Humanitarian Assistance to the Populations Affected by the Syrian Conflict in Syria and the Neighbouring Countries

TERMS OF REFERENCE For the External Evaluation of ACF’s Humanitarian assistance to the populations affected by the Syrian conflict in Syria and the neighbouring countries Programme Funded by ECHO Contract Reference ECHO/SYR/BUD/2013/91039 This version of the ToR is subJect to change and must be validated by ECHO prior to signing of the contract 22-09-2014 ACF Evaluation Policy & Guideline Annex I. Terms of Reference 1. CONTRACTUAL DETAILS OF THE EVALUATION 1.1. Key Evaluation Dates Expected Start Date: 20-10-2014 End Date: 30-11-2014 Submission of Draft Report 25 Calendar days after start of the evaluation Submission of Final Report 10 Calendar days after revision of the draft report 1.2. Language of the Evaluation Language Requirements for the Evaluation: English Language of the Report: English 1.3. Workplan & Timetable Activities Working Days Preparatory Works and final work plan with ACF-UK HQ 2 Develop evaluation tools and methodology 2 Briefing and evaluation framework analysis With ACF-Spain Technical Advisors 1 Briefing With ACF Lebanon/Syria country team 1 ProJect data collection and analysis 2 Field Visits in Lebanon and Key Informants IntervieWs 4 Visit to ACF Syria and Key informants IntervieWs tbc 2 Data analysis and draft of the evaluation report 8 Learning Workshop 1 Submission of final report 10 Total 33 1.4. Budget for the Evaluation The consultant is responsible for personal insurance during the evaluation. The consultant will also provide any necessary materials (including laptops) required for the evaluation. 2. DETAILS OF THE PROGRAMME Name of the Programme: Humanitarian assistance to the populations affected by the Syrian conflict in Syria and the neighbouring countries Location: West Bekaa, Central Bekaa, South Lebanon - Lebanon Syria (section 2.1) Ketem and Ne’Ayymeh villages, Bani Obaid District, Irbid Governorate –Jordan (operations closed July 2014) Starting Date: 1st of October 2013 End Date: 31st of October 2014 (including 3 months NCE) 2.1. Map of Programme Area Page 2 of 16 ACF Evaluation Policy & Guideline Annex I. Terms of Reference Syria: Map –project locations Kindly refer to Annex Kindly refer to Annex 1. Table on ACF intervention in Syria Lebanon: West Bekaa: El MarJ, Houch Harime, Istabl, Rachaya, Kirbet Rouha, Mdoukha, Rafid, Akaba; Page 3 of 16 ACF Evaluation Policy & Guideline Annex I. Terms of Reference Central Bekaa: Aali en Nahri, Faour, Fayda, MaJdel, AnJar, Rayak, Taalabaya, Terbol; South Lebanon: Tyre, Nabatiyeh 2.2. Programme OvervieW ACF is implementing the Action “Humanitarian assistance to the populations affected by the Syrian conflict in Syria and the neighbouring countries” in Syria, Lebanon and Jordan. The Action aims to “contribute to save lives and provide a life with dignity to the affected populations of the Syrian Crisis” in the targeted areas. It was started on 1st October 2013 and will continue until 31st of October 2014 based on the 3 month NCE submitted and approved by ECHO. Syria Action in Syria is being implemented in partnership with SARC (Syrian Arab Red Crescent), Ministry of Water Resources (MoWR) and in a closed coordination with MoLA (Ministry of Local Administration) and MoE (Ministry of Education). ACF still in the process of signing MoU (Memorandum of Understanding) with MoLA and renewal of MoU with MoE. So far, ACF Syrian mission was able to get written approval from MoLA to conduct rehabilitation in seven collective shelters and approval for well drilling in 7 schools of Hassakeh governorate from DoE while waiting for MoUs to be signed. ACF started its activities in the Syria in year of 2009 through a humanitarian assistance to Iraqi refugees in North Easter part of Syria in a partnership with SARC and MoE. To date, ACF has implemented number of Actions, mainly in Food Security, Water and Sanitation, livelihood, Vocational training provision, shelter and schools rehabilitation, both in emergency and development Actions. ACF received funding from DG ECHO for the intervention in the Syria in 2012 and 2013 and as of July 2014 ACF Syria mission is implementing five actions funded by different donors (ECHO, SDC, AECID, DFADT, and UNICEF). This Action aims to improve the living conditions of the IDPs, IDP/refugee returnees and host families and communities affected by the crisis in Syria through immediate relief assistance provision. Immediate provision of basic relief assistance in food basket, WASH services, NFI and small scale rehabilitation of shelter facilities and schools will increase the coping mechanism of the affected people and the access to basic services that are limited and/or not available due to the crisis. ACF is working closely with SARC, MoWR, MOE and MoLA ensuring that all activities follow the country strategy, respect their requirements, whilst also ensuring the needs of the beneficiaries are met and that the regulations of the donor agency are followed. Location Identification of locations for this action is coordinated with SARC and relevant Ministries (partners of ACF) based on the needs/gaps identified during the surveys and by relevant sector stakeholders. MoLA is in charge of shelter related activities and coordinating with stakeholder, including identification of locations, assessment, identification of shelters needs and planning. ACF coordinates with MoLA and re-validate the shelter needs based on the available information. MoE is in charge of the schools related activities and already identified damaged schools. ACF coordinates and develops join plan to identify priority schools for rehabilitation. SARC is the organization in charge of registering the IDPs and is the main body coordinating the distribution of Page 4 of 16 ACF Evaluation Policy & Guideline Annex I. Terms of Reference relief items retains all data and records on the families having benefited from the different distributions and the needs based on the locations. Therefore, ACF in a partnership with above mentioned agencies are involved in the selection of location and identification of beneficiaries. The following governorates are targeted: Hassakeh, Deraa, Tartus, Alleppo, Rural Damascus, Homs, Hamas, Idlib. ACF is keeping flexibility towards location due to security context and access. Beneficiaries1 Based on the Modification request submitted to donor agency, new estimated number of targeted people in Syria is 500.000 individuals which are counted as direct beneficiaries under this action. The action is targeting IDPs/affected people and/or returnee IDPs or refugees. The following table shows the estimated number of direct beneficiaries in each of the following sector targeted: ñ Sector ñ Beneficiaries ñ WaSH (including water trucking) ñ 300,000 beneficiaries ñ Food Security ñ 150,000 beneficiaries ñ Shelter/NFI ñ 50,000 beneficiaries ñ An estimated 1,045,000 individuals are expected to indirectly benefit from the: ñ Improved access to safe and adequate water supply, environmental sanitation and hygiene practices ñ Improved access to shelters and schools Partners involved in the Action The following partners and governmental agencies are involved in to the action: ñ SARC (Syrian Arab Red Crescent), ñ MoWR (Ministry of Water Resources) -DoWR (directorate of Water Resources) at the governorates level ñ MoE (Ministry of Education) -DoE (Directorate of Education) at the governorates level ñ MoLA (Ministry of Local Administration) _so far there is no MoU signed, but good cooperation and coordination has been established -DoTS (Directorate of Technical Services) at the governorate level Lebanon In Lebanon, ACF ran a full WaSH assessment in June 2013. The sample identified included 3908 households in tented settlements in North, Central and West Bekaa Valley, 845 HH in houses, unfinished houses and collective shelters. A specific feasibility study on potential CfW activities was also conducted in South Lebanon. The methodology included individual interviews with stakeholders, secondary data review and focus group discussions with resident refugees. The main findings from the assessments outlined significant gaps in WaSH response: over 29% of refugees living in tented settlements reported water borne diseases, 21% of beneficiaries did not 1 Please note that beneficiary numbers refer to the entire Action/project Page 5 of 16 ACF Evaluation Policy & Guideline Annex I. Terms of Reference had access to drinkable water and 78% did not had access to adequate sanitation facilities. In South Lebanon, refugees were facing lack in livelihood opportunities, limited access to unconditional cash programs with over 70% of the HH interviewed living on a minimum expenditure basket. To tackle the identified needs, ACF proposed to improve living conditions of Syrian Refugees in Lebanon settled in vulnerable conditions through provision of water, sanitation and Hygiene, and through set up of cash for work opportunities (Result 2). A comprehensive package of WaSH Relief assistance for Syrian Refugees in the most vulnerable identified locations was set up. Activities encompassed provision of 1) water trucking, water tanks, water filters, water storage items enhanced by permanent water analysis; 2) Provision of emergency latrines hand washing points, cleaning kits, soak away pits, garbage containers, support to garbage sorting, dislodgment services and hygiene kits distribution. Furthermore, taking in consideration the level of vulnerability of particular host communities, and the stress suffered from the Refugee influx, ACF has decided to cope with lack of access to water for all

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