Child Protection and Staff Behaviour Policy Addendum

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

Child Protection and Staff Behaviour Policy addendum

COVID-19 school closure arrangements for Safeguarding and Child Protection at Repton School

Written April 2020 and updated January 2021 by T.H.Naylor (Designated Safeguarding Lead)

Issued to staff and uploaded on to the Repton School website

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

Contents

Section Title Page 1 Guidance about safeguarding in schools and further education from the 3 Department for Education 2 COVID-19 / Remote Schooling - Repton School arrangements for Safeguarding 4-6 and Child Protection

3 What is child abuse 6-7 4 Safeguarding in light of covid-19 8-10 5 On-Line safety 11 6 Supporting children not in school 11 7. Peer to Peer abuse 11-13 8 Resources for pupils and parents 14-16 9 Remote Teaching at Repton School 17 - Key information for Staff

10 Safeguarding for Teachers 18 11 Protocol for one-to-one video / audio conferencing through MS Teams 19

12 Telephone calls to parents 20 13 Academic Teaching and Academic / Pastoral Tutoring 21

14 Pastoral support and counselling 22 15 EAL / Modern Foreign Languages / Personalised Learning 22

16 Online learning and remote teaching – expectations of pupils and relevant 22-23 protocol 17 Music Tuition 22-24 18 message that tutors should look to communicate to pupils at the start of term 25 (and from time-to-time thereafter Appendix 2 Safeguarding (THN) – Video conferencing 26-29

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

1. Guidance about safeguarding in schools and further education from the Department for Education:

The way schools and colleges are currently operating in response to coronavirus (COVID-19) is fundamentally different to business as usual, however, a number of important safeguarding principles remain the same:

• with regard to safeguarding, the best interests of children must always continue to come first • if anyone in a school or college has a safeguarding concern about any child they should continue to act and act immediately • a DSL or deputy should be available • it is essential that unsuitable people are not allowed to enter the children’s workforce and/or gain access to children • children should continue to be protected when they are online

Schools and colleges should, as far as is reasonably possible, take a whole institution approach to safeguarding. This will allow them to satisfy themselves that any new policies and processes in response to COVID-19 are not weakening their approach to safeguarding or undermining their child protection policy. Child protection policy

Schools and colleges will have an effective child protection policy in place reflecting business as usual. It is likely that the policy will not accurately reflect new arrangements in response to COVID-19. It is important schools and colleges (led by a DSL or deputy, wherever possible) review and revise their child protection policy and keep it under review as circumstances continue to evolve. In some cases, a COVID-19 annex/addendum that summaries any key COVID-19 related changes might be more effective that re-writing and re-issuing the whole policy.

It is important that all staff and volunteers are aware of the new policy and are kept up to date as it is revised. The revised policy should continue to be made available publicly.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

2. COVID-19 / Remote Schooling - Repton School arrangements for Safeguarding and Child Protection

Safeguarding & Child Protection - Statement of Intent: (taken from the Repton School child protection and staff behaviour policy) The safety and welfare of our pupils is our highest priority. All children without exception have the right to protection from abuse regardless of gender, ethnicity, disability, sexuality or beliefs. Our aim is to know everyone as an individual and to provide a secure and caring environment so that every pupil can learn in safety. No child or group of children will be treated any less favorably than others in being able to access services that meet their particular needs. At Repton, in line with KCSiE 2020 and WTSC 2018, a child centred approach is fundamental to safeguarding and promoting the welfare of every child. A child centred approach means keeping the child in focus when making decisions about their lives and working in partnership with them and their families. In all matters relating to Child Protection the School follows the procedures laid down by DDSCP (Derby and Derbyshire Safeguarding Children Partnership) together with DfE guidance contained in Working Together to Safeguard Children (WTSC, July 2018) and Keeping Children Safe in Education (KCSiE, September 2020): 1.1 Keeping Children Safe in Education 2020 https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attac hment_data/file/954314/Keeping_children_safe_in_education_2020_-_Update_- _January_2021.pdf

1.2 Working together to safeguard Children 2018

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data /file/942454/Working_together_to_safeguard_children_inter_agency_guidance.pdf

Context: In light of the global COVID-19 pandemic Repton School will: . as and when required to do so, deliver an online programme of education for all pupils . provide support and counselling for those in need . provide programmes of exercise . maintain a sense of house and school life

The principles and guidance in KCSIE and WTSC continue to apply. Moreover school policies – including Repton Schools’ Child Protection and Staff Behaviour Policy; Staff Code of Conduct; Anti-bullying Policy and Acceptable Use Policy ICT – which relate to safeguarding matters also continue to apply. However, in light of the enforced remote educational provision, it is appropriate that Repton School ensures that its safeguarding measures are reviewed and amended to reflect the remote provision of education and the safeguarding risks that such an approach presents. As such, this addendum should sit alongside the Child Protection and Staff Behaviour Policy.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

Safeguarding Safeguarding and promoting the welfare of children is defined in KCSiE as protecting children from maltreatment; preventing impairment of children’s health or development; ensuring that children grow up in circumstances consistent with the provision of safe and effective care; and taking action to enable all children to have the best outcomes. Children includes everyone under the age of 18.

Designated Safeguarding Lead

Repton School has a Designated Safeguarding Lead (DSL) and a Deputy DSL:

. The Designated Safeguarding Lead is: Mr Tom Naylor

. The Deputy Designated Safeguarding Lead is: Mrs Anna Parish

One of the DSL’s will always be available during the school working day and any one of the DSL’s may be contacted by email.

The DSL will continue to engage with local authorities, which can be done remotely.

Repton School - key safeguarding contact details

Role Name Email

Designated Mr Tom Naylor [email protected] Safeguarding Lead

Deputy Designated Mrs Anna Parish [email protected] Safeguarding Lead

Headmaster Mr Mark Semmence [email protected]

Chair of Governors Mr M. Shires

Liaison Governor for Mrs S. Fish [email protected] Safeguarding

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

3. What is Child Abuse?

Abuse, neglect and safeguarding issues are rarely standalone events that can be covered by one definition or label.

In most cases, multiple issues will overlap with one another. Different categories of child abuse are defined in KCSiE: 1. Abuse 2. Physical Abuse 3. Emotional Abuse 4. Sexual Abuse 5. Neglect

Abuse: a form of maltreatment of a child. Somebody may abuse or neglect a child by inflicting harm or by failing to act to prevent harm. Children may be abused in a family or in an institutional or community setting by those known to them or, more rarely, by others. Abuse can take place wholly online, or technology may be used to facilitate offline abuse. Children may be abused by an adult or adults or by another child or children

Physical abuse: a form of abuse, which may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces, illness in a child.

Emotional abuse: the persistent emotional maltreatment of a child such as to cause severe and adverse effects on the child’s emotional development. It may involve conveying to a child that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person. It may include not giving the child opportunities to express their views, deliberately silencing them or ‘making fun’ of what they say or how they communicate. It may feature age or developmentally inappropriate expectations being imposed on children. These may include interactions that are beyond a child’s developmental capability as well as overprotection and limitation of exploration and learning, or preventing the child participating in normal social interaction. It may involve seeing or hearing the ill treatment of another. It may involve serious bullying (including cyberbullying), causing children frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of maltreatment of a child, although it may occur alone.

Sexual abuse: involves forcing or enticing a child or young person to take part in sexual activities, not necessarily involving a high level of violence, whether or not the child is aware of what is happening. The activities may involve physical contact, including assault by penetration (for example rape or oral sex) or non-penetrative acts such as masturbation, kissing, rubbing and touching outside of clothing. They may also include non-contact activities, such as involving children in looking at, or in the production of, sexual images, watching sexual activities, encouraging children to behave in sexually inappropriate ways, or grooming a child in preparation for abuse. Sexual abuse can take place online, and technology can be used to facilitate offline abuse. Sexual abuse is not solely perpetrated by adult males. Women can also commit acts of sexual abuse, as can other children. The sexual abuse of children by other children is a specific safeguarding issue in education

Neglect: the persistent failure to meet a child’s basic physical and/or psychological needs, likely to result in the serious impairment of the child’s health or development. Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child is born,

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

neglect may involve a parent or carer failing to: provide adequate food, clothing and shelter (including exclusion from home or abandonment); protect a child from physical and emotional harm or danger; ensure adequate supervision (including the use of inadequate caregivers); or ensure access to appropriate medical care or treatment. It may also include neglect of, or unresponsiveness to, a child’s basic emotional needs. Peer on Peer Abuse

Peer on Peer Abuse; All peer on peer abuse is unacceptable and will be taken seriously although there is recognition of the gendered nature of peer on per abuse ( i.e. that it is more likely that girls will be the victims and boys the perpetrators. Different forms of peer on peer abuse can take place:

. Bullying (including cyberbullying) . Sexual violence and sexual harassment. . Physical abuse such as hitting, kicking, shaking, biting, hair pulling, or otherwise causing physical harm; . Sexting (also known as youth produced sexual imagery) . Upskirting . Initiation/hazing type violence and rituals

Additional safeguarding considerations that staff should be mindful of: . Forced Marriage . Female Genital Mutilation . Honour based violence . Radicalisation

Greater detail can be found in Repton Schools’ Child Protection and Staff Behaviour Policy: https://www.repton.org.uk/userfiles/reptonmvc/07a%20Child%20protection%20and%20Staff%20 Behavioural%20policy%20-2020-21.pdf

Repton School staff should be aware of all forms of abuse and safeguarding concerns and be especially aware that the impact of COVID-19 and a move to remote schooling for the foreseeable future presents new / different safeguarding related vulnerabilities for our pupils.

Never promise confidentiality.

Pass on any concerns to THN by e-mail ( [email protected] ) or, for Staff, using the Create a Concern function that is linked to Wellbeing Manager in iSAMS.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

4. Safeguarding Considerations in light of COVID-19

Vulnerable children

Vulnerable children include those who have a social worker and those children and young people up to the age of 25 with education, health and care (EHC) plans.

Those who have a social worker include children who have a Child Protection Plan and those who are looked after by the Local Authority. A child may also be deemed to be vulnerable if they have been assessed as being in need or otherwise meet the definition in section 17 of the Children Act 1989.

Those with an EHC plan will be risk-assessed in consultation with the Local Authority and parents, to decide whether they need to continue to be offered a school or college place in order to meet their needs, or whether they can safely have their needs met at home. This could include, if necessary, carers, therapists or clinicians visiting the home to provide any essential services. Many children and young people with EHC plans can safely remain at home.

Senior leaders, especially the Designated Safeguarding Lead (and deputy) know who Repton Schools’ most vulnerable children are.

Attendance monitoring

For more information see the Guidance Addendum: recording attendance in relation to coronavirus (COVID-19) during the 2020 to 2021 academic year [Updated 7 January 2021]:

https://www.gov.uk/government/publications/school-attendance/addendum-recording-attendance-in- relation-to-coronavirus-covid-19-during-the-2020-to-2021-academic-year

Reporting a concern

Where staff have a concern about a child, they should continue to follow the process outlined in the School’s Safeguarding Policy (see Child Protection and Staff Behaviour policy)

Staff are reminded of the need to report any concern immediately and without delay.

Where staff are concerned about an adult working with children in the school, they should follow the process outlined in the School’s Safeguarding Policy.

Concerns around the Headteacher should be directed to the Chair of Governors.

The Multi-Academy Trust will continue to offer support in the process of managing allegations.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

Operation Encompass teachers’ helpline Operation Encompass teachers’ helpline, funded by the Home Office, is available for all staff in education settings and allows staff to speak in confidence with an educational psychologist about how best to support children experiencing domestic abuse. Phone: 0204 513 9990 Opening hours: Monday to Friday, term-time, 8am to 1pm

Further information and resources can be found on the Operation Encompass website

Safeguarding Training and Induction

All DSL training is up to date. There is scope for some online training for the DSLs, but other forms of training are very unlikely to take place whilst there remains a threat of the COVID 19 virus.

All existing school staff have had safeguarding training and have read part 1 of Keeping Children Safe in Education (2019).

The DSL should communicate with staff any new local arrangements, so they know what to do if they are worried about a child. This Addendum to the policy will be sent to all staff prior to the start of term.

Where new staff are recruited, or new volunteers they will continue to be provided with a safeguarding induction.

If staff are deployed from another education or children’s workforce setting to our school, we will take into account the DfE supplementary guidance on safeguarding children during the COVID- 19 pandemic and will accept portability as long as the current employer confirms in writing that:-

1. the individual has been subject to an enhanced DBS and children’s barred list check

2. there are no known concerns about the individual’s suitability to work with children

3. there is no ongoing disciplinary investigation relating to that individual

Upon arrival, they will be given a copy of the receiving setting’s child protection policy, confirmation of local processes and confirmation of DSL arrangements.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

Safer recruitment / volunteers and movement of staff

It remains essential that people who are unsuitable are not allowed to enter the children’s workforce or gain access to children. When recruiting new staff, we will continue to follow the relevant safer recruitment processes for their setting, including, as appropriate, relevant sections in part 3 of Keeping Children Safe in Education (2020) (KCSIE).

In response to COVID-19, the Disclosure and Barring Service (DBS) has made changes to its guidance on standard and enhanced DBS ID checking to minimise the need for face-to-face contact.

If Repton School is utilising volunteers, we will continue to follow the checking and risk assessment process as set out in KCSIE. Under no circumstances will a volunteer who has not been checked be left unsupervised or allowed to work in regulated activity.

Repton School will continue to follow the legal duty to refer to the DBS anyone who has harmed or poses a risk of harm to a child or vulnerable adult. Full details can be found in KCSIE.

Repton School will continue to consider and make referrals to the Teaching Regulation Agency (TRA) as per paragraph 166 of KCSIE and the TRA’s ‘Teacher misconduct advice for making a referral.

During the COVID-19 period all referrals should be made by emailing [email protected]

From 4th January 2021, and until further notice, the situation with Covid-19 is such that pupils are not expected to be on the school site at Repton School. However, it is essential from a safeguarding perspective that any school is aware, on any given day, which staff/volunteers will be in the school or college, and that appropriate checks have been carried out, especially for anyone engaging in regulated activity. As such, Repton School will continue to keep the single central record (SCR) up to date as outlined in paragraphs in KCSIE.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

5. Online safety

Repton School will continue to provide a safe online environment. This includes the use of an online filtering system when using school facilities.

Online Safety education for our pupils will continue throughout Remote Education.

It is important that all staff who interact with children, including online, continue to look out for signs a child may be at risk. Any such concerns should be dealt with as per the Child Protection Policy and where appropriate referrals should still be made to children’s social care and as required, the police.

Repton School will ensure any use of online learning tools and systems is in line with privacy and data protection/GDPR requirements.

Below are some important considerations for delivering remote (virtual) lessons, especially where webcams are involved:

. Staff must only use platforms provided by and endorsed by the School (i.e. school e-mail and school MS Teams) to communicate with pupils – NOT Zoom, Facetime, Skype, etc. . In general, all teaching with be to more than one pupil and follow the Safeguarding Guidance for Teaching Staff (page 16) . Any live one to one lessons should follow the Protocol for one-to-one video / audio conferencing through MS Teams (see page 18) . Any computers used should be in appropriate areas, for example, not in bedrooms; and the background should be blurred. . Staff and children must wear suitable clothing, as should anyone else in the household. . Language must be professional and appropriate, ensuring there are not any family members in the background.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

6. Supporting children not in school

Repton School is committed to ensuring the safety and wellbeing of all its pupils. Where the DSL has identified a child to be more vulnerable, or who would normally receive pastoral-type support in school, they should ensure that a robust communication and support plan is in place for that pupil.

Details of this plan will be recorded on iSAMS though Wellbeing Manager and the Pastoral Note / House Note functions.

Repton School recognises that school is a protective factor for children and young people, and the current circumstances, can affect the mental health of pupils and their parents/carers. Teachers need to be aware of this in setting expectations of pupils’ work where they are at home.

Any requirement to take care for children of key workers and vulnerable children will take place at Repton Prep School who, following appropriate communication with Repton School, will ensure appropriate support is in place for these children. Repton Prep School will ensure that they provide a safe space for all children to attend and flourish. The Repton Prep Senior Leadership Team will ensure that appropriate staff are on site and staff to pupil ratio numbers are appropriate, to maximise safety. The Repton Prep Senior Leadership Team will refer to the Government guidance for education and childcare settings on how to implement social distancing and continue to follow the advice from Public Health England on handwashing and other measures to limit the risk of spread of COVID19. The Repton Prep Senior Leadership Team will ensure that there is always a DSL available on site when pupils are in school and we will ensure there is always a trained first aider.

No child will be disadvantaged by staying at home during this crisis.

7. Peer on Peer Abuse

Repton School recognises that during the closure a revised process may be required for managing any report of such abuse and supporting victims.

The School recognises that many children will be spending a significant amount of time on-line compared to their usual school day. Whilst technology will play an important part in their education and wellbeing it may also give rise to issues not previously experienced. Pupils might be exposed to unwanted comments on social media or on-line bullying.

Parents will be contacted about online safety (including the need to monitor their child’s social media accounts) and the importance of reporting any wrong-doing to the school.

Where a school receives a report of peer on peer abuse, they will follow the principles as set out in KCSIE and of those outlined within Repton Schools’ Child Protection and Staff Behaviour Policy.

The school will listen and work with the young person, parents/carers and any multiagency partner required to ensure the safety and security of that young person.

Repton School recognises that concerns and actions must be recorded and appropriate referrals made.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

Support from the Multi-Academy Trust

The Multi-Academy Trust (MAT) Central Safeguarding Team will provide support and guidance as appropriate to enable the DSL to carry out their role effectively.

If any concerns are raised with the DSL, guidance will be sought from the Local Authority.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

8. Resources for pupils and parents….

Resources for children and young people developed by organisations who specialise in children’s online safety:

CEOP’s online safety education programme called Thinkuknow: http://www.thinkuknow.co.uk/

Childnet (a non-for-profit organisation working in online safety): http://www.childnet.com/resources

UK Safer Internet Centre, (a coordinated partnerships of SWGfL, the Internet Watch Foundation and Childnet): http://www.saferinternet.org.uk/advice-and-resources/young-people

SWGfL and Common Sense Media, which includes curriculum mapping: http://swgfl.org.uk/products-services/esafety/resources/Digital-Literacy

Resources for parents and the whole school/college community relating to online safety:

Parent Zone, a not-for-profit organisation, offers Parents information to help understand the digital world and raise resilient children. They also offer training for teachers on how to engage parents: http://parentzone.org.uk/

Parent and Carer support from the UK Safer Internet Centre: http://www.saferinternet.org.uk/advice-and-resources/parents-and-carers

Childnet, provides information and advice for parents and carer, including a printable sheet available in 12 languages: http://www.childnet.com/resources/supporting-young-people-online

Vodafone's Digital Parenting resources: http://www.vodafonedigitalparenting.co.uk

Netware by NSPCC and O2, offers a guide to social networks for parents: https://www.net- aware.org.uk

Share Aware by NSPCC and O2, offers advice to parents about the internet: https://www.nspcc.org.uk/preventing-abuse/keeping-children-safe/share-aware

Parent Info by CEOP and Parent Zone provides high quality information to parents and carers: http://parentinfo.org

Parents section of CEOP’s Thinkuknowwebsite: https://www.thinkuknow.co.uk/parents/

Engaging parents with online safety by Kent Country Council: http://www.kelsi.org.uk/ data/assets/pdf_file/0004/29749/Engaging-Families-schools-and- professionals.p

‘Internet Matters’ - Support for parents and carers to keep their children safe online: https://www.internetmatters.org/

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

Child Exploitation and Online Protection (CEOP) and Thinkuknow

Thinkuknow is an education programme from the National Crime Agency’s CEOP Command.

Since 2006, Thinkuknow has been keeping children and young people safe by providing education about sexual abuse and sexual exploitation. Thinkuknow is unique. It is underpinned by the latest intelligence about child sex offending from CEOP Command. Thinkuknow aims to ensure that everyone has access to this practical information – children, young people, their parents and carers and the professionals who work with them.

Reporting to CEOP

When should I report?

If you’re worried that your child is being groomed online or sexually exploited you should report your concerns to CEOP.

It is not always easy to spot the signs of online grooming and sexual exploitation so if you have any concern at all about someone your child is in contact with, you should get in touch.

You should always report if your child is or has been in contact with someone who is:

• Chatting online to your child about sex • Asking them to do sexual things on webcam • Asking to meet up if they’ve only met them online • Requesting sexual pictures • Forcing them into sexual activity • Making them feel unsafe

CEOP is a command of the National Crime Agency and can investigate what is happening – with the assurance that the safety and wellbeing of your child is paramount at all times.

If you are concerned that your child is in immediate danger, call 999.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

How do I make a report?

You can make a report to CEOP using the CEOP Safety Centre.

You will need to complete an online form which will ask you for your contact details and information about what has happened. It will ask:

• What happened? • Who did it happen to? • What do you know about the suspect involved?

You should complete the form as fully as you can but don’t worry if you don’t have all of the details.

Do I have to give my name?

When completing a CEOP report you are reporting suspicions of crime to law enforcement so we can’t receive anonymous reports.

If you want to discuss your concerns with someone first then call the NSPCC Helpline on 0800 800 5000

Who receives the report and what happens next?

All of the reports are first reviewed by child protection social workers. They will:

• Read the report and assess the risk to your child • Look to make contact with you to discuss next steps • Give safeguarding advice and support

Support your child

It is important to remember that it can be difficult for a child to come forward and tell an adult what has happened to them – they are often embarrassed, fear adults won’t understand , scared they will get into trouble or that adults will over react. Ensure you tell your child that whatever has happened, it is not their fault and you are on their side.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

9. Remote Teaching at Repton School - Key information for Staff

Safeguarding at Repton: The safety and welfare of our pupils is our highest priority. A child centred approach is fundamental to safeguarding and promoting the welfare of every child, which means keeping the child in focus when making decisions about their lives and working in partnership with them and their families. In all matters relating to Child Protection the School follows the procedures laid down by DDSCP (Derby and Derbyshire Safeguarding Children Partnership) together with DfE guidance contained in Working Together to Safeguard Children (WTSC, July 2018) and Keeping Children Safe in Education (KCSiE, September 2020).

All staff at Repton – teaching and non-teaching – receive induction safeguarding training as well as annual update safeguarding training.

All staff – teaching and non-teaching – are provided with a copy of: . The Child protection and Staff behavioural policy (including children missing from education and whistleblowing ) . The Staff Code of Conduct . The role of the DSL and Deputies . Part 1 and Annex A of KCSiE (Sept 2020)

Also, staff receive an explanation of: . The Child Protection and Staff Behaviour Policy . The Staff Code of Conduct . The Pupil Behavioural Policy . The response to children missing in education . The role of the DSL and the Deputies . The Schools’ approach to online safety

Guidance for staff: In light of COVID-19 and Repton School’s provision of remote schooling, staff should familiarise themselves with key safeguarding documents (as listed above). Additionally, specific safeguarding guidance for the following aspects of the School’s remote provision has been produced and should be followed by relevant staff: . Academic Learning . Academic / Pastoral Tutoring . Pastoral Support and Counselling . EAL Support / MFL Language Assistants / Personalised Learning . Music Tuition

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

10. Safeguarding Guidance for Teaching Staff

Repton School – use of MS Teams Live video/audio conferencing:

1. Beyond school e-mail accounts, staff must only use MS Teams – NOT alternatives such as Skype, Facetime, Zoom, etc. 2. It is acknowledged that teachers will use live video/audio conferencing through Teams to groups of pupils, but appropriate safeguarding measures must be used in doing so.

Key expectations: 1. Normal professional standards apply – members of staff are at work. 2. All those involved in video conferencing must be wearing suitable clothing. 3. The language and actions used by all concerned must be professional and appropriate at all times. 4. Staff must ensure that family members (and most especially children) are not visible. 5. All video conferencing must take place in an appropriate location – certainly not in bedrooms – and, as much as is possible, against a neutral background. For small groups it might be worth using the ‘blur background’ feature in MS Teams. 6. All live video conferencing should be recorded and backed up – for safeguarding reasons as well as for academic reasons. This will allow pupils to review the lesson/meeting again, but is also a valuable point of reference if any issues occur during the lesson/meeting. NB- The default is that all members of a Team can access a recoded lesson/ meeting via the relevant Channel or in Stream (Office 365). Staff will need to consider if, after the lesson/meeting, a member of staff or pupil/pupils should be added/removed from the access permissions for this recording. See guidance on MS Teams given by JDW. Academic tutors will be encouraged to regularly remind pupils of the formal nature of lessons, the importance of pupils welfare/safeguarding matters and the expected process for ending a lesson. 7. Staff should ensure that there is a clean ending to a lesson so that no pupil ‘stays behind’ – staff should make it clear the lesson has ended and pupils hang up, with text chat or e- mail being an option for any follow-up questions / discussion. 8. Any safeguarding concerns within any form of video conferencing should be raised immediately with the DSL (THN) and technical concerns to JDW.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

11. Protocol for one-to-one video / audio conferencing through MS Teams:

1. The default position is that staff will, as much as possible, avoid one-to-one video conferencing / audio communication.

2. It is acknowledged though that there will be some circumstances where one-to-one audio or video communication through MS Teams might, for certain staff, be necessary. In such circumstances the following steps must be observed:  Staff should always consult with the DSL before taking this approach.  Parental permission, confirmed by e-mail, is needed before going ahead with any one-to-one audio or video conferencing communication.  The relevant Hsm/HoD should always be emailed before the meeting, with the member of staff providing basic details (date / time / purpose of meeting) and evidence of parental permission.  One to one audio calls and video conferencing should be pre-arranged via the ‘schedule a meeting’ function on MS Teams, whereby added to the Teams Calendar.  When setting up a private channel to support a pupil, on MS Teams, the member of staff must ensure that another member of staff is added as an ‘attendee’ so that there is a 3rd party who can potentially ‘drop in’ on such meetings, just as they might do at school. This might well be the relevant Head of Department / Housemaster / Tutor / DSL. Also, at the start of the lesson/meeting the pupil should be made aware of this measure.

3. As much as is practicable, staff should aim to use audio rather than video conferencing in any one-to-one communication.

4. It should be noted that a record of audio or video calls is stored on Teams. The default setting is that this recording will be visible (accessible) to any member of the team. Depending on the nature of the one-to-one meeting, staff are likely to need to remove the pupil from the access permissions for this recording after the meeting. See separate MS Team guidance from JDW.

It should be stressed that staff should aim to avoid one-to-one conferencing wherever possible. Please do check with the DSL (THN).

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

12. Telephone calls to parents:

1. Staff must not use their own home and/or personal mobile phone numbers.

2. Staff whose numbers are already published to parents (e.g. boarding houses) can use these numbers to speak to parents.

3. In all other cases e-mail / a Teams based audio conversation should be the chosen mode of communication with parents.

4. If a parent really does need to speak to a member of staff over the telephone then this can be arranged by e-mail and the relevant member of staff can use a school telephone number, in an office on the school site, for a call at a mutually convenient time. Alternatively, having checked with the network provider, a member of staff could look to ‘block’ their personal home or mobile number to maintain privacy.

5. It is worth noting that parents can make initial contact by telephone through 01283 559200 (Lodge) or 01283 559220 (HMs Secretary).

Staff must not make telephone calls to students

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

13. Academic Teaching and Academic / Pastoral Tutoring

Microsoft Teams will be the only means by which audio and video conferencing and online ‘chat’-based communication between staff and pupils will happen.

Email is an alternative means of communication between staff and pupils. In all cases staff and pupils must use their School email accounts, rather than personal accounts.

Key safeguarding expectations in relation to video conferencing through MS Teams:

As a default position staff should avoid one-to-one live video conferencing. If this is necessary then please consult the DSL (THN).

Academic lessons will be delivered using one of two approaches:

1. Using pre-recorded video content

. The pre-recorded teaching can be posted on to the relevant Teams channel before/during a lesson. . This approach is good from a safeguarding perspective and also allows for better quality of instruction, greater control over the running of a lesson and reduces issues with ‘tech glitches’.

2. Live video conferencing, via Teams, to groups of pupils

. Live audio and video conferencing must be delivered to a group (i.e. more than one student). . The HOD should be included in the Team so that they can access any lesson should they wish to do so. . Staff should consider carefully if the live teaching ought to be recorded – from an academic perspective it might be useful for the recording to then be posted on to the relevant Teams channel for pupils to access at a later time, not least for overseas pupils in different time zones. This also provides a valuable record for safeguarding reasons.

Staff should remember that the Chat function (typing text) within the relevant Teams channel is another useful option and should be encouraged.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

14. Pastoral Support and Counselling

Pupils (and Parents) will also be able to contact their Houseparent via telephone using Hsm landline numbers, e-mail and MS Teams, as well as being able to contact the following members of the Pastoral Management Team by e-mail: . Mr Naylor (Deputy Head Pastoral) – [email protected] . Mrs Parish (Assistant Head Pastoral) – [email protected]

The School Counselling staff will be accessible in the usual ways: • NCR – e-mail ([email protected]) and school mobile (07811 543 753) • KAR – e-mail ([email protected]) • Richard Smith – e-mail ([email protected]) KAR and Richard Smith should be contacted by e-mail in the first instance.

15. EAL / Modern Foreign Languages / Personalised Learning

Mrs Mair ( [email protected] ) is the Head of EAL (English as an Additional Language) and she is also responsible for preparing students for IELTS Exams.

Mrs Lees ( [email protected] ) as Acting Head of Modern Foreign Languages is in charge of the Schools’ language assistants for French, German, Spanish, Chinese and Japanese.

Mrs Parker ( [email protected] ) is Head of Personalised Learning, which includes the Schools’ SEN provision.

For all of the above, teaching groups of pupils should follow the general guidance for academic lessons in terms of using e-mail and MS Teams. In practical terms, some lessons might need to be delivered to individuals rather than groups. Staff must ensure that they comply with the Protocol for one-to-one video / audio conferencing through MS Teams and, importantly, make the HOD aware of any one-to-one lessons so that they can keep a record of such arrangements within their Department.

16. Music Tuition

Repton Visiting Music Teachers (VMTs) will use be permitted to use MS Teams to deliver one- to-one music lessons – they must not use Zoom, Facetime, Skype, etc.

Given the specific requirements for a music lesson it is possible for music staff to run live one- to-one video conferencing, however the following measures must be adhered to:

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching . Parents to be informed by the Director of Music (OMW) of the approach to Music Tuition (with parent permission the default position unless OMW is informed otherwise). . VMTs must ensure that they comply with the Protocol for one-to-one video / audio conferencing through MS Teams. . VMTs should ensure that OMW (Director of Music) is also added to the ‘meeting’ in MS Teams so that he can ‘drop in’ as he might in normal routine (thus providing a valuable safeguarding check). . All lessons must be recorded on Teams. . Lessons should take place in normal working rooms - e.g. living room, study or dining room and certainly NOT a bedroom. As much as possible, a neutral background should be used. Those with any additional privacy concerns (e.g. Parental requests that their private home should not be visible in video conferencing) should use the ‘blur background’ feature in Teams. . Lessons should only take place between 8am and 7pm BST, as they would in normal routine . Parents may wish to be in earshot. . Time zones will need to be considered carefully. . VMTs should only use @repton.org.uk email addresses to email pupils, and private phone numbers should not be exchanged under any circumstances. . All those involved in video conferencing must be wearing suitable clothing. . The language and actions used by all concerned must be professional and appropriate at all times. . Any concerns within any form of video conferencing should be raised immediately with the DSL (THN). . Subject to Government advice, VMTs who struggle with technology at home may be able to come into school to teach remotely using computers set up in practice rooms.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

17. Online learning and remote teaching – expectations of pupils and relevant protocol:

. Pupil communication with staff should only be through MS Teams or a pupils’ school e-mail account.

. Lessons are a formal school activity and therefore:

 The pupil and their computers should be in an appropriate location and certainly not in a bedroom o it might be appropriate to use the ‘blur background’ feature on MS Teams.  There should not be any family members in the background.  Pupils must wear suitable clothing.  Language must be polite, courteous and appropriate for a formal academic lesson.  Pupils should show the usual respect and courtesy to their teachers and fellow pupils.  Mobile phones should be turned off.  All reasonable efforts should be made to avoid any background noise.

. At the end of a lesson staff will ask pupils to hang up to bring a clean and formal end to a lesson. Any follow-up questions / discussion should take place through the MS Teams ‘Chat’ function or e- mail.

. The default position is that there should be no one to one communication between pupil and staff.

There might be some occasions where one to one communication is appropriate (e.g. individual music lessons, Learning Support, pastoral support). In such circumstances staff, parents and pupils must observe the following:

 Staff should always consult with their HOD and Designated Safeguarding Lead (DSL) before taking this approach.  Parental permission, confirmed by e-mail, is needed before going ahead with any one-to- one audio or video conferencing communication. The HOD to keep a record of such permissions noting the key details (date / time / purpose of meeting) and evidence of parental permission.  One to one audio calls and video conferencing should be pre-arranged via the ‘schedule a meeting’ function on MS Teams, whereby added to the Teams Calendar, to keep a formal record of this meeting.  Another member of staff should be included in the Teams meeting so that there is a 3rd party who can ‘drop in’ on such meetings, just as they might do at school. This might well be the relevant Head of Department / Housemaster / Tutor / DSL. At the start of the lesson/meeting the pupil should be made aware of this measure.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

18. A message that tutors should look to communicate to pupils at the start of term (and from time-to-time thereafter):

Pupils should know that online lessons are a formal meeting where staff and pupils are expected to operate to the highest standards. It is important to make it clear that School Rules, the School Code of Conduct and our School Policies all apply, just as they would if we were at school in Repton. Safeguarding remains our highest priority. If you have any concerns about your welfare or the welfare of other pupils then contact Mr Naylor who is the Schools’ Designated Safeguarding Lead (DSL). At the end of a lessons your teacher will make it clear that the lesson has finished. Pupils should end the meeting by hanging up and the teacher will be the last to hang up. If you have any follow-up questions then please make contact with your teacher using the Chat function on Teams or via e-mail.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

Appendix Two – Safeguarding (THN)

Video-conferencing risk assessment:

Risk Measure(s) to reduce / avoid risk

Pupils / staff might not be aware of the • Communication to all staff and pupils, by e-mail, in expectations relating to communication relation to safe and appropriate use of E-mail / MS / remote learning through Teams Teams.

Pupils not wearing appropriate clothing • Remind pupils of the expected standard of / not fully dressed. behaviour at the start of each communication. • Start recording video only after satisfied that all participants are suitably attired • If necessary, turn off incoming video • Remove a student from video-conferencing. • Disciplinary follow-up.

Unwelcome / inappropriate pupil • Lessons recorded contributions (verbal / actions / written) • Remind pupils of the expected standard of during video-conferencing behaviour at the start of each communication. communication on Teams • Mute a student (microphone and/or video). • Remove a student from Chat or Video-conferencing. • Disciplinary follow-up.

Inappropriate location used by pupils / • Use the blur background feature. staff for video-conferencing on Teams • Turn the video feature off. • Follow-up communication to DSL and contact with pupil / parent by Hsm / DSL

Allegations of inappropriate behaviour • Ensure that all communication is conducted in a by a member of staff or pupil. formal way with expectations clearly set out at the start of each communication • Record and back-up live video-conferencing. • Inform DSL immediately.

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

London Grid for Learning on the use of videos and livestreaming:

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

CEOP E-safety referral flow chart for illegal content:

Repton Safeguarding: Everyone’s responsibility, all of the time Covid-19 & Remote Teaching

CEOP E-safety referral flow chart for unsuitable content: