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EAST AYRSHIRE COUNCIL COLLECTIONS DEVELOPMENT POLICY (Museums and Galleries)

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EAST AYRSHIRE COUNCIL COLLECTIONS DEVELOPMENT POLICY (Museums and Galleries) EAST AYRSHIRE COUNCIL CABINET – 6 FEBRUARY 2013 EAST AYRSHIRE COUNCIL COLLECTIONS DEVELOPMENT POLICY (Museums and Galleries) Report by the Depute Chief Executive/ Executive Director of Neighbourhood Services 1. PURPOSE OF REPORT 1.1 To recommend the adoption of the ‘Collections Development Policy 2013- 2018’ relating to East Ayrshire Council’s museums and galleries collections. 2. BACKGROUND 2.1 A Collections Development Policy (formerly known as an Acquisitions and Disposal Policy) outlines the criteria, guidelines and legal considerations for acquisition to, and disposal from, museum and gallery collections. It also summarises the main collections areas held by East Ayrshire Council, refers to key objects and sub-collections, and outlines the priorities for future collecting. 2.2 East Ayrshire Council’s museums are currently accredited under the Arts Council England (ACE) ‘Accreditation’ standards scheme. This is the industry standard for museums and galleries in the UK. In Scotland this scheme is administered by Museums Galleries Scotland. East Ayrshire Council’s museums are currently undergoing review for the latest stage of Accreditation. A key part of the collections management strand of the Accreditation scheme is to have a Collections Development Policy. Without a Collections Development Policy which has been adopted by the Council Accredited status will not be achieved. 3. CONSIDERATIONS 3.1 The museum venues currently accredited are the Dick Institute, Kilmarnock; Dean Castle, Kilmarnock; Burns House Museum, Mauchline; The Baird Institute, Cumnock; and Doon Valley Museum, Dalmellington. 3.2 The previous ‘Acquisition and Disposal Policy 2007-2012’ requires updating and approval. The new Collections Development Policy 2013-18 has been revised to take into account differences in required standards in the following areas: o trade in endangered species o looted items o human remains o Treasure Trove o Reason and process of disposal of collections o Commitment that any disposal will not be taken on purely financial grounds 3.3 A comprehensive overview of collections held by East Ayrshire Council can be found on the web-resource www.futuremuseum.com 3.4 Being an accredited museum shows other accredited museums and institutions that the museum meets industry standards in terms of management, visitor services, and collections management. This means that East Ayrshire Council’s museums are eligible for certain streams of funding, to apply for schemes such as Recognition of significant collections, and loans from national and international institutions. Failure to be given continued Accredited status would have serious implications for the reputation and operation of the museums affected. 4. FINANCIAL IMPLICATIONS 4.1 None 5. LEGAL AUTHORITY/ IMPLICATIONS 5.1 None 6. POLICY IMPLICATIONS 6.1 The Collection Development Policy is an updated version of the Acquisitions and Disposal Policy. 7. COMMUNITY PLANNING IMPLICATIONS 7.1 None 8. RISK MANAGEMENT IMPLICATIONS 8.1 The policy outlines the standard of control that is required over the collections and provides a framework for collection, acquisition and disposal, the policy assists in addressing the risks associated with museum management and will ensure that the current accredited standard continues. 9. CONCLUSIONS 9.1 The Collections Development Policy is an important document that affirms the Councils continued commitment to meet the national ‘Accreditation’ standards issued by Arts Council England and administered in Scotland by the Museums Galleries Scotland. The policy drives our collection management strategies and allows museums to work with other museums and access funding and support in the sector. 9.2 It should be noted that he Collections Development Policy will underpin any agreement between the Council and the new Leisure Culture and Community Trust relating to the future management of museums and museum collections. 10. RECOMMENDATIONS 10.1 Members are asked to: i) Adopt the Collections Development Policy ii) Otherwise note the content of the report. Elizabeth Morton Depute Chief Executive / Executive Director of Neighbourhood Services 30th January 2013 EM/JAG LIST OF BACKGROUND PAPERS 1. East Ayrshire Council Collections Development Policy (2013-2018) IMPLEMENTATION OFFICER Anyone wishing further information please contact: Adam Geary, Cultural and Countryside Services Manager. Telephone: 01563 578151 OR email: [email protected] East Ayrshire Council Collections Development Policy 2013 – 2018 East Ayrshire Council Collections Development Policy 2013-2018 EAST AYRSHIRE COUNCIL COLLECTIONS DEVELOPMENT POLICY (formerly Acquisitions and Disposal Policy) Contents Definitions p.3 Acquisitions 1.0 Introduction p.4 2.0 General Rules for Collecting p.4-6 3.0 Acquisitions Procedures p.7-8 4.0 Collecting Areas and Subjects p.9-13 4.5 Details of Principal Subject Collections p.14-43 4.5.1 Archaeology 4.5.2 Archives 4.5.3 Coins and Medals 4.5.4 Costume and Textiles 4.5.5 Culture 4.5.6 Decorative and Applied Art 4.5.7 Domestic Life 4.5.8 Fine Art 4.5.9 Health 4.5.10 History of Science 4.5.11 Industry / Commerce 4.5.12 Maritime 4.5.13 Natural Sciences 4.5.14 Photography 4.5.15 Society 4.5.16 Sport and Leisure 4.5.17 Transport 4.5.18 Warfare and Defence 4.5.19 Weapons and Accessories 4.5.20 World Culture Disposal 5.0 Introduction p. 44 6.0 General Principle p. 44 7.0 Disposal Preliminaries p. 44 8.0 Motivation for disposal and method of disposal p. 45 9.0 The disposal decision-making process p. 45 10.0 Responsibility for disposal decision-making p. 45 11.0 Use of proceeds for sale p. 46 12.0 Disposal by gift or sale p. 46 13.0 Disposal by exchange p. 46-47 14.0 Documenting disposal p. 47 East Ayrshire Council Collections Development Policy 2013-2018 DEFINITIONS 1 The ‘Collections Development Policy’ is the standard term for what was previously known as the ‘Acquisitions and Disposal Policy’. This change was brought about as part of the review of the Arts Council England (formerly Museums Libraries and Archives Council) ‘Accreditation’ scheme for museums and galleries in the UK during 2010/11. 2 The ‘Museum’ is defined as those premises, staff and collections of original material which may from time to time be under the control of the Curator. At the time of adoption of this policy, this principally encompasses the Dick Institute and Dean Castle, Kilmarnock; the Baird Institute, Cumnock; the Burns House Museum, Mauchline; the Doon Valley Museum, Dalmellington, the National Burns Memorial , Mauchline; and the museum within Kilmaurs library, although certain items normally held in other premises are also part of the Collections. The term ‘Museum’ is used in a functional sense, and may at all times be taken to subsume the terms ‘Gallery’, ‘Art Gallery’, ‘Heritage Centre’ or otherwise as appropriate. 3 ‘Collections’ are defined as any items or associated information in the care of East Ayrshire Council museums, whether entered in the accession registers of the Museum, entry forms, whether as donation, purchase or loan, and any item recorded as a donation, purchase or loan in the Minutes of any local authority antecedent to East Ayrshire Council, together with any item not entered in the accession registers, but was in the possession of the Museum at 1 April 1996, or which was donated or purchased with the intention that it should become part of the Collections. In certain circumstances, historically significant items owned by the Council but not accessioned into the Museum e.g. civic regalia may also be classed as Collections. 4 A ‘Museum Specimen’ is defined as any individual item from the Collections. 5 A ‘Curator’ is defined as being the senior professional officer responsible to the Council for the operation of the Museum according to proper professional standards. The Curator will have relevant qualifications and/or substantial relevant experience as may be determined to be acceptable by Arts Council England with respect to the Accreditation scheme. East Ayrshire Council Collections Development Policy 2013-2018 ACQUISITIONS 1.0 Introduction 1.1 This is a policy statement regulating the acquisition of items for the Collections of East Ayrshire Council. The adoption and implementation of such a policy by East Ayrshire Council is a key requirement of the Arts Council England (formerly the Museums, Libraries and Archives Council) ‘Accreditation’ scheme for museum and galleries standards, managed in Scotland by Museums Galleries Scotland. 1.2 This represents the aims and plans of the Council at the time of its adoption in 2013, and as such will be subject to revision as Council services and relevant legislation develops. The Collections Development Policy will be published and reviewed from time to time, at least once every five years, and a revised statement brought before the Council for its agreement. The Policy is due for review in 2018 or sooner. Museums Galleries Scotland will be notified of any changes to the Collections Development Policy and the implications of such changes for the future of existing collections. 1.3 This Policy Statement supersedes all previous and existing practices and policies, formal or informal, relating to the acquisition of items for the Collections of East Ayrshire Council (hereinafter called the “Museum”). 2.0 General Rules for Collecting 2.1 The Museum recognises its responsibility, in acquiring additions to its collections, to ensure that care of collections, documentation arrangements and use of the collections will meet the
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