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SCOPE of WORK for DIESEL FUEL SUPPLY and DELIVERY in SUPPORT of NATO E-3A COMPONENT at GEILENKIRCHEN, GERMANY

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SCOPE of WORK for DIESEL FUEL SUPPLY and DELIVERY in SUPPORT of NATO E-3A COMPONENT at GEILENKIRCHEN, GERMANY 20-May-20 Version 4.0 SCOPE OF WORK For DIESEL FUEL SUPPLY AND DELIVERY IN SUPPORT OF NATO E-3A COMPONENT AT GEILENKIRCHEN, GERMANY This document contains NSPA proprietary information. Reproduction or disclosure of any part without prior approval by NSPA is not permitted. Page 1 of 12 NATO UNCLASSIFIED AMENDMENT RECORD REVISION/AMENDMENT PAGES DATE OF ISSUE REMARKS Version 1.0 15 07/05/2020 Draft NSPA review Version 2.0 15 13/05/2020 Customer review (LWSDP) Version 3.0 12 14/05/2020 NSPA review Version 4.0 12 20/05/2020 NSPA review Page 2 of 12 NATO UNCLASSIFIED TABLE OF CONTENTS 1. Scope ................................................................................................................................. 5 2. Applicable Documents ........................................................................................................5 3. Command and Control .......................................................................................................5 4. Planning Factors / Constraints ............................................................................................ 6 5. Description of the Services Required ..................................................................................6 6. Schedules, Milestones and Operating Hours ......................................................................8 7. Contractor Human Resources Required, Qualifications, and Language Skills .................... 8 8. NSPA / Customer Furnished Facilities, Equipment, Tools and Supplies ............................. 8 9. Contractor Furnished Facilities and Equipment, Tools and Provisioning of Supplies .......... 9 10. Security and Safety Requirements .....................................................................................9 11. Environmental Requirements .............................................................................................9 12. Data and Reports .............................................................................................................10 13. Quality Assurance and Performance Measurement .......................................................... 10 14. Mobilization / Demobilization ............................................................................................ 10 15. Templates and Forms.......................................................................................................10 16. Summary of Plans, Reports and Delivery Dates ............................................................... 10 Page 3 of 12 NATO UNCLASSIFIED LIST of ANNEXES Annexes: Annex A - Requirements/Locations/Volumes. Annex B - Seasonal product requirements. Page 4 of 12 NATO UNCLASSIFIED 1. Scope 1.1. This Scope of Work shall cover fuel requirements (supply and delivery) for NATO E-3A Component at Geilenkirchen, Germany. 1.2. Services. The Contractor shall provide and sustain specific services as prescribed within this SOW and as required in forthcoming Purchase Orders and Outline Agreements in order to maintain such services to an acceptable standard. 2. Applicable Documents 2.1. The Applicable Documents listed in this SOW, and any Annexes and Appendices to this SOW, contain the various standards, against which the requested services shall be performed. The contents of these standards are applicable to the extent that they are relevant to the services to be provided under this contract. 2.1.1. The most stringent applicable standard shall have precedence. 2.1.2. The Contractor shall follow the most current version of the referenced document at time of Request for Proposal release for contract purposes. The Contractor shall make themselves aware of any updates during the contract performance period and address any issues that arise from these changes. 2.2. Fuel specification. Fuel specification will comply with DIN EN 590. 2.3. European Agreement Concerning the International Carriage of Dangerous Goods by Road, ADR (Accord européen relatif au transport international des marchandises Dangereuses par Route). 2.4. Geilenkirchen Air Force Base-specific and National security and other legal regulations pertaining to provision of Fuels services on civil and military airports and Host Nation military installations. 3. Command and Control 3.1. NSPA is performing contract management and is the Service Integrator on behalf of the NATO E-3A Component. 3.1.1. All matters concerning application and administration of the Contract shall be dealt with by the appointed NSPA Contracting Officer (CO) and appointed Technical Officer (TO), who shall have ultimate responsibility for validating contractor performance. 3.1.2. On a case-by-case basis, where there exists a potential for conflict of resources, NSPA, in conjunction with the applicable Military Commander or Customer representative, will provide specific direction to the Contractor where work prioritization is required. The Contractor must immediately notify NSPA TOs as conflicts arise to request problem resolution. Page 5 of 12 NATO UNCLASSIFIED 3.2. For the purpose of this SOW and its Annexes and Appendices, the term “Military Commander” shall be either the NATO E-3A Component Military Commander or his designated representative, unless otherwise specified. 3.3. The Contractor Account Manager (AM) is the individual responsible for ensuring delivery of services as specified in the Contract. The Contractor shall ensure the AM is fully empowered to represent the Contractor in all matters related to site operational activities pursuant to contract implementation. This empowerment shall include sufficient financial authority to commit the company to perform contract requirements. The AM shall actively cooperate with NSPA to facilitate service delivery and resolve issues that arise. 3.4. In the event of contractual disagreement between the Contractor and NSPA, the customer, or even other contractors, NSPA and the Contractor shall document the nature and details of the disagreement. NSPA and the Contractor shall negotiate in good faith, endeavoring to resolve the issue and implement any necessary remedial action as soon as possible. Should the matter not be resolved locally, the issue will be referred to the NSPA Senior CO as a Contract Issue requiring resolution. Any NSPA decision, reached after due consideration, shall be binding. This does not affect the Contractor’s ability to seek recourse in accordance with the provision of the Contract. 3.5. On a case-by-case basis, if external factors, not of the Contractor’s making, create a potential conflict in resources, affecting the Contractor’s ability to deliver any required service, the Contractor must immediately notify the Customer POC or the appropriate NSPA TO. NSPA will provide specific direction to the Contractor to prioritize activities as necessary. 3.6. All references, within this SOW and associated Annexes, to the Contractor, contractor personnel, contractor employees, staff, etc. refer to all personnel working in support of this contract. This includes personnel hired by the prime contractor, those working as sub- contractors and local civilian hires. The prime contractor shall hold full responsibility for all personnel employed in support of this contract at all times. 4. Planning Factors / Constraints 4.1. In accordance with ADR. 4.2. The Contractor shall provide all resources and management necessary to fulfil contractual obligations in accordance with specific requirements established in the relevant SOW Annexes and as stipulated in the Contract Terms and Conditions. The Contractor shall provide a management structure with the authority, capacity and capability to monitor and ensure contractual service standards are achieved. 5. Description of the Services Required 5.1. The Contractor shall provide on demand support to the NATO E-3A Component (as further defined in Annex A). Page 6 of 12 NATO UNCLASSIFIED 5.2. The Contractor shall deliver the following services: 5.2.1. Contract Management (AM). 5.2.2. The type of diesel fuel for high performance engines shall need to be in accordance with DIN EN-590 requirements and the proper value of CFPP during winter periods (Cold Filter Plugging Point), as per Annex B. 5.2.3. Diesel Fuel transportation: 5.2.3.1. Diesel Fuel vehicles shall be comply in accordance to European Agreement concerning the International Carriage of Dangerous Goods by Road (ADR). Drivers shall have a valid ADR certification. 5.2.3.2. The storage capacity of Diesel Fuel vehicles shall be minimum of 30,000 Liters. 5.2.3.3. The Diesel Fuel shall be delivered in tank trucks equipped with a calibrated mounted flow counter at 15° C. 5.2.3.4. Transportation and delivery shall be coordinated and agreed with Customer POC. 5.3. Specific Requirements for Diesel Fuel deliveries: 5.3.1. The Contractor shall provide Diesel Fuel supply capability to the NATO E-3A Component in Geilenkirchen, Germany. NATO AFB Geilenkirchen - POL Section, Bldg. 31/176 - Lilienthalallee 100 52511 Geilenkirchen 5.3.2. The Contractor shall provide proof of each transaction in the form of a delivery note containing the proper information according to the provided Service by including the Requisition reference. Furthermore, on each invoice the vendor shall make explicit reference to the product delivered and the associated delivery note. 5.4. Provision of Service. 5.4.1. The request of the Service shall be provided electronically via e-mail. The Contractor shall keep the corresponding Requisition reference in all relevant documentation throughout the performance of the Service. 5.4.2. In
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