TYPE OF MEETING: Food Security & Agriculture Cluster meeting DATE & LOCATION Tuesday 8th January, 2013 at WFP Mazar Area Office CHAIR PERSON: WFP NOTE TAKER: Mohammad Masoud Saqib WFP Programme Officer [email protected] WFP, FAO, UNOCHA, WHO, UNICEF, IOM, Islamic Relief, ICRC, ATTENDEES: JOHANNITER, PIN, NRC, SC, ACTED, DACAAR, Aschiana, SHA, ADEO, MAAO, SORA, ASAARO

MEETING AGENDA

Organization Agenda item presenting 1. Introduction and adoption of previous FSAC meeting WFP 2. FAO Vegetable seeds and hand tools distribution FAO 3. Emergency response capacity (Timeframe) 3 months (Jan – Mar) Projection WFP 4. Inter-agency Winter contingency Plan, WG on People with Special Winter Assistance Need and CERF update UNOCHA 5. Seasonal Livelihood Programming SLP workshop WFP rd rd 6. FSAC update (3P P IPC Analysis workshop update, 3Ws 3P P Quarter WFP 7. AOB (Input for FSAC newsletter and Partners attendance on FSAC monthly WFP ti MEETING Action points RESPONSIBL MIN ACTION ITEM TIMELINE E PARTY WFP to calculate the questioner format to the partners and 1 partners to response with their food stock availability in the WFP Jan region. FAO to liaise with their country office to see their position in 2 FAO Jan CERF funding application. WFP to send the draft SLP report with the calendar to the FSAC 3 WFP Jan partners for their input 4 5 6

NEXT MEETING DATE LOCATION Monday, 4th February 2013 Islamic Relief Office, Mazar-I-Sharif

MEETING MINUTES MINUTE NO: AGENDA: FACILITATOR: 1 Introduction and adoption of previous FSAC WFP Mazar meeting DISCUSSION The meeting was chaired by WFP Mazar Area Office. The participants were POINTS: welcomed and followed by a short introduction. The action points from the last meeting and it’s result were highlighted:

• OCHA to send the update list of humanitarian actors working in NR (contact details, focal point and location) Result: It has been received and circulated to the partners.

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• FSAC to send the 3Ws new format to Johanniter International & FAO Mazar, Result: Johanniter has already received the format and responded back to the National FSAC.

• Afghan Aid to prepare special article for FSAC Quarterly Newsletter concerning the women group activities in CFW under its winterization program in Samangan. Result: Not achieved.

• Integration of DRR activities into Livelihood program.

Result: FSAC – DRR working group has been established which Afghan aid and FOCUS are leading the process. The main objective of the FSAC-DRR is as follow: Disaster risk reduction (DRR) is a major priority in Afghanistan. The country is affected by multiple cyclical natural disasters including floods, drought, earthquakes, landslides and extreme winter. It is evident that previous developments efforts have failed to address underlying causes of many of these natural disasters, mitigate the risk and impact of such natural disasters, nor improve the communities’ resilience and ability to manage such disasters. Provide a clearer understanding of DRR in emergency food security and agriculture work; To share and promote best practice amongst FSAC partners in Afghanistan, that would contribute to more effective DRR; To identify how the cluster can assist in specific areas. Preliminary Concept An initial meeting was held between WFP, Afghan aid and FOCUS in order to discuss the possibility of setting up such a group and the potential outputs of such a group. The main deliverables that were identified that would contribute to the objectives above were as follows: The development of common definitions of key concepts (DRR, Early recovery, resilience, livelihoods) and their implications for emergency food security and agriculture interventions; A summary of ongoing FSAC and DRR activities, so that partners are aware of DRR options that are available – and mapping what is being done where to better identify gaps

• 3,500 families are displaced due to Amu River bank erosion. OCHA to brief us concerning the response preparation to those affected families. Result: OCHA has conducted a number of working group meetings on this issue and the details are under agenda point number 4.

• WFP to facilitate the Seasonal Livelihood Workshop to FSAC members, NGOs, government line departments, CDCs, women groups, farmers and UN agencies. The workshop has already been conducted at the mentioned dates and the details are under agenda point number 5 of the minutes.

CONCLUSIONS: The minutes of the previous meeting held on 4th December 2012 were discussed and then approved. There were no any specific matters arising.

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MINUTE NO: AGENDA: FACILITATOR: 2 FAO Vegetable seeds and hand tools FAO distribution FAO is planning to distribute the following improved variety vegetable seeds mostly for women under kitchen gardening programme. DISCUSSION POINTS: 22,630 vulnerable women will be covered under this programme in the north and north east region. The beneficiaries will be also given the agriculture tool and the verities are very much adaptable in Afghanistan climate. Meanwhile currently FAO is implementing three project ………

Action point No Action Point

MINUTE NO: AGENDA: FACILITATOR: Emergency response capacity (Timeframe) 3 months (Jan 3 WFP – Mar) Projection WFP would like to map the respective agencies/NGOs Emergency response capacity DISCUSSION and projection in the next 3 months’ timeframe Jan – March this is going to be POINTS: updated ever FSAC meeting and will map it out. Agencies /NGOs who can update please let us know or an e-mail would be circulated for your respective feedback

WFP to calculate the questioner format to the partners and partners to response Action points with their food stock availability in the region.

MINUTE NO: AGENDA: FACILIATOR: 4 Inter-agency Winter contingency Plan, WG on People with Special Winter Assistance Need UNOCHA and CERF update • Contingency Plan: UNOCHA stated that the region has two contingency plans one is for winter and the other one is for summer drought, flood and etc. This is the part where the organizations are conducting food prepositioning for winter and about the projections which is included in the contingency plan, assuming that has been done through the implementing partners NGOs, CDCs in the area. The contingency plans also identify the vulnerability areas which are coming out of the interagency exercise. DISCUSSION Regarding the government they do have provincial disaster management POINTS: plan and this is also countrywide Afghan National disaster management plan. FAO recommended to priorities the NGOs than the CDC for the implementation of the programme, since, the NGOs are very well experience in reporting, implementation and programming while the CDC are expert in diverting of the resources to their own benefit. • Working Group: There is a working group meeting established to see the vulnerable people with special winter assistance need for north and north

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eastern region including marginalized group and those who identified as most vulnerable. OCHA also highlighted the female prisoners, Jogies and the largest one is the informal settlements, the working group starting with Amu Darya erosion, the original planning figure is 943 families in Qarqin, Kaldar and Shortepa districts. Mostly the caseloads received onetime assistance but WFP and Action aid is planning to conduct re-verification assessment of two pending caseloads in Kaldar and Shortepa districts to verify food and NFI winter assistance needs of extremely vulnerable IDPs. Street Children: According to Aschiana, a national NGO, about 12,000 street children live in Mazar-e-Sharif. Aschiana started work with Mazar street children in 2004 and currently implements a European Commission funded education and protection project for street children. The project lasts until spring 2013. The main objective is to reintegrate children into the formal education system Street children live with their families, but under extreme poverty conditions. An estimated 40% of street children are deprived of education. Of those street children who have made it into government schools, about 1/3 drops out. A main reason is their parents’ extreme poverty which forces the children to return to streets in order to earn through bagging an income for their families. Several street children are disabled. Recently three disabled children were taken to the ICRC orthopedic center. In December it was eight children. Aschiana maintains outreach centres on the outskirts of Mazar city, in proximity to the new settlement areas. Street children are part of the rural to urban migration pattern. Strong migration is reported in the west of Mazar, in particular in Nahri Shahi and Dihdadi districts. Baba Kuna is a new migration area where 100 IDP families from Pashtun Kot, Faryab reportedly have settled and 98 families from Alburz, Chimtal district live now 10 km away from Sherabad village, Dihdadi district. Nashrah Abad township is another startup settlement area. The settlement areas are so new, they don’t even have mosques, or schools or provide access to social services. Education is a key need and this was raised with Dept. of Education. There is a need for accelerated learning methods. Aschiana previously submitted a food-for education proposal to WFP, but the project had been turned down. Aschiana currently supports 270 highly vulnerable street children. This is done on the basis of an assessment. The Working Group agreed to use 270 children as a planning figure. Winter assistance needs include food, warm clothes and heating. OCHA and Aschiana requested to support these families with food assistance. Aschiana Mazar has a list of 93 extremely vulnerable street working children. The list is going to be shared with Save the Children so they can check and see if some of the listed families are included in Save the Children winter relief assistance in . For the remaining caseload, UNICEF can provide winter NFI assistance. Food assistance for 93 extremely vulnerable Mazar street children are raised in any FSAC partners could support like ARCS, WFP, ANDMA.

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• Informal settlement is highlighted as the largest caseloads by OCHA and PIN has recently conducted a survey and analysis as reported in the attached Annex 1. OCHA has briefed the partners that Afghanistan is receiving USD $17 million from the under-funded emergencies window of the Central Emergency Response Fund (CERF). UN agencies including IOM at the national level can submit project proposals. Ms Valerie Amos, has directed that the CERF allocation should be clearly focused in support of the highest priority life-saving projects developed based on the 2013 Common Humanitarian Action Plan (CHAP) Afghanistan The regional FSAC cluster WFP and FAO was advised to apply for this funding. But WFP stated that “At this moment in time WFP food pipeline look healthy and would not compete with other UN agencies but since UNHAS is a common humanitarian service and which will run out of money in Jan 13 would apply for CERF. Common humanitarian services and coordination has a section in CHAP and would apply trough this to CERF” FAO stated that they are going to liaise with their Country Office and will seek advice from them regarding CERF. OCHA is considering that 92% in FSAC is the highest in terms of needs and it is not easily understood why the FSAC is not submitting proposal to CERF?

In a recent report on New York Times, they have said that last week in December a three-year old child died due to the cold weather in Kabul Informal Settlement. For the FSAC to know who is conducting what type of activity and what are the future plans. I need to have statistics about winterization plans. I would appreciate your help to tell us in your regions who are working with the informal settlements and IDP camps. If I can have a list of organizations involved in the food security domain would be great. In our regions National FSAC could only think of FSAC NR for the north as the focal points since we know the area and the domain very well.

Action points FAO to liaise with their country office to see their position in CERF funding application.

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MINUTE NO: AGENDA: FACILIATOR:

Seasonal Livelihood Programming 5 WFP SLP workshop

The Seasonal Livelihood Programming (SLP) is a 5-day consultative process that is currently being conducted in Afghanistan though the FSAC to link country level strategy with community level implementation – that is, it is an operational framework that helps to align what programmes and projects can be done when, where, and by whom, to best support key livelihood issues. It finds complementary programme opportunities amongst partners by aligning and sequencing programmes to livelihoods across multiple sectors, and is ultimately a tool for local- level coordination and capacity building of government staff, whose role is one of ensuring implementation through coordination of partners. This approach is centred on three main elements: communities inform the group of the seasonal drivers that affect their livelihoods in both typical and bad (shock) years field-based partners determine what programmes are being implemented when and where and how these can best support or address identified seasonal drivers of livelihoods Local authorities and government identify the gaps and determine what DISCUSSION coordination measures would be required to ensure maximum programming POINTS: harmonization. The strength of the approach is that the programme harmonization and identification of opportunities and partnerships is done as a group, leaving the participants with a common understanding of how to programme in an area to best support the needs of people and communities. WFP present the find draft report and calendar for the Northern Region Seasonal Livelihoods Programming (SLP) consultation conducted in Mazar (looking at the 3 Provinces of Balkh, Samangan and Sari-Pul) in December 2012. Led jointly by WFP and FSAC, the report summarizes the findings of a joint consultation between community representatives from Balkh, Sari-Pul and Samangan Provinces; District Authorities of Balkh, Sari-Pul and Samangan Provinces; FSAC, WFP, FAO, WHO, UNHCR, OCHA, AfghanAid, MAAO, SOFAR, GIZ, Johanniter, AGC, Save the Children, Islamic Relief, World Vision, Global Partners and Action Aid. The calendar was produced from the information provided by farmers and community members from the three Provinces, and represents the seasonal drivers that affect their livelihoods in a typical year for their community. From this,

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programme entry points were identified by community members, through their analysis of how shocks can be mitigated at different times of the year. From here, agencies, government and community determined which programmes could best support or address identified seasonal drivers of livelihoods, when these should be implemented, and who was currently implementing them in the three provinces. Participants also identified gaps and opportunities in these programmes. Although the consultation had good representation from the three Provinces, its completion is contingent on inputs from FSAC members and other development and humanitarian actors. Given that, WFP asked FSAC partners to review the calendar, and provide their agency’s inputs to the two sheets “Existing Activities” and “Activities-Gaps” by the following: 1. Add your organization’s name if you are implementing activities in the Provinces covered in the consultation in the “Existing Activities” worksheet. 2. Review the “Activities –Gaps” worksheet and inform us if your organization is implementing the identified activities in the Provinces covered – and therefore they are not gaps. 3. Inform us if you think there are key activities that your organization implements in the Provinces covered that are missing from the list. 4. General feedback on the calendar and report is also welcome. Please send your inputs to Emma Conlan ([email protected] and Javed Yousifi ([email protected]) by 31 January 2013. This information will be used to complete the consultation report and calendar, and a final version presented at the NR FSAC meeting in February. The calendar and report are being translated into and will be presented to consultation participants (community, government and organizations), national level government authorities and humanitarian and development fora at the national level – as a tool for coordination. The FSAC and individual organizations can also use the results to inform programme planning and coordination.

Action point WFP to send the draft SLP report with the calendar to the FSAC partners for their input

MINUTE NO: AGENDA: FACILIATOR: 6 FSAC Kabul update (3rd IPC Analysis rd WFP workshop update, 3Ws 3 Quarter DISCUSSION 3rd IPC analysis workshop took place on 23, 24, 26 December 2012 following by IPC POINTS: Strategy workshop on 27 December 2012 at Park Star Hotel, Kabul. The purpose of the workshop was to produce an acute IPC map for Afghanistan reflecting the projected situation (end December 2011 to end-April 2013) through a consensus-based approach involving multi-sectoral experts and endorsement by key

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stakeholders. The objectives of the analysis workshop are as follow: − to train analysts on Scenario Building; − to develop a national acute IPC projected map based on the meta-data analysis; − to carry out a peer review of phase classifications; − to subsequently obtain endorsement of the IPC map by a panel of key stakeholders; and − to inform follow up activities envisaged that will support next IPC analyses (this part will run into the IPC Strategy one-day workshop).

Approximately 25 members from different (inter) national NGOs, UN agencies and programmes; government departments and technical agencies participated in the analysis workshop. Special attention paid to regional participants, therefore, 2-3 members were drawn from each regional FSAC clusters to support analysis process and be as key informants during analysis. On first day FEWS-NET deliberated scenario building training to workshop participants and explained how to make most-likely scenarios for an area and livelihood group, so participants will be available to take them into account while making projection until end winter 2013 during the analysis process. 26 provinces were analyzed based on data/information availability. Updated information form Emergency Food Security & Livelihood survey (EFSLS) 2012 were used and supported by other recent assessments and surveys. IPC map and brief report finalization is under process and will make public when finalized. On the last day, 27 December 2012, IPC strategy and vision made clear for the next year, 2013. Key points were; to make IPC process more reliable and acceptable to decision makers and IPC trainings should be given in regions so they should be more useful during next IPC analysis workshops.

Action point Responsible party

MINUTE NO: AGENDA: FACILIATOR: 7 AOB (Input for FSAC newsletter and WFP Partners attendance on FSAC monthly DISCUSSION WFP call the partners to provide some inputs for FSAC newsletter as soon as possible POINTS: and would be published in the newsletter moreover WFP called Afghan Aid to send their input as it was agreed in the last meeting to provide their input to the newsletter \.

a) FSAC requests from partners active participation and they attend, as much as possible, regional FSAC meetings. Since the agency has not attended FSAC regional coordination meetings for at least the past three months, FSAC think that the agency would feel more comfortable being an observer. As a reminder, an observer determinates itself whenever to attend meetings and contribute to cluster activities. As an observer the agency will continue receiving invitations and minutes of regional FSAC coordination meetings. FSAC need to regularly clean its member list and ensure that listed agencies are still committed and interested with food security cluster activities.

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.

WFP also reminded the FSAC partners to response to the email sent out seeking the partners who are having project or planning to have projects in the informal settlements and IDP camps

WFP also displayed the 3Ws Afghanistan map develop by FSAC Kabul.

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