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Minutes 23Rd July 2013

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SHIRE OF WAGIN ORDINARY MEETING OF COUNCIL Minutes 23rd July 2013 Minutes of the Ordinary Council Meeting 23rd July 2013 Contents 1. DECLARATION OF OPENING ............................................................................................... 3 2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY APPROVED) .. 3 3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ......................... 4 4. PUBLIC QUESTION TIME ....................................................................................................... 4 5. LEAVE OF ABSENCE ............................................................................................................. 4 6. PUBLIC FORUM ...................................................................................................................... 4 7. CONFIRMATION OF PREVIOUS MEETING MINUTES ......................................................... 5 8. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS ................................................... 5 9. STATUS REPORT – JULY 2013 ............................................................................................. 6 10. FINANCIAL REPORTS .......................................................................................................... 13 10.1 STATEMENT OF FINANCIAL ACTIVITY – JUNE 2013 ............................................... 13 10.2 STATEMENT OF PAYMENTS – JUNE 2013 ................................................................. 22 11. REPORTS OF COMMITTEES ............................................................................................... 36 11.1 SAFER WA AND LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING – 2ND JULY 2013 ................................................................................................................ 36 12. AGENDA ITEMS .................................................................................................................... 49 12.1 COMMUNITY EMERGENCY SERVICES MANAGER – EMPLOYMENT TERM .......... 49 12.2 PLANNING APPLICATION – PROPOSED BIOENERGY COGENERATION FACILITY FOR CONVERSION OF OAK HUSKS TO ELECTRICITY AND STEAM (PART OF THE WAGIN INTEGRATED FOOD FIBRE PROCESSING HUB WIFFPH PROJECT) ........ 51 12.3 COMMUNITY STRATEGIC PLAN, (CSP) / CORPORATE PLAN (CP) ......................... 71 12.4 DRYANDRA COUNTRY VISITORS CENTRE – FUNDING ASSISTANCE - $7,500 ........ ...................................................................................................................................... 73 12.5 COUNCILLORS SITTING FEES .................................................................................... 75 12.6 HEALTH, BUILDING AND PLANNING POLICY ............................................................ 77 13. REPORTS OF OFFICERS ..................................................................................................... 80 13.1 WORKS REPORTS – JUNE 2013 .................................................................................. 80 13.2 CEO REPORT – JULY 2013 ........................................................................................... 85 14. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS ................................................ 88 15. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING ........................... 89 16. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2) ................... 89 17. CLOSURE .............................................................................................................................. 90 DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Wagin for any act, omission or statement or intimation occurring during Council or Committee meetings. The Shire of Wagin disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee meeting does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by a member or officer of the Shire of Wagin during the course of any meeting is not intended to be and is not to be taken as notice of approval from the Shire of Wagin. The Shire of Wagin warns that anyone who has any application lodged with the Shire of Wagin must obtain and should only rely on written confirmation of the outcome of the application, and any conditions attaching to the decision made by the Shire of Wagin in respect of the application. 2 Minutes of the Ordinary Council Meeting 23rd July 2013 1. DECLARATION OF OPENING The Shire President Cr Blight declared the meeting open at 7.01pm. 2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY APPROVED) Present: Cr P J Blight President Cr G R Ball Member Cr I C Cumming Member Cr E N Pugh Member Cr G K B West Member Cr G T Hegarty Member Cr D C Lloyd Member Cr R C Walker Member Cr J L C Ballantyne Member Cr J G Shaw Member Cr C J Brockwell Member Staff: Mr P R Webster Chief Executive Officer Mr B A Roderick Manager Finance and Corporate Services Ms C A Webster Manager Community and Regulatory Services Mr A D Hicks Manager of Works Mrs D J Thompson Executive Assistant Visitors: Mrs A Howell Ms R Willey St John’s Ambulance Association Mr B Martin Campervan and Motorhome Club of Australia Ms V Crouch Wagin Woodanilling Landcare Zone Ms B Wright Wagin Woodanilling Landcare Zone Apologies: Nil 3 Minutes of the Ordinary Council Meeting 23rd July 2013 3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil 4. PUBLIC QUESTION TIME Nil 5. LEAVE OF ABSENCE 2210 COUNCIL DECISION Moved: Cr. I C Cumming Seconded: Cr. G K B West That Councillor Dale Lloyd and Councillor Ted Pugh be granted a Leave of Absence for the Ordinary Council Meeting of 27 August 2013. Carried 11//0 6. PUBLIC FORUM Veronika Crouch Zone Manager and Bev Wright Administration Manager from Wagin Woodanilling Landcare Zone presented a report and overview to Council on the past twelve months activity with Landcare. Veronika thanked the shire for their continuing support of Landcare, acknowledging the valuable partnership between Wagin and Woodanilling Shires. Robyn Willey, representative from St John’s Ambulance Association addressed Council regarding a letter sent to Council by Wagin St John’s Ambulance seeking support and financial assistance to install Automated Emergency Defibrillators (AED) in many strategic locations in Wagin. Bevan Martin State Representative from the Campervan and Motorhome Club of Australia addressed Council giving a brief outline of the recent findings of a tour through Wagin and how to increase the number of campervans and motorhomes to this region. Mr Martin explained that there has been a huge increase of “self contained travel” emerging, and tourists are now travelling through the hinterlands. Mr Martin commented that Wagin has a lot to offer travellers and encouraged the shire to embrace this opportunity by getting the message out to travellers by promoting Wagin. Veronika Crouch and Bev Wright left the meeting at 7.33pm. 4 Minutes of the Ordinary Council Meeting 23rd July 2013 7. CONFIRMATION OF PREVIOUS MEETING MINUTES ORDINARY MEETING 25th June 2013 2211 COUNCIL DECISION Moved : Cr. G R Ball Seconded: Cr. J L C Ballantyne That the Minutes of the Ordinary Council Meeting of 25th June 2013 be confirmed as true and accurate. Carried 11/0 LEMC ADVISORY MEETING 2nd July 2013 2212 COUNCIL DECISION Moved: Cr. D C Lloyd Seconded: Cr. G R Ball That the Minutes of the LEMC Advisory Committee Meeting be received. Carried 11/0 SPECIAL COUNCIL MEETING 16th JULY 2013 2213 COUNCIL DECISION Moved: Cr. E N Pugh Seconded: Cr. R C Walker That the Minutes of the Special Council Meeting of 16th July 2013 be confirmed as true and accurate. Carried 11/0 8. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS Nil 5 Minutes of the Ordinary Council Meeting 23rd July 2013 9. STATUS REPORT – JULY 2013 Date Resolution Officer Description Action Status Questions & # Comments FINANCE & ADMINISTRATION 24 May 1610 MCRS Heritage Upgrade of Tudhoe Street - CBD Concept drawings – John de Most are complete – Ongoing. 2011 Snoo. To be discussed at Townscape Meeting – July. 22 Nov 1788 MFCS Integrated Planning and Reporting That Council adopt the new Final plans are 2011 Process & Plan for the future Integrated Planning and being developed Reporting Framework and will be adopted by Council shortly. 27 Mar 1865 CEO Upgrade Reception Area – Administration Refer upgrade to the budget Design requested Rely on R 4 R. 2012 2012/13 for consideration. from D Smith. 25 Sept 2020 & MCRS Swimming Pool - Redevelop the Existing Designs and Specifications Further design Special Council 2012 2012 Buildings completed. changes. meeting called for July. 23 Apr 2159 CEO Community Strategic Plan, (CSP) / Advertise for Community Submission to be 2013 Corporate Plan (CP) comment for 21 days. received by 31 July 2013. 23 Apr 2160 CEO Integrated Age Care Plan Advise the Wheatbelt 2013 Development request to participate in an integrated Aged Care Plan that Council have agreed to contribute $2,000 towards the project. 6 Minutes of the Ordinary Council Meeting 23rd July 2013 23 Apr 2164 & MFCS Long Outstanding Rates Debtors Commence proceedings – Lot 2013 2165 471
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