WEST GLAMORGAN ARCHIVE SERVICE
NOTICE OF MEETING
You are invited to attend a meeting of the
WEST GLAMORGAN ARCHIVES COMMITTEE
At: Committee Room 2, Civic Centre, Swansea
On: Friday 15 June 2012.
Time: 11.00 a.m. (Refreshments will be available from 10.45am)
AGENDA
1. Election of Vice Chairmen.
2. Apologies for absence.
3. To receive Disclosures of Personal and Prejudicial Interests from Members.
4. Terms of Reference. (For Information)
5. To receive and sign the Minutes of the West Glamorgan Archives Committee held on 9 March 2012 as a correct record.
6. To consider the Report of the County Archivist.
7. Date of Meeting’s for 2012/13 – All 11.00am September 14 - Neath December 14 - Swansea March 15 - Port Talbot
Patrick Arran Head of Legal, Democratic Services & Procurement 8 June 2012 Contact: Gareth Borsden 01792 636824
Item No 4
Terms of Reference - West Glamorgan Archives Committee
1. To monitor the work of the Joint Archive Service as a provider of services to the City and County of Swansea and Neath Port Talbot County Borough Council, and its role within each authority.
2. To provide a forum where elected representative of both authorities can meet to discuss matters relating to the Archive Service, and where representatives of owners and users of Archives can become involved in, and make an advisory contribution to its work.
3. To approve the Joint Archive Service annual budget.
4. To meet quarterly to receive the report of the County Archivist on the provision of an archives and records management service to the authorities and to the public, and to approve future developments within the service.
5. To advise and make recommendations regarding the Archive Service publications programme.
6. To be informed on standards and matters relating to archive service provision in Wales and the UK generally, in order to assess the quality of service provision made by the West Glamorgan Archive Service.
7. To take the recommendations of the Joint Archives Committee back to the parent authorities for formal approval by the respective Executives.
8. To meet quarterly, meetings to be held alternately in Swansea and Neath Port Talbot.
Item No. 5
CITY AND COUNTY OF SWANSEA NEATH PORT TALBOT COUNTY BOROUGH COUNCIL
MINUTES OF THE WEST GLAMORGAN ARCHIVES COMMITTEE
HELD AT THE CIVIC CENTRE, PORT TALBOT ON FRIDAY, 9 MARCH 2012 AT 11.00 A.M.
PRESENT: Mr D B Lewis (H M Lord Lieutenant) (Chair) presided
Representatives of the City and County of Swansea:
Councillor(s): Councillor(s):
V A Bates Hughes J T Miles
Representatives of Neath Port Talbot County Borough Council:
Councillor(s): Councillor(s):
D W Davies J Rogers
Representatives of the Associated Organisations:
Canon S J Ryan - Diocese of Llandaff
Officers:
K Collis, D Michael, W John, J Sims and G Borsden.
42. APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillors K E Marsh, R L Smith and W E Morgan and Venerable R Williams, Dr L Miskell and Mrs J Watkins.
43. DECLARATIONS OF INTEREST
In accordance with the Code of Conduct adopted by both Authorities, no interests were declared.
44. MINUTES
The Minutes of the meeting held on 2nd December 2011 were agreed and signed by the Chair as a correct record.
Minutes of the Meeting of the West Glamorgan Archives Committee (09.03.12) Cont’d
45. MATTERS ARISING
The County Archivist indicated that the figures for “web hits” and group visits would be included in the next report.
46. REVENUE BUDGET 2012/13
Mr Kim Collis, County Archivist presented a summary of the details of the Joint Archive Service revenue budget for 2012/13.
The associated staffing, service issues associated with the budget were outlined and discussed as well as the current level of reserves.
AGREED that the revenue budget for 2012/13 be noted.
47. REPORT OF THE COUNTY ARCHIVIST
Mr Kim Collis, County Archivist reported on the following matters.
48. SERVICE IMPROVEMENT
The County Archivist reported on progress with regard to storage issues at the Guildhall.
The improvement work ongoing at Neath Mechanics’ Institute was also detailed, as well as a recent problem at the property.
He outlined recent successful CyMAL grant applications for the purchase of a document scanner, the creation of a portable exhibition about. Neath Abbey) and the development of educational resources for the recently-created exhibition on Jewish refugees in south Wales. He also referred to the £1527 grant from the National Manuscripts Conservation Trust for the further conservation of Neath Abbey Ironworks plans.
He reported that images of the parish registers of the Archdeaconry of Gower went online on 1 March on the website ‘Find My Past’, along with those of six of Wales’ historic counties. He outlined the potential positive and negative implications for the service of this development.
An ongoing issue relating to the insurance of the archive collections was outlined and discussed in detail by the Committee.
The Chair indicated he would write to the relevant officer in Swansea Council to secure progress on the matter, with a report back on the issue to the next meeting. Minutes of the Meeting of the West Glamorgan Archives Committee (09.03.12) Cont’d
49. SERVICE PERFORMANCE
The County Archivist reported on the figures for usage of the service in the last three months and the factors affecting use of the service at each of the three service locations.
50. SERVICE OUTREACH
The County Archivist reported on the continuing success of the Education Service..
He outlined the various projects, exhibitions and talks the service has been involved in during the quarter.
51. PROFESSIONAL MEETINGS AND PARTNERSHIP WORKING
The County Archivist reported and detailed the various meetings and events attended by staff during the quarter.
52. ACCESSIONS OF ARCHIVES
The County Archivist detailed the various accessions received by the service during the last quarter.
The meeting ended at 12.07 p.m.
CHAIRMAN
S: West Glamorgan Archives Committee - 9 March 2012 (GB/HCR) 9 March 2012
Item No. 6
CITY AND COUNTY OF SWANSEA DINAS A SIR ABERTAWE
AND
NEATH PORT TALBOT COUNTY BOROUGH COUNCIL CYNGOR BWRDEISTREF SIROL CASTELL-NEDD PORT TALBOT
Report of the County Archivist West Glamorgan Archives Committee 15 June 2012
The purpose of this report is to outline the work of the Archive Service during the period March to May 2012
1. Overview
The usage statistics for the year 2011/12 are now available and are reported on in section 3. The result is mixed, but is on balance disappointing. Figures for the quarter are also to be found in this section and changes have been made to provide a broader view of our performance.
The business plan for 2012-2014 has been completed and the action plan with performance indicators is attached to the report for information, which outlines how we intend to develop the work of the Service over the coming two years. Actions on some key parts of the business plan are already in motion and these are described in section 2.
2. Service improvement
Appendix 1 contains two sections (8 and 9) of the Archive Service business plan 2012-2014 which concern the actions that we intend to carry out in the next two years and how we intend to measure our performance. The full document – which includes sections on environmental trends, a SWOT analysis and succession planning – has not been attached for reasons of size. he format of a business plan has been newly adopted to reflect the new approach adopted by the Swansea Council Culture and Tourism service unit in replacement of the previous format of an Annual Improvement Plan.
Many of the actions in the business plan have been developed in response to the inspections by The National Archives (TNA) reported to the Committee previously, most notably the 2010 inspections of both the Swansea and Neath repositories.
As members will note, selected new performance indicators developed as part of this business plan have also been adopted (see Section 3).
Work on removing archives stored in Swansea Guildhall (see last quarter’s report) was completed approximately two weeks before the contractors took possession of that part of the building. This has been a significant effort by all the Archive staff to complete in advance of refurbishment work on this part of the Guildhall. The majority of the archives remain available to researchers, but some have had to be stored in accessible storage areas until building work finishes.
A meeting was held in Neath Mechanics Institute on 1 May to discuss issues about the building as outlined in the March Committee. A sum of money has now been set aside by Neath Port Talbot Council for repairs and improvements to the fabric of the building. The primary actions to be undertaken are firstly the repair or replacement of the central heating boiler to restore its timer function and provide separate thermostatic controls for the storage and public areas; secondly an assessment of work required to remedy the ingress of damp to the internal walls; thirdly the erection of an external sign to indicate that this is a Neath Port Talbot Council facility and display the relevant opening hours.
The Archive Service is taking part in an all-Wales project to start to tackle the issue of digital preservation in Welsh local authority and university archives. Work on this has commenced during the quarter with the installation of the chosen preservation software Archivematica, which has been developed by a consortium of interested public bodies in Canada. The archival preservation of electronic records is an increasing concern of repositories internationally and West Glamorgan Archive Service can only begin to tackle this issue as part of a partnership project.
On the matter of the insurance of collections, following the discussion at the last meeting, it has been decided that a valuation will be obtained of the most significant collections held on deposit by the Service, with a view to a full report being included in the papers for the September meeting.
Members are requested to approve the revised list of charges for 2012-2013 at Appendix 2. The charges to the public have for the most part been held at 2011-2012 levels, with some rationalisation of charges for scanning documents.
During the quarter, staff of Swansea Central Library and West Glamorgan Archives were given a demonstration of a digital scanner for converting microfilm to digital image. This equipment could potentially replace the analogue microfilm reader-printers in both Swansea and Neath at a cost of
around £7,000 each. This matter is to be discussed, but members are requested to authorise the expenditure of up to a maximum of £15,000 from the Archives reserves if it is later deemed appropriate to do so.
3. Service performance
The number of visits to West Glamorgan Archives during 2011/12 was 9,815. This figure is down by over 17% from last year’s record-breaking use of the service. While this decrease was to be anticipated as a result of the reduction in opening hours, it was all the same greater than expected and represents a return to a level of use just over the number of visits achieved in 2007/8.
There have however been some notable success stories for the year: the education service more than tripled its outreach from 514 to 1,758 (sessions were mostly delivered on school premises) and this also had a beneficial effect on the numbers reached in group sessions (a combined figure for adults and children), which more than doubled to 2,244.
The disappointing statistic for user visits in Swansea gives rise to further concern over the effect of the introduction of car parking charges at Swansea Civic Centre planned for next month. The charges for parking over two hours will disproportionately affect users of the Archives, who have relatively long ‘dwell times’ compared to other users of the public facilities in the Civic Centre.
Statistics for March to May 2012
Number of on-site visits at Swansea, Neath and Port Talbot 2,377 (2,774) comprising: Swansea 1,554 (1,897) Neath 628 (536) Port Talbot 126 (219) Group visits 69 (122)
Number in audiences for off-site visits 920 (276)
Total numbers in on and off-site visits 3,297 (3,050)
Number of pupils reached by the Education Service 941
Number of documents issued in Swansea and Neath 2,403 (2,698)
Number of post and email enquiries dealt with 370 (469)
The Archive Service has played a constructive role in the development of the new UK-wide Archives Accreditation Standard. This Standard has been designed to parallel Museum Accreditation and it replaces the self- assessment process developed by The National Archives. The new Standard is due to be piloted later this year and I have put forward the Archive Service to pilot it in Wales. Possession of the standard (or a commitment to work
towards it) is likely to be an essential factor in obtaining future grant aid from Welsh Government agency CyMAL and possibly later other funding sources such as the Heritage Lottery Fund.
4. Service outreach
The 2011-12 Annual Report of the County Archivist is currently being printed. It contains a comprehensive review of the work of the Service over the last twelve months and two articles, one on the volunteer project Swansea through the Decades and the other featuring the oral history collection of the Neath Antiquarian Society.
Education Service
The Service has held sessions for the following schools during the last quarter, both on Archive Service premises and elsewhere:
Grange School, West Cross (2 dates) Mayals School (2 dates) St Helen’s School, Swansea Gorseinon School Cwmafan School (2 dates) Eastern School, Port Talbot Bridgend College Gower College
The Service is currently preparing to trial a new module on the Tudors which (like all our modules) links to the Wales curriculum, this time the lower end of Key Stage 2.
We are also preparing to submit a project grant application for funding to develop archive/historical resources for the Foundation Phase (children 3-5 years old). This area is still very experimental and as far as I am aware no other archive in Wales has attempted this work so far, although there have been some successful efforts in England to do so.
Exhibitions
As reported previously during the planning stages, the Archive Service has produced a portable exhibition on the subject of Neath Abbey and its history, which will be on display at the meeting. The exhibition, which was created with CyMAL funding, is designed particularly to publicise the Service in Neath and district. Its first display is to be the forum on Neath Abbey at Swansea University Department of History on 7 June and it will be used at the Cadw- run Neath Abbey open day on 29 July.
The exhibition Jewish Refugees in South Wales, 1933-1945 is currently on display at the National Waterfront Museum Swansea. A teaching resource pack has now been produced about Jewish refugees which is available free to all secondary schools in West Glamorgan on request. The teaching material
is primarily aimed at schools teaching the Welsh Baccalaureate, although the accompanying DVD interview with a Holocaust survivor could be used more widely in schools.
In the longer term, there are plans for this exhibition to go into a resource bank for touring exhibitions in local museums in Wales, which means that it could be viewed over several years at museum venues across Wales.
Talks
Members of archive staff have given talks to the following groups during the last quarter, both on archive premises and elsewhere:
Friends of Penllergare Friends of Mynyddbach Chapel, Swansea Public talk at Glamorgan Archives on black history in Wales City and County of Swansea Silver Surfer event at DVLA Morriston
Julie James, AM for Swansea West, was given a tour of the archives on 2 March.
Christmas cards
As is customary at the June meeting, members are requested to choose two designs for the Archive Service Christmas cards, one depicting a Swansea view and one for Neath Port Talbot. A small selection of images will be circulated at the meeting for members to choose their preference.
5. Professional meetings and partnership working
Members of staff have attended the following professional and local history meetings during the last quarter:
Archives and Records Council Wales ARCW Digital Preservation Group Glamorgan History Society South Wales Record Society Neath Port Talbot Heritage Group UK Archives Discovery Network
6. Accessions of archives
A comprehensive list of archives received during the period March to May is attached at Appendix 3.
Contact Officer: Kim Collis, County Archivist Tel: 01792 636760 Email: [email protected] APPENDIX 1
8. BUSINESS IMPROVEMENT ACTION PLAN 2012-2014
Joint Service: A rchive Service Manager: Kim Collis
Date Completed: 25/04/2012 Last Updated: 25/04/2012
PI BIP Due Resourc Action Source Link to aim Action RO Milestones Measure / Ref Date es Status Target 1 2011 Provide Increase overall use of 2014 RD Existing Develop teachers resources on CTA8 SIP 1 opportunities for the service by revenue a number of set themes relating lifelong learning developing the budget to the Wales curriculum, by Mar across the education service for 2013 service schools CyMAL Develop teacher’s resources for Foundation phase, by Mar 2013
AG Develop resources for children on caring for archives, by Mar 2013 2 2011 To maintain and Increase overall use of 2014 RD Existing Purchase further Glamorgan CTA5 SIP 2 increase the the service by revenue electoral registers, by Mar 2013 number of users purchasing and budget developing resources Digitise further municipal for family historians cemetery registers, by Mar 2013 APPENDIX 1
AG Investigate ways to encourage better care of family papers by family historians, by Mar 2013 3 2011 To maintain and Meet statutory 2014 KC Existing Participate in the piloting of the External SIP 3 achieve all requirements for the revenue Archives Accreditation target: quality and Archive Service budget standard, by Mar 2013 Achieve professional Archives standards Complete business continuity Accreditati plan, by Sep 2012 on
Revise disaster plan, by Mar 2013
Investigate and decide on the insurance of key collections, by Mar 2013; if appropriate to put insurance policy in place, by Mar 2014 4 2011 To maintain and Extend, develop and 2014 AD Existing Use volunteers to index the oral CTA5 SIP 4 increase the promote use of the oral revenue history collections, by Mar 2013 number of users history and film budget collections held by the Transfer the film collection onto Archive Service external hard drive, by Dec 2012
Deposit remaining film and video material with the National Screen and Sound Archive of Wales, by Mar 2013
Publicise the film and sound APPENDIX 1
collection on the WGAS website, by Dec 2012 5 2011 To improve the Carry out 2014 RD Existing Set objectives for learning and External SIP 7 way the service recommendations of revenue development at individual, team target: is planned and the Investors in People budget and service wide levels, end Investors delivered; assessment report for Mar 2013; develop the in People continuous evaluation of learning and To maintain and improvement of the development, end Mar 2013; achieve all Service create a common set of quality and competencies for all staff, end professional Mar 2014 standards 6 2011 To achieve a Continue and develop 2014 RD Existing Undertake remote user survey, SIP 8 high level of customer surveys to revenue by Sep 2012; customer improve the service budget satisfaction given and increase Undertake non-user analysis in understanding of Neath Port Talbot, by Mar 2013 customers perceptions
7 2011 Improve the way Create a policy and 2014 KC Existing Write WGAS digital External SIP 9 the service is develop capacity for revenue preservation policy, by Mar target: planned and the preservation of budget 2013 Archives delivered; digitised and born- Accreditati digital records, by Take part in the initiation and on To maintain and working in partnership initial implementation phases of achieve all with the Archives and the ARCW digital preservation quality and Records Council project, by Mar 2013 professional Wales (ARCW) Digital standards Preservation Group Take part in the embedding and improvement phases of the ARCW project, by Mar 2014 8 2011 Improve the way Seek solution to issues 2014 AD Existing Investigate internal boarding up External APPENDIX 1
SIP 10 the service is identified by the TNA Archives of strongroom windows at rear target: planned and inspection report and of Neath Mechanics Institute, TNA delivered relating to the Neath NPTCBC by Mar 2013 and other inspection storage facilities in revenue measures to stabilise report Provide facilities partnership with the budgets strongroom environment; which are well- Neath Antiquarian (NPTCB maintained and Society C for NMI Produce new premises and welcoming maintena security guidelines, by Mar nce 2014
Re-organise searchroom in Neath to improve security and access, by Sep 2012 9 2011 Provide Develop a profile for 2013 KC Existing Web-mount Swansea Hebrew SIP 11 opportunities for WGAS on the People's revenue Congregation and Jewish lifelong learning Collection Wales budget Refugees exhibitions, by Mar across the (PCW) and populate it 2013; service with appropriate content to meet the CyMAL Put some large estate maps themes of the PCW funding (too large to produce in (Working Life; Sport searchroom) online on PCW, and Leisure; People subject to grant assistance, by and Protest; Mar 2013 Community Stories; Wales at War; Different Voices), in partnership with Culturenet Cymru 10 New To maintain and Improve the physical 2014 AD Existing Implement and initiate a External achieve all care of the archive revenue programme for the boxing of target: quality and collections held in budget loose volumes, by Mar 2013. Archives professional Swansea Civic Centre Accreditati standards KC Arrange for inspection by The on APPENDIX 1
National Archives of proposed extension to the archive storage area, by Mar 2013
AD Relocate to intended destination all archive material transferred to temporary storage from Guildhall, by Mar 2014 11 New To maintain and Improve intellectual 2014 AD Existing Implement and initiate a External achieve all access to the revenue programme for cataloguing and target: quality and collections held in budget making available the archive Archives professional Swansea Civic Centre collections transferred from the Accreditati standards Guildhall, by Mar 2013 on
Upgrade the website and develop a profile on Facebook for the Service, by Mar 2013 12 New To maintain and To hold outreach 2014 RD Existing Hold an outreach event for CTA5 increase the events aimed at revenue Swansea Valley local history number of users extending use of the budget societies in association with the Service by groups and Connected Communities individuals project, by Jun 2012
Hold an outreach event for Swansea University students, by Oct 2012
Hold talks / starter events at Port Talbot and Neath for family historians, by Mar 2014 13 2011 Improve the way Develop the Oracle 2014 AB Existing Roll out ordering deeds through CTRM3 APPENDIX 1
SIP 17 the service is records management revenue Oracle, by Mar 2013 planned and application in CCoS budget delivered
14 New Improve the way To rationalise the 2014 KC Existing Disaggregate CCoS and NPT CTRM2 the service is records management revenue Childcare Legal files, by Aug planned and storage areas budget 2012 delivered AB Transfer Evolution filing 2003 onwards to Guildhall, by Sep 2012
DM Finish appraisal of SCC legal filing, by Mar 2013
Dispose of records in Guildhall due for destruction and re- arrange area ready for fresh accessions, by Mar 2013 13 New To maintain and To implement a 2013 KC Existing Put CCoS retention schedule External achieve all retention schedule for revenue on intranet as a wiki for target: quality and departmental records budget departmental records officers, professional across CCoS by Mar 2013 standards
14 New To maintain and To draw up a disaster 2013 KC Existing Disaster plan written and External achieve all plan for the Records revenue circulated, by Mar 2013 target: quality and Management Service budget professional standards
APPENDIX 1
15 New Improve the way To transfer all relations 2013 AB Existing SLAs drawn up and signed, by CTRM3 the service is with client departments revenue Mar 2013 planned and to service level budget delivered agreements (SLAs)
APPENDIX 1
9. PERFORMANCE INDICATOR DATA TABLE for 2012/13
ALP – Acceptable Level of Performance (Realistic Target) TTAF – Target To Aim For (Stretch Target)
KPI Monitoring 2012-13 Ref ARCHIVES 2011-12 Result 2012-13 ALF 2012-13 TTAF
CTA1 Archive Customer Satisfaction 99% 98% 100%
Net Cost of the Archive Service to the City CTA3 £217,305 £245,300 £245,300 and County of Swansea
CTA4 Sales Income of Archives £15,813 £17,000 £17,000
On-site individual and group visits to the CTA5 Archive Service's Swansea, Neath and Port 9,815 10,750 11,000 Talbot service points
CTA9 Off-site audiences at talks and school visits 1,691 1,250 1,500
Total number of service users, on and off- CTA10 11,506 12,000 12,500 site APPENDIX 1
Usage by primary and secondary schools CTA8 and tertiary colleges of the Archive 1,758 1,750 2,000 Education Service
Use of original documents at Swansea and CTA11 10,802 10,500 11,000 Neath service points
PI Monitoring 2012-13 Ref ARCHIVES 2011-12 Result 2012-13 ALP 2012-13 TTAF
CTA12 New reader ticket registrations 344 300 350
CTA13 Website hits 42,964 40,000 45,000 Combined number of post and email CTA14 1,555 No target set No target set enquiries received by the Archive Service Ref RECORDS MANAGEMENT 2011-12 Result 2012-13 ALP 2012-13 TTAF
CTRM1 Linear metres of records received 246 No target set No target set
CTRM2 Linear metres of records destroyed 467 No target set No target set Percentage of records retrieved within target CTRM3 Not set 90% 100% times (24 hours onsite/5 days offsite) Number of FOI requests to Regeneration CTRM4 77 No target set No target set and Housing processed by the Service APPENDIX 2
ARCHIVE SERVICE CHARGES FROM FROM JUNE 2012 Research Commissioned research- individuals £30 per hour (£15 per half hour) Commissioned research- companies £40 per hour Family History training session £5 per hour
Photocopies INCLUSIVE OF VAT A3 and A4 photocopies from 60p documents/printout from microform Printout from PC 12p A3 or A4 scan (printout or placed on £1.50 per image supplied memory stick) (orders sent by post) £1.50 per image, £5 minimum charge Microfilm printouts and document copying 60p per sheet, £5 minimum charge (A3 and A4) (orders sent by post) Printouts from The Cambrian newspaper £1 per sheet, £5 minimum charge (orders sent by post) Certified copy £5.50
Reproduction fees: publication INCLUSIVE OF VAT Non-commercial publications, articles for No charge, but a free copy of the journals, theses publication will usually be requested Books- b/w- world rights £36.35 Books- colour- world rights £72.75 Books- b/w- English language rights £19.30 Books- colour- English language rights £38.50 Periodicals- b/w- world rights £38.50 Periodicals- colour- world rights £72.75 Periodicals- b/w- Eng lang rights £19.30 Periodicals- colour- Eng lang rights £38.50 Postcards, greetings cards, calendars £45.40
Reproduction fees: broadcast EXCLUSIVE OF VAT Rostrum filming in the searchroom £68 per session (up to half day) Broadcast of archive film footage – Wales £5.00 per second (minimum charge TV (Licensed for re-use over 5 years) 30 seconds) Broadcast of archive film footage – UK TV £7.00 per second (minimum charge (Licensed for re-use over 5 years) 30 seconds) Broadcast of archive stills – Wales TV £5.00 per second (no minimum (Licensed for re-use over 5 years) charge) Broadcast of archive stills – UK TV £7.00 per second (no minimum (Licensed for re-use over 5 years) charge)
Swansea Hereditary Freedom certificates A3, supplied only to freemen £50 (INCLUSIVE OF VAT), £35 each for 2+ simultaneous applications APPENDIX 3
ACCESSIONS OF ARCHIVES March-May 2012
Creator/originator Description Dates Extent Reference number Private deposit draft Scheme for Re-Planning 1943 1 item D/D Z 168 and Re-Development of the Central Town Area: Plan and explanatory notes Edward Harris, solicitor Records relating to John Glyn 1920s-1990s 3 bundles D/D EH 82/5-8 Rees of 4 Richmond Villas, including: Bundle of papers relating to Craig-y-Nos Preparatory School, 5 Sketty Road, Swansea Walter Road Congregational Church, Swansea 85th Annual Report.1952; Borough of Swansea Intermediate Education: Swansea Grammar School Prospectus, c. 1930s Private deposit Published histories of chapels 20th century 1 bundle D/D Z 769/1-4 and churches in West Glamorgan; plan of historic Swansea by W. C. Rogers; orders of services for local churches Private deposit Pre-registration deeds of 100 1888-1975 1 bundle D/D Z 867/1 Eversley Road, Sketty APPENDIX 3
Creator/originator Description Dates Extent Reference number Private Deposit Presentation Certificate to David 1915 1 item D/D Z J Proctor (grandfather of depositor) for services as Secretary to Siloam Tent of Rechabites, Cwmbwrla, Swansea Former Cwmtawe Plans, strategies, studies, reports 1875-2007 1 box, 3 rolls Heritage Collection including photographs relating to canals and industry in the Ystalyfera, Ystradgynlais area Private deposit Neath Round Table Annual 2005 3 items D/D Z 873/1-3 handover Dinner order of proceedings, April 2005; Neath Round Table 50th Charter Dinner; March 2005; Mumbles Beer Festival programme, August 2005 Bishopston Community Minutes 1992-2010 19 bundles P/103/5/1-19 Council The Friends of Oral histories relating to 2012 1 envelope T 29 Blaengwynfi Library Blaengwynfi, and copies of Reading Group documents relating to Blaengwynfi Library Swansea Bay Port Records relating to the control of 1960s 1 bundle Health Authority smallpox Creunant School Postcard of the New Council 1912 1 postcard E/N 11/5/1 School at Creunant Private deposit Sales particulars; photographs; 1960s-2000s 1 box D/D Z 166/93-105 letters and poetry of Ethel Rosate Lunn; Pennard Carnival; Transcripts of Bible College Wales documents; notes on the History of Oystermouth; slides. APPENDIX 3
Creator/originator Description Dates Extent Reference number St Helens Primary Log books, admission registers, 1874-1997 27 vols E/S 25 School attendance registers and school correspondence Private deposit Colour slides of Gower and 1898-1974 3 boxes Swansea China, [1950s] taken by Alwyn Geoffrey Thompson, 1898- 1974 (3 boxes) Private deposit Pre-registration title deeds 1867-1934 1 bundle D/D Z 871 relating to properties on Vernon Street, Hafod, Swansea Private deposit Photographic print and negative 20th century of the Monico Temperance Hotel with notes from Kelly's Trade directory Private deposit Scrap book containing press 1954 1 vol. D/D Z 874/1 reports relating to the Royal National Eisteddfod in Ystradgynlais Lord Mayor's office Video of the ceremony to confer 5 December 1989 3 videos P/VID 4/1-3 the honorary freedom of Swansea on Alan Williams MP for Swansea West Postcards Postcards of St. Paul's Church, c1910 2 postcards Sketty Private deposit Photographs of Pontardawe 20th century 2 envelopes industry and of John Emlyn Francis of Pontardawe APPENDIX 3
Creator/originator Description Dates Extent Reference number Chief Executive: Neath Warrant and declaration of 3 April 2012 1 bundle HS/W 39/1-2 Port Talbot County appointment of William T Hopkins Borough Council as High Sheriff of West Glamorgan and order of ceremony West Glamorgan Youth Photographs and programmes of 1970s-1990s 1 box CC/S Ed 2/40 Theatre drama and dance activities Private deposit Photograph of pupils at Gowerton July 1955 1 photograph E/Gow G Sec 19 Girls' Grammar School Killay parish Photographs of former vicar of 1939-1987 1 bundle P/307/CW/30 Killay the Rev. Chancellor Hywel Hughes Private deposit Records relating to Swansea 1920s-1960s 1 bundle E/Ll B Sec 12/15 and Girls' High School (Llwyn-y-bryn); 29; D/D Z 610/3-5 records relating to Swansea Rugby Club and Swansea Football club Gowerton parish Photographs of the church 1980s 1 bundle P/306/CW/74 building, windows, architectural features, furniture, fixtures and fittings, and plate, taken for the church inventory Women's Archive of Records of MEWN Swansea 1996-2000 1 box file WAW 37 Wales including minutes, reports and publications Women's Archive of Scrap book and typescript 1940-1952 and 2 items WAW 38 Wales relating to the Skewen War n.d. Comforts Fund Purchase 3 aerial views of Paxton Street c1976 3 items Purchase Copy photograph showing the [c1920s] 1 item level crossing, Skewen APPENDIX 3
Creator/originator Description Dates Extent Reference number Private deposit Mumbles railway calendar 1992 1 item created by John Lawrence using photographs taken by him in 1959 Swansea City, Lliw Rating valuation lists 1935-1998 1 bay TR 4-8 Valley Borough Council, Llwchwr UDC, Gower RDC and Pontardawe RDC Private deposit Programme for HM the Queen’s 2012 1 item D/D Z 168/8 visit to Margam Country Park (with autograph of Sam Warburton, captain of Wales Rugby Team) Eglwys Annibynnol Annual reports 2010-2011 2 booklets D/D Ind 25/116-117 Ebeneser, Gorseinon Penllergare Trust Minutes and reports relating to 2000-2007 1 bundle D/D PT the management of the Penllergare site Bishopston Community Minutes 2011-2012 1 bundle P/103/5/20 Council Gower Society Photographs; newsletters; 2000-2012 1 box D 56 programmes; financial statements; AGM minutes and agendas; newspaper cuttings; slides; committee minutes; Policy statements. City and County of Consultants Report on the Hafod, 2003-2004 2 CDs Restricted access Swansea, Regeneration Morfa and White Rock Copper and Housing Directorate works sites (15 reports scanned to CD) APPENDIX 3
Creator/originator Description Dates Extent Reference number Private deposit Gower Pageant brochure, 1924; 1891-1924 2 items D/D An The Eisteddfod Valse composed by C. Tamlin-Ruthin, 1891
APPENDIX 3
APPENDIX 1
APPENDIX 3
APPENDIX 2
ACCESSIONS OF ARCHIVES September-25 November 2011
Creator/originator Description Dates Extent Reference number Goresinon parish Parish magazines 2010 12 booklets P/305/CW/239 Pennard parish marriage registers, PCC minutes, 20th-21st century 1 carload P/117/CW/32-113; N/MUJ churchwardens' accounts, annual and N/CM reports and accounts, photographs, graveyard surveys, copies of the Gower Church Magazine, Mother's Union Journal and Church Monthly magazine Llangiwg parish Banns register and choir account 1926-2010 2 vols. P/59/CW/118-119 book from St Mary's, Ynysmeudwy Killay Community Minutes 1996-2007 3 vols, 1 file P/307/4-7 Council Graig Infants School Attendance registers 1980s-2000s 1 bag, 1 box file Longfields Association Minutes, reports, financial 20th-21st 1 carload D/D LA records, photographs centuries St Mark's Church, Photographs taken by Gareth 2011 11 photographs P/322/CW/49-59 Swansea Jenkins of Gwalia Housing of the church prior to demolition Oral histories Recordings collected for the BBC 2011 12 CDs Radio Wales programme "What makes a city?" Private deposit Survey of Whitford Lighthouse 2008 1 vol. D/D Z 850/1 APPENDIX 3
Private deposit Coedffranc Salvage War 19th cent-1946 3 items Comforts and Presentation Fund register, 1946 (includes names of servicemen and service number); Ordnance Survey plan showing railway network around Swansea, c 19th century, Lon-las and Brithdir Estates sale catalogue with plans, 1905 Private deposit Photograph of Port Talbot Docks 1966 1 item Items with no Aberavon Methodist Circuit 20th century 1 box D/D Wes/A 91-109 provenance transferred minutes; sales particulars for from Glamorgan Main Colliery, Skewen; Medical Archives Officer of Health reports for Pontardawe RDC 1943, 1946, 1948; Swansea Constabulary personnel file and miscellaneous papers South Wales Police Minutes 2009-2011 2 vols. D/D SWPA 32/4-5 Authority Private deposit Records relating to the 1940s 1 bundle D/D Z 851/1-13 Birchgrove and Heol-las Comforts Fund during the Second World War, including payments register, accounts and photographs Bristol Channel Yacht Minute book 1875-1881 1 vol. D/D BCYC 1/1b Club Ysgol Pen-y-Bryn School records including Pen-y- [c1849-1980s] 1 box Bryn log books, c1950s-1980s; Maytree school log book; 44 school registers, ephemera and photographs APPENDIX 3
Private deposit Pantgwydr Chapel sewing class, c1910-1934 3 photographs 1934; Brynmill Brotherhood and Sisterhood, 1930; Memorial Chapel Sunday School, [c1910] Private deposit Kelly's Trade Directory 1884 1 item Private deposit The Letters - my reward by Ellen c2002 Kerry David Private deposit Letter from G. Pengree to a Mr 7th May 1789 1 item Mathewman of Sheffield Private deposit Programmes and other ephemera 20th century 1 bag D/D Z 114 relating to Cor Meibion Aberafan, Swansea Grand Theatre and Swansea Festival Swansea Prison Newscutting book, 1959-1963; 1935-2003 3 vols D/D PRO/HMP Records Prison Governor's Handbook, 1969; Commissioner's Minute Book, 1935-2003 Private deposit 2 postcard views of Neath Road, c.1910 2 postcards Resolven and Bishopston Private deposit Swansea and District National 2004-2011 2 folders Eisteddfod minutes of Loughor Appeal Committee, 2004-06, 2009-11 Soar Maes yr Haf Welsh "Ar y Cledrau" - quarterly church 2010-2011 4 booklets D/D Ind 2/29/1-4 Independent Church, magazine Neath Resolven Community Minutes 2000-2004 1 vol. Council
WEST GLAMORGAN ARCHIVES COMMITTEE (5)
Byron Lewis (Chair) H M Lord Lieutenant
Councillors
Labour Councillors: 4 Jennifer A Raynor Ceinwen Thomas Robert V Smith Des W W Thomas
Independent Councillor: 1 Keith E Marsh
NEATH PORT TALBOT COUNTY BOROUGH COUNCIL Des W Davies David Lewis Janice Dudley Annette Wingrave Mike L James
NON VOTING ADDITIONAL MEMBERS Canon S J Ryan Diocese of Llandaff Venerable R Williams Diocese of Swansea & Brecon Dr L Miskell University College, Swansea Vacancy Magistrates Court Committee Mrs Janet L. Watkins Neath Antiquarian Society
Officers:
City & County of Swansea Council: Phil Roberts Corporate Director (Regeneration & Housing) Iwan Davies Head of Culture and Tourism Kim Collis County Archivist Legal Gareth Borsden Democratic Services Archives 1 Copy Neath Port Talbot County Borough Council Mr S Phillips Chief Executive Mr D Davies Director of Finance & Corporate Services Mr D Michael Head of Legal Mr W John County Librarian
Total copies – 32