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Living in London - a Guide for Resident Faculty

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Living in London - a Guide for Resident Faculty FALL 2018 ! Living in London - A Guide for Resident Faculty Page !1 FALL 2018 ! Welcome ................................................................................5 Useful Resources .................................................................5 Useful Contacts .....................................................................5 Preparation in Advance ........................................................6 VISAS 6 TRAVEL ARRANGEMENTS 7 MEDICAL 7 FINANCES 7 Connectivity and Communication ........................................8 LANDLINE PHONES 8 CELL PHONES 9 VOICE OVER IP SERVICES 10 THE INTERNET 10 Packing and Shipping ......................................................... 11 SHIPPING TO THE UNITED KINGDOM 11 WHAT TO PACK 11 During Your Stay .................................................................12 YOUR APARTMENT 12 LAUNDRY 12 DRY CLEANING 12 YOUR OFFICE 12 FOOD AND OTHER NECESSITIES 13 NON-FOOD NECESSITIES 13 DRUG-STORES/PHARMACIES 13 STATIONERY/OFFICE SUPPLIES 14 Medical ...............................................................................14 EMERGENCY CARE 14 GENERAL HEALTHCARE 14 Page !2 FALL 2018 ! DENTAL 15 EYE HEALTH 15 LIBRARIES 15 Everyday London life ..........................................................16 OYSTER CARD 16 TRAVEL BY TRAIN 16 CHURCHES 16 WESTMINSTER CARD 16 TASTECARD 17 LONDON CULTURAL EVENTS 17 REDUCED PRICE THEATRE TICKETS 17 JOINING A GYM 17 QUALITY LOOSE LEAF TEA 17 GOOD GROUND COFFEE 17 BOOKSTORES 17 LONDON WALKS 17 POSTAL SERVICE 18 DEPARTMENT STORES 18 HAIRCUTS 18 LIQUOR 18 MARKETS 18 DON'T GET RUN OVER! 18 Technology Tips ..................................................................19 BEFORE YOU LEAVE CAMPUS 19 ONCE IN FISCHER HALL 19 CONNECTING YOUR N: DRIVE 19 HOW TO CONNECT YOUR N: DRIVE ON A MACBOOK: 20 SETTING UP PRINTERS 20 PICKING UP YOUR PRINTING 21 Page !3 FALL 2018 ! Moving Back Home ............................................................21 SHIPPING 21 AIRPORT TRANSFERS 22 LEAVING ITEMS FOR FUTURE RESIDENTS 22 STAYING ON 22 TAXES 22 Page !4 FALL 2018 ! WELCOME Welcome to Notre Dame’s London Global Gateway. We are so pleased you will be joining us for a stay in London. The London Global Gateway is housed in Marian Kennedy Fischer Hall, an imposing 19,000-square- foot building on the northwest corner of Trafalgar Square. The facility has served as Notre Dame’s London base of operations since 1998. Built as a University Club for Oxford and Cambridge graduates, Fischer Hall now hosts Notre Dame’s London-based programs and classes, as well as events such as conferences, book launches, lecture series, and recitals. The address is: University of Notre Dame (USA) in England 1-4 Suffolk Street London SW1Y 4HG United Kingdom We hope you find this document useful, both as you plan your stay and during your time in London. USEFUL RESOURCES • London Global Gateway website • The Notre Dame Club of United Kingdom – London website • U.S. Citizen Services section of the Embassy of the United States London website USEFUL CONTACTS There will be a full phone list in your apartment on arrival. Key contacts are: Name Email Phone Number Areas of Responsibility Academic Director of the London Global JoAnn DellaNeva JoAnn.DellaNeva.1 020 7484 7812 Gateway. Gemma Bencini [email protected] 020 7484 7821 Academic planning and finances. Visa questions, class trips and class Nick Brill [email protected] 020 7484 7825 events. Rich Jervis [email protected] 020 7484 7841 IT support Facilities and operations, including any Brian Klue [email protected] 0207 928 6597 problems with your flat or office. Director for Academic engagement (local Charlotte Parkyn [email protected] 020 7484 7808 ND and external), and oversees event and communication creation. Communications Specialist - questions Jo Byrne [email protected] 020 7484 7850 regarding external event bookings or conferences Page !5 FALL 2018 ! Name Email Phone Number Areas of Responsibility Communications and External Relations Bridget Keating [email protected] 020 7484 7814 Specialist Reception, resident’s liaison, answers Tom Finch tfi[email protected] 020 7484 7800 switchboard, manages post. Director for Academic Programs & Alice Tyrell [email protected] 020 7484 7839 Librarian - general advice, academic and library questions. If you are unsure who to contact with a particular question, please get in touch with Reception, Alice or Charlotte who will be happy to direct you. PREPARATION IN ADVANCE Visas The type of visa you will need depends on a number of factors, including: • The nationality on your passport • How long you will be in the United Kingdom • Whether or not any family members, especially minors, will be traveling with you. • How frequently, if at all, you plan to leave the United Kingdom during your time in London. The legal situation changes frequently, so please bear in mind that the experiences of faculty members who came to London in the past may no longer be relevant. Dr Geraldine Meehan, director for faculty development and Global Gateways at NDI will be your primary contact on campus. Alice Tyrell, Director for Academic Programs, will be your primary contact in London. If you have any questions or concerns at any stage, you may also consult NDI’s visa specialist, Nikki de Prey, about your individual situation. Please also keep in touch with Geraldine Meehan regarding any questions or situations that arise. Nikki de Prey de Prey Consulting, UK Immigration Consultancy +44 131 208 4646 [email protected] Geraldine Meehan Director for Faculty Development and Global Gateway 105 Main Building (574) 631-7742 Page !6 FALL 2018 ! [email protected] Travel arrangements NDI appointments typically include the cost of a single economy round-trip flight from the United States to London. These flights can be booked using the University’s travel agent, Anthony Travel. Alice Tyrell will confirm the FOAPAL number to which you may charge your flights. Once your flights are booked, please send your itinerary to Charlotte Parkyn ([email protected]) and Tom Finch (tfi[email protected]), who will arrange a car to collect you at the airport and someone to welcome you to Fischer Hall. Where possible, please arrange your flights to arrive on a working day (Monday to Friday). If this poses any problems, please contact Charlotte/Tom to discuss other options. We invite you to arrive up to one week before classes begin, and you should plan to leave within three days after the final exam day at the end of the semester. Please use this as a guideline when requesting your apartment through our Flat Booking Form on Submittable, which will be explained in more detail in the During Your Stay section of this document. Medical See Notre Dame International’s Preparing to Travel Abroad information for faculty and staff, and Benefits While Traveling Abroad by the Office of Human Resources. If you will be residing outside of the United States on University business for a semester or longer, you will be eligible to enroll in the CIGNA Global Plan. You must notify the Office of Human Resources to switch your plan at least 31 days prior to departure. Once you return to the United States, you and your dependents will need to enroll in a different plan option within 31 days of your return. Speak to Denise Murphy ([email protected]) in the Office of Human Resources on campus or call Ask HR on 631 5900 before departure to discuss in detail how your University healthcare plan will work whilst in the United Kingdom. If you have medical conditions that require ongoing treatment, discuss continuity of care with your health care professional, and consider bringing with you (in your hand luggage) supplies of any prescription medication. If you regularly take over-the-counter medications or supplements, check UK pharmacy websites such as Boots to check their availability. Finances It is unlikely that you will need to open a UK bank account. Indeed, if you are staying in London for six months or less, it will be difficult to do so. However, planning ahead can make a substantial difference to the financial costs of your stay. You will want to have some method of payment available to you that reduces currency conversion charges and transaction fees. We would encourage you to talk to your bank to see what they offer regarding travel benefits, for example waiving ATM fees, or credit cards with no foreign transaction fees for purchases. Some useful websites are bankrate.com and CompareCards.com. Page !7 FALL 2018 ! You will also want to be able to manage your regular finances while you are in the United Kingdom. Internet banking is extremely useful, if your bank offers it. If you usually call a 1-800 number to speak to your bank, call before you leave the United States to ask for an alternative geographic number that can be dialed internationally. It is important to alert your bank and other card issuers in advance about your travel plans to avoid having your cards suspended for “unusual activity” when you first arrive. Typically this should be done two to three weeks before departure. Most currency exchange shops give a poor exchange rate. When you need cash, using a US debit card at an ATM usually works out to be cheaper. US banks vary in the fee they charge for using debit cards to withdraw pounds, for example, PNC charges a flat $5 fee, Notre Dame Credit Union a 1% fee. ATMs in the United Kingdom must, by law, declare any fee charged for using the machine (this is separate from any fee that your US bank charges you), and free ATMs are plentiful. It may be worth asking your US bank if they have a UK partner network that will incur lower fees, and choosing ATMs in that network if they do. The closest free ATM to Fischer Hall is an HSBC machine, located just past Trafalgar Square on Duncannon Street (the street that cuts between Trafalgar Square and Charing Cross Station), and there are a number of others nearby. If you are coming to London for a full academic year, opening a UK bank account may be advantageous and should be relatively simple to set up on arrival, with proof of income and your passport.
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