Arctic Winter Games Games Policies

Chef de Mission Final Report

2012 Arctic Winter Games

Jeff Seeteenak - Team Nunavut, Chef de Mission

Section 1

Evaluation of Performance of the Host Society

Registration and Accreditation

• Was pre-games registration convenient and functional? • The Kimik registration program continues to improve. It has become more user friendly. Receiving the accreditation badges before the athletes is great as some teams are not arriving on the same flights. This also gives us an opportunity to go over the badges for any misprints or duplicates. • Did the accreditation system at the Games work well? • They accreditation system was great at the games, the volunteers were excellent and great to work with when missing badges need to be replaced or late accreditations need to be printed. • Provide comments or recommendations. • The one area that I would like to see is an improved filtering system during the registration process. Right now the system filters by sport but only listed numerically as to when they got into the database. Another step in the filter would be great, by team with in the sport. Example filtering Juvenile boys’ soccer and only the division and gender is shown. • Continue to provide badges before athletes arrive. Welcome/Arrival Services

• Was the arrival of your team handled in a timely manner with a minimum of confusion? • As our flights arrived there were busses waiting arranged by accommodation site. There was little wait time which was appreciated by all. • Bags that had their tags still on were delivered to the accommodation site. Bags with no tags were loaded off at the terminal. Mission staff was able to deliver to the appropriate venue. • Provide comments or recommendations • Luggage tags should be sent to contingents sooner. • Luggage tags should include the contingent name or color coded for each contingent. We should not have to be waiting for stickers from the host with our Territory flag on it.

Opening Ceremonies

• Did the Opening Ceremonies do a good job of kicking off the week? • The opening ceremonies were a great start to the week and well received by all. • Were they well organized and choreographed? • The opening was well organized, short and to the point. There was not much delay in the agenda for the ceremonies. • Recommend in future games to use a similar format, 1 hr long ceremonies.

Team Accommodations

• Were accommodations sufficiently spacious or too crowed? • The accommodations were sufficient. Some teams requested more space, but overall accommodations were sufficient considering the number of participants being accommodated.

• Were they well-located or too spread out? • Yes accommodations were well located, 5-10 minute drive from mission center and the competition venues. • Were there sufficient washrooms and shower facilities? • Yes there were sufficient shower facilities, where shower availability was a concern at accommodation venue athletes were able to shower at competition venues. • Was cleaning during the Games adequate for the maintenance of hygiene? • Yes the cleaning during the games was adequate for maintenance of hygiene. • Was security in the accommodations area functional and effective? • The security at the main entrances of the accommodation facilities was effective. • Provide comments or recommendations. • I recommend that where athletes of both genders are accommodated in the same facility every effort be made to separation athletes into different parts of the facility. At Vanier School some teams were located next door to a team of the opposite gender, and the washroom for the males was directly across from the female room entrance. The host resolved the issue after the first night but for comfort of the athletes they should not have to worry about the other gender room being right next door or the washroom. • If genders can’t be separated by wings or sections of the building, have a security supervising the area. • For the next games continue to house the dog mushing team in the same room. This worked great again. • For the air mattresses put together an information sheet on them, how to inflate, how to properly close the valve, where to get patches if there are leaks. • Continue to provide both bunk beds and air mattresses, larger athletes or teams or smaller rooms will have a need for the bunk beds as they take up less floor space. Food Service/Village Dining

• Were the hours of operation/serving sufficient and convenient? • The hours of operation met the need of most, other than some events running late. They were able to call in their delay and were able to get a meal in. • Was the quality of food adequate? • The quality of the food at these games was the best since the 2007 Canada Games, another job well done. • Was enough food available to meet your team’s needs and appetites? • With the number of choices available at each meal there was always enough to meet the needs of our team’s. • Did the box lunch program work well? • There was no actual lunch box program until midway point of the games, but once instituted it worked well. • Provide comments or recommendations. • With events like the Arctic sports and Dene games it should be a given that box lunches be provided. The way the two events were scheduled it was felt that there wouldn’t be a need for lunch to be delivered. Our experience with past games is these two events will and always run longer than expected. • When accommodation venues are all in close proximity of each other use one central location for meals. This way the level of service does not vary between venues.

Awards Ceremonies

• Provide comments or recommendations on awards ceremonies both at sport venues and at the main awards venue. • Continue to do the award presentations at the sport venues.

Information Technology/Communications/Computer and Network Services

• Evaluate how the Games’ IT system and staff, communications system and computer and network services performed and provide any comments or recommendations. • Recommend a central printers set up for mission offices to complete late night printing be located outside the mission center. Ie. The mission center would close at 11:00pm and in order to prepare a newsletter for the next morning security had to unlock the mission center to get the print job.

Mission Offices, Service and Accommodations

• Were the mission offices located in a place that facilitated the work of the mission staff, and were the offices conveniently reached by coaches? • Yes they were, housed in the same building at the poly clinic and cafeteria. • Were offices sufficiently spacious and adequately furnished? • Yes our office was great. • Were the supplies provided adequate for the mission staff to do its work? • With the connection to the network set up without any issues and IT staff setting up the laptops our team brought worked out great.

Cultural Program and Facilities

• Did your cultural delegation feel that they were an integral part of the Games? • Did they have enough performance opportunities? Too many? • Did your Unit members attend entertainment events? What is your impression of their experience? • Provide comments or recommendations related to the Cultural program only. See Entertainment Program section below for other comments. • The overall games experience was great for the group. Great reviews of the performance venue, sound system and sound engineers. • They were impressed with the audience at the performances. • At the beginning of the week they felt the rehearsal seem excessive but the rehearsals for the combined Gala performances were fun, educational, and rewarding in the end. • The recommendation from the group was; if possible the cultural performers share their room with other contingent performers, and would like more media exposure.

Forms and Publications

• Evaluate the effectiveness of forms provided by the Host Society and any publications of the Host Society; including Ulu News, directories, sport schedules/programs, results, posters, etc. • Host Society publications were effective. Where possible the phone directories should be circulated as early as possible. When the sports schedules updated they should have what version number they are or the date the update was done.

Media

Describe the media coverage you saw in the host community, both print and electronic.

• Local print, radio and electronic coverage was excellent. The daily video clips on the local television was also well received.

Medical Services/Polyclinic

• Was the medical staff helpful? Did they provide quality care? • The medical staff was excellent; they provided our athletes with quality care. The poly clinic took a very “athletecentred” approach and provided excellent care. • Was the location of the polyclinic convenient and the hours it was open sufficient? • The location was easy to find for our athletes, it was a bonus that it was housed in the same building as the cafeteria and mission offices. • Provide comments or recommendations. • Injured athletes were finding it difficult to deal with the number to stairs at the entrance into the building especially when using crutches. There was no easy access into the poly clinic. • To have easy access to poly clinic, not too far from entrance of the building.

Results

• Were accurate results produced and disseminated in a timely manner? • As soon as the IT department received the official results they up on the site, which was appreciated. • Provide comments or recommendations. • Continue to wait for official results before posting the information on the results site.

Security

• Did the security arm of the Games work effectively? • As for our team the security worked fine. As it was reported when issues came up with the level of service from volunteers. More security was hired. • Were the security people helpful? • The security was very help with our team and was greatly appreciated. • Did you note any security lapses that affected members of your team? • Did not notice lapses but did notice at the CGC the security was a lot more stringent. Our mission staff were not given access to the hallways where the changing rooms are for hockey at the CGC but this was not an issue at Takhini Arena. • Provide comments or recommendations. • Make sure all security are aware of what areas accredited personnel (including mission staff) have access to within venues.

Social Program

• Were there sufficient opportunities for your young people to socialize with their peers from other delegations? • Yes there were, as the week went along our athletes started to make more friends with other contingents. • Were social functions well run and well supervised? Provide comments or recommendations • The function that they had at ship yards and the pool area open just for them at the CGC instead of the dance was well received. Past participants of the games were missing the fact that there was no dance but took part in the activities being provided.

Transportation at the Games

• Provide comments or recommendations on the internal Games transportation system. • Issues with the ground transportation were resolved quickly and effectively. • Make sure the bus drivers take the proper routing schedule for the day. It was mention in the morning chef’s meeting that the cause of the initial transportation system delays was the driver took by mistake the schedule for the next day.

Website

• Did the Host Society’s website and web presence function in a way that was helpful to you, your team, and parents from your area? • The website provided the information the team needed as to schedules, results. • Provide comments and recommendations. • Where it was lacking information was for parents who were trying to make plans to attend the games, hotel information would be helpful.

Closing Ceremonies

• Did the Closing Ceremonies provide a fitting ending to the week? • The closing ceremonies provided a nice send off to the week. • Did they keep the spirit of the Games going? • Yes they did, the theme and energy of the opening ceremonies carried over into the closing ceremonies.

• Provide comments and recommendations • At future closing ceremonies it would be appreciated when the Hodgson Trophy is awarded that the box that the framed print came in is available so it can be repacked with no worries of breaking the glass during transportation back to home.

Send Off and Departure

• Was your team’s departure handled smoothly with a minimum of confusion and hassle? • From the end of the closing ceremonies our team had a short wait before departing to the airport. • Provide comments and recommendations • Although the departure from the Canada Games Centre to the airport was a short wait it was too early of a departure when the athletes sat in the busses for more than an hour. Athletes did not have water or snacks. The wait in the busses at the airport was too long.

Miscellaneous

• Provide a summary s outlined above or in other areas where the Host Society established a separate committee or operating unit. • Provide any other comments or recommendations that will improve the operation of future Arctic Winter Games.

Section II

Comments and Recommendations Pertaining To Your Unit

General Unit Management

• Provide a brief description of how the Unit was managed. • Include any recommendations on changes to previous methods of operation that worked well. • Include copies of organizational charts, job descriptions, etc. • See attached Team Nunavut Handbook

Intra-team Communications

• Describe the system of communications with in the team at the Games and provide any comments or recommendations. • After each 7:00am chef’s meetings mission staff meet at 8:00am meetings in the Team Nunavut mission office to go over any important information from the host society that need to be relayed to the coaches.

Cultural Delegation Selection

• Describe the selection system used by your contingent. Provide comments or recommendations. • This was done through an application process (attached).

Finance

• Describe how the Unit raised the funds necessary to finance its involvement in the Games. • Complete the charts provided at the end of this section.

Forms, Publications, Team Booklets/Manuals/Handbooks

• Provide one copy of each form, publication or manual developed and used by this Unit. • See attachments

Insurance

• Describe the insurance obtained for the Games and provide recommendations. • Additional insurance coverage was obtained for all participants of Team Nunavut for the duration of the Games program. If there is a potential for savings or future hosts may choose to identify a carrier and policy options for visiting teams.

Media

• Describe the media coverage provided by media located within your Unit for the Games, and describe how you promoted it. Provide comments or recommendations. • Team roster information was relayed to the media when the final selections were completed. Daily newsletter was forwarded with in the Government network, and back to local media outlets. Medical Services

• What sort of medical services did you provide with your team? Provide comments or recommendations. • We had a mission staff person assigned to the medical portfolio. • Having a mission staff dedicated to the medical portfolio made it easier as they end up having a good working relationship with the staff at the poly clinic. • For future games it would be appreciated if units had the option to accredit additional personnel as “Mission Staff” to tend to special portfolios such as medical and media. Team choosing to pursue this option could do so at their own expense.

Sports

• Provide a brief summary of the Unit’s involvement in and comments or recommendations on each sport. • Arctic Sports – Everything went well. Events were usually on schedule. • Badminton – The event went well, some great results and learning experience by our juvenile athletes. Participants felt that due to the location of the venue, spectator levels were low. • Basketball – the event went well. The playoff format needs to be reviewed. The 3 vs 4 was a better match up where winning would advance to the semi. Having not participated in events that use the Page format they were not too keen in the format. • Curling – The event went well, enjoyed by the participants. Participants indicated interest in adding a “mixed’ competition into the schedule. • Dene Games – Excellent venue, well organized. Equipment (including poles) should be inspected by officials. • Dog Mushing – The event was well liked by the participants. All the teams stayed in the same accommodation rooms and all teams worked well together. • Gymnastics – The event was well received by the participants. • Hockey – Excellent venues, well organized and great competition. • Indoor Soccer – Well organized and excellent venue. Teams requested the addition of another player on the field. It was appreciated that we were able to send in a replacement player when one of our players got injured during the practice day before the event started. • Speed Skating – Excellent venue, excellent organization. • Table Tennis – the event went well. • Volleyball – The event went well, great facility. Playing double round robin provided more games for teams and was well received. • Wrestling – Excellent venue, centrally located. Officiating needs to be reviewed and confirmed prior to the event. If the event is scheduled in Canada, it should be sanctioned and run on CAWA rules. If this will not be the case, teams need to be advised prior to the games.

Transportation

• Describe the logistics of transporting your team to and from the Games. • The transportation of Team Nunavut involved 3 chartered aircrafts. The 2 main pick up points were Iqaluit and Rankin Inlet, the 3 charter involved Iqaluit, Rankin Inlet and Yellowknife. A majority of athletes were positioned into Iqaluit and Rankin inlet via scheduled airline flights. The other pick up point of Yellowknife was mainly used for participant from the Kitikmeot region. • The personnel at the Whitehorse airport, and the Air north ground staff were very accommodating given the challenges of unloading and loading dog teams and equipment during arrival and departure.

Team Selection Process

• Describe the process used to select team members including specifics on the trials process. Complete the attached form. • Territorial Sport Organizations and Sport Clubs indicated their Intent to Participate in the 2012 AWG, along with their Team/ Coach Selection Processes, in January of 2011. • Team/Coach Selection Process Summary attached.

Your Team’s Website

- Describe your team’s web presence and how you used the Web and the Internet to facilitate your administration tasks. Complete the attached form.

Section III

General Comments and Recommendations Related to the

Arctic Winter Games International Committee

Executive Summary and Recommendations

- Provide a synopsis of the general observations and recommendations that the Chef has made in the body of the report. • The games was a great experience for all participants. • In the accommodation venues make sure the male and female rooms are not next door to each other. There needs to be an actual separation between the genders. • If the gender accommodations can’t be separated into different areas of the venue please have security station set where the rooms are at their closest. • For the meals continue to have a variety of selections provided. • Box lunches have to be provided for Arctic Sports and Dene Games regardless of what the sport schedules state. They will run past there allocated times to run the specific events.

Arctic Winter Games International Committee

- Provide any recommendations on how the AWGIC could improve the assistance provided to the Units in the Arctic Winter Games. • Please continue to take part in all the chef’s conference calls and more importantly the daily Chef’s meetings during the games. • Thank you for the mission staff appreciation event. With having new mission staff on board it was really appreciated.

Miscellaneous

- Provide any other comments or recommendations that will improve the operation of future Arctic Winter Games.

Section IV

2012 Arctic Winter Games

Unit Involvement Summary

Team Nunavut

Participation Summary Regional Trials Jurisdictional Games Trials Athletes 421 663 225 Coaches 64 106 34 Mission Staff 14 Sport Officials 3 Total 485 769 276 Communities Involved 13 23 21 Aboriginal Athletes Involved Male Athletes Involved 203 359 117 Female Athletes Involved 218 304 108

Participation Summary Sport Regional Trials Jurisdictional Games Trials Arctic Sports 55(4&2) 19 Badminton 119 10 Basketball 144 22 Curling 25 10 Cultural 20 7 Dene Games 17 17 Dog Mushing 16 8 Gymnastics 5 5 Hockey 109 57 Indoor Soccer 448 78 58 Speed Skating 19 17 Table Tennis 67 10 Volleyball 87 22 Wrestling 29 11

Summary of Revenue and Expenditures (Please complete separate sheet for regional trials, jurisdictional trials and Games

REVENUE EXPEDITURES

Federal Contribution ______Transportation _729,478.41_

Territorial/Provincial/ Accommodations State Contribution _928,048.00 __2,989.38

Donations Clothing & ______Accessories _181,574.76

Athlete Contribution ______Facilities ______

Sales ______Sport Officials ______

Other(Please specify) ______Administration ______

Other(insurance, advertisement) _14,003.45_

______

Total __928,048.00_ Total 928,048.00__

Summary of revenue and Expenditures

Revenue Expenditures

Federal Contribution Transportation – charters, car rental

Positioning cost 729,478.41

Territorial Contribution 928,046.00 Accommodation 2,989.38

Donation Clothing& Accessories 181,574.76

Athlete Contribution Facilities

Sales Sport Officials

Other Administration

Other – insurance, advertisement 14,003.45

Total Total 928,046.00

Attachments

Team Nunavut Handbook

Cultural Performers Application

Mission Staff Application

Summary 2012 AWG Team/Coach Selection Processes

SUMMARY OF TEAM/COACH SELECTION PROCESSES 2012 ARCTIC WINTER GAMES

Prepared by: Sport and Recreation Division Department of CLEY

1 | P a g e Summary 2012 AWG Team/Coach Selection Processes

Contents

Badminton……………………………………………………………..3

Basketball……………………………………………………………....4

Curling………………………………………………………………….5

Dog Mushing………………………………………………………… 5

Gymnastics……………………………………………………………6

Indoor Soccer…………………………………………………………6

Speed Skating…………………………………………………………7

Ice hockey……………………………………………………………..8

Table Tennis…………………………………………………………..9

Volleyball……………………………………………………………….9

Wrestling……………………………………………………………….10

2 | P a g e Summary 2012 AWG Team/Coach Selection Processes

Badminton-Nunavut Badminton Association

Coach Selection Process – Coaches are selected through a competitive application process. Coaches will be designated by the board of directors of Nunavut Badminton Association based on the following;

-Experience (30%)-Years, Success, Accomplishments -Technical Expertise (30%)-NCCP certification, or demonstrated competencies -Subjective-(20%) Capacity to plan, and coordinate team selection, preparation and competition. -References-(20%)

Athlete Selection Process - In order to be selected to the 2012 Arctic Winter Games Team, athletes must participate in tournaments and training camps(events designated as part of the team selection process). Players will be evaluated by Coaching Staff, the TSO Board, and Competitive Outcome. The evaluation tool will be completed, and participants will be ranked. Where rankings are “tied” or the rankings are inconclusive due to positional/strategic issues the final decision will be made at the discretion of the Head Coach.

Participating athletes will be advised of whether they were selected as one of the 8 team members or as one of the 2 alternates for the Arctic Winter Games Badminton Team at the end of the tournament selection event. All participants should have access to feedback on their performance evaluation.

In order to be considered for selection to the 2012 Arctic Winter Games, athletes must meet the minimum following criteria.

-Members in good standing of their local club and the Nunavut Badminton Association (TSO). -Meet conditions of participation as identified in the games technical package and Team Nunavut participant handbook (eg. age, residency, gender, and competency). -Take part in the team selection events as identified within the athlete selection process

Selection Criteria-Athletes will be evaluated based on the following criteria:

Physical (35%)-Size, Agility, Fitness Level Technical (35%)-Efficiency, Offensive Skills, Defensive Skills Subjective-(30%)-Coachability, Attitude, work ethic, team dynamics

3 | P a g e Summary 2012 AWG Team/Coach Selection Processes

Basketball-Basketball Nunavut

In order to ensure that Nunavut is well represented in the sport of basketball at the 2012 Arctic Winter Games, Basketball Nunavut has identified an athlete/team selection process with the following priorities:

1.1 Selection Camp – Athletes will be identified and attend a AWG selection camp.

1.2 Preparation-a team that is adequately prepared for the event

1.3 Ethical- all participants selected in a transparent process that is accessible to eligible athletes throughout Nunavut

Coach selection Process - For the sport of basketball in the jr male and jr female division, coaching positions will be selected through a competitive application process. The applications will be reviewed and the Coaches of the 2012 Arctic Winter Games Basketball Teams, will be designated by the board of directors of Basketball Nunavut.

Coach applications will be evaluated based on the following:

-Members in good standing of their local club and Basketball Nunavut. -Meet conditions of participation as identified in the games technical package, Team Nunavut participant handbook and sport specific requirements of the TSO.(eg. age, residency, gender, and competency). -Willingness to complete a criminal records check -Demonstrated commitment to the team selection and preparation process including ability to:  Complete athlete/team selection process using TSO approved evaluation criteria  Developing team preparation plan and budget within required time lines  Implementation of team training plan  Planning and administration of team related activities.

Athlete Selection Process -In order to be selected to the 2012 Arctic Winter Games Team, athletes must participate in the selection camp (events designated as part of the team selection process). Participating athletes will be advised of whether they were selected as one of the 10 team members or as one of the 2 alternates for the 2012 AWG Games Team at the end of the selection camp. All participants should have access to feedback on their performance evaluation.

4 | P a g e Summary 2012 AWG Team/Coach Selection Processes

Curling-Nunavut Curling Association

Coach Selection Process - For the sport of curling in the Junior division, coaching positions will be selected through territorial team playdownprocess .

As per Motion B, reflected in the minutes of the NCA Board meeting of Jan 20, 2011, coach selection will be as follows: If the Coach of the successful team has trained in Competition Coaching as per NCCP then this individual will be the coach of the AWG team. If the Coach is not deemed to be trained in Competition Coaching then NCA will, in consultation with the home club of the team , provide a coach who is trained and meets al the other criteria defined by Sport Nunavut.

Athlete Selection Process - In order to be selected to the 2012 AWGames Team, athletes must participate in TERRITORIAL PLAYDOWNS (An events designated as part of the team selection process). Team evaluation will be reflected by the outcome of the playdown.

As per Motion A, reflected in the minutes of the NCA Board meeting of Jan 20, 2011, team selection will be determined by the team performance at the territorial playdowns. The winning male team will be named Team Nunavut Male. The winning female team will be named Team Nunavut Female

Participating athletes will be advised of whether they were selected as one of the _four_team members or as one of the four alternates for the 2012AW Games Team at the end of the TERRITORIAL PLAYDOWNS (selection event). All participants should have access to feedback on their performance evaluation

Dog Mushing-Mushing Working Group

Coach Selection Process- The Coach of the team with the fastest combined times at the approved community time trial event will proceed to the AWG along with their designated handler and musher, as per the 2012 AWG Technical Package

Athlete Selection Process-The Musher driving the team with the fastest combined time trial times will proceed to the AWG. Mushers will be designated according to the age classifications stated in the 2012 AWG Technical Package.

5 | P a g e Summary 2012 AWG Team/Coach Selection Processes

Gymnastics-Aqsarniq Gymnastics Club

Coach Selection process – Based on prior coaching experience, NCCP qualifications, experience with gymnastics in Nunavut, prior competition and AWG experience Team Selection process – Gymnasts ability to meet the specific event requirements, prior competition experience and success, training effort and dedication to the sport

Indoor Soccer-Nunavut Soccer Association

Coach Selection Process - The Team Nunavut coach for each division will be appointed by the NSA board through an application process Coaching applicants must meet the following criteria:

 Have a minimum of two years coaching experience in Nunavut.  Possess a minimum Community Coach (Level 1) certification, or a willingness to become certified prior to the 2012 AWG (coaching clinics will be provided by NSA).  Be at least 25 years of age.  Possess previous coaching experience at soccer competitions (regional, territorial, or other).  Possess previous experience traveling with a team and chaperoning players while competing in competitions.  Must be well organized and capable of coordinating a selection camp, selecting and notifying selected players, book player travel and accommodations. Must be able to apply for funding with NSA approval, and report to NSA and Sport Nunavut

Athlete Selection Process - Team Nunavut players will be selected by the Team Nunavut coach at a selection camp that is separate from any NSA sanctioned tournament. Players from each age division and gender will compete in regional tournaments in each of the three regions (Baffin, Kivalliq, Kitikmeot). From each of these regional tournaments, a selection committee comprised of the coaches, NSA board, and other appointed selection committee members will identify and compile a list of the best 10 players in each division and gender. The list is to be submitted to the NSA upon completion of the tournament. The list will contain player contact information. This will provide the Team Nunavut coach with a list of 30 prospective players to invite to the Team Nunavut Selection Camp. Upon completion of the selection camp, 9 players and 2 alternate players will be selected to represent Team Nunavut at the 2012 AWG.

6 | P a g e Summary 2012 AWG Team/Coach Selection Processes

Speed Skating-Nunavut Speed Skating Association

Coach Selection Process – For the sport of Speed Skating in the Juvenile and Junior divisions, coaching positions will be selected through a combination of process (application/winning event). Where an application process is used the Coach of the 2012 Arctic Winter Games Team, will be designated by the board of directors of the Nunavut Speed Skating Association (TSO). Once selected coaches agree to select their team according to TSO approved selection guidelines. Coaches will be evaluated and selected based on the following criteria, Experience (25%) – Years, Success, Accomplishment. Technical Expertise (25%) – NCCP Certification, or demonstrated competencies Subjective (25%) – Capacity to plan, and coordinate team selection, preparation and competition. Reference (25%)

Athlete Selection Process - In order to be selected to the 2012 Arctic Winter Games Team, athletes must participate in a combination of Summer Camp, Mini Meets, practice and team selection events (events designated as part of the team selection process.) Players will be evaluated by a combination of the coaching staff, evaluation committee, and competitive outcome. The evaluation will be completed, and participants will be ranked. Where rankings are “tied” or the rankings are inconclusive due to positional/strategic issues the final decision will be made at the discretion of the Head Coach.

In order to be eligible for selection to the 2012 Arctic Winter Games team athletes can enter the selection process by participating in the following events: 2011 summer camp, mini meets 2011-2012, competition in locations other than Nunavut, the Nunavut Territorial Championships.

7 | P a g e Summary 2012 AWG Team/Coach Selection Processes

Ice Hockey-Hockey Nunavut

Coach Selection Process - Hockey Nunavut Board of Directors put out a call for coaches in October through newspaper ads, faxes and electronically. Submissions were received for midget (2), female (2) and bantam (1) positions. Applicants met the standard set out by Hockey Nunavut (see attached coach application). The last bantam position is to be by Head Coach recruitment subject to meeting eligibility criteria and approval of Board.

Athlete Selection Process - The selection process for Team Nunavut begins in 2011 with the Bantam, Midget and Female Territorial Championships. Players will be evaluated by approved Hockey Nunavut personnel including the appointed coaches and other evaluators from a cross-section of communities across Nunavut. Not all evaluators may be from the same community. Hockey Nunavut has policy to deal with athletes who cannot attend Territorial’s for various reasons (weather, injury, etc) that would allow them to be evaluated and therefore eligible for the next step in selection.

Players, within one (1) week of the Territorial’s, will be notified that they are being invited to the AWG Team Selection Camp which is the final step in the process of being selected to Team Nunavut. At the Selection Camp the Coach has the final decision on team selection. No player may be directly appointed to the Team without attending of the final selection camp unless his or her name is brought forward and has approval of the Hockey Nunavut Board; notwithstanding any Team Nunavut participant handbook guidelines. Regardless, a player must have been evaluated by a Hockey Nunavut approved official at a Hockey Nunavut sanctioned Tournament, the selection camp or Territorial to be considered eligible.

8 | P a g e Summary 2012 AWG Team/Coach Selection Processes

Table Tennis-Nunavut Table Tennis Association

Coach Selection Process – For the sport of Table Tennis in the Junior and Juvenile divisions, coaching positions will be selected through winning the event. Where an application process is used the coach of the 2012 Arctic Winter Games team , will be designated by the board of directors of Nunavut Table Tennis. Once selected coaches agree to select their team according to TSO approved guidelines.

Athlete Selection Process –In order to be selected Arctic Winter Games team, athletes must participate in the Territorial qualification event. Players will be evaluated by coaching staff.

Volleyball-Volleyball Working Group

Coach Selection Process – For the sport of Volleyball the coaches will be selected from among the coaches registered to take part in the 2011/2012 Territorial Championships. The coaches will be identified for each division before the tournament based on consensus among the tournament organizers and registered coaches. Recommended qualifications for coaches included. - at least 25 years of age. -Meet conditions of participation as identified in the games technical package, Team Nunavut participant handbook and sport specific requirements of the TSO. -Willingness to complete a Criminal Records Check. -Commitment to the team selection and preparation process including ability to: . Complete team selection process . Develop team preparation plan . Implement team training plan. . Planning and administration of team related events

Team Selection Process- Selection of athletes for the male and female division will be completed by the coach of each division. Coaches will evaluate players based on performance, attitude, and technical expertise demonstrated during the territorial championship and the AWG “mini-camp” following the event.

9 | P a g e Summary 2012 AWG Team/Coach Selection Processes

Wrestling-Nunavut Amateur Wrestling Association

Coach Selection Process - For the sport of Wrestling in the Junior Male/Female division, coaching positions will be selected through selection committee at the event(application process/winning event). The coach and manager of the 2012 Arctic Winter GamesTeam, will be designated by the board of directors of Wrestling Nunavut(TSO). Once selected coaches agree to select their team according to TSO approved selection guidelines.

Athlete Selection Process - In order to ensure that Nunavut is well represented in the sport of Wrestling at the 2012 Arctic Winter Games Wresting Nunavut has identified an athlete/team selection process with the following priorities:

Performance-well prepared with strong competitive results Attitude – coachability of athlete, work ethic, respect of team members In order to be selected to the 2012 Arctic Winter Games Team, athletes must participate in Wresting Territorial Championships (events designated as part of the team selection process.) Players will be evaluated by coaching staff (Coaching Staff, Evaluation Committee, Competitive Outcome) . The evaluation tool (attached) will be completed, and participants will be ranked. Where rankings are “tied” or the rankings are inconclusive due to positional/strategic issues the final decision will be made at the discretion of the Head Coach. Participating athletes will be advised of whether they were selected as one of the 12 team members or as one of the 12 alternates for the 2012 Arctic Winter Games Team at the end of the Territorial Championships (selection event). All participants should have access to feedback on their performance evaluation. Athletes will be evaluated and selected based the following criteria Physical (33%)-Size, Agility, Fitness Level, Technical (33%)-Efficiency, Offensive Skills, Defensive Skills Subjective-(33%)Coachability, Attitude, work ethic, team dynamics

10 | P a g e

Team Nunavut Cultural Delegation Application Form 2012 Arctic Winter Games

Contact Details

Name of Principal Contact: Address: City: Post Code: Contact Numbers: Home:( ) Work: ( ) Cell: ( ) Fax: ( ) Email:

Artistic Profile

Name of Performer/Artist(s): Number of Performers/Artists: Hamlet where Performer(s)/Artist(s) reside: Date of Birth :___

Please indicate your artistic practice: ______

Please briefly describe your performance/art: ______*Performance artists must provide a sample of their work on an audio tape, video tape or CD.

Your Requirements

Please describe your basic technical requirements (stage size, audio needs, etc) below: ______

Nunavut’s Cultural Delegation

Representing Nunavut

Please describe why you feel you would be an ideal candidate to represent Nunavut. Be sure to include your past experience: ______

Cultural Delegation Application Form Guidelines

Overview The Arctic Winter Games will bring together bright and talented young performing artists from each contingent to share their talents, gifts and abilities with the community and other games participants. The Games are an opportunity for participants to perform in a variety of settings in a Games environment.

When is the Deadline for Applications?

You are invited to apply by 5:00pm, Friday, October 21, 2011.

Who Can Apply?

Participants chosen to represent their jurisdiction must: · Be between the ages of 15 to 21 years old · Be committed to pursuing their further development as an artist · Be developing artists not using their artistic ability as their principle means of financial support · Take part in all scheduled activities as outlined by your team and the host society · Ability to work cooperatively in a team environment and abide by all the rules of your team and the host society · Open to a combination of presenting their work and exploring and learning new approaches. (ie: jam sessions in athlete’s village, performing at awards ceremonies, experiencing and interpreting the games through their art)

What do I Need to Send?

Your application must include: ✩ A cover letter ✩ This application form fully completed ✩ One or more of the following: An audiocassette, CD, DVD or video tape of your performance or a portfolio of your work.

Packages that do not include the above may be deemed incomplete and hence disqualified. The inclusion of photos or other printed material is optional. Material will NOT be returned.

Where do I Send it?

Submissions may be sent via mail or delivered by hand to: Arctic Winter Games Cultural Program Department of Culture, Language, Elders and Youth Box 440, Baker Lake, NU X0C 0A0 888-765-5506 (phone) 867-793-3321 (fax) email: [email protected]

Travel and Accommodations

All travel and accommodations will be taken care of via Sport and Recreation, Dept. of CLEY, Government of Nunavut. There will be a registration fee of $250.00 to cover Team Nunavut uniform, transportation, accommodations and meals.

Other Questions?

For more information, contact: Chef de Mission Jeff Seeteenak Department of Culture, Language, Elders and Youth at Tel:(888) 765-5506 Fax:(867) 793-3321 or e-mail: [email protected]

ARCTIC WINTER GAMES HANDBOOK 2012 ARCTIC WINTER GAMES

1 Team Nunavut Handbook – Updated January, 2012

PREFACE Welcome to Team Nunavut!!

This handbook has been prepared to assist with the preparation and presentation of Team Nunavut for the 2012 Arctic Winter Games.

This handbook serves as: A tool in promoting Team Nunavut’s Role in the Games A reference in identifying the roles and responsibilities of Team Nunavut members and their supporters A general guide for athletes, coaches, officials, communities, sport groups and Territorial Sport Organizations involved in the Games.

You will be recieving your Team Nunavut Walk Out Uniform either at the end of a training camp or shortly before departure for the games. Team Nunavut’s 2012 official uniform consists of an outside jacket, pants, liner jacket, hat, hooded sweatshirt, long sleeve shirt, and hat. This uniform is for your debut as Team Nunavut and should not be used until you depart to Whitehorse! *If you require a size change, please do not remove the tags or use the garment.* Please note we will do the best we can to accommodate your size but there are limited quantities.

Please ensure you have completed the steps below:

 You have read the Arctic Winter Games Handbook. This booklet provides important information regarding the history of the Games, conduct of the Games, uniforms, eligibility, and team members’ roles at the Games.

 You have completed the Online Registration. Included in your online registration you must upload a picture of yourself which will be taken at the selection event prior to the games, you must fill out your personal information including name, birthday, hobbies, etc. Also, please make sure that the team Photo/Clothing tracking sheet is completed. Completed forms must be returned to Jeff Seeteenak, Chef de Mission either by fax: 1-867-793-3321 or e-mail: [email protected].

 You have read the Team Nunavut Conduct and Discipline Code. This code provides detailed information on the roles and responsibilities of all Team Nunavut AWG participants. It is important to carefully read and understand your role as a member of Team Nunavut and abide by the Conduct and Discipline Code at all times.

 You have completed the Registration Package. If you have not received a registration package please contact the Sport and Recreation Division at their toll free number 1-888-765-5506. Completed forms must be returned to Jeff Seeteenak, Chef de Mission either by fax: 1-867-793-3321 or e-mail: [email protected].

 Obtained a clean criminal record and vulnerable sector check from the RCMP. Criminal reference checks must be obtained from any coach/ manager/ chaperone travelling to the games.

2 Team Nunavut Handbook – Updated January, 2012 TABLE OF CONTENTS

Preface 2

Team Nunavut Checklist

I. Introduction 4

A History of the Arctic Winter Games

II. General Rules of the Games 6

Eligibility

Residency

General Conduct

Opening and Closing Ceremonies

Alcohol Beverages/ Drug Use

Accommodations

Uniforms

III. Roles and Responsibilities 9

General

Sport and Recreation Division

Territorial Sport Organizations

Chef-de-Mission

Mission Staff

IV. General Information

Arctic Winter Games 2012

Athlete’s Village

3 Team Nunavut Handbook – Updated January, 2012 I. INTRODUCTION

Welcome to Whitehorse We will soon be ascending on the city of Whitehorse where this will be our home away from home for a full week. Whitehorse is home to some of the most spectacular scenery in Canada. Named the Wilderness City, Whitehorse is nestled on the banks of the famous Yukon River surrounded by mountains and pristine lakes.

Gorgeous scenery and a vibrant city lifestyle, it’s no small wonder over 26,000 people enjoy living here year round. Whitehorse enjoys a very strong economy, small town values, a safe environment in which to raise a family, modern infrastructure and services, and access to the great outdoors.

Whitehorse provides diverse services to all outlying communities. Its economic base includes mining, transportation services, tourism, and government services.

History

On August 16, 1896, gold was found in the Klondike and the Yukon was changed forever. Though the gold fields were more than 500 kilometers from Whitehorse, our City was born from gold fever. Stampeders hoping to strike it rich first had to navigate the treacherous waters of Miles Canyon and the White Horse Rapids and people joined the First Nations people already here and began settling in the area.

Later, the White Pass & Yukon Route constructed a railway from Skagway to Whitehorse and Whitehorse was further established as a railhead and major centre.

For years, the city continued to be the Yukon’s transportation hub, connecting the railway and riverboat traffic. In 1920, the first plane landed. In 1942, thousands of U.S. Army personnel arrived to build the Alaska Highway. In a record-breaking eight months and 23 days, 1,534 miles of highway were laid down. The boom ceased by the end of the war, but Whitehorse had become an important centre of communications and transportation.

Whitehorse was incorporated as a city in 1950, and in 1953 it became the territorial capital, replacing Dawson City.

Since its humble beginnings, Whitehorse has developed into a modern City with an international airport, hydroelectric facilities, a college, modern industry, state of the art recreation facilities and entertainment facilities.

History of the Arctic Winter Games

The 1967 Jeux Canada Games in Quebec City marked the first time a contingent of athletes from the Northwest Territories participated in a "Games" competition at the National level. This experience led to negotiations to develop a new winter games competition designed specifically for the people who live north of the 60th Parallel.

Government officials from Alaska, Yukon Territory, the Northwest Territories and Federal Members of Parliament worked together to realize the first Arctic Winter Games in 1970 at Yellowknife, N.W.T. with the goal of:

“To furnish the opportunity through sport for the social and cultural meeting of the Northern 4 Team Nunavut Handbook – Updated January, 2012 peoples regardless of language, race or creed.”

Since the first successfully staged Arctic Winter Games in 1970, successive Games have been held every second year in various northern communities with the last Games taking place in Grande Prairie, Alberta in 2010.

The Northwest Territories has sent a team to each Arctic Winter Games since 1970, however Nunavut made its debut during the 2000 Arctic Winter Games in Whitehorse, Yukon.

The Arctic Winter Games International Committee was formed to act as a guardian of the Games, responsible for philosophy and rules. The International Committee is composed of two directors from each of the participating units. As the governing body of the Games, the International Committee develops policy respecting the preparation of the Games, including eligibility rules for competitors and officials and rules under which the technical packages are constructed.

The success of the International Committee in nurturing the Games was confirmed by the report, "The Impact and Achievements of the Arctic Winter Games 1968-1976" released in the fall of 1977. The report recommends the biennial format of the Games continue and the Federal Government financial support to be continued. The report notes this Northern event is more than an athletic competition and states: "The Arctic Winter Games were intended to become a common ground in developing northern athletes, in promoting cultural and social interchange among northern people, cultures and races inhabiting the northern regions of our continent".

"The achievement of individual excellence in athletics, while a desirable result of the competitions, is not the primary motive. Instead, the Arctic Winter Games International Committee has taken the approach that the fundamental purpose of the Games is to encourage mass participation, by all ages, cultures and walks of life, in a broad range of athletic activity".

The International Committee invites bids from the pre-determined Territory, Province or State of Alaska requesting submissions from municipalities interested in hosting the Games. The final selection of the successful Host Municipally is made by the International Committee at least two years prior to the Games.

The Host Municipality is required to establish an incorporated, non-profit Host Society, responsible for the organization and operation of the Games in accordance with the guidelines outlined by the Arctic Winter Games International Committee.

It is the responsibility of the Host Society to invite the Territories, by way of letter to the Commissioner, to participate in the Games that they are hosting. The 2000 Games in Whitehorse, Yukon were the first opportunity that Nunavut had to send a representative team. Acceptance of this invitation indicates, to the Host Municipality and Host Territory or State, formal endorsement and support from the Government of Nunavut for the participation of Nunavut athletes and officials. On the strength of this invitation being accepted, the Host Society is obligated to provide food, lodging, transportation, medical services, communications, entertainment, equipment, protocol, results and hospitality to Nunavut competitors, officials and mission staff during the conduct of the Games.

5 Team Nunavut Handbook – Updated January, 2012 II GENERAL RULES OF THE GAMES

Eligibility -To be eligible to compete in the Arctic Winter Games:

- Be a "Developing Athlete" as described in the Glossary of Terms

- Be a resident of Yukon, Northwest Territories, Northern Alberta (north of 55 degrees), Greenland, Alaska, Nunavut or any other participating Unit approved by the Arctic Winter Games International Committee (AWGIC)

- Have been a continuous resident of the participating Unit for six (6) months prior to the opening day of the Games

- Not have been a member of a national team in the sport in which s/he is competing, nor competed in, nor have been selected for an international competition as a representative of her/his country in the sport within one (1) year of the opening date of the Games (sports without national sport governing bodies are exempt from this rule)

- Compete in one event only

- Meet individual sport requirements as per the technical package

Residency

Athletes must be a continuous resident of Nunavut for six (6) months prior to the opening of the Games.

Proof of Residency: Proof of residency will be required by athletes and may include: - Copy of Health Care Card; - Letter from school, employer, Social Services, church or other equivalent acceptable documentation.

NOTE: Nunavut Residents Studying Outside of Nunavut

1. An athlete attending school or university outside a participating unit is deemed to be a continuous resident if his/her residence prior to the start of the school year was in a participating unit. He/she will be eligible to compete as his/her option, for his/her residence unit or the unit in which he/she is attending school. 2. Where a student from outside Nunavut plays for a team, that team will be responsible for expenses incurred with respect to travel, meals or accommodation, from any point outside the community for the sport team selection competition.

General Conduct 1. Each player and coach/manager and cultural delegate is personally responsible to be knowledgeable regarding the Sport and Recreation Conduct and Discipline Code and to abide by the Code.

2. Upon arrival at the Games, the Chef-de-Mission will hold a coaches and managers meeting in which all rules and regulations will be outlined. It is the responsibility of the coaches/managers & Mission Staff to relay these regulations to team members.

3. The rules and regulations as set out by the Host Society and the Sport and Recreation Conduct and Discipline Code are to be adhered to at all times. 6 Team Nunavut Handbook – Updated January, 2012

4. The Chef-de-Mission will determine the need to apply the Code of Conduct.

5. All TSO's must identify all selection procedures and methods within their sport organization and make known well in advance of the actual selection event. All selection procedures are to ensure all eligibility for AWG is met for athletes and coaches.

Opening and Closing Ceremonies All members of Team Nunavut: athletes, coaches, managers and cultural delegation are required to attend the Opening and Closing Ceremonies in the proper attire provided by the Team Nunavut. No modifications to official attire, banners, etc. are allowed.

Alcoholic Beverages/Drugs

1. No member of the Nunavut Team shall keep, give, have or consume intoxicating beverages or drugs in any gymnasium, building housing a gymnasium, playing area, transport vehicle or living accommodation provided by the Host Society, dressing room or any portion of the Athletes' Village or designated Arctic Winter Games Sites.

2. The Code of Conduct will be applied for any team member found intoxicated. Team members violating any Canadian laws and/or the laws of the Host Country including those related to alcoholic beverages/drugs will be referred to the RCMP/local police.

Alcohol and Tobacco Minors shall not consume alcohol, nor use any tobacco products, including snuff, at any time during the Games or during travel to or from the Games. Minors found possessing any alcohol or tobacco products will have these items confiscated, and may be objected to further discipline.

Adults shall not consume alcohol in the Athlete’s Village, nor shall they be under the influence of alcohol at any time they are performing their official duties as a member of Team Nunavut.

All members of Team Nunavut shall refrain from smoking in the Athlete’s Village, at all official Team Nunavut activities or functions, and at competition sites.

A minor is defined as defined by the laws of the Province or Territory where the Games are taking place.

Accommodation All athletes, coaches, and managers will occupy the accommodation as provided by the Host Society.

Curfew The curfew for all participants is 11:00 p.m. “Lights out" will be 12:00 midnight for all participants. Host Society security personnel will confiscate participant accreditation after the midnight deadline unless the Chef has authorized an exception. In all circumstances, 11 p.m. to 12:00 midnight is considered to be quiet time. Host Society security personnel will be responsible for enforcing this requirement

No-Show While Team Nunavut will make every effort to communicate schedule changes to participants. Team Nunavut will not be responsible for any player or team official who fails to report for the designated departure or the costs associated with their accommodations or alternate travel arrangements.

7 Team Nunavut Handbook – Updated January, 2012 Hospitalization An athlete, official, coach or member of the cultural team who misses the travel arrangements to return home from the Territorial Trials or the Arctic Winter Games for medical reasons will be provided return transportation, provided drugs or alcohol were not involved.

Travel By Other Than Designated Means Team Nunavut will not be responsible for any travel expenses not designated for the Arctic Winter Games.

Walk Out Uniforms Team Nunavut is responsible for providing the Walk Out Uniform to all Team Nunavut members. All Team Nunavut members will be required to wear the official walk out uniform of the Nunavut Team. There shall be no alterations made to the official walk out dress. The 2012 Walk Out Uniform consists of an outer jacket, pants, liner jacket, hooded sweatshirt, long sleeve shirt, and hat.

Field of Play Uniforms The Territorial Sport Organizations are responsible for providing competition uniforms at the Arctic Winter Games. Territorial Sport Organizations are responsible for complying with the Arctic Winter Games International Committee-Competition Uniforms Policy. Team Nunavut’s competition uniforms are to be – “Yellow and red (primary) with royal blue and white trim”

Team Size Allocation The maximum team size as indicated in the respective sport technical packages for the 2012 Games.

III. ROLES AND RESPONSIBILITIES

General The Government of Nunavut provides financial assistance for the selection of Team Nunavut, cost of team attire, travel and production of selected promotional materials through the Sport and Recreation Division of the Department of Culture Language Elders and Youth (CLEY).

Indication of intent to participate in the Arctic Winter Games obligates the Government of Nunavut to the following responsibilities.

1. Promotion - to promote the Arctic Winter Games within the Territory

2. Territorial Team – to endorse the selected individuals and teams to represent Nunavut.

3. Mission Staff- to appoint Mission members and a Chef-de-Mission.

4. Transportation - to provide the Sport and Recreation Division with appropriate funding for the cost of transportation for Team members to the Games and such transportation as may be necessary to select their team.

5. Conduct - to ensure a Code of Conduct is implemented through the Sport and Recreation Division.

Sport and Recreation Division The Sport and Recreation Division will take on responsibility to:

1. Manage and co-ordinate the selection and participation of Team Nunavut entered in the Arctic Winter Games pursuant to guidelines established by the Sport and Recreation Division with the mutual consent 8 Team Nunavut Handbook – Updated January, 2012 of the Government of Nunavut, Department of Culture, Language, Elders and Youth. 2. Promote the Arctic Winter Games within the Territory ensuring all interested parties are properly informed. 3. To select individuals and teams to represent Nunavut in consultation with appropriate Territorial Sport Organizations and Nunavut Sport Clubs, ensuring athlete eligibility rules are followed. The Territorial Team includes the cultural delegates. 4. To ensure all members of the Territorial Team fully understand the rules under which they will be competing. 5. To arrange transportation for Team members to the Games and such transportation as may be necessary. 6. To be responsible for team conduct, the enforcement of the Code of Conduct and to ensure all members of Team Nunavut participate in Opening and Closing Ceremonies. 7. To budget for the selection and purchasing of appropriate attire for the walking-out uniform and competition uniforms that adhere to the rules of each particular sport. Each TSO will be responsible for the purchase of competitive uniforms through the annual funding application in the fiscal year in the Games occur. The Sport and Recreation Division will co-ordinate the purchase and distribution of walk out uniforms for the Arctic Winter Games pursuant to any guidelines that may be established by the Department of Culture, Language, Elders and Youth, Government of Nunavut. 8. Maintain continuity between Games years by encouraging ongoing athlete development programs. 9. Co-operate with the Territorial Sport Organizations to develop the necessary procedure, within the technical guidelines established to select individuals and teams to represent Nunavut. 10. Approve competition sites and co-ordinate transportation arrangements for Territorial Trials. 11. Co-ordinate transportation for athletes, team officials, and Mission Staff of the Games Unit to and from the site of the Games. 12. Provide education regarding the Sport Nunavut Code of Conduct and the enforcement of the Code. 13. Co-ordinate the registration process and ensure completion of the process to the Host. 14. Ensure all athletes and coaches meet the eligibility rules. 15. Maintain liaison with the office of the Host Games Society. 16. Operate a Mission Office during the Games. 17. Account for all funds under its charge.

Territorial Sport Organizations Territorial Sport Organizations in conjunction with the Sport and Recreation Division are responsible to:

1. Interact on all technical aspects relating to their sport. 2. Provide competition uniforms for their respective athletes. 3. Develop team selection process. 4. Provide officials for the Territorial Trials. 5. Ensure the equipment necessary for competitions is available at the competition sites. 6. Advise the Sport and Recreation Division regarding their final selection of athletes and coaches. 7. Ensure all participants are registered prior to the established deadline. 8. Complete ‘positioning’ travel within Nunavut en route to and returning from the Arctic Winter Games.

Chef-De-Mission The Minister of Culture, Language, Elders and Youth is to announce the selection for Chef upon the mutual recommendation of the Deputy Minister of Culture, Language, Elders and Youth and the Director of the Sport and Recreation Division.

9 Team Nunavut Handbook – Updated January, 2012 The Chef-de-Mission is the Senior Manager in charge of Team Nunavut and is directly responsible for the image of Nunavut as presented by the athletes, coaches, officials and cultural participants. The Chef-de- Mission is the ultimate authority responsible for the Team Nunavut during the Games and is supported in this role by the Government of Nunavut and the Sport and Recreation Division.

A close functioning relationship also exists between the Government of Nunavut, Sport and Recreation Division and the Chef de Mission to ensure all parties are informed of any developments in their respective areas of responsibility.

Team Nunavut is proud to announce that Jeff Seeteenak will be our Chef de Mission for the 2012 Arctic Winter Games. Mr. Seeteenak can be reached at the Sport and Recreation office in Baker Lake at 1-888-765-5506.

Mission Staff

Mission Staff report to and take direction from the Chef-de-Mission. Mission Staff work closely with the coaches and managers at the Games to enforce the rules and deal with any discipline issues. Mission Staff report directly to the Chef de Mission. Team Nunavut Staff Chef de Mission – Jeff Seeteenak Assistant Chef de Mission/Cultural Program mission staff – Doug McLarty Medical Liaison – Cody Prusky Hockey Mission Staff – Mike Courtney Indoor Soccer Mission Staff – Lisa Oolooyuk Media Liasison/Newsletter – David Joanasie Speed Skating/Curling Mission Staff – John Maurice Wrestling/Gymnastic Mission Staff – Mike Soares Volleyball Mission Staff – Melanie Numsen Inuit Games Mission Staff – Darlene Hokonak Dog Mushing Mission Staff – Amy Elgersma Badminton/Table Tennis Mission Staff – Gary Wong Dene Games Mission Staff – Mariele Depeuter Basketball Mission Staff – Dave Penney

Everybody plays an important role in ensuring that Team Nunavut is well represented at the Games. As a member of Team Nunavut you are expected to represent not only yourself, but your team in a manner that will make everybody proud.

In the following section you will find important information regarding your travel, accommodations, and what to expect during your stay in Whitehorse, Yukon!

IV: Arctic Winter Games 2012 General Information Arctic Winter Games 2012 Whitehorse, Yukon

The Arctic Winter Games is the world's largest northern multi-sport and cultural event. The Games include the participation of teams from Alaska, Yukon, Northwest Territories, Alberta North, Nunavut, Greenland, Yamal, Nunavik Quebec and Sapmi.

10 Team Nunavut Handbook – Updated January, 2012 The Arctic Winter Games are a celebration of athletic competition, culture, friendship and cooperation between northern contingents.

Team Nunavut will be travelling to Whitehorse, Yukon to participate in the 2012 Arctic Winter Games from March 4th to 10th. A total of 290 participants from Nunavut will be attending the games either as an athlete, cultural delegate, coach, manager, chaperone, or mission staff. Team Nunavut will be competing in the following events:

Arctic Sports, Badminton, Basketball, Curling, Dene Games, Dog Mushing, Gymnastics, Hockey (Bantams, Midget, and Female), Soccer, Speed skating, Table Tennis, Volleyball, and Wrestling.

Whenever you have free time, please go and cheer on your teammates!!

Travel and Transportation Team Nunavut will travel to Whitehorse via three chartered air crafts departing from Iqaluit, Rankin Inlet, and Yellowknife. You will travel to your departure point on a regular scheduled flight which will be arranged by your sport’s TSO. If you have any questions please contact the Sport and Recreation Division at 1- 888-765-5506.

While you are in Whitehorse you will have access to the City Bus free of charge with your accreditation. There will also be a bus that will transport you from the Athlete’s Village to competition venues. Buses will depart every thirty minutes. Be familiar with the bus schedule and plan ahead!

Athlete’s Village :There will be five athlete’s villages; Porter Creek Secondary School, Vanier Catholic Secondary School, F.H. Collins Secondary School, Takhini Elementary School and Jack Hulland Elementary School.

Sleep: You will sleep at one of the athlete village locations, depending on your sport or contingent. You will sleep on a double layered inflatable mattress, in a classroom with from 10 to 24 other people. There will be a coach or chaperone in each room with you, and security will be around at all times. Sleeping bags will be provided, but please bring your own pillow!

Dorm Rules:

The curfew will be 11:00 p.m. for all participants staying in the dorms with “lights out” at 12:00 midnight. No drugs, alcohol or tobacco in the Villages or on the grounds of any Games facility Girls on girl’s floors, boys on boy’s floors, no exceptions! Show accreditation to get into your room - no accreditation, no access Have fun, meet people, be friendly!

Eat: All of your meals will be available at the Yukon College Cafeteria. Busses will take you from your competition venue or the Athlete’s Village to the College for your meals. If you are unable to attend meal time because of competition, there will be meal service at your competition venue.

Meal Times: Breakfast- 6:00 AM to 10:00 AM

Lunch- 11:00 AM to 2:00 PM

Dinner- 4:00 PM to 8:00 PM

11 Team Nunavut Handbook – Updated January, 2012 During times where full meals are not being served, there will be snack stations set up where you will have access to assorted sandwiches, fruits, and drinks.

Ceremonies

Opening Ceremonies will take place Sunday, March 4th at the Canada Games Center at 6:00 PM. All members of Team Nunavut are expected to take part and must wear their Walk Out Uniforms.

Closing Ceremonies will take place Saturday, March 10th at the Canada Games Center at 6:00 PM. All members of Team Nunavut are expected to take part.

Mission Office

Team Nunavut’s Headquarters will be located at Yukon College while we are in Whitehorse.

Team Nunavut Mission office number – 867-393-5505

Accreditation

All games participants will be issued an accreditation tag with their photo, name, sport, residence (school) and room number printed on it. Accreditation tags must be shown to access any games related facility. Be sure to wear your tags at all times. Report lost tags top your coach or mission staff immediately.

What To Bring!

You are going on a big trip, pack well. Here are some things to bring with you:

Towels A Pillow Personal Items (shampoo, soap, toothbrush, toothpaste) Pajamas Shower Shoes Enough clothes for 8 days away from home Sporting Equipment Prescription medications (as necessary)

Do Not Bring:

A Sleeping Bag (These will be Portable Electronics or anything of provided) value!

12 Team Nunavut Handbook – Updated January, 2012 Enjoying the Games In the second week of March 2012, a large number of visitors will descend on the City of Whitehorse. It’s bound to be an exciting time! In a thriving community that 26,000 residents call home. In order to help ensure the Games are a fun and enjoyable experience for the athletes, the host society has some straightforward tips. 1) Respect the curfew: A curfew is a key way of ensuring the safety of the athletes while also helping them perform at a peak level. Security personnel and Mission Staff will be enforcing the 11:00 PM curfew to help ensure the daily safety of all participants. 2) Be a buddy: Look out for each other’s well being – it will go a long way to having a fun and safe experience. 3) Protect your property: Lock up your cherished belongings when you’re not using them to help ensure they don’t disappear. 4) Be responsible: The 2012 Arctic Winter Games is following the strict policy of being a tobacco, alcohol and drug-free event. Participants are expected to also follow this rule, which is designed to promote a healthy and responsible lifestyle. 5) Respect your home away from home. The City of Whitehorse is excited to host this international event. Show your appreciation of this hospitality by respecting your host community.

13 Team Nunavut Handbook – Updated January, 2012 14 Team Nunavut Handbook – Updated January, 2012

15 Team Nunavut Handbook – Updated January, 2012 Team Nunavut Mission Staff Arctic Winter Games

Position: GAMES MISSION STAFF

Purpose: To provide administrative support to Team Nunavut during the 2012 Arctic Winter Games in Whitehorse, Yukon- March 4-10, 2012. The Mission Staff assists the Chef-de-Mission in managing all aspects affecting Team Nunavut during the games, and is accountable on these matters to the Chef-de-Mission.

Major Duties:

1. The Mission Staff closely supports and monitors the sport activities of Team Nunavut to effectively represent the interests of Sport Nunavut and the Government of Nunavut as delegated by the Chef-de-Mission by:

- Being a liaison with Team Nunavut representatives and participants - Attending daily mission staff meetings, sport meetings, team practices and games as directed by the Chef-de-Mission - Assisting teams to obtain equipment, supplies, practice space and time, etc…

2. The Mission Staff provides a center for information dissemination and communications for Team Nunavut by:

- assuming regular shift duties at the Mission office as assigned - maintaining a logbook of Mission activities - distributing and collecting pertinent information to/from Team Nunavut members - assisting in setting up the Mission office and ensuring it is clearly identifiable - being a liaison with other Mission Staff

Team Nunavut Mission Staff Arctic Winter Games

3. The Mission Staff assists the Chef-de-Mission in his/her role as the Senior Manager in charge of Team Nunavut by:

- preparing reports for the Chef to bring forward to Chef's meetings - taking action to resolve individual Team Nunavut members' problems and requests (i.e. lost tickets, ID, etc…) - assuming a portfolio as assigned and/or agreed to by the Chef-de- Mission (i.e. media, newspaper, VIP's, mission night, etc…) - attending meetings of the Mission Staff as directed by the Chef-de-Mission - ensuring that athletes are properly attired for competition and official ceremonies - managing the sales and/or distribution of items at the Mission office as directed by the Chef-de-Mission - ensuring that Team Nunavut members comply with curfews, Games Codes of Conduct and discipline - acting as ambassadors of Nunavut, and being courteous and helpful - assisting with transportation of Team Nunavut members to and/or from Games sites during the Games as directed by the Chef-de-Mission.

Preferred Qualifications:

- past/current involvement in the Nunavut sporting community - past/current involvement in high performance or elite athlete development and programming - acquisition of Theory certification from the National Coaching Certification Program - resident of Nunavut for at least two years prior to the actual games - at least 22 years of age at the time of the Games - previous experience as an athlete, coach, manager, official or mission staff for multi-game events - possess very strong interpersonal skills, organizational skills and ability to work with others - possess excellent/ creative written and verbal communication skills - a basic working knowledge of word processing, computer graphics and other computer skills - hold a valid unrestricted drivers license - subject to a criminal records check - able to take time from work to attend the Games - ability to speak Inuktitut would be an asset - knowledge of Whitehorse, Yukon region would be an asset - ability to participate as support staff in Regional and Territorial competitions and trials leading up to the 2012 Arctic Winter Games would be an asset

Team Nunavut Mission Staff Arctic Winter Games

ARCTIC WINTER GAMES – 2012 MISSION STAFF APPLICATION

PERSONAL

Name:

Address:

Telephone: ______(w) ______(h) ______(fax)

Email: Birth date:

Drivers License#: ______Expiry Date:______

Resident of Nunavut as of: ______

COACHING/OFFICIATING BACKGROUND

Sport Level of Certification

Are you currently affiliated with a Territorial Sport Organization? Explain

Have you been involved in previous major games ie; Arctic Winter Games, Canada Games, Winter Regional Games or a National event? If yes, please indicate the type of Games and the positions of responsibility that you held.

Team Nunavut Mission Staff Arctic Winter Games

COMPUTER EXPERIENCE

Yes______No______If yes, give details

ADDITIONAL INFORMATION

Please indicate any relevant information, which you feel, is important to your application as Mission Staff for Team Nunavut, Arctic Winter Games – 2012.

REFERENCES

Please give the names, address and contact numbers of two (2) references.

All applications must be received on or before October 21, 2011.

Team Nunavut Mission Staff Arctic Winter Games

CRIMINAL RECORDS CHECK

The Government of Nunavut is committed to providing a safe and secure environment for the athletes who will be representing Nunavut in the 2012 Arctic Winter Games in Whitehorse, Yukon. We want to ensure that the Games experience is fulfilling, exciting, rewarding and fun for all who have the opportunity to participate. Mission Staff can make it happen and your involvement is essential to making the Games a success. In order to ensure the safety of loved ones are in good hands, we will be asking the RCMP to screen all potential Mission Staff. This screening will consist of a criminal records check to ensure that volunteers that are placed in a position of trust are responsible, law-abiding citizens. Submitting to a criminal records check is a voluntary process and one that will be conducted in complete confidence. The initial step is simply a computer check conducted by police. The intent is to screen out those individuals who victimize children or who might pose a risk to the athletes entrusted under the care of Team Nunavut. Your patience and cooperation in this respect is very much appreciated.

I hereby consent to a police criminal records check. I understand that this process is completely voluntary.

______Print Name Signature

______Date

THANK YOU FOR YOUR INTEREST IN THE 2012 ARCTIC WINTER GAMES. DEADLINE FOR SUBMISSION OF APPLICATIONS IN FULL IS October 21, 2011. ALL APPLICATIONS AND ENQUIRIES SHOULD BE DIRECTED TO:

Team Nunavut ARCTIC WINTER GAMES 2012 P.O. Box 440 Baker Lake, NU XOC OAO

867-793-3308 (phone) 867-793-3321 (fax) 1-888-765-5506 (toll free phone) [email protected]