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Udupi Nirmithi Kendra REQUEST FOR PROPOSAL FOR SELECTION OF A DEVELOPER FOR DEVELOPMENT OF LUXURY RESORT AND OTHER TOURISM FACILITIES AT MANAPALLA LAKE, UDUPI DISTRICT VOLUME I Dated 4th September, 2015 UDUPI NIRMITHI KENDRA Deputy Commissioner Office 'A' Block, 1st Floor, Rajathadri Complex, Manipal, Udupi- 576104, Phone: +91 820-2527-600/900 Fax: +91 820-2527-600, E-mail: [email protected] Selection of a Developer for Development of Luxury Resort and other Tourism Facilities at Manapalla Lake, Udupi District Instruction to Bidders Request for Proposal-Volume I Request for Proposal Document Contents Volume I Instructions to Bidders (ITB) Volume II Draft Project Development and Management Agreement Volume III Project Information Memorandum Udupi Nirmithi Kendra Page 1 Selection of a Developer for Development of Luxury Resort and other Tourism Facilities at Manapalla Lake, Udupi District Instruction to Bidders Request for Proposal-Volume I TABLE OF CONTENTS 1. INTRODUCTION .............................................................................................................................. 7 1.1. BACKGROUND ............................................................................................................................. 7 1.2. BRIEF DESCRIPTION OF BIDDING PROCESS ................................................................................. 8 1.3. SCHEDULE OF BIDDING PROCESS .............................................................................................. 12 2. TERMS OF BIDDING .................................................................................................................... 13 2.1. GENERAL TERMS OF BIDDING ................................................................................................... 13 2.2. COST OF BIDDING ...................................................................................................................... 17 2.3. SITE VISIT AND VERIFICATION OF INFORMATION ...................................................................... 17 2.4. VERIFICATION AND DISQUALIFICATION ................................................................................... 18 2.5. CONTENTS OF THE RFP ............................................................................................................. 19 2.6. CLARIFICATIONS ....................................................................................................................... 19 2.7. AMENDMENT OF RFP ................................................................................................................ 20 2.8. FORMAT AND SIGNING OF BID .................................................................................................. 20 2.9. SUBMISSION OF BID .................................................................................................................. 21 2.10. BID DUE DATE .......................................................................................................................... 22 2.11. LATE BIDS ................................................................................................................................. 22 2.12. CONTENTS OF THE FINANCIAL BID ........................................................................................... 22 2.13. MODIFICATIONS/ SUBSTITUTION/ WITHDRAWAL OF BIDS ....................................................... 23 2.14. REJECTION OF BIDS ................................................................................................................... 23 2.15. VALIDITY OF BIDS ..................................................................................................................... 23 2.16. CONFIDENTIALITY ..................................................................................................................... 23 2.17. CORRESPONDENCE WITH THE BIDDER ...................................................................................... 23 2.18. BID SECURITY ........................................................................................................................... 24 3. EVALUATION OF BIDS ................................................................................................................ 26 3.1. OPENING AND EVALUATION OF BIDS........................................................................................ 26 3.2. TESTS OF RESPONSIVENESS ....................................................................................................... 26 3.3. EVALUATION OF ELIGIBILITY CRITERIA ................................................................................... 27 3.4. EVALUATION OF TECHNICAL BID ............................................................................................. 28 3.5. EVALUATION OF FINANCIAL BID .............................................................................................. 31 3.6. CONTACTS DURING BID EVALUATION ...................................................................................... 32 3.7. PERFORMANCE SECURITY ......................................................................................................... 32 4. FRAUD AND CORRUPT PRACTICES ....................................................................................... 33 5. PRE-BID MEETING ....................................................................................................................... 35 6. MISCELLANEOUS ......................................................................................................................... 36 Udupi Nirmithi Kendra Page 2 Selection of a Developer for Development of Luxury Resort and other Tourism Facilities at Manapalla Lake, Udupi District Instruction to Bidders Request for Proposal-Volume I APPENDICES A. APPENDIX I - LETTER OF BID .................................................................................................. 37 B. APPENDIX II - DETAILS OF BIDDER ....................................................................................... 41 C. APPENDIX III - TECHNICAL CAPACITY OF THE BIDDER .............................................. 42 D. APPENDIX IV - FINANCIAL CAPACITY OF THE BIDDER ................................................. 44 E. APPENDIX V - STATEMENT OF LEGAL CAPACITY ........................................................... 47 F. APPENDIX VI – POWER OF ATTORNEY FOR SIGNING OF BID ...................................... 48 H. APPENDIX VII – POWER OF ATTORNEY FOR LEAD MEMBER OF CONSORTIUM ... 50 I. APPENDIX VIII – JOINT BIDDING AGREEMENT ................................................................. 52 J. APPENDIX IX- FORMAT FOR FINANCIAL BID..................................................................... 57 K. APPENDIX-X- BANK GUARANTEE FOR BID SECURITY ................................................... 59 L. APPENDIX XI - TECHNICAL BID FORMAT ........................................................................... 62 Udupi Nirmithi Kendra Page 3 Selection of a Developer for Development of Luxury Resort and other Tourism Facilities at Manapalla Lake, Udupi District Instruction to Bidders Request for Proposal-Volume I Glossary Annual Fee As defined in Clause 1.2.7 Authority As defined in Clause 1.1.1 Bank Guarantee As defined in Clause 1.2.4 Bid(s) As defined in the Disclaimer Bidders As defined in Clause 1.2.1 Bidding Documents As defined in Clause 1.1.6 Bidding Process As defined in Clause 1.2.1 Bid Due Date As defined in Clause 1.2.2 Bid Security As defined in Clause 1.2.4 Bid Validity Period As defined in Clause 2.15 Consortium As defined in Clause 2.1.1 Conflict of Interest As defined in Clause 2.1.10 Developer As defined in Clause 1.1.2 DBFOT As defined in Clause 1.1.1 Financial Capacity As defined in Clause 3.3.2 B Government Government of Karnataka Highest Bidder As defined in Clause 1.2.7 Instruction to Bidders (ITB) As defined in Clause 1.1.5 Project Development and Management As defined in Clause 1.1.2 Agreement Right As defined in Clause 1.1.4 Member Member of a Consortium Technical Capacity As defined in Clause 3.3.2.A Tie Bidders As defined in Clause 3.5.3 The words and expressions beginning with capital letters and defined in this document shall, unless the context otherwise requires, have the meaning ascribed thereto herein, shall, unless the context otherwise requires, have the meaning ascribed thereto therein. Udupi Nirmithi Kendra Page 4 Selection of a Developer for Development of Luxury Resort and other Tourism Facilities at Manapalla Lake, Udupi District Instruction to Bidders Request for Proposal-Volume I DISCLAIMER The information contained in this Request for Proposal document (the “RFP”) or subsequently provided to Bidder(s), whether verbally or in documentary or any other form by or on behalf of the Authority or any of their employees or advisors, is provided to Bidder(s) on the terms and conditions set out in this RFP and such other terms and conditions subject to which such information is provided. This RFP is not an agreement and is neither an offer nor invitation by the Authority to the prospective Bidders or any other person. The purpose of this RFP is to provide interested parties with information that may be useful to them in preparing their proposal pursuant to this RFP (the "Bid"). This RFP includes statements, which reflect various assumptions and assessments arrived at by the Authority in relation to the Project. Such assumptions, assessments and statements do not purport to contain all the information that each Bidder may require. This RFP may not be appropriate for all persons,
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