CONSERVATION AND LAND MANAGEMENT REGULATIONS 2002 (PART 7) CLM149E Application for commercial operations licence – commercial events
This application applies to persons or organisations commercially conducting events on reserves managed by the Department of Parks and Wildlife (DPaW).
IMPORTANT
This form needs to be completed if you are organising an event on CALM Land for reward or other consideration other than cost recovery of running the event. Approval will need to be obtained before you begin advertising the event if it will be carried out on CALM Land. If you are unsure whether your event is commercial or who should hold the licence, please contact DPaW’s Licensing Officer on (08) 9334 0119 for more information.
APPLICATION FEE AND LICENCE CHARGE
Licences are subject to a standard charge of $120, along with a $100 application fee. A higher licence charge may be applied by DPaW based on the scale of the event. These charges will be set by DPaW during the application process and may include administrative costs. Additional fees and charges may be applied where required. Please see the Commercial Operator Handbook for more details. If fees or charges in excess of the standard charge are required, you will be invoiced for these during the application process. Send the completed application, together with the licence charge above (refundable if your application is unsuccessful) plus the non- refundable application fee of $100 to: Policy and Tourism Branch, Department of Parks and Wildlife, Locked Bag 104, BENTLEY DELIVERY CENTRE, WA, 6983. Fundraising or charity events run by registered charities may be eligible for a fee waiver. Please contact DPaW’s Licensing Officer on (08) 9334 0119 for more information.
Definitions: CALM Land – land, or land and waters, to which the Conservation and Land Management Act 1984 and Regulations 2002 apply, and includes caves and parts of caves on or under that land. Director General – means the chief executive officer (CEO*) of DPaW (the department assisting the Minister in the administration of the Act), or a delegate of the CEO. Claims – includes claims, demands, actions, suits, and proceedings (whether under the law of contract, tort, a written law or otherwise). Commercial operation – the selling of any product or service by any person, partnership, company or other organisation for reward or other consideration. This includes the supply of transport, information, instruction or supervision, or a business organising an event that is contracted by, or on behalf of, a not-for-profit organisation (e.g. XYZ Marketing Pty Ltd organising a Surf Carnival for the Surf Life Saving Association Inc). Costs – include damages, liabilities, losses, costs (including legal costs) and expenses (howsoever caused). Event – an organised group activity that occurs at a certain place at a particular time which is deliberately staged or promoted to encourage public spectators and/or participants (e.g. car rallies, mountain bike competition etc). Licence – a Commercial Operations Licence granted by the Director General under the Conservation and Land Management Regulations 2002 and which Licence incorporates the conditions set out in the Commercial Operator Handbook. Non-commercial activities – an activity undertaken or organised without intent of gaining profit, reward or other consideration other than the cost recovery of undertaking the activity (e.g. local trail bike club operating a competition and run by volunteers). Operations – the commercial operations which may be undertaken by an Operator pursuant to the licence. Operator – a person (includes incorporated bodies) who holds a licence (e.g. XYZ Marketing Pty Ltd). Participant – those persons participating in the Event. Please note: A fundraising or charity event may still be classified as a commercial operation depending on how it is organised. Please contact the Licensing Officer on (08) 9334 0119 for more information.
For additional information about commercial events and conditions that may apply if a licence is issued, please refer to the Commercial Operator Handbook which can be viewed from https://parks.dpaw.wa.gov.au/know/commercial-operations-licensing.
Page 1 Application for commercial operations licence – commercial events APPLICANT DETAILS
Name of applicant (person/company/incorporated body only)
In association with or on behalf of (This may be a sporting group or peak body)
Note: The application must be made by one person or company proposing to undertake the activity (activities) for which permission is sought. The application cannot be made using a trading/business name.
If the application is by a company please provide the Australian Company Number (ACN) Name and address of directors and secretaries
All applicants Please provide the Australian Business Number (ABN) Trading/Business name Is/are the name(s) registered? ❑ Yes ❑ No If yes, please provide the registered name(s) and the registration number(s)
Postal address of applicant
Note: If the applicant is a company the registered office of the company is to be provided.
Name of contact
Email Website
Fax Phone 1 Phone 2
EVENT DETAILS
Please attach a map of the area(s) at a scale of 1:50,000 (as a COG map wherever possible) indicating the proposed locations, routes, spectator points, and camping sites. The map(s) must also include any mustering, changeover or transition points within CALM Land and a further A3 or A4 detailed layout of these areas must be attached indicating possible vehicle overflow areas for the maximum expected numbers. Accurate and detailed maps and layouts assist in the assessment of your application (COG maps may be purchased from DPaW; phone (08) 9334 0437 for more information).
Please attach a detailed itinerary and any proposed advertising material for the event.
Name of event
Date and time of event
DPaW needs to know which parks you would like to access during your event and which activities you propose to undertake in each park. The Commercial Operator Handbooks (terrestrial and marine) indicate which activities are permitted in each park and the conditions that apply to conducting the activities. Please ensure you have read and accepted the conditions before submitting this application form. The Commercial Operator Handbooks are available to download from https://parks.dpaw.wa.gov.au/know/commercial-operations-licensing. Please list the parks (terrestrial and/or marine) where this event is proposed to occur. Please attach a detailed itinerary as well.
Park Activities (terrestrial and/or marine) (Specify which sites, locations, routes, tracks and camping sites you intend to use as well as specific activities e.g. running, cycling, horse riding etc.)
Page 2 Application for commercial operations licence – commercial events EVENT MANAGEMENT
Please attach a copy of the safety, emergency response and traffic plans as well as the environmental policy for your organisation if available.
Number of participants expected
Number of spectators expected
Number of officials
Number of support vehicles/vessels
Will the media be involved? Please detail:
Will any structures, facilities, signs or markers be erected on CALM Land or waters for the purpose of the event? Please detail:
Will food or other supply vendors be hired or contracted to operate on CALM Land during the event? Please detail:
Please list any special equipment, facilities or materials required to conduct the proposed activity or event.
Will portable toilets and/or showers be provided? If so, please indicate the number of units that will be provided and the proposed method of effluent and waste water disposal?
Please provide the proposed strategy for rubbish removal.
Page 3 Application for commercial operations licence – commercial events Please detail if other agencies, local government representatives, community groups or local committees been consulted and all the necessary approvals gained regarding this event?:
Have you developed emergency response plans and notified the Local Emergency Management Committee (LEMC)? If so, please provide details. If not, you will need to provide prior to the event.
Please provide any other information that may be relevant to your application, which may include any sustainability or eco-tourism initiatives such as reducing carbon emissions and ecological footprint, or partnerships benefiting the local community and the environment.
VEHICLE/VESSEL DETAILS
Please attach a copy of the survey certificates for each vessel that will be used while on CALM Land during the event which is owned by the applicant, to ensure currency.
Vehicles: (please tick appropriate box) Hired from another organisation or business Owned by this business/organisation (please complete the table below)
Vehicle Type Seating Registration No. Registration Transport Licence no. (4WD, minibus, coach etc) Capacity Expiry (for vehicles not registered in Western Australia)
Vessels: Where canoes and kayaks used during an event on CALM Land are supplied by the operator, the crafts must have a hire and drive registration with the Department of Transport.
Vessel Type(s) Nominated sPV no/reg. size of vessel (m) Number of craft (canoe, kayak, dinghy, charter vessel etc) vessel(s) No/Hire and Drive reg no
Please indicate the names of your intended skipper(s), if applicable, and their certification.
Page 4 Application for commercial operations licence – commercial events ACTIVITY-SPECIFIC INFORMATION REQUIRED
ABSEILING AND CLIMBING ACTIVITIES:
Please attach copies of the NOLRS registration for each stated leader.
Abseiling and climbing activities will only be permitted at certain sign-posted CALM Land sites. Please contact the local DPaW district office to discuss which sites are acceptable. Any abseiling or climbing activities on CALM Land will need to comply with the Climbers Association of Western Australia Code of Ethics (available at www.climberswa.asn.au) and Outdoors WA Code of Conduct (available at www.outdoorswa.org). DPaW requires all leaders for abseiling to be registered with National Outdoor Leader Registration Scheme (NOLRS) and to have the appropriate ratio of leaders to participants according to the current standards. Please contact Outdoors WA on (08) 9468 0102 for more information regarding the registration scheme and for the current activity standards. It is important that you attach copies of the NOLRS registration for each of your stated leaders to ensure currency. If you are not yet registered with NOLRS, please make a note below and send the details as soon as possible. A licence for these activities will not be issued until DPaW is supplied with these details. Leader NOLRS registration no. Expiry date
BIBBULMUN TRACK/MUNDA BIDDI TRAIL:
If all or part of the Bibbulmun Track or Munda Biddi Trail is included in the route for your event, please complete the Bibbulmun Track and Munda Biddi Trail application form on page eight. If you intend on accessing these tracks during the event, it is important that you read the licence conditions in Section 18 of the Commercial Operator Handbook – Terrestrial. It is also advised to contact the DPaW Recreation and Trails Unit to inform them of your intent to use these trails for an event. The Recreation and Trails Unit is also able to give advice on the best locations for access, information on the most suitable locations for your activities, and the latest news about track conditions. Please phone (08) 9334 0265 for more information. PRE-EVENT TRAINING
Please attach a map of the area(s) at a scale of 1:50,000 (as a COG map wherever possible) indicating the proposed locations, routes, and camping sites for the training exercises. The map(s) must also include any mustering, changeover or transition points within CALM Land. Accurate and detailed maps and layouts assist in the assessment of your application (COG maps may be purchased from DPaW; phone (08) 9334 0437 for more information).
DPaW is aware that some events need access to CALM Land before the event date to allow participants to train in similar terrain to that of the event. As these activities are associated with the event, you will need lawful authority to access CALM Land for these purposes. It is expected that spectators will not be invited or encouraged to these training exercises. Date of pre-event training Please list which parks (terrestrial and/or marine) and activities are proposed for the pre-event training. Specify which sites, locations, routes, tracks and camping sites you intend to use within the park.
Park (terrestrial and/or marine) Activities (Specify which sites, locations, routes, tracks and camping sites you intend to use)
Number of participants expected
Number of officials
Number of support vehicles/vessels
Page 5 Application for commercial operations licence – commercial events LICENCE CHARGE AND APPLICATION FEE PAYMENT DETAILS
Payment: Cheque enclosed Mastercard Visa
Card number
Amount $:
Expiry date / Signature
Name on card (as it appears on the card)
PAYMENT OF OTHER FEES AND CHARGES
Please note that should higher licence charges or other payments such as supervision fees or a bond (as per section 7.10 of the Commercial Operator Handbook – Terrestrial) be required then these will be invoiced to you. Invoices will need to be paid prior to a licence being issued.
Park fees such as camping fees may apply for some events. To find out if your event requires payment of other park fees, please contact DPaW’s Policy and Tourism Branch on (08) 9334 0119.
For information on which parks have entry and camping fees, please refer to Section 19 and 20 of the Commercial Operator Handbook – Terrestrial available for download from https://parks.dpaw.wa.gov.au/know/conducting-commercial-events.
INSURANCE
Please attach a copy of the Certificate of Currency for your public liability insurance.
Applicants are reminded that the General Licence Conditions in the Commercial Operator Handbook states as follows: 5.12 INSURANCE
(a) The Operator shall at all times during the period of the Licence maintain a policy of public liability insurance, that covers the areas and operations allowed under the Licence, in the names of the Operator and the Director General to the extent of their respective rights and interests for the sum of not less than $10 million ($10,000,000.00) per event.
(b) The Operator shall provide the Director General proof of the existence and currency of such insurance policy whenever requested by the Director General during the term of the licence.
(c) The Operator shall pay all premiums of the public liability insurance policy when they are due, comply with all of the terms of that insurance policy and shall make the insurer aware of the licence, these conditions and the indemnity given to the Director General.
If you have any queries please contact DPaW’s Policy and Tourism Branch on: Phone: (08) 9334 0119 Fax: (08) 9334 0221 Email: [email protected]
More information regarding commercial event licensing can be found at DPaW’s website: https://parks.dpaw.wa.gov.au/know/commercial-operations-licensing
Page 6 Application for commercial operations licence – commercial events DEED/POLL
I / We:
(Full name of organisation / Person) hereby apply for a licence to enter upon and use the waters and land within the areas specified in this application in order to conduct the activities specified in this application. I understand and agree that the licence if granted will be subject to the provisions of the Conservation and Land Management Act 1984 (CALM Act) and all regulations and subsidiary legislation made under it. I certify to the best of my knowledge that the information provided within this application is true and correct in every detail. I understand that the licence if granted will not be transferable and may not be automatically renewed. I have read, understood and agree to abide by the general, operation specific, area specific, issues and extra conditions contained within the Department of Parks and Wildlife (DPaW)’s Commercial Operator Handbook – Terrestrial and Marine, as amended from time to time, and I understand that further conditions relevant to the areas and activities proposed in this application may be imposed. I hereby agree to release and indemnify, and keep indemnified, the State of Western Australia (State), the Chief Executive Officer of DPaW (CEO), and each of the employees, contractors and agents of the State or DPaW (Indemnified Parties) from and against all Claims and Costs which may be made or brought against, suffered or incurred by any of the Indemnified Parties arising in any way from, or in connection with the conduct of the applicant or any of its employees, agents, contractors, or attendees of the event the subject of this application: • on any lands to which the CALM Act applies; or • in relation to the event and activities the subject of this application. I certify that the applicant’s public liability insurer is aware of the conditions that would apply to this licence and the indemnity granted above. I confirm that the applicant’s public liability policy also covers the event and activities that are specified in this application form.
Executed as a deed on: ...... Date (please select the appropriate box for your situation only):
Natural person ………………………………………...... ………………………………………...... Signature Name
(check box) ………………………………………...... ………………………………………...... Witness Name
………………………………………...... ………………………………………...... Company Pty Ltd Signature of director or secretary Name (executed in accordance with section 127(1) of the Corporations Act 2001 (Cth)) ………………………………………...... ………………………………………......
Signature of director Name (check box)
………………………………………...... ………………………………………...... Witness Name
Incorporated Association ………………………………………...... ……………………………………...... … (executed in accordance Signature of person with authority Name with section 14(1) to bind the Incorporated Association (b) of the Associations Incorporation Act 1987 (WA))
………………………………………...... ………………………………………...... (check box) Witness Name
Page 7 Application for commercial operations licence – commercial events APPLICATION CHECKLIST YES N/A (tick box) (Not applicable) Where no tick box is available you must attach or have completed Have you completed the online training? You are required to complete the online training before applying. The training can be accessed via https://parks.dpaw.wa.gov.au/know/training-accreditation-insurance-fees. Please attach a copy of the certificate?
Have you included maps of the area(s) at a scale of 1:50,000 (as a COG map whereever possilble) indicating the proposed locations, routes, specator points, and camping sites as well as mustering, changeover or transition points and vehicle overflow areas.?
Have you included a detailed itinerary detailing the areas and activities you wish to conduct the event in?
Have you included details of the vehicles/vessels you plan to use for the operation and provided survey certificates for any vessels?
Have you included a copy of your public liability insurance policy with $10,000,000 coverage, covering all proposed activities and locations and made your insurer aware of the conditions and indemnity?
(these plans will be Have you included an event management plan which includes safety, emergency response and required prior to traffic plans as well as the environmental policy for the event? the event taking place)
Have you signed the application?
Have you enclosed the licence charge and the application/renewal fee totalling $220?
If you’re intending to conduct activities on the Bibbulmun Track or Munda Biddi Trail, have you completed the Bibbulmun track and Munda Biddi Trail application form on page 9?
If you intend to conduct abseiling and rock climbing activities, have you registered with NOLRS (National Outdoor Leader Registration Scheme) or equivalent and provided proof of your registration?
Page 8 Application for commercial operations licence – commercial events
WANNEROO
ROAD NORTHAM Bibbulmun Track, Munda Biddi Trail and HIGHWAY Cape To Cape Track Application Form WANNEROO
TOODYAY EASTERN
ROAD MIDLAND YORK GREAT
PERTH Rottnest Island KALAMUNDA FREMANTLE WESTERN AUSTRALIA BEVERLEY KELMSCOTT Bibbulmun Track Garden Island BROOKTON Munda Biddi Trail Cape to Cape Track Munda Biddi Trail Map 1 JARRAHDALE HIGHWAY Lands Managed by the Department of HIGHWAY Parks and Wildlife, June 2011
National Park
Nature Reserve WESTERN
MANDURAH Bibbulmun Track Conservation Park
SOUTH Map 1 Section 5(1)(g) and 5(1)(h) Reserve NORTH BANNISTER
ALBANY State Forest DWELLINGUP Munda Biddi Trail Map 2
HIGHWAY WAROONA Scale 0 20 40 60km
INDIAN OCEAN Bibbulmun Track N Map 2 WILLIAMS HARVEY NAME OF APPLICANT: TRADING NAME: CONTACT DETAILS:
COALFIE LD Munda Biddi Trail S BUNBURY Map 3 COLLIE
ROAD SOUTHERN Camping Cycling Bushwalking
BIBBULMUN TRACK BOYANUP Bibbulmun Track MUMBALLUP Map 3 Map 1: Darling Range - Kalamunda to North Bannister HWY DONNYBROOK Map 2: Dwellingup - North Bannister to Harvey - Quindanning Road
BUSSELTON Map 3: Collie - Harvey - Quindanning Road to Mumballup GREAT Map 4: Blackwood - Mumballup to Brockman HighwayKATANNING KIRUP Map 5: Pemberton - Brockman Highway to Middleton RoadHIGHWAY Munda Biddi Trail Map 4 BALINGUP Map 6: Northcliffe - Middleton Road to Broke Inlet Road Map 7: Walpole - Broke Inlet Road to William Bay JARRAHWOOD VASSE BUSSELL SOUTH KOJONUP Map 8: Denmark/Albany - William Bay to Albany
MARGARET MUNDA BIDDI TRAIL RIVER BRIDGETOWN Cape to Cape Track NANNUP Map 1: Mundaring to Jarrahdale Map 1 WESTERN BROCKMAN HIGHWAY Map 2: Jarrahdale to Nanga WHEATLEY Bibbulmun Track Map 3: Nanga to Collie Donnelly Mill Holiday Village Map 4 Map 4: Collie to Jarrahwood Map 5: Jarrahwood to Manjimup Munda Biddi Trail Map 6: Manjimup to Northcliffe Map 5 MANJIMUP Map 7: Northcliffe to Walpole
HIGHWAY HIGHWAY Cape to Cape Track Map 8: Walpole to Denmark AUGUSTA Map 2 Map 9: Denmark to Albany CAPE TO CAPE TRACK MUIRS
Map 1: Cape Naturaliste to Prevelly ALBANY PEMBERTON ROCKY GULLY Map 2: Prevelly to Cape Leeuwin HIGHWAY Bibbulmun Track Munda Biddi Trail GISB: 02032409_b Map 5 Map 6 Produced by Geographic Information Services Branch, February 2013 MT BARKER NORTHCLIFFE
HIGHWAY Munda Biddi Trail Map 8 SOUTHERN OCEAN Munda Biddi Trail Map 9 Bibbulmun Track Map 6 DENMARK WALPOLE SOUTH COAST HWY
ALBANY
Munda Biddi Trail Bibbulmun Track Map 7 Map 7 Bibbulmun Track Map 8
Page 9 Application for commercial operations licence – commercial events
Notes
20130033-0913-PDF
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