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Full Council Meeting 29 June 2021

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Full Council Meeting 29 June 2021 M A KING A COWEY (Mrs) Town Clerk & RFO Deputy Clerk & Civic Officer PANNETT PARK | WHITBY | YO21 1RE TEL: (01947) 820227 | E MAIL: [email protected] Dear Councillor, 24 June 2021 You are summoned to attend the MEETING of the TOWN COUNCIL OF WHITBY to be conducted Pannett Gallery on Tuesday 29 June at 6:00pm, the agenda for which is set out below. To: Councillors Barnett, Coughlan, Dalrymple, Derrick, Michael King Goodberry, Harston, Jackson, Jennison, Lapsley, Nock, Town Clerk Redfern, Smith, Sumner, Wild, Wilson and Winspear NOTICE OF MEETING – Public notice of the meeting is given in accordance with schedule 12, paragraph 10(2) of the Local Government Act 1972. AGENDA 1. APOLOGIES FOR ABSENCE To receive and resolve upon apologies for inability to attend. 2. DECLARATION OF INTERESTS To declare any interests which members have in the following agenda items. 3. PUBLIC PARTICIPATION Standing Orders will be suspended for up to 15 minutes to allow for questions or statements about business items on the agenda, submitted by members of the public1 (limited to 3 mins per person). 4. EXTERNAL REPORTS To receive reports on behalf of external bodies if present a. Anglo American b. North Yorkshire Police c. Scarborough Borough Council – Nick Edwards attending d. County & Borough Councillors 5. MINUTES Page 5 a. To approve as an accurate record minutes of the following meetings: i. Council 4 May 2021 b. To receive a record of decisions delegated to the proper officer, under the council’s Scheme of Delegation (as amended). Council Meeting 29 June 2021 | Agenda 1 6. ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN (AGAR) 2020/21 Page 17 a. Outturn expenditure and income statement (17 - to note) b. Internal Auditor’s Report (18 - to note) c. AGAR Section 1 (Annual Governance Statement) (23 - to approve) d. AGAR Section 2 (Accounting Statement) (24 - to approve) Members should note that audit regulations require that two separate votes are taken to approve Sections 1 and 2 of the AGAR and that these should not be moved en bloc. 7. BUS SUBSIDY CONSULTATION Page 25 8. PUBLIC SPACE PROTECTION ORDER CONSULTATION Page 29 Public Space Protection Orders (PSPO) are designed to stop individuals or groups committing anti-social behaviour in public places. SBC is seeking the views of residents, partners and stakeholders on the PSPO Car Cruising. Comments can be made by 26 July 2021. 9. MAYOR'S REPORT Civic engagements since 4 May 2021 and other activities undertaken to note. 10. CLERK’S REPORT The Clerk will provide a verbal update on issues and correspondence arising since the last meeting. 11. FLOODING AWARENESS - STANDING ITEM Tides above 5.5 metres – to be reported at the meeting. Council Meeting 29 June 2021 | Agenda 2 Minutes Item 5a WHITBY TOWN COUNCIL Minutes of the meeting of the Annual Meeting of the Town Council of Whitby, duly convened, and conducted on-line via Zoom on Tuesday 4 May 2021 at 6.00pm. Present Councillor Mrs L Wild (Town Mayor) and Councillors R Barnett, Mrs H R Coughlan, R Dalrymple, L Derrick, G Goodberry, J Harston, G Jackson, T Jennison, S Lapsley, J Nock, J Redfern, S R Smith, Mrs H Sumner, Mrs N Wilson and C Winspear. Also M King, Clerk, and Mrs A Cowey, Deputy Clerk & Civic Officer. NOTICE OF MEETING – Public Notice of the Meeting was given in accordance with Schedule 12, paragraph 10 (2) of the Local Government Act 1972. 001/21 ELECTION OF TOWN MAYOR MOVED by Councillor Mrs N Wilson, seconded by Councillor Mrs H Coughlan and RESOLVED that Councillor Mrs L Wild be appointed Town Mayor of Whitby until the next Annual Meeting of the Council. The newly elected Town Mayor made and subscribed the Declaration of Acceptance of Office. 002/21 ELECTION OF DEPUTY TOWN MAYOR MOVED by Councillor Mrs H Coughlan, seconded by Councillor Mrs N Wilson RESOLVED that Councillor R Dalrymple be appointed Deputy Town Mayor until the next Annual Meeting of the Council. The newly elected Deputy Town Mayor made and subscribed the Declaration of Acceptance of Office. 003/21 APOLOGIES No apologies received. 004/21 DECLARATION(S) OF INTEREST & REQUEST FOR DISPENSATION There were no declarations of interest. 005/21 MINUTES MOVED by Cllr T Jennison, seconded by Cllr J Nock and Council Meeting 29 June 2021 | Agenda 3 Minutes Item 5a RESOLVED unanimously that the Minutes of the ordinary meeting of the Full Council held on 2 March 2021, Extraordinary Council 4 March 2021 and Extraordinary Council 30 March 2021 are confirmed as an accurate record of the meeting and signed by the Town Mayor. MOVED by Councillor Mrs Wilson, seconded by Councillor T Jennison and RESOLVED unanimously that the minutes of the ordinary meeting of the Full Council held on 7 April 2021, are confirmed as an accurate record of the meeting and signed by the Town Mayor. MOVED by Councillor T Jennison, seconded by Councillor J Nock and RESOLVED unanimously that the following committee minutes are taken on block and received Planning 20 April 2021 Finance, Policy & General Purposes 22 April 2021 Town Development & Improvement 26 April 2021 Planning 28 April 2021 006/21 COMMITTEE RECOMMENDATIONS A) Finance, Policy & General Purposes Committee F309/21 APPROVAL OF EXPENDITURE MOVED by Councillor G Jackson, seconded by Councillor C Winspear and RESOLVED unanimously that the schedule of payments and receipts up to 19 April 2021 in the sum of £10,957.97 (in respect WTC for 2020/21), £21,375.99 (in respect WTC for 2021/22), and of £654.00 (in respect PAG) as recommended by The Finance Policy& General Purposes Committee is approved and the income in the sum of £17,083.46 (in respect of WTC) and £12,000 (in respect of PAG) is noted. B) Finance, Policy & General Purposes Committee F311/21 REVIEW OF GOVERNANCE DOCUMENTS MOVED by Councillor Mrs H Coughlan, seconded by Councillor R Dalrymple and RESOLVED unanimously that the revised Standing Orders be approved and adopted by Full Council. 007/21 ITEMS FOR REVIEW AT THE ANNUAL MEETING OF THE TOWN COUNCIL a. REVIEW OF DELEGATION ARRANGEMENTS TO COMMITTEES, SUB- COMMITTEES, STAFF AND OTHER LOCAL AUTHORITIES; & REVIEW OF THE TERMS OF REFERENCE FOR COMMITTEES AND WORKING PARTIES MOVED by Councillor Mrs H Coughlan, seconded by Councillor R Dalrymple Council Meeting 29 June 2021 | Agenda 4 Minutes Item 5a and RESOLVED unanimously that Terms of Reference of Committees and Scheme of Delegation, as last approved on 18 October 2019 are adopted. b. COMMITTEE MEMBERSHIPS PLANNING COMMITTEE MOVED by Councillor G Jackson, seconded by Councillor J Nock and RESOLVED unanimously that Councillors R Dalrymple, J Harston, G Goodberry, G Jackson, J Nock, Mrs N Wilson and C Winspear be appointed to the Planning Committee with Councillor S Lapsley appointed substitute until the next annual meeting of the Council. HUMAN RESOURCES COMMITTEE MOVED by Councillor Mrs H Coughlan and Mrs H Sumner RESOLVED unanimously that Councillors Mrs H Coughlan, R Dalrymple, G Jackson, S Smith, Mrs L Wild, Mrs N Wilson and C Winspear be appointed to the Human Resources Committee until the next annual meeting of the Council. TOWN DEVELOPMENT AND IMPROVEMENTS MOVED by Councillor C Winspear, seconded by T Jennison and RESOLVED unanimously that Councillors R Dalrymple, J Harston, G Jackson, T Jennison, J Nock, Mrs L Wild and C Winspear be appointed to the Town Development and Improvements Committee with Councillor Mrs Sumner appointed substitute until the next annual meeting of the Council. PANNETT ART GALLERY COMMITTEE (& JOINT MANAGEMENT) MOVED by Councillor B Dalrymple, seconded Mrs N Wilson and RESOLVED unanimously that Councillors Mrs H Coughlan, R Dalrymple, L Derrick, G Jackson, Mrs L Wild, Mrs N Wilson and C Winspear be appointed to the Pannett Art Gallery Committee with Councillor G Goodberry appointed substitute until the next Annual Meeting of the Council; and that, consequently, the additional places on JMC go to Councillors G Goodberry and J Nock. Council Meeting 29 June 2021 | Agenda 5 Minutes Item 5a FINANCE POLICY AND GENERAL PURPOSES MOVED by Councillor G Jackson, seconded by Councillor C Winspear and RESOLVED unanimously that Councillors Mrs H Coughlan, R Dalrymple, J Harston, G Jackson, Mrs L Wild, Mrs N Wilson and C Winspear be appointed to the Finance, Policy and General Purposes Committee with Councillor T Jennison appointed substitutes until the next annual meeting of the Council. HARBOUR COMMITTEE MOVED by Councillor Mrs N Wilson, seconded by Councillor S Smith and RESOLVED unanimously that Councillors R Dalrymple, G Goodberry, T Jennison, J Redfern, Mrs H Sumner, Mrs L Wild, and C Winspear be appointed to the Harbour Committee with Councillor Mrs N Wilson appointed substitutes until the next annual meeting of the Council. PANNETT ART GALLERY AND WHITBY MUSEUM JOINT MANAGEMENT COMMITTEE RESOLVED that Councillors Mrs H Coughlan, R Dalrymple, L Derrick, G Jackson, Mrs L Wild, Mrs N Wilson, C Winspear and J Nock plus the Chairman of the Finance Policy and General Purposes Committee and Human Resources are appointed to the Pannett Art Gallery and Whitby Museum Joint Management Committee. If the Chairmen of the Finance Policy and General Purposes Committee and Human Resources Committee are already selected the vacancies are to be brought back to Full Council to nominate members c. REVIEW AND ADOPTION OF APPROPRIATE STANDING ORDERS AND FINANCIAL REGULATIONS MOVED by Councillor J Nock, seconded by Councillor G Goodberry and RESOLVED that the Standing Orders as approved and adopted (Min No 06/21B) and Financial Regulations, as last approved on 4 February 2020, be
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