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2016 Annual Report

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2016 Annual Report Ngāti Whakaue Tribal Lands 2016 ANRNegistUeredA OfLfic e REPORT Ngāti Whakaue Tribal Lands Inc. Ngāti WPuhkearoka aOruueaw haTta Hroibusae l Lands Level One, 1176 Amohau Street P.O Box 12015, Rotorua. th 55 AnnualCon taGeneralct Details Meeting 07 348 8887 www.ngatiwhakaue.iwi.nz [email protected] 1 Ngāti Whakaue Tribal Lands Registered Office Ngāti Whakaue Tribal Lands Inc. Pukeroa Oruawhata House Level One, 1176 Amohau Street P.O Box 12015, Rotorua. Contact Details Phone: 07 348 8887 Website: www.ngatiwhakaue.iwi.nz Email: [email protected] Accountant: GHA Auditor: Iles Casey Solicitor: East Brewster Bank: Rabobank Farm Consultant: Perrin Ag Corporate Office General Manager Receptionist Executive Assistant Tina Ngatai Audrey Herewini Kayla Christiansen 2 Governance Committee of Management Jackie Aratema Jackie has been a Director on the Committee of Management since 2003 and after 13 years of service, has retired this year. On behalf of our owners and fellow Committee members, we would like to express our gratitude and many thanks to Jackie for his commitment and dedication in the service of our people. E te rangatira, ka nui te mihi ki a koe mō ōu mahi whakahirahira mō tō tātou Iwi o Ngāti Whakaue me tō tātou whenua. David Thomas Tanira Kingi Geoff Rolleston NWTL Chairman WFL Chairman Director Tamarapa Lloyd Kiriwaitingi Rei Matthew Heke Director Director Director 3 Contents 1. Agenda……………………………………………….…………..….5 2. Minutes of the AGM 14th November 2015………….6 3. Chairman’s Report……………….……………………….....17 4. From the General Manager………………………………20 5. Grants Report…………..……………………………………...24 6. Whakaue Farming Ltd………………...……………………25 7. Financial Reports………………………………………….….30 • Ngāti Whakaue Tribal Lands • NWTL Educational Trust 8. Grants • Grants Criteria………………………….…………….….69 • 2015/16 List of Grant Recipients……………..…70 4 Contents Agenda 1. Apologies 1. Agenda……………………………………………….…………..….5 2. Call for General Business 2. Minutes of the AGM 14th November 2015………….6 3. Elections: Presentations & Voting 3. Chairman’s Report……………….……………………….....17 4. Minutes of the AGM of the 14th of November 2015 4. From the General Manager………………………………20 • Matters Arising 5. Grants Report…………..……………………………………...24 5. Receive NWTL Annual Reports & Presentations 6. Whakaue Farming Ltd………………...……………………25 • Chairman’s Report 7. Financial Reports………………………………………….….30 • General Manager’s Report • Ngāti Whakaue Tribal Lands • Grants Report • NWTL Educational Trust • Whakaue Farming Ltd. 8. Grants 6. Financial Report • Grants Criteria………………………….…………….….69 • Ngāti Whakaue Tribal Lands • 2015/16 List of Grant Recipients……………..…70 • NWTL Educational Trust 7. Appointment of Auditor 8. Approve Annual Grant 9. General Business 5 Ngāti Whakau e Tribal Lands MRegiisnteruedt Oeffsice Ngāti Whakaue Tribal Lands Inc. HELD AT TE PAPAPIOuUkeRrUo a MOAruRaAwEha, tOa HHINouEsMe UTU, ROTORUA ON Level One, 1176 Amohau Street SATURDAY 14TH NOVEMBER 2015 AT 10:00 AM. P.O Box 12015, Rotorua. Contact Details 07 348 8887 www.ngatiwhakaue.iwi.nz [email protected] 6 MINUTES OF THE ANNUAL GENERAL MEETING HELD AT TE PAPAIOURU MARAE, OHINEMUTU, ROTORUA ON TH SATURDAY 14 NOVEMBER 2015 AT 10:00 AM. The meeting was opened by Pihopa Kingi with a mihimihi and karakia at 10:08am David Thomas welcomed all in attendance and chaired the meeting of 156 Shareholders (refer Appendix A). Ngāti Whakaue Tribal Lands APOLOGIES 77 apologies received. (Refer Appendix B). MRegiisnteruedt Oeffsice RESOLUTION: That the apologies be received. (David Thomas /Haehaetu Barrett) Carried Ngāti Whakaue Tribal Lands Inc. ELECTION OF MEMBERS: HELD AT TE PAPAPIOuUkeRrUo a MOAruRaAwEha, tOa HHINouEsMe UTU, ROTORUA ON Presentations to meeting by Kiriwaitingi Rei, Matthew Heke and Donna Grant. Election to be held by Poll Vote: 5 owners agreed - Pihopa Kingi, Norma Sturley, Iris Level One, 1176 Amohau Street TH Thomas, Miriama Searancke and Hamuera Mitchell SATURDAY 14 NOVEMBER 2015 AT 10:00 AM. P.O Box 12015, Rotorua. Sonia Cooper (Kennedy) and Wiremu Keepa appointed as Scrutineers. th [Results will be posted in the Daily Post by the 18 November 2016 which were: Donna Grant 103,974.50 Contact Details Kiriwaitingi Rei 182,298.90 Matthew Heke 166,672.80 07 348 8887 Invalid Shares 4,904.75 www.ngatiwhakaue.iwi.nz Therefore Kiriwaitingi Rei and Matthew Heke were elected to the Committee of Management.] [email protected] MINUTES: Minutes of the meeting of 8 November 2014 were presented. MATTERS • Kauae Building Site- To be covered in the GM’s report ARISING: • Amiria McGarvey: Referred to Page 9 Deficit, queried where this came from and what the operating revenue was at 1 July 2013. Also requested operating revenue figures for 1 July 2014 and does not want anything after 14 September 2014. Chairman explained that NWTL made a profit in 2014 that was bigger than the loss in 2013. Profits were from Operating Revenue as a result of Farming, Forestry and Rentals. Chair asked that she speak with the GM after the meeting who would make the information available. TH RESOLUTION: That the minutes of the meeting held on the 8 November 2014 are confirmed. (David Thomas / Tony Wihapi) Carried CHAIRMANS REPORT (David Thomas) Key points: • Reduced Bank Debt • Good results in the Farming Sector and improved practices have lifted income. • GM and Team have been working to increase passive income from rentals and new leases. • NWTL have been able to provide better resources to Staff and Owners • Good returns from Forestry but there will be 6-7 years without these returns 7 which the Incorporation needs to replace • Over the next 12 months, NWTL will be looking at other sources of income whilst allowing the farms to continue to increase their revenue. RESOLUTION: That the Chairman’s report be received. (David Thomas / Tony Wihapi) Carried Tony Wihapi: Commended NWTL on changing to Rabobank considering the lack of support received from BNZ and that the Manager, Brad Tatere was of Ngāti Whakaue decent. Chairman advised that Brad Tatere has now left Rabobank. Bob Armstrong: Commended the Incorporation on AGM Reports being out earlier this year, recommended they be out 2 weeks earlier than AGM. GM Committed to reports being available 8 days in advance of the next AGM, Chair said we would try for 2 weeks. GENERAL MANAGER REPORT (Tina Ngatai) Key points: • Introduced her staff and advised that their hours had increased and how valuable this had been to achieving outcomes. • 2012-2015 Strategic Plan completed and key outcomes achieved. • Improved engagement through Grants and Scholarships and improving the Farm Tour to include farming and the whenua. • Working toward other sources of income as well as ensuring all current leases are at Market Value. • Kauae Site: Site is externally complete for Council Compliance. Interior yet to be completed. Advised that we have a key tenant and close to completing a formal lease agreement. • Other opportunities: Working toward a lease with Wingspan who Fly and Breed Raptors. Shearers Quarters - Future use being investigated such as a “Book a Bach” type arrangement. Were successful in receiving MBIE Funding which pays for a commercial advisor to investigate ventures and opportunities. Ernst & Young has been contracted for this. • Collaboration with Pukeroa Oruawhata Trust and Ngāti Whakaue Asset Trust in early stages to look at an Iwi Housing Model to increase home ownership for Ngāti Whakaue. • Te Ture Whenua Maori Act: NWTL made a Submission as the Incorporation has concerns around what the implications of any amendments will have financially and to our ability to operate commercially. • 2016 Farm Tour: Date set for 12 March 2016 (weather dependent). th • 55 AGM to be Celebrated next year. • 2015-2018 Strategic Plan: presented the plan. RESOLUTION: That the General Manager’s report be adopted (Tina Ngatai / Iris Hayward) Carried Bob Armstrong: Commended GM on her Report and commended the Board for allowing the increase in staff. He noted his concern about the number of ventures that have been done in the past and wanted to ensure this Committee 8 concentrated on its core business as there have been substantial loses in the past. GRANTS REPORT (Matthew Heke) Key Points: Health, Marae, Tangi and discretionary grants made. Encouraged the owners to apply. RESOLUTION: That the Grants report be adopted. (Matthew Heke/ Tony Wihapi) Carried. RESOLUTION: That $50,000 be allocated for the 2015-2016 toward Grants. (Matthew Heke/ Tony Wihapi) Carried. Tony Wihapi asked how much was allocated for the Tikanga Fund and the Whakairo at Kauae Cemetery. Matthew advised that $5000.00 has been allocated for the Tikanga Fund over the last 2 years and GM explained that $5000.00 had also been allocated for the Whakairo at Kauae Cemetery as per the Carvers quote. SCHOLARSHIPS REPORT (Donna Grant) Donna Grant presented the Scholarships Report. Also gave the history behind the funds in the Ngāti Whakaue Educational Trust along with informing owners that next year will be the last year for these funds to be utilised. RESOLUTION: That the Scholarships report be adopted. (Donna Grant/ Josephine Tai) Carried. WHAKAUE FARMING LTD (Tanira Kingi) Tanira Kingi presented the Whakaue Farming Report. • Acknowledged Bob Armstrong’s statements regarding ‘sticking to farming and forestry’. Explained that since restructuring, the farms have turned around and are performing in the top 20 percent nationally. Locally NWTL own the largest pastoral farm in Te Arawa and the Rotorua Catchment. Also said that being the biggest and good at farming isn’t enough anymore which means NWTL have to be prepared to change in order to be better positioned for the challenges ahead. • Challenges for WFL: Climate Change-discussed the impacts of the 2012 Drought and the El Nino Weather Pattern emerging which means dryer summers and more wet/cold springs and winters. Farming under the Nitrates Incentives Scheme is also going to have an impact, but WFL are well positioned moving forward. • 3 things have characterised the past year for WFL. 1. Innovation is essential and WFL are focussed on the farms being prepared for long-term sustainability.
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