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North Island College Board of Governors Regular Meeting to Be Held at Third Course Bistro, Campbell River Campus Thursday, September 26, 2019 @ 1:00 Pm

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North Island College Board of Governors Regular Meeting to Be Held at Third Course Bistro, Campbell River Campus Thursday, September 26, 2019 @ 1:00 Pm NORTH ISLAND COLLEGE BOARD OF GOVERNORS REGULAR MEETING TO BE HELD AT THIRD COURSE BISTRO, CAMPBELL RIVER CAMPUS THURSDAY, SEPTEMBER 26, 2019 @ 1:00 PM AGENDA Topic Attachment Action Time 1. CALL TO ORDER 1.1 Acknowledgement of First Nations Traditional Territory 1.2 Welcome Board of Governors New Members – Arlo McCubbin, Valery Puetz, Patricia Trasolini 1.3 Oath of Appointment (All Board Members) (To sign) 1.4 Election of Chair (J. Bowman will be presiding officer) 1.5 Election of Vice Chair 1.6 Board Committee Appointments 1.7 Adoption of Agenda To adopt (15 mins) 2. CONSENT AGENDA 2.1 Minutes of the Regular Meeting of June 13, 2019 To approve 2.2 Executive Committee Report Information 2.3 Governance and Human Resources Committee Report Information 2.4 College Highlights Report Information 2.5 Correspondence and Information (Agenda item #5) Information (2 mins) 3. BOARD BUSINESS 3.1 Board Objectives and Workplan, 2019/20 To discuss (5 mins) 3.2 2019 Board Evaluation Results Summary 3.3 Debrief of the Joint Meeting with Education Council and To discuss (5 mins) Aboriginal Education Council of June 14, 2019 3.4 Proposed Board Meetings Structure To discuss 3.5 Draft Board Retreat Agenda October 24-25, 2019 To discuss (10 mins) 3.6 Roundtable Board Member Reports Information (20 mins) 4. REPORTS ON STRATEGIC ACTIVITIES 4.1 President 4.1.1 President’s Report, September 2019 Information (10 mins) 4.1.2 College Plan20-25 Process Update Information (5 mins) 4.2 Vice President, Finance and Facilities 4.2.1 Financial Information Act Report To approve (5 mins) 4.2.2 First Quarter Financial Statements 2019/20 Information (5 mins) 4.2.3 NIC 5-Year Capital Plan Priorities To approve (10 mins) 4.3 Executive Vice President, Academic 4.3.1 Fall 2019 Stable Credit Enrolment Report Information (5 mins) 4.4 Vice President, Strategic Initiatives 4.4.1 Strategic Initiatives Division /NIC Foundation Report Information (5 mins) 4.5 Chair, Education Council 4.5.1 Education Council Report Information (2 mins) 5. INFORMATION (attachments) 5.1 Board of Governors Calendar of Events 2019/20 5.2 Election Timeline Fall 2019 5.3 AEST Letter and Order-in-Council – A. McCubbin, V. Puetz, P. Trasolini’s appointments; B. Minaker, R. Hunt’s reappointments 5.4 President’s Newsletter, August 2019 5.5 President’s Awards for Academic Excellence, June 2019 5.6 AEST Letters of Appreciation to R. Grant and D. Lamb 5.7 BC Colleges Presidents Report: TTBC Awareness 5.8 PSEA letter re collective bargaining, July 2019 5.9 Ministers letter to PSI Board Chairs re Childcare Funding 5.10 AEST letter to PSI Presidents re Sexual Violence and Misconduct Awareness Campaign 5.11 AEST Indigenous Board Member Gathering Agenda, September 20, 2019 6. NEXT MEETING DATES -Annual Retreat, October 24-25, Comox Valley Region - Regular meeting – Thursday, November 28, Comox Valley Campus 7. ADJOURNMENT 3:00 pm (R 1.3) North Island College Board of Governors Oath of Appointment The following Oath of Office is to be sworn, signed and dated before the Board at the commencement of all members’ first meeting with the Board. The Ministry suggests that either the Board Chair, or, if an institution prefers, a Commissioner of Oaths would be appropriate administrators of the Oath. I, , sincerely promise and affirm that I will truly, faithfully and impartially, to the best of my ability, execute the duties and responsibilities of my position as a Member of the Board of North Island College. I have read and agree to abide by the Code of Conduct Policy and the Conflict of Interest Bylaw of the Institution. ________________________________ (Signature) ________________________________ Date (R 2.1) MINUTES OF THE REGULAR MEETING OF THE NORTH ISLAND COLLEGE BOARD OF GOVERNORS JUNE 13, 2019 Draft June 20, 2019 Page 1 _____________________________________________________________________________________________________________________ MINUTES OF THE REGULAR MEETING OF THE NORTH ISLAND COLLEGE BOARD OF GOVERNORS HELD IN KOMOUX HALL BOARDROOM, COMOX VALLEY CAMPUS THURSDAY, JUNE 13, 2019 BOARD MEMBERS PRESENT J. Atherton, Community Member, Comox Valley Region J. Bowman, President M. Erickson, Faculty Representative R. Everson, Community Member, Comox Valley Region R. Grant, Community Member, Campbell River Region B. Harsell, Chair, Education Council D. Hoogland, Support Staff Representative R. Hunt, Community Member, Mount Waddington Region D. Lamb, Community Member, Campbell River Region B. Minaker, Community Member, Comox Valley Region E. Mosley, Community Member, Port Alberni Region, Vice Chair J. Murphy, Community Member, Comox Valley Region, Chair BOARD MEMBERS ABSENT N. Chaudhary, Student Representative V. Jain, Student Representative ALSO PRESENT T. Bellavia, Associate Vice President, Access and Regions L. Domae, Executive Vice President, Academics and COO C. Fowler, Vice President, Finance and Facilities R. Heidt, Vice President, Strategic Initiatives R. Reid, Executive Assistant, Board of Governors ___________________________________________________________________________________________ Note: Comox Valley Community Foundation Board Chair Matthew Beckett and Member Colin Sauer presented the Comox Valley Vital Signs report at 11:30 a.m. NIC’s Felicity Blaiklock, Director of Student Affairs and Kelly Muir, Student Life Manager, presented a report on NIC’s mental health and well-being strategy at 1:00 p.m. 1. CALL TO ORDER J. Murphy called the meeting to order at 1:32 p.m. 1.1 Acknowledgement of First Nations Traditional Territory J. Murphy acknowledged that the meeting is being held in the unceded traditional territory of the K’omoks First Nations. MINUTES OF THE REGULAR MEETING OF THE NORTH ISLAND COLLEGE BOARD OF GOVERNORS JUNE 13, 2019 Draft June 20, 2019 Page 2 _____________________________________________________________________________________________________________________ 1.2 Adoption of Agenda The Board amended the agenda as follows: Addition of 1.3 Acknowledgement of Retiring Board Members; Remove 5. Correspondence and Information from 2. Consent Agenda to enable discussion of some of the information items. Moved R. EVERSON /Seconded D. HOOGLAND: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE ADOPT THE REGULAR AGENDA OF JUNE 13, 2019 AS AMENDED. Motion carried 1.3 Acknowledgement of Retiring Board Members J. Bowman and J. Murphy acknowledged the work of R. Grant and D. Lamb over the last six years of their terms as Board Members. Both R. Grant and D. Lamb have been actively involved at both Board and committee levels as well as outreach within the Campbell River community. R. Grant thanked past and current Board Members and acknowledged the importance of team work at the Board and senior management levels. He will continue to support the fund-raising campaign for the Campbell River campus project. 2. CONSENT AGENDA 2.1 Minutes of the Regular Meeting of April 26, 2019 2.2 Executive Committee Report 2.3 Finance and Audit Committee Report 2.4 Governance and Human Resources Committee Report 2.5 College Highlights Report Moved R. GRANT /Seconded D. HOOGLAND: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE RECEIVES AND APPROVES THE ITEMS INCLUDED IN THE AMENDED CONSENT AGENDA OF JUNE 13, 2019. Motion carried 3. BOARD BUSINESS 3.1 Board of Governors Workplan and Schedule, 2019/20 J. Murphy requested Board Members to contribute to the new column “status/update” on the work plan to track how well the Board, individually and collectively, is meeting its objectives. The following will be added to update the 2019 Board of Governors Work Plan: J. Atherton attended the Healthy Minds, Healthy Campuses 2019 Summit; Board community representatives actively advocate and engage with business, society and education leaders in their respective regions. J. Bowman took note of the following: Employee meet and greet events and informal lunches with business leaders will be held at each campus over time; Board Members will be invited to join senior management when presenting at meetings of community and civic groups like chambers of commerce and the Rotary Club; Continue to include presentations and discussions of particular areas of interest included in the Board work plan such as distance learning, social media tools and marketing plan. MINUTES OF THE REGULAR MEETING OF THE NORTH ISLAND COLLEGE BOARD OF GOVERNORS JUNE 13, 2019 Draft June 20, 2019 Page 3 _____________________________________________________________________________________________________________________ 3.2 Roundtable Board Member Reports D. Hoogland and E. Mosley participated in this year’s CICan conference held in Niagara Falls, Ontario. They both have written reports that will be distributed among the Board Members. Of particular interest to D. Hoogland was a landscape of post-secondary institutions across Canada: that students live within 50 kilometres of the 685 campuses and learning centres. She commented that it would be interesting to learn the number of students within the NIC catchment area that actually access its campuses and learning centre. Links to videos and materials from the CICan conference website will be circulated among the Board Members. B. Minaker, J. Murphy, J. Atherton and D. Hoogland participated in the Aboriginal Cultural Sharing Day held on May 15 at the K’omoks Big House in Comox. R. Grant attended the Industrial Automation capstone project demonstration held May 29th at the Campbell River campus. B. Harsell, who is also instructor for the Industrial Automation program, added that Campbell River councilor Ron Kerr was also present at the demonstration. R. Grant also actively supported the fund-raising campaign for the Campbell River campus and on June 7th, joined the annual Nanwakolas Golf Tournament which raises funds for a bursary for First Nations students. R. Everson met with J. Bowman to discuss women in trades training, advocacy to designate seats for First Nations students in Vancouver Island post-secondary institutions and the possibility of NIC offering an occupational health and safety training program. R. Everson pointed out that not all post-secondary institutions designate seats for First Nations students.
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