Te Huinga Taumatua Committee

Te Huinga Taumatua agenda (30 November 2017) - Agenda

MEETING AGENDA

TE HUINGA TAUMATUA COMMITTEE

Rāpare 30 Whiringa-ā-rangi 2017 Thursday 30 November 2017

hei 3.30pm

COUNCIL CHAMBER LIARDET STREET NGĀMOTU

Co Chairperson: Cr Gordon Brown Co Chairperson Ms Liana Poutu (Te Kotahitanga o Te Atiawa Trust) Members: Cr Richard Handley Cr Stacey Hitchcock Cr Marie Pearce Mayor Neil Holdom Mr Larry Crow (Te Rūnanga o Ngāti Tama Trust) Mr Dennis Ngawhare (Te Kāhui o Taranaki Trust) Mr Glenn Peri (Te Rūnanga o Ngāti Maru Trust) Ms Colleen Tuuta (Te Rūnanga o Ngāti Mutunga)

1 Te Huinga Taumatua agenda (30 November 2017) - Agenda

TE HUINGA TAUMATUA COMMITTEE PURPOSE 1. To identify, report and decide (where delegated authority) on the issues and priorities of cultural, economic, environmental and social importance to Māori of the New Plymouth District.

2. To provide strategic guidance and advice to the Council on matters of importance to Māori.

3. To foster the development of Māori capacity to contribute to Council’s decision-making processes.

4. To jointly determine Māori cultural issues and priorities of importance for integration into the Council’s Blueprint and long-term planning.

5. To receive submissions on matters of importance to Māori and other relevant reports as appropriate.

6. To attend briefings and/or presentations at the invitation of the Mayor.

Purpose of Local Government The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. Unless otherwise stated, the recommended option outlined in each report meets the purpose of local government and:

 Will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;

 Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council.

END

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3 Te Huinga Taumatua agenda (30 November 2017) - Deputations

ADDRESSING THE MEETING Requests for public forum and deputations need to be made at least one day prior to the meeting. The Chairperson has authority to approve or decline public comments and deputations in line with the standing order requirements.

PUBLIC FORUM Public Forums enable members of the public to bring matters to the attention of the committee which are not contained on the meeting agenda. The matters must relate to the meeting’s terms of reference. Speakers can speak for up to 5 minutes, with no more than two speakers on behalf of one organisation.

 None advised

DEPUTATIONS Deputations enable a person, group or organisation to speak to the meeting on matters contained on the agenda. An individual speaker can speak for up to 10 minutes. Where there are multiple speakers for one organisation, a total time limit of 15 minutes, for the entire deputation, applies.

 None advised

4 Te Huinga Taumatua agenda (30 November 2017) - Previous Minutes

PREVIOUS COMMITTEE MINUTES Recommendation That the minutes of the Te Huinga Taumatua Committee (26 October 2017), and the proceedings of the said meeting, as previously circulated, be taken as read and confirmed as a true and correct record.

END

5 Te Huinga Taumatua agenda (30 November 2017) - Table of Contents

REPORTS

ITEMS FOR DECISION BY COMMITTEE

1 Road Naming

2 Maori Contribution to Decision Making

3 Raa Maumahara report

ITEMS FOR RECOMMENDATION TO COUNCIL

4 SNA Update

END

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Item for Decision

NAMING OF ROADS AND RIGHTS OF WAY

MATTER The matter for consideration by the Council is the naming of roads and rights of way as a result of subdivision development.

RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report the following names be approved and the Chief Operating Officer allocate street numbers where appropriate to the properties fronting these streets and rights of way: a) Roads i) Kararaina Close ii) Customhouse Street

b) Rights of Way i) MacKillop Way ii) Harkness Rice Way

COMMUNITY BOARD RECOMMENDATION The Kaitake Community Board endorsed the officer’s recommendation.

COMPLIANCE

Significance This matter is assessed as being of some importance This report identifies and assesses the following reasonably practicable options for addressing the matter:

1. Approve the recommended names Options 2. Recommend alternative names for one or more of the roads or rights of way.

The persons who are affected by or have an interest in the Affected persons naming of roads and rights of way are identified in the Road Naming Policy.

Recommendation This report recommends option 1 for addressing the matter.

No No

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Item for Decision

COMPLIANCE

Significant Policy and Plan No Inconsistencies

EXECUTIVE SUMMARY The report proposes names for roads and rights of way (ROW) created as a result of recent subdivisions. The proposed names have been identified having regard to the criteria and process outlined in Policy 11-002 Policy on Naming and Renaming of Roads, Private Roads and Rights of Way and relevant legislation and NZ standards.

BACKGROUND Legislation

1.1 Council’s general powers in relation to roads, including road naming, are set out in Section 319 of the Local Government Act 1974. Section 319(j) provides the power “to name and to alter the name of any road and to place on any building or erection on or abutting on any road a plate bearing the name of the road.”

The Act does not specify any process to be followed in identifying and allocating road names and no consultation with, or input from, any party is required.

1.2 Section 319A provides that where the Council names a road for the first time, or alters the name of a road, the Council must as soon as practicable send a copy of the resolution to Land Information New Zealand (LINZ).

1.3 Section 319B relates to the allocation of property numbers and provides that “for electoral, postal and other purposes” the Council may allocate street numbers and requires the Council to advise LINZ of the numbers it has allocated. Where a property number is unacceptable such as where it does not comply with the ‘Addressing Standard’, LINZ may require the Council to change the number.

1.4 LINZ then validates the road name and property numbers and updates the official national record.

LINZ makes the official address information that it holds available in several forms. Data resellers, in particular, take this data and tailor it for end-users such as the emergency services, businesses, local government and central government agencies.

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Item for Decision

Council Policy While the legislation does not specify a process for road naming, the Council has adopted its own policy in this regard (Policy 11-002, Policy on Naming and Renaming of Roads, Private Roads and Rights of way).

A copy of this policy is appended to this report (Appendix A).

The policy distinguishes between the naming of public roads (to be vested in Council) and the naming of private roads and rights of way (private ways). Public roads are required to be named under the Local Government Act 1974 and the policy is principally directed towards the process of naming such public roads.

However, the Council has no legal obligation to name or rename a private road or right-of way. The policy sets out a much more simplified process for the naming of these. In particular the policy provides that private roads and rights of way (ROWs) with more than five addresses may be named or renamed at the request of the owners of the private road or ROW. The Council will only receive proposals for names from the owner of the private road or ROW. The policy also notes that LINZ may require a private road or ROW to be named or renamed to meet the addressing requirements of the relevant NZ standard (AS/NZS 4819:2011).

In addition, ‘The Rural and Urban Addressing Standard’ (AS/NZS4819:2011), requires the naming for all roads including private roads and rights of way with more than six addressable sites.

RECOMMENDED ROAD NAMES Kararaina Close Kararaina Close is proposed for a new cul-de-sac off Honeyfield Place. Kararaina is the Maori name for Caroline (Honeyfield nee Barrett) who was the original owner of the property. The name has been put forward to the developer by Julie Johns. She is a direct descendant of Caroline. The name has been endorsed by the developer and Ngāti Te Whiti hapū.

The other names in this development are reflective of the local history of the area and include Honeyfield Drive, Settlers Close, Megaw Close, Ōngarui Close and Margaret Elizabeth Close.

Customhouse Street This is the name of a new street off Wills Road which runs parallel to Devon Road. The subdivision is being undertaken by Central Properties Limited in stages and so far has included Roka Street and Papawhero Drive.

The history relating to this area includes:  During the early historic era, the closest Maori site to Te Oropūīriri in the direction of Waitara was Rāwiri’s Reserve called Hawetāone, or Halftown, as it was midway between New Plymouth and Waitara.

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Item for Decision

 Hawetāone was where Rāwiri lived in a house before his death and it was usually described in the newspaper as a kāinga, until after 1858/59 when the location was fortified and was then called a pā. The Reserve was located on what is now the northern corner of Wills Road and Devon Road.

 The subdivision is within the old native reserve of Hawetāone, which Rāwiri Waiaua was an owner. It is also the place that the mere pounamu Whakaae- whenua of Rāwiri Waiaua was concealed on the property of William Hulke.

Original Correspondence.

To the Editor of the Taranaki herald. Sir, — The Maories have established at the Half Town a sort of Frontier Custom House, no European being allowed to pass without an effort to search him. The more effectually to cut off all intercourse with Ihaia they commenced on Tuesday last to throw a fence across the road which was completed on the following morning — it is strictly confined to the Bell Block boundary line. The circumstance most worthy of record, and which the settlers should bear in mind, occurred on Monday evening last, when the Natives made seizure of 500 lbs. of Flour upon the road between my house and the Chapel. They received information, by some means, that it was supplied for the Ikamoana and it has afforded them many substantial meals at the Half Town.

Puketapu hapū have put this name forward and the name is supported by the developer.

RECOMMENDED RIGHT OF WAY NAMES MacKillop Way This development is an infill subdivision off a right of way on Brooklands Road and nearby St Pius X School. The developer has advised that the St Pius X School Community would be very happy if the new Lane on Brooklands Road was called ‘MacKillop Lane.’

St Pius X is one of many schools in Australasia that were founded by an order of Catholic Sisters called the Josephites. Sister Mary MacKillop founded the order. The school at Brooklands Road is nearly 60 years old and even though there are currently no sisters teaching at the school, Mary MacKillop is still very much an influence in the school. One of the classrooms is permanently named after her and the culture of the school has her teachings and thoughts permeated through it. The school motto which is “never see a need without doing something about it” is from her teachings. Further Sister Mary MacKillop is so respected that she was proclaimed a saint in recent years. She has had a huge influence on catholic schools throughout New Zealand and Australia and will continue to do so.

Harkness Rice Way This development is at 437 Plymouth Road in Ōakura serving a 10-lot subdivision.

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Item for Decision

The name Harkness Rice Way has been identified by officers as an appropriate name for this access.

Private Harkness Henry Rice (Clerk) was killed in action on 12 October 1917. He was the husband of Emily who lived in Tātaraimaka. His father J.H. Rice was from Ōakura. 2017 will mark 100 years since his death as he was killed at the Battle of Passchendaele and he is buried at Tyne Cot Cemetery near Zonnebeke (very near to the battle and where the centenary commemorations have recently taken place).

The developer did not wish to put forward a name for this subdivision but has advised their support for this proposed name.

Through enquiry at Puke Ariki Research Centre, Harkness Henry Rice’s great nephew has been notified of the naming. His great nephew, Philip Evans has advised that the family is delighted and proud that his great uncles name has been put forward.

SIGNIFICANCE AND ENGAGEMENT In accordance with the Council's Significance and Engagement policy, this matter has been assessed as being of some importance because this matter has no financial cost to the community or the Council. Furthermore it does not affect the council’s ability to meet its statutory purpose now and in the future.

OPTION 1 Approve the Recommended Names This option allows road names and house numbers to be allocated within required timeframes and meet legislative requirements. Approving the names of the roads and rights of way meets the requirements by Land Information New Zealand. This option also aligns with council policies to allow affected parties to put forward names for roads and rights of way.

OPTION 2 Recommend alternative names for one or more of the roads or rights of way This option does not align with Council policies as the names have been put forward by affected parties and consultation has been carried which has been supportive of the proposed names.

Recommended Option This report recommends option 1 for addressing the matter.

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Item for Decision

APPENDICES Appendix A Policy 11-002, Policy on Naming and Renaming of Roads, Private Roads and Rights of way

Appendix B Maps

Report Details Prepared By: Rowan Williams – Planning Lead Team: Consents Approved By: Katrina Brunton Customer and Regulatory Solutions Manager Ward/Community: District Wide Date: 31/10/2017 File Reference: ECM 7565792

------End of Report ------

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P11-002 POLICY ON NAMING AND RENAMING OF ROADS, PRIVATE ROADS AND RIGHTS-OF-WAY

POLICY PURPOSE

This policy clarifies how roads are named and renamed in New Plymouth District to enable transparent decision-making and management of this process.

The policy also explains how private roads and rights-of-way (private ways) may be named or renamed in the district.

POLICY STATEMENTS

The following statements provide information and guide decision-making on the naming and renaming of roads in New Plymouth District.

Legislative authority and obligations

1. Section 319 (j) of the Local Government Act 1974 provides the Council the authority in respect of roads to ‘name and to alter the name of any road and to place on any building or erection on or abutting on any road a plate bearing the name of the road’. The Council’s position on road naming

2. Road names can promote a sense of place connection for residents of a road, mana whenua and the local community. The Council acknowledges this connection and understands the importance of choosing the appropriate road name in maintaining and enhancing this relationship. Through this policy, the Council aims to ensure that road naming and renaming is an inclusive process where all affected parties have the opportunity to participate in the naming process. Reasons for naming and renaming

3. Roads are usually required to be named at the time they are created which is usually following the granting of a subdivision consent with roads being formed as part of the subdivision. 4. Roads may be required to be renamed for various reasons including the following:

 Change to road layout/road system (e.g. realignment of road).

 Misspelling of existing name.

 Inappropriate allocation of existing name. Principles for naming and renaming of roads

5. The following principles apply to the naming and renaming of roads:

 Road names should reflect either the historical, social, cultural, economic or environmental identity of the local area and its community.

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 Interested and affected parties will be notified of the road naming or renaming.

 Affected parties will have an opportunity to propose a name for consideration.

Process for naming and renaming of roads Statements 6 to 11 detail the process for naming and renaming of roads.

6. Identifying and notifying interested and affected parties Once a road requires naming or renaming the Council will identify and notify affected and interested parties.

 Interested parties will be informed of the requirement to name or rename the road and may include; local residents societies, social groups, clubs and organisations, property owners of neighbouring areas, or any other person(s) who are not directly affected by the naming or renaming of the road as determined by the Council. This may be done through public notification in a local community newspaper.

 Affected parties will be informed of the requirement to name or rename the road and will be provided with an opportunity to propose a name for the road. Affected parties include the following:

- Naming of a new road; the developer, iwi and hapū, any property owners or occupiers whose property address will require to be changed as a consequence of the naming of the road.

- Renaming of a road; any property owners or occupiers whose property address will require to be changed as a consequence of the renaming of the road, iwi and hapū.

7. Proposing names As part of the consultation process, affected parties will receive a road name form to complete if they wish to propose a name for the road.

The Council will only accept a proposed road name on a completed road name form.

Any proposed name will be required to be accompanied by information supporting the name and explaining how it meets the assessment criteria.

A proposed name may or may not be accompanied by a road type but every finalised road name is required to include a road type. Road types should convey the function and characteristics of the road and are required to be selected from the list of road types as detailed in AS/NZS 4819:2011. If the proposed name is not accompanied by a road type or the Council determines that a proposed road type is not appropriate for the road then the Council may determine an appropriate road type in accordance with the requirements of AS/NZS 4819:2011.

The Council may reject any road name form that is not completed in full, or if the information in the form is not of sufficient detail to enable accurate assessment of the name.

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The Council encourages affected parties to consult with each other and work together to propose a road name. The popularity of a proposed road name is a significant factor in determining whether a name is reported to the delegated authority for final selection of the road name.

8. Guidance when choosing Māori names When individuals, as opposed to iwi/hapū, are proposing a name care should be taken with tūpuna or ancestral names as these do not belong to any one person and may cause offence to other descendants of that tūpuna. Endorsement by the hapū or iwi of the area should accompany any proposed tūpuna name.

Māori names associated with the whenua (land), tribal rohe, geographical place or site, historical event, object, or spiritual or cultural connections are preferred. Endorsement by associated hapū or iwi of the area should accompany any proposed name.

9. Assessing proposed road names The Council will assess proposed names from affected parties against the following criteria.

Names are required to:

 Reflect either the historical, social, cultural, economic or environmental identity of the local area and/or its community.

 Meet the guidance for choosing Māori names, if applicable.

 Be supported with sufficient and correct information including explanation and context of the name.

 Be proposed on a completed road name form.

 Not be likely to give offence or be inappropriate to use.

 Not be named after a living person.

 Not duplicate or be similar in spelling or sound to an existing road name in the district.

 Not be named after the places or localities found along or at the ends of the road.

 Be shorter in length, rather than longer, especially where the road itself is short. A maximum of 15 letters (excluding the road type) is a suitable guideline.

 Be spelt correctly.

 Not contain abbreviations, initials or acronyms except for ‘St’ that can be used for ‘Saint’.

 Not use the word ‘The’ as the sole name element (e.g. The Avenue).

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 Not include a preposition (e.g. Avenue of the Allies).

 Not contain possessive apostrophes (e.g. St Georges Terrace, not St George’s Terrace). Apostrophes forming part of an eponymous name may be included (e.g. O’Connor Road).

 Not contain a full stop.

 Contain only characters from the standard alphabet and macrons.

 Not contain hyphens.

 Not contain Arabic or Roman numerals. Numbers should be written in full.

 Not contain qualifying terminology, a cardinal indicator, or a similar prefix (e.g. Upper, New, North, South) unless the road name is derived from a name which includes it.

 Not contain a directional or similar device as a suffix to uniquely define road extremities (e.g. White Road East and White Road West). Any name that does not favourably meet these criteria will not normally be accepted.

10. Reporting proposed road names Irrespective of the number of proposed names that meet the assessment criteria there is a maximum of four proposed names that will be made available for final selection by the delegated authority. The four proposed names will be determined by the following process:

 Iwi/hapū proposed names- The Council recognises tangata whenua relationship with the land as well as the collaborative approach taken by iwi and hapū when proposing a road name. Consequently, if a name or names are proposed by iwi or hapū then at least one of these names will be reported to the delegated authority for final selection of the road name. This will not be subject to the process detailed in the following bullet points.

 Four or less names are proposed- if there are four or less proposed names then all these names will be reported to the delegated authority for final selection of the road name. This will include at least one proposed name from iwi or hapū if available.

 Five or more names are proposed- if there are five or more proposed names then the four most popular names will be reported to the delegated authority for final selection of the road name. Name popularity is determined by the number of individual proposals received for a name. If the four most popular names cannot be determined then the Council will randomly select four names to be reported to the delegated authority for final determination of the road name. At least one proposed name from iwi or hapū will be selected (if available) irrespective of popularity or random selection.

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11. Final decision The delegated authority will receive a report with a maximum of four names per road including a recommended name for the road. The delegated authority will choose the name of the road.

All affected and interested parties will be informed of the new road name.

Naming and renaming of private roads and rights-of-way (private ways)

12. The Council has no legal obligation to name or rename a private road or right-of-way. 13. Private roads and rights-of-way with more than five address sites may be named or renamed at the request of the owner(s) of the private road or right-of-way. 14. The Council will only receive proposals for names from the owner of the private road or right-of-way. A maximum of two names per private road or right-of-way may be proposed. 15. For a name to be considered the owner(s) is required to obtain written consent from the following affected parties:

 Private road; any property owners or occupiers whose property address will require to be changed as a consequence of the naming or renaming of the road.

 Right-of-way; any property owners or occupiers whose property address will require to be changed as a consequence of the naming or renaming of the right-of-way, any persons who own or have a right of use over the right-of- way. Names have to meet the assessment criteria as detailed in Statement 9 of this policy.

16. The delegated authority will receive a report with all the proposed names that meet the assessment criteria including a recommended name for the road. The delegated authority will choose the name of the road. 17. Land Information New Zealand may require a private road or right-of-way to be named or renamed to meet the addressing requirements of AS/NZS 4819:2011. In such situations, the process detailed above will be followed as much as reasonably practical to determine the road name. Implementation of a new name

Statements 18to 22 detail the implementation requirements and responsibilities once a new name is chosen.

18. Statutory notifications To meet the requirements of Section 319A of the Local Government Act 1974, Council staff will as soon as is practicable send a copy of the resolution to name or rename a road to the Registrar-General of Land and the Surveyor-General.

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19. Assistance to affected parties The Council may provide non-financial assistance to affected parties of a road, a private road or right-of-way that has been named or renamed. The assistance may include informing other statutory bodies of the change of address e.g. electoral role, New Zealand Post, Land Information New Zealand.

20. Costs Any costs incurred by an affected party as a result of the naming and renaming of a road, a private road or right-of-way will be the responsibility of the affected party. Costs may include the physical renumbering of properties and replacement of business and commercial stationery.

21. Allocation of numbers Council staff, in accordance with Section 319B of the Local Government Act 1974, will allocate numbers to affected properties of a road, a private road or right-of-way that has been named or renamed.

22. Physical works - road name signs Section 319 (j) of the Local Government Act 1974 provides the Council with the authority to install road name signs showing the new name of the road.

To be in line with the New Plymouth District Plan Financial Contributions Policy, for roads formed as part of a subdivision any road name sign will be installed at the cost of the developer. The maintenance of the road signs will transfer to the Council if/when the road is vested with the Council.

For the renaming of Council owned and maintained roads, the Council will cover the costs to install and maintain the new signs.

For private roads and rights-of-ways, the installation and maintenance of the road name sign is at the cost and responsibility of the owner.

The Council will determine the physical location of all road name signs on roads, private roads and rights-of-way.

All signs have to be installed by a Council approved contractor.

POLICY CONTACT The policy holder is the Corporate Strategy and Policy Team within the Planning and Policy Group.

POLICY REVIEW This policy shall be reviewed three yearly from the date the policy is adopted.

Reviewed three yearly (next review 2016).

NOTES P06-006 Naming and Renaming of Roads and Rights-Of-Way revoked 24 May 2011 Amended Council Meeting 10 September 2013 (see DM1452435)

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APPENDIX 1

ROADS

• Customhouse Street • Kararaina Close

RIGHT OF WAY

• Mackillop Way • Harkness Rice Way

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Item for Decision

LONG-TERM PLAN 2018-2028: MĀORI CONTRIBUTION TO DECISION-MAKING

PURPOSE This report provides assurances that the Māori Contribution to Decision-making section drafted for the Long-Term Plan 2018-2028:  Is aligned to the new vision and community outcomes adopted by the Council on 10 October 2017; and  Consolidates and builds on current Council initiatives, which support the theme of Māori contribution to decision-making.

RECOMMENDATION That, having considered all matters raised in the report, the report be noted.

SIGNIFICANCE AND ENGAGEMENT This report is provided for information purposes only, and has been assessed as being of some importance.

DISCUSSION The draft Long-Term Plan 2018-2028 section on Maori Contribution to Decision- making is attached as Appendix 1. In late December, the Council is expected to adopt this information, along with other material, as part of the supporting information in relation to the Long-Term Plan 2018-2028 and consultation document.

Key points to note regarding the draft are: a) Anecdotally, the initiatives and activities identified in the draft contribute to opportunities, and/or develop Māori capability, to participate in Council decision-making as per section 81 of the Local Government Act 2002; b) Similarly, an alignment has been to determine how well the initiatives are contributing to the new community, have been aligned against each of the new community outcomes, they are likely to be contributing to more than one; c) Drafting the section has identified a gap in that, other than performance milestones, there is no means of evaluating the extent to which investments are contributing to either Māori participation in Council decision-making or the new community outcomes;

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Item for Decision d) In response, it is proposed that an approach be developed, which will enable the Council to assess the extent to which its investments are contributing towards the achievement of legislative obligations and community outcomes (Appendix 2, page 2 refers). This would support a more transparent and robust approach to Council investment decisions in the future; and e) Moving forward, the draft section proposes broad next steps for respective initiatives, which are detailed in the table attached to this paper as Appendix 2.

FINANCIAL AND RESOURCING IMPLICATIONS Resources will be addressed through baseline operational funding under the Long- Term Plan and Annual Plan.

IMPLICATIONS ASSESSMENT This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002. Specifically:  Council staff have delegated authority for any decisions made;  Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;  Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan;  Any decisions made are consistent with the Council's plans and policies; and  No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.

APPENDICES Appendix 1: Draft Māori Contribution to Decision-making Appendix 2: Draft Māori Contribution to Decision-making (showing markups) Appendix 3: Summary of initiatives and next steps.

Report Details Prepared By: David More (Kaitohutohu) Team: Iwi Liaison Approved By: Liam Hodgetts (Group Manager Strategy) Ward/Community: District Wide Date: 31 October 2017 File Reference: ECM 7565744

------End of Report ------

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APPENDIX 1

Māori Contribution to Decision-making

Section 81 of the Local Government Act, 2002 requires the Council to provide opportunities for Māori to participate in Council decision-making. It also requires us to consider ways we can foster the development of Māori capacity to contribute to Council decision-making. This section explains how we support these requirements. Tangata Whenua The Council acknowledges the following six iwi as tangata whenua within the New Plymouth District: • Ngāti Maniapoto • Te Ātiawa • Ngāti Tama • Ngāti Maru • Ngāti Mutunga • Taranaki

Map 1: Ngā Rohe (tribal areas) of the six iwi within the New Plymouth District.

Within the six iwi, we also recognise a further eleven hapū/hapū groupings: • Manukorihi • Ngāti Te Whiti • Ngā Mahanga • Ngāti Tuparikino • Ngā Hapū o • Ngāti Tairi • Otaraua Poutama • Ngāti Rahiri • Pukerangiora • Ngāti Tawhirikura • Puketapu

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Strategic direction

In October 2017, the Council adopted the following strategic direction:

Building a lifestyle capital / He Whakatūtū Haupū Rawa Hei Āhua Noho Putting people first, caring for our place, and supporting a prosperous community.

The principles and outcome statements that support this strategic direction are detailed below:

We’re here to support our community and put them first. We’re people friendly, focused on excellent customer 1. He Tangata Aroha ki te tangata service and having real time conversations. People are our priority. Our place is a beautiful natural landscape and we want to Manaaki whenua, manaaki protect it for future generations. We value biodiversity and 2. Tiakina tangata, haere whakamua have a strong focus on sustainability. Our people love to be active and enjoy an outdoors lifestyle.

Awhi mai, awhi atu, We support a vibrant economy. We invest in resilient 3. infrastructure, amenities and services to support industry Āwhina tātou katoa and development. It’s easy to do business here.

Together with strong, open and transparent relationships, these guiding principles assist us to identify opportunities for Māori to participate in, and to foster the development of Māori capacity to contribute to decision-making. We already have a number of strategic and operational commitments that align with these principles in place:

He Tangata: Aroha ki te tangata Council staff working alongside tangata whenua To enhance effective engagement of Māori in decision-making, we have committed staff and other resources to support, advocate on behalf of, and guide the Council’s interactions with Māori. To further strengthen capacity, we intend to build the cultural competency of our staff. This includes building staff capability in basic te reo Māori (language) and tikanga (practices) and developing staff knowledge and understanding of Māori concepts, values, histories and experiences. It also includes enhancing staff confidence and skills in engaging with Māori to establish and manage effective relationships. Significance and Engagement Policy Our Significance and Engagement Policy sets out how we engage with tangata whenua on issues that are likely to affect them, or on issues where they have a clearly identified interest. As part of operations, we regularly engage with tangata whenua in areas such as the Long-Term Plan, the District Plan, the Coastal Strategy, the Annual Plan, roading, heritage, walkways, reserves, and regulatory and environmental management. We also have future plans to measure and monitor how well we are engaging with tangata whenua at both the strategic and operational levels.

Puke Ariki Kaumātua Committee Te Kaumātua Kaunihera o ngā Whare Taonga o Puke Ariki was established in 2004. Made up of kaumātua (elders) from around Taranaki, the committee advises Puke Ariki on issues regarding Māori, the taonga Māori collection, and tikanga. The Kaunihera meets monthly and is open to

27 Te Huinga Taumatua agenda (30 November 2017) - Decision - Maori Contribution to Decision Making 2.1

kaumātua from all of Taranaki. While providing expert cultural advice, exploring further relationships with iwi may identify opportunities to better align the Puke Ariki experience to their aspirations. Refresh Plan 2015 Puke Ariki’s mission statement is to inspire creativity and enrich lives by promoting the heritage of Taranaki and connecting local people and visitors to new ideas, and other cultures from around the world. The Puke Ariki Refresh Plan 2015 ensures that the museum’s acquisition, care, storage and display of its collections plan aligns to its mission statement. It also ensures Puke Ariki contributes to the Council’s Community Outcomes. Puke Ariki consults with the appropriate Māori community when making decisions regarding a particular taonga or group of taonga. As principle hub for the district’s heritage, arts and culture, Puke Ariki will continue to ensure Māori involvement in the management of its cultural collection.

Exhibitions Puke Ariki’s long-term gallery exhibition, Te Takapou Whāriki o Taranaki is a major project telling the story of iwi from around Mount Taranaki. As stories are developed, it will be important that the exhibition is refreshed, and that iwi have an opportunity to engage with Puke Ariki to ensure displays meet their needs. Tiakina: Manaaki whenua, manaaki tangata, haere whakamua Ngā Kaitiaki Every 10 years we review and prepare our District Plan. To assist with this process, and to ensure input from tangata whenua, we have established a working group, Ngā Kaitiaki. Made up of mandated iwi and hapū representatives, the role of this working group is to review the District Plan from a te ao Māori (Māori worldview) perspective. We also engage an independent planner to provide technical planning support. As a result of this collaboration we have incorporated, where relevant, a Māori perspective into the draft District Plan. Having developed the capacity of Ngā Kaitiaki to engage with Council planning processes, we intend to continue working with this group in implementing the District Plan. We will also work together to develop indicators to measure and monitor how well our initiatives are contributing to Māori participation in decision-making. Wāhi Tapu Review In 2007, the Council initiated a wāhi tapu and archaeological site review, establishing a Wāhi Tapu Reference Group made up of mandated iwi and hapū representatives. Since that time, this group has worked alongside Council staff to accurately identify and record wāhi tapu sites in the Council’s GIS database. In 2016/17, we initiated a District Plan change to correct the locations of wāhi tapu sites within the rohe of Ngāti Rahiri and add additional sites. We are currently finalising the identification of wāhi tapu sites in the rohe of Ngāti Mutunga, Otaraua, Manukorihi and Ngāti Te Whiti. This project, designed to improve our knowledge of cultural heritage sites, provides important information for resource consent planners. In 2017, the project won the Society of Local Government Managers (SOLGM) Award for Innovation in Policy and Regulatory Development. Ongoing work will include incorporating wāhi tapu sites into the draft District Plan, refining our internal GIS mapping systems and processes, and developing iwi and hapū capability in using and managing the wāhi tapu portal. Āwhina: Awhi mai, awhi atu, tātou katoa

28 Te Huinga Taumatua agenda (30 November 2017) - Decision - Maori Contribution to Decision Making 2.1

Te Huinga Taumatua Te Huinga Taumatua is a joint-committee made up of elected Council and iwi members, currently co- chaired by a representative from each group. The committee’s purpose is to provide strategic guidance and advice to the Council, and to receive submissions and other relevant reports on matters of importance to Māori. The Committee is also authorised to make decisions on certain matters, including Marae Development Grants and the naming or re-naming of roads and Council-administered reserves. We ensure the committee is well-serviced and well-resourced so it can make fully informed decisions. Moving forward, we will also ensure the committee is kept abreast of Council projects, initiatives and policies relating to Māori, and where relevant, provide comment. Airport Project We have engaged Puketapu Hapū to work with us and our contractors on the development of the new airport terminal. As part of the process, Puketapu has developed a cultural narrative which will inform elements of the terminal’s internal design. The Council has resourced the hapū to participate in this process. As part of establishing a Council-controlled organisation (CCO) to govern the airport facility, the Council established a new CCO Board of Directors, which has a representative from Te Ātiawa Iwi. Puketapu Hapū provided input into the iwi nomination process and was given responsibility for naming the new airport company–Te Papa Rererangi o Puketapu Limited. We intend to pursue further opportunities to collaborate with iwi and/or hapū on other regionally significant projects. Funding support We have recognised that Māori participation in the decision-making process is, in part, constrained by funding. This is particularly evident in relation to resource management issues, where access to expert scientific or legal advice is both costly and complex. As a result, we provide some funding to support tangata whenua engagement in resource management issues. We provide Marae Development Grants and a Built, Cultural and Natural Heritage Protection Fund to support iwi with marae insurance and maintenance. Our intention is to ensure these funds are well subscribed, are used for their intended purpose, and contribute to the aspirations of iwi and hapū. Treaty settlements To date within the New Plymouth District, Ngāti Tama, Ngāti Mutunga, Te Ātiawa, and Taranaki have settled their Treaty of Waitangi claims with the Crown. In 2017, Ngāti Maru signed Terms of Negotiation with the Crown, with an Agreement in Principle expected to follow late in late 2017 to early 2018. In 2017, Ngāti Maniapoto also signed an Agreement in Principle with the Crown. The area of interest extends south to the Waipingao Stream. Settlement of Treaty claims provides opportunities for the Council to support the meaningful participation of iwi in all aspects of community decision-making. The Iwi Liaison Team plays a key role in this regard and works closely with iwi and hapū to facilitate effective reciprocal working relationships. Statutory acknowledgements All settlement legislation includes Statutory Acknowledgements and Deeds of Recognition. A Statutory Acknowledgement formally acknowledges areas or sites where iwi have a special relationship. A Deed of Recognition is an agreement between an administering Crown entity and iwi/hapū, to ensure the latter has input into the management of an area or site.

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The Council is obliged to notify iwi and hapū on all resource management-related matters when Statutory Acknowledgements and Deeds of Recognition interests are identified. As part of District planning and resource consent processes, we are committed to ensuring such interests are identified as early as possible. This means any issues and opportunities identified can be worked through, preferably before applications are lodged. Memoranda of Understanding (MoUs) A Memoranda of Understanding (MoU) is a non-binding agreement that outlines the terms and details of an understanding between the Council and iwi or hapū. In June 2009, we signed a Memoranda of Understanding (MoU) with Te Rūnanga o Ngāti Mutunga. In 2017, we worked together to set the scope and identify the key deliverables and milestones of two key projects. We are in discussion with Ngāti Tawhirikura and Puketapu Hapū about respective MoUs, and will work with other iwi and hapū, that wish to explore similar arrangements. Iwi Participation Agreements A recent amendment to the Resource Management Act 1991 (RMA), gives iwi and hapū authorities the option to invite a regional or district council to form a Mana Whakahono a Rohe. A Mana Whakahono a Rohe provides a mechanism for councils and iwi reach agreement on the ways tangata whenua can participate in RMA decision-making and assist councils with their statutory obligations to tangata whenua under the RMA. Following a request from an iwi authority or hapū to form a Mana Whakahono a Rohe, a council must convene a hui or meeting with the iwi or hapū, and invite any other iwi, hapū or councils to discuss participation, process and timing of the negotiations. We are currently working with the other local authorities and eight mandated iwi organisations within the region to explore a collective approach to Mana Whakahono a Rohe. Parihaka Papakainga Trust For the past few years, the Crown has established a relationship with the Parihaka Papakainga Trust to discuss ways the Crown can support the revitalisation of Parihaka. In 2016, the Crown and the Trust signed a Compact of Trust, committing the Crown to support greater capacity and capability within Parihaka. The Crown has requested government agencies, the South Taranaki District Council, the New Plymouth District Council and the Taranaki Regional Council to identify how they will contribute to a relationship agreement with Parihaka. The New Plymouth District Council has identified a number of ways to support the people of Parihaka. This includes marae development, development planning and internships, and the facilities of Puke Ariki and the Govett-Brewster Art Gallery. In June 2017, the Crown, the Parihaka Papakainga Trust, the New Plymouth District Council and other local authorities signed Te Huanga ō Rongo. We look forward to working with Parihaka to progress the initiatives we have committed to.

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APPENDIX 1

Māori Contribution to Decision-making

Section 81 of the Local Government Act, 2002 (the “Act”) requires the Council to o: provide opportunities for MäoriMāori to participate in Council decision-making; andmaking. It also requires us to consider ways of fostering thewe can foster the development of Māori capacity to contribute to Council decision-making. This section explains the arrangements thehow Councilwe has in place, to support this these requirements. Tangata Whenua The Council acknowledges the following six iwi as tangata whenua within the New Plymouth District: • Ngäāti Maniapoto • Te ÄĀtiawa • Ngäāti Tama • Ngäāti Maru • Ngäāti Mutunga • Taranaki

Map 1: Ngā Rohe (tribal areas) of the six iwi within the New Plymouth District Council.

Between Within the six iwi, there are awe also recognise a further eleven recognised hapū/ / hapū groupings:: • Manukorihi • Ngäāti Te Whiti • Ngäā Mahanga • Ngäāti Tuparikino • Ngäā Hapüū • Ngäāti Tairi • Otaraua o Poutama • Ngäāti Rahiri • Pukerangiora • Ngäāti Tawhirikura • Puketapu

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Strategic direction In October 2017, the Council adopted the following statement was adopted by the Council to signal a new strategic direction:

Building a lifestyle capital / He Whakatūtū Haupū Rawa Hei Āhua Noho Putting people first, caring for our place, and supporting a prosperous community.

Supporting this direction are theThe following principles and accompanying outcome statementsstatements that support this strategic direction are detailed below:

Awhi mai, awhi atu, We support a vibrant economy. We invest in resilient 3. infrastructure, amenities and services, to support industry Āwhina tātou katoa and development. It’s easy to do business here.

The aboveTogether guiding principles, together with strong, open and transparent relationships with Māori, these guiding principles assist the Councilus to identify opportunities for in identifying opportunities and supporting capability-building for Māori to participate in inand contribute to decision- making, and to supportfoster the development of MāoriMāori capacity to do socontribute to decision- making. We already have a number of strategic and operational commitments that align with these principles in place:

He Tangata: Aroha ki te tangata

Council staff working alongside tangata whenua To enhance effective engagement of Mäori Māori in decision-making, we have committed staff and other resources have been committed to support, advocate on behalf of, and guide the Council’s interactions with MäoriMāori. To further strengthen capacity, the Councilwe intends to build the cultural competency of our staff cultural competencies, including: build. This includes building staff capability in basic te reo Māori (language) and tikanga (practices) capability and ; developing staff knowledge and understanding of MäoriMāori concepts, values, histories and experiences. It also includes ; and enhancing staffe confidence and skillsskills and confidence to in engaginge, with Māori to establish and managee effective relationships. with Māori. Significance and Engagement Policy The Council’sOur Significance and Engagement Policy sets out the Council’show we commitment to engage with tangata whenua on issues , whichthat are likely to affect them, or where on issues where they they have a clearly identified interest. As part of the Council’s operations, regularAs part of operations, we regularly engage with tangata whenua in areas engagement takes place in areas, including, but not restrictedsuch as to the

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following: Long-Term Plan,; the District Plan,; the Coastal Strategy,; the Annual Plan; regulatory and environmental management; roadingPlan, roading,; heritage, ; walkways; and, reserves, and regulatory and environmental management.s. A focus moving forward isWe also have future plans to measure and monitor how well the Council we is are engaging with tangata whenua at both the strategic and operational levels.s.

Puke Ariki Kaumäātua Committee Te Kaumäātua Kaunihera o ngäā Whare Taonga o Puke Ariki was established in 2004. Made up of of a group of kaumäātua (elders) from around Taranaki, the cCommittee advises Puke Ariki on issues regarding Mäāori, the taonga Mäāori collection, and tikanga. The Kaunihera meets monthly isand is open to all kaumäātua of from all of Taranaki. While providing expert cultural advice, exploring further relationships with iwi may identify opportunities to better align the Puke Ariki experience to their aspirations. and meets monthly.

Collections planRefresh Plan 2015 Puke Ariki’s mission statement is to inspire creativity and enrich lives by promoting the heritage of Taranaki and connecting local people and visitors to new ideas, and other cultures from around the world. The Puke Ariki Refresh Plan 2015 ensures that the museum’s acquisition, care, storage and display of its collections plan aligns to its mission statement. It also ensures Puke Ariki contributes to the Council’s Community Outcomes. As part of the Council’s Puke Arikiits collections plan, Puke Ariki will always endeavours to consults with the appropriate Mäāori community , when decisions making decisions regarding a particular taonga or group of taonga. As principle hub for the district’s heritage, arts and culture, Puke Ariki will continue to ensure Māori involvement in the management of its cultural collection.

need to be made.Exhibitions Puke Ariki’s l long-term gallery exhibition, Te called Takapou Whäāriki o Taranaki is a . A major and on-going on-going project, the exhibition telling tells the story of iwi from around Mount Taranaki. As stories are developed, it will be important that the exhibition is refreshed, and that iwi will have an opportunity to engage with the exhibition Puke Ariki to ensure the facilities meetsfacilitiesdisplays meet their needs. As principle hub for the district’s heritage, arts and culture, As the District’s principle hub for heritage, arts and culture, the CouncilPuke Ariki will also ensure will ensure Māori involvement in the are part of the Puke Ariki Museum Refresh Plan 2015.

Tiaki: na: Manaaki whenua, manaaki tangata, haere whakamua Ngäā Kaitiaki The Council isEvery 10 years we required to review and prepare a our District Plan. no later than every 10 years. To assist with this process, and to ensure input from tangata whenua, we have established aa working group, Ngā Kaitiaki. has been established. Made up of mandated iwi and hapū representatives, their the role of this working grouprole is to review the District Plan through from a te ao Māori (Māori worldview) lensperspective.

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The Council hasWe also engage also resourced an independent planner to provide technical planning support. The result of thisAs a result of this collaborative effortcollaboration has been the incorporation, where relevant, ofwe have incorporated, where relevant, a Māori perspective into the draft District Plan.. Having developed their the capacity of Ngā Kaitiaki to engage with Council planning processes, the Council intends to continuewe intend to continue working with Ngā Kaitiaki in: implementing the newwith this group in implementing the District Plan. We will also work together to develop : and developing indicators to measure and monitor how well Council our initiatives are contributing to both Māori participation in decision-making. Waaāhi Tapu Review In 2007, the Council initiated a waaāhi tapu and archaeological site review, establishing a . A Waaāhi Tapu Reference Group was established, and consisted ofmade up mandatedof mandated iwi and hapū representatives. Since that time, this group has worked. Since then, the working group alongside Council staff has been resourced to work alongside Council staff to accurately identify, then and record waaāhi tapu sites into in the Council’sthe Council’s GIS database. In 2016/17, the Council undertookwe initiated a District Plan a plan change process to correct the locations of waaāhi tapu sites within the rohe of Ngāti Rahiri and add additional sites. f, and add new waahi tapu sites within the rohe of Ngāti Rahiri. The Council is finalisingWe are currently finalising the identification of waaāhi tapu sites in the rohe of Ngāti Mutunga, Otaraua, Manukorihi and Ngāti Te Whiti. Providing This project, designed to improve our knowledge of cultural heritage sites, provides important information for resource consent planners. In 2017, the project won the Society of Local Government Managers (SOLGM) Award for Innovation in Policy and Regulatory Development. Ongoing work will include , further work moving forward will include: incorporating waaāhi tapu sites into the draft District Plan, ; refining our internalinternal GIS mapping systems and processeprocesses, s; and developing the capability of iwi and hapū capability in using and managing to use and manage the waaāhi tapu portal. Identify and record waahi tapu sites for cultural, district and resource planning purposes.

In recognition of this innovative project, in 2017, the project won the Society of Local Government Managers (SOLGM) Award for Innovation in Policy and Regulatory Development. Identify and record waahi tapu sites for cultural, district and resource planning purposes. Āwhina: Awhi mai, awhi atu, tātou katoa Te Huinga Taumatua Te Huinga Taumatua is is a joint-committee , made up of elected Council and iwi members, currently co-chaired by a representative from each group. . ItsThe committee’s purpose includesis to provide providing strategic guidance and advice to the Council, and to receive submissions submissions and other relevant reports on matters of importance to Māori. and other relevant reports as appropriate. It is currently co-chaired by a representative from Council and Iwi. Its purpose includes providing strategic guidance and advice to the Council, and receive submissions on matters of importance to Māori and other relevant reports as appropriate. The Committee also has the delegated authorityis also authorised to make decisions on certain matters, , including Marae Development Grants and the road naming or re-naming of roads and naming and re-naming, naming and re-naming of Council-administered reserves, and Marae Development Grants.. The CouncilWe intends to ensure that theensure the cCommittee is well-wellserviced and - resourcedwell-resourced and serviced to be able to makeso it can make fully informed decisions.

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Moving forward, we will also ensure the committee is kept abreast of Council projects, initiatives and policies relating to Māori, and where relevant, provide comment. Airport Project The Council andWe have engaged PuketapuPuketapu HHapū have beento work with us and our contractors on the working together on development of the the new airport terminal building. As part of the process, Puketapu has have developed a cultural narrative, which has informed which will inform theelements of the terminal’s internal design. design of the terminal. The hapū continues to work with Council and contractors with respect to internal design aspects of the building. The Council has resourced the hapū to participate in this process. As part of establishing a Council-controlled organisation (CCO) to govern the airport facility, the Council established a new CCO Board of Directors, which has a representative from Te Ātiawa Iwi. In addition, after the Council purchased the Crown’s share of the airport, it has established a Council- controlled organisation (CCO) to govern the facility. A board of directors has been appointed by the Council to control the CCO, and includes a representative from Te Ātiawa Iwi. Puketapu Hapū provided input into the process for nominating the iwi nomination to the boardprocess, and also chose the nameand was given responsibility for naming of thethe new airport company–, Te Papa Rererangi o Puketapu Limited. We intend to support pursue further opportunities to collaborate with iwi and/or hapū on the airportother regionally significant development projectsto add aAdding a unique cultural voice to an important regional facility,. the Council intends to support further opportunities to collaborate with iwi and/or hapū in the future. Funding support The CouncilWe recognisehave recogniseds that Mäāori participation in the decision-making process is, in part, constrained by funding. This is particularly evident with regards toevident in relation resourceto resource management issues, where access to expert scientific or legal advice is both costly and complex. As a result, the Council we provides some funding to support tangata whenua engagement engagement in resource management issues. Resources are also madeWe also provide a Marae Development Grants Policy and a Built, Cultural and Natural Heritage Protection Fund available to support iwi with marae insurance and maintenance. through a Marae Grants Policy and a Built, Cultural and Natural Heritage Protection Fund. The Council’s intention is: to ensure funding isOur intention is to ensure these funds wellisare well supportedsubscribed, that funds are ; used for itused for theirs intended purpose, that any fundingand ; and contributes to, or actually achieves the the aspirations of outcomes identified by applicantsiwi and hapū. Treaty settlements To date Within within the New Plymouth District,District, Ngäāti Tama, Ngäāti Mutunga, Te ÄĀtiawa, and Taranaki have settled their Treaty of Waitangi claims with the Crown. , and the respective settlement legislation enacted. In 20167, Ngäāti Maru and the Crown signed Terms of Negotiation with the Crown, with an Agreement in Principle expected to follow late in late 2017 to /early 2018. Also in 2017,In 2017 Ngāti, Ngāti Maniapoto also signed and the Crown signed an Agreement in Principle with the Crown.. The area of interest extends south to the Waipingao Stream. Settlement of Treaty claims provides opportunities to for the Council supportto support the meaningful participation of iwi in all aspects of community decision-making. The Iwi Liaison Team plays a key role in this regard and , and will workworks closely with iwi and hapū to facilitate effective reciprocal working relationships. Statutory acknowledgements

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All settlement legislation includes Statutory Acknowledgements and Deeds of Recognition. A Statutory Acknowledgement formally acknowledges The former acknowledges areas or sites where iwi have a special relationship. The latter is anA Deed of Recognition is an agreement between an administering Crown entity and iwi/hapū, to ensure the latter has input into the management of an area or site. The Council is obliged to notify iwi/ and hapū on all resource management-related matters , when Statutory Acknowledgements and Deeds of Recognition interests are identified. Council intends to ensure that as partAs part of District planning and resource consent systems and processes, we are committed to ensuring such interests are identified as early as possible. This means any issues and opportunities identified , can be worked through, preferably before applications are lodged. Memoranda of Understanding (MoUs) In June 2009, the Council signed an MoU with Te Runanga o Ngäti Mutunga.A Memoranda of Understanding (MoU) is a non-binding agreement that outlines the terms and details of an understanding between the Council and iwi or hapū, including agreed roles and responsibilities. In June 2009, we signed a Memoranda of Understanding (MoU) with Te Ruūnanga o Ngāti Mutunga. The Council is continuing to work with iwi and hapü to explore opportunities to develop individual memoranda of understanding. The objectives of an MoU is to set out the scope of the relationship, and principles of engagement between the iwi, hapü and the Council. ThisIn 2017 , year the Council and Ngāti Mutunga identified two key projects that both we worked together to set the scope and identify the key deliverables and milestones of two key projectsparties are currently setting the scope for, and identifying key deliverables and milestones. . We will continue to work with other iwi and hapū to explore opportunities for further memoranda of understanding. The Council is alsoWe are currently in discussion with Ngāti Tawhirikura and Puketapu Hapū around putting in placeregardingabout respective respective MoUs agreements, and will .We will continue to work with other iwi and hapū, that wish to to explore explore opportunities for further memoranda of understandingsimilar arrangements. s. Iwi Participation Agreements A recent amendment to the Resource Management Act 1991 (RMA), now gives iwi and hapū authorities an the option to invite a regional or district council to form a Mana Whakahono a Rohe. The purpose of aA Mana Whakahono a Rohe is to provides a mechanism for councils and iwi to come to agreement on:reach agreement on waysthe ways tangata whenua may can participate in RMA decision-making and assist ; and assist councils with their statutory obligations to tangata whenua under the RMA. Initiated by either an iwi authority or hapūFollowing a request from an iwi authority or hapū to form a Mana Whakahono a Rohe, a , a council must convene a hui or meeting with the requesting iwi or hapū, , and invite any other iwi, hapū or councils to discuss participationparticipation, , the process and timing of the negotiations. This Council is exploring aWe are currently working with the other local authorities and eight mandated iwi organisations within the region to explore a collective approach to Mana Whakahono a Rohe, including all local authorities and the eight mandated iwi organisations within the region. . TheAgreements will be developed development of these agreements will take place in 2017/18. Parihaka Papakainga Trust For the past few years, theThe Crown has been working withhas established a relationship with the Parihaka Papakainga Trust for the last few years into discuss establishing a relationship, and discussing ways in which the Crown can support the revitalisation of Parihaka. In 2016, the The

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Crown and the Trust signed a Compact of Trust, in 2016, which committedcommitting the Crown to finding ways to support the buildinggreater of capacity and capability within Parihaka.. The Crown has requested government agencies, the South Taranaki District Council, the New Plymouth District Council and the Taranaki Regional Council to identify how they will contribute to a relationship agreement with Parihaka. The Crown requested government agencies, and the local authorities of South Taranaki District Council, Taranaki Regional Council and New Plymouth District Council to identify how they would contribute to a relationship agreement with Parihaka. This CouncilThe New Plymouth District Council has identified a number of areas where itways to could support the people of Parihaka. This includesa, including marae development, development planning and internships, as and well as servicesthe servicesfacilities from of Puke Ariki and the Govett-Brewster Art Gallery. In June 2017, the Crown, the Parihaka Papakainga Trust, the New Plymouth District Council and other local authorities involved signed Te Huanga ō Rongo. WTe Huanga ō Rongo was signed between Crown parties, local authorities and Parihaka. This Council lookse look forward to working with Parihaka in progressingto progress the initiatives it haswe have committed to.

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APPENDIX 2

Draft Section: Māori Contributionng to Decision-making

Table 1: Key initiatives and proposed next steps

Principles Initiatives Description Proposed next steps Strengthen staff cultural competencies, including: a. capability in bBasic te reo Māori (language) and tikanga (practices) capability; To enhance effective engagement of Māori b. dDevelop knowledge and understanding of Council staff working alongside in decision-making, provide support, Mäori concepts, values, histories and tangata whenua advocate on behalf of, and guide the experiences; and Council’s interactions with Māori. c. eEnhance skills and confidence to engage with Māori ,to establish and manage effective relationships. with Māori. Sets out the Council’s commitment to Measure and monitor how well the Council is Significance and Engagement engage with tangata whenua on any issue, engaging with tangata whenua at both a strategic Policy likelyissue likely to affect them, or where He Tangata: and operational levels. 1. they have a clearly identified interest. Aroha ki te tangata Explore further relationships with iwi to identify opportunities to better align the Puke Ariki Kaumātua Advises Puke Ariki on issues regarding Mäori, experience to their aspirations.Support when Committee the taonga Mäori collection and tikanga. required, Puke Ariki as part ofwith its Museum Refresh Plan 2015. as required. Ensures that the museum’s acquisition, care, Puke Ariki: storage and display of its collections plan aligns to its mission statementIncludes Collections processes for ensuring consultation with the Continue to ensure Māori involvement in the PlanRefresh Plan appropriate Mäori Māori community , when management of its cultural collection. 2015 making decisions regarding a particular taonga or group of taonga. need to be made..

38 Te Huinga Taumatua agenda (30 November 2017) - Decision - Maori Contribution to Decision Making 2.3

Includes processes for ensuring iwi are Ensure the Te Takapou Whāriki o Taranaki engaged in the design, preparation and exhibition is refreshed, and that iwi have an Exhibitions running operation of a long-term exhibition opportunity to engage with Puke Ariki to ensure at Puke Ariki. displays meet their needs.

Principles Initiatives Description Proposed next steps Continue to work with Ngā Kaitiaki in:  iImplementing the new District Plan,; and  dDeveloping indicators to measure and Review the draft District Plan through from a monitor how well Council initiatives are Ngā Kaitiaki te ao Māori (Māori worldview) contributing to: lensperspective. - Māori contributionng to decision- Tiakina: making,; and Manaaki whenua, - new recently approvedthe Council’s 2. manaaki tangata, new strategic framework. haere whakamua  Incorporate waaāhi tapu sites into the draft District / E-Plan; Identify and record waaāhi tapu sites for  Enhance the use of internal GIS mapping and Waaāhi Tapu Review cultural, district and resource planning display systems and processes; and purposes.  Develop iwi and hapū capability to use and manage the waaāhi tapu portal, including up- dating information. Provides strategic guidance and advice to  Ensure the committee is kept abreast of Council projects, initiatives and policies Āwhina: the Council, and receives submissions and relating to Māori, and where relevant, provide 3. Awhi mai, awhi atu, Te Huinga Taumatua relevant reports on matters of importance to commentEnsure that the Committee is well- tātou katoa Māori. and other relevant reports as resourced and serviced to be able to make appropriate. fully informed decisions.

39 Te Huinga Taumatua agenda (30 November 2017) - Decision - Maori Contribution to Decision Making 2.3

A collaborative effort to develop a cultural  Support further opportunities in the future to narrative, develop governance processes, Airport Project collaborate with iwi and/or hapū on regionally and namnamee of the governance entity, Te significant projects. Rererangi o Puketapu Ltd. Ensure funding is: Support marae insurance and maintenance  wWell supportedsubscribed,; through the a Marae Grants Policy and Built,  uUsed for its intended purpose,; and Funding support Cultural and Natural Heritage Protection  cContributes to , or actually achieves in full Funds. the outcomes identified by applicantsthe aspirations of iwi and hapū.

Principles Initiatives Description Proposed next steps Identify opportunities to support the  Work closely with iwi and hapū to facilitate Treaty settlements meaningful participation of iwi in all aspects effective reciprocal working relationships. of Council’s community decision-making. Formal acknowledgements in Treaty  Ensure that as part of District planning and settlement legislation in Treaty settlement Statutory acknowledgements resource consent systems and processes, such legislation, of areas or sites iwi with which interests are identified as early as possible. iwi have a special relationship with. Āwhina: A non-binding agreement that outlines the Awhi mai, awhi atu, terms and details of an understanding  Where an interest is signalled, work with iwi tātou katoa (cont.) Memoranda of Understanding between the Council and iwi or hapū, and/or hapū in to developing MoUs. including roles and responsibilities. Provides a mechanism for councils and iwi to come to agreement on :  Explore a collective approach to responding Iwi participation agreements agree on ways tangata whenua can Ways to invitations from iwi and hapū to form a tangata whenua may participate in RMA Mana Whakahono a Rohe. decision-making ; and and a

40 Te Huinga Taumatua agenda (30 November 2017) - Decision - Maori Contribution to Decision Making 2.3

Assist councils with their statutory obligations to tangata whenua under the RMA.  Administers, maintains and develops  Work with the Trust to support Parihaka in : property on behalf of Parihaka marae development,; development and Parihaka Papakainga Trust beneficiaries; and planning internships,; and accessing Puke  Implements the Parihaka Papakainga Ariki and Govett-Brewster Art Gallery Masterplan. services.

41 Te Huinga Taumatua agenda (30 November 2017) - Decision - Raa Maumahara report

Item for Decision

NEW ZEALAND LAND WARS MEMORIAL

PURPOSE This report responds to a deputation given to the first meeting of Te Huinga Taumatua. The report provides some ideas for commemorating and educating the community about the New Zealand Land Wars including contributions to Raa Maumahara National Day of Commemoration.

RECOMMENDATION That, having considered all matters raised in the report, the Council note that:

• Te Huinga Taumatua will be involved in the planning and delivery of the Council’s contribution to next year’s Raa Maumahara National Day of Commemoration.

• Te Kohia Pā will be the focus point for further discussions between Council and iwi / hapū in developing an appropriate commemoration event in recognition of the New Zealand Land Wars.

• Under the Draft Long Term Plan 2018-2028, it is proposed that $50,000 be set aside in the 2018/19 financial year to develop a concept plan for the long term future of Te Kohia Pā.

SIGNIFICANCE AND ENGAGEMENT This report is provided for information purposes only, and has been assessed as being of some importance.

DISCUSSION At its inaugural meeting, Te Huinga Taumatua received a deputation from Mr Rex Ward proposing that the Council work with other partners to develop a memorial to the New Zealand Land Wars within the district. Mr Ward discussed the decision by the government to commemorate the New Zealand Land Wars on 28 October on an annual basis (Raa Maumahara National Day of Commemoration) and enquired how New Plymouth District Council would commemorate this event.

Mr Ward pointed out that there had been a sculpture of a soldier located on Pūkaka (Marsland Hill) but that this had been vandalised and removed. He also noted that the re-erection of a soldier today may cause friction in the community. He felt however that an appropriate symbol or sculpture should be considered to show how far we have come in relationships between Māori and Pākehā and as a symbol of peace and ongoing harmony within the community. Mr Ward did point out that perhaps Pūkaka / Marsland Hill was not the appropriate place to erect a monument given the limitations

42 Te Huinga Taumatua agenda (30 November 2017) - Decision - Raa Maumahara report

Item for Decision on sites with heritage status in the District Plan. However he felt meaningful discussion should occur with iwi and the wider community and recommended that this idea be pursued by Council.

The Government has formally recognised the need for a commemoration of the New Zealand Land Wars. Raa Maumahara National Day of Commemoration will be held on 28 October each year starting in 2017. Raa Maumahara is a sign of our maturity as a nation that we know our history – good and bad – according to the previous Māori Development Minister Hon Te Ururoa Flavell.

Central Government has provided $4 million, over 4 years, to support New Zealand Land Wars commemorations. The Te Riri o te Pakanga (Wars and Conflicts in New Zealand) Fund, administered by Te Puni Kōkiri, opened this year to support whānau, hapū and iwi to promote and deliver activities and events commemorating the New Zealand Wars.

Given the District’s history it is appropriate that there is a symbol of recognition of the Land Wars. Identification of appropriate recognition will require consultation with iwi/hapū and the wider community.

Commemorations 2017 Staff note that it is too late for Council to undertake any commemorations for 2017 because the date has already passed. Future commemorations will require careful planning. In addition, the New Plymouth District Council (Waitara Lands) Bill is still subject to ongoing discussion. The Bill relates to the causes of the First Taranaki War, and the Pekapeka Block. It is likely that this situation will have changed by 28 October 2018. Therefore, we propose to work towards that date for commemorations.

Going Forward The issue of what recognition of the Land Wars should be supported and where that should take place requires discussion with iwi and hapū. As Te Huinga Taumatua will be aware, NPDC is now the owner of the significant site of Te Kōhia Pā where the Taranaki Land Wars began and therefore any recognition must consider this site.

The main period of fighting for the New Zealand Land Wars began at Waitara. On 17 March 1860 British troops fired upon Te Kohia Pā following resistance over the Crown’s attempted purchase of the Pekapeka Block (modern day Waitara west). This escalated into the First Taranaki Land War, which then spread across the country, before returning to Taranaki in 1863. Almost all of the Taranaki lands were confiscated from the various iwi and hapū in 1865.

Over the last five years staff at NPDC have provided staff support to tangata whenua to undertake commemorations surrounding 17 March which is the day the first shots of the Taranaki Land Wars were fired. In previous years these commemorations have taken place on the Council reserve located on Tate Rd as the closest public land to Te Kohia Pā that was available to use. This year, 2017, was the first year where tangata whenua and the Council could commemorate the day at Te Kohia Pā itself.

43 Te Huinga Taumatua agenda (30 November 2017) - Decision - Raa Maumahara report

Item for Decision

These commemorations are organised by tangata whenua. Council staff will continue to provide a support role.

The 28 October however is a day where Council, in partnership with tangata whenua, could take a more active role in commemorations aimed at educating the wider community about the history of this area as identified in Mr Ward’s deputation.

Update on Te Kohia Pā In 2016 New Plymouth District Council purchased the site of Te Kohia Pā on the open market for $715,000.

Council staff, working with mana whenua hapū, have obtained a specialist geomagnetic survey of the site from Archaeology Solutions Ltd.1 The report has confirmed the location of the pā on the property (to the south-west of the house), as well as discovering an earlier kāinga (village) on the property (surrounding the house and likely extending into the neighbouring property). The survey also indicates large areas of metal, consistent with artillery fire.

This represents a significant milestone in confirming the location of an important mark in New Zealand’s history.

Kāinga site

Pā site

1 A geomagnetic survey is a non-intrusive technique to locate sites. Other than an archaeological dig, it is considered the best way to confirm a site’s location.

44 Te Huinga Taumatua agenda (30 November 2017) - Decision - Raa Maumahara report

Item for Decision

At present, future consideration of the site is being discussed with Manukorihi and Otaraua hapū in the context of the New Plymouth District Council (Waitara Lands) Bill. That Bill will, if enacted and among other things, enable a co-governance board to fund activities to benefit the Waitara community. This would include providing the community with “a greater understanding of the role of Waitara in the New Zealand land wars” (clause 34(3)(g) refers).

The next step is for the Council to work with the Manukorihi, Otaraua and other interested hapū of Te Ātiawa, Te Kotahitanga o Te Ātiawa Trust and other regional iwi affected by the Land Wars on how best to use the site for commemoration and education activities. As the location is a significant wāhi tapu site, it requires close and careful collaboration to ensure that the mana and history of the site is not compromised in any way.

Council staff will shortly begin developing a work programme, led jointly by Puke Ariki and the Iwi Liaison Team, to engage with mana whenua. The intention is to work closely to develop an agreed concept plan for the site, including exploring co- governance or joint venture arrangements. It is proposed that $50,000 be made available in 2018/19 through the Long-Term Plan 2018-28 to assist all partners to develop a concept plan.

The site will be leased out until mana whenua and the Council have jointly developed a commemoration/education proposal. The current lessee of the house, and any future lessee, is expected to work with iwi and hapū to enable appropriate commemorations of the events of 17 March 1860 each year.

FINANCIAL AND RESOURCING IMPLICATIONS Any costs for the Council will be taken within approved budgets. It may be possible to apply for external funding such as the Raa Maumahara funding that has been provided by central government. Any plans for Te Kohia Pā will likely involve funding considerations, and it is proposed that $50,000 be set aside in the Long-Term Plan 2018-28 for the 2018/19 financial year to assist concept plan development.

45 Te Huinga Taumatua agenda (30 November 2017) - Decision - Raa Maumahara report

Item for Decision

 Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan;  Any decisions made are consistent with the Council's plans and policies; and  No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.

Report Details Prepared By: Aroha Chamberlain (Iwi Liaison Lead) Team: Strategy Group Approved By: Liam Hodgetts (Group Manager Strategy) Ward/Community: District-wide Date: 31 October 2017 File Reference: ECM 7551767

------End of Report ------

46 Te Huinga Taumatua agenda (30 November 2017) - Recommendation - SNA Update

Item for Recommendation 4 SIGNIFICANT NATURAL AREAS (SNAS) UPDATE REPORT

PURPOSE The purpose of this report is to provide an update on the progress on identification, field checking and protection of Significant Natural Areas (SNAs) in the district. The last update report was provided in April 2017.

RECOMMENDATION That, having considered all matters raised in the report, the report be noted.

COMMUNITY BOARD RECOMMENDATIONS The Kaitake, Inglewood, Clifton and Waitara Community Boards endorsed the officer’s recommendation.

SIGNIFICANCE AND ENGAGEMENT This report is provided for information purposes only, and has been assessed as being of some importance.

DISCUSSION The Council has a legal obligation to protect native bush in the District. Farmers and lifestyle block owners are doing a great job caring for the remaining native bush. Through the review of the District Plan, the Council will strike a balance between protecting livelihoods and looking after native bush.

The Council was taken to the Environment Court in 2005 and then again in 2015 about the level of protection for native bush provided in the District Plan. The current district plan identifies 32 SNAs and there are rules which require a resource consent to clear vegetation in those identified areas. Through a desktop exercise carried out from 2007 to 2012 an additional 361 Likely Significant Natural Areas (LSNAs), which cover approximately 1,600 properties throughout the district, were identified. Since late 2016 Council staff have been working with landowners and undertaking field checks when requested.

Landowner field checks The Council introduced an online viewer, on the Council website, at the start of the process, allowing for landowners to view their properties and their surrounds www.newplymouthnz.com/SNA. In addition to this 632 letters, including maps and a factsheet, have been sent to all rural landowners with a LSNA identified on their property. All landowners were offered a free ecological assessment. Letters were sent out in batches via community board areas

47 Te Huinga Taumatua agenda (30 November 2017) - Recommendation - SNA Update

Item for Recommendation 4 All landowners were also invited to attend an Open Day, held in their area, to discuss their property one-on-one with Council staff and the Council’s contract ecologist. QEII National Trust and Federated Farmers representatives and Community Board members also attended. The Open Days were well received, and allowed for landowners to have open discussions about their concerns. Council staff also gained significant insight into understanding individual landowner concerns about having a LSNA identified on their property.

Up-take and outcome of field checks 159 landowners (approximately 25% of all landowners) have taken up the offer for the free field check. This involves 197 properties. Approximately 35% of the 361 sites have been field checked. The objective of the field check was to determine whether vegetation on the property meets the criteria for being a significant natural area as set out in the District Plan. This process also provided an opportunity to discuss particular landowner concerns regarding the boundaries of the site.

186 field check assessments have now been completed by the contract ecologists and letters have been sent to landowners advising them of three possible outcomes.

 19 LSNA were found not be significant and theses sites has been deleted from the Council data.

 155 LSNA sites have been amended, as parts of the LSNA were found not be significant and areas of exotic trees and pasture have been removed. In this case landowners received an amended map of their confirmed LSNA.

 12 LSNA sites remained unchanged.

The final 11 field checks for rural properties will be carried out in mid-November. These field checks have been delayed due to the wet weather which impacted access to some areas.

Flyers were sent out to landowners who had been sent their assessments inviting them to further Open Days on the 1 August and 25 August. The further Open Days enabled discussion on the results of assessments with Council staff and the ecologist who undertook the assessment. In a few cases the ecologists revisited the properties to address particular landowner concerns.

In summary the field checks showed that the desk top model used to identify LSNA sites in rural areas is reliable. Amendments were mostly minor in nature. Only 19 sites were shown not be significant. This gives confidence that the remaining SNAs are appropriate for inclusion in the District Plan where they will be a trigger for considering the need for resource consent. Table One summarises the outcomes of the process by community board area.

48 Te Huinga Taumatua agenda (30 November 2017) - Recommendation - SNA Update

Item for Recommendation 4 Table One: SNA outcomes by Community Board area

Clifton Inglewood Kaitake Waitara Community Community Community Community Board Area Board Area Board Board Area Letters sent 30 Nov 2016 - 24th Feb 2017 - 17th May –149 14th July 20 264 letters sent 199 letters letters letters Open Day 19th Dec 2016 - 8th March - 38 30th May –40 11th and 25th and 50 attended attended open attended open August - 50 attendance open day day day attended both these open days which were open to all LSNA landowners Field Check 107 field check 56 field check 22 field check 1 field check assessments assessment assessments assessments assessment complete: complete complete. complete  9 LSNA  9 LSNA have  21 LSNA  1 LSNA have been been amended has been removed, removed,  1 LSNA has amended  92 LSNA  41 LSNA been amended amended and removed. and  6 LSNA have  6 LSNA no change have no change

Other areas of indigenous vegetation Due to the sensitivity of vegetation types and difficulty identifying coastal species LSNA will not be specifically listed on the coastal margin. However, all vegetation within the coastal overlay area of the District Plan will be controlled through rules relating to vegetation clearance and earthworks. Further consultation will occur with coastal landowners through the Draft District Plan process.

In the New Plymouth urban area there are many remnants of native bush that are publicly owned. In addition there are eight LSNA located on privately owned land covering a total of 24.2 Ha. They vary between 2-6 hectares in size and cover multiple properties. These areas often follow river banks or other natural features and are often on land that is more marginal for urban development. As in the rural area landowners are in most cases actively managing these areas as a part of their properties. An initial review of these areas has been undertaken and consultation will occur with urban landowners through the Draft District Plan process.

49 Te Huinga Taumatua agenda (30 November 2017) - Recommendation - SNA Update

Item for Recommendation 4 Research by Dr Bruce Clarkson (2007) identifies New Plymouth’s urban area as unique in New Zealand due to the high level (8.9%) of native bush close to the centre of the city. Most cities in New Zealand have their bush on a greenbelt around the city. Identifying urban LSNAs will ensure consideration of biodiversity through the urban development process.

It is also noted that LSNAs which are fully protected via QEII covenants will not be listed in the Draft District Plan and District Plan rules will not apply.

Development of District Plan rules Landowners have been concerned about what it means to have an LSNA identified on their property. In July 2017, the Council, in consultation with landowner representatives and Federated Farmers developed a factsheet (Appendix 1) which listed what landowners could do without needing a consent and the type of activities which would require a resource consent.

This up-dated factsheet was sent to all LSNA landowners, asking for feedback. Overall landowners responded positively to the listing of activities (based on existing uses) which they could do without needing to contact the Council.

A small number of landowners disagree with the need for rules in the District Plan and requested that the Council also include positive incentives. This concept is still under investigation. In summary the draft rules will provide for the following:

Without a resource consent the following activities can be undertaken within an SNA:  activities relating to existing farming activities and to provide for health and safety;  the construction of new farming tracks in an SNA, if existing access tracks outside of the SNA has been washed out due to natural hazards.  the farming of Manuka and Kanuka;  the ongoing operation and maintenance of essential infrastructure;  the construction of new fences and tracks for conservation purposes or animal or plant pest control;  activities for cultural and scientific purposes  activities provided for in a conservation covenant or forest permit.  A small amount of clearance to provide for new activities (50m2 in the Ring Plain and 0.1ha in the Hill Country). All other clearance within an SNA will require a resource consent.

An additional allotment may also be provided on subdivision if a property has a legally protected SNA.

The next stage of the SNA project is to work with landowners and other stakeholders, including Federated Farmers, the QEII National Trust, the Department of Conservation, the Taranaki Regional Council and Forest and Bird to continue to test the rules prior to the release of the Draft District Plan in February 2018.

50 Te Huinga Taumatua agenda (30 November 2017) - Recommendation - SNA Update

Item for Recommendation 4 The Draft District Plan will include the amended LSNAs and provide an opportunity for landowners to see how the rules will be set out in the Draft District Plan. This information will be easily accessible to landowners through the new digital platform. This testing stage will allow for further informal discussion and the resolution of issues before public notification of the Proposed District Plan in mid-2018. This is a formal statutory process involving submissions, hearings, decisions and the opportunity for submitters to appeal to the Environment Court.

FINANCIAL AND RESOURCING IMPLICATIONS There are no financial or resourcing implications arising from this information report.

IMPLICATIONS ASSESSMENT This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002. Specifically:  Council staff have delegated authority for any decisions made;  Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter;  Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;  Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan;  Any decisions made are consistent with the Council's plans and policies; and  No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.

APPENDIX 1: Significant Natural Area factsheet (July 2017)

Report Details Prepared By: Juliet Johnson (District Planning Lead) Team: District Planning Team Approved by: Liam Hodgetts (General Manager Strategy) Ward/Community: District wide Date: 27 October 2017 File Reference: ECM 7563323 ------End of Report ------