………………………………………………………….. 75 OVERAGES ……………………………………………………………………………………. PACKING ……………………………………………………………………………………… 76 PARENT GROUPS ………………………………………………………………………… 69 PAYROLL………………………………………………………………………………………. 69 PERSONAL LEAVE DAYS ………………………………………………………………….. 77 PLANT DEPARTMENT………………………………………………………………………………………. 71 PREGNANT AND PARENTING TEEN…………………………………………………………………. 76 PRE-KINDERGARTEN ORIENTATION ……………………………………………………. PROCEDURE TO ADDRESS OFF-CAMPUS CRIMINAL STUDENT BEHAVIOR ……… 76 PROFESSIONAL GROWTH SYSTEM ………………………………………………………. 86 PUBLIC RELATIONS ………………………………………………………………………… 89 RECESS ……………………………………………………………………………………….. 79 REQUEST FOR RECORDS ………………………………………………………………….. 91 REGISTRATION OF STUDENTS ……………………………………………………………. 91 RESEARCH ………………………………………………………………………………….. RESIGNATION – TEACHERS ………………………………………………………………. 93 SAFETY DRILLS …………………………………………………………………………….. SAFETY AND SECURITY (SEE ALSO INCIDENT REPORTS) ………………………….. 93 SCHEDULING EVENTS FOR SCHOOL ADMINISTRATORS ……………………………. 94 SCHOOL COMPREHENSIVE EDUCATION PLANS (SCEP)……………………….……… 84 SCHOOL CONFIGURATIONS ………………………………………………………….. 85 SCHOOL RECORDS REQUESTS ………………………………………………………….. 96 SEPTEMBER 11TH REMEMBERANCE DAY ………………………………………………. 86 SEXUAL HARASSMENT POLICY - SEE ANTI-HARASSMENT POLICY ………………. 96 SICK DAYS ………………………………………………………………………………….. 96 SIX DAY CYCLE ……………………………………………………………………………… 96 SPECIALS ……………………………………………………………………………………… 97 SUBSTITUTE TEACHERS AND SUBSTITUTE ADMINISTRATORS – SEE AESOP SUBSTITUTE CALLING SYSTEM …………………………………………………………… 98 SPECIAL EDUCATION TEACHERS – SUBSTITUE COVERAGE ………………………… 98 2 STUDENT DISMISSAL PRECAUTIONS………………………………………………………………… 89 STUDENT EARLY RELEASE FORM ………………………………………………………………… 90-91 STUDENT GENDER IDENTITY……………………………………………………………………………. 92 SUBSTITUTE TEACHER EXCLUSION PROCESS …………………………………… 93 SUSPENSIONS – STUDENT ………………………………………………………………… 93 SWIMMING POOLS …… ……………………………………………………………………. 93 TEMPORARY TEACHERS (SEE VACANT POSITIONS)…………………………… …….. 94 TEST SECURITY/PROTOCOL………………………………………………………………… 94 TRANSFERS - TEACHERS…………………………………………………………………….. 94 UNIFORMS……………………………………………………………………………………… 94 VACANCIES - EXTRA HELP …………………………………………………………………. 94 VACATION GUIDELINES - ADMINISTRATORS ……………………………………….. 94-95 VACANT POSITIONS…………………………………………………………………………... 96 WORKING PAPERS ……………………………………………………………………………. 97 APPENDIX EMERGENCY/CRITICAL SITUATIONS- WHO TO CALL…………………………………. 98 DASA INCIDENT REPORT DIRECTIONS FOR PARENT ENGAGEMENT PORTAL 3 ABSENCE - ADMINISTRATORS General: A full-day substitute is hired when an administrator who qualifies for a substitute is absent for a full-day, taking a vacation, sick day, personal leave day, or Board Business day. A half-day substitute is hired when an administrator who qualifies for a substitute is absent for a half-day, taking a vacation, sick day, personal leave day, or Board Business day. Teachers in your school with administrative credentials may substitute for school administrators. To properly document this, the administrator should enter the absence in AESOP and mark “no substitute needed.” The teacher would then enter the day in AESOP as Board Business, and in the notes section write, “Substituting for [insert name of school administrator].” Reporting Absences: Each time a Principal leaves his/her building during the work day or is out of the building; sick, professional development, or board business, he/she must report the absence to the Office of School Leadership (vacation and personal leave are pre-approved and are not required to be called in). When you call OSL (Lori or Jeanne 816-3703), please provide the following information: your name, time of absence, reason for absence, and the person left in charge of the school. The morning of, the absence the school should call to report the absence. Whomever is in charge is responsible for calling OSL. Credentials of Substitute Administrators: Please be advised that when staffing substitute administrators, the New York State Education Department requires that every school building be staffed with an administrator holding appropriate certification. Every school at all times must have a person in charge that holds at least SAS/SBL certification. In the case of administrator absences in schools with only one administrator, the person selected to replace the Principal must hold SAS/SBL or SDA/SDBL certification. In schools with more than one administrator, the first choice must be a person with said credentials. You must never leave an uncertified administrator in charge of the school. Please contact the Sub Desk (816-3515) for an up-to-date listing of all approved substitutes with School Administrator certification. Sick Leave, Personal Leave, or Board Business: Submit an Application for Short-Term Absence/Leave from Regular Duty to your lead Associate Superintendent of School Leadership each time you are absent due to personal leave, sick leave, or Board business. This includes absences related to an approved field trip. Below are vacation guidelines for principals and assistant principals, developed to provide the smooth operation of all schools in the 2020 – 2021 school year: 1. All vacation requests must be submitted to your Associate Superintendent of School Leadership, designee of the Superintendent, and cc’ed to Lori Repman and Jeanne Archilla on the Vacation Request Form for School Administrators, available in the Office of School Leadership
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