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BOARD of MANAGEMENT Tuesday 19 March 2019 at 5.00Pm, Seminar Room 5, Arbroath Campus

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BOARD of MANAGEMENT Tuesday 19 March 2019 at 5.00Pm, Seminar Room 5, Arbroath Campus BOARD OF MANAGEMENT Tuesday 19 March 2019 at 5.00pm, Seminar Room 5, Arbroath Campus AGENDA 1. WELCOME 2. APOLOGIES 3. DECLARATION S OF INTEREST 4. ESRC RESEARCH PROJECT – INFORMED Paper A for information CONSENT 5. EDUCATION SCOTLAND QUALITY REPORT Presentation P Connolly FEEDBACK HMIE 6. MINUTE OF LAST MEETING – 11 DECEMBER 2018 Paper B for approval AMc 6.1 Adoption 6.2 Matters Arising 7. STRATEGIC ITEMS 7.1 Strategic Risk Register Paper C for discussion ST 7.2 Good to Great Strategy Project Report Paper D for discussion GR 7.3 Regional Outcome Agreement Final Draft Paper E approval ST 7.4 Future Strategy – Strategic Session Update Paper F for approval GR/SH 7.5 Board Development Sessions Verbal update AMc 8. NATIONAL BARGAINING UPDATE Verbal update GR/ST 9. PRINCIPAL’S REPORT Paper G for information GR 9.1 SFC Strategic Dialogue Verbal update GR/AMc 10. FINANCE ITEMS 10.1 Financial Strategy Paper H for approval CB 10.2 Estates Strategy Paper I for approval CB 11. STUDENTS’ ASSOCIATION REPORT Verbal update DH/RW 12. GOVERNANCE ITEMS 12.1 Board Membership Paper J for information ST 12.2 Governance Update Paper K for information ST 12.3 Board Metrics Paper L for information ST 12.4 2019/2020 Board Meeting Dates Paper M for approval ST 13. MINUTES OF COMMITTEE MEETINGS Paper N for information AMc 13.1 Learning, Teaching & Quality – 13 February 2019 13.2 Audit & Risk – 5 March 2019 13.3 Human Resource & Development – 21 February 2019 13.4 Finance & Property – 22 January 2019 & 12 March 2019 (verbal update) 14. CORRESPONDENCE Paper O for information 15. ANY OTHER BUSINESS 16. DATE OF NEXT MEETING Tuesday 11 June 2019, Room A305, Kingsway Campus at 5.00pm. Agenda Item 4 BOARD OF MANAGEMENT Tuesday 19 March 2019 ESRC RESEARCH PROJECT – INFORMED CONSENT Paper A Processes and practices of governing in FE colleges in the UK Note to Board of Management to ensure ongoing informed consent Dundee and Angus College is one of a select number of colleges participating in a four nations study of the processes and practices of governing in FE colleges. Funded by the Economic and Social Research Council (ESRC), this project is led by a team of highly regarded and experienced investigators from the Universities of Stirling, Birmingham and Cardiff (further details available on the project website https://fe-governing.stir.ac.uk/). The main focus of the study is to observe and video meetings of the College Board of Management held between January and December 2019. In addition, a select number of committee meetings may be observed, but not recorded. Observational studies of governing bodies, whether in the public or the corporate sphere, are rare so by agreeing to have your board meetings videoed you are supporting leading-edge research in this area. In order to be funded, the research has been through a highly rigorous process of review by the ESRC. It has also been closely assessed and approved by research ethics committees at the three universities. Working to the highest ethical standards, the researchers will ensure that confidentiality is maintained, that sensitive information is not shared, and that individuals are not identifiable (unless they have explicitly agreed otherwise) in any communications, presentations or publications. Furthermore, all data will be deleted within a year of the project ending. All participants in the meetings that are videoed and/or observed are required to complete a participant consent form to confirm that they understand the nature of the research and are aware of their right to withdraw (and have any contributions disregarded) at any time without consequence. They are also encouraged to speak to a member of the research team should they have any questions or concerns. The contacts for Scotland are Dr Helen Young, Research Fellow (01786 467748, [email protected]) and Professor Cate Watson, Principal Investigator (01786 467626 [email protected]). V1: 28/11/2018 Agenda Item 6 BOARD OF MANAGEMENT Tuesday 19 March 2019 Minute of Last Meeting – 11 December 2019 Paper B Status Draft, confirmed by Chair BOARD OF MANAGEMENT Minute of the Board of Management of Dundee and Angus College meeting held on Tuesday 11 December 2018 at 10.00am in Room A305, Kingsway Campus PRESENT: A McCusker (Chair) Grant Ritchie George Robertson Alan O’Neill Steven Mill Diane Humphries Gary Bisset Donna Fordyce Steve Watt Trisha Pirie IN ATTENDANCE: C Blake (Vice Principal) S Hewitt (Vice Principal) S Taylor (Vice Principal/Secretary to the Board) T D’All (Principal’s/Board Chair PA) K Keay H Honeyman 1. WELCOME A McCusker welcomed members to the meeting including Kirsty Keay and Helen Honeyman as observers pending appointment as full Board members. A McCusker also took the opportunity to advise the Board of C Blake’s intention to retire in April 2019 and thanked her for her service. 2. APOLOGIES Apologies were received from P Milne, M Williamson, C Clinkscale & R Walker. 3. DECLARATIONS OF INTEREST There were no declarations of interest. G Robertson noted his role as Chair of the Board for Gardyne Theatre Limited 4. MINUTE OF LAST MEETING – 25 September 2018 4.1 Adoption The minute of the Board of Management meeting held on 25 September 2018 was signed and approved as an accurate record. 4.2 Matters Arising (i) SDA Short Life Working Group S Hewitt confirmed that a first draft Business Plan had been prepared and would be discussed at the next SDA Advisory Group meeting. (ii) Stakeholder Advisory Boards S Hewitt highlighted work progressing on the creation and operation of stakeholder advisory boards. Page 1 of 9 It was confirmed that this work would progress to ensure that all curriculum teams had active advisory boards in place. A summary of the current active boards in included as an appendix to this minute. (iii) Budget Revision & Timescale – D & A Foundation C Blake confirmed that the D & A Foundation had received the revised budget. (iv) Board Session – 21 January 2019 G Ritchie confirmed that the discussion at the Strategic Planning Event on 21 January 2019 would include future strategy and the Kingsway campus estates strategy. (v) Discussion with SFC on Sharing FFR Benchmarking C Blake advised that the College Development Network’s (CDN) Finance Director’s Group had agreed to share FFR details with each other. (vi) Financial Strategy C Blake confirmed discussion on the strategy at the Finance and Property Committee meeting and advised that there would be a refresh of the Financial Strategy in March each year. (vii) VS Scheme S Taylor confirmed that the VS Scheme would be open until the completion of the Restructure Project All other actions had been progressed or were included within the agenda. 5. STRATEGIC ITEMS 5.1 Good to Great Strategy Project Report G Ritchie summarised progress on the Good to Great Project and the progress report provided highlighting: • The Digital Strategy and the good progress in assessing the Digital competency of staff. • The purchase of new technology for the curriculum e.g. robotics arms and hologram tech. • Future Talent talking to approx. 3500 young people in schools about job opportunities and skills. • The continuing development of the Help Point initiative in to 2019. • Staff & Student Wellbeing Project with new activities promoted regularly. • Gateway Programmes as an introduction to studying for some students that were helping to retain students and rationalising the college offer. G Ritchie confirmed that the College is starting to realise the benefits of the Good to Great Strategy, and highlighted the range of interim measures reflected within the report along with national recognition by winning the Campbell Christie Public Services Reform Award, presented at the Scottish Government Event in Holyrood. Discussion took place around the communication & engagement of staff in the G2G project. G Ritchie confirmed that while the #dag2g was less regularly used in social media a number of projects were moving forward under different hashtags, including #DAWellbeing or #moresuccessfullstudents. It was agreed that further work be undertaken to support promotion of the G2G work taking place, with this reported back at the next meeting. G Ritchie to progress. Page 2 of 9 S Taylor confirmed that the sustainability of activities, and the evaluation of the overall project, were being discussed. It was noted that this would feature within the G2G update to the March 2019 meeting. S Taylor to progress S Hewitt noted that the College continued to strengthen its partnerships with schools. Two recent big events for secondary school staff were acknowledged as a good improvement by attendees. S Hewitt said that there were a number of other promotion campaigns planned in respect of the new website and information for parents. The achievement of a number targets was noted, and targets around income per FTE staff and the number of courses with student outcomes below national average were discussed. A McCusker requested that all of the G2G theme and overall project metrics be updated for the next Board meeting. This was agreed. S Taylor to progress. A McCusker noted that the progress made, and the winning of the Campbell Christie award, were phenomenal achievements and congratulated everyone involved. 5.2 Regional Outcome Agreement (ROA) Frist Draft S Taylor summarised the first draft of the ROA, with the final version to be presented to the Board at the March 2019 meeting. S Taylor explained that we still required the indicative funding allocation from SFC, which will not be available until February 2019, to complete the document. S Taylor noted key areas within the ROA including the intensification of the processes, and a focus on areas including equalities; senior phase school provision, skills development and apprenticeships (Modern and Foundation).
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