Minutes 23Rd July 2013

SHIRE OF WAGIN

ORDINARY MEETING OF COUNCIL Minutes 23rd July 2013

Minutes of the Ordinary Council Meeting 23rd July 2013

Contents

1. DECLARATION OF OPENING ...... 3 2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY APPROVED) .. 3 3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ...... 4 4. PUBLIC QUESTION TIME ...... 4 5. LEAVE OF ABSENCE ...... 4 6. PUBLIC FORUM ...... 4 7. CONFIRMATION OF PREVIOUS MEETING MINUTES ...... 5 8. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS ...... 5 9. STATUS REPORT – JULY 2013 ...... 6 10. FINANCIAL REPORTS ...... 13 10.1 STATEMENT OF FINANCIAL ACTIVITY – JUNE 2013 ...... 13 10.2 STATEMENT OF PAYMENTS – JUNE 2013 ...... 22 11. REPORTS OF COMMITTEES ...... 36 11.1 SAFER WA AND LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING – 2ND JULY 2013 ...... 36 12. AGENDA ITEMS ...... 49 12.1 COMMUNITY EMERGENCY SERVICES MANAGER – EMPLOYMENT TERM ...... 49 12.2 PLANNING APPLICATION – PROPOSED BIOENERGY COGENERATION FACILITY FOR CONVERSION OF OAK HUSKS TO ELECTRICITY AND STEAM (PART OF THE WAGIN INTEGRATED FOOD FIBRE PROCESSING HUB WIFFPH PROJECT) ...... 51 12.3 COMMUNITY STRATEGIC PLAN, (CSP) / CORPORATE PLAN (CP) ...... 71 12.4 DRYANDRA COUNTRY VISITORS CENTRE – FUNDING ASSISTANCE - $7,500 ...... 73 12.5 COUNCILLORS SITTING FEES ...... 75 12.6 HEALTH, BUILDING AND PLANNING POLICY ...... 77 13. REPORTS OF OFFICERS ...... 80 13.1 WORKS REPORTS – JUNE 2013 ...... 80 13.2 CEO REPORT – JULY 2013 ...... 85 14. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS ...... 88 15. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING ...... 89 16. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2) ...... 89 17. CLOSURE ...... 90

DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Wagin for any act, omission or statement or intimation occurring during Council or Committee meetings. The Shire of Wagin disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee meeting does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by a member or officer of the Shire of Wagin during the course of any meeting is not intended to be and is not to be taken as notice of approval from the Shire of Wagin. The Shire of Wagin warns that anyone who has any application lodged with the Shire of Wagin must obtain and should only rely on written confirmation of the outcome of the application, and any conditions attaching to the decision made by the Shire of Wagin in respect of the application.

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1. DECLARATION OF OPENING

The Shire President Cr Blight declared the meeting open at 7.01pm.

2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY APPROVED)

Present: Cr P J Blight President Cr G R Ball Member Cr I C Cumming Member Cr E N Pugh Member Cr G K B West Member Cr G T Hegarty Member Cr D C Lloyd Member Cr R C Walker Member Cr J L C Ballantyne Member Cr J G Shaw Member Cr C J Brockwell Member

Staff: Mr P R Webster Chief Executive Officer Mr B A Roderick Manager Finance and Corporate Services Ms C A Webster Manager Community and Regulatory Services Mr A D Hicks Manager of Works Mrs D J Thompson Executive Assistant

Visitors: Mrs A Howell Ms R Willey St John’s Ambulance Association Mr B Martin Campervan and Motorhome Club of Australia Ms V Crouch Wagin Woodanilling Landcare Zone Ms B Wright Wagin Woodanilling Landcare Zone

Apologies: Nil

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3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

4. PUBLIC QUESTION TIME

Nil

5. LEAVE OF ABSENCE

2210 COUNCIL DECISION

Moved: Cr. I C Cumming Seconded: Cr. G K B West

That Councillor Dale Lloyd and Councillor Ted Pugh be granted a Leave of Absence for the Ordinary Council Meeting of 27 August 2013. Carried 11//0

6. PUBLIC FORUM

Veronika Crouch Zone Manager and Bev Wright Administration Manager from Wagin Woodanilling Landcare Zone presented a report and overview to Council on the past twelve months activity with Landcare. Veronika thanked the shire for their continuing support of Landcare, acknowledging the valuable partnership between Wagin and Woodanilling Shires.

Robyn Willey, representative from St John’s Ambulance Association addressed Council regarding a letter sent to Council by Wagin St John’s Ambulance seeking support and financial assistance to install Automated Emergency Defibrillators (AED) in many strategic locations in Wagin.

Bevan Martin State Representative from the Campervan and Motorhome Club of Australia addressed Council giving a brief outline of the recent findings of a tour through Wagin and how to increase the number of campervans and motorhomes to this region. Mr Martin explained that there has been a huge increase of “self contained travel” emerging, and tourists are now travelling through the hinterlands. Mr Martin commented that Wagin has a lot to offer travellers and encouraged the shire to embrace this opportunity by getting the message out to travellers by promoting Wagin.

Veronika Crouch and Bev Wright left the meeting at 7.33pm.

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7. CONFIRMATION OF PREVIOUS MEETING MINUTES

ORDINARY MEETING 25th June 2013

2211 COUNCIL DECISION

Moved : Cr. G R Ball Seconded: Cr. J L C Ballantyne

That the Minutes of the Ordinary Council Meeting of 25th June 2013 be confirmed as true and accurate. Carried 11/0

LEMC ADVISORY MEETING 2nd July 2013 2212 COUNCIL DECISION

Moved: Cr. D C Lloyd Seconded: Cr. G R Ball

That the Minutes of the LEMC Advisory Committee Meeting be received. Carried 11/0

SPECIAL COUNCIL MEETING 16th JULY 2013

2213 COUNCIL DECISION

Moved: Cr. E N Pugh Seconded: Cr. R C Walker

That the Minutes of the Special Council Meeting of 16th July 2013 be confirmed as true and accurate. Carried 11/0

8. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS

Nil

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9. STATUS REPORT – JULY 2013

Date Resolution Officer Description Action Status Questions & # Comments

FINANCE & ADMINISTRATION 24 May 1610 MCRS Heritage Upgrade of Tudhoe Street - CBD Concept drawings – John de Most are complete – Ongoing. 2011 Snoo. To be discussed at Townscape Meeting – July. 22 Nov 1788 MFCS Integrated Planning and Reporting That Council adopt the new Final plans are 2011 Process & Plan for the future Integrated Planning and being developed Reporting Framework and will be adopted by Council shortly. 27 Mar 1865 CEO Upgrade Reception Area – Administration Refer upgrade to the budget Design requested Rely on R 4 R. 2012 2012/13 for consideration. from D Smith. 25 Sept 2020 & MCRS Swimming Pool - Redevelop the Existing Designs and Specifications Further design Special Council 2012 2012 Buildings completed. changes. meeting called for July. 23 Apr 2159 CEO Community Strategic Plan, (CSP) / Advertise for Community Submission to be 2013 Corporate Plan (CP) comment for 21 days. received by 31 July 2013. 23 Apr 2160 CEO Integrated Age Care Plan Advise the Wheatbelt 2013 Development request to participate in an integrated Aged Care Plan that Council have agreed to contribute $2,000 towards the project.

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23 Apr 2164 & MFCS Long Outstanding Rates Debtors Commence proceedings – Lot 2013 2165 471 Vale Street – as per Council Decision. Seek further clarification for Lot 1722, 1721 Sawle Street and Lot 12 Vince Street. 23 Apr 2171 CEO Proposal to reduce the number of Council Submit proposal as requested. Proposal submitted. Submission to be 2013 Members from 11 to 9. Advised unlikely to made for 2015 be able to process election. within time frame. Oct CEO Wagin Airstrip – New Runway Opening Possible date 12/10/2013 – 2012 Invite Min Buswell. 25 June 2196 MCRS Guidelines for Bushfire Brigades and Circulate guidelines to July Council Meeting 2013 Operational Procedures Councillors and take to the July meeting. 25 June 2197 MFCS Wagin Historical Village Lease Agreement Sign, Stamp and execute the Completed 2013 Renewal lease agreement 25 June 2202 CEO Workforce Plan Present the Workforce Plan for 2013 adoption – July meeting. Advertise the Manager Finance & Corporate Services as soon as possible.

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HEALTH, BUILDING & PLANNING 26 Oct 1482 CEO Wagin Frail Aged – Land Tenure Enter into the WA Health Letter written to D.O.H. On-going 2010 Services. 24 May 1619 CEO Proposed Residential Subdivision – Staff not to progress No action at this 2011 Lot 896 Arnott Street development until further stage. consideration of future needs be determined. 28 June 1652 CEO Boundary Adjustment – Shire of Hold further discussions with the Letter sent to Shires of Spoken with 2011 Wagin, West Arthur and Narrogin Shires of Narrogin and West Narrogin and West CEO Narrogin Arthur on this issue. Arthur. who have changed stance. 26 July 1679 CEO Wagin Airfield – Slavin Master Plan Establish a Working Group Working group of Crs Further meeting 2011 consisting of Crs Ball, Ballantyne, Ball, Ballantyne, Blight to be held. West and Blight to report to and West. Council. 20 Dec 1814 CEO/MCRS Wagin Cemetery – Upgrade Rotary present report to Asset Commencement in On-going. 2011 Management Committee. 2014. 28 Feb 1831 CEO/MOW Current Landfill Rehabilitation Commence Landfill rehabilitation March 2013 Work 2012 by allocation in the annual works commenced. programme. 26 June 1941 CEO Chellew Park – Lot 268 Refer item to Townscape and Referred to 2012 Tidytowns Committee Works & Services Committee.

27 Nov 2069 EHO Building Without Authority Refer this item to the December Action postponed On table till 2012 18, 2012 Ordinary Council subject to owner March 2013. meeting. applying for Planning and Building permit within 30 days.

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18 Dec 2081 EHO Building Without a Building Permit – Advise proponent approval has Proponent advised. Building permits 2012 Lot 246 (25) Ventnor Street been granted provided sufficient issued. plans are produced and works already commenced meet the building Code of Australia. 26 Feb 2117 EHO Retrospective Planning and Building Refer to March Council Meeting. Application made within Owner advised 2013 Approval time frame. of Council resolution.

26 Mar 2124 CEO/MCRS CEO House Re start selection of materials etc Materials/Styles/Colours Ongoing. 2013 with consultant. being designed by end of July. 26 Mar 2126 CEO/MCRS Extensions to Caravan Park Order trees 2013 26 Mar 2128 CEO Aged Housing Await outcome of Govt direction 2013 before considering further works. 26 Mar 2129 CEO Future Accommodation Undertake feasibility study of Ongoing. 2013 Requirements – extending Shire Admin Centre Library/Gallery/Tourist information and utilising the Wagin Town HACC Hall. 26 Mar 2133 CEO Chellew Park – RV Parking Refer to the Works and Services 2013 Committee 26 Mar 2144 CEO Building without Authority Advise proponent of Councils Letter Sent. 2013 decision as per the Officers Recommendation and conditions 26 Mar 2146 CEO Proposed Consolidation of Shire of Request the Shire Planners to Letter Sent. 2013 Wagin Planning Scheme No 2 prepare a consolidation of the Shire of Wagin Town Planning Scheme No2 and allocate funding as outline in the Officers Recommendation for funding of the consolidation.

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23 Apr 2150 & EHO Outbuilding within Residential Amend the policy as per Council Add placed in The 2013 2151 Zoned Areas Policy Resolution and advertise for the Wagin Argus. statutory period. Submission to be received by 31st May 2013. 23 Apr 2158 CEO/SPO Wagin Group of Councils Strategic Signed MOU for the Strategic 2013 Waste Regional Landfill Site Waste Project. 28 May 2184 CEO New Residence CEO – Marks Court Initiate the 2013 subdivision/amalgamation of Lot 65, Lot 66 and Lot 67 from three blocks to two with an area of approx 1200m² and lower the sand pad by 300m. 25 June 2201 CEO Wagin Pool Facility Construction A Special Council meeting to be 2013 held 16 July 2013.

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WORKS & SERVICES

19 April 1589 MOW Ballaying Bridge 3078 Seek the opinion of Main Roads Purchased Materials, 2013/2014 2011 Dept on removing bridge 3078 and still waiting for Budget unable to replacing with 6 barrel culvert as Contractor’s. get Contractors. per Main Roads design 25 Oct 1756 MOW Puntapin Dam Proceed with the concept of Put on hold Westrail 2011 abstraction, conveyance and have requested that the distribution of water from Puntapin shire install the pipe Dam. Seek interested labour from under the railway line in local Noongah members. a steel sleeve. 18 Dec 2091 & MOW/CEO Skid Steer Loader Refer to Finance Committee On going. Refer to plant 2012 & 2161 budget review process for replacement 23 Apr consideration. 2013/2014. 2013 26 Feb 2102 CEO Regional Airport Grant - RAD Submit application for option 2 and Grant submitted. 2013 seek to excise portion of Reserve 37855 and request that the excised portion be converted to freehold title. 26 Feb 2104 MOW Townsite Drainage – Tudor Street Accept Main Roads report and Still cleaning drains Refer item to 2013 action accordingly. out and ordering Council. culvert pipes. 26 Feb 2105 MOW Bullock Hill / Dumbleyung Road Accept option (1) and request Grant has been Main Roads to 2013 Intersection MOW to apply for commodity accepted. draw design grant. plans.

26 Mar 2134 MOW Town Entrance The MOW to prepare a cost estimate Consider in the 13/14 2013 to clear the road verge and provide a Budget at a cost of surface capable of having verge $12,000. planting & mowing from the Cemetery to Woolorama Road and sufficient funding be considered in the 13/14 budget to carry out works.

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28 May 2174 MOW Townsite Drainage – Tudor Street Include Sandy Scardetta’s quote Consider in the 13/14 2013 of $28,600 to concrete and budget. enclose the open drain from Tavistock Street to Upland Street for Budget consideration. 28 May 2175 MOW RV and Truck Parking – Tudhoe Street Arrange meeting with Main 2013 Roads re: expanding the external car park on the north side of the road 1½m in width as per the Committees recommendation. 28 May 2177 MOW Plant Replacement Include the Plant Replacement 2013 with the addition that provision is made for a Skid – Steer Loader with attachments in the 2013/2014 Budget for consideration. 28 May 2178 MOW Sprigg Road Network 4 Upgrade Provide a grader and roller to 2013 upgrade Sprigg Road. 28 May 2180 MOW/CEO Isuzu Truck P13 Engage a Mechanical Consultant On-going. 2013 to investigate the issue with P13 and if appropriate the CEO to take the necessary action. 26 Mar 2126 MOW Extensions to Caravan Park Obtain quotes for power, water 2013 and sewerage for budget consideration. 25 June 2198 & CEO Tudor Street Drainage – Petition – Write to J Cresswell, and 2013 2199 Heritage Trees undertake drainage survey. 25 June MOW Mosquito Control MOW to follow up. 2013 25 June MOW Skate Park Seating Skate Park seating botted down. 2013

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10. FINANCIAL REPORTS

10.1 STATEMENT OF FINANCIAL ACTIVITY – JUNE 2013

PROPONENT: Manager Finance & Corporate Services OWNER: Shire of Wagin LOCATION/ADDRESS: Shire of Wagin AUTHOR OF REPORT: Manager Finance & Corporate Services SENIOR OFFICER: Chief Executive Officer DATE OF REPORT: 23 July 2013 PREVIOUS REPORT(S): 25 June 2013 DISCLOSURE OF INTEREST: N/A FILE REFERENCE: N/A ATTACHMENTS: Monthly Financial Report

BRIEF SUMMARY: A Statement of Financial Activity is attached for Council to adopt.

BACKGROUND: A Statement of Financial Activity is attached for Council to adopt.

COMMENT: The Local Government (Financial Management) Regulations 1996 requires the Council is to be presented with a Statement of Financial Activity each month.

CONSULTATION/COMMUNICATION: Nil

STATUTORY/LEGAL IMPLICATIONS: Local Government (Financial Management) Regulations.

POLICY IMPLICATIONS: Nil

FINANCIAL IMPLICATIONS: Nil

STRATEGIC IMPLICATIONS: Nil

VOTING REQUIREMENTS: Simple Majority

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2214 OFFICERS RECOMMENDATION & COUNCIL DECISION

Moved: Cr. I C Cumming Seconded: Cr. R C Walker

That Council adopts the Statement of Financial Activity for the period ending 30th June 2013. Carried 11/0

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10.2 STATEMENT OF PAYMENTS – JUNE 2013

BRIEF SUMMARY: A Statement of account and other payments is enclosed for Council to adopt.

BACKGROUND: The Local Government (Financial Management) Regulations 1996 requires that Council is to be presented with a Statement of payments each month.

COMMENT: A copy of the Statement of Payments has been compiled for the month of June 2013 for Council to peruse and adopt.

CONSULTATION/COMMUNICATION: NIL

STATUTORY/LEGAL IMPLICATIONS: Local Government (Financial Management) Regulations

POLICY IMPLICATIONS: NIL

FINANCIAL IMPLICATIONS: NIL

STRATEGIC IMPLICATIONS: NIL

VOTING REQUIREMENTS: Simple Majority

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2215 OFFICERS RECOMMENDATION & COUNCIL DECISION

Moved: Cr. G K B West Seconded: Cr. J G Shaw That Council adopts the Statement of Payments for the month of June 2013 showing the following payment totals – Municipal cheque payments totalling $ 29,259.52 Municipal electronic payments totalling $ 532,432.31 Trust cheque payments totalling $ 4,216.08 Carried 11/0

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Municipal Account List Payments

June 2013

Chq/EFT Date Name Description Amount EFT 03/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 30/05/13 -5,165.50 EFT165 05/06/2013 Westscheme Superannuation contributions -311.27 EFT163 05/06/2013 LGRCEU Payroll deductions -19.40 EFT161 05/06/2013 Child Support Agency Payroll deductions -200.43 EFT160 05/06/2013 Australian Services Union Payroll deductions -68.70 EFT 05/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 31/05/13 -5,687.15 EFT164 05/06/2013 WALGSP Superannuation contributions -5,975.60 EFT162 05/06/2013 HIF Insurance Payroll deductions -25.25 EFT 06/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 04/06/13 -2,065.25 EFT 07/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 05/06/13 -1,543.40 EFT 10/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 06/06/13 -1,351.15 EFT 11/06/2013 FEE - BANK FEES NAB CONNECT BANK FEES -80.19 EFT 11/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 07/06/13 -1,525.35 EFT 12/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 10/06/13 -2,755.55 EFT166 12/06/2013 Landgate - Midland RURAL UV GEN VALS -7,120.85 EFT167 12/06/2013 Sheridan’s for Badges Name Badges -70.91 EFT168 12/06/2013 Shire of West Arthur 1 Year Wikispaces Membership -632.87 EFT169 12/06/2013 Wagin Mechanical Repairs Service Holden Colorado -1,020.75 EFT170 12/06/2013 Wagin Newsagency Narrogin Observer/Stationary -139.14 EFT171 12/06/2013 Alchemy Technology Software Maintance - HACC -948.20 EFT172 12/06/2013 Australia Post Postage and Freight -267.78

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EFT173 12/06/2013 Baileys Fertilisers Energy Turf -1,669.25 EFT174 12/06/2013 Best Office Systems Maintenance and Ink for Printer -1,389.83 EFT175 12/06/2013 Courier Australia Postage and Freight -435.36 EFT176 12/06/2013 Department of Fire & Emergency Services ESL Quarter 4 DFES -7,797.88 EFT177 12/06/2013 Express Print Envelopes -497.20 EFT178 12/06/2013 Fulton Hogan Industries Pty Ltd EziStreet Pallet -2,006.40 EFT179 12/06/2013 H+H Architects Architectural Services - Well Aged Homes -2,296.47 EFT180 12/06/2013 Investec Asset Finance & Leasing Pty Ltd Lease Cost on Kyocera Copier -608.30 EFT181 12/06/2013 JR & A Hersey Pty Ltd Guide Posts & Reflectors -2,134.00 EFT182 12/06/2013 Komatsu Australia Pty Ltd Service and maintenance -2,969.65 EFT183 12/06/2013 LR Sims & Co New CEO Residence Progress Claim #2 -38,880.00 EFT184 12/06/2013 Lunard PTY LTD Limestone Blocks -1,364.00 EFT185 12/06/2013 Marley’s Diesel & Ag Service Backhoe -809.83 EFT186 12/06/2013 McIntosh & Son Parts for Backhoe -439.99 EFT187 12/06/2013 Midalia Steel Pty Ltd Patio Tube and Brackets -831.93 EFT188 12/06/2013 Momar Australia Pty Ltd Public Convenience Bulk Cleaning Supplies -3,803.81 EFT189 12/06/2013 Narrogin Boilermakers Uniforms -296.00 EFT190 12/06/2013 Narrogin Carpet Court Roller Shutter Installation -819.50 EFT191 12/06/2013 Ray Ford Signs Update Citizenship Board -18.70 EFT192 12/06/2013 Rural Press Regional Media WA Pty Ltd. Advertising -559.09 EFT193 12/06/2013 Shire Of Lake Grace Share of Profile ID subscription -990.00 EFT194 12/06/2013 Staples Australia Pty Limited Office Equipment -824.02 EFT195 12/06/2013 Synergy Electricity -91.05 EFT196 12/06/2013 Toms Tree Service Tree Lopping & Removal -4,290.00 EFT197 12/06/2013 WA Country Health Service-Wheatbelt Meals on Wheels April -3,300.00 EFT198 12/06/2013 Wagin Earthmoving Push 2500m Gravel -5,791.50 EFT199 12/06/2013 Wagin Plumbing Plumbing at Aboriginal Reserve -447.80 EFT200 12/06/2013 Wagin Swimming Club Morning Tea Catering -500.00 EFT201 12/06/2013 Wagin Truck Centre Truck Parts -3,182.89 EFT202 12/06/2013 White Building Co. Pty. Ltd Progress Claim #6 for Well Aged Homes -73,123.00

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EFT 13/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 11/06/13 -6,210.65 EFT207 14/06/2013 Prime Super Superannuation contributions -118.99 EFT208 14/06/2013 Shire of Wagin Payroll deductions -180.00 EFT209 14/06/2013 WALGSP Superannuation contributions -5,685.76 EFT210 14/06/2013 Westscheme Superannuation contributions -368.88 EFT206 14/06/2013 LGRCEU Payroll deductions -19.40 EFT205 14/06/2013 HIF Insurance Payroll deductions -25.25 EFT204 14/06/2013 Child Support Agency Payroll deductions -200.43 EFT203 14/06/2013 Australian Services Union Payroll deductions -68.70 EFT 14/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 12/06/13 -7,088.15 EFT 14/06/2013 Isis Capital Limited Quarterly Lease Payment for Truck -9,533.32 EFT 17/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 13/06/13 -2,358.00 EFT226 18/06/2013 Cutting Edges Pty Ltd Cutting Edge for John Deere Tractor -249.63 EFT227 18/06/2013 Daycrest Pty Ltd Fuel -740.56 EFT228 18/06/2013 GA & NA KIRK Sand -1,100.00 EFT229 18/06/2013 Great Southern Waste Disposal Waste Disposal for Two Months -26,251.02 EFT230 18/06/2013 Landgate - Midland Rural UV Valuation -220.80 EFT231 18/06/2013 Narrogin Glass Fit Glass in Eric Farrow -980.00 EFT232 18/06/2013 Narrogin Packaging and Motorcycles Public Convenience Supplies -944.85 EFT233 18/06/2013 Recharge-It Toner Cartridge -88.00 EFT234 18/06/2013 Wagin Flowers Residents Reception Flowers -135.00 EFT235 18/06/2013 Synergy Electricity -511.05 EFT236 18/06/2013 Wagin District Farmers Co-op Gorceries and Shopping -1,329.53 EFT237 18/06/2013 Wagin Meats Wagin Meats -2.00 EFT217 18/06/2013 Wagin Mechanical Repairs Service Triton Utility -774.65 EFT 18/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 14/06/13 -11,287.95 EFT211 18/06/2013 Alexander Galt and Co Pty Ltd Water Tank -1,923.09 EFT212 18/06/2013 Beaurepaires Drive Tyres and Skid Steers - Tip Truck -4,332.89 EFT213 18/06/2013 Investec Asset Finance & Leasing Pty Ltd Lease of Photocopier -608.30 EFT225 18/06/2013 Cresswells Department Store Work Clothes -414.75

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EFT224 18/06/2013 Courier Australia Postage and Freight -120.88 EFT223 18/06/2013 Central Country Zone WALGA Works Staff Training -2,607.00 EFT222 18/06/2013 Carroll & Richardson Flagworld Pty Ltd Anzac Day Banner -241.80 EFT221 18/06/2013 Carolyn Webster. Reimbursement for Fuel -175.24 EFT220 18/06/2013 CMM Technology Recalibration of Breathalyser -159.50 EFT219 18/06/2013 BOC Gases Argoshield -58.96 EFT218 18/06/2013 Wagin Plumbing Trenching for lights at oval -1,369.50 EFT216 18/06/2013 Midalia Steel Pty Ltd Fencing Panel and Materials -2,214.52 EFT215 18/06/2013 Marleys Diesel & Ag Aerials -532.28 EFT214 18/06/2013 JR & A Hersey Pty Ltd Yellow Flagging Tape -42.90 EFT 19/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 17/06/13 -4,062.95 EFT 20/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 18/06/13 -3,585.05 EFT244 21/06/2013 WALGSP Superannuation contributions -5,367.78 EFT243 21/06/2013 Shire of Wagin Payroll deductions -60.00 EFT242 21/06/2013 Prime Super Superannuation contributions -112.63 EFT241 21/06/2013 LGRCEU Payroll deductions -19.40 EFT 21/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 19/06/13 -4,751.90 EFT245 21/06/2013 Westscheme Superannuation contributions -344.19 EFT240 21/06/2013 HIF Insurance Payroll deductions -25.25 EFT239 21/06/2013 Child Support Agency Payroll deductions -200.43 EFT238 21/06/2013 Australian Services Union Payroll deductions -68.70 EFT 24/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 20/06/13 -4,421.15 EFT 25/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 21/06/13 -5,775.95 EFT283 26/06/2013 Palace Hotel Carton Carlton Dry -45.99 EFT284 26/06/2013 River Abilities Reachers -82.50 EFT285 26/06/2013 Rod Mitchell Counselling of Works Staff -1,750.00 EFT286 26/06/2013 S & SJ Scardetta Supply Concrete for Shed Floor -7,024.50 EFT287 26/06/2013 Safety House WA INC 2013 Safety House Affiliation Fees -130.00 EFT288 26/06/2013 Shire of Katanning FESA Contribution -2,218.89 EFT289 26/06/2013 Staples Australia Pty Limited Stationery -487.69

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EFT290 26/06/2013 Synergy Power -30,100.85 EFT291 26/06/2013 T-Quip Mower Blades -136.75 EFT292 26/06/2013 Wagin Betta Electrical Water Urn for Depot -129.95 EFT293 26/06/2013 Wagin Earthmoving Spreading at Refuse Site -1,034.00 EFT294 26/06/2013 Wagin Plumbing Repair Damage along Railway -1,125.85 EFT295 26/06/2013 Wagin Window & Carpet Cleaning Steam and Clean Chairs -745.80 EFT296 26/06/2013 Wardy's Pest Management White ant treatment for tree on road verge at Cottage Homes -308.00 EFT297 26/06/2013 Western Australian Local Government Association 2014 State of The Regions Report -250.00 EFT298 26/06/2013 Western Australian Treasury Corporation Loan 137 Repayment -3,357.26 EFT299 26/06/2013 Wheatbelt Development Commission Aged Support Care Solutions Program -2,200.00 EFT279 26/06/2013 Narrogin Packaging and Motorcycles Sprinklers and risers -129.00 EFT278 26/06/2013 Metro Count Batteries and cords -755.70 EFT277 26/06/2013 Macro Irrigation Butterfly Valve -291.28 EFT276 26/06/2013 Kleenheat Gas Gas -60.50 EFT275 26/06/2013 John De Snoo New Swimming Pool Building Stage 2 Plans -8,030.00 EFT274 26/06/2013 John Case Phone Bill Reimbursement -99.95 EFT273 26/06/2013 Jason Taylor Reimbursement for Police Certificate -62.75 EFT272 26/06/2013 Jason Signmakers Grader Ahead Banners -242.00 EFT271 26/06/2013 JR&S SUMNER White guide posts -1,650.00 EFT270 26/06/2013 IT Vision Training on Demand Recordings -640.00 EFT269 26/06/2013 IPN Medical Centre Pty Ltd Retainer Fees for Medical centre Operation -12,832.88 EFT268 26/06/2013 Halanson Earthmoving Rectify Storm Damage -76,564.40 EFT267 26/06/2013 Greenline Grease Gun -902.78 EFT266 26/06/2013 Great Southern Quarries P/L Basalt Delivery -5,034.15 EFT264 26/06/2013 Express Print DL Calendars -1,368.40 EFT263 26/06/2013 Ewen-Foley Agencies Roundup and Spray Gun -1,060.62 EFT262 26/06/2013 Dianne Grammer Training in Synergy -2,400.00 EFT261 26/06/2013 Daycrest Pty Ltd Fuel -800.75 EFT260 26/06/2013 Dan Turner Compaction Test -300.00 EFT259 26/06/2013 Courier Australia Postage and Freight -76.79

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EFT258 26/06/2013 Chubb Security Australia Monitoring Dialler -316.96 EFT257 26/06/2013 Byfields Accountants Professional Fees 2013 -4,620.00 EFT256 26/06/2013 Belvedere Nursery Punnet Petunia -32.00 EFT255 26/06/2013 Australia Post Postage and Freight -572.56 EFT254 26/06/2013 Aged & Community Services WA 2013.2014 Membership Subscription -473.28 EFT253 26/06/2013 Active Ageing Pty Ltd Actively Ageing Kit -58.30 EFT252 26/06/2013 Wagin Newsagency Wagin Newsagency Services and Supplies -392.63 EFT251 26/06/2013 WA Country Health Service-Wheatbelt Meals Supplied for May 2013 - Meals on Wheels -3,588.75 EFT250 26/06/2013 Midalia Steel Pty Ltd Galvanised Gutter and Brackets -892.58 EFT249 26/06/2013 Komatsu Australia Pty Ltd Repair Glass Panel -824.09 EFT248 26/06/2013 JR & A Hersey Pty Ltd White post, gloves -622.68 EFT247 26/06/2013 EW & RJ Pugh Pump Septic Tank at Ram Park -504.00 EFT246 26/06/2013 Best Office Systems Lease for Photocopy -1,324.85 EFT 26/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 24/06/13 -6,236.39 EFT282 26/06/2013 PH & KE Gow Jaloran Road Setout -946.00 EFT281 26/06/2013 Opus International Consultants Road Asset Management Consultancy work. -17,600.00 EFT280 26/06/2013 Narrogin Technology Solutions Upgrade Library Computer -449.45 EFT 27/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 25/06/13 -5,103.30 EFT 28/06/2013 Transport - DAILY LICENSING TAKINGS DAILY LICENSING TAKINGS 26/03/13 -4,200.30 EFT 28/06/2013 FEE - BANK FEES ACCOUNT KEEPING FEES -136.70 EFT 28/06/2013 FEE - BANK FEES MERCHANT FEE -169.27 EFT 28/06/2013 INT - BANK INTEREST BANK INTEREST 273.24 EFT 28/06/2013 INT - BANK INTEREST BANK INTEREST 0.22 Total EFT/Debit -532,432.31

3436 05/06/2013 (The Industry Superannuation Fund) Tisf Superannuation contributions -172.98 3437 05/06/2013 Australian Super Administration Superannuation contributions -594.62 3438 05/06/2013 Hesta Super Fund Superannuation contributions -329.21

29 Minutes of the Ordinary Council Meeting 23rd July 2013

3439 05/06/2013 Hostplus Superannuation contributions -189.54 3440 05/06/2013 Rest Administration Superannuation contributions -456.69 3441 05/06/2013 Shire of Wagin Footy Tipping Payroll deductions -44.00 3442 05/06/2013 Telstra Superannuation Fund Superannuation contributions -281.97 3443 05/06/2013 Virgin Money Super Superannuation contributions -159.83 3448 12/06/2013 Telstra. Phone Bill -79.18 3447 12/06/2013 Shire of Wagin Regional Refuse Group -5550.40 3446 12/06/2013 Landform Research Regional Landfill Site Work -7657.10 3445 12/06/2013 Kath Kellow Morning Tea - Farewell Rita Jarick -96.00 3444 12/06/2013 Australian Ageing Agenda Subscription to Australian Ageing Agenda -143.55 3449 14/06/2013 (The Industry Superannuation Fund) Tis Superannuation contributions -165.27 3450 14/06/2013 Australian Super Administration Superannuation contributions -556.58 3451 14/06/2013 Hestia Super Fund Superannuation contributions -329.21 3452 14/06/2013 Hostplus Superannuation contributions -213.23 3453 14/06/2013 Rest Administration Superannuation contributions -456.69 3454 14/06/2013 Shire of Wagin Footy Tipping Payroll deductions -44.00 3455 14/06/2013 Telstra Superannuation Fund Superannuation contributions -281.97 3456 14/06/2013 Virgin Money Super Superannuation contributions -159.83 3463 18/06/2013 Water Corporation Water -18.70 3462 18/06/2013 G & R Ballard Rates Refund Due to Change in Land Holdings -106.20 3461 18/06/2013 Elders Rural Services Australia Limited Star Pickets -84.50 3460 18/06/2013 Arthur Graham Pederick Reimbursement for Sausage Sizzle -49.76 3459 18/06/2013 Telstra. Telephone -1264.80 3458 18/06/2013 IGA X-Press Groceries and Shopping -195.79 3457 18/06/2013 Doms Delicatessen of Wagin Groceries and Supplies -500.20 3466 21/06/2013 Hesta Super Fund Superannuation contributions -329.21 3467 21/06/2013 Hostplus Superannuation contributions -213.23 3468 21/06/2013 Rest Administration Superannuation contributions -456.69 3469 21/06/2013 Shire of Wagin Footy Tipping Payroll deductions -44.00 3470 21/06/2013 Telstra Superannuation Fund Superannuation contributions -281.97

30 Minutes of the Ordinary Council Meeting 23rd July 2013

3471 21/06/2013 Virgin Money Super Superannuation contributions -159.83 3465 21/06/2013 Australian Super Administration Superannuation contributions -572.81 3464 21/06/2013 (The Industry Superannuation Fund) Tisf Superannuation contributions -172.98 3482 26/06/2013 Wagin Youth Care District Council Funding for Chaplain -1800.00 3481 26/06/2013 Sue Cuthbert Reimbursement for Samsung Galaxy Note -615.00 3480 26/06/2013 Mark Dudenhoeffer Vehicle Reimbursement -397.44 3479 26/06/2013 Kath Kellow Catering -260.00 3478 26/06/2013 Department of Transport Vehicle Renewal 1BSP010 -287.55 3476 26/06/2013 Darkan Roadhouse Fuel -186.63 3472 26/06/2013 Telstra. Phone Bills -1760.73 3473 26/06/2013 Wagin General Practice Pre Employment Medical - Jason Taylor -160.00 3474 26/06/2013 Australian Communications Authority License Renewal -870.00 3475 26/06/2013 Bullivants Synthetic Slings -162.87 3483 28/06/2013 CASH Cash for steel sales -346.78 Total cheques -29,259.52

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Trust Account List of Payments June 2013

Chq/EFT Date Name Description Amount 2138 05/06/2013 Eddie McAllister REFUND BOND HIRE OF RECREATION CENTRE 2ND JUNE 2013 -715.00 2139 05/06/2013 Helen Frost REFUND BOND HIRE OF EFP ON 29TH MAY 2013 -150.00 2140 05/06/2013 Shire of Wagin BALANCE OF BOND DUE TO BROKEN TABLE AND 1 HOUR OF CLEANING -85.00 2141 11/06/2013 Building And Construction Industry Training Fund BCITF FOR JANUARY - MAY 2013 -1904.78 2142 11/06/2013 Building Commission BUILDING PERMITS FOR JANUARY - MAY 2013 -1253.22 2143 11/06/2013 Shire of Wagin BUILDING LEVY AGENCY FEE FOR JANUARY - MAY 2013 -108.08

Total Cheques -4216.08

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Credit Card List of Payments June 2013 Type Date Num Name Description Amount Credit Card List of Payments June 2013 Type Date Num Name Description Amount

Credit Card - Chief Executive Officer

Credit Card Charge 29/05/2013 290513 Carroll & Richardson Australian/Aboriginal/Torres Flag Set 83.00 Credit Card Charge 30/05/2013 300513 Godfreys Bunbury Vacuum Cleaner Recreation Centre 379.00 Credit Card Charge 7/06/2013 070613 Westnet Pty Ltd Shire Internet Costs 458.73 Credit Card Charge 14/06/2013 140613 National Bank Card Fee 9.00

TOTAL 929.73

Credit Card - Manager of Works

Credit Card Charge 16/05/2013 160513 Torpedo 7 Gun Bag 33.99 Credit Card Charge 17/05/2013 170513 Agoda Accommodation - Leigh Mulholland - Supervision Course 259.20 Credit Card Charge 20/05/2013 200513 Agoda Accommodation - Leigh Mulholland - Supervision Course 118.01 Credit Card Charge 24/05/2013 240513 The Sullivans Hotel Meals for John Murray & Craig Bunter During Their Course 176.00 Credit Card Charge 14/06/2013 140613 Wagin Meats Meat Toolbox Meeting 15.80 Credit Card Charge 14/05/2013 150413 National Bank Card Fee 9.00

TOTAL 612.00

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Credit Card - Manager of Community and Regulatory Services

Credit Card Charge 15/05/2013 140513 United Tools Brush & Spring Recreation Centre Equipment 71.69 Credit Card Charge 21/05/2013 210513 Caltex Collie Fuel for Vehicle - MCRS Vehicle 44.22 Credit Card Charge 23/05/2013 210513 Apple Pty Ltd Tablet for MCRS 778.95 Credit Card Charge 27/05/2013 230513 Ebay - Paypal Hansuvive3 New Fluke 302 AC/DC Digital Clamp Meter Multimeter 79.00 Credit Card Charge 27/05/2013 230513 Ebay - Paypal Autolinkpar Battery Charger for Mt Latham 278.00 Credit Card Charge 28/05/2013 280513 Metro Hotel Staff Accommodation for Training Course 621.18 Credit Card Charge 29/05/2013 280514 Metro Hotel Refund of Excess amount charged on the Card -108.60 Credit Card Charge 31/05/2013 310513 Paypal - Digitelaust Transaction Wrongly charged to card to be recouped in full 5.98 Credit Card Charge 3/06/2013 030613 Paypal - Nanuminter Transaction Wrongly charged to card to be recouped in full 13.50 Credit Card Charge 3/06/2013 030613 Paypal - Funkyleisur Transaction Wrongly charged to card to be recouped in full 78.52 Credit Card Charge 3/06/2013 030613 National Bank NAB Int Transfer Fee 1.57 Credit Card Charge 14/06/2013 140614 National Bank Card Fee 9.00

TOTAL 1,873.01

Credit Card - Chief Executive Officer

TOTAL 929.73

Credit Card - Manager of Works

Credit Card Charge 16/05/2013 160513 Torpedo 7 Gun Bag 33.99

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Credit Card Charge 17/05/2013 170513 Agoda Accommodation - Leigh Mulholland - Supervision Course 259.20 Credit Card Charge 20/05/2013 200513 Agoda Accommodation - Leigh Mulholland - Supervision Course 118.01 Credit Card Charge 24/05/2013 240513 The Sullivans Hotel Meals for John Murray & Craig Bunter During Their Course 176.00 Credit Card Charge 14/06/2013 140613 Wagin Meats Meat Toolbox Meeting 15.80 Credit Card Charge 14/05/2013 150413 National Bank Card Fee 9.00

TOTAL 612.00

Credit Card - Manager of Community and Regulatory Services

TOTAL 1,873.01

35 Minutes of the Ordinary Council Meeting 23rd July 2013

11. REPORTS OF COMMITTEES

11.1 SAFER WA AND LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING – 2nd JULY 2013

1. OPENING: Meeting opened at 7.03pm.

2. ATTENDANCE: Cr P Blight Chairperson Cr D Lloyd Mr T Smith Roadwise Mr R Goldsmith Chief Bushfire Officer Mr I McDougall DCBFO Mr J Adams SES Unit Manager Mr D Smith Wagin V F & R S Mr T Hamersley Wagin V F & R S Mr T Cook Wagin V F & R S Mr A Smith CESM – Great Southern Region Ms R Willey WDHS & St John’s Ambulance Sgt J Liddelow OIC Wagin Police Ms S Moxham Ambulance, Community Paramedic

STAFF: Mr P Webster Chief Executive Officer Ms C Pearce Community Emergency Services Manager Mrs D Thompson Executive Assistant

APOLOGIES: Mr H Ward St John’s Ambulance Mr S Vogel FESA Ms C Morey Mainroads WA Ms C Webster

3. CONFIRMATION OF MINUTES Committee’s Recommendation

Moved: I McDougall Seconded: J Adams

That the Minutes of the Safer WA and Local Emergency Management Committee Meeting held on 29th January 2013 be confirmed as a true and correct record. Carried

36 Minutes of the Ordinary Council Meeting 23rd July 2013

4. BUSINESS ARISING FROM PREVIOUS MINUTES

Resource List

CESM advised that the Resource List is still to be sent out.

5. CORRESPONDENCE AND REPORTS

5.1 LEMC MEMBERS REPORTS

5.1.1 St John’s Ambulance, representative Robyn Willey advised St John’s Ambulance are planning to place Defibrillators at strategic places around Wagin and would approach the shire to enlist their support.

5.1.2 Bushfire Brigade CBFCO Ross Goldsmith reported he had received advice that the Warup Fire truck is expected to arrive in the next 3-4 months, hopefully before harvest. The fire hazard at Morton Seeds is being addressed; the piles of oat husks have been reduced in size to alleviate spontaneous combustion. CESM advised she had met with EHO and Morton Seeds. The outcome was that a Fire Management Plan is to be supplied by Morton’s and approval from DFES is required.

5.1.3 Town Fire Brigade Captain, Darren Smith reported: Following the AGM office bearers were as follows; Darren Smith Captain, Travis Hamersley Lieutenant, John Stephens Secretary.

DFES had completed a Readiness Review of the brigade and were awaiting the outcome.

He had been nominated as “Fire Fighter of the Year”. A video of the Wagin Volunteer Fire and Rescue and scenes from Wagin is to be produced to accompany his nomination.

5.1.4 CEO, Peter Webster advised that he would investigate the possibility of a Heli – pad being established at the Wagin airstrip. And tabled the 2013/2013 Local Government Grants Scheme Capital Grants correspondence at the meeting.

5.1.5 SES, Jim Adams reported a training course was held recently for younger members to enhance their skills. And SES are still waiting for a venue to set up their unit.

5.1.6 Adam Smith CESM – Great Southern Region advised that he had attended a District Emergency Management Meeting.

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6. BUSINESS ARISING

6.1 REVIEW SEMP 4.4 SUBMITTED TO SEMP

CESM advised the meeting the she had not received any comments from members, however had submitted the following submission;

ATTACHMENT 6.1 Good Morning Adam and Adam,

The following submission on the review of SEMP 4.4 Recovery Coordination is being submitted on behalf of the Shire of Katanning Woodanilling and Kent and the Shire of West Arthur and Wagin LEMC.

The review paper was presented to the LEMC’s and the groups have highlighted that we need clarification or properly defined guidelines on a number of points within the Policy. Points and clarification are as follows:

 Key Roles - Controlling Agency (Point 14) ‘Undertake an initial impact assessment for the emergency and provide that assessment to the local recovery coordinator.’ ‘Undertake a needs assessment in relation to the impact.’ What does this entail.? We believe we need to have guidelines or templates for an impact assessment / needs assessment to be completed. In the Local Recovery Management Resources Book Appendix 6 Transition from Response to Recovery Form included building destroyed etc is very basic and is this all that is required.

 Local Government (Point 17) ‘ Receive and consider the impact assessment’ receive and consider needs assessment by controlling agency’. To assist those in performing the role it would be prudent to include guidelines on how to managing this point as many local governments have limited resources.

 Stages of Recovery Coordination (Point 31) ‘State level assistance may be required where the delivery of recovery services, or the coordination required to deliver recovery services exceeds the capacity of the local government.’ There needs to be some definition here as “What is capacity” ? Each local Government in many instances would have a vastly different capacity depending on size location and resources.

 (Point 31) ‘State level assistance may be required where the delivery of recovery services.’ State level assistance needs to be clarified as is this monitory or resource pacific or both depending on circumstances.

Thank you for giving us the opportunity to comment on this Review and look forward to viewing the final Policy.

Regards

Cindy Pearce

38 Minutes of the Ordinary Council Meeting 23rd July 2013

From: SMITH Adam Sent: Thursday, 4 April 2013 10:25 AM Subject: FW: SEMP 4.4 Recovery Coordination - For comment by 28 June 2013

Good Morning

Please see the attached draft State Emergency Management Policy on Recovery Coordination for your review and comment.

To All Local Governments I strongly encourage you to consider this policy as it directly effects your roles and responsibilities in managing recovery. This is your one chance to have input now. The policy, once set will be in place for the next 5 years.

To All HMA’s / Controlling Agencies This policy will affect your agency responsibility. Please consider the entire policy with particular consideration to section 14.

Feedback Please direct any comment or feedback to Adam Boyle as per below.

Regards

Adam Smith l Community Emergency Management Officer l Great Southern Region State Emergency Management Committee Secretariat 5 Hercules Crescent Albany WA 6330 P +61 8 9845 5007 l F + 61 8 9841 6719 l M 0429 104 007 l E [email protected]

6.2 WATER TANK – WAGIN AIRSTRIP

After discussion, it was agreed that costings and photos be obtained from sites who had installed water tanks and equipment for a quick refill facility for Aerial Water Bombers at other locations.

6.3 LOCAL EMERGENCY MANAGEMENT ARRANGEMENTS – UPDATE

CESM advised that she was currently updating arrangements, however required further information from the Committee and other agencies.

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6.4 ANNUAL REPORT AND BUSINESS PLAN

ATTACHMENT 8.4

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42 Minutes of the Ordinary Council Meeting 23rd July 2013

Shire of Wagin Local Emergency Management Committee Annual Business Plan Report 2012 - 2013 Mission The Shire of Wagin is committed to working with the community to develop community emergency management arrangements. Identification of key issues and emerging trends Outcome LEMC strategies for achieving outcomes Achievements Nil

Identifying and utilizing funding requirements/opportunities Outcome LEMC strategies for achieving outcomes Achievements  LEMC has knowledge of available funding LEMC EO make committee aware of funding Yes Aware programs for emergency management opportunities. projects.

 Applications submitted for mitigation LG / LEMC may submit application to Grant Yes aware funds and/or emergency management programs as appropriate. projects where appropriate.

43 Minutes of the Ordinary Council Meeting 23rd July 2013

Enhancing the local capability Outcome LEMC strategies for achieving outcomes Achievements  Local arrangements developed/ LG will review arrangements on an Review is under way. endorsed/reviewed in accordance with annual basis. SEMP 2.5.  Undertake the Emergency Risk LG will review the Risk Register Survey was distributed to community. No Management Process. annually. response from community to survey.

 Exercising of Local Arrangements in LEMC will host an exercise on an Table top exercise held 5th July 2012 accordance with SEMP 2.5 and SEMP annual basis. 3.1.  Encourage LEMC members to LEMC members are aware of Committee are forwarded training Courses. undertake current and appropriate EM available training. training.

Developing community resilience Outcome LEMC strategies for achieving outcomes Achievements  Provide support to community safety The LEMC may provide in principle activities within the EM district. support to community safety activities undertaken by HMA’s  Encourage organizations to promote The LEMC may encourage HMA’s to Community awareness and education conduct community safety activities of hazards relevant to the LG district. for identified high risk areas.  Promote community cantered ERMA The LG/LEMC will use the ERM process to Lags. process aligned to ISO 31000 when reviewing the Risk Register.

44 Minutes of the Ordinary Council Meeting 23rd July 2013

Enhance/apply land use planning and building codes Outcome LEMC strategies for achieving outcomes Achievements  Provide support to land use planning Where identifying risks involving land and/or building reviews. use planning as part of the mitigation process this information will be passed onto the relevant Dept.

Reinforcing/integrating the comprehensive EM approach Outcome LEMC strategies for achieving outcomes Achievements Nil

Policy and Governance Outcome LEMC strategies for achieving outcomes Achievements  LEMC membership and composition LEMC EO will monitor committee Yes reviewed to ensure composition in composition for compliance with SEMP 2.5 accordance with SEMP 2.5.  LEMC has representation at the DEMC LEMC is aware of who represents them at Yes in accordance with SEMP 2.4 & 2.5. DEMC  Annual business planning undertaken in Annual Business Plan completed as required. Yes accordance with SEMP 2.6.  Annual reporting undertaken in Annual Report is completed as required. Yes accordance with SEMP 2.6  Review and comment on SEMC policies Requests for comment from SEMP are Yes as requested. forwarded to LEMC for review and comment  Ensure a debrief/PIA is undertaken for N/A all ISG activations and outcomes forwarded to SEMC Secretariat.

45 Minutes of the Ordinary Council Meeting 23rd July 2013

SEMC priorities The LEMC may have local priorities that fall outside of the SEMC goals above. Please document these below. Goal 1: Outcome LEMC strategies for achieving outcomes Achievements

Goal 2: Outcome LEMC strategies for achieving outcomes Achievements

Goal 3: Outcome LEMC strategies for achieving outcomes Achievements

Annual Report and Business Plan – tabled.

46 Minutes of the Ordinary Council Meeting 23rd July 2013

6.5 EMERGENCY RISK ASSESSMENT REVIEW – COMMUNITY SURVEY

CESM advised that the community survey had been sent out with no response receive, however would correlate information for the review from past incidents.

Roadwise

Tony Smith, Roadwise advised that novice drivers workshops have been developed providing new drivers with basic training and experience in driving on various road surfaces.

Recent road widening construction had caused traffic congestion. Main Roads were holding road widening workshops with more work in being undertaken it is hoped traffic flow would improve.

Skippers Promotion – Clubs and organisations had been contacted to promote “Skippers”, at this stage there had been no uptake.

Agricultural Implements – the outcome from discussions held between Main Roads and WALGA will see the Ag Implements towing pamphlet being revamp to include agricultural implement towing rules and will be sent to all WA farmers.

7. GENERAL BUSINESS

CESM advised the SEMC Capability study has been completed and the study was tabled at the meeting.

DFES have an online education program for schools available and children were encouraged to create Evacuation Plans etc.

Darren Smith enquired if there is a Solar Panel registration data base, providing such information as where the disconnection switch is located. If this is not in place could a service group undertake placing a small delineator or reflective bar on the kerbs outside of the properties with solar panels.

Skye Moxham advised that possibly a group such as Volunteering WA may be able to accommodate such a task as kerbside numbering, she will investigate and report back to the Committee.

47 Minutes of the Ordinary Council Meeting 23rd July 2013

LEMC Meeting Time

Committee’s Recommendation

Moved: T Hamersley Seconded: D Smith

That the LEMC meeting time remains at 7.00 pm. Carried

8. CLOSURE

There being no further business the Chairman thanked those in attendance and closed the meeting at 8.25 pm.

I certify that this copy of the Minutes is a true and

correct record of the meeting held on nd 2 July 2013

Signed: ...... Presiding Elected Member

Date: ......

48 Minutes of the Ordinary Council Meeting 23rd July 2013

12. AGENDA ITEMS

12.1 COMMUNITY EMERGENCY SERVICES MANAGER – EMPLOYMENT TERM

PROPONENT: Chief Executive Officer OWNER: Shire of Wagin LOCATION/ADDRESS: Shire of Wagin AUTHOR OF REPORT: Chief Executive Officer SENIOR OFFICER: DATE OF REPORT: 18th July 2013 PREVIOUS REPORT(S): N/A DISCLOSURE OF INTEREST: Nil FILE REFERENCE: FRC7 ATTACHMENTS: Nil

BRIEF SUMMARY/BACKGROUND: The position of Community Emergency Services Manager is a three years contract funded by DFES and the Shires of Katanning, Wagin, West Arthur and Woodanilling. Each Shire contributes $10,500 and DFES pays all other costs including the motor vehicle etc. This position was created some 2 years ago and there is about 1 year to run on the current contract. The current manager has been asked to initiate a review of the position by DFES and would like some indication from Council if the position has benefit and should be continued in its current form.

COMMENT: From reports of staff & the public the position has been well received. It has taken a considerable work load from the office and volunteers alike and with the ever changing requirements of emergency services it has been in Councils interest to have this position operating within this Shire.

CONSULTATION/COMMUNICATION: Public Shire of West Arthur Staff

STATUTORY/LEGAL IMPLICATIONS: Nil

POLICY IMPLICATIONS: Nil

FINANCIAL IMPLICATIONS: Included in 2013/14 budget considerations

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STRATEGIC IMPLICATIONS: Continue to enhance Emergency Service arrangements within the Shire and region

VOTING REQUIREMENTS: Simple Majority

2216 OFFICERS RECOMMENDATION & COUNCIL DECISION

Moved: Cr. J G Shaw Seconded: Cr. G T Hegarty

That Council advise the DFES and the current Manager of Community Emergency Services that the position has been of great benefit to the Wagin community and emergency volunteers and that the position should be continued for a further 3 years from April 2014. Carried 11/0

50 Minutes of the Ordinary Council Meeting 23rd July 2013

12.2 PLANNING APPLICATION – PROPOSED BIOENERGY COGENERATION FACILITY FOR CONVERSION OF OAK HUSKS TO ELECTRICITY AND STEAM (part of the Wagin Integrated Food Fibre Processing Hub WIFFPH project)

PROPONENT: J Morton on behalf of Springview Pty Ltd, being Morton Seed and Grain Merchants Pty Ltd and T & S Parsons OWNER: J Morton LOCATION/ADDRESS: Lot 200 (no. 31) Stewart Road, Wagin & Part Lot 3 Wagin Dumbleyung Road Wagin AUTHOR OF REPORT: J Douglas and S Pandevski - URP SENIOR OFFICER: Chief Executive Officer DATE OF REPORT: 18th July 2013 PREVIOUS REPORT(S): N/A DISCLOSURE OF INTEREST: Nil FILE REFERENCE: 1569 ATTACHMENTS: Plans 1 to 9 and Attachment 1

BRIEF SUMMARY: This report recommends that a planning application submitted by J Morton on behalf of Springview Pty Ltd, being Morton Seed and Grain Merchants Pty Ltd, to construct a small Bioenergy Cogeneration Facility for the conversion of oak husks to electricity and steam on Lot 200 (No.31) Stewart Street and a portion of Lot 3 Wagin-Dumbleyung Road, Wagin be: i) supported by Council in-principle and advertised for public comment in accordance with the specific requirements of clause 6.3 of the Shire of Wagin Town Planning Scheme No.2; ii) conditionally approved by the Shire’s Chief Executive Officer under delegated authority following completion of public advertising subject to no substantial objections being received; and iii) in the event of receipt of any substantial objections by the Shire, that the application be referred back to Council for further consideration and final determination at its August 2013 meeting.

BACKGROUND: Lot 200 is located in the eastern extremity of the Wagin townsite and has direct frontage and access to Stewart Road along its western boundary. Adjoining Lot 3 has direct frontage to Wagin-Dumbleyung Road along its northern boundary (see Plan 1).

Lot 200 is irregular in shape, contains a total area of approximately 6.06ha and is relatively level. The land is extensively cleared of vegetation except for and number of strategically placed rows of trees towards the Stewart Road frontage. Lot 200 is currently being used by Morton Seed and Grain to operate its oat mill and pellet manufacturing facility.

That portion of Lot 3 required for the proposed development is currently traversed by an existing dam and will contain a portion of a proposed new evaporation pond (blowdown dam) (see Plans 2 & 3).

51 Minutes of the Ordinary Council Meeting 23rd July 2013

At its ordinary meeting held in October 2012 Council considered a subdivision application to rationalise the land to accommodate the development proposal and resolved to recommend to the Western Australian Planning Commission that the application be conditionally approved.

It is understood that the process to rationalise existing land boundaries to ensure the infrastructure associated with Morton Seed and Grain’s current operations and the proposed new bioenergy cogeneration facility is contained entirely on a single lot, which includes the amalgamation of a portion of the adjoining Lot 3, is nearly complete.

Morton Seed and Grain (MSG) is a privately owned West Australian Company formed in 1997. The company specialises in the trade of seed and grain, exporting both nationally and internationally. The primary role of MSG’s Wagin premises is the processing of oats for human consumption. Its secondary role is the manufacture of stockfeed pellets for farmers.

It is significant to note that MSG is a consortium partner of the proposed Wagin Integrated Food Fibre Processing Hub (WIFFPH) project.

PROPOSAL: The application proposes to burn a by-product from the existing oat processing industry on the site (i.e. the oak husks) in boilers which generate steam to drive a turbine. The turbine generates power to feed back into the machinery that processes oats.

A complete copy of the applicant’s submission is available for viewing by Councillors upon request to the CEO.

The majority of the process takes place within an existing 20 metre x 15 metre shed which is proposed to be increased in length from 20 metres to 30 metres and its wall height raised to a maximum of 7.5 metres in order to accommodate the additional machinery.

Two (2) components of the process are located outside of the shed: the cooling tower (approximately 7 metres wide x 7 metres deep x 4.2 metres high) and the evaporation pond /blowdown dam (approximately 30metres long x 30metres wide x 1metre deep) (see Plans 4 to 9).

Under the terms of the information and plans submitted in support of the application the following is proposed: i) Additions and extensions to an existing shed by: a) increasing its length from 20 metres to 30 metres; and b) increasing its wall height to a maximum of 7.5 metres; ii) Fitting out the shed with boilers, turbine, ash storage area, chemical storage area, small water desalination plant (if required) and additional storage area; iii) Constructing a cooling tower (dimensions previously provided) in a location abutting the existing sheds; and iv) Construction of evaporation pond/blowdown dam (approximate dimensions previously provided) to deal with water discharged from the boilers and cooling towers. The proposed dam traverses the boundary and enters adjoining Lot 3. The owner of Lot 3

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has consented in writing to the dam being partially located within the boundaries of Lot 3, whilst the final stage of land rationalisation process referred to previously is completed.

The proposed new infrastructure is critical to the implementation and realisation of the Wagin Integrated Food Fibre Processing Hub (WIFFPH) which is an integrated processing facility incorporating the bioenergy cogeneration plant, a desalination plant and a recirculating aquaculture facility.

The applicant has confirmed that the proposed facility has already received a works approval from the Environmental Protection Authority as a Category 87 Prescribed Premises contained in Schedule 1 of the Environment Protection Regulations 1987.

COMMENT: In considering the application Council is required to have due regard for any relevant provisions contained in the Shire of Wagin Town Planning Scheme No.2 (TPS No.2) and any other matters Council considers relevant.

The following is an assessment of the proposal in the context of the specific requirements of TPS No.2 and other relevant considerations to determine its general suitability.

Land Use Classification and Permissibility

The land is classified ‘Rural’ zone under the Shire of Wagin’s current operative Town Planning Scheme No.2 (TPS No.2).

A key objective of the land’s current ‘Rural’ zoning classification is to ensure that it is used predominantly for agriculture, single residential and public recreation uses. Other uses may be permitted by Council if they are considered to be an integral part of the rural environment and where Council is satisfied that they will benefit the community and not result in being a nuisance.

The proposed development provides for a sustainable solution to a waste stream generated by an existing rural industry and the generation of electricity to feed back into the manufacturing processes. To that extent it is considered that the proposed development is inherently tied (perhaps incidental) to the existing rural industry operating on the land, will be greatly beneficial to the locality, particularly as a component of the WIFFPH, and is unlikely to have any detrimental impacts if implemented and managed appropriately. It is therefore concluded that the proposed development satisfies the objectives for land classified ‘Rural’ zone under TPS No.2 and has scope to be supported.

As the proposed bioenergy cogeneration facility is a prescribed premises under Schedule 1 of the Environmental Protection Regulations 1987 it is most appropriately classified in TPS No.2 as a ‘Noxious Industry’.

TPS No.2 defines Noxious Industry as ‘an industry which is subject to licensing as “Prescribed Premises” under the Environmental Protection Act 1986 (as amended)’.

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Under the terms of the Zoning Table in TPS No.2 the use of any ‘Rural’ zoned land for the purposes of a Noxious Industry is classified as an ‘SA’ use which means it is not permitted unless Council has granted planning approval following completion of public advertising in accordance with the specific requirements of clause 6.3 of TPS No.2 for a minimum period of twenty one (21) days.

Visual Amenity

The majority of the proposed development will be confined within an existing shed with the major visual impacts being confined to the proposed new cooling tower and evaporation pond.

Having regard for the nature and character of the existing and proposed development and use of the subject land and adjoining properties (i.e. numerous sheds, dams, silos, established rural uses etc.), it is considered that the proposal, if approved, is unlikely to have any adverse impacts on the broader visual amenity of the immediate locality.

Water Use

In its submission the applicant states that: “The water used in the bioenergy cogeneration facility is the make-up water for the boiler and the make-up water for the cooling tower. MSG already has steam boilers on-site with water being supplied from local supply mains. The installation of the bioenergy cogeneration plant has no effect on the steam used in the kiln and will only slightly increase the water consumption due to increased steam losses (< 100 kL/yr increase). The installation of the cooling tower for the ORC will significantly increase water consumption up to 30ML/yr. The existing water supply is not capable of providing this level of supply and the best option is to install the desalination plant on-site as planned in the original WIFFPH strategy. The desalination plant will provide fresh water to the shire with spare capacity available for the development of new farming ventures, including horticulture. Morton Seed and Grain are willing to provide power for the desalination plant and have provided an installation site in the boiler/turbine shed. The desalination plant needs to be discussed more with the shire, local stakeholders and Morton Seed and Grain.”

A stated objective of TPS No. 2 is to “direct and control development in the Scheme area in such a way as to promote and safeguard health, safety, convenience and economic and general welfare of its inhabitants and the amenities of the area.”. The protection of the existing available reticulated water supply servicing the locality must be therefore be a priority for Council.

It is considered that the proposed development, if implemented responsibly, will provide “benefits for the convenience and economic and general welfare” of the Shire’s inhabitants. Protection of the existing reticulated water supply is however considered essential and should therefore be appropriately conditioned should Council resolve to grant approval to the application. Consultation with the Water Corporation during public advertising will be undertaken to obtain the necessary feedback regarding this issue.

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Emissions

As the majority of the proposed use of the land will be contained within a building, the probability of any significant emissions causing nuisance such as noise, dust, light and odour is likely to be minimal. In fact the application proposes the installation of new model boilers to replace the existing machines to ensure that all organic matter is completely utilised. The process will therefore be more efficient and the disposed waste ash will not have a propensity to spontaneously combust under certain conditions which is considered beneficial.

The only remaining external emission that requires consideration is liquid discharge. The applicant’s submission advises that: “The bioenergy cogeneration plant produces two liquid waste streams in the form of boiler and cooling tower blowdown. This stream contains precipitates (minerals) from the water supply and a small concentration of the boiler and cooling tower chemicals. MSG will adopt environmental best practice for dealing with this waste stream by discharging the blowdown to an evaporation dam on-site and allowing the water to evaporate. On the basis of rainfall and evaporation rate data, MSG have estimated that the damn should be approximately 30m x 30m (900m2) at 1 m deep (900kL holding capacity). This is of sufficient size to ensure blowdown water evaporates, while not allowing the dam to overflow in high rainfall events. The dam floor and wall will consist of compacted clay. MSG will periodically (every 5 years) excavate the evaporation pan and dispose of the precipitate in a licensed land fill.”

The data sheet provided by the applicant demonstrates that the chemicals are relatively benign and non hazardous (see Attachment 1).

Vehicle Traffic

The applicant’s submission advises that:

“During the construction phase there will be approximately 10 semi-trailers across a 3-4 month period delivering major pieces of equipment (boiler sections, turbine and cooling tower). Furthermore, a large crane and associated truck will be on-site during for two days and 4 months later during the construction phase.

During operation there will be less transport of oat husk as it will be used on-site, while there will be increased travel associated with an ash truck. The ash truck (<10 tonne) is expected to take an extra two trips per week.”

The volume and type of vehicles proposed by the application are considered reasonable, not excessive and capable of being accommodated on the existing road network. To that extent this report does not raise any concerns with the anticipated type and volume of vehicle movements associated with the construction and ongoing operation of the proposed development. Conclusion It is concluded from a detailed assessment of the application that the proposal to construct a Bioenergy Cogeneration Facility for the conversion of oak husks to steam and electricity on

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Lot 200 (No.31) Stewart Street and a portion of Lot 3 Wagin-Dumbleyung Road, Wagin may be capable of being implemented in a proper and orderly manner without any negative impacts on the environment and general amenity and safety of the immediate locality subject to compliance with a number of suitable conditions.

Prior to the issuance of planning approval the Shire is however required to advertise the application in accordance with the procedures prescribed in clause 6.3 of TPS No.2.3. To that extent it is recommended that Council resolve to advertise the proposal for public comment by forwarding a notice to all landowners within 500 metres of the subject land and the Water Corporation, and should no substantial objections be received following completion of advertising, delegate authority to the Shire’s Chief Executive Office to grant approval to the application subject to conditions.

COMMUNITY CONSULTATION: To be undertaken for a minimum period of twenty one (21) days in accordance with the specific requirements of Clause 6.3 of TPS No.2.

STATUTORY/LEGAL IMPLICATIONS  Shire of Wagin Town Planning Scheme No.2  Planning and Development Act 2005 (as amended)  Environmental Protection Act 1986  Environmental Protection Regulations 1987

POLICY IMPLICATION: Nil

FINANCIAL IMPLICATIONS Nil

STRATEGIC IMPLICATIONS: Council’s approval to the proposed development and use of the land for the intended purpose will provide for the implementation of the Wagin Integrated Food Fibre Processing Hub (WIFFPH) which can be expected to contribute to the diversification of the local economy including the creation of additional employment opportunities.

VOTING REQUIREMENTS: Simple Majority

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2217 OFFICER RECOMMENDATION & COUNCIL DECISION

Moved: Cr G R Ball Seconded :Cr. E N Pugh

1. That the application for planning approval submitted by J Morton on behalf of Springview Pty Ltd, being Morton Seed and Grain Merchants Pty Ltd, to construct a Bioenergy Cogeneration Facility for the conversion of oak husks to steam and electricity on Lot 200 (No.31) Stewart Street and a portion of Lot 3 Wagin- Dumbleyung Road, Wagin be supported by Council in-principle and advertised for a period of not less than 21 days in accordance with Clause 6.3 of TPS No.2 by forwarding a notice to all landowners within 500 metres of the proposed development and the Water Corporation requesting comment; and

2. Subject to no objections to the proposal being received by the Shire at the completion of public advertising, that Council approves the aforementioned application subject to the following conditions and advice notes:

Conditions:

1. The evaporation pond / blowdown dam shall be constructed to the satisfaction of the Shire with construction details to be provided and approved prior to the Shire issuing a Building Permit approval.

2. The premises shall be kept in a neat and tidy condition at all times to the satisfaction of the Shire.

3. The proposed development is required to secure and connect to a suitable water source to service the proposed cooling tower prior commencement of the use.

4. The proposed development is not permitted to compromise the existing reticulated water service in the locality.

5. The proposed development is not permitted to connect to the existing reticulated water service in the locality without first obtaining approval to do so from the Water Corporation.

6. All stormwater produced on the site shall be disposed of on the site to the satisfaction of the Shire.

7. No fluid, other than uncontaminated stormwater is to enter any stormwater drain without prior approval from the Shire and the Environmental Protection Authority.

8. All rubbish and waste generated on-site shall be managed and disposed of to the specifications and satisfaction of the Shire of Wagin.

9. The applicant/owner shall obtain approval from the Department of Mines and Petroleum for the storage of chemicals/dangerous goods in accordance with the Dangerous Goods Regulations.

10. Any open storage area, utilitarian area or any other space used in connection with the development which, by virtue of its location and use is likely to detract from the visual amenity of the surrounding area, shall be screened from public view by a closed wall or fence no less than 1.8 metres in height, or screen-type landscaping approved by the Shire of Wagin.

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11. Any additional development and/or use of the land not in accordance with the details and plans submitted in support of the application will require the further approval of Council.

Advice Notes:

1. The development is to be substantially commenced within a period of two (2) years from the date of this approval. If the development is not substantially commenced within this period the approval will lapse and be of no further effect. Where an approval has lapsed, no development shall be carried out without the further approval of the Shire of Wagin having first been sought and obtained.

2. Development may be carried out only in accordance with the terms of the application as approved herein and any approved plans.

3. This approval is not an authority to ignore any constraint to development on the land, which may exist through contract or on title, such as an easement or restrictive covenant. It is the responsibility of the applicant and not the Shire to investigate any such constraints before commencing development. This approval will not necessarily have regard to any such constraint to development, regardless of whether or not it has been drawn to the Shire's attention.

4. Provision must be made for access and facilities for use by people with disabilities in accordance with provisions of the Building Code of Australia and AS 1428.1.

5. In accordance with the Building Act 2011 a Building Permit application must be submitted to, and approved by the Shire prior to any construction or earthworks commencing on site.

6. When developing and using the land for the intended purpose/s the applicant shall have due regard for the relevant provisions and standards of the Shire of Wagin Health Local Laws 1997.

7. The noise generated by activities on-site, including machinery motors or vehicles is not to exceed the levels as set out under the Environmental Protection (Noise) Regulations 1997.

8. All development works are to be carried out in accordance with control of noise practices set out in Section 6 of AS 24361981 or the equivalent current Australian Standard.

9. In the event of receipt of any substantial objections by the Shire following completion of public advertising, that the application be referred back to Council for further consideration and final determination at its August 2013 meeting. Carried 11/0

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12.3 COMMUNITY STRATEGIC PLAN, (CSP) / CORPORATE PLAN (CP)

PROPONENT: Shire of Wagin OWNER: Shire of Wagin LOCATION/ADDRESS: N/A AUTHOR OF REPORT: Chief Executive Officer SENIOR OFFICER: DATE OF REPORT: 18th July 2013 PREVIOUS REPORT(S): Item 23/10/12, 23/04/2013 DISCLOSURE OF INTEREST: N/A FILE REFERENCE: ATTACHMENTS: Nil

BRIEF SUMMARY: To endorse in principle the Community Strategic Plan / Corporate Plan prior to public consultation.

BACKGROUND: With the introduction of regulations from the Government regarding the implementation of Integrated Planning (IP) for Local Governments. Council Staff in conjunction with appointed Consultant Marg Hemsley have been progressing the various elements of the plan – namely the Community Strategic Plan (CSP) and the Corporate Plan (CP). Council authorised the author to apply the necessary strategies to fulfil the regulatory requirements (motion 2044 of Ordinary Council Meeting 23/10/2012).

A workshop was held with the Consultant on 6/11/2012 at which ways to involve and obtain community input to the SCP were discussed. As a result a number of community feedback and questions were received, passed on to the Consultant and reviewed by Council at a workshop held 26/03/2013. The Consultant has drafted a document that needs Councils endorsement prior to community advertising. The final CSP & CP can then be adopted by Council.

COMMENT: The attached document we believe meets the regulatory requirements and will be part of the IP framework which Council can work with for the ensuring period. Periodic reviews will ensure some flexibility in future decisions making however and changes or variations must be incorporated on the total IP package.

CONSULTATION/COMMUNICATION: Community Feedback

STATUTORY/LEGAL IMPLICATIONS: Integrated Plan Regulations

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POLICY IMPLICATIONS: N/A

FINANCIAL IMPLICATIONS: N/A

STRATEGIC IMPLICATIONS: Will provide Strategic directions to guide Council

VOTING REQUIREMENTS: Absolute Majority

OFFICERS RECOMMENDATION That Council endorse in principle the Community Strategic Plan (CSP) and Corporate Plan (CP) and advertise for Community comment for twenty one (21) days.

No Community comment was received during the advertising period.

2218 OFFICERS RECOMMENDATION & COUNCIL DECISION

Moved: Cr. R C Walker Seconded: Cr. I C Cumming

That Council endorse the Community Strategic Plan (CSP) and Corporate Plan (CP). Carried 11/0 Absolute Majority

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12.4 DRYANDRA COUNTRY VISITORS CENTRE – FUNDING ASSISTANCE - $7,500

PROPONENT: Dryandra Visitors Centre OWNER: The Dryandra Country Visitors Centre LOCATION/ADDRESS: Narrogin AUTHOR OF REPORT: Chief Executive Officer SENIOR OFFICER: N/A DATE OF REPORT: 18th July 2013 PREVIOUS REPORT(S): N/A DISCLOSURE OF INTEREST: Nil FILE REFERENCE: FNC 3/2 ATTACHMENTS: Nil

BRIEF SUMMARY: The Dryandra Country Visitors Centre is based in Narrogin and comprises of the Shires of Narrogin, Cuballing, Wandering, Pingelly, Wickepin and the Town of Narrogin. The Shires of Wandering & Cuballing intend to withdraw from the Centre as of the 1st July 2013. The Centre was established to promote tourism within the local area and each Shire pays about $5,500.

BACKGROUND: The Dryandra Visitors Centre employs a full time manager and has had over 6,000 visitors passing through the centre in 2012. The Visitors Centre believes that it would be beneficial for the Shire of Wagin to belong to group as the Centre would promote Wagin to tourists passing through. I have spoken with the Shire of Cuballing & Wandering regarding their withdrawal. Both have their own reasons for withdrawing from the group.

COMMENT: Whilst I support Regional Tourism I am not sure how much Wagin would benefit if it joined this group. Wagin has very good exposure due to the Woolorama and the other events that are held within the Shire each year and this can be seem with the numbers of tourist who visit Ram Park and visit the shire office. Perhaps expenditure on a Wagin brochure would be more beneficial.

CONSULTATION/COMMUNICATION: Shire of Cuballing Shire of Wandering Shire of Wickepin Staff

STATUTORY/LEGAL IMPLICATIONS Nil

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POLICY IMPLICATIONS: Nil

FINANCIAL IMPLICATIONS: If supported Council would need to find an additional $7,500 in the 2013/14 budget.

STRATEGIC IMPLICATIONS: Nil

VOTING REQUIREMENTS: Simple Majority

2219 OFFICERS RECOMMENDATION & COUNCIL DECISION

Moved: Cr G R Ball Seconded: Cr I C Cumming

That Council advises the Dryandra Country Visitors Centre that it has considered their request to join the Visitors Centre group however has resolved not to financially assist at this time. Carried 11/0

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12.5 COUNCILLORS SITTING FEES

PROPONENT: The Salaries and Allowances Tribunal (SAT) OWNER: State Government LOCATION/ADDRESS: Shire of Wagin AUTHOR OF REPORT: Chief Executive Officer SENIOR OFFICER: N/A DATE OF REPORT: 18th July 2013 PREVIOUS REPORT(S): N/A DISCLOSURE OF INTEREST: Nil FILE REFERENCE: FNC 3/1 ATTACHMENTS: Nil

BRIEF SUMMARY: The Salaries & Allowances Tribunal (SAT) recently released the upper and lower meeting attendance fees and allowances for Councillors. SAT have been given the task of setting these fees by the State Government.

BACKGROUND/COMMENT: The CEO has obtained a copy of the sitting fees paid by the Shire of Williams and West Arthur. The chart below shows Councils current fees structure and the minimum and maximum that can be paid. West Arthur Williams SAT - 2013/14 2013/14 Current SAT - Min Max Budget Budget Ordinary Council Meeting per Attendance $60 $88 $225 $88 $123 Ordinary Council Meeting per Attendance (President) $100 $88 $463 $88 $238 Special Meeting per Attendance $60 $88 $225 $88 $64 Committee Meeting per Attendance $30 $44 $113 $44 $64 Committee Meeting per Attendance (President) $50 $100 Presidents Allowance $6,000 $500 $19,000 $2,000 $3,700

25% of Presidents Deputy Presidents Allowance $1,550 Allowance $500 $0

Travel Reimbursement per Km 90¢ Council to set own fees 60¢ 94¢

Childcare Reimbursement per Hour (reimbursed up to) Nil N/A $25 $25 $0

Communication Allowance Nil $500 $3,500 $500 $0

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Note: - Travel reimbursement per km is based on the km rate in the Local Government Officers Award Due to the minimum requirements of the SAT regulated fees and allowances, Council will be paying approx $5,000 more for sitting fees in the 2013/14 budget plus the small increase in the Presidents allowance.

CONSULTATION/COMMUNICATION: Shire of Williams Shire of West Arthur Councillors

STATUTORY/LEGAL IMPLICATIONS: Local Government Act 1995 Dept of Local Government & Communities

POLICY IMPLICATIONS Nil

FINANCIAL IMPLICATIONS: Reflected in 2013/14 budget

STRATEGIC IMPLICATIONS: Nil

VOTING REQUIREMENTS: Absolute Majority

2220 OFFICERS RECOMMENDATION & COUNCIL DECISION

Moved: Cr G R Ball Seconded: Cr. J L C Ballantyne

That Council adopt the following fees and charges for Councillors for the 2013/2014 financial year. Carried 11/0

SAT - 2013/14 Current SAT - Min Max Budget Ordinary Council Meeting per Attendance $60 $88 $225 $100 Ordinary Council Meeting per Attendance (President) $100 $88 $463 $200 Special Meeting per Attendance $60 $88 $225 $100 Committee Meeting per Attendance $30 $44 $113 $50 Committee Meeting per Attendance (President) $50 $100 Presidents Allowance $6,000 $500 $19,000 $9,000

25% of Presidents Deputy Presidents Allowance $1,550 Allowance $2,250

Travel Reimbursement per Km 90¢ Council to set own fees .90¢

Childcare Reimbursement per Hour (reimbursed up to) Nil N/A $25 $25

Communication Allowance Nil $500 $3,500 $500

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12.6 HEALTH, BUILDING AND PLANNING POLICY

PROPONENT: Shire of Wagin OWNER: Shire of Wagin LOCATION/ADDRESS: Shire of Wagin Town site AUTHOR OF REPORT: Health and Building Officer SENIOR OFFICER: DATE OF REPORT: 18.7.2013 PREVIOUS REPORT(S): April 2013 DISCLOSURE OF INTEREST: N/A FILE REFERENCE: N/A ATTACHMENTS: Nil

BRIEF SUMMARY: A change to policy 16 – Health, Building and Planning relating to Development of Outbuildings within the Town-site of Wagin.

BACKGROUND: At the April 2013 ordinary Council meeting an item was presented to Council to ascertain whether the members wanted to review the policy on outbuildings (Health, Building and Planning 16 – Development of Outbuildings On Residential Zoned land)

The item specifically mentioned the following:  Whether an outbuilding can be erected on a vacant block  The sections limiting the sizes of the sheds that can be erected  The need to provide a “non-reflective” material when the outbuilding exceeds a certain size and  Whether the policy is discriminatory by only applying to Residential zoned land

The following was resolved “That Council make the following amendments to the Health, Building and Planning Policy No. 16;

Wagin town site”, and in Policy Provision v) to state non reflective wall cladding”, In accordance with Section 8.6 of the Shire of Wagin Town Planning Scheme (TPS), the proposed changes to the policy were advertised twice in the Wagin Argus.

One response (verbal) was received.

COMMENT: The verbal comment, received as a result of the proposed changes being advertised, was more a query than a response.

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The person concerned misread the advert and thought that the Shire was going to rezone the land in the town site.

When the intent of the policy change was explained, the person stated she agreed with the change and that her query related to the possibility that the Shire was going to rezone the land within the town site.

There was no other comment received, either written or verbal.

CONSULTATION/COMMUNICATION: Council was consulted at the ordinary meeting held in April 2013. The community of Wagin was consulted via the proposed changes being advertised locally on two occasions.

STATUTORY/LEGAL IMPLICATIONS: Shire of Wagin Town Planning Scheme # 2, Section 8.6 Planning Policies

POLICY IMPLICATIONS: If Council adopts the proposed changes, the policy will be advertised again as a notification of the final adoption. The changes will mean that the policy will relate to the town site of Wagin only (as distinct from say the town site of Piesseville) and will capture all the Lots within the town site, not just those zoned Residential. As well, it will give ratepayers the option of being able to have a reflective (zincalume) roof on a shed over 45m² as opposed to the present where the walls AND roof have to be non- reflective (colorbond®).

FINANCIAL IMPLICATIONS: There will be no financial implications for the Shire. By giving ratepayers the option of having a shed roof of zincalume, rather than colorbond®, there could be a saving of approximately $3.00 a linear metre ($390 on a 100m² shed).

STRATEGIC IMPLICATIONS: At the April meeting it was pointed out that it appeared discriminatory that some Lots in the town-site could build a shed of whatever size or materials whilst others (those zoned Residential) had restrictions on them.

It was also pointed out that it was possible to have a house, with a steeper pitched roof, to be clad in zincalume when the shed on the same property had to be constructed out of colorbond®. There may possibly be some disgruntled ratepayers who will argue that they were not permitted to build the roof of their shed out of zincalume, and thus save some money, prior to the adoption of this policy

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There may be some now who are zoned Rural, in the town-site, who will have the same restrictions placed on them as those zoned Residential. However, as before, requests will be presented to Council for consideration.

VOTING REQUIREMENTS: Simple majority

2221 OFFICERS RECOMMENDATION & COUNCIL DECISION Moved: Cr E N Pugh Seconded: Cr. J L C Ballantyne

That Policy 16, Development of Outbuildings on Residential Zoned Land has the following changes made –  Title - change the wording to “Development of Outbuildings in the Town-site of Wagin”  Policy statement – change the wording to “The development of outbuildings on all zoned land within the town-site of Wagin has the potential to have a negative impact upon the amenity of land within the town-site. Councils aim in applying this policy is to ensure that all new outbuildings on land within the town-site of Wagin are developed in such a way as to maintain a high standard of residential amenity in these areas”  Change the policy provision in v) to say –“The maximum floor area of an outbuilding constructed of non-reflective wall cladding (e.g. brick, colorbond® or timber) shall be 110 square metres and that the changes be formally adopted and advertised as such. Carried 11/0

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13. REPORTS OF OFFICERS

13.1 WORKS REPORTS – JUNE 2013

PROPONENT: N/A OWNER: N/A LOCATION/ADDRESS: Shire of Wagin AUTHOR OF REPORT: Manager of Works SENIOR OFFICER: N/A DATE OF REPORT: 21st June 2013 PREVIOUS REPORT(S): N/A DISCLOSURE OF INTEREST: N/A FILE REFERENCE: N/A ATTACHMENTS: 1. Capital Works Program 2. Works Maintenance Program 3. Plant Report

BRIEF SUMMARY: A Works Report is provided for Councils information.

BACKGROUND: Council has previously requested that this information be presented at the Ordinary Council meetings.

COMMENT: Works Completed Description BEHN- ORD Clear widen gravel sheet 3km.

SHIRE OFFICE Plant outside garden and mulch.

CARAVAN PARK Plant trees.

Future Works Description PUNTAPIN PIPE LINE Brookfield Rail sent the shire a works notice to remove the pipe from there culvert and place a steel sleave under the railway line.

FARROW Clear widen gravel sheet 2.5km

COLLANILLING Clear widen gravel sheet 3km

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DONGOLOCKING Clear widen gravel sheet shoulders 3km.

On Going Works Description

RURAL ROADS Bitumen Patching as time permits.

MTCE GRADING Grading eastern side of shire.

BITUMEN SHOULDERS 50% Completed as rain permits.

Down Time Description

Isuzu Truck P-14 update. I have contacted Other Rodney Style and give him all the information required on and about the hoist also Geoff West and I have taken photos were the hoist is mounted compared to the other 2 trucks still waiting for an outcome.

CONSULTATION/COMMUNICATION: N/A

STATUTORY/LEGAL IMPLICATIONS: N/A

POLICY IMPLICATIONS: N/A

FINANCIAL IMPLICATIONS: N/A

STRATEGIC IMPLICATIONS: N/A

VOTING REQUIREMENTS: Simple Majority

2222 OFFICERS RECOMMENDATION & COUNCIL DECISION Moved: Cr. I C Cumming Seconded: Cr. G T Hegarty

That Council adopts the Works Management Report comprising of the Works Progress Report for July 2013, Capital Works Program, Maintenance and Plant Reports for the period July 2012 to 30th June 2013. Carried 11/0

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13.2 CEO REPORT – JULY 2013

PROPONENT: Chief Executive Officer OWNER: LOCATION/ADDRESS: Shire of Wagin AUTHOR OF REPORT: Peter Webster SENIOR OFFICER: DATE OF REPORT: 18th July 2013 PREVIOUS REPORT(S): N/A DISCLOSURE OF INTEREST: N/A FILE REFERENCE: N/A ATTACHMENTS: Nil

Council Guests Bevin Martin – State Representative – Campervan and Motorhome Club of Australia Meeting with Council to briefly outline the recent finding of a tour through Wagin and how to increase van numbers to the region.

Howard Ward – Chainman - Wagin St John’s Ambulance To discuss and seek support for the purchase and distribution of Automatic Emergency Defibrillators (AED) in Wagin.

Veronika Crouch – Wagin/Woodanilling Landcare Zone 2013/14 Budget Informing Council of the 2013/14 budget for this organisation and Council contribution.

COMMENT:

1) REGIONAL WASTE SITE – MEETING 24th JULY 2013 Due to the resignation of John Case and meeting has been called for the 24th July 2013 to discuss a number of issues relating to the establishment and operation of the Regional Waste site. The CEO has some concerns regarding this project. The drilling of the site is to occur in August and, depending on the results, Landform Research will be submitting an application for works approval to commence at the site. Once this approval is received the MOU between the 9 Councils and Dowdell can be finalised. A draft agenda for the meeting was attached for Councils information.

2) SOUTH WEST ABORIGINAL LAND & SEA COUNCIL (SWALSC) - MEETING It is proposed to hold a meeting between Council and the SWALSC to discuss the South West Native Title settlement. The meeting is to be held on the 4th September 2013 commencing at 3pm. A circular will be sent out closer to the time.

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3) MANAGER OF FINANCE AND CORPORATE SERVICES – APPLICATIONS There has been six (6) applications for the position of Manager of Finance and Corporate Services when the advertised vacancy closed on the 17th July 2013. The CEO discuss the applications with the Shire President with two (2) applicants being interviewed. The interviews were conducted on Saturday 20th July 2013 in Wagin

The CEO announced that the position been been offered to Mrs K Caley who has accepted.

4) WAGIN CEMETERY – ROTARY PROJECT Mr Tony Baxter and Paul Powell recently met with the Shire President and CEO to discuss the proposed upgrade of the Wagin Cemetery. I have attached a plan and information provided by the Club. The Club would like to increase the size of the cemetery in the south / west corner via a land purchase from Mr Austin Piesse. The Wagin Rotary Club are negotiating with Mr Piesse. This would square the block up and allow for additional parking. The area would also incorporate a shaded patio area with seats etc for the hearse to drive through into the cemetery. The entry to the cemetery would be relocated to the western side of the cemetery. The Club are still working through some details and should have a proposal to Council in the next few months.

5) CEO HOUSE – MARKS COURT WAGIN. Work has started on the new CEO house. The house footings are in and the pad has been poured. The frames and bricks will be arriving shortly. The subdivision and amalgamation is progressing

6) SHIRE OF WAGIN VOLUNTEER BUSHFIRE BRIGADE GUIDELINES AND OPERATIONAL PROCEDURES A number of Councillors recently met to go through the proposed Bushfire Brigade Guidelines and Operational Procedures. The document has been amended and sent off to Cindy Pearce CESM for consideration and comment and will be again tabled at the August 2013 Council meeting for possible adoption.

7) DRAINAGE – TUDOR STREET The drainage survey has been completed and a report has been prepared by OPUS Consultants. The survey is sizeable and will be tabled at the meeting.

I would suggest that this matter be referred back to the Works and Services Committee to consider as the documentation etc is considerable and will take some time to evaluate.

8) SWIMMING POOL PLANS The CEO has spoken with John De Snoo about the changes to the swimming pool building plans and these should be available for the Council meeting. I have also asked him to draw up a plan for consideration without the Pool Equipment Room. The community room could be used as the pool equipment store if needed. The area where the pool equipment room was could be a shade area.

9) RDAF GRANT – POOL & WAR MEMORIAL This grant application has been submitted under the RDAF Round 5

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 Community Park $60,000  War Memorial renovation $25,000 Community Park We have been in connect with LotteryWest regarding a grant for the park. There are grants available up $60 - $80k for this project and an application will be made to them shortly

War Memorial There is currently a Federal Government grant available however it is only small. Each electorate is to receive $100,000. Further enquiries will be made on this matter. The CEO has also spoken with Greg Brockway from the RSL so he was aware of the Memorial renovation.

With regards both projects I believe there is still considerable planning to be done before any work commences and this will be done over the coming months.

10) COUNCIL PROJECTS Whilst Council has agreed to two projects for Round 5 of RDAF funds there is still a need for a few small projects to be agreed upon. I would like Council to consider one or two projects under $30,000 that could be used if grants become available etc. Any thoughts? The CEO would like to suggest: -  Cemetery upgrade  Mobile grandstand  Shade sails at Skate park  SES building at Recreation Ground  Water tanks at airport for water bombers

11) SES BUILDING The CEO will be meeting with Cindy Pearce CESM and Lynda Elms DFES District officer on the 25th July 2013 to discuss a Building for the SES in Wagin

12) BUDGET PROCESS 2013/14 Due to the new computer system and the amount of work required to input budget figures correctly, we have had to put the dates of a number of budget meeting back about 1 week.

I propose the following: - 1st August 2013 (Thursday) Draft Budget meeting – Council 20th August 2013 (Tuesday) Special Council Meeting to adopt Budget

13) WALGA – LOCAL GOVERNMENT CONVENTION – 7TH AUGUST TO 9TH AUGUST 2013. Cr’s Blight, Ball, Walker & Ballantyne as well as the CEO have been nominated to attend this year’s event at the Perth Convention Centre.

7th August 2013 WALGA – AGM 8th August 2013 Aron Ralston – Between a Rock and a Hard place

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John Doggett – The Evolving Global Economy and Our Place in it Concurrent sessions Tyler Hamilton – The New Culture

9th August 2013 Mike Munro – The Power of Vision Our Future, Our Choice Concurrent sessions Pte Damien Thomlinson - Key Note address

14) OFFICIAL AIRPORT OPENING Official opening of the Wagin Airport is Saturday 12th October 2013. Invitation etc will be sent out shortly.

2223 OFFICERS RECOMMENDATION & COUNCIL DECISION

Moved: Cr. G R Ball Seconded: Cr. E N Pugh

That Council receive and endorse the Chief Executive Officers report. Carried 11/0

Cr Hegarty left the meeting at 8.16pm and returned at 8.17pm. Cr Shaw left the meeting at 8.17pm and returned at 8.19pm.

14. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS

a) Elected Members Shire President Cr P Blight advised that he had attended the following meetings and functions;

28/06/2013 Central Country Zone – Narrogin 01/07/2013 South Perth Zone Representative – Local Government Grain Infrastructure 11/07/2013 Bushfire Guidelines Review 16/07/2013 Special Council Meeting 20/07/2013 MFCS Interviews

b) Officer’s Nil

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15. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING

Wagin District High School – Student Numbers

Cr Joe Shaw raised concerns regarding the issue of fewer students attending Wagin District High School for secondary education.

Standing orders were suspended to discuss this matter.

2224 COUNCIL DECISION

Moved: Cr. R C Walker Seconded: Cr. E N Pugh

That standing orders be suspended. Carried 11/0

2225 COUNCIL DECISION

Moved: Cr. E N Pugh Seconded: Cr. I C Cumming

That standing orders be resumed. Carried 11/0

16. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2)

Nil

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17. CLOSURE

The meeting closed at 8.45pm.

I certify that this copy of the Minutes is a true and correct record of the meeting held on 23rd July 2013.

Signed: ...... Presiding Elected Member

Date: ......