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Regional Councel Minutes Regional Council Minutes Wednesday, October 11, 2017 The following are the minutes of the Regular Council meeting held at 4:05 p.m. in the Regional Council Chamber, 150 Frederick Street, Kitchener, Ontario, with the following members present: Chair K. Seiling, L. Armstrong, E. Clarke, S. Foxton, T. Galloway, H. Jowett, K. Kiefer, G. Lorentz, J. Mitchell, J. Nowak, K. Redman, S. Shantz, S. Strickland, B. Vrbanovic. Members Absent: D. Craig, D. Jaworsky Closed Session Moved by S. Foxton Seconded by L. Armstrong That a closed meeting of Council be held on Wednesday, October 11, 2017 at 3:45 p.m. in the Waterloo County Room in accordance with Section 239 of the Municipal Act, 2001, for the purposes of considering the following subject matters: a) receiving of advice subject to solicitor-client privilege related to an agreement Carried Moved by S. Strickland Seconded by E. Clarke That Council reconvene in Open Session. Carried Declarations of Pecuniary Interest Under The “Municipal Conflict Of Interest Act” None declared. Delegations a) Sam Nabi and Sean Campbell, Hold the Line appeared before Council with respect to the Hold the Line Festival. The purpose is to raise awareness about the Countryside Line. It was a cycling and music festival held at the Council Minutes - 2 - 17/10/11 Waterloo Rod and Gun on September 16th. They showed a video and distributed postcards from the event. They thanked Council for creating and protecting the Countryside Line. It was suggested they should consider attending the Township Councils to make their presentation. b) Steve Scherer cancelled his delegation. c) Sam Kamminga appeared before Council with respect to the pedestrian access between Traynor Ave and Fairway Road through the one kilometre Light Rail Transit (LRT) corridor between Wilson Ave and Courtland Ave in Kitchener. A copy of the presentation is appended to the original minutes. He highlighted the location of the area and the LRT fence that was constructed has prevented walkability in this neighbourhood and access to Fairway Road. He requested that an opening be created in the new fence while the train is not yet running and a level pedestrian crossing be installed. Chair Seiling advised this was never a public access and the land is not publicly owned. The City of Kitchener has undertaken a study and it has not yet been completed. Once that report comes forward, further discussions can be held. Suggestions were made that the businesses should be consulted and perhaps they can assist with a solution such as a shuttle. Thomas Schmidt, Commissioner Transportation and Environmental Services advised the study by the City of Kitchener is almost complete. A gated, level pedestrian crossing is the suggested recommendation but there are private property issues that need to be resolved. He stated there is no funding in the current budget and staff is recommending it could be included as a federal funding application next Spring. d) Kevan Wagner did not appear when called with respect to LRT Cambridge Minutes Of Previous Meetings Moved by L. Armstrong Seconded by S. Foxton That the following Minutes be approved: a) Closed Council – September 20, 2017 b) Council – September 20, 2017 2532254 Council Minutes - 3 - 17/10/11 c) Community Services – October 3, 2017 d) Administration & Finance – October 3, 2017 e) Closed Committee – October 3, 2017 f) Planning & Works – October 3, 2017 Carried Communications a) Tony Dowling, Co-Chair, West Montrose Residents’ Association, Inc. regarding Maintenance and Repair of West Montrose Covered Bridge was received for information. Moved by K. Redman Seconded by K. Kiefer That Council go into Committee of the Whole to consider reports. Carried Finance Reports a) COR-17-03, 2017/18 General Insurance Program for Waterloo Region Housing Moved by S. Strickland Seconded by K. Redman That the Regional Municipality of Waterloo accept the bid from the Frank Cowan Company Limited for the 2017/18 General Insurance Program for Waterloo Region Housing in the amount of $380,296.00 plus the Housing Services Corporation fee and all applicable taxes; And that the Chief Financial Officer be authorized to sign all documentation pertaining to such insurance coverage as set out in report COR-17-03 dated October 11, 2017. Carried b) COR-TRY-17-88, P2017-21 Supply of Equipment for the Galt WWTP Electrical Switchgear 2532254 Council Minutes - 4 - 17/10/11 Moved by S. Strickland Seconded by K. Redman That the Regional Municipality of Waterloo accept the proposal of Thomson Technology Power Systems ULC for P2017-21 Supply of Equipment for the Galt Wastewater Treatment Plant (WWTP) Electrical Switchgear in the amount of $1,480,042.66 plus all applicable taxes as set out in Report COR-TRY-17-88 dated October 11, 2017. Carried Committee Reports Community Services The Summary of Recommendations of the Community Services Committee was presented by Geoff Lorentz, Chair of the Committee. Moved by G. Lorentz Seconded by K. Kiefer That the Summary of Recommendations of the Community Services Committee, dated October 3, 2017, Items 1 to 2, be adopted as follows: 1. That The Regional Municipality of Waterloo (“Region of Waterloo”) consents to the sale of and the assignment of legal agreements (including without limitation the contribution agreement, affordable housing operating agreement and general security agreement) (“Legal Agreements”) for an affordable housing property situated at 99 Stanley Street, Ayr in the Township of North Dumfries (“Property”); and That the Regional Municipality of Waterloo authorizes the Commissioner, Community Services to execute such documentation as may be required to give effect to the assignment of the Legal Agreements and the sale of the Property from Elena Melnychuk (a.k.a. Lena Melnychuk) and Michael John Melnychuk to a new company to be created and affiliated with RTZ Management Inc. with such documentation to be to the satisfaction of the Regional Solicitor, all as more particularly described in Report CSD-HOU-17-21 dated October 3, 2017. 2. That the Regional Municipality of Waterloo approve the following actions with regard to the Home for Good program, as outlined in report CSD-HOU-17-20, dated October 3, 2017: 2532254 Council Minutes - 5 - 17/10/11 a) Increase the 2017 Operating Budget for Housing Services by $116,625 gross and $0 net Regional levy; b) Increase staffing within Housing Services by one permanent full time equivalent (FTE) position to support program implementation; fully funded through the Province; c) Authorize the Commissioner, Community Services, to execute such agreements and documentation necessary with the Ministry of Housing (including a Transfer Payment Agreement with the Province and Take-Up Plan), upon terms and conditions acceptable to the Regional Solicitor, as may be required to advance funding for this program; and d) Authorize the Commissioner, Community Services to determine local funding locations and execute agreements in a form satisfactory to the Regional solicitor, to ensure funding for this program is fully utilized. Carried Administration and Finance The Summary of Recommendation of the Administration and Finance Committee was presented by Sean Strickland, Chair of the Committee. Moved by S. Strickland Seconded by E. Clarke That the Summary of Recommendations of the Administration and Finance Committee dated October 3, 2017, Item 1, be adopted as follows: 1. That the Region of Waterloo take the following action with respect to the 2017- 2026 Tax Supported Capital Program: 1. Amend the 2017-2026 Transportation Capital Program by advancing $535,000 from 2019 to 2017 to allow for the purchase of property in advance of construction for project 05163 Ottawa Street Hwy7 Westbound Ramp to King Street; 2. Amend the 2017-2026 Transportation Capital Program by advancing $350,000 from 2018 to 2017 and $100,000 from 2019 to 2017 to allow for the purchase of property in advance of construction for project 05377 Ottawa Street Mill Street to Homer Watson; 3. Amend the 2017 Facilities Capital Program by reallocating $353,000 from project 73100 WM Waterloo Building Renewal to project 74500 150 Main Street 2532254 Council Minutes - 6 - 17/10/11 Cambridge Building Renewal; and 4. Increase the 2017 Facilities Capital Program by $75,000 for project 73002 Philipsburg Yard Renewal to be funded by the Roads Capital Levy Reserve. Carried Planning and Works The Summary of Recommendations of the Planning and Works Committee was presented by Tom Galloway, Chair of the Committee. Moved by T. Galloway Seconded by K. Kiefer That the Summary of Recommendations of the Planning and Works Committee dated October 3, 2017, Items 1 to 8, and 4 reports from closed session, Items 9 to 12, be adopted as follows: 1. That the Regional Municipality of Waterloo take the following actions with respect to the Class Environmental Assessment Study for the Iron Horse Trail to Future Transit Hub Active Transportation Connection in the City of Kitchener: 1. Approve the Recommended Route Alternative Hybrid 2-3 for the Active Transportation Connection as outlined in the ReportTES-TRP-17-17 dated August 22, 2017; 2. Direct staff to file the Notice of Completion for this Class Environmental Assessment Study by means of advertisements in local newspapers and mailings to adjacent property owners, tenants and agencies, and place the Project File on the public record for a period of 30 days; 3. Direct staff to proceed with the detailed design and interim implementation measures pending property acquisition; and 4. Direct staff to pursue planning opportunities in the future to realize the Alternative 1/1A and Alternative 2 alignments as properties in the vicinity are redeveloped. 5. Direct staff to report back annually on the progress of the alternative trail routes. 2532254 Council Minutes - 7 - 17/10/11 2. That The Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for the construction of road improvements on Sawmill Road (Regional Road 17) between River Street and Snyder’s Flats Road including the intersection with St.
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