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Ngāti Whakaue Tribal Lands Annual Report 2015

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Ngāti Whakaue Tribal Lands Annual Report 2015 NGĀTI WHAKAUE TRIBAL LANDS ANNUAL REPORT 2014 – 2015 MANA WHENUA : MANA TĀNGATA 1 COMMITTEE OF MANAGEMENT Front row: Dr. Tanira Kingi (WFL Chair), David Thomas (NWTL Chair), Matthew Heke. Back row: Tamarapa Lloyd, Geoffrey Rolleston, Donna Grant, Jackie Aratema General Manager: Tina Ngatai Executive & Secretarial Staff: Kayla Christiansen & Audrey Herewini Registered Office: Ngāti Whakaue Tribal Lands Inc. Pukeroa Oruawhata House Level One, 1176 Amohau Street P.O BOX 12015, ROTORUA www.ngatiwhakaue.iwi.nz email: [email protected] 07 348 8887 Accountant: Glenn Hawkins & Associates (GHA) Solicitors: East Brewster Auditors: Iles Casey Bankers: Rabobank Farm Consultants: Perrin Ag Consultants Ltd. 2 CONTENTS ANNUAL REPORT 2014 – 2015 ..................................................................................................................... 1 COMMITTEE OF MANAGEMENT .................................................................................................................. 2 CONTENTS .................................................................................................................................................... 3 AGENDA ....................................................................................................................................................... 4 MINUTES OF THE ANNUAL GENERAL MEETING 8TH NOVEMBER 2014 ........................................................ 5 ANNUAL REPORTS 2014 – 2015 ................................................................................................................. 12 FROM THE CHAIRMAN ............................................................................................................................... 13 GENERAL MANAGER REPORT………………………………………………………………………………………………………………..15 GRANTS REPORT ........................................................................................................................................ 19 SCHOLARSHIP REPORT ............................................................................................................................... 20 WHAKAUE FARMING LIMITED ................................................................................................................... 21 FINANCIAL REPORTS .................................................................................................................................. 26 FINANCIAL SUMMARY............................................................................................................................ 27 NGĀTI WHAKAUE EDUCATIONAL TRUST ............................................................................................... 48 CRITERIA Ngāti Whakaue Educational Trust Scholarships ........................................................................ 54 CRITERIA GRANTS INFORMATION SHEET .................................................................................................. 55 2014 – 2015 GRANT RECIPIENTS ................................................................................................................ 56 3 AGENDA 1. Apologies 2. Call for General Business 3. Elections (Presentations and Voting) 4. Minutes of the Annual General Meeting of 8th November 2014 Matters arising 5. Receive NWTL Annual Reports and presentations Chairman’s report – David Thomas General Manager report – Tina Ngatai Grants report – Matthew Heke Scholarships– Donna Grant Whakaue Farming Ltd – Dr Tanira Kingi Nitrates Report – Tamarapa Lloyd 6. Financial Report – Glenn Hawkins a. Ngāti Whakaue Tribal Lands b. Ngāti Whakaue Tribal Lands Educational Trust 7. Appointment of Auditor 8. Approve Annual Grant 9. General Business 4 MINUTES OF THE ANNUAL GENERAL MEETING 8TH NOVEMBER 2014 5 MINUTES OF THE ANNUAL GENERAL MEETING AT TE PAPAIOURU MARAE, OHINEMUTU, ROTORUA ON SATURDAY 8TH NOVEMBER 2014 AT 9:30 AM. David Thomas welcomed all in attendance and chaired the meeting of 136 Shareholders (refer Appendix A). The meeting was opened by Pihopa Kingi with a mihimihi and karakia. APOLOGIES: 50 apologies received. (refer Appendix B). RESOLUTION: That the apologies be received. (Wallen Muir / Toni Gandy) Carried ELECTION OF MEMBERS: Chairman announced the election results. Tanira Kingi and Geoff Rolleston have been re-elected and Tamarapa Lloyd, as the only valid nomination received, is appointed to the vacancy. MINUTES: Minutes of the meeting of 9 November 2013 were presented. MATTERS ARISING: Kauae Cemetery: The Chairman said that land would be given for an Urupa, however people will still need to pay for their plots in the same way that they are currently being paid for. AGM Booklet: Wilhelmina Mohi would like to see the AGM Booklet earlier then the day of the Hui. RESOLUTION: That the minutes of the meeting held on the 9TH November 2013 are confirmed. ( Josie Scott / Iris Thomas ) Carried CHAIRMANS REPORT (David Thomas) The Chairman presented his report. NWTL has reduced its bank loan debt by 1.5 million this year. We received good returns on log prices in forestry 13/14 year. On the 14th of November 2014, NWTL will be the owner of what was going to be Gray’s Funeral Home, at Kauae. The leases for Okataina 10 and Okoheriki 2C4C3 have been returned. NWTL have changed bank services from BNZ to Rabobank. Committee members are now taking fees following the request to do so at last year’s AGM. The Chairman thanked all Staff including the Professional Staff, Farm Staff and the Committee of Management for all their work. The Chairman also thanked the Shareholders for their continued support. RESOLUTION: That the Chairman’s report be received. (David Thomas / Monty Morrison ) Carried Maria Ihaia asked why the Committee purchased the Funeral Home. The Chairman said that this is considered to be a good investment and that there is a party interested in using some of the buildings on site. Mary Kusabs asked why we changed banks. Advised that RaboBank is an International Company that focuses on Farming. 6 GENERAL MANAGER REPORT (Tina Ngatai) Farm Tour 2014 NWTL website – currently being upgraded. NWTL Grants – Grants started on 1 April 2014. We have kept this simple to keep costs down. Key criteria for Health Grants is you must be a Shareholder. Josie Scott, Matt Heke, Candice Richards and the GM are the Grants Committee. Whakaue Whakanuia – NWTL has supported this initiative financially and have given support for the next two years also. Ngāti Whakaue Educational Trust – The trust deed limits grants to educational use only. Established in the 1990 it has a balance of $75,000. Investigation shows we can’t vary the deed, without considerable legal costs, or wind it up so the Committee of Management have decided to exhaust the fund over the next three years. A total of $25,000 will be paid out to post graduate scholarships and one scholarship for farming. A decision in 2016 will be made whether the fund will end or continue. Scholarships close Wednesday the 12/11/14. Shareholder Engagement Hui – 3 themes have come out of Hui: a) Shareholders want whenua to be a touch point for the Iwi. b) Shareholders want to receive benefits - hence the launch of the Grants and Scholarships. c) Dividends that are sustainable. This has highlighted the need to manage the Unclaimed dividends and reduce this liability along with ensuring we manage any new distributions. Noted the new signage on the lands to show people who the owners are. Community use of our land – Putting rules around the use of our land and getting a commercial return on this. Unclaimed funds: Maria Ihaia asked how we could find missing shareholders. NWTL will use the website mainly as this is the most cost effective method of doing so however the majority of missing owners are those who are deceased and haven’t been succeeded to. Wilhelmina Mohi congratulated General Manager for doing a great job. It sounds like NWTL are moving forward in a positive way. She is interested in being a part of any other Shareholders Hui. RESOLUTION: That the General Manager’s report be adopted. (Ruihi Bidios/ Te Mutunga Te Tomo) Carried WHAKAUE FARMING LTD (Tanira Kingi) WFL have done particularly well in recovering from the 2013 Drought. Significant jump in profitability in regards to Sheep and Cattle. Wagyu-X appear to be growing in line with expectations and has led to a new supply arrangement with export company Firstlight Foods. 7 Dairy Bull sire policy at Wharenui continues to perform well with cattle revenues on an increase. Sheep performance is less than expected with a facial eczema outbreak and genetic issues that they are now managing. Maintaining a firm control on costs has been an important focus. New Management structure has resulted in a number or changes. Overall the WFL farm business has a pleasing result with a total operating surplus of $270/ha. Lake Rotorua Catchment and the BoPRC Rules and Incentives Programme – WFL will need to agree on a Nutrient Farm Plan for each Farm, outlining how to reduce nitrate leaching levels. Tony Wihapi asked for elaboration on the new management structure. Tanira explained that WFL have three Farm Managers and an independent Farm Consultant advising the WFL Committee of Management. Tony says that facial eczema sounds like a major concern. Tanira says that WFL have done a good job in recovering from that. Facial eczema normally follows a drought. Pihopa Kingi asked where the truffles are and Albert Rice asked if any root testing had been done. Tanira advised that we have an investment that is 7 years old and costs $30,000 a year to maintain.
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