Ginny Coleman President Tuscaloosa County High School Northport, AL

Meg Jones President-Elect 5 February 2018 Buckhorn High School 2018 All-State Information New Market, AL

Dear Colleague: Carl Davis Congratulations for your student’s participation in the 2018 Vice-President Vocal Association’s All-State Choral Festival. Please note the following Decatur High School Decatur, AL important information regarding the festival.

• Directors are required to: Cathy Spence Attend the All-State Festival in its entirety with your Recording Secretary students. Alabama School of Fine Arts Monitor student behavior during one rehearsal and/or Birmingham, AL

monitor attendance at the beginning of each rehearsal (if Rebekah Stevens assigned). Please check the attached schedules carefully and Executive Secretary determine your assignment. Attendance monitors will receive Northport, AL separate communication with specific instructions. Print and complete the enclosed registration form (page 3 of this letter) and bring it to registration. • Students are required to: Attend every minute of every rehearsal. AVA policy states that students must attend all rehearsals and the entire final concert. This policy will be strictly enforced. Missing rehearsal for ANY amount of time disqualifies a student from participating in the concert. Have original copies of all music for their choir. Students will not be allowed to participate in All-State without original copies of music. Wear name tag (acquired at registration) in a visible location at every rehearsal. No student is allowed in the rehearsal without this name tag. If lost, see the Assistant Coordinator for directions about how to purchase a new name tag. Wear school-appropriate clothing at each rehearsal. Have a black folder for the concert. Wear appropriate formal choral uniforms for the concert. If your choir does not have formal concert attire (formal dress and suit/tux or robe), your students should acquire appropriate formal clothing, with skirts at least knee-length or longer, as All-State is a formal event. School uniforms, show choir uniforms (sequins, spaghetti straps, etc.) jeans, t-shirts, polo shirts, short skirts, and sports shoes are not considered appropriate for this event. Be familiar with assigned voice part for the enclosed copy of the Star Spangled Banner, which will be performed at both the Middle School and High School concerts. • Schedule reminders: Registration will be held Thursday, March 8th from 10:00am until 1:00pm in the basement of the Wright Center. Please allow yourself ample travel time so that you may complete registration by 1:00 p.m. The General Assembly Meeting for all students and directors will be held in The Wright Center Auditorium at 1:00 p.m. on Thursday, March 8th. Please have your HS SATB students find their rehearsal seats and sit in them for the assembly. Everyone else should sit in an unmarked seat. Please familiarize yourself with the rehearsal schedule. Read it carefully and prepare your students and chaperones accordingly. The Middle School Concert will be held Friday, March 9th at 7:00pm. The High School Concert will be held Saturday, March 10th at 12:00pm. Both concerts are free and open to the public. • Other reminders: Campus Dining at Samford is OFF LIMITS. No one is to utilize any of Samford University’s dining options. Extra time has been added to the lunch break and a list of area dining establishments is included in this correspondence. Teachers must provide documentation (i.e. doctor’s excuse, obituary) in order for your “no-shows” to be considered for an excused absence from All-State. Vendors will have plaques, t-shirts, videos, etc. for purchase. These vendors will be set up in the lobby of the Wright Center. Student observers are not allowed in rehearsals. All chaperones attending rehearsals must wear a name tag. Name tags are available at registration. Parking information is forthcoming from Samford and will be communicated to directors once received. Please contact me with any questions or concerns at [email protected]. We look forward to seeing you and your students in Birmingham.

Sincerely,

Meg Jones Alabama Vocal Association President-Elect

Enclosures:

Registration Information Choir Coordinators, Assistant Coordinators, and Attendance Monitors Rehearsal Monitor Assignments Procedures for Rehearsal Monitors Rehearsal Schedule Samford Map Parking Information Local Restaurants The Star-Spangled Banner 2018 All-State Choral Festival Registration Information Please complete before you come to the registration desk to pick up your packets.

School Name ______District ______

No. of students in: ____MS Treble ____MS Mixed ____TTBB ____SSA ____SATB

Lodging ______Phone Number ______

Director's Name ______

Choir Duty (day/time/choir) ______

Cell Phone Numbers (in case of emergency) ______

Chaperones Names/cell phone # (Must have information) ______

Students with special needs ______

Student No-Shows To be considered for an excused absence, documentation must be attached.

Name/Choir/Voice Part/Reason ______

Last day of school for seniors (if applicable) or last day of school you see your students (to ensure availability of CD's): ______

2018 All-State Choral Festival Choir Coordinators and Assistant Coordinators

Concert Site Coordinator: John Kincaid, Hoover HS

High School Concert Coordinators: Charles Henry, Mountain Brook HS Billy Hughes, Fultondale HS

Middle School Concert Coordinators: Dan Cater, Simmons MS Taylor Stricklin, Dauphin Junior HS

Choir Coordinators:

High School SATB Coordinator Josh Agnew, St. Bernard Preparatory School Assistant Gavin Dover, Vestavia Hills High School

High School SSA Coordinator Harris Gessner, James Clemens High School Assistant Ashley Gresko, Dadeville High School

High School TTBB Coordinator Brian Hodges, Wetumpka HS Assistant Ashlyn Kuyrkendall, Shelby County High School

Middle School Mixed Coordinator Marla Jenkins, Discovery/Liberty Middle Schools Assistant D'Acquistoe Hamner, Eastwood MS

Middle School Treble Coordinator Rachel Smith, Berry Middle School Assistant Joe Whitaker, Hampton Cove Middle School

2018 All-State Choral Festival Attendance Monitors

High School SATB Jennie Wall, Oxford Christian School Sarah Coleman, Huntsville HS Gina Garmon, Gadsden City HS Cameron Weiler, Enterprise HS

High School SSA Heather Henson, American Christian Academy James McDonald, DAR High School Khristina Motley, Hillcrest High School Debbie Flynn,

High School TTBB Eron Smith, Auburn High School Melissa Payne, Alexandria High Carolyn Boone, Trinity Christian School Tucker Ratcliff, Grissom High

Middle School Mixed Christi Smallwood, Guntersville Middle School JJ Davenport, Mars Hill Bible School Caylen Stewart, Oxford Middle School Meredith King, UMS-Wright Preparatory School

Middle School Treble Allyson Petrone, Lee-Scott Academy Jonathon Snodgrass, ASFL Susan Sanders, Cottage Hill Christian Academy Amber Yates, Calera Middle

2018 All-State Choral Festival Rehearsal Monitor Assignments

Thursday, March 8th Check-in with the Assistant Coordinator in the rehearsal room at the beginning of your duty time. Thank you in advance for your help and support.

SATB SSA TTBB MS Mixed MS Treble Thurs. 2:00 – 3:45 Thurs. 2:00 – 3:45 Thurs. 2:00 – 3:45 Thurs. 2:00 – 3:45 Thurs. 2:00 – 3:45 Wright Center Brock Recital Hall Bolding Studio Harrison Theatre Cassese Band Hall Martha Mozer Brandon Hall Byron Mosquera Courtney Keenum Holly Aldridge ASMS West Morgan HS Homewood HS Muscle Shoals MS Cedar Ridge MS John Malone Sarah Timothy Jill Runne Sarah Adams Brandy Barger Athens High School Pinson Valley HS Mae Jemison HS Northside MS Centreville MS Amy Griffin Nora McGalliard Molly Cross Debbie Gray Julie Arman Billingsley School Benjamin Russell HS Bragg MS Pleasant Grove MS Brian Quillin Roderick Frye Laura Mixon Emily Stoddard Alexa Carlisle Arab High School Ben C. Rain HS Daphne HS AAA Brookwood MS

SATB SSA TTBB MS Mixed MS Treble Thurs. 3:45 – 5:30 Thurs. 3:45 – 5:30 Thurs. 3:45 – 5:30 Thurs. 3:45 – 5:30 Thurs. 3:45 – 5:30 Wright Center Brock Recital Hall Bolding Studio Harrison Theatre Cassese Band Hall Tyler Henderson Conrad Weber Jerry Wilkerson Amy Lee Pam Kenney Lee High School Escambia Co. HS Greenville HS Vincent Middle Sanford Middle Haley Godwin Danielle Portis Alton Mitchell Sal Rodas Schwayn Bradley Williamson HS Woodlawn HS Bumpus Middle W.S. Neal Middle Leroy Hughes Wesley Morris Greg Blackman Casey Bailey Sarah Shifrin Baldwin County HS Stanhope Elmore HS T.R. Miller HS Opelika Middle Hartselle Middle Kelly Lenard Sarah Skinner Margaret Heron Mary Catherine Whatley Jason Bonner White Plains HS Mortimer Jordan HS Clay Chalkville MS Hillcrest Middle

SATB SSA TTBB MS Mixed MS Treble Thurs. 7:30 – 9:30 Thurs. 7:30 – 9:30 Thurs. 7:30 – 9:30 Thurs. 7:30 – 9:30 Thurs. 7:30 – 9:30 Wright Center Brock Recital Hall Bolding Studio Harrison Theatre Cassese Band Hall Ginny Hughes Mary Poland Steve Simmons Jerry Toole Alicia Mulloy Gardendale HS Smiths Station HS Jacksonville HS Oak Mountain MS Whitesburg P-8 Sharon Reynolds Chip Janes Michael Bird Jordan Sullivan Jeff Caulk Episcopal Day Ramsay HS Tallassee HS Trinity Pres. School JCIB Pleasant Grove Henry Terry Sara Towns Justin Gipson Cindy Edgar Samantha Matthews G.W. Carver HS Oneonta HS Alma Bryant HS Fort Dale Academy Westbrook Christian Kathy Hughes Dawn Huddleston Amy Hendrix Frank Andrews Anita Roberson Spanish Forth The Donoho School Slocomb HS Helena Middle McKee Middle

Friday, March 9th Check-in with the Assistant Coordinator in the rehearsal room at the beginning of your duty time. Thank you in advance for your help and support.

SATB SSA TTBB MS Mixed MS Treble Fri. 8:30 – 11:00 Fri. 8:30 – 11:00 Fri. 8:30 – 11:00 Fri. 8:30 – 11:30 Fri. 8:30 – 11:30 Brock Recital Hall Harrison Theatre Bolding Studio Cassese Band Hall/ Wright Center/ Wright Center Cassese Band Hall Maria Wilson Michael Weinberg Ronda Paoletti Levert Hedgemon Jennifer Fyock John Carroll Catholic Randolph School Houston Academy Westlawn Middle Spanish Fort Middle Cissy Johnson Brady McNeil Abigail Lindquist Heather Cantwell Dori Hardee Helena High School Central HS Theodore HS Liberty Park Middle Thompson Middle Kate Gates Michael Wilson Milton Williams Allison Gruenenfelder Gretchen Greenwood Montgomery Cath. Prattville HS Booker T. Washington Albertville Middle Causey Middle Orlando Williams Joel Stevens Beth White Elizabeth Bass Shannon Waits Minor High School Murphy HS Davidson HS Westminster Christian Sardis Middle Please have a parent or other chaperone report for your monitor duty while you are at the General Meeting.

SATB SSA TTBB MS Mixed MS Treble Fri. 1:00 – 3:15 Fri. 1:00 – 3:15 Fri. 1:00 – 3:15 Fri. 1:30 – 3:30 Fri. 1:30 – 3:30 Wright Center/ Brock Recital Hall/ Bolding Studio Harrison Theatre Cassese Band Hall Brock Recital Hall Wright Center Kristin Kilgore Shelia Sparks Melissa Talley Christopher Deason Anne McClendon Saks High School Lionheart Christian Shades Valley HS East Samford MS Holy Spirit Catholic Darrian Stovall Beth McGuire Kate Dupuis Darla Earnest Carrie Payne Park Crossing HS Northridge HS Hartselle HS Bayshore Christian Emma Sanson/Gadsden Emily Rush Megan Rudolph Natalie Allen David Mandt Daryl Johnson Russellville High Vestavia High Thompson HS Chelsea Middle Huntsville Jr. High Zachary Ray Dontavius Tidwell Donna Callahan Kay Carter Traci Fuller Russell Co. HS Sylacauga HS Faith Christian Hewitt-Trussville MS Baldwin Magnet School

SATB SSA TTBB Fri. 3:15 – 5:30 Fri. 3:15 – 5:30 Fri. 3:15 – 5:30 Brock Recital Hall Wright Center/ Bolding Studio/ Harrison Theatre Wright Center Hannah Bradford Trudy Prestridge Teresa Rhyne Muscle Shoals HS Madison County HS Auburn Jr. High Kelsey Hayes Sallye York Abigail Grauberger Fayette Co. HS Saint James School Albertville High Allen Gillespie David Pryor Amanda Goins Hewitt-Trussville HS St. Michael Catholic Faith Academy Diane Ham Mary Lou Hatcher-Davis Brad White Fairhope HS Baker High School Florence High School

2018 All-State Choral Festival Procedures for Rehearsal Monitors

• Check-in with the Assistant Choir Coordinator at the beginning of your assigned duty period. • Rehearsal monitors will be assigned a section to watch. • Monitors should walk around and check for name tags, pencils, music, gum, sleeping, talking, etc. (Gentle reminders unless further action is necessary) • If there is a serious or repeated infraction that gentle reminders do not solve, contact Assistant Coordinator or Coordinator to take further action. • All students must have original copies of music---no photocopies! Any student observed using photocopied music must be reported immediately. Obtain the students name/school/director and report this infraction to the Assistant Coordinator who will then report to the registration desk. • Do not allow a student to remain in the rehearsal with no name tag. Notify the Assistant Coordinator. • Any use of cell phones is prohibited during a rehearsal. Remove cell phones from any student who is observed using a cell phone during a rehearsal. There are no second chances. Take the phone and give it to the Assistant Coordinator or the Coordinator. Be sure to write down the students name and school. The teacher of the student will have to come to the Coordinator to retrieve the phone.

All-State Festival Schedule

Wednesday, March 7, 2018-

2:15 PM Registration for OCS/OA, Lobby of Brock Recital Hall

3:00 PM Male OCS Competition, Brock Recital Hall

4:30 PM OCS/OA Picture, Lobby of Brock Recital Hall

5:00 PM Female OCS Competition, Brock Recital Hall Outstanding Accompanist Competition, Buchannan Hall 109

Thursday, March 8, 2018-

8:00-11:30 AM ASSC Rehearsal, Wright Performance Center

10:00-1:00 PM Registration, Wright Basement

1:00-1:45 PM General Assembly – ASSC Performance, Wright Performance Center

2:00-5:30 PM HS SATB, Wright Performance Center HS SSA, Brock Recital Hall HS TTBB, Bolding Studio MS Mixed, Harrison Theatre MS Treble, Cassese Band Hall

5:30-7:30 PM Dinner Break

7:30-9:30 PM Rehearsals, Same sites as first rehearsal

11:00 PM Curfew

Friday, March 9, 2018-

MIDDLE SCHOOL –

8:30-9:45 AM MS Mixed Rehearsal, Cassese Band Hall MS Treble Dress Rehearsal, Wright Performance Center

9:00 AM General Membership Meeting, Brooks Hall Auditorium

10:00-11:30 AM MS Mixed Dress Rehearsal, Wright Performance Center MS Treble Rehearsal, Cassese Band Hall

11:30-1:30 PM LUNCH

1:30-3:30 PM MS Mixed, Harrison Theatre MS Treble, Cassese Band Hall

6:30 PM Call Time for Concert

7:00 PM MS Concert, Wright Performance Center

HIGH SCHOOL –

8:30-11:00 AM HS SATB, Brock Recital Hall HS SSA, Harrison Theatre HS TTBB, Bolding Studio

9:00 AM General Membership Meeting, Brooks Hall Auditorium

11:00-1:00 PM LUNCH

1:00-2:30 PM HS SATB Dress Rehearsal, Wright Performance Center HS SSA, Brock Recital Hall HS TTBB, Bolding Studio

2:45-4:00 PM HS SATB, Brock Recital Hall HS SSA Dress Rehearsal, Wright Performance Center HS TTBB, Bolding Studio

4:15-5:30 PM HS SATB, Brock Recital Hall HS SSA, Harrison Theatre HS TTBB Dress Rehearsal, Wright Performance Center

Saturday, March 10, 2018

11:00 AM HS SATB Warm-Up, Brock Recital Hall HS SSA Warm-Up, Harrison Theatre HS TTBB Warm-Up, Bolding Studio

11:30 AM Call Time for HS Concert, Wright Performance Center All Performers Seated

12:00 PM HS Concert

ALL-STATE CHORAL FESTIVAL PARKING GUIDELINES

GENERAL x Parking for participants before 4:30 PM will be in the South Stadium Lot and Track and Soccer Stadium Lot (See map). x Handicap spaces are available in the lot just to the west of the Wright Center and are available at any time. x After 4:30 PM and all day Saturday, guests may park in any lot. x Reserved, fire lane, and handicap parking are enforced 24 hours a day, 7 days a week, 365 days a year. x Vehicles must be parked in a legal valid space between white lines. Parking on grass, cross-hatched areas, islands or any other un-marked area is prohibited.

SHUTTLES x The red/gray shuttle lines service the South Stadium Lot. x Blue shuttle lines service the Track and Soccer Lot. x Shuttles operate 7 AM to 6 PM and have limited capacity so plan ahead. x 'RZQORDG´5LGH6\VWHPVµDSSLQ\RXUDSSVWRUHDQGVHOHFW´6DPIRUG 8QLYHUVLW\µDVWKH7UDQVLW$JHQF\ZKHQSURPSWHGWRWUDFNVKXWWOHVLQUHDO time.

BUSES x Buses should drop off in front of the Wright Center and park in the Track and Soccer Lot across Lakeshore. Drivers can take shuttle back to campus. x Under no circumstances may buses be parked and left unattended in front of the Wright Center.

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! Local Restaurants

Vestavia Hills Mugshots Directions: 1919 Kentucky Avenue, #101 Turn left onto Lakeshore Vestavia Hills, Alabama 35216 Take the 31 S exit (on right) (205) 824-9030 At the top of the hill you will enter Vestavia Hills Brookwood Village Directions: Kool Korner Sandwiches – Cuban Turn left out of Samford sandwiches Mall is on the right past the 31 790 Montgomery Hwy S, Vestavia Hills, AL interchange. 35216 (205) 822-4406 Jason’s Deli 583 Brookwood Village, Homewood, AL McDonald's 35209 707 Montgomery Hwy S, Vestavia Hills, AL (205) 877-8477 (205) 979-1132 Five Guys Burgers and Fries Moe's Southwest Grill 585 Brookwood Village, Birmingham, AL 716 Montgomery Hwy, Vestavia Hills, AL 35209 Vestavia Mall Shopping Center (205) 414-8459 (205) 824-7663 Chick-fil-A (inside mall) Panera Bread 746 Brookwood Village, Birmingham, 700 Montgomery Hwy, Vestavia, AL Alabama Vestavia Mall Shopping Center Colonial Brookwood Village (205) 978-8910 (205) 871-1398

Subway Subway (inside mall) 678 Montgomery Hwy S, Vestavia Hills, AL 740 Brookwood Village Space 238, (205) 823-9114 Birmingham, AL Colonial Brookwood Village Firehouse Subs (205) 414-7802 623 Montgomery Hwy S Birmingham, AL (205) 979-5753

Honey Baked Ham Cahaba Village Plaza (On 280) 601 Montgomery Hwy S, Directions: Vestavia Hills, AL 35216 Turn left out of Samford onto (205) 823-4700 Lakeshore Blvd. Go past Brookwood Mall Zoe’s 700 Montgomery Hwy S #190 Take the 280 East Exit (make your Vestavia Hills, AL way to the left lane) (205) 822-5922 Newk’s Express Café Zaxby’s 2800 Cahaba Village Plaza #130b, 1304 Montgomery Hwy S, Birmingham, AL 35243 Vestavia Hills, AL 35216 (205) 969-5584 (205) 978-2360 The Summit Restaurants Homewood

Directions: Directions: Turn left out of Samford onto Turn left out of Samford Lakeshore Blvd. Go past Brookwood Mall Take 31 N. Take the 280 East Exit (make your way to the left lane) Jack’s The Summit is on the Left before the 2831 19th St S, Homewood, AL 35209 459 Interchange (205) 879-9321

Subway California Pizza Kitchen 1919 28th Ave S #129, Birmingham, AL

35209 Chuy’s Mexican Food (205) 871-7782

Flip Burger Boutique Arby’s

1915 28th Ave S, Homewood, AL 35209 Genghis Grill (205) 871-9772

Johnny Ray’s BBQ

Macaroni Grill Further Down Lakeshore (near Walmart) Panera Bread Directions: Take a right onto Lakeshore Zoe’s Kitchen Milo's Hamburgers 208 State Farm Pkwy, Homewood, AL Galleria 35209 Phone: (205) 945-8008 Directions:

Turn right out of Samford Arby's Take 65 S 159 State Farm Pkwy, Homewood, AL Take 459 W 35209 Take Galleria Blvd. to Mall Phone: (205) 945-8811

Food Court: Wendy's ▪ Bistro & Grill 213 State Farm Pkwy, Homewood, AL ▪ Chick-fil-A 35209 ▪ Farmer's Basket Phone: (205) 945-8630 ▪ Godiva Chocolatier ▪ Great Wraps Taco Bell ▪ Haagen Dazs 213 Lakeshore Pkwy, Homewood, AL ▪ Manchu Wok 35209 ▪ TJ's Sandwiches Phone: (205) 942-5024 ▪ McAlister's Select ▪ McDonald's Chick-Fil-A ▪ Ruby Tuesday 211 Lakeshore Pkwy, Homewood, AL ▪ Sarku Japan 35209 ▪ Sbarro Italian Eatery Phone: (205) 945-6062

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