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Council of Governors Public Meeting

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Council of Governors Public Meeting Council of Governors Meeting Thursday 7th March 2019 9.30am to 12.00pm The Dome Worthing, 21-22 Marine Parade, Worthing, West Sussex, BN11 3PT AGENDA Please note that Any Other Business items should be advised to the Chairman before the Meeting 1 09.30 Welcome, Introductions and Apologies for Alan McCarthy Absence Marianne Griffiths, Denise Farmer, Stuart Fleming, Eileen Lintill, Karen Geoghegan 2 09.35 Declarations of Interests Verbal Alan McCarthy 3 09.35 Minutes of Meeting of the Council of Enclosure Alan McCarthy Governors held on 10th December 2018 To approve 4 09.35 Matters Arising from the Minutes Enclosure Alan McCarthy • Medical Staff Morale, Resilience - local Presentation Tim Taylor actions and initiatives • 7-Day Services Presentation Tim Taylor To note LISTENING AND REPRESENTING 5 10.00 Lead Governor’s Report To Follow Roger Hammond To receive and agree any necessary actions 6 10.10 Membership Committee Report Enclosure John Thompson To receive and agree any necessary actions 7 10.20 Staff Governors Report Verbal Staff Governors To receive and agree any necessary actions 8 10.30 Appointed Governors Report (District Cllrs) Verbal Appointed To receive and agree any necessary actions Governors ACCOUNTABILITY 9 10.40 Board Report to Council Verbal Chief Executive To receive and agree any actions 10 10.50 Governors Feedback from Working Groups Verbal Roger Hammond To receive and agree any actions 11 11.00 Committee Feedback – Quality and Risk Presentation/ Joanna Crane To receive information on the role of the Discussion Committee 12 11.10 Report from the Nomination and Enclosure Alan McCarthy Remuneration Committee meeting To receive and agree any actions 13 11.15 Quality Account Update Presentation George Findlay To receive and agree any actions GOVERNANCE 14 11.30 Governor Strategy Group – Update Verbal John Thompson To discuss and agree any actions 15 11.35 Annual Governor Declarations of Interest Enclosure Glen Palethorpe To receive and agree any actions OTHER ITEMS 16 11.40 Other Business Alan McCarthy 17 11.45 Date of next meeting: Alan McCarthy 15.00 – 17.30 on Thursday 4th July 2019 in the Mickerson Hall, CMEC, St Richard’s Hospital 18 11.50 Questions from the Members of the Public Alan McCarthy Glen Palethorpe Group Company Secretary [email protected] Quoracy of Council of Governors Meetings A meeting of the Council shall be quorate and shall not commence until it is quorate. Quoracy is defined as meaning that the following requirements are all satisfied: • there shall be present at the meeting at least one third of all Governors (9) • of those present, at least 51% shall be Elected Governors • of whom at least two shall be Elected Public Governors Minutes Minutes of the Council of Governors Meeting held in Public from 09.30am on Monday 10th December 2018 in The Mickerson Hall, Chichester Medical Education Centre (CMEC), St Richard’s Hospital, Spitalfield Road, Chichester, PO19 6SE Present: Alan McCarthy Chairman Marianne Griffiths Chief Executive Officer John Todd Public Governor – Adur Jill Long Public Governor – Arun Anita Mackenzie Public Governor – Arun John Thompson Public Governor – Arun Roger Hammond Public Governor – Worthing (Lead Governor) Patricia Peal Public Governor – Worthing Linda Tomsett Public Governor – Chichester Les Willcox Public Governor – Chichester Alan Sutton Public Governor - Chichester Stuart Fleming Governor - Patent/Carer Ashvin Patel Appointed Governor – West Sussex County Council Andrew Ratcliffe Associate Governor Lyn Fowler Associate Governor Ryan De-Vall Staff Governor – Scientific, Technical and Professional Richard Venn Staff Governor – Medical & Dental Natalie Matthews Staff Governor – Estates and Facilities Moira Whitlock Staff Governor – Nursing & Midwifery Miranda Jose Staff Governor – Additional Clinical Services Eileen Lintill Appointed Governor, Chichester District Jane Ramage Council Appointed Governor, Friends of Chichester Hospital In Attendance: Patrick Boyle Non-Executive Director John Furmston Non-Executive Director Mike Rymer Non-Executive Director Joanna Crane Non-Executive Director George Findlay Chief Medical Officer Denise Farmer Chief Workforce & OD Officer Alison Ingoe Director of Finance Jennie Shore HR Director Maggie Davies Director of Nursing Glen Palethorpe Group Company Secretary Tony Boness Divisional Director – Core (for Item 10) Nicky Sullivan Divisional Director – Surgery (for Item 10) Jeannie Baumann Divisional Director – Resilience (for Item 12) Dr Cate Bell Head of Research (for Item 13) Jan Simmons Corporate Governance Officer (Minutes) Item No Item Title Action COG/12/18/1 Welcome and Apologies for Absence 1.1 Alan McCarthy welcomed everyone to the meeting. 1.2 Apologies for absence were noted from : Directors – Nicola Ranger, Jayne Black Non-Executive Directors – Lizzie Peers Governors – John Bull, Val Turner COG/12/18/2 Declarations of Interest 2.1 There were no declarations of interest. COG/12/18/3 Minutes of the Council of Governors Meeting held in Public on the 20th September 2018 3.1 The minutes of the meeting of the Council of Governors held on the 20th September 2018 were agreed as correct and APPROVED to be signed by the Chairman. COG/12/18/4 Matters Arising from the Minutes 4.1 The Matters Arising from the meeting held on the 20th September 2018 were received and noted. 4.2 COG 03/18/10.8 – Dementia Strategy It was noted that the Dementia Strategy had been presented to the Quality & Risk Committee. The Council would be updated on progress at a later date. NR 4.3 COG 03/18/12.7 – Learning Disabilities Peer Review Good outcomes from the Peer Review were noted and an action plan had been developed. 4.4 COG 03/18/16.1 – Council of Governors Terms of Reference ToRs accepted as appropriate at the last Pre-Council meeting and would be reviewed again next year. 4.5 COG/06/18/8.7 – Medical Registrar National Job Plan concerns George Findlay acknowledged that there had been some areas of concern and advised that the Trust was well-sighted on these; discussions had been held locally to deal with them. An update would be brought back to the Council of Governors. GF 4.6 COG/06/18/9.4 – Student Nurse Applications An update on the number of student nurse applications lost as a result of the impact of student loans replacing bursaries would be provided at the next KGal 4.7 meeting. COG/09/18/8.1 – 7/7 Services 4.8 An update would be provided at the next meeting. TT COG/09/18/8.2 – MSK An update would be provided at the next meeting. JBl Marianne commented that there had not been any change as the CCG were not in a position financially to appoint care navigators. Discussions and work on the pathway designs continued but it remained a major concern for the Trust. 4.9 COG/09/18/8.5 – Nurse Staffing Levels Jennie Shore reported that between April and November 2018 there had been Minutes page 2 a net increase of 17 Registered Nurses within the Trust with 93 who had commenced employment with the Trust and 76 who had left. 4.10 COG/09/18/8.7 – Data Mapping This would be covered in an agenda item. 4.11 COG/09/18/8.8 – Winter Planning This would be covered in an agenda item in the meeting 4.12 COG/09/18/10.2 – Patient Catering This would be covered in an agenda item in respect of feedback from specific groups. 4.13 COG/09/18/19 – Roles of Volunteers The roles of the volunteers were being reviewed to ensure they remained a valued and productive part of the team. COG/12/18/5 Appointment of Deputy Chairman 5.1 The Council of Governors approved the appointment of Mike Rymer as Deputy Chairman for Western Sussex Hospital NHS Foundation Trust. 5.2 Alan McCarthy left the meeting at this point and handed over the Chair to Patrick Boyle. COG/12/18/6 Lead Governor’s Report 6.1 Roger Hammond presented the report and highlighted the following: 6.2 Roger paid tribute to John Thompson, the outgoing Lead Governor and welcomed several new Governors, including two Associate Governors. He also thanked Barbara Porter, one of the long standing Governors, for her diligent and passionate service on behalf of patients. One Governor, Jim Jennings had stood down and a number of Staff Governors had completed their term. Following the elections, all Staff groups were now well represented. 6.3 Since the last meeting in September the Trust had also welcomed Alan McCarthy as the new Chairman following the retirement of Mike Viggers. 6.4 Governors had been closely involved in the development of provision for patient catering and had reported good results to date in both the revised provision of catering and in the quality of the planned menu. 6.5 John Thompson had taken over the Chair of the Membership Committee from Jill Long who had stepped down. Roger thanked Jill for her commitment and the structure and focus that she brought to the Committee. 6.6 Governors continued to be involved in many aspects of the Hospitals. The most insightful concerned the Peer review process through which designated patient facing areas were reviewed in person by groups of staff and Governors. The process was widely commended by all involved and formed a useful insight into both the care provided and the difficulties sometimes faced in maintaining “Outstanding” performance. 6.7 In October, a group of Governors from different Trusts across the region came together to discuss common issues and thoughts on how the future of health and social care might develop and the support that might be needed from Minutes page 3 Governors. Several Governors from WSHFT attended, finding the content both useful and stimulating. COG/12/18/7 Membership Committee Report 7.1 John Thompson presented the Membership Committee Report adding that this was his first report since taking over the Chair from Jill Long, whom he thanked for all her hard work and support over the past three years.
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