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Relay for Life of Rapides Parish

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Relay for Life of Rapides Parish RELAY FOR LIFE OF RAPIDES PARISH April 28, 2017 | 6pm-11pm | Menard TEAM CAPTAIN PACKET Event Lead American Cancer Teams Lead Society Staff Lisa Clarke Kristin Franks Lisa Holt 318-308-3240 318-528-9993 318-447-7156 [email protected] [email protected] [email protected] TEAM CAPTAIN PACKET RELAY BASICS: Simple Team Fundraising Strategy…………………………… Page 3 Successful Team Captain Checklist…………………………. Page 4 What to Expect at Relay……………………………………….. Page 6 Prepping for Event Day………………………………………… Page 7 REGISTRATION: Join A Relay (how to get started)……………………………. Page 9 Your Relay Dashboard (Captain)……………………………. Page 10 Your Relay Dashboard (Team Members)…………………… Page 12 Relay Badges……………………………………………………. Page 14 Hope Club/Fundraising Club>>……………………………… Page 15 ACS MISSION INFORMATION: What Your Dollar Does…………………………………………. Page 18 ACS Research……………………………………………………. Page 19 FUNDRAISING Walking Pledge Form…………………………………………... Page 20 Sponsor Form……………………………………………………. Page 22 Luminaria Form………………………………………………….. Page 24 Cancer Fact Sign Form………………..………………………. Page 25 A-Z Fundraising Ideas………………………………………….. Page 26 Event Day Fundraising Ideas…………………………………. Page 29 How to Raise $150 or $500 in 10 Days………………………. Page 32 10 Easy Ways to Raise $100…………………………………… Page 33 HOPE Bingo………………………………………………………. Page 34 SIMPLE TEAM FUNDRAISING STRATEGY Relay For Life of Rapides Parish Saturday, April 28, 2017 6pm-11pm Menard High School We recommend first-year teams adopt this strategy as the easiest and most fulfilling way to reach your fundraising goal while learning about the magic of Relay For Life! Teams should consist of 8-15 members. This plan is based on a 10- member team exceeding a $1,000 goal. Dollars # Team Team Total Activity Number Per Members Raised $500 Each team member sell 5 5 $10 10 Luminaria Bags Each team member raise $30 online n/a $30 10 $300 Each team member collects $50 in pledges n/a $50 10 $500 Event Day Food/Game Fundraiser $150 n/a $150 1 Total $1,450 relayforlife.org/rapidesla SUCCESSFUL TEAM CAPTAIN CHECKLIST Relay For Life of Rapides Parish Saturday, April 28, 2017 6pm-11pm Menard High School ____ Register yourself at relayforlife.org/rapidesla and make sure your team members register as soon as possible. Everyone knows someone who has had cancer. As a few friends, family members, or co-workers to register and join you to celebrate, remember, and fight back for their special loved ones. ____ Set your team goal and work out strategies to achieve it before April 28, 2017! Work with your team members to set a goal for Individual Fundraising (how much each person will raise individually), Online Fundraising (how much each person will raise through the Relay website), and Team Fundraisers (events where the team works together to plan and execute a fundraiser) Also remember to plan for on-site fundraisers, such as food, games, and entertainment ____ Recruit a Team Co-Captain Leading a Relay Team takes some time and effort. However, having a teammate who shares the leadership role with you not only saves you a few grey hairs, but also helps you to work out a transition plan for the future relayforlife.org/rapidesla ____ Attend Team Captain Meetings, have someone from your team attend in your place, or get it from your Staff Partner Team Captain Meetings are where A LOT of information is shared, but you can also get this information from your Staff Partner! It’s very important that you share the info you receive with your team, whether it is through text, phone, email, Facebook, or carrier pigeon! ____ Host at least one Team Meeting or Social The most successful Relay Teams are those who hold each other accountable. Holding Team Meetings to energize your team as well as to follow up with them on their progress can be super beneficial to your success! ____ Follow Relay For Life of Rapides Parish on Facebook & read our emails! We share lots of information about event updates, team fundraisers, deadlines, and the American Cancer Society via email & on our Facebook page. Help get the word out by sharing and liking our FB posts. ____ Recognition! Saying Thank You is a great start! Whether it is to a donor, a team member or anyone. Be sure to recognize Team Members who are raising funds and spreading the word about the American Cancer Society ____ Share your story Ask anyone how they got involved in Relay and they will probably tell you “I was asked.” The American Cancer Society is a grass-roots organization, which means it relies on volunteers like us to share our mission as well as share “Why we Relay!” ____ Have a Relay Day Plan Think about who is getting the tent, what are you doing as an on-site fundraiser, do you need electricity and who is walking the track. The Logistics Lead and team will have updates at future Team Captain Meetings about set-up times and schedules ____ Keep it FUN!! Lead by example and put the FUN back in FUNdraising! relayforlife.org/rapidesla WHAT TO EXPECT AT RELAY FOR LIFE PREPARING FOR RELAY EVENT DAY Relay For Life of Rapides Parish Saturday, April 28, 2017 6pm-11pm Menard High School Preparing for Event Day Register your team and all participants Get together a set-up squad to help you set-up and a clean-up squad willing to stay later and help you break down your tent. If you are making food as your onsite fundraiser, we must know what it will be ahead of time—we try hard to limit duplicates so we are not competing with one another. Sign up for food sales at relayforlife.org/rapidesla Decide how you want to decorate your tent to match the theme for the year. It’s not required to participate, but it’s a fun & there will be a prize for best decorated tent! Make a team spirit stick! Have a stick that your teammates can hold when walking the track to represent your team. Plus, there’s a prize for best spirit stick, too! Try to arrange to have at least 1 person walking the track at all times of event. Each team member can collect pledges for the amount of laps walked. See the pledge form in the Fundraising portion of this packet. Make costumes/team t-shirts—again, not required but there will be awards! Tell everyone you know to come out and support you at the event! Give 5 flyers out to businesses you are a regular at to help us advertise! Like us on Facebook and spread the word by sharing and liking our posts! relayforlife.org/rapidesla PREPARING FOR RELAY EVENT DAY Relay For Life of Rapides Parish Saturday, April 28, 2017 6pm-11pm Menard High School What to Bring on Event Day Pop up tent(s) for your campsite (area will be approx. 10 x 10 feet). Let us know if you need more space. Folding chairs/tables Extension cords Generator (if necessary) Supplies for onsite fundraiser. Change for onsite sales (we suggest pricing everything at even $1 increments to minimize change) Donations or luminaria bags to be turned in after bank night Cash box or money bag Extra clothing in preparation for various weather conditions (rain, heat, cold) Tent decorations Flashlight Sunscreen & Bug spray Something to weigh your tent down in case of wind Scissors/tape/hammer/zip ties and other tools for random tasks MONEY! relayforlife.org/rapidesla --------------------------------------------------------------------| Join a Relay |------------------------------------------------------------------- Step 1: Join This Relay Step 4: Complete Registration. Visit your local Relay web site and click Join This Relay button to begin registration. OR call 1-800-227-2345 for additional registration options. Step 2: Society Account You must create or log into your Society Account to begin the registration process. If you are a NEW participant, you will Create an Account. If you are a RETURNING participant, you will log in. Step 3: Choose How You Will Participate. If you have any questions or concerns, please contact your local staff partner or call the American Cancer Society at 1.800.227.2345. ----------------------------------------------------| Team Captain Dashboard |--------------------------------------------------- Invite your friends and family to join your team, email team members, or promote your Edit your team team using one name of our pre- written Make a personal messages, donation Facebook or towards your Twitter. team goal! View/Edit Team Page Add Photos & Video to Team Page Update team fundraising goal Update your team story and share why you Relay! If you have any questions, please contact your local staff partner or call the American Cancer Society at 1.800.227.2345. View and thank your team donors, and View and email download a your team donor list members, and download a team roster See a complete list of team fundraising badges, including the ones your team has already earned! Access additional fundraising resources from directly within your dashboard! If you have any questions, please contact your local staff partner or call the American Cancer Society at 1.800.227.2345. --------------------------------------------------------| Participant Dashboard |------------------------------------------------------- Ask your friends and family for donations, share your personal page, and invite friends to join you at Relay For Life using one of Make a personal our pre-written donation messages, towards your Facebook or goa! Twitter. View/Edit Personal Page Add Photos & Video to Personal Page Update personal fundraising goal Update your personal story and share why you Relay! If you have any questions, please contact your local staff partner or call the American Cancer Society at 1.800.227.2345. View and thank your donors, and manage your email contacts See all available fundraising, activity and status badges, including the ones you have already earned! Access additional fundraising resources from directly within your dashboard! If you have any questions, please contact your local staff partner or call the American Cancer Society at 1.800.227.2345.
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