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Return to Work Manufacturing Playbook Working Together to Remain Safe and Healthy at Work

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Return to Work Manufacturing Playbook Working Together to Remain Safe and Healthy at Work RETURN TO WORK MANUFACTURING PLAYBOOK WORKING TOGETHER TO REMAIN SAFE AND HEALTHY AT WORK 06.18.2020 V6 1 A NOTE TO ALL READERS The health and safety of all who enter our workplace is our number one priority. The information contained in the Return To Work Playbook represents Ford’s current practices regarding the recommended operation of its manufacturing and other facilities, where and when permitted by law, during this time of the unprecedented COVID-19 pandemic. Unless noted as a global policy, practices / protocols may vary by region, by location. Ford is providing a copy of its current Manufacturing Playbook to ensure that suppliers, business partners, and third parties are aware of Ford’s health and safety practices when onsite at Ford facilities or interacting with Ford personnel. The Playbook was developed specifically for Ford and is subject to change over time as expert recommendations, regulatory guidance, and industry practices mature. Please Note: This playbook does not constitute legal advice, and you should not rely on the Playbook as best practices for your own workplace. This Playbook is to be used as a Corporate and Recommended Practice Guideline and aligns with the Centers for Disease Control, Department of Health and Human Services pursuant to the Occupational Safety and Health Act, and World Health Organization recommendations to the greatest extent possible. This is a working document and will be updated to reflect changes in directives and introduce new recommended practices as they become available. It is intended to support the Return to Work Facility Team and to provide information and instruction for all who enter Ford facilities to keep themselves and others safe. The Return To Work Playbook provides general recommendations for use in all Ford facilities. Because there may be circumstances unique to a location, there may be some cases in which a Ford facility must adapt the recommendations of the Playbook to address that facility’s specific requirements. Such exceptions must be authorized by senior leadership. Additionally, all facilities must comply with all applicable laws, meaning that if there is a conflict between the recommendations in the Return To Work Playbook and the applicable law, the facility must follow the applicable law. 06.18.2020 V6 2 Created by Ford Motor Company MESSAGE FROM LEADERSHIP Plant and Building Managers and other Business Leaders, It is our hope that you and your families are all doing well. While we prepare our facilities for a safe return to work, we want to extend our deepest thoughts and prayers to those who have been impacted by the pandemic in our workplaces and in our communities. The purpose of this message is to share with you the steps that have been taken and the steps that we will take together to stop the spread of COVID-19. As we continue to evolve to a new normal, you should know that the changes we are implementing are the result of hours of collaboration and discussions with our Union Partners, Human Resources, Manufacturing Operations, Corporate Medical and Safety, Ford Land, Labor Affairs, Purchasing, and many other groups. We want to thank the organizations who have worked collaboratively to create a “Playbook” which provides an awareness of new health and wellbeing protocols, readiness for our workforce and steps to ensure that our facilities are ready to begin operations. The Return To Work Playbook is not a one-size-fits-all approach; however, it is based upon the guidance provided by the Centers for Disease Control and Prevention (CDC), Department of Health and Human Services pursuant to the Occupational Safety and Health Act (OSHA), and the World Health Organization (WHO) THIS RETURN TO WORK PLAYBOOK COVERS SUCH TOPICS AS: • Cleaning and disinfecting of workstations • Cleaning and disinfecting of common areas outside of workstations • Guidelines supporting methods for and increased frequency of hand washing • Placement strategy for hand sanitizer stations • Guidelines for temperature scanning prior to entering facilities • Guidelines and recommendations for social distancing inside and outside of workstations • Guidelines for appropriate use and application of Personal Protective Equipment • Daily and continued cleaning Our hearts go out to everyone who has been impacted by COVID-19. During this challenging time, I encourage the members of our Ford Family and their families to continue their efforts at work and home to control the spread of COVID-19 through an increased frequency of hand washing and social distancing. I am inspired daily by your innovations and ask that you continue working together to become the world’s most trusted company, it is critical we ensure the health and safety of our team members around the world – the epitome of putting people first. Please take care of yourselves and your families and together we will get through this. Stay safe, Gary Johnson Chief Manufacturing & Labor Affairs Officer Ford Motor Company 06.18.2020 V6 3 Created by Ford Motor Company OUR TRUTHS “THE REASON WE SHINE IN TOUGH TIMES IS THAT OUR VALUES GUIDE US AND INSPIRE US TO DO THE RIGHT THING.” – BILL FORD PUT PEOPLE FIRST Self-certify each day and stay home if you or someone in your household isn’t feeling well. Protect our employees, customers, partners, and communities. DO THE RIGHT THING Be accountable to and trust in one another to contribute to a safe working environment: wash your hands, wear PPE, practice social distancing and cooperate with cleaning protocols. BE CURIOUS Question and share new ways of working. Be innovative and agile, turning our current situation into an opportunity for learning and growth. CREATE TOMORROW Embrace the changes we need to run our business today AND look ahead to build our future together. BUILT FORD TOUGH Reflect on how we’ve overcome challenges in the past and be inspired by the courage and optimism of our teams working to overcome obstacles. PLAY TO WIN Meet our business challenges head on by being relentless in creating value for our customers and optimizing our fitness. ONE FORD Rely on and care for our Ford family. Practice empathy, respect and openness. We will get through this together. 06.18.2020 V6 4 Created by Ford Motor Company COVID19 – RETURN TO WORKPLACE GUIDE Your Health in Mind Social Distancing Breaks and Meals Your health is our top priority as we Workstations and office areas continue Cafeterias are closed, but minimarts are prepare to return to our workplaces. to be evaluated to ensure six feet of open. Microwaves and appliances are Following guidance from global health social distancing. available for use. experts, we’ve developed several Employees are resources including a care kit, training, required to clean processes and communications. 6 FEET microwave before and after each use. What We’ve Done Workstation To ensure you return to a safe work and Office Cleaning environment, we’ve implemented the following: Personal In manufacturing areas, workstations • Cleaned and disinfected all Protective Equipment will be cleaned daily prior to each shift. workstations and accessible offices A cleaning/disinfectant will be provided. • Cleaned and disinfected all common Those areas include: areas – including break and lunch areas, Face Masks • Shared office spaces team rooms, entrances, locker rooms, Everyone is required to • Production areas restrooms and more wear a Ford-provided • Production team rooms • Instituted daily and weekly cleaning face mask in- and outside In office buildings, desks protocols. Process coaches to utilize a of buildings at all times. daily checklist in manufacturing locations will be cleaned weekly provided they • Established hand sanitizer stations in are free from clutter. Common areas areas where soap and water are not nearby Face Shields will be cleaned daily. • Implemented social distancing actions In some instances, • Developed training content in the form face shields may be Symptoms at Work of a COVID-19 playbook, job aids, videos required to supplement If you experience symptoms at work: and single-point lessons social distancing. • Designed measures to control the flow • Maintain a six-foot distance from others of people entering and exiting facilities • For severe symptoms, follow emergency • Designed distancing measures in Closure of medical process; otherwise, notify your placement of workstations Common Areas supervisor or human resources • Designated work entrance, parking area, • Report to medical if available on-site. Go home, contact your healthcare provider work area and restrooms established Small meeting rooms, on-site fitness • Report confirmed cases onCoronavirus centers and physiotherapy areas are Reporting site Self-Certify Survey closed until further notice. Other common areas may be closed on What You Can Do a building-by-building basis. If you have symptoms, To ensure the health and safety of all, do not come to work. we need to start working differently All employees will complete and we must work together. Make the a COVID-19 Daily Survey and Handwashing/Sanitizing commitment to: use the survey confirmation Regular handwashing is one of the best to gain entry into Ford facilities. • Read and understand all communications ways to prevent the spread of germs. • Self-certify your health daily • Follow the processes and guidelines Temperature Scanning for social distancing CDC recommends • Participate in cleaning and disinfecting washing hands often Upon entering the building, your work areas with soap and water all employees will receive a • Practice proper handwashing for 20 seconds non-contact temperature and sanitizing scan. If your temperature • Cough and sneeze into tissues scan is above normal, you In high traffic areas where or your elbow will be asked to return employees will not have • Ask questions and focus on your health home and follow provided access to soap and water, and the health of your co-workers instructions before hand sanitizer stations • If you experience any symptoms, returning to work.
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