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(DSL), Diesel Loco Shed, Moula-Ali, Hyderabad 500 040 S.C.Railway

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(DSL), Diesel Loco Shed, Moula-Ali, Hyderabad 500 040 S.C.Railway - 1 - TENDER To The President of India, Acting through Senior Divisional Mechanical engineer (DSL), Diesel Loco Shed, Moula-Ali, Hyderabad 500 040 S.C.Railway Sir, 1. I/We_________________________________________________________ Have read the various conditions to tender attached here to and hereby agree to abide by the said conditions, I/We also agree to keep this tender open for acceptance for a period of 90 days from the date fixed for opening the same and in default the there of,. I/We will be liable for failure of my/our Security Deposit. I/We offer to do the works for ____________________________________________________ __________________________________________________________________at the rates shown in the Standard of Rates________for _____________ as corrected by end upto correction Slip No.______of __________,2000 at par/enhanced/diminished by _______percent in respect of schedules A (items covered by S.S.R. 1996) and at the rates quoted by me/us in respect of Schedules (items not covered by S.S.R) and hereby bind myself/ourselves to complete the works in ________months from the date of issue of letter of acceptance of the tender. I/We also hereby agree to abide by the General and Special conditions of Contract and to carry out the works according to the specifications for material and works laid down by the south Central Railway for the present Contract. 2. A sum of Rs._________ is herewith forwarded as earnest money Deposit. The full value of earnest money shall stand forfeited without prejudice to any other rights or remedies if: a) I/We do not execute the contract documents within seven days after receipt of notices issued by the Railway that such documents are ready, or, b) I/We do not commence the work within ten days after receipt of orders to that effect. 3. Until a format agreement is prepared and executed acceptance of this tender shall constitute a binding contract between us subject to modifications, as may be mutually agreed to between us and indicate in the letter of acceptance of my/our offer for this work. 4. Payment of stamp duty on the agreement to be executed in pursuance of this tender will be borne by the Railway. SIGNATURE OF CONTRACTOR(S) Signature of Witnesses 1._________________ 2._________________. Date: Contractor / Contractors Address: - 2 - ACCEPTANCE OF TENDER I accept the tender and agree to pay the rates as per Standard Schedule of Rates ____________________as corrected by and up to correction slip No.___________of _______________2001 enhanced/ diminished by _________ percent/at par in respect of Schedule ‘A’ and at the rates as entered in the Schedule____________________________. Senior Divisional Mechanical Engineer Diesel Loco Shed, Moula-Ali, Hyderabad, S.C. Railway. For and on behalf of the President of India. Witness Division: ____________________ 1.__________________ Date: __________________. 2.__________________ - 3 - SOUTH CENTRAL RAILWAY (Hyderabad Division) Diesel loco shed, Moula-Ali TENDER AGREEMENT FORM TENDER NO.Y.M.III.DSL.MLY.WC. INC Dated:07-09-2009 NAME OF THE WORK: Design, Supply, installation and commissioning & 3 Months operation of Incinerator with all its accessories including Civil, mechanical and electrical works in all respects at Diesel Loco Shed, Moula-ali on turn key basis as per the specification in the schedule. REFERENCE SANCTION OF: CME/Plg/SC sanction conveyed vide Lr. no. M.111.93. LSWP/2008-09 28- 3-2008 ALLOCATION: DF-III (43-4275) ACCOUNTS CHECK NOTE NO. : AFX/W14/656/08-09 Dated 03-02-09. AVAILABILITY OF FUNDS: Will be made available for the current year. TENDER VALUE: Rs. 17,89,881/- - 4 - SOUTH CENTRAL RAILWAY (Hyderabad Division) NO.Y.M.III.DSL.MLY.WC.ETP & Inc Dated: 07-09-2009 CONDITIONS OF TENDER Name and address of the Tenderer: Subject: Design, Supply, installation and commissioning & 3 Months operation of Incinerator with all its accessories including Civil, mechanical and electrical works in all respects at Diesel Loco Shed, Moula- ali on turn key basis as per the specification in the schedule. Last Date of Payment of EMD: 15-10-2009 by 15.00 hrs Date of opening of Tenders: 15-10-2009 at 15.30 hrs - 5 - 1 REGULATIONS FOR TENDERS AND CONTRACTS FOR THE GUIDANCE OF CONTRACTORS FOR ENGINEERING WORKS: MEANING OF TERMS Definitions: 1. In these Regulations for Tender and Contracts, the following terms shall have the meanings assigned hereunder except where the context otherwise requires: a) “Railway” shall mean the President of the Republic of India or the Administrative Officer of the South Central Railway or of the successor Railway authorized to invite tenders and enter into contracts for works on his behalf. b) “General Manager” shall mean the Officer in Administrative charge of the whole of South Central Railway and shall mean and include the General Manager of the successor Railway. c) “Chief Works Manager” shall mean the officer-in-charge of the Lallaguda Shops Mechanical Department of the South Central Railway. d) “Tenderer” shall mean the Person, the firm or company who tenders for the works with a view to execute the work on contract with the Railway and shall include their personal representatives, successors and permitted assigns. e) “Limited Tenders” shall mean tenders invited from all or some Contractors on the approved list of Contractors with the Railway. f) “Open Tenders” shall mean tenders invited in open and public manner and with adequate notice. g) “Work” shall mean the works contemplated in the drawings and schedules set forth in the tender forms and description of contract and required to be executed according to specifications. h) “Specifications” shall mean the specifications for Materials and Works, South Central Railway, issued under the authority of the Chief Works Manager or as amplified, added to or superseded by special specifications, if any, appended to the tender forms. i) “Drawings” shall mean the Drawings, plans and tracings or prints thereof annexed to the tender forms. Singular & Plural: Words imparting the singular number shall also include the plural and vice versa where the context requires. Interpretation: These Regulations for Tenders and Contracts shall be read in conjunction with the General Conditions of Contract which are referred to here in and shall be subject to modifications, additions or super session by special conditions of contract and / or special specifications, if any, annexed to the Tender Forms. - 6 - GENERAL CONDITIONS 1. General conditions contract are applicable for this tender. 2. Tenders/Quotations are not transferable. 3. Rates shall be clearly written in figures and words. The tenderer is requested to quote only one percentage rate above/below/at par both in figures and words at the total. If there is any variation in the rates quoted in figures and words. The rate quoted in words will be taken as correct, if different percentage rates are quoted, the offer will be rejected. 4. Tenders/quotations containing erasers, corrections and un-attested alterations will not be considered. 5. The tenders shall hold up offer open for a period of 90 days from the date fixed for opening. 6. The contractor shall arrange to obtain license before acceptance letter is granted to him as per contract labour regulations and Abolition Act.1970, if more than 20 employees are employed by him for executing the above work. 7. The contractor shall take all precautions to protect his labour from train movements posting look-outmen. 8. The work should be completed within six months unless otherwise specified from the date of issue of work order/letter of acceptance. 9. The quoted/accepted rates of the schedule shall hold good for any variation in quantity up to 25%. 10. The contractor is required to submit to this office photograph of the skilled Artisan staff and workman employed by him for a work for the issue of identity cards to enable them to move about in the Railway Premises. 11. The rate quoted by the contractor in the schedule shall be inclusive of all charges including labour and transportation. No other charges shall be payable by the Railways. 12. The contractor shall keep watchman for protecting Railway materials. 13. Period of completion: The Railway expects that a resourceful and experienced contractor should be able to complete the work in all respects in SIX MONTHS from the date of handing over of the material to the contractor of this tender and the contract period is for SIX MONTHS. 14. It is hereby agreed that it shall be the duty of the contractor to keep himself aware of all corrections and amendments of the said general conditions of the contract made upon the date of the execution of these presence and no objections shall be taken by the contractor on the ground that he was not aware of such amendments, corrections of the general conditions of the contract. 15. Variations in equations: The quantities of each item work furnished in the schedule are approximate and are intended for the guidance of the contractor. In actual execution of work, there may be some increase in the quantities specified; such variations up to 25% shall in no degree affect the validity of the contract. It shall be performed by the contractor as provided there in and be subjected to the same conditions stipulated and obligations originally and expressly included and provided for specifications and drawings and the amounts to be paid therefore shall be calculated accordance with the accepted schedule of rates. In the event of any reduction in the quantity to be executed for any reasons what so ever, the contractor shall not be entitled to any compensation but shall be paid for the actual amount of work done. In case contractor fails to attend the meeting after being notified to do so or in the event of no settlement being arrived at, Railway shall be entitled to execute the extra work by other means and contractor shall have no claim for loss or damage that may result from such procedure.
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