NSW COMBINED INDEPENDENT SCHOOLS SPORTS COUNCIL POLICY STATEMENT RISK MANAGEMENT

1.0 Preamble Risk management is the culture, processes and structures that are directed towards the effective management of situations that have the capacity to have adverse effects for the NSW Combined Independent Schools Sports Council (CIS).

The Risk Management Policy applies to all areas of the CIS’s operation, including routine internal activities and the conduct of selection events for member schools and associations. The sports offered include:

• AFL • Athletics • Baseball • • • Cross Country • • Football • Golf • Hockey • • Rugby • • • • • Football • Triathlon • Volleyball, and • .

2.0 Policy Combined Independent Schools has implemented a risk management strategy that aims to: • Demonstrate due diligence in planning representative sporting pathways, events and activities for students and staff from its’ member schools. • Promote proactive rather than reactive management with the early identification and treatment of risks by creating a risk aware culture amongst all CIS personnel • Protect the students, staff, volunteers and the CIS Community at CIS events and activities; • Protect the financial position of CIS; • Protect the reputation of CIS; • Meet the expectations of the CIS’s stakeholders – our member schools, eligible associations, sponsors and CIS community • Fulfill the legislative and regulatory responsibilities of CIS.

Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 1 of 17 Uncontrolled copy when printed 3.0 Definitions

CIS Convenor – Employee from an affiliated member school appointed to oversee the administration of a CIS Sport.

Member Schools – Members schools are the schools who affiliate to CIS in order to provide access for their students and staff to the representative sporting pathway.

Risk Management refers to the process of identifying, analysing, evaluating, treating, monitoring and communicating risks, to minimize loss and maximise opportunities.

Hazard is defined as “a source of potential harm” (AS/NZS 4360:2004). A 'hazard' has the potential to cause injury or disease to people, damage to property or the environment or disruption to productivity. Hazards arise, for example, from the workplace environment; use of plant and equipment; poor work design; inappropriate systems; procedures and/or behaviour.

4.0 Purpose The purpose of this policy is to assist with the systematic and responsible management of risk for CIS. It is not the aim of the policy to completely eliminate risk from CIS’ activities but rather to ensure that every reasonable effort is made by CIS to diligently manage risks in order to maximise sporting opportunities and minimise their potential actualisation. This policy also seeks to clearly set out the risk and indemnities involved in the sporting activities that CIS provides.

CIS acknowledges that effective risk management requires: • A collaborative approach; • Defined accountability; • Taking into account, at the least, the probability of harm occurring in particular situations, the likely seriousness of that harm, the burden of taking precautions to avoid the risk of harm, and the benefits of the activity that creates the risk of harm.

CIS recognises that while participation in sport brings many benefits, it also carries risk, namely risks associated with injury, illness and economic loss. CIS notes that an important component of risk management is consultation and collaboration with the Member schools which should include staff, and where appropriate, external venue providers.

5.0 Accident and Insurance Information CIS does not insure against the cost of medical or dental expenses incurred by students, teachers, umpires, conveners, spectators, or any other person participating in the sporting activity.

The NSW State Government provides free serious injury and death cover to all NSW school children while they are participating in school authorised sports under the Sporting Injuries Insurance Act 1978 (NSW) (the Act) through icare NSW.

The Act was established to cover accidents or injuries to school children. All NSW school children within both public and private systems are automatically covered. Cover is provided for school authorised sporting or athletic activities. A lump sum payment is payable to any schoolchild (or the Public Trustee should the child be under 18 years of age) who is injured while participating in a school authorised sporting or athletic activity and who has suffered a permanent disability of a certain kind.

The icare insurance does not cover medical expenses or dental costs. More information about the icare insurance program can be found at; https://www.icare.nsw.goc.au/injured-or-ill-people/sporting-injuries/make-a-claim/ .

While CIS takes measures to ensure that all sporting activities it provides are as safe as reasonably possible for participants, there is an inherent risk that students can be injured and suffer loss and damage as a result of their participation in these sporting activities, whether at training or actual events. As such, CIS advises that Member schools and parents/ guardians consider the insurance needs of their students/dependents and to take action that reflects their circumstances. Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 2 of 17 Uncontrolled copy when printed

6.0 Procedures Procedures developed to assist in the implementation of this policy include: • Risk Assessments The CIS Convenor in liaison with the CIS secretariat is responsible for the development of a risk assessment for their event/s. This risk assessment is to the loaded on the CIS website under information for the following events for each sport in the calendar: i. Close of nominations ii. The trial/championship or Carnival Teaching staff of Member schools are responsible for accessing the relevant Risk Assessment prior to the trial.

• Risk Warning The CIS Risk Warning alerts parents and students to the risks involved in participating in sport, is posted on the CIS website under Handbook and is included in CIS Sports nomination documentation.

• Risk Management Strategy – The CIS Risk Management Strategy aims to assist with the systematic and responsible management of risk, internally at CIS, and at events run by CIS or by member school staff (convenors, coaches, and managers) on behalf of CIS. The framework used by CIS for both the assessment of and the reduction for risk is outlined in Attachment A.

• Critical Incident Procedures Refer to the CIS Critical Incident Policy, loaded on the CIS website under Handbook.

• Asset Management Plan;

• Various CIS Policies assist in the management of risk by CIS, by offering guidelines and protocols for behaviour, of both CIS Staff and the CIS Community at any CIS activities/events. All of these policies can be found on the website under Handbook and include: i. Child Protection Policy ii. Use of Information , Computer, Telephone and Equipment Policy; iii. Privacy Policy iv. Work Health and Safety Policy v. Unlawful Discrimination, Harassment and Bullying Statement vi. CIS Work Health and Safety Policy vii. Grievance and Complaints Handling Policies viii. CIS Staff Code of Conduct

7.0 Responsibilities

7.1 CIS

To alert parents and students to the risk involved in participating in sport through Risk Warnings and minimize the risks at all CIS administered events, through the use of Risk Assessments, as outlined above.

CIS Convenor and/or sub-committee to inspect venue prior to the commencement of any CIS event.

CIS Convenor to report any Critical Incident to the CIS CEO as soon as possible.

In relation to the provision of First Aid CIS Convenors are required to have a current First Aid certificate.

Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 3 of 17 Uncontrolled copy when printed CIS Secretariat to ensure appropriate First Aid has been booked for CIS Trials and Championships with more than 20 participants. External First Aid providers are required to log all treatment given and a copy will be provided to CIS.

First Aid for trials with less than 20 participants will be co-ordinated by the CIS Convenor, who will organize a First Aid Kit and ice. A log of first aid administered will be kept and forwarded to CIS following the event.

An Accident/ Incident Report Form – is to be completed in the following situations where a student due to injury or illness is:

• advised not to continue competing in the event • sent home • advised to seek further medical attention • medical assistance (ambulance/hospitalisation) is required.

7.2 Member Schools/ Eligible Associations Teaching staff to refer to the relevant risk assessment prior to the trial, and ensure students from their school are clear on expectations and aware of personal safety gear they may need.

Teachers / Associations to pass on any student Medical Management Plans to CIS Convenor prior to the trial if required.

CIS Risk Management Structure of Responsibility

CIS Representative Trials CIS Carnivals / Championships CIS Trainings PSSA/All Schools/ Nationals To and From the venue To and From the venue To and From Training To and From Member Schools/ Member Schools/ Parents/Member Schools Parents / CIS Team Parents Parents/Associations management At the Trial At the venue Trainings and Games At the Venue Schools /Parents / CIS Association Managers/Coaches CIS Team management CIS Team management staff Actual Event Structure of Carnival CIS Convenor and CIS officials CIS Secretariat and CIS team management

Accountabilities

The CIS Board is responsible for approving the risk management strategy and delegates both the instilling of a risk- aware culture within CIS and the day to risk management to the CEO.

CEO and the CIS Management Committee are responsible for developing and coordinating the execution of the risk management strategy and the ongoing identification, assessment and mitigation of risk.

All CIS workers are responsible for complying with the risk management strategy.

Parents and Volunteers are responsible for complying with the CIS’s policies, instilling a healthy risk-awareness in students and bringing any risk-related matters to the CIS’s attention.

Students are responsible for complying with the CIS’s policies; following the instructions of CIS staff and adopting appropriate behaviour.

Relevant Legislation The policy has been developed with regard to legal requirements embedded within various legislation including: • Work Health & Safety Act 2011

Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 4 of 17 Uncontrolled copy when printed • Work Health & Safety Regulations 2011 • Children and Young Persons (Care & Protection) Act 1998 • Commission for Children & Young People Act 1998 (as amended by Child Protection Legislation Amendment Act 2003) • Civil Liability Act 2002 • Explosives Act 2003 • Workplace Surveillance Act 2005 • Privacy Amendment (Private Sector) Act 2000 • Public Health Act 2010

Resources CIS will aim to provide the appropriate resources and structure to facilitate the implementation of this policy.

Evaluation The CIS Board is responsible for evaluating compliance with the policy. Evaluation will be facilitated by means of: • CEO’s Reports to Board Meetings; • Minutes from Board Committee Meetings; and

Record of Review Version Date Description 2 October 2020 Updated Policy

Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 5 of 17 Uncontrolled copy when printed ATTACHMENT A: CIS MEMBER SCHOOLS Primary Secondary Al Sadiq College - Primary Campus Al Zahra College Cranbrook School Amity College - Auburn Campus Arkana College St Aloysius' College Central Coast Sports College Trinity Grammar School Christadelphian Heritage College Waverley College Emanuel School Australian Christian College - Marsden Park Galstaun College Australian Christian College - Singleton Hills Adventist College - Castle Hill Campus Belmont Christian College International Grammar School Bethel Christian School Italian Bilingual School Calderwood Christian School Kesser Torah College Masada College Carinya Christian School Tamworth Moriah College Casino Christian School Mount Sinai College Cedars Christian College Reddam House - Primary Campus Charlton Christian College Redeemer Baptist School Coffs Harbour Christian Community St Andrew's Cathedral Gawura School Covenant Christian School St Andrew's Cathedral School Deniliquin Christian School St Mark's Coptic Orthodox College Dubbo Christian School St Mary and St Mina's Coptic Orthodox College - Bexley Green Point Christian College - Junior School Greenacre Baptist Christian Community School Unity Grammar College Heritage Christian School Wahroonga Adventist School Hinterland Christian College Australian Christian College - Marsden Park Hunter Christian School Australian Christian College - Singleton Illawarra Christian School Belmont Christian College Berowra Christian School Kuyper Christian School Burrabadine Christian Community School Maitland Christian School Calderwood Christian School Mamre Anglican School Carinya Christian School Gunnedah Moree Christian School Carinya Christian School Tamworth Mount Annan Christian College Cedars Christian College Mountain View Adventist College Charlton Christian College Mountains Christian College Coast Christian School Nambucca Valley Christian Community School Coffs Harbour CCSS Nepean Christian School Covenant Christian School New Hope School Deniliquin Christian School Northern Beaches Christian School Dubbo Christian School Norwest Christian College Green Point Christian College Nowra Christian School Greenacre Baptist Christian Community School Oran Park Anglican College Heritage Christian School Orange Christian School Hinterland Christian College Oxford Falls Grammar School HopePoint Christian School Pacific Coast Christian School Hunter Christian School Pacific Hills Christian School

Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 6 of 17 Uncontrolled copy when printed Hurstville Adventist School Pacific Valley Christian School Illawarra Christian School Parkes Christian School Inaburra School Penrith Christian School Kuyper Christian School Regents Park Christian School Maitland Christian School Richard Johnson Anglican School - Oakhurst Campus Mamre Anglican School Richmond Christian College Moree Christian School Mount Annan Christian College Snowy Mountains Christian School Mountain View Adventist College Southern Highlands Christian School Nambucca Valley Christian Community School St Andrew's Christian School Narromine Christian School St George Christian School Nepean Christian School Summerland Christian College Northcross Christian School Taree Christian College Northern Beaches Christian School The Lakes Christian College Norwest Christian College Toongabbie Christian College Nowra Christian School Tyndale Christian School Oran Park Anglican College Valley Hope School Orange Christian School Wagga Wagga Christian College Oxford Falls Grammar School Wahroonga Adventist School Pacific Coast Christian School William Carey Christian School Pacific Hills Christian School Wycliffe Christian School Pacific Valley Christian School Wyong Christian Community School Parkes Christian School Penrith Christian School Saint Ignatius' College Richard Johnson Anglican School - Oakhurst SHORE Richmond Christian College St Joseph's College Rouse Hill Anglican College Shire Christian School Sydney Grammar School Snowy Mountains Christian School Southern Highlands Christian School The King's School St George Christian School The Scots College Summerland Christian College Taree Christian College The Lakes Christian College Brigidine College Toongabbie Christian College Anglican School for Girls Tyndale Christian School Frensham Valley Hope School Kambala Wagga Wagga Christian College Kincoppal - Rose Bay School Westmead Christian Grammar School William Carey Christian School Wycliffe Christian School MLC School Wyong Christian Community School New Girls' School Arndell Anglican College PLC Armidale Blue Mountains Grammar Preparatory School Presbyterian Ladies College Sydney Blue Mountains Grammar School Pymble Ladies' College Central Coast Grammar School Queenwood Ravenswood School For Girls

Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 7 of 17 Uncontrolled copy when printed Korowal School Macquarie Anglican Grammar School SCEGGS Darlinghurst Northholm Grammar School St Catherine's School Orange Anglican Grammar School St Vincent's College Tara Anglican School for Girls Pittwater House Redlands - Murdoch Street Barker College Scots All Saints College - All Saints Blue Mountains Grammar School Snowy Mountains Grammar School Central Coast Grammar School St Paul's Grammar School The Hills Grammar School Kinross Wolaroi School The McDonald College William Clarke College Oxley College Avondale School Redfield College Bishop Tyrrell Anglican College Redlands Calrossy Anglican School - William Cowper Scots All Saints College Central Coast Adventist School Scots All Saints College - All Saints Campus Heritage College Lake Macquarie Snowy Mountains Grammar School Hunter Valley Grammar School St Andrew's Cathedral School Lakes Grammar - An Anglican School St Augustine's College Macquarie College St Patrick's College, Strathfield Manning Valley Anglican College St Paul's Grammar School Medowie Christian School St Pius X College Newcastle Grammar - Park School Campus St Spyridon College St Stanislaus' College Scone Grammar School Bishop Druitt College St Columba Anglican School Blue Hills College St Philip's Christian College - Cessnock Cape Byron Steiner School St Philip's Christian College - Gosford Clarence Valley Anglican School St Philip's Christian College - Newcastle Emmanuel Anglican College St Philip's Christian College - Port Stephens Kempsey Adventist School Abbotsleigh Lindisfarne Anglican Grammar School All Saints Grammar Junior School Living School, Lismore Sathya Sai Ascham School The Armidale School Barker College Tweed Valley Adventist College Claremont College Border Christian College Coogee Boys' Preparatory School Moama Anglican Grammar School Cranbrook Junior School Saint Mary MacKillop College Albury Danebank Anglican School for Girls Saint Mary Mackillop Colleges Darkinjung Barker St Paul's College German International School The Riverina Anglican College Gib Gate School The Kambala Trinity Anglican College, Albury Kincoppal - Rose Bay School Al Sadiq College Knox Grammar Preparatory School All Saints Grammar Knox Grammar School - Wahroonga Preparatory Amity College - Prestons Campus

Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 8 of 17 Uncontrolled copy when printed Arden Anglican School - Epping Campus Loreto Normanhurst Arndell Anglican College Meriden School - Junior Campus Australian International Academy MLC School Australian International Academy - Strathfield Campus Montgrove College Avondale School Mosman Church of England Preparatory School Bellfield College New England Girls' School Bishop Tyrrell Anglican College Newington College - Lindfield Preparatory School Broughton Anglican College Newington College - Calrossy Anglican School - Street Campus PLC Armidale Calrossy Anglican School - William Cowper Campus Presbyterian Ladies College Sydney Central Coast Adventist School Pymble Ladies' College Central Coast Sports College Queenwood Junior School Central West Leadership Academy Ravenswood School For Girls Christadelphian Heritage College Sydney Redfield College Craig Davis College Roseville College Eden College Saint Ignatius' College Emanuel School SCEGGS Darlinghurst Galstaun College SHORE - Preparatory School, North Sydney St Aloysius' College - Junior School Glenaeon Rudolf Steiner School St Catherine's School Green Valley Islamic College Heritage College Lake Macquarie St Patrick's College, Strathfield Hills Adventist College - Kellyville Campus St Peter's Anglican Hunter Valley Grammar School St Pius X College International Grammar School Sydney Grammar Edgecliff Preparatory School Key College Sydney Grammar St Ives Preparatory School Kinross Wolaroi School Tangara School for Girls Korowal School Tara Anglican School for Girls Lakes Grammar - An Anglican School The King's School Macarthur Anglican School The King's School - Tudor House Macquarie Anglican Grammar School The Scots College Macquarie College The Scots College Brighton Macquarie Grammar School The Scots College Prep School Malek Fahd Islamic School Trinity Grammar Preparatory School Manning Valley Anglican College Trinity Grammar School Masada College Waverley College - Waterford Campus Medowie Christian School Wenona School Montgrove College Wollemi College Moriah College Broughton Anglican College Newcastle Grammar School Georges River Grammar Northholm Grammar School Macarthur Anglican School Nowra Anglican College Penrith Anglican College Orange Anglican Grammar School St Luke's Grammar School PAL Buddhist School St Luke's Grammar School - Bayview Campus Penrith Anglican College The Illawarra Grammar School Pittwater House Thomas Hassall Anglican College Reddam House - Bondi Campus

Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 9 of 17 Uncontrolled copy when printed Wollondilly Anglican College Reddam House - Woollahra Campus Bishop Druitt College Redeemer Baptist School Blue Hills College Rouse Hill Anglican College Byron Community Primary School Sapphire Coast Anglican College - Bega Campus Clarence Valley Anglican School - Grafton Scone Grammar School Emmanuel Anglican College Scots All Saints College Kempsey Adventist School Scots All Saints College - All Saints Campus Lindisfarne Anglican Grammar School SEDA College Lindisfarne Anglican Grammar School - Junior Shellharbour Anglican College Living School St Columba Anglican School Minimbah Aboriginal Primary School St Euphemia College Sathya Sai College St Luke's Grammar School The Armidale School St Maroun's College Tweed Valley Adventist College St Peter's Anglican College Border Christian College St Philip's Christian College - Cessnock Lutheran School Wagga Wagga St Philip's Christian College - Gosford Moama Anglican Grammar School St Philip's Christian College - Newcastle Saint Mary MacKillop College Albury St Philip's Christian College - Port Stephens Saint Mary Mackillop Colleges Tangara School for Girls St John's Lutheran Primary School The Anglican School Googong St Paul's Lutheran Primary School The Hills Grammar School The Scots School Albury The Illawarra Grammar School Trinity Anglican College, Albury The McDonald College Nowra Anglican College Thomas Hassall Anglican College Sapphire Coast Anglican College - Bega Unity Grammar College Shellharbour Anglican College William Clarke College St Peter's Anglican College Wollemi College Wollondilly Anglican College

Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 10 of 17 Uncontrolled copy when printed ATTACHMENT B

Risk Management Strategy Framework (From the Code of Practice – How to Manage Work Health & Safety Risks)

Communicate and Consult The objective of communication and consultation is to:  Improve people’s understanding of risk and the risk management process;  Ensure that the varied views of all stakeholders are considered; and  Ensure that all participants are aware of their roles and responsibilities.

Identify the Risk The identification of risks may assist in the minimisation of harm. Risk identification can be achieved through:  Workplace Inspections;  Incident/Accident Investigations;  Consultation;  Injury and Illness Records;  Monitoring;  Complaints; and  Observations.

Risk Assessment Process Step 1: Identify the hazards associated with the activity. Step 2: Assess the level of risk associated with the activity. Determine the level of risk by using the tables below and by considering planned activities in terms of: 1. Which students will be involved (number, age, maturity, experience, special needs) 2. What will students be doing (running, jumping, swimming) 3. What will students be using ? Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 11 of 17 Uncontrolled copy when printed 4. Where will students be (venue)? 5. Who will lead the activity (competence)

Table 1: Consequences Rating Criteria Insignificant No treatment required Minor Minor Injury requiring first aid treatment (e.g. minor cuts, bruises, bumps) Moderate Injury requiring medical treatment or lost time Major Serious injury requiring specialist medical treatment or hospitalisation Critical Loss of life, permanent disability or multiple serious injuries

Table 2: Likelihood Rating Criteria Rare Will only occur in exceptional circumstances Unlikely Not likely to occur in the foreseeable future Possible May occur in the foreseeable future Likely Likely to occur in most circumstances Almost Certain Almost certain to occur in most circumstances

The Matrix below will help you to determine what priority you should give to controlling risks.

Likelihood Consequence Almost Certain Likely Possible Unlikely Rare

Critical High High High Medium Medium

Major High High Medium Medium Low

Moderate High Medium Medium Low Low

Minor Medium Medium Low Low Low

Insignificant Medium Low Low Low Low

Remember to take into consideration differences including age, skill level, experience, training and physical capabilities when assessing risks.

Refer to Attachment C – Risk Assessment Template. This includes the following i) CIS Risk Assessment Hazard Checklist ii) CIS Risk Assessment – Student Event/Activity iii) Risk Assessment Summary

Convenors complete the Risk Assessment Template for their sport including i) and ii) above. These will be loaded on the website.

Control Risks In identifying risk control measures the most effective form of control measure is to eliminate the risk. Ask the question – “Do I really need to do this?”

If elimination is not reasonably practicable you need to identify effective measures to reduce the risk by utilising The Hierarchy of Control for treating risks. The Hierarchy of Control is illustrated below:

Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 12 of 17 Uncontrolled copy when printed Step 3: Control the Risk Once the risk rating has been determined you need to ascertain what sort of action is required and its priority. An activity with a higher risk rating is of greater priority. When deciding how to reduce risk it is important to do so in accordance with the Hierarchy of Control, outlined below. This stipulates the best methods for controlling risks.

It is important to remember that within the Hierarchy of Control the processes become less effective as you move down from level one to level three.

When identifying control measures check that you are not creating another hazard by the controls that you are intending to use.

Monitor and Review Ongoing review is essential to ensure that the management plan remains relevant. In addition to regular reviews, procedures should also be reviewed when things change, such as:  When a new activity is introduced;  When a new project is commenced;  When a change to work systems is introduced;  When a change to equipment, tools, machinery, or their location or the way they are used is introduced;  When new people with different skill levels are introduced; and  If the results of consultation indicate that a review is necessary.

Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 13 of 17 Uncontrolled copy when printed ATTACHMENT C – RISK ASSESSMENT TEMPLATE NSWCIS - RISK ASSESSMENT HAZARD CHECKLIST

Event Assessment Date Assessed By Approved By

Locations Activities

1.0 INDOOR HAZARDS 5 HAZARDS ON HILLS AND MOUNTAINS 1.1 Inappropriate lighting 5.1 Slips & trips on grass, mud, rock 1.2 Temperature 5.2 River crossings 1.3 Insufficient or unsuitable space 5.3 Remote locations 1.4 Untidiness – causing trip / fire hazard 5.4 Difficult communication – weather / distance 1.5 Stairs – dark / steep / no handrail 5.5 Falling debris 1.6 Lack of fire escapes / extinguishers / procedures 5.6 Extra work imposed by terrain type / angle 1.7 Slip / trip / fall hazards 5.7 Lack of shelter 1.8 Inadequate ventilation 5.8 Separation of group members 1.9 Inhalation of dust 5.9 Getting lost 1.10 Poor surfaces for activities – slips / trips / impact 5.10 Falls from height 1.11 Electrical hazards 5.11 Extremes of weather

2.0 SPORTING ACTIVITY HAZARDS 6 PEOPLE & ORGANISATIONAL HAZARDS 2.1 Uneven playing surface 6.1 Lack of information, training or instruction 2.2 Playing surface too hard or soft 6.2 Poor activity planning or preparation 2.3 Hard or sharp objects on pitch 6.3 Poor activity delivery or organisation 2.4 Sliding on Astroturf or similar surface 6.4 Ignorance of rules and / or procedures 2.5 Collisions / Conflict with surrounding objects or 6.5 Unsafe behaviour or attitude 2.6 Impact from sports equipment - Ball or Clubs 6.6 Lack of appropriate first aid equipment and 2.7 Contact sport injury 6.7 Medical conditions of participants 2.8 Personal injury – fracture / sprains / cuts 6.8 Poor safety control from group leaders 6.9 Poor safety awareness from participants 3 HAZARDS ON COASTS & COASTAL WATERS 6.10 Lack of cooperation within group 3.1 Falls from cliffs, piers, sea walls 6.11 Differing skill levels within group 3.2 Struck by falling objects from cliff 6.12 Low level of physical fitness / strength 3.3 Slips & falls on slopes / loose surfaces 6.13 Aggression between participants 3.4 Quick sand & mud 6.14 Aggression from crowd / public 3.5 Access problems due to steep angle of beach slope 6.15 Contact between participants increasing risk 3.6 Collisions between water users 3.7 Swept away by wave surges 7.0 EQUIPMENT AND OTHER HAZARDS 3.8 Being washed against rocks / piers 7.1 Crash handling 3.9 Low water temperatures 7.2 Transport to and from your activity 3.10 Communication problems from waves / swell / 7.3 Food poisoning 3.11 Struck by objects in water 7.4 Hazardous substances 3.12 Stranded by tides 7.5 Equipment with moving / hot parts 3.13 Swept away by currents 7.6 Heavy equipment 3.14 Rip tides 7.7 Electrical hazards from equipment 3.15 Longshore drift 7.8 Noise from equipment 3.16 Conflicts between beach users 7.9 Risk of trapping body / clothing in equipment 7.10 Inadequate environment for equipment operation 4 HAZARDS ON STILL/ MOVING WATER 7.11 Inadequate protective equipment 4.1 Getting swept away from equipment or people 7.12 Equipment in unsuitable condition 4.2 Collision with rocks in and to sides of rivers 4.3 Striking / trapping by submerged obstacles 8 OTHER HAZARDS SPECIFIC TO YOUR ACTIVITY 4.4 Being dragged down by undertow 8.1 Sunsense & Dehydration 4.5 Restricted or impossible access to / from water 8.2 Lightening 4.6 Access problems – rescue / getting kit into water 4.7 Falls from drops in level at weirs / waterfalls 4.8 Getting out of depth 4.9 Low water temperature 4.10 Separation from other people 4.11 Slips / trips on steep banks or uneven surfaces 4.12 Difficult communications 4.13 Remote locations Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 14 of 17 Uncontrolled copy when printed ATTACHMENT 1 RISK Assessment Template CIS RISK ASSESSMENT – STUDENT EVENT / ACTIVITY

Event / Activity Number of persons involved Nature of Activity Frequency of Activity: Yearly

Assessed By Date

Hazard Score Control Measures Who By When Residual Hazard Ref. Low/Medium/High Risk

Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 15 of 17 Uncontrolled copy when printed General Hazards & Control Measures

Risk Grouping General Hazard or Incident Control Measure General Emergency Incident Emergency incident Alert group of imminent danger and/ or emergency Response Entrapment/ Confusion during Staff and students to follow instructions from Venue staff re evacuation procedures evacuation or lockdown Staff to ensure access to or availability of First Aid supplies Natural disaster Staff trained in CPR Act of Terrorism Staff to provide instruction and supervision Fire Avoid confrontation and retreat to a safe area Bomb threat Remain Calm Violence Access to phone/ mobile to contact assistance General Child Protection Abduction Supervision and instruction to students; Incident Response Lost/ Separated from group Adequate staff/student ratio. Violence/ Harm Students instructed not to leave venue boundaries Stranger Danger Account for students for the duration of the activity Abuse Avoid confrontation and retreat to a safe area Buddy system when using bathroom and venue facilities Student Medical Response Allergies Details of all student medical conditions is available to staff Trips, slips, falls, burns Staff are trained in CPR Sharp implements or objects Access to First Aid facilities and emergency services Extreme weather conditions Staff Supervision and instruction Dust, fumes or noise Situational awareness Existing medical condition Brief group on environmental conditions and appropriate clothing/ equipment requirements. Special needs Behaviour management as per CIS Code of Conduct Physical exertion Behaviour

Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 16 of 17 Uncontrolled copy when printed NSWCIS Risk Assessment

Date: Sport: Level Representative - NSWCIS Championships Competition: Year level/s

Organisers to check the following: General YES N/A Permission has been obtained from parents/guardians for all students participating

Adequate teachers are attending providing appropriate levels of supervision for competitors

and spectators. Parents have been notified of location of venue, transport arrangements and time involved First Aid Kit Available Water is available for students at the venue Ice is available Students have been advised of personal sun protection requirements A Risk Assessment has been completed

Participants and Officials YES N/A Students are well informed of safety rules applying to their event /activity Officials are aware of their responsibilities Equipment / Grounds YES N/A Grounds have been checked Equipment has been checked Environmental YES N/A Weather conditions appropriate for the safe conduct of the event

Title Endorsed Revision Status Planned Review Page CIS Risk Management Policy & Strategy Oct 2018 Updated October 2020 Oct 2022 17 of 17 Uncontrolled copy when printed