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ASME Letter Document Three Park Avenue tel 1.212.591.7000 New York, NY fax 1.212.591.7674 10016-5990 U.S.A. www.asme.org AGENDA 2010-2011 BOARD OF GOVERNORS June 12, 2011 Day & Time: Sunday, June 12, 12:30 PM – 4:00 PM* Location: InterContinental Hotel Crystal Ballroom VI – VIII/Ballroom Level Dallas, TX 1. Opening of the Meeting 12:30 PM – 12:35 PM 1.1. Call to Order. Robert Simmons 1.2. Adoption of the Agenda. Robert Simmons ACTION A motion should be made to accept the Agenda as circulated on May 26, 2011. 1.3. Announcements. Robert Simmons 2. Discussion Items 12:35 PM to 3:45 PM 2.1. Committee of the Whole. Robert Simmons ACTION A motion should be made to approve going “as if in Committee of the Whole,” where open discussion is permitted and only a memo of issues discussed by topic is maintained by the Secretary. 2.2. Report on Executive Session. (5 minutes) Robert Simmons 2.3. Sector Management Committee. (5 minutes) Victoria Rockwell 2.4. Generative Discussion 2.4.1. Reflection on Past Year. (20 minutes) INFORMATION Robert Simmons (Agenda Appendix 2.4.1) 2.5. Strategic Discussion 2.5.1. Update on Strategic Priorities. (40 minutes) INFORMATION SET Leaders (Agenda Appendix 2.5.1) *Executive Session planned for 10:00 AM – 11:30 AM. Separate Agenda will be sent to those invited to attend. **Distributed June 3, 2011** 2010-2011 Board of Governors-Agenda June 12, 2011 Page 2 of 6 2.5.2. Update on Initiative to Address the Prevention of Complex Systems Failure. Harry Armen (20 minutes) INFORMATION (Agenda Appendix 2.5.2) BREAK 2:05 PM to 2:15 PM 2.6. Administrative 2.6.1. Approval of 2012-2014 General Operating & Capital Budget. SUBSEQUENT ACTION Reggie Vachon (90 minutes) (Agenda Appendix 2.6.1) 3. ACTION ITEMS 3:45 PM – 3:50 PM 3.1. Motion to Return to Formal Session. A motion should be made to move out “as if in Committee of the Whole.” ACTION 3.1.1. Approval of 2012-2014 General Operating & Capital Budget. ACTION Reggie Vachon (Agenda Appendix 2.6.1) 4. Consent Calendar 3:50 PM – 3:55 PM The Consent Calendar is limited to items of a routine or non-controversial nature, grouped together to save Board time. Consent Items for Receipt are report items for information, followed by Consent Items for Action that the Board is asked to take action on as a group. Governors are encouraged to contact ASME Headquarters with their questions prior to the meeting as it is not expected that Consent Receipt or Action items are to be removed from the Agenda. Reports, whether for information or action, are to be in writing and part of the Consent Calendar, unless otherwise approved by the President. 4.1. Consent Items for Receipt 4.1.1. Report by the Treasurer. Webb Marner Financial statements were distributed on May 11, 2011 under separate cover. 4.1.2. Sector Management Committee Report. Victoria Rockwell (Agenda Appendix 4.1.2) 4.1.3. EDESC Annual Report. Amos Holt (Agenda Appendix 4.1.3) **Distributed June 3, 2011** 2010-2011 Board of Governors-Agenda June 12, 2011 Page 3 of 6 4.1.4. COG Annual Report. K. Keith Roe (Agenda Appendix 4.1.4) 4.1.5. New Fellows Listing. Harry Armen (Agenda Appendix 4.1.5) 4.1.6. Approved Society Awards Listing. John Cipolla (Agenda Appendix 4.1.6) 4.1.7 Motion for Receipt. ACTION 4.2. Consent Items for Action 4.2.1. Identification of Items to be removed from Consent Calendar. Any action item(s) may be removed from the consent calendar by request from any member of the Board of Governors. 4.2.2. Approval of Minutes from Meeting on April 14 &15, 2011. 4.2.3. Committee on Organization and Rules. Dennis Achgill 4.2.3.1. Proposed Appointments. (Agenda Appendix 4.2.3.1) 4.2.3.2. Proposed Revisions to Society Policies. 4.2.3.2.1. P-2.7 Solicitation of Funds. (Agenda Appendix 4.2.3.2.1) 4.2.3.2.2. P-12.1 The Conduct of Conferences and Events. (Agenda Appendix 4.2.3.2.2) 4.2.3.3. Proposed Society Policies for Sunset. 4.2.3.3.1. P-2.5 Development Fund. (Agenda Appendix 4.2.3.3.1) 4.2.3.3.2. P-2.11 ASME Foundation Grants Program. (Agenda Appendix 4.2.3.3.2) **Distributed June 3, 2011** 2010-2011 Board of Governors-Agenda June 12, 2011 Page 4 of 6 4.2.3.4. Proposed By-Laws for First Reading. 4.2.3.4.1. Proposed Public Affairs and Outreach By-Laws. (Agenda Appendix 4.2.3.4.1) 4.2.3.4.2. By-Law Revisions to B.6.2. (Agenda Appendix 4.2.3.4.2) 4.2.3.5. Proposed By-Laws for Second Reading and Adoption. 4.2.3.5.1. B3.1.2 Fellows Review Committee. (Agenda Appendix 4.2.3.4.1) 4.2.4. New Society Awards. John Cipolla 4.2.4.1. ASME Nancy Deloye Fitzroy & Roland V. Fitzroy Medal. (Agenda Appendix 4.2.4.1) 4.2.4.2. ASME Kate Gleason Award. (Agenda Appendix 4.2.4.2) 4.2.4.3. ASME Technical Communities Globalization Medal. (Agenda Appendix 4.2.4.3) 4.2.5. Engineers Week 2012 Initiative Funding Request. (Agenda Appendix 4.2.5) **Distributed June 3, 2011** 2010-2011 Board of Governors-Agenda June 12, 2011 Page 5 of 6 4.2.6. Dates of Future Meetings. DATE DAY TIME LOCATION June 15, 2011(a) Wednesday 10:00 AM – 11:30 AM Dallas, TX Executive Session 12:00 PM – 3:00 PM September 15, 2011(a) Thursday 12:00 PM – 1:30 PM Washington, DC Executive Session 1:30 PM – 5:00 PM September 16, 2011(a) Friday 8:00 AM – 1:00 PM Washington, DC November 12, 2011(a) Saturday 9:00 AM – 10:30 AM Denver, CO Executive Session 11:00 AM – 4:00 PM February 23, 2012(a) Thursday 12:00 PM – 2:00 PM Web conference April 19, 2012(a) Thursday 12:00 PM – 1:30 PM New York, NY Executive Session 1:30 PM – 5:00 PM April 20, 2012(a) Friday 8:00 AM – 1:00 PM New York, NY June 3, 2012(a) Sunday 10:00 AM – 11:30 AM Montreal, Quebec, CA Executive Session 12:00 PM – 4:00 PM June 6 , 2012(b) Wednesday 10:00 AM – 11:30 AM Montreal, Quebec, CA Executive Session 11:30 AM – 3:00 PM (a) 2011-2012 Board of Governors (b) 2012-2013 Board of Governors BOG Retreat will take place July 13, 2011 through July 15, 2011 in Dublin, Ireland. A motion should be made to approve the remaining items from section 4.2 of the Agenda. 5. Contingency Time for Discussion and Other Business 3:55 PM - 4:00 PM Subject to the Presidents discretion, Contingency Time may be used for discussion of items pulled from the Consent Calendar and Other Business. 5.1. COG Planning for FY12. (5 minutes) Robert Pangborn 6. Adjournment. **Distributed June 3, 2011** 2010-2011 Board of Governors-Agenda June 12, 2011 Page 6 of 6 List of Appendices Appendix No. 2.4.1 Reflection on Past Year 2.5.1 Update on Strategic Priorities 2.5.2 Update on Initiative to Address the Prevention of Complex Systems Failure 2.6.1 Approval of 2012-2014 General Operating & Capital Budget 4.1.2 Sector Management Committee Report 4.1.3 EDESC Annual Report 4.1.4 COG Annual Report 4.1.5 New Fellows Listing 4.1.6 Approved Society Awards Listing 4.2.3.1 Proposed Appointments 4.2.3.2.1 P-2.7 Solicitation of Funds 4.2.3.2.2 P-12.1 The Conduct of Conferences and Events 4.2.3.3.1 P-2.5 Development Fund 4.2.3.3.2 P-2.11 ASME Foundation Grants Program 4.2.3.4.1 Proposed Public Affairs and Outreach By-Laws 4.2.3.4.2 By-Law Revisions to B.6.2. 4.2.3.5.1 By-Law Revision B.3.1.2 FRC 4.2.4.1 ASME Nancy Deloye Fitzroy & Roland V. Fitzroy Medal 4.2.4.2 ASME Kate Gleason Award 4.2.4.3 ASME Technical Communities Globalization Medal Proposal 4.2.5 Engineers Week 2012 Initiative Funding Request **Distributed June 3, 2011** Agenda Appendix 2.4.1 Page 1 of 4 ASME Board of Governors Agenda Item Cover Memo Date Submitted: June 2, 2011 BOG Meeting Date: June 12, 2011 To: Board of Governors From: Robert Simmons Presented by: Robert Simmons Agenda Title: Reflection on Past Year Agenda Item Executive Summary: This will be a generative discussion based on the achievements of the 2010-2011 Year. Proposed motion for BOG Action: (if appropriate) Generative discussion only. Attachments: Power point presentation. **Distributed June 3, 2011** 6/2/2011 Agenda Appendix 2.4.1 Page 2 of 4 Reflections on the Past Year ROBERT SIMMONS **Distributed June 3, 2011** 1 6/2/2011 Agenda Appendix 2.4.1 Page 3 of 4 Generative Discussions • Growth of the Society – How does the BOG measure growth (revenue vs. membership) – Goal of 300k members in 5 years • Governance Issues from Retreat – Is current Board Composition working? – How do we engage stakeholders? – Current length/terms of service working for the BOG? • Reviewed by COG Achievements • Partnership with IEEE for E4C joint investment • Launch of E4C • Launch of ASME.org • Engineering for Global Development • Clean Energy was at the forefront of IMECE • New Initiative Funding Process • Membership Engagement to begin researching models **Distributed June 3, 2011** 2 6/2/2011 Agenda Appendix 2.4.1 Page 4 of 4 Achievements Continued • Implementation of P-12.1 • Strategic Management/Centers realignment to Public Affairs & Outreach • Exploration of the creation of Sector focusing on needs of Student & Early Career Engineers • Approval of Concept for K&C realignment • Membership Engagement to begin researching models The Path Forward **Distributed June 3, 2011** 3 Agenda Appendix 2.5.1 Page 1 of 9 ASME Board of Governors Agenda Item Cover Memo Date Submitted: May 19, 2011 BOG Meeting Date: June 12, 2011 To: Board of Governors From: Strategic Management Office Presented by: SET Leaders Agenda Title: FY 11 Strategy Summary for the BOG Agenda Item Executive Summary: (Do not exceed the space provided) The SET Team leaders (Volunteer and Staff) will provide an update on activities from January 2011 to date.
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