Ginny Coleman President Tuscaloosa County High School Northport, AL Meg Jones President-Elect 5 February 2018 Buckhorn High School 2018 All-State Information New Market, AL Dear Colleague: Carl Davis Congratulations for your student’s participation in the 2018 Alabama Vice-President Vocal Association’s All-State Choral Festival. Please note the following Decatur High School Decatur, AL important information regarding the festival. • Directors are required to: Cathy Spence Attend the All-State Festival in its entirety with your Recording Secretary students. Alabama School of Fine Arts Monitor student behavior during one rehearsal and/or Birmingham, AL monitor attendance at the beginning of each rehearsal (if Rebekah Stevens assigned). Please check the attached schedules carefully and Executive Secretary determine your assignment. Attendance monitors will receive Northport, AL separate communication with specific instructions. Print and complete the enclosed registration form (page 3 of this letter) and bring it to registration. • Students are required to: Attend every minute of every rehearsal. AVA policy states that students must attend all rehearsals and the entire final concert. This policy will be strictly enforced. Missing rehearsal for ANY amount of time disqualifies a student from participating in the concert. Have original copies of all music for their choir. Students will not be allowed to participate in All-State without original copies of music. Wear name tag (acquired at registration) in a visible location at every rehearsal. No student is allowed in the rehearsal without this name tag. If lost, see the Assistant Coordinator for directions about how to purchase a new name tag. Wear school-appropriate clothing at each rehearsal. Have a black folder for the concert. Wear appropriate formal choral uniforms for the concert. If your choir does not have formal concert attire (formal dress and suit/tux or robe), your students should acquire appropriate formal clothing, with skirts at least knee-length or longer, as All-State is a formal event. School uniforms, show choir uniforms (sequins, spaghetti straps, etc.) jeans, t-shirts, polo shirts, short skirts, and sports shoes are not considered appropriate for this event. Be familiar with assigned voice part for the enclosed copy of the Star Spangled Banner, which will be performed at both the Middle School and High School concerts. • Schedule reminders: Registration will be held Thursday, March 8th from 10:00am until 1:00pm in the basement of the Wright Center. Please allow yourself ample travel time so that you may complete registration by 1:00 p.m. The General Assembly Meeting for all students and directors will be held in The Wright Center Auditorium at 1:00 p.m. on Thursday, March 8th. Please have your HS SATB students find their rehearsal seats and sit in them for the assembly. Everyone else should sit in an unmarked seat. Please familiarize yourself with the rehearsal schedule. Read it carefully and prepare your students and chaperones accordingly. The Middle School Concert will be held Friday, March 9th at 7:00pm. The High School Concert will be held Saturday, March 10th at 12:00pm. Both concerts are free and open to the public. • Other reminders: Campus Dining at Samford is OFF LIMITS. No one is to utilize any of Samford University’s dining options. Extra time has been added to the lunch break and a list of area dining establishments is included in this correspondence. Teachers must provide documentation (i.e. doctor’s excuse, obituary) in order for your “no-shows” to be considered for an excused absence from All-State. Vendors will have plaques, t-shirts, videos, etc. for purchase. These vendors will be set up in the lobby of the Wright Center. Student observers are not allowed in rehearsals. All chaperones attending rehearsals must wear a name tag. Name tags are available at registration. Parking information is forthcoming from Samford and will be communicated to directors once received. Please contact me with any questions or concerns at [email protected]. We look forward to seeing you and your students in Birmingham. Sincerely, Meg Jones Alabama Vocal Association President-Elect Enclosures: Registration Information Choir Coordinators, Assistant Coordinators, and Attendance Monitors Rehearsal Monitor Assignments Procedures for Rehearsal Monitors Rehearsal Schedule Samford Map Parking Information Local Restaurants The Star-Spangled Banner 2018 All-State Choral Festival Registration Information Please complete before you come to the registration desk to pick up your packets. School Name _________________________________________________ District ______ No. of students in: ____MS Treble ____MS Mixed ____TTBB ____SSA ____SATB Lodging _____________________________________ Phone Number _______________ Director's Name ____________________________________________________________ Choir Duty (day/time/choir) ___________________________________________________ Cell Phone Numbers (in case of emergency) _____________________________________ Chaperones Names/cell phone # (Must have information) __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ Students with special needs __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ Student No-Shows To be considered for an excused absence, documentation must be attached. Name/Choir/Voice Part/Reason __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ Last day of school for seniors (if applicable) or last day of school you see your students (to ensure availability of CD's): ____________________________________________________ 2018 All-State Choral Festival Choir Coordinators and Assistant Coordinators Concert Site Coordinator: John Kincaid, Hoover HS High School Concert Coordinators: Charles Henry, Mountain Brook HS Billy Hughes, Fultondale HS Middle School Concert Coordinators: Dan Cater, Simmons MS Taylor Stricklin, Dauphin Junior HS Choir Coordinators: High School SATB Coordinator Josh Agnew, St. Bernard Preparatory School Assistant Gavin Dover, Vestavia Hills High School High School SSA Coordinator Harris Gessner, James Clemens High School Assistant Ashley Gresko, Dadeville High School High School TTBB Coordinator Brian Hodges, Wetumpka HS Assistant Ashlyn Kuyrkendall, Shelby County High School Middle School Mixed Coordinator Marla Jenkins, Discovery/Liberty Middle Schools Assistant D'Acquistoe Hamner, Eastwood MS Middle School Treble Coordinator Rachel Smith, Berry Middle School Assistant Joe Whitaker, Hampton Cove Middle School 2018 All-State Choral Festival Attendance Monitors High School SATB Jennie Wall, Oxford Christian School Sarah Coleman, Huntsville HS Gina Garmon, Gadsden City HS Cameron Weiler, Enterprise HS High School SSA Heather Henson, American Christian Academy James McDonald, DAR High School Khristina Motley, Hillcrest High School Debbie Flynn, Hazel Green High School High School TTBB Eron Smith, Auburn High School Melissa Payne, Alexandria High Carolyn Boone, Trinity Christian School Tucker Ratcliff, Grissom High Middle School Mixed Christi Smallwood, Guntersville Middle School JJ Davenport, Mars Hill Bible School Caylen Stewart, Oxford Middle School Meredith King, UMS-Wright Preparatory School Middle School Treble Allyson Petrone, Lee-Scott Academy Jonathon Snodgrass, ASFL Susan Sanders, Cottage Hill Christian Academy Amber Yates, Calera Middle 2018 All-State Choral Festival Rehearsal Monitor Assignments Thursday, March 8th Check-in with the Assistant Coordinator in the rehearsal room at the beginning of your duty time. Thank you in advance for your help and support. SATB SSA TTBB MS Mixed MS Treble Thurs. 2:00 – 3:45 Thurs. 2:00 – 3:45 Thurs. 2:00 – 3:45 Thurs. 2:00 – 3:45 Thurs. 2:00 – 3:45 Wright Center Brock Recital Hall Bolding Studio Harrison Theatre Cassese Band Hall Martha Mozer Brandon Hall Byron Mosquera Courtney Keenum Holly Aldridge ASMS West Morgan HS Homewood HS Muscle Shoals MS Cedar Ridge MS John Malone Sarah Timothy Jill Runne Sarah Adams Brandy Barger Athens High School Pinson Valley HS Mae Jemison HS Northside MS Centreville MS Amy Griffin Nora McGalliard Molly Cross Debbie Gray Julie Arman Opelika High School Billingsley School Benjamin Russell HS Bragg MS Pleasant Grove MS Brian Quillin Roderick Frye Laura Mixon Emily Stoddard Alexa Carlisle Arab High School Ben C. Rain HS Daphne HS AAA Brookwood MS SATB SSA TTBB MS Mixed MS Treble Thurs. 3:45 – 5:30 Thurs. 3:45 – 5:30 Thurs. 3:45 – 5:30 Thurs. 3:45 – 5:30 Thurs. 3:45 – 5:30 Wright Center Brock Recital Hall Bolding Studio Harrison Theatre Cassese Band Hall Tyler Henderson Conrad Weber Jerry Wilkerson Amy Lee Pam Kenney Lee High School Escambia Co. HS