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Agenda ORDINARY COUNCIL MEETING (OC 04/20) Agenda ORDINARY COUNCIL MEETING (OC 04/20) 6 August 2020 Commencing at 5:30 pm Town of Claremont 308 Stirling Hwy Claremont WA 6010 Suite 2/ 317 Churchill Avenue, Subiaco WA 6008 T 08 9384 4003 | E [email protected] | www.wmrc.wa.gov.au Dear Chairman and Councillors I advise that an Ordinary Meeting of the Western Metropolitan Regional Council will be held at the Town of Claremont, 308 Stirling Hwy, Claremont, WA 6010 on 6 August 2020 commencing at 5.30pm. Stefan Frodsham Chief Executive Officer 27 May 2020 Note for members of the public: Council Meetings – Procedures 1. All Council meetings are open to the public, except for matters raised by Council under “confidential items”. 2. Members of the public may ask a question at an Ordinary Council Meeting under “public question time” or prior to the meeting online through this link. 3. Members of the public who are unfamiliar with meeting procedures are invited to seek advice at the meeting. 4. All other arrangements are in accordance with the Council’s Meeting Procedures Local Law, policies and decisions of the organisation. Stefan Frodsham Chief Executive Officer WMRC Member Councils Town of Claremont | Town of Cottesloe | Town of Mosman Park | City of Subiaco | Shire of Peppermint Grove Agenda 6 August 2020 2 CONTENTS DECLARATION OF OPENING ................................................................................................ 4 RECORD OF ATTENDANCE AND APOLOGIES..................................................................... 4 DISCLOSURES OF INTERESTS ............................................................................................. 5 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ............................... 5 PUBLIC QUESTION TIME ....................................................................................................... 5 APPLICATIONS FOR LEAVE OF ABSENCE .......................................................................... 5 PETITIONS, APPROVED DEPUTATIONS AND PUBLIC STATEMENTS ............................... 5 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ...................... 5 CONFIRMATION OF PREVIOUS COUNCIL MINUTES ........................................................... 5 CONFIRMATION OF PREVIOUS ORDINARY COUNCIL MEETING MINUTES ........ 5 CONFIRMATION OF PREVIOUS SPECIAL COUNCIL MEETING MINUTES ............ 5 REPORTS OF COMMITTEES AND OFFICERS ...................................................................... 7 10.1 SAFETY MANAGEMENT ........................................................................................... 7 10.2 FINANCIAL STATEMENTS ...................................................................................... 10 LIST OF CREDITOR AND DEBTOR PAYMENTS .................................................... 13 10.4 AUDIT & RISK MANAGEMENT COMMITTEE ......................................................... 15 10.5 MINUTES OF CEOAC MEETINGS .......................................................................... 18 FEES AND CHARGES ............................................................................................. 20 10.7 DELEGATIONS REGISTER ..................................................................................... 22 INFORMATION BULLETINS .................................................................................................. 24 11.1 COMMUNICATIONS AND EDUCATION REPORT .................................................. 24 11.2 OPERATIONS REPORT .......................................................................................... 32 11.3 PROGRESS ON COUNCIL RESOLUTIONS ............................................................ 39 12 MOTIONS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN ........................................ 41 13 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ......................... 41 14 MEMBERS’ QUESTIONS WITHOUT NOTICE ...................................................................... 41 15 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ........ 41 16 MATTERS BEHIND CLOSED DOORS .................................................................................. 41 16.1 DICOM CONFIDENTIAL PROGRESS REPORT ......................................................... 41 16.2 STAFF ANNUAL REMUNERATION REVIEW.............................................................. 42 16.3 CEO PERFORMANCE REVIEW.................................................................................. 42 16.4 STAFF EX-GRATIA ..................................................................................................... 43 17 BUSINESS NOT DEALT WITH FROM A PREVIOUS MEETING ........................................... 44 18 GENERAL BUSINESS ........................................................................................................... 44 19 CLOSURE OF MEETING ....................................................................................................... 44 WMRC Member Councils Town of Claremont | Town of Cottesloe | Town of Mosman Park | City of Subiaco | Shire of Peppermint Grove Agenda 6 August 2020 3 DECLARATION OF OPENING RECORD OF ATTENDANCE AND APOLOGIES Councillors Cr. Charles Hohnen Chairman Shire of Peppermint Grove Cr. Bruce Haynes Deputy Chairman Town of Claremont Cr. Stephanie Stroud Member City of Subiaco Cr. Paul Shaw Member Town of Mosman Park Cr. Lorraine Young Member Town of Cottesloe Staff Mr. Stefan Frodsham Chief Executive Officer WMRC Ms. Alexandra Bell Manager Finance & Governance WMRC Mr. Keith Swift Manager Operations WMRC Ms. Libby Eustance Manager Communications & Education WMRC Ms. Ellen Mickels Customer Service & Finance Officer WMRC Leave of Absence Nil Visitors Peter Ward Barrister Francis Burt Chambers Anne Lake HR Consultant Anne Lake Consultancy Observers Apology WMRC OCM Agenda 6 August 2020 4 DISCLOSURES OF INTERESTS RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE PUBLIC QUESTION TIME APPLICATIONS FOR LEAVE OF ABSENCE PETITIONS, APPROVED DEPUTATIONS AND PUBLIC STATEMENTS ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION CONFIRMATION OF PREVIOUS COUNCIL MINUTES CONFIRMATION OF PREVIOUS ORDINARY COUNCIL MEETING MINUTES Minutes of the previous Ordinary Council Meeting held on 4 June 2020 have been circulated previously under separate cover and are at Attachment 9.1A. RESPONSIBLE OFFICER RECOMMENDATION 9.1.1 Council accepts the minutes of the previous Ordinary Council Meeting held on 4 June 2020 as a true and accurate record of proceedings. CONFIRMATION OF PREVIOUS SPECIAL COUNCIL MEETING MINUTES Minutes of the previous Special Council Meeting held on 19 June 2020 have been circulated previously under separate cover and are at Attachment 9.2A. RESPONSIBLE OFFICER RECOMMENDATION 9.2.1 Council accepts the minutes of the previous Special Council Meeting held on 19 June 2020 as a true and accurate record of proceedings. WMRC OCM Agenda 6 August 2020 5 WMRC OCM Agenda 6 August 2020 6 REPORTS OF COMMITTEES AND OFFICERS 10.1 SAFETY MANAGEMENT Responsible Officer: Manager Operations Date: 26 May 2020 Attachment: None SUMMARY Risk and safety management issues are discussed below. BACKGROUND Nil DETAIL Incidents and Accidents We have had one incident at the recycling centre. On July 28th at approximately 1.50pm, a resident was dropping off paint at the HHW drop off point. He spoke with the attendant who showed him where to leave the paint. The resident got back into his car (boot still open) and at this point a small truck bringing in greenwaste stopped adjacent to the car. The HHW operator proceeded to speak with the truck driver. The resident then reversed his car approximately 10 meters into the wall of the C&D waste receival bay. After hitting the wall, the resident moved forward towards the HHW shelter, unloaded his batteries, and left the site. He appeared to not be injured by the event, however his vehicle would have sustained some minor damage. The incident was picked up on camera. The footage was used as a training tool at a subsequent pre-start to alert operators of the dangers of working in proximity to traffic and the need to direct traffic. Safety Actions The following safety actions have occurred: • Toolbox meetings continue to be held fortnightly at the recycling centre. • Safety committee meeting was held July 27th with staff safety reps from the office and recycling centre. Quarter 3 safety committee meeting scheduled for Oct 19th. • Training matrix was reviewed, and a schedule was drafted highlighting outstanding actions and gaps in both training needs and record keeping (outdated copies of driving licenses etc.) Covid-19 has restricted some training opportunities; however others were possible during the reporting period including: o Asbestos Awareness Training WMRC OCM Agenda 6 August 2020 7 o Hearing Checks • 3 operators successfully completed and received operator tickets for both the Front-End Loader and the Backhoe • WALGA will be onsite August 4th to conduct HHW (Household Hazardous Waste) training for new members of staff who were not here at the last WALGA training opportunity • Skin checks will be conducted offsite and are available to staff on Thursdays between 9am – 12:30 pm (Limited times due to Covid-19) • First Aid training will be scheduled in coming months for those members of staff that would like to gain a first aid certificate. • Manual Task Training is scheduled for September for Office and Recycling Centre staff • New signage has been erected including speed / exit / waste stream signs • Trees on the exit onto Lemnos
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