M A KING A COWEY (Mrs) Town Clerk & RFO Deputy Clerk & Civic Officer
PANNETT PARK | WHITBY | YO21 1RE TEL: (01947) 820227 | E MAIL: [email protected] Dear Councillor, 24 June 2021
You are summoned to attend the MEETING of the TOWN COUNCIL OF WHITBY to be conducted Pannett Gallery on Tuesday 29 June at 6:00pm, the agenda for which is set out below.
To: Councillors Barnett, Coughlan, Dalrymple, Derrick, Michael King Goodberry, Harston, Jackson, Jennison, Lapsley, Nock, Town Clerk Redfern, Smith, Sumner, Wild, Wilson and Winspear
NOTICE OF MEETING – Public notice of the meeting is given in accordance with schedule 12, paragraph 10(2) of the Local Government Act 1972.
AGENDA
1. APOLOGIES FOR ABSENCE To receive and resolve upon apologies for inability to attend.
2. DECLARATION OF INTERESTS To declare any interests which members have in the following agenda items.
3. PUBLIC PARTICIPATION Standing Orders will be suspended for up to 15 minutes to allow for questions or statements about business items on the agenda, submitted by members of the public1 (limited to 3 mins per person).
4. EXTERNAL REPORTS To receive reports on behalf of external bodies if present a. Anglo American b. North Yorkshire Police c. Scarborough Borough Council – Nick Edwards attending d. County & Borough Councillors
5. MINUTES Page 5 a. To approve as an accurate record minutes of the following meetings: i. Council 4 May 2021 b. To receive a record of decisions delegated to the proper officer, under the council’s Scheme of Delegation (as amended).
Council Meeting 29 June 2021 | Agenda 1 6. ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN (AGAR) 2020/21 Page 17 a. Outturn expenditure and income statement (17 - to note) b. Internal Auditor’s Report (18 - to note) c. AGAR Section 1 (Annual Governance Statement) (23 - to approve) d. AGAR Section 2 (Accounting Statement) (24 - to approve)
Members should note that audit regulations require that two separate votes are taken to approve Sections 1 and 2 of the AGAR and that these should not be moved en bloc.
7. BUS SUBSIDY CONSULTATION Page 25 8. PUBLIC SPACE PROTECTION ORDER CONSULTATION Page 29 Public Space Protection Orders (PSPO) are designed to stop individuals or groups committing anti-social behaviour in public places. SBC is seeking the views of residents, partners and stakeholders on the PSPO Car Cruising. Comments can be made by 26 July 2021.
9. MAYOR'S REPORT Civic engagements since 4 May 2021 and other activities undertaken to note.
10. CLERK’S REPORT The Clerk will provide a verbal update on issues and correspondence arising since the last meeting.
11. FLOODING AWARENESS - STANDING ITEM Tides above 5.5 metres – to be reported at the meeting.
Council Meeting 29 June 2021 | Agenda 2 Minutes Item 5a WHITBY TOWN COUNCIL
Minutes of the meeting of the Annual Meeting of the Town Council of Whitby, duly convened, and conducted on-line via Zoom on Tuesday 4 May 2021 at 6.00pm.
Present Councillor Mrs L Wild (Town Mayor) and Councillors R Barnett, Mrs H R Coughlan, R Dalrymple, L Derrick, G Goodberry, J Harston, G Jackson, T Jennison, S Lapsley, J Nock, J Redfern, S R Smith, Mrs H Sumner, Mrs N Wilson and C Winspear.
Also M King, Clerk, and Mrs A Cowey, Deputy Clerk & Civic Officer.
NOTICE OF MEETING – Public Notice of the Meeting was given in accordance with Schedule 12, paragraph 10 (2) of the Local Government Act 1972.
001/21 ELECTION OF TOWN MAYOR
MOVED by Councillor Mrs N Wilson, seconded by Councillor Mrs H Coughlan and
RESOLVED that Councillor Mrs L Wild be appointed Town Mayor of Whitby until the next Annual Meeting of the Council.
The newly elected Town Mayor made and subscribed the Declaration of Acceptance of Office.
002/21 ELECTION OF DEPUTY TOWN MAYOR
MOVED by Councillor Mrs H Coughlan, seconded by Councillor Mrs N Wilson
RESOLVED that Councillor R Dalrymple be appointed Deputy Town Mayor until the next Annual Meeting of the Council.
The newly elected Deputy Town Mayor made and subscribed the Declaration of Acceptance of Office.
003/21 APOLOGIES No apologies received.
004/21 DECLARATION(S) OF INTEREST & REQUEST FOR DISPENSATION There were no declarations of interest.
005/21 MINUTES
MOVED by Cllr T Jennison, seconded by Cllr J Nock and
Council Meeting 29 June 2021 | Agenda 3 Minutes Item 5a
RESOLVED unanimously that the Minutes of the ordinary meeting of the Full Council held on 2 March 2021, Extraordinary Council 4 March 2021 and Extraordinary Council 30 March 2021 are confirmed as an accurate record of the meeting and signed by the Town Mayor.
MOVED by Councillor Mrs Wilson, seconded by Councillor T Jennison and
RESOLVED unanimously that the minutes of the ordinary meeting of the Full Council held on 7 April 2021, are confirmed as an accurate record of the meeting and signed by the Town Mayor.
MOVED by Councillor T Jennison, seconded by Councillor J Nock and
RESOLVED unanimously that the following committee minutes are taken on block and received Planning 20 April 2021 Finance, Policy & General Purposes 22 April 2021 Town Development & Improvement 26 April 2021 Planning 28 April 2021
006/21 COMMITTEE RECOMMENDATIONS A) Finance, Policy & General Purposes Committee F309/21 APPROVAL OF EXPENDITURE
MOVED by Councillor G Jackson, seconded by Councillor C Winspear and
RESOLVED unanimously that the schedule of payments and receipts up to 19 April 2021 in the sum of £10,957.97 (in respect WTC for 2020/21), £21,375.99 (in respect WTC for 2021/22), and of £654.00 (in respect PAG) as recommended by The Finance Policy& General Purposes Committee is approved and the income in the sum of £17,083.46 (in respect of WTC) and £12,000 (in respect of PAG) is noted.
B) Finance, Policy & General Purposes Committee F311/21 REVIEW OF GOVERNANCE DOCUMENTS
MOVED by Councillor Mrs H Coughlan, seconded by Councillor R Dalrymple and
RESOLVED unanimously that the revised Standing Orders be approved and adopted by Full Council.
007/21 ITEMS FOR REVIEW AT THE ANNUAL MEETING OF THE TOWN COUNCIL a. REVIEW OF DELEGATION ARRANGEMENTS TO COMMITTEES, SUB- COMMITTEES, STAFF AND OTHER LOCAL AUTHORITIES; & REVIEW OF THE TERMS OF REFERENCE FOR COMMITTEES AND WORKING PARTIES
MOVED by Councillor Mrs H Coughlan, seconded by Councillor R Dalrymple
Council Meeting 29 June 2021 | Agenda 4 Minutes Item 5a
and
RESOLVED unanimously that Terms of Reference of Committees and Scheme of Delegation, as last approved on 18 October 2019 are adopted.
b. COMMITTEE MEMBERSHIPS
PLANNING COMMITTEE
MOVED by Councillor G Jackson, seconded by Councillor J Nock and
RESOLVED unanimously that Councillors R Dalrymple, J Harston, G Goodberry, G Jackson, J Nock, Mrs N Wilson and C Winspear be appointed to the Planning Committee with Councillor S Lapsley appointed substitute until the next annual meeting of the Council.
HUMAN RESOURCES COMMITTEE
MOVED by Councillor Mrs H Coughlan and Mrs H Sumner
RESOLVED unanimously that Councillors Mrs H Coughlan, R Dalrymple, G Jackson, S Smith, Mrs L Wild, Mrs N Wilson and C Winspear be appointed to the Human Resources Committee until the next annual meeting of the Council.
TOWN DEVELOPMENT AND IMPROVEMENTS
MOVED by Councillor C Winspear, seconded by T Jennison and
RESOLVED unanimously that Councillors R Dalrymple, J Harston, G Jackson, T Jennison, J Nock, Mrs L Wild and C Winspear be appointed to the Town Development and Improvements Committee with Councillor Mrs Sumner appointed substitute until the next annual meeting of the Council.
PANNETT ART GALLERY COMMITTEE (& JOINT MANAGEMENT)
MOVED by Councillor B Dalrymple, seconded Mrs N Wilson and
RESOLVED unanimously that Councillors Mrs H Coughlan, R Dalrymple, L Derrick, G Jackson, Mrs L Wild, Mrs N Wilson and C Winspear be appointed to the Pannett Art Gallery Committee with Councillor G Goodberry appointed substitute until the next Annual Meeting of the Council; and that, consequently, the additional places on JMC go to Councillors G Goodberry and J Nock.
Council Meeting 29 June 2021 | Agenda 5 Minutes Item 5a
FINANCE POLICY AND GENERAL PURPOSES
MOVED by Councillor G Jackson, seconded by Councillor C Winspear and
RESOLVED unanimously that Councillors Mrs H Coughlan, R Dalrymple, J Harston, G Jackson, Mrs L Wild, Mrs N Wilson and C Winspear be appointed to the Finance, Policy and General Purposes Committee with Councillor T Jennison appointed substitutes until the next annual meeting of the Council.
HARBOUR COMMITTEE
MOVED by Councillor Mrs N Wilson, seconded by Councillor S Smith and
RESOLVED unanimously that Councillors R Dalrymple, G Goodberry, T Jennison, J Redfern, Mrs H Sumner, Mrs L Wild, and C Winspear be appointed to the Harbour Committee with Councillor Mrs N Wilson appointed substitutes until the next annual meeting of the Council.
PANNETT ART GALLERY AND WHITBY MUSEUM JOINT MANAGEMENT COMMITTEE
RESOLVED that Councillors Mrs H Coughlan, R Dalrymple, L Derrick, G Jackson, Mrs L Wild, Mrs N Wilson, C Winspear and J Nock plus the Chairman of the Finance Policy and General Purposes Committee and Human Resources are appointed to the Pannett Art Gallery and Whitby Museum Joint Management Committee. If the Chairmen of the Finance Policy and General Purposes Committee and Human Resources Committee are already selected the vacancies are to be brought back to Full Council to nominate members
c. REVIEW AND ADOPTION OF APPROPRIATE STANDING ORDERS AND FINANCIAL REGULATIONS
MOVED by Councillor J Nock, seconded by Councillor G Goodberry and
RESOLVED that the Standing Orders as approved and adopted (Min No 06/21B) and Financial Regulations, as last approved on 4 February 2020, be adopted.
d. REVIEW OF REPRESENTATION ON OR WORK WITH EXTERNAL BODIES AND ARRANGEMENTS FOR REPORTING BACK
EMERGENCY PLAN WORKING PARTY (Town Development and Improvement Committee)
RESOLVED that Councillors S Smith, Mrs L Wild, C Winspear and Mrs H Sumner be appointed to represent Whitby Council on the Emergency Plan Working Party
Council Meeting 29 June 2021 | Agenda 6 Minutes Item 5a
TOWN HALL & MARKET WORKING GROUP (finance Policy & General Purposes Committee)
RESOLVED that Councillors R Dalrymple, L Derrick, J Harston, G Jackson, G Jackson, Mrs H Sumner and Mrs L Wild be appointed to represent Whitby Town Council on the Town Hall & Market Working Party
WHITBY IN BLOOM
RESOLVED that Councillors R Dalrymple, J Harston and Mrs L Wild are appointed to represent Whitby Town Council on Whitby in Bloom
FRIENDS OF PANNETT PARK MANAGEMENT GROUP
RESOLVED that Councillors Mrs H Coughlan and R Dalrymple are appointed to represent Whitby Town Council on the Friends of Pannett Park Management Group
YORKSHIRE LOCAL COUNCILS’ ASSOCIATION
RESOLVED that Councillors G Jackson and Mrs H Sumner are appointed to represent Whitby Town Council on the Yorkshire Local Councils Association
NORTH YORK MOORS NATIONAL PARK COASTAL AREA PARISH FORUM
RESOLVED that Councillors Mrs H Sumner and Mrs L Wild are appointed to represent Whitby Town Council on the North York Moors National Park Coastal Area Parish Forum
ESK VALLEY RAILWAY
RESOLVED that Councillor J Harston is appointed to represent Whitby Town Council on the Esk Valley Railway.
HARBOUR USERS CONSULTATIVE GROUP
RESOLVED that Councillor Mrs Linda Wild, is appointed to represent Whitby Town Council on the Harbour Users Consultative Group with Councillor S Smith substitute.
WOODSMITH PROJECT LIAISON GROUP
RESOLVED that Councillor Mrs L Wild is appointed to represent Whitby Town Council at the Woodsmith Project Liaison Group.
HAMBLETON & RICHMONDSHIRE CCG STAKEHOLDERS
Council Meeting 29 June 2021 | Agenda 7 Minutes Item 5a
RESOLVED that Councillors R Dalrymple and Mrs L Wild are appointed to represent Whitby Town Council on Hambleton & Richmondshire CCG Stakeholders
S106 YORK POTASH STEERING GROUP
RESOLVED that Councillor S Smith is appointed to represent Whitby Town Council on S106 York Potash Steering Group
WHITBY HOSPITALITY Group
RESOLVED that Councillors L Derrick and S Lapsley are appointed to represent Whitby Town Council on Whitby Hospitality Group.
MOVED by Councillor Mrs H Coughlan, seconded by Councillor C Winspear and
RESOLVED that the appointments of Councillors to represent the Town Council on the above outside bodies are approved.
e. REVIEW OF ARRANGEMENTS, INCLUDING ANY CHARTERS AND AGENCY AGREEMENTS, WITH OTHER LOCAL AUTHORITIES AND REVIEW OF CONTRIBUTIONS MADE TO EXPENDITURE INCURRED BY OTHER LOCAL AUTHORITIES
To note that there are none in place.
f. REVIEW OF INVENTORY OF LAND AND ASSETS INCLUDING BUILDINGS AND OFFICE EQUIPMENT g. CONFIRMATION OF ARRANGEMENTS FOR INSURANCE COVER IN RESPECT OF ALL INSURED RISKS h. REVIEW OF THE COUNCIL’S AND/OR STAFF SUBSCRIPTIONS TO OTHER BODIES i REVIEW OF THE COUNCIL’S POLICIES AND PROCEDURES: i) COMPLAINTS PROCEDURE ii) REVIEW OF THE COUNCIL’S POLICIES, PROCEDURES AND PRACTICES IN RESPECT OF ITS OBLIGATIONS UNDER THE FREEDOM OF INFORMATION ACT 2000 AND THE DATA PROTECTION ACT 2018 iii) REVIEW OF THE COUNCIL’S POLICY FOR DEALING WITH THE MEDIA iv) REVIEW OF THE COUNCIL’S EMPLOYMENT POLICIES AND PROCEDURES
MOVED by Councillor Mrs N Wilson, seconded by Councillor R Dalrymple and
RESOLVED that items d and f-i are taken on block and all recommendations are approved and adopted by the Council.
j. REVIEW OF THE COUNCIL’S EXPENDITURE INCURRED UNDER s137 OF THE LOCAL GOVERNMENT ACT 1972
MOVED by Councillor Mrs N Wilson, seconded by Councillor G Jackson and
Council Meeting 29 June 2021 | Agenda 8 Minutes Item 5a
RESOLVED unanimously that consideration of s137 expenditure be deferred until consideration of unaudited accounts by Council in June.
k. DETERMINING THE TIME AND PLACE OF ORDINARY MEETINGS OF THE FULL COUNCIL UP TO AND INCLUDING THE NEXT ANNUAL MEETING OF FULL COUNCIL.
MOVED by Councillor Mrs N Wilson, seconded by Councillor C Winspear and
RESOLVED that Option 2 - eight-week cycle is selected, and the Council retains the flexibility to meet virtually (2 against)
MOVED by Councillor R Dalrymple, seconded by Councillor G Goodberry and
RESOLVED that as a temporary measure, to allow for effective decision making whilst Covid-19 restrictions are in place, the Proper Office may be empowered to take any and all decisions recommended to them by the relevant Committee or Full Council. (1 abstention)
Councillor Barnett joined the meeting following the above agenda item.
STANDING ORDERS SUSPENDED
008/21 PUBLIC PARTICIPATION SESSION No public participation.
STANDING ORDERS REINSTATED
009/21 EXTERNAL REPORT a. NORTH YORKSHIRE POLICE A Police report was circulated to all members prior to the meeting.
MOVED by Councillor Mrs Coughlan, seconded by Councillor J Nock and
RESOLVED unanimously that the Police report circulated prior to the meeting is received.
b. COUNTY & BOROUGH COUNCILLORS
MOVED by Councillor G Jackson, seconded by Councillor B Dalrymple and
RESOLVED that members are very disappointed at the lack of Whitby Borough Councillors engagement with Whitby Town Council, and the Town Clerk will send reminders to them and to Mr Edwards, who has stated he will attend future meetings.
Council Meeting 29 June 2021 | Agenda 9 Minutes Item 5a
010/21 MAYOR’S REPORT CIVIC ENGAGEMENTS The Town Mayor reported on the death of former Town Councillor and Town Mayor Mrs Cathy Ingledow.
MOVED by Councillor Mrs H Coughlan, seconded by Councillor J Nock and
RESOLVED unanimously that the Town Councils sincere condolences are sent to Mrs Ingledows Family.
The Town Mayor also reported on all the meetings she has attended including the Town Deal Board meeting.
MOVED by Councillor J Nock, seconded by Councillor L Derrick and
RESOLVED unanimously that the Town Mayors report is received.
011/21 CLERK’S REPORT a. Scarborough Borough Council – views on Zip Wire Proposal Councillors considered and discussed the Zip wire proposal raising concerns about the detrimental effect it will have on the building and landscape.
MOVED by Councillor R Dalrymple, seconded by Councillor T Jennison and
RESOLVED unanimously that Whitby Town Council is strongly opposed to the above proposal.
b. Scarborough Borough Council – Local Plan The Planning Committee will submit the Town Council’s Formal response to SBC Local Plan Consultation relating to the addition of 10 further sites in Whitby including the Golf Course.
MOVED by Councillor G Jackson, seconded by Councillor R Dalrymple
RESOLVED unanimously that Planning Committee submits formally that Whitby Town Council is opposed the additional proposed sites into the Local Plan.
012/21 FLOODING AWARENESS – STANDING ITEM Tides above 5.5 metres 10 -16 May and 25 – 29 May 2021
MOVED by Councillor G Jackson, seconded by Councillor T Jennison and
RESOLVED unanimously that this information is received.
Council Meeting 29 June 2021 | Agenda 10 Delegated Decisions Item 5b WHITBY TOWN COUNCIL
Under the town council’s Scheme of Delegation, as amended [007/21(k)], the following decisions have been taken by the Proper Officer since 4 May 2021.
1. PLANNING APPLICATIONS 25 May 2021 a. 21/00915/HS Park Terrace Construction of front and rear dormers with solar panels, single storey rear extension and new access with hardstanding. Support the application. b. 21/00720/FL Whitby Museum Proposed new entrance to café, Whitby Literary and Philosophical Society Support the application. c. 21/00959/RM Land to the South and West Sneaton Castle Farm Variation of condition relating to 17/01926/RM to allow for change in house types for plots 25, 26, 27, 28 & 29 and replaces these five-house type Es with three house type D Bungalows. Support the application although disappointed that the plans were not accurate and led to some confusion regarding plot numbers which were different to the numbers identified on the application. d. 21/01004/FL Sneaton Castle Farm Erection of a 66 no. Bedroom two storey care home for the elderly. Object to the application - Highways and access - the amenities in the vicinity of the application are not as proposed and there is no bus service as stated. e. 21/01160/HS Mayfield Road Erection of single storey rear extension, Support the application.
2. FINANCE 25 May 2021 a. Income and Expenditure That the schedule of payments and receipts up to 24 May 2021 in the sum of £32,484.94 (in respect WTC) is approved, that the income in the sum of £132,584.75 (in respect WTC) and the transactions associated with the Pannett Gallery are noted (Appendix A). b. Insurance That arrangements for insurance should be reviewed and a report brought back to the FP&GP Committee in Sep/Oct, with a view to retender for 2022/23 and reflect in the budget build.
3. PLANNING APPLICATIONS 8 June 2021 a. 21/00811/FL Victoria Place Installation of French Doors, walkway and railings, replacement of 6 no. Windows (3 no retrospectively) and retrospective installation of roof window, Support the application subject to like for like replacement sash windows - Members are concerned that is yet again another retrospective application. b. 21/00812/LB Victoria Place Removal of window & masonry below and installation of French Doors, walkway and railings. Replacement of 6 no. Windows (3 no retrospectively). Retrospective installation of a roof window
Council Meeting 29 June 2021 | Agenda 11 Delegated Decisions Item 5b
Support the application subject to like for like replacement sash windows - Members are concerned that is yet again another retrospective application. c. 21/01021/LB Grape Lane 08.06.21 Internal alterations, redecoration of shop front/brickwork, removal of conservatory, alterations to rear first floor terrace and fenestration, Support the application. d. 21/01020/FL Grape Lane Alterations to frontage, rear first floor terrace and fenestration, Support the application. e. 21/00975/N,MA Rose Avenue Erection of full width two storey rear extension (revised scheme to application 20/01545/HS) Support the application. f. 21/00933/HS Westbourne Avenue Proposed two storey rear extension and detached garage with a cess via archway, Support the application. g. 21/00686/HS White Leys Road Installation of dropped kerb, Support the application. h. 21/00976/FL New Gardens Erection of a single storey workshop and storage building, Object to the application - Highways and access and amenity of neighbours. i. 21/01121/FL Hudson Street Installation of 10 no. Replacement windows, Support the application subject to like for like replacement windows. j. 21/01195/HS Larpool Lane Erection of a single storey rear extension, Support the application. k. 21/00984/HS Spring Vale Erection of 3 storey front and side extension, new dormer to rear, ground floor balcony to side and creation o new access and parking area. Support the application. l. 21/01116/FL Flowergate/Church Street Installation of 2 no painted murals, Support the application.
4. TOWN DEVELOPMENT & IMPROVEMENT a. Whitby Golf Club That the council should express its wholehearted support for Whitby Golf Club; and That the Clerk write to the Chief Executive of Scarborough Borough Council to urge it, as landlord, to consider writing off the debt owed by the club to the borough council, undertaking repair or otherwise making good the Upgang footbridge and to enter into a new lease with the club to enable it to apply for grant funding. b. Swing Bridge Pedestrianisation That the Clerk write to North Yorkshire County Council to request details of its review process for the trial scheme, what had been learnt to date, what adaptations were planned as a result and what could be done to monitor compliance short of camera
Council Meeting 29 June 2021 | Agenda 12 Delegated Decisions Item 5b
enforcement; and That the Clerk should request details of expenditure to date against the allocated £400,000 funding, including the costs of administration. c. Parking in Links View that the Clerk make enquiries of NYCC and SBC with regard adoption of roads and traffic safety measures in this location. d. Matters of Repair and Maintenance Required in Town That the Clerk write to Scarborough Borough Council in respect of commercial bins to establish whether there is a scheme of enforcement; That the Clerk raise the apparent planning contravention at Lion Bank with the Planning Department; and That the Clerk seeks clarification from SBC as to progress being made with the works on the West Cliff.
5. PLANNING APPLICATIONS 22 June 2021 a. 21/01290/HS Mulgrave Road Alterations to roof including hip to gable extension and raising in height. Support the application. b. 21/01308/FL Church Street Installation of replacement windows in uPVC. Support the application subject to the use of traditional heritage style sash windows with bars. c. 21/01136/FL Flowergate Replacement of kitchen and bathroom windows to rear. Support the Application subject to the use of traditional heritage style sash windows with bars. d. 21/01240/FL Hunter Street Change of use from beauticians to residential two-bedroom holiday let. Support the application.
Council Meeting 29 June 2021 | Agenda 13
Delegated Decisions Item 5b
Appendix A
FINANCE POLICY & GENERAL PURPOSES COMMITTEE – 24 MAY 2021 APPROVAL OF EXPENDITURE & INCOME 2021-22 Financial Year – WTC Expenditure Tn no Gross Heading Invoice Details 19 £1,808.38 01/04/21 Scarborough Borough Council - Toilets NDR (First £1,808.38 1 £523.50 5000/5/7 Abbey Plain Toilets 2 £515.75 5000/5/7 Pier Road Toilets 3 £53.90 5000/5/7 Ruswarp Toilets 4 £129.45 5000/5/7 Market Place Ladies Toilets 5 £86.78 5000/5/7 Market Place Gents Toilets 6 £499.00 5000/5/7 New Quay Road Toilets 18 £47.83 5000/4/6 07/04/21 Rentokil Initial UK Ltd - May Invoice 39 £6.00 5000/2/4 12/04/21 Pitney Bowes - Postage - paper invoice fee 26 £118.76 5000/4/6 15/04/21 PHS Group - Hygiene Services 13 £114.63 23/04/21 Barclaycard - April 1 £114.63 5000/2/9 Zoom Annual Subscription 34 £23.40 5000/4/6 27/04/21 Cathedral Hygiene - Supply of Hygiene Services 30 £481.50 5000/4/7 28/04/21 Lewis Hart Security Services - Mobile Patrols (April) 36 £414.07 5000/4/4 28/04/21 Scarborough Borough Council - Commercial waste 42 £370.78 28/04/21 Siemens Financial Services - Quarterly Charge 1 £267.40 5000/2/5 Lease Rental 2 £103.38 5000/2/12 Asset protection 29 £185.62 5000/4/11 30/04/21 Normans Business Solutions - Carefree Mop and 25 £78.00 5000/2/9 01/05/21 SAGE UK Ltd - Monthly Payroll Charge - May 2021 33 £4,293.98 5000/4/9 01/05/21 ADT Fire & Security PLC - Annual Maintenance CCTV 24 £123.84 5000/2/9 05/05/21 Edge It Systems Ltd - 365 Monthly Fees (April 21 £196.80 5000/4/9 06/05/21 ADT Fire & Security PLC - Alterations to CCTV 27 £60.70 5000/4/6 07/05/21 PHS Group - Hygiene Services 41 £910.01 5000/4/1 07/05/21 ENGIE Gas Limited - Gas - May £910.01 28 £41.04 5000/4/6 08/05/21 PHS Group - Hygiene Services 37 £180.00 5000/4/11 10/05/21 Brian Oakley - Windows May 38 £438.60 10/05/21 Toye Kenning & Spencer - Civic & Ceremonial 1 £252.00 5000/3/8 Past Mayor's Jewel 2 £174.00 5000/3/6 Honorary Freemen Medal 3 £12.60 5000/2/4 Post, packing & insurance 22 £247.20 5000/4/9 11/05/21 ADT Fire & Security PLC - Repairs to Fire System 23 £47.83 5000/4/6 11/05/21 Rentokil Initial UK Ltd - Hygiene Contract June 2021 35 £30.00 5000/3/6 11/05/21 Cllr L Wild - Reimbursement for picture frame 40 £6.00 5000/2/4 12/05/21 Pitney Bowes - Postage - paper invoice fee 31 £4,500.00 5000/5/2 18/05/21 Scarborough Borough Council - Pannett Park 32 £25.07 5000/4/12 19/05/21 Safetyshop - Bin (via Barclaycard) £25.07 20 -£1,808.38 20/05/21 Scarborough Borough Council - Toilets NDR (Refund) 1 -£523.50 5000/5/7 Abbey Plain Toilets 2 -£515.75 5000/5/7 Pier Road Toilets 3 -£53.90 5000/5/7 Ruswarp Toilets 4 -£129.45 5000/5/7 Market Place Ladies Toilets 5 -£86.78 5000/5/7 Market Place Gents Toilets 6 -£499.00 5000/5/7 New Quay Road Toilets Sub Total £12,941.66 £19,543.28 Confidential Transactions Total £32,484.94
Council Meeting 29 June 2021 | Agenda 15 Delegated Decisions Item 5b
Income transactions - payments approval list 24 May 2021
Tn no Gross Heading Invoice Details 1007 £30.50 4000/2 06/04/21 XXXXXX - Allotment Rent 2021-22 1008 £30.50 4000/2 08/04/21 XXXXXX - Allotment Rent 2021-22 1010 £30.50 4000/2 08/04/21 XXXXXX - Allotment Rent 2021-22 1009 £27.50 4000/2 09/04/21 XXXXXX - Allotment Rent 2021-22 1011 £13.75 4000/2 15/04/21 XXXXXX - Allotment Rent 2021-22 1012 £61.00 4000/2 15/04/21 XXXXXX - Allotment Rent 2021-22 1013 £30.50 4000/2 16/04/21 XXXXXX - Allotment Rent 2021-22 1014 £30.50 4000/2 22/04/21 XXXXXX - Allotment Rent 2021-22 1015 £27.50 4000/2 26/04/21 XXXXXX - Allotment Rent 2021-22 1016 £1,000.00 4000/18 27/04/21 BBC Home Services - Hire of Abbey Headland 1017 £27.50 4000/2 06/05/21 XXXXXX - Allotment Rent 2021-22 1018 £111,717.50 4100 10/05/21 Scarborough Borough Council - Precept (First 1019 £10.00 4000/18 14/05/21 NYCC The Boyle & P - School - Toilet Code 1020 £1,521.12 4300 14/05/21 HM Customs & Revenue - JRS Grant (April)) 1021 £18,026.38 4000/16 20/05/21 Scarborough Borough Council - Toilet NDR Total £132,584.75
Pannett Gallery Expenditure transactions 24 May 2021
Tn no Gross Heading Invoice Details 05 £6.80 5001 06/05/21 Barclays - e-payment Plan Charges 06 £53.20 5002 19/05/21 Global Payments - Card Charges 07 £7,050.36 5008 31/03/21 Azul Door Services – Sliding Door 08 £233.50 5008 18/04/21 Vinyl Signs – door etch prints
Total £7,343.86
Income transactions 24 May 2021
Tn no Gross Heading Invoice Details 02 £800.00 4003 26/04/21 YMT grant 03 £0.08 4001 06/05/21 Loyalty Reward 04 £9,700.00 4003 21/05/21 TMT Grant
Total £10,500.08
Council Meeting 29 June 2021 | Agenda 16 AGAR Item 6
Council Meeting 29 June 2021 | Agenda 17 AGAR Item 6
Council Meeting 29 June 2021 | Agenda 18 AGAR Item 6
Council Meeting 29 June 2021 | Agenda 19 AGAR Item 6
Council Meeting 29 June 2021 | Agenda 20 AGAR Item 6
Council Meeting 29 June 2021 | Agenda 21 AGAR Item 6
Council Meeting 29 June 2021 | Agenda 22 AGAR Item 6
Council Meeting 29 June 2021 | Agenda 23 AGAR Item 6
Council Meeting 29 June 2021 | Agenda 24 Consultations Item 7
Bus Subsidy Consultation
The contracts for subsidised local bus services in Selby and Scarborough areas are due for renewal in April 2022. Your views are important to us and as part of the renewal process we would be grateful for any comments you have on the delivery of these services, so that they can be considered in deciding how the services may look in the future.
Attached is a list of the services in renewal and the process for contacting us.
Please note that in order for your comments to be shared you must indicate that you are happy for the comments for the comments to be shared. Comments from individuals will be anonymised before being made public.
Yours sincerely
Mary Welch Public and Community Transport Officer North Yorkshire County Council 01609 780 780
Council Meeting 29 June 2021 | Agenda 25 Consultations Item 7
Review and Renewal of North Yorkshire County
Council Subsidised Local Bus Services in the Areas
of Selby and Scarborough
Contracts for North Yorkshire County Council subsidised local bus services in the Areas of Selby and Scarborough are due for renewal in April 2022 .
Your views are important to us and as part of this renewal process, the Council is seeking comments on these services, so that we can be better informed when preparing tenders for new contracts.
The s ubsidised bus services that are being considered for renewal are listed overleaf.
If you would like to make a comment regarding these specific services, this can be done in writing to:
Public Transport Integrated Passenger Transport Business and Environmental Services North Yorkshire County Council County Hall, Northallerton North Yorkshire DL7 8AH or by e -mail to: [email protected]
Comments should be received by no later than Tuesday 10 August 2021, in order for your comments to be included please indicate that you are happy for your comments to be shared. Your comments may be kept on file and u sed to inform future public transport service planning in the named areas.
If you would like this information in another language or format such as Braille, large print or audio, please t elephone 01609 780780
Council Meeting 29 June 2021 | Agenda 26 Consultations Item 7
Subsidised Bus Services in Renewal
Scarborough Area Service Operator Route description Subsidy information number Primrose Valley Lane End – 0654 from 12A East Yorkshire Buses Scarborough Hunmanby to Scarborough All journeys between 95 Arriva North East Whitby – Lealholm Sleights and Lealholm
115 East Yorkshire Buses Ravenscar – Scarborough All journeys
Whitby & District Esk Valley – Whitby Demand DR 10 Community Transport Responsive service All journeys Whitby & District Glaisdale – Guisborough DR 18 Community Transport Demand Responsive service All journeys
Selby Area
Service number Operator Route description Subsidy information Holme on Spalding Moor – Thornes Independent 1 Bubwith – Selby All journeys Ltd Monday & Friday
37 York Pullman Tadcaster – Catterton – York All journeys
All daytime journeys Drax – Selby – Cawood – 42 Arriva Yorkshire not evening and York Monday to Saturday Sunday 0754 from Kellingley 476 Arriva Yorkshire Kellingley – Selby and 1655 from Selby Monday to Friday Thornes Independent Hensall – Selby 486 Ltd Monday & Friday All journeys Thornes Independent 488 Ltd Hensall – Goole Wednesday All journeys North Yorkshire County Wetherby – Sherburn in 492 Council Elmet All journeys Sherburn in Elmet – 493 Arriva Yorkshire Pontefract All journeys
Council Meeting 29 June 2021 | Agenda 27 Consultations Item 7
495 York Pullman Tadcaster – Selby Monday All journeys
496 York Pullman Fairburn – Selby Monday All journeys
Council Meeting 29 June 2021 | Agenda 28 Consultations Item 7
Public Spaces Protection Orders (PSPO) are designed to stop individuals or groups committing anti-social behaviour in public places.
Scarborough Borough Council (“the Council”) is commencing a 5 week consultation on the review of a current Car Cruising PSPO in exercise of its powers under sections 59 to 75 of the Anti-social Behaviour, Crime and Policing Act 2014 (“the Act”).
Under the Act, the Council can: set blanket restrictions and requirements; set targeted restrictions and requirements against certain behaviours by certain groups at certain times; restrict access to public spaces (including certain types of highway) where that route is being used to commit anti-social behaviour.
PSPOs can be enforced by a police officer, a community support officer, or Council officers.
Behaviour being restricted has to be: having, or be likely to have, a detrimental effect on the quality of life of those in the locality; persistent or continuing in nature; and unreasonable.
Any person who without reasonable excuse: does anything that they are prohibited from doing by a PSPO; or fails to comply with a requirement to which the person is subject under a PSPO; will commit an offence and be liable to; prosecution and fine not exceeding level 3 on the standard scale (£1,000); or being issued with a fixed penalty notice under which an amount not exceeding £100 is due.
The current PSPO is designed to tackle car cruising in public places (as defined by the Act) throughout the Borough of Scarborough (the restricted area).
We hereby invite representations on our proposals to continue with the current restrictions within the PSPO.
Council Meeting 29 June 2021 | Agenda 29 Consultations Item 7
Up until 2018 when the current PSPO came into force Car cruises operated in Scarborough for a number of years. They can be large scale gatherings of car owners. There have been occasions that have involved in excess of five hundred vehicles. Cruises have taken place on the Marine Drive area of Scarborough which is one of the main routes from the North Bay to the South Bay of the Town. Marine Drive is used by thousands of residents and visitors every year both on foot and in vehicles.
The following concerns were raised in connection with the car cruises prior to the PSPO implementation in July 2018:
Excessive noise nuisance including car engines revving persistently, sounding of horns, amplified music, dough-nutting, wheel spinning and burn outs;
Danger to the safety of pedestrians who could become seriously injured should one of these drivers lose control of their vehicles whilst undertaking the above stunts;
Environmental implications – the condition of the footpaths and roads after the group leaves the area – litter and costs to clean this up;
Danger to car drivers – e.g. young drivers putting themselves at serious risk of harm even death through dangerous driving of high performance vehicles;
Danger to the safety of pedestrians who are passing by and having to walk in the road as these cars are parked on the pavement;
Damage to highways (this has already taken place to the public highway causing £50,000 of damage on one occasion);
Disruption to local businesses and the community – the event takes place on the main route to both the South and North Bays of Scarborough;
Substantial impact on the resources of the Council and North Yorkshire Police;
Potential links to other crime/driving offences and substance use;
A vehicles Or vehicles? travelling in excess of 124 mph on public roads when enter and leave the Borough;
Preventing police or other authorised officers from going about their business, diversion of stretched resources so that the events can be managed safely e.g. congregating in large numbers, jeering and using offensive language.
The following concerns are in connection with the car cruises since the PSPO implementation in July 2018.
Council Meeting 29 June 2021 | Agenda 30 Consultations Item 7
21st Feb 2020 - Police incident
Facebook page report that they intend to hold a car cruise vent in Scarborough Marine Drive on Sunday 1st March 2020 despite the PSPO being in place. There were 3,300 + people seen, shared & liked the post. This is in breach of the Public Space Protection Order.
1st March 2020
Approximately one thousand modified cars attended the east coast on Sunday 1st March 2020.
This resulted in –
> Police arrest a driver aged 18 years in Vauxhall Corsa for drug driving offences.
> Vehicle makes off from police at McDonalds in Eastfield. The driver is from
Hull & is he is prosecuted for failing to stop for police.
> Police stop a twenty seven year old driver who tests positive for drugs at the road side & is arrested. Driver is disqualified from driving for 12 months.
> Driver summons to court for travelling on Filey Road, Scarborough at speeds excess of 50mph..
> Driver summons to court for travelling on Filey Road, Scarborough at speeds excess of 50mph.
> Driver summons to court for travelling on Filey Road, Scarborough at speeds excess of 50mph.
> Driver summons to court for travelling on A64 Road Scarborough at speeds excess of 60mph.
> Driver summons to court for travelling on A171 Pickering - Scarborough Road at speeds excess of 30 mph
> Single vehicle RTC at Victoria Road, Scarborough.
> Driver summons to court for travelling on A171Scarborough – Whitby Road at speeds excess of 60mph.
> Driver summons to court for travelling on A171Scarborough – Whitby Road at speeds excess of 30mph
The Marine Drive, Scarborough had to be closed by NYP at 17.00 hours with the support of Scarborough Borough Council on the 1st March 2020.
This closure saw some of those involved leave Scarborough without any police contact. However those that remained continued to move to other locations –
> Halfords
> B&Q Car park,
Council Meeting 29 June 2021 | Agenda 31 Consultations Item 7
> Morrisons at Eastfield,
> County Car Park - Filey,
> Alpamare Car Park, Burniston Rd Scarborough.
Whilst doing so they continued to drive dangerously, without consideration to other road users.
Several of the car drivers were given a Dispersal Order to leave the Borough of Scarborough with immediate effect. The Marine Drive was re-opened at 21.00 hours the same day.
It is the view of North Yorkshire Police, North Yorkshire County Council and Scarborough Borough Council that the PSPO needs extending in order to prevent the reoccurrence of the significant issues caused by this activity prior to the current PSPO being implemented in 2018.
Council Meeting 29 June 2021 | Agenda 32 Consultations Item 7
Current PSPO
The Public Spaces Protection Order 2018 which prohibits car cruising came into force on the 9th July 2018 and is in force for a period of 3 years. It applies to all land within the Borough of Scarborough which is open to the air and where the public are permitted to have access, with or without payment.
Enforcement action can be taken by:
Police Officers
Police Community Support Officers
Scarborough Borough Council Officers that have written authorisation
Offence
It is an offence for a person who without reasonable excuse -
Participates in car cruising (by being the driver of or being carried in or on a motor vehicle when car cruising is going on); or promotes, organises or publicises car cruising (including but not limited to via email, the internet, social media, or via any publication or broadcast medium) to take place; or attends any meeting either as a vehicle owner, driver, passenger or spectator where a reasonable person would consider that Car Cruising was or is taking place.
What is car cruising?
“Car Cruising” is defined as two or more motor vehicles (including motorbikes) being on or in a highway or a public place (as defined in the Act), where any such vehicle or occupant of a vehicle performs any of the Prohibited Activities listed below.
“Participating in Car Cruising” means being the driver of, or being carried in (or on) a motor vehicle in circumstances where Car Cruising is taking place.
The Prohibited activities causing danger or risk of injury to road users (including pedestrians) causing damage or risk of damage to property speeding or racing performing stunts sounding horns or playing music so as to cause a nuisance
Council Meeting 29 June 2021 | Agenda 33
Clerks Report Item 11a using foul or abusive language using threatening or intimidating behaviour; or causing obstruction (whether moving or stationary).
OFFENCES and PENALTY
The various offences that can be committed are outlined in the section underlined ‘Offence’ in this report.
A person who is guilty of an offence under this Order shall be liable on summary conviction to a fine not exceeding level 3 on the standard scale (£1,000).
A constable or authorised person may issue a fixed penalty notice to any person they have reason to believe has committed an offence under this Order.
Where a person is issued with a fixed penalty notice under this Order, the amount of the fixed penalty shall be £100.
CHALLENGING THE VALIDITY OF ORDERS
Any interested person who wishes to challenge the validity of the order on the grounds that the Council did not have power to make the order, or to include particular prohibitions or requirements imposed by the order, or that a requirement under the Act has not been complied with may apply to the High Court within six weeks from the date upon which the order is made. Section 66 of the Act contains the information relating to this.
PLEASE NOTE – It is proposed that the PSPO, as the current order does, will include a scheme under which certain events and activities that have been properly planned and authorised in writing by the Council can be exempted from some or all of the provisions of the PSPO.
Council Meeting 29 June 2021 | Agenda 35