FINDING TIME & FOCUS FOR CREATIVE WORK Daniel Thorpe CETABC Forum 2013
1 David Allen: Getting Things Done
Merlin Mann: Back to Work/43 Folders
2 “Your mind is for having ideas, not holding them.” David Allen
3 A Trusted System
4 Trusted System
Projects References
To Do Lists Address Book
Project Folders Calendar
Computer Folders Binders
Computer Folders
5 To Do Lists
Projects
Tasks
Contexts
6 Suggested To Do Lists
Inbox
Waiting
Projects
Delegated
Someday
7 Working GTD
Capture
Process
Action
Review
8 Capture
Spam or Irrelevant: Delete
Info: Read & Delete
2 Minutes or Less: Reply Delegate
Defer
9 Process
Beginning & end of day
Assign Tasks to Projects
Good Tasks are visible actions
Assign Contexts
10 Action (Get Cranking!)
A GTD Day Action / Capture
Process Review
11 Review
Set a regular time
Review Project Lists
Update/Delete Tasks as appropriate
12 Tips: Mastering Email
Reserve set times of day for email
Turn off badges & alerts
Train people to not expect immediate replies
Do not use as File System or To Do list
Clean out your Inbox every day
13 Tips: Organizing Your Stuff
Add all appointments to Calendar
Add all contacts to Address Book
Use consistent names for Projects:
Project Lists Email Folders
Computer File Folders
Paper Folders
14 SOFTWARE must sync across all devices
15 TASK MANAGERS
Software Platform
Omnifocus Mac iOS
Things Mac iOS
Remember the Milk Web App
16 NOTE TAKERS
Software Platform
Windows / Evernote Mac/iOS Android Windows Phone
Simplenote iOS Windows Phone Android
Apple Notes Mac iOS
Notational WriteRoom Text Databases Notesy (iOS) Velocity (Mac) (iOS)
17 “EVERYTHING BUCKETS”
Software Platform
INSTAPAPER IOS APP WEB APP
Windows / EVERNOTE MAC/IOS ANDROID Windows Phone
18 DOCUMENT SYNCING
Software Platform
Windows / Dropbox Mac/iOS Android Windows Phone
Google Drive Mac/iOS Windows Android
Google Docs Web Apps
Windows Windows / Mac/iOS Web Apps Skydrive Windows Phone
19 CALENDAR/MAIL/CONTACT SYNCING
Company Platform Notes
Apple iCloud Mac & iOS Only
GMail / Google iOS Google Calendar Windows Live / Microsoft Was Hotmail Outlook.com Most Computer Email & Calendar apps will Corporate act as front ends to corporate systems
20 “You can do anything, but you can’t do everything” David Allen
21