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Commercial Events CONSERVATION AND LAND MANAGEMENT REGULATIONS 2002 (PART 7) CLM149E Application for commercial operations licence – commercial events This application applies to persons or organisations commercially conducting events on reserves managed by the Department of Parks and Wildlife (DPaW). IMPORTANT This form needs to be completed if you are organising an event on CALM Land for reward or other consideration other than cost recovery of running the event. Approval will need to be obtained before you begin advertising the event if it will be carried out on CALM Land. If you are unsure whether your event is commercial or who should hold the licence, please contact DPaW’s Licensing Officer on (08) 9334 0119 for more information. APPLICATION FEE AND LICENCE CHARGE Licences are subject to a standard charge of $120, along with a $100 application fee. A higher licence charge may be applied by DPaW based on the scale of the event. These charges will be set by DPaW during the application process and may include administrative costs. Additional fees and charges may be applied where required. Please see the Commercial Operator Handbook for more details. If fees or charges in excess of the standard charge are required, you will be invoiced for these during the application process. Send the completed application, together with the licence charge above (refundable if your application is unsuccessful) plus the non- refundable application fee of $100 to: Policy and Tourism Branch, Department of Parks and Wildlife, Locked Bag 104, BENTLEY DELIVERY CENTRE, WA, 6983. Fundraising or charity events run by registered charities may be eligible for a fee waiver. Please contact DPaW’s Licensing Officer on (08) 9334 0119 for more information. DEFINITIONS: CALM Land – land, or land and waters, to which the Conservation and Land Management Act 1984 and Regulations 2002 apply, and includes caves and parts of caves on or under that land. Director General – means the chief executive officer (CEO*) of DPaW (the department assisting the Minister in the administration of the Act), or a delegate of the CEO. Claims – includes claims, demands, actions, suits, and proceedings (whether under the law of contract, tort, a written law or otherwise). Commercial operation – the selling of any product or service by any person, partnership, company or other organisation for reward or other consideration. This includes the supply of transport, information, instruction or supervision, or a business organising an event that is contracted by, or on behalf of, a not-for-profit organisation (e.g. XYZ Marketing Pty Ltd organising a Surf Carnival for the Surf Life Saving Association Inc). Costs – include damages, liabilities, losses, costs (including legal costs) and expenses (howsoever caused). Event – an organised group activity that occurs at a certain place at a particular time which is deliberately staged or promoted to encourage public spectators and/or participants (e.g. car rallies, mountain bike competition etc). Licence – a Commercial Operations Licence granted by the Director General under the Conservation and Land Management Regulations 2002 and which Licence incorporates the conditions set out in the Commercial Operator Handbook. Non-commercial activities – an activity undertaken or organised without intent of gaining profit, reward or other consideration other than the cost recovery of undertaking the activity (e.g. local trail bike club operating a competition and run by volunteers). Operations – the commercial operations which may be undertaken by an Operator pursuant to the licence. Operator – a person (includes incorporated bodies) who holds a licence (e.g. XYZ Marketing Pty Ltd). Participant – those persons participating in the Event. Please note: A fundraising or charity event may still be classified as a commercial operation depending on how it is organised. Please contact the Licensing Officer on (08) 9334 0119 for more information. For additional information about commercial events and conditions that may apply if a licence is issued, please refer to the Commercial Operator Handbook which can be viewed from https://parks.dpaw.wa.gov.au/know/commercial-operations-licensing. Page 1 Application for commercial operations licence – commercial events APPLICANT DETAILS NAME OF APPLICANT (person/company/incorporated body only) IN ASSociation WITH OR ON BEHALF OF (This may be a sporting group or peak body) Note: The application must be made by one person or company proposing to undertake the activity (activities) for which permission is sought. The application cannot be made using a trading/business name. If the application is by a company please provide the Australian Company Number (ACN) Name and address of directors and secretaries ALL APPLICANTS Please provide the Australian Business Number (ABN) TRADING/BUSINESS NAME Is/are the name(s) registered? ❑ Yes ❑ No If yes, please provide the registered name(s) and the registration number(s) POStal ADDRESS OF APPLICANT Note: If the applicant is a company the registered office of the company is to be provided. Name of contact Email Website Fax Phone 1 Phone 2 EVENT DETAILS Please attach a map of the area(s) at a scale of 1:50,000 (as a COG map wherever possible) indicating the proposed locations, routes, spectator points, and camping sites. The map(s) must also include any mustering, changeover or transition points within CALM Land and a further A3 or A4 detailed layout of these areas must be attached indicating possible vehicle overflow areas for the maximum expected numbers. Accurate and detailed maps and layouts assist in the assessment of your application (COG maps may be purchased from DPaW; phone (08) 9334 0437 for more information). Please attach a detailed itinerary and any proposed advertising material for the event. NAME OF EVENT DatE AND TIME OF EVENT DPaW needs to know which parks you would like to access during your event and which activities you propose to undertake in each park. The Commercial Operator Handbooks (terrestrial and marine) indicate which activities are permitted in each park and the conditions that apply to conducting the activities. Please ensure you have read and accepted the conditions before submitting this application form. The Commercial Operator Handbooks are available to download from https://parks.dpaw.wa.gov.au/know/commercial-operations-licensing. Please list the parks (terrestrial and/or marine) where this event is proposed to occur. Please attach a detailed itinerary as well. Park Activities (terrestrial and/or marine) (Specify which sites, locations, routes, tracks and camping sites you intend to use as well as specific activities e.g. running, cycling, horse riding etc.) Page 2 Application for commercial operations licence – commercial events EVENT MANAGEMENT Please attach a copy of the safety, emergency response and traffic plans as well as the environmental policy for your organisation if available. Number of participants expected Number of spectators expected Number of officials Number of support vehicles/vessels Will the media be involved? Please detail: Will any structures, facilities, signs or markers be erected on CALM Land or waters for the purpose of the event? Please detail: Will food or other supply vendors be hired or contracted to operate on CALM Land during the event? Please detail: Please list any special equipment, facilities or materials required to conduct the proposed activity or event. Will portable toilets and/or showers be provided? If so, please indicate the number of units that will be provided and the proposed method of effluent and waste water disposal? Please provide the proposed strategy for rubbish removal. Page 3 Application for commercial operations licence – commercial events Please detail if other agencies, local government representatives, community groups or local committees been consulted and all the necessary approvals gained regarding this event?: Have you developed emergency response plans and notified the Local Emergency Management Committee (LEMC)? If so, please provide details. If not, you will need to provide prior to the event. Please provide any other information that may be relevant to your application, which may include any sustainability or eco-tourism initiatives such as reducing carbon emissions and ecological footprint, or partnerships benefiting the local community and the environment. VEHICLE/VESSEL DETAILS Please attach a copy of the survey certificates for each vessel that will be used while on CALM Land during the event which is owned by the applicant, to ensure currency. Vehicles: (please tick appropriate box) Hired from another organisation or business Owned by this business/organisation (please complete the table below) Vehicle Type Seating Registration No. Registration Transport Licence no. (4WD, minibus, coach etc) Capacity Expiry (for vehicles not registered in Western Australia) Vessels: Where canoes and kayaks used during an event on CALM Land are supplied by the operator, the crafts must have a hire and drive registration with the Department of Transport. Vessel Type(s) Nominated sPV no/reg. size of vessel (m) Number of craft (canoe, kayak, dinghy, charter vessel etc) vessel(s) No/Hire and Drive reg no Please indicate the names of your intended skipper(s), if applicable, and their certification. Page 4 Application for commercial operations licence – commercial events ACTIVITY-SPECIFIC INFORMATION REQUIRED ABSEILING AND CLIMBING ACTIVITIES: Please attach copies of the NOLRS registration for each stated leader.
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