FINDING TIME & FOCUS FOR CREATIVE WORK Daniel Thorpe CETABC Forum 2013 1 David Allen: Getting Things Done Merlin Mann: Back to Work/43 Folders 2 “Your mind is for having ideas, not holding them.” David Allen 3 A Trusted System 4 Trusted System Projects References To Do Lists Address Book Project Folders Calendar Computer Folders Binders Computer Folders 5 To Do Lists Projects Tasks Contexts 6 Suggested To Do Lists Inbox Waiting Projects Delegated Someday 7 Working GTD Capture Process Action Review 8 Capture Spam or Irrelevant: Delete Info: Read & Delete 2 Minutes or Less: Reply Delegate Defer 9 Process Beginning & end of day Assign Tasks to Projects Good Tasks are visible actions Assign Contexts 10 Action (Get Cranking!) A GTD Day Action / Capture Process Review 11 Review Set a regular time Review Project Lists Update/Delete Tasks as appropriate 12 Tips: Mastering Email Reserve set times of day for email Turn off badges & alerts Train people to not expect immediate replies Do not use as File System or To Do list Clean out your Inbox every day 13 Tips: Organizing Your Stuff Add all appointments to Calendar Add all contacts to Address Book Use consistent names for Projects: Project Lists Email Folders Computer File Folders Paper Folders 14 SOFTWARE must sync across all devices 15 TASK MANAGERS Software Platform Omnifocus Mac iOS Things Mac iOS Remember the Milk Web App 16 NOTE TAKERS Software Platform Windows / Evernote Mac/iOS Android Windows Phone Simplenote iOS Windows Phone Android Apple Notes Mac iOS Notational WriteRoom Text Databases Notesy (iOS) Velocity (Mac) (iOS) 17 “EVERYTHING BUCKETS” Software Platform INSTAPAPER IOS APP WEB APP Windows / EVERNOTE MAC/IOS ANDROID Windows Phone 18 DOCUMENT SYNCING Software Platform Windows / Dropbox Mac/iOS Android Windows Phone Google Drive Mac/iOS Windows Android Google Docs Web Apps Windows Windows / Mac/iOS Web Apps Skydrive Windows Phone 19 CALENDAR/MAIL/CONTACT SYNCING Company Platform Notes Apple iCloud Mac & iOS Only GMail / Google iOS Google Calendar Windows Live / Microsoft Was Hotmail Outlook.com Most Computer Email & Calendar apps will Corporate act as front ends to corporate systems 20 “You can do anything, but you can’t do everything” David Allen 21.